Marketing, Sponsorship and International Relations Committee

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Marketing, Sponsorship and International Relations Committee MINUTES MARKETING, SPONSORSHIP AND INTERNATIONAL RELATIONS COMMITTEE 16 JUNE 2015 APPROVED FOR RELEASE ------------------------------------ GARY STEVENSON PSM CHIEF EXECUTIVE OFFICER I:\CPS\ADMIN SERVICES\COMMITTEES\2. MARKETING\MKT150616 - MINUTES.DOCX MARKETING, SPONSORSHIP AND INTERNATIONAL RELATIONS COMMITTEE INDEX Item Description Page MP95/15 DECLARATION OF OPENING 2 MP96/15 APOLOGIES AND MEMBERS ON LEAVE OF ABSENCE 2 MP97/15 QUESTION TIME FOR THE PUBLIC 2 MP98/15 CONFIRMATION OF MINUTES 2 MP99/15 CORRESPONDENCE 2 MP100/15 DISCLOSURE OF MEMBERS’ INTERESTS 3 MP101/15 MATTERS FOR WHICH THE MEETING MAY BE CLOSED 3 MP102/15 EVENT SPONSORSHIP (PARTNERSHIP) – TELSTRA PERTH FASHION FESTIVAL 2015 AND WEST AUSTRALIAN FASHION AWARDS 4 MP103/15 CORPORATE SPONSORSHIP – LOCAL CHAMBERS ‘CITY OF LIGHT BUSINESS DINNER OF THE YEAR’ 15 MP104/15 CORPORATE SPONSORSHIP – 2015 AUSTRALIAN HOTELS ASSOCIATION ACCOMMODATION HOTELS INDUSTRY AWARDS 21 MP105/15 CORPORATE SPONSORSHIP – IAP2 AUSTRALASIA ENGAGEMENT CONFERENCE 27 MP106/15 CORPORATE SPONSORSHIP – MIGRATION INSTITUTE OF AUSTRALIA (MIA) NATIONAL CONFERENCE 2015 32 MP107/15 CORPORATE SPONSORSHIP – AUSTRALIAN HOUSING AND URBAN RESEARCH INSTITUTE – NATIONAL HOUSING CONFERENCE – PERTH – OCTOBER 2015 38 MP108/15 CORPORATE SPONSORSHIP – 2015/16 TOURISM COUNCIL WA GOLD MEMBERSHIP AND 2015 PERTH AIRPORT WA TOURISM AWARDS 45 MP109/15 CORPORATE SPONSORSHIP – PERTH CONVENTION BUREAU 2015/16 GRANT 54 MP110/15 CORPORATE SPONSORSHIP – PERTH CONVENTION BUREAU SCHOLARSHIP PROGRAM 2015/16 61 MP111/15 CORPORATE SPONSORSHIP – 2016 HOPMAN CUP 68 I:\CPS\ADMIN SERVICES\COMMITTEES\2. MARKETING\MKT150616 - MINUTES.DOCX MARKETING, SPONSORSHIP 16 JUNE 2015 AND INTERNATIONAL RELATIONS COMMITTEE Item Description Page MP112/15 ARTS AND CULTURAL SPONSORSHIP 2015/16 – MAJOR PARTNERSHIP – AWESOME ARTS AUSTRALIA LTD 75 MP113/15 ARTS AND CULTURAL SPONSORSHIP 2015/16 – ASSOCIATE PARTNERSHIP – ARTRINSIC INC – BLACK SWAN PRIZE 85 MP114/15 TENDER 090-14/15 – PROVISION OF TWO CHRISTMAS TREES FOR A THREE YEAR PERIOD 94 MP115/15 TENDER 091-14/15 – ARCHITECTURAL DECORATIVE PROJECTION – CHRISTMAS 2015 TO 2017 – GPO BUILDING 100 MP116/15 TENDER 110-14/15 – CREATIVE AND PRODUCTION MANAGEMENT OF NEW YEAR’S EVE NORTHBRIDGE 2015 106 MP117/15 MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN 115 MP118/15 GENERAL BUSINESS 115 MP119/15 ITEMS FOR CONSIDERATION AT A FUTURE MEETING 115 MP120/15 CLOSE OF MEETING 115 I:\CPS\ADMIN SERVICES\COMMITTEES\2. MARKETING\MKT150616 - MINUTES.DOCX MARKETING, - 1 - 16 JUNE 2015 SPONSORSHIP AND INTERNATIONAL RELATIONS COMMITTEE Minutes of the meeting of the City of Perth Marketing, Sponsorship and International Relations Committee held in Committee Room 1, Ninth Floor, Council House, 27 St Georges Terrace, Perth on Tuesday, 16 June 2015. MEMBERS IN ATTENDANCE Cr Chen - Presiding Member Cr Adamos - entered the meeting at 4.09pm. Cr Limnios OFFICERS Mr Stevenson - Chief Executive Officer – entered the meeting at 4.10pm Mr Mileham - Director City Planning and Development Mr Dunne - Director City Services Ms Scott - Manager Marketing, Communications and Events Ms Napier - Manager Community Services Mr Ridgwell - Manager Governance Mr Kingdom - Manager City Design – entered the meeting at 5.37pm. Mr McDougall - Acting Manager Economic Development Ms Galloway - Sponsorship Officer Ms Schreiber - Arts and Cultural Programs Sponsorship Officer Ms Starcevich - Communications and Public Relations Officer Ms Honmon - Governance Officer OBSERVERS The Lord Mayor - entered the meeting at 5.37pm Cr McEvoy - entered the meeting at 5.37pm GUESTS AND DEPUTATIONS Ms Mariella Harvey-Hanrahan - Perth Fashion Concepts Inc. trading as Fashion Council WA. Ms Danicia Quinlan - Perth Fashion Concepts Inc. trading as Fashion Council WA. Ms Jenny Simpson - Awesome Arts I:\CPS\ADMIN SERVICES\COMMITTEES\2. MARKETING\MKT150616 - MINUTES.DOCX MARKETING, - 2 - 16 JUNE 2015 SPONSORSHIP AND INTERNATIONAL RELATIONS COMMITTEE MP95/15 DECLARATION OF OPENING 4.05pm The Presiding Member declared the meeting open. MP96/15 APOLOGIES AND MEMBERS ON LEAVE OF ABSENCE Nil MP97/15 QUESTION TIME FOR THE PUBLIC Nil MP98/15 CONFIRMATION OF MINUTES Moved by Cr Limnios, seconded by Cr Chen That the minutes of the meeting of the Marketing, Sponsorship and International Relations Committee held on 26 May 2015 be confirmed as a true and correct record. The motion was put and carried The votes were recorded as follows: For: Crs Chen and Limnios Against: Nil 4.09pm Cr Adamos entered the meeting. 4.10pm The Chief Executive Officer entered the meeting. MP99/15 CORRESPONDENCE The Chief Executive Officer advised that correspondence (TRIM reference 100163/15) had been received from the Migration Institute of Australia regarding its request for sponsorship being considered as Agenda Item 5 (Minute Item MP106/15). The Chief Executive Officer advised that the correspondence will be noted as an additional schedule. I:\CPS\ADMIN SERVICES\COMMITTEES\2. MARKETING\MKT150616 - MINUTES.DOCX MARKETING, - 3 - 16 JUNE 2015 SPONSORSHIP AND INTERNATIONAL RELATIONS COMMITTEE MP100/15 DISCLOSURE OF MEMBERS’ INTERESTS Member / Minute No. Item Title. Nature / Extent of Officer Interest Cr Chen MP106/15 Corporate Sponsorship Financial Interest – Cr – Migration Institute Of Chen is the Vice-President Australia (MIA) National of the Migration Institute of Conference 2015 Australia. Ms Louise MP102/15 Event Sponsorship Impartiality – Ms Scott is a Scott, (Partnership) – Telstra member of the Advisory Manager Perth Fashion Festival Board for the Telstra Perth Marketing, 2015 And West Fashion Festival. Communica Australian Fashion -tions and Awards Events MP101/15 MATTERS FOR WHICH THE MEETING MAY BE CLOSED The Director City Services advised that in accordance with Section 5.23(2) of the Local Government Act 1995, should an Elected Member wish to discuss the content of the confidential schedules listed below, it is recommended that Committee resolve to close the meeting to the public prior to discussion of the following: Confidential Item No. and Title Reason Schedule No. 1 Agenda Item 11, MP113/15 – Arts and Cultural Sponsorship 2015/16 – Major Partnership – Section 5.23(2)(e)(ii) Awesome Arts Australia Ltd 3 Agenda Item 13, MP114/15 – Tender 090- 14/15 – Provision of Two Christmas Trees for a Section 5.23(2)(e)(ii) Three Year Period 5 Agenda Item 14, MP115/15 – Tender 091- 14/15 – Architectural Decorative Projection – Section 5.23(2)(e)(ii) Christmas 2015 to 2017 – GPO Building 6 and 7 Agenda Item 15, MP116/15 – Tender 110- 14/15 – Creative and Production Management Section 5.23(2)(e)(ii) of New Year’s Eve Northbridge 2015 I:\CPS\ADMIN SERVICES\COMMITTEES\2. MARKETING\MKT150616 - MINUTES.DOCX MARKETING, - 4 - 16 JUNE 2015 SPONSORSHIP AND INTERNATIONAL RELATIONS COMMITTEE DEPUTATION: Agenda Item 1, MP102/15 – Event Sponsorship (Partnership) – Telstra Perth Fashion Festival 2015 and West Australian Fashion Awards The Presiding Member approved a Deputation from Ms Mariella Harvey-Hanrahan and Ms Danica Quinlan, Perth Fashion Concepts Inc. trading as Fashion Council WA, (TRIM reference 98340/15). 4.10pm Ms Harvey-Hanrahan commenced the deputation, provided a brief recap of the 2014 Telstra Perth Fashion Festival and a detailed overview of the proposed vision for the 2015 Telstra Perth Fashion Festival. Ms Quinlan provided further details regarding the 2015 event. Ms Harvey-Hanrahan and Ms Quinlan then answered questions from the Marketing, Sponsorship and International Relations Committee. Ms Harvey-Hanrahan and Ms Quinlan tabled images from the proposed 2015 event (refer to Confidential Schedule 8, TRIM reference 100058/15). It is noted that the images are under strict embargo until the end of July 2015 and will be distributed to Elected Members under separate cover. 4.35pm The deputation concluded. The Manager Marketing, Communications and Events disclosed an impartiality interest in Item MP102/15 (detailed at item MP100/15). MP102/15 EVENT SPONSORSHIP (PARTNERSHIP) – TELSTRA PERTH FASHION FESTIVAL 2015 AND WEST AUSTRALIAN FASHION AWARDS BACKGROUND: FILE REFERENCE: P1010627-23 REPORTING UNIT: Marketing, Communications and Events RESPONSIBLE DIRECTORATE: City Services DATE: 25 May 2015 MAP / SCHEDULE: N/A Perth Fashion Concepts Inc. (PFCI) is a not-for-profit organisation with a mission to celebrate, nurture and advocate for all aspects of Western Australian fashion and I:\CPS\ADMIN SERVICES\COMMITTEES\2. MARKETING\MKT150616 - MINUTES.DOCX MARKETING, - 5 - 16 JUNE 2015 SPONSORSHIP AND INTERNATIONAL RELATIONS COMMITTEE lifestyle. PFCI contracts Perth Fashion Festival Pty Ltd (PFF) to manage and deliver the Telstra Perth Fashion Festival. The City of Perth has sponsored the Perth Fashion Festival since its inception in 1999. In February 2014, the Perth Fashion Festival Advisory Board was established with representation from a range of stakeholders, including City of Perth representatives. In April 2014, Telstra was announced as the naming rights partner of the Festival for a period of five years. The support Telstra gives the event consists of cash and in- kind sponsorship. Summary of Event: The City of Perth has been invited by PFCI to sponsor the Telstra Perth Fashion Festival 2015 and the West Australian Fashion Awards (WAFAs). 2015 will be the 17th year of the Festival and 20th year of the Fashion Awards. The 2015 Telstra Perth Fashion Festival (TPFF) is to be held from Tuesday 15 September 2015 to Sunday 20 September 2015. The date for the WAFAs is yet to be confirmed, but is planned
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