There’s only one place where you can find yourself among the celebrated legends of the Derby.

Hosting an event at the Museum is the next best thing to actually being at the Derby. Your guests enjoy the thrill and excitement of the first Saturday in May and create new memories to take home with them. Indoor and covered outdoor spaces offer versatile layout options that can be tailored to fit your unique needs. The Museum’s venue spaces accommodate intimate gatherings up to as many as 2,000 people. A rich array of add-on experiences – including private walking tours of ®, an appearance by a Derby Bugler, and a special showing of the Museum’s award-winning movie “The Greatest Race” – are available to make for an impressive, fun and memorable event. ©Whitney Neal Studios

©Tracy Burch Photography

©Tracy Burch Photography Capacity NIGHT AT THE 1,000 2,000 MUSEUM

Price ALL SPACES $15/pp

4-hour rental period Tables and chairs $7,500 minimum 1-hour Thoroughbred barn visit AV capabilities 1-hour gift shop On-site event coordinator One showing of The Greatest Race Capacity FIRST FLOOR 750 1,500 BUYOUT

Price EXHIBITS ON 1ST & 2ND FLOOR DERBY CAFE EXPRESS $15/pp OAKS GARDEN TERRACE $3,500 minimum

4-hour rental period 1-hour Thoroughbred barn visit Tables and chairs AV capabilities On-site event coordinator Capacity THE GREAT HALL 270 350 750

EXHIBITS ON 1ST & 2ND FLOOR Price

One showing of The Greatest Race $15/pp 1-hour of Gift Shop $1,500 minimum 4-hour rental period Tables and chairs AV capabilities On-site event coordinator Capacity 2ND FLOOR 250 350 350 GALLERY

Price WITH BALCONY OVERLOOKING CHURCHILL DOWNS D. WAYNE LUKAS & SHOEMAKER EXHIBITS $15/pp $1,000 minimum

DAY EVENING

General Admission to the Museum 4-hour rental period 9 a.m. - 5 p.m. rental period Tables and chairs Tables and chairs AV capabilities AV capabilities On-site event coordinator On-site event coordinator Capacity OAKS GARDEN 400 500 600 TERRACE

Price WITH DERBY CAFE EXPRESS $15/pp $2,500 minimum 4-hour rental period 1-hour Thoroughbred barn visit Climate control capability Tables and chairs AV capabilities On-site event coordinator RENTAL SPACE OPTIONS AND CAPACITY

Venue Space Included in Rental Capacity

Covered terrace with heating capabilities Resident Thoroughbred visit 500 theater Oaks Garden Derby Cafe Express 400 rounds Terrace Tables and chairs 600 reception On-site event coordinator

1st and 2nd floor exhibits One showing of The Greatest Race 350 theater The Great Hall 1-hour of Gift Shop 270 rounds Tables and chairs 750 reception On-site event coordinator

Lukas and Shoemaker exhibits 350 theater Balcony overlooking Churchill Downs Second Floor 250 rounds Gallery Tables and chairs 350 reception On-site event coordinator

Derby Cafe Tables and chairs 60 rounds Express On-site event coordinator 120 reception ADDITIONAL SERVICES

$500 16’ Great Hall screens with slideshows/videos $300 Derby Bugler (based on availability) $250 16’ Great Hall screens (only rose wrap) $600 Appearance (based on availability) $400 Dance floor $150 Private guided Historic Walking Tour $350 Staging of Churchill Downs $250 Green screen with custom banner Price varies Corporate gifts Price varies Topiary wall with custom sign $500 Additional hour S A R A H T R A S A T T I B E T H F A Y Event Coordinator Event Coordinator Kentucky Derby Museum Kentucky Derby Museum 502.992.5915 502.814.3023 [email protected] [email protected]

KENTUCKY DERBY MUSEUM ROSEMARY'S CATERING

A M I E M I L B Y K E N D A L L M U D D Director of Catering Catering Sales Rosemary's Catering Rosemary's Catering 502.814.3027 502.814.3021 [email protected] [email protected]

FREQUENTLY ASKED QUESTIONS

How many hours are included in the rental? Four (4) hours. You may add an hour for an additional $500 (per hour).

What is included in each package? Room exclusivity, on-site event coordinator, door greeter, background music, microphone, tables & chairs, and facilities team for room set up/tear down. The client is responsible for any outside décor.

Do you offer off season/weekday rates? Pricing in our event packet reflects year-round pricing.

What time do I have access to the venue to set up? You are allowed in the space up to (3) hours before your event start time. Depending on set up requirements, arrangements can be made in certain cases (band setup, furniture drop off, etc.). Please note access to the Great Hall will vary based on our general public movie schedule.

Where can my guests park? Free parking is available in any of the front Churchill Downs lots during non-racing days. For race day parking, please visit kentuckyderbyparking.com for directional maps and more information.

Will we be the only ones in the venue? Do you do more than one event at a time/in a day? Rental contracts secure room exclusivity, however another event may be happening in a separate part of the building. Other than walking through the same front doors to enter the museum, events are kept completely separate.

What is required to reserve the space? A signed contract, museum rental policies document, and a $500 non-refundable deposit.

Do you require insurance from the renter? No, we do not. Please see what is required to reserve a rental space above.

Are there any decorating restrictions? We do not allow glitter/confetti, balloons, or any décor that punctures any interior structure. We do not allow open flame, all candles must be enclosed.

What is your cancellation policy? 100% refund is issued if the client cancels a full 90 + days prior to the event date. 50% refund is issued 30 – 89 days from event date. No refund is issued less than 29 days from event date.

Can I bring in an outside dessert? Rosemary’s Catering is the museum’s exclusive caterer, which means all food and beverage will be provided by them. However, they do make exceptions for specialty dessert (such as wedding cakes). For more information you can reach out to Christine Hannah at [email protected]. RECOMMENDED VENDORS

Rentals Entertainment: DJs

Fifty Chairs PartyZone! Productions Heather Duff Cory Leonardo [email protected] www.pzpentertainment.com 502.957.9080 502.396.3437

Southern Classic Rentals Heather Hay Drew Holnagel Heather Hay www.sourthernclassicrentals.com [email protected] [email protected] 502.558.2621 502.640.4998

Entertainment: Live Music

Electria Strings Full Service Design Company Alison Suell www.electriastrings.com [email protected] Refined Social Events 502.609.6691 Melody Rodgers www.refinedsocialevents.com Whiskey Bent Valley Boys [email protected] www.whiskeybentvalley.tumblr.com 859.492.8485 [email protected]

MoJo Flo Seven Piece Dance Band www.mojoflomusic.com/mojopartyband Photographer [email protected]

Tracy Burch Photography www.tracyburchphotography.com [email protected] 270.302.7318