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M I N U T E S of the ORDINARY MEETING of The PARISH COUNCIL held at THE COASTAL ZONE, at 7.30pm on Thursday, 9th October 2014.

PRESENT: Parish Cllrs. D. T. Parry, Chair, Ward Ms. H. M. Brockbank, Downderry Ward J. P. Candy, Seaton Ward * S. J. Parry, Seaton Ward Mrs. A. Robinson, Hessenford Ward Mrs. M. C. Williams, Seaton Ward * Also Councillor, Trelawny Division Tim Pullin (Parish Clerk)

1. DECLARATION OF INTERESTS & REQUESTS FOR DISPENSATIONS TO SPEAK ON ITEMS ON THE AGENDA: 1.1. To receive declarations of interest from councillors on items on the agenda No declarations were made. 1.2. To receive requests for dispensations for disclosable pecuniary interests (if any) No requests were made. 1.3. To grant any requests for dispensations as appropriate No requests for dispensations had been received.

2. 10 MINUTE PUBLIC PARTICIPATION PERIOD for public comment on the items below:

A member of the Downderry and Seaton Association addressed the Meeting regarding item 12.4.1. on the agenda (Broads Yard Car Park). Possible development of land at Beach field, adjacent to Broads Yard Car Park, Downderry, would require access through that car park. Concerns were expressed as to alterations to the car park that would be required to allow this. By requesting transfer from to the Parish Council, decisions on the future of the car park would be in the hands of local people. Possible development was more likely because of the lack of a current Neighbourhood Plan for Deviock Parish. The Parish Council was asked to consider two actions:- a) Writing to Cornwall Council to request transfer of a lease on the Car Park b) Table an agenda item for further discussion at Parish Council in the near future Further to questioning the speaker stated that he was speaking on behalf of the planning sub- group of the Association. A second member of the public requested any information relating to the recent Speed-Visor trial at . C. Cllr. J. P. Candy stated that he had not yet heard from the Cornwall council Highways Dept. on this matter but would chase it up. There being no further members of the public wishing to address the meeting the Chair closed the public participation period.

3. APOLOGIES: 3.1. Apologies had been received from Cllrs. D. T. Foote, Mrs. A. Ratsey, Ms. M. E. Temlett & Mrs. A. Thorpe. Action 3.2. Resignation of Cllr. R. J. Daniel: The Chair informed members that he had received a letter By: th of resignation from Cllr. R. J. Daniel (dated 7 October 2014), the reason being because of his continuedFROM ill health. The ChairTHE proposed PARISHthat he to write an appropriate WEBSITE reply and requested Chair & suggestions from members as to how best to mark Cllr. Daniel’s long and distinguished Members membership of the Council over a period of many years; this was seconded by C. Cllr. J.P. Candy and agreed unanimously by the Meeting.

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ORDINARY MEETING OF 9 th October 2014 (Continued)

4. MINUTES: 4.1. Minutes of the Ordinary Meeting of 10th July 2014 It was proposed by Cllr. Mrs. M. C. Williams, seconded by Cllr. Mrs. A. Robinson and AGREED by the Meeting to accept the minutes as a correct record, subject to minor amendment.

5. REPORTS ON MATTERS ARISING FROM THE MINUTES: 5.1. Cllr. S. J. Parry referred to item 10.4.2. of the minutes and asked C. Cllr. J. P. Candy if any progress had been made regarding the re-installation of metal benches on the Seaton Triangle. C. Cllr. Candy replied that discussions had taken place with Cornwall Council Park Ranger, Jenny Heskitt and that the benches would be installed at a suitable time before Spring 2015.

6. POLICE MATTERS: The Clerk informed members that a meeting of Deviock Speed Watch volunteers was planned for 21 st October 2014 at the Coastal Zone, Downderry. The Chair drew member’s attention to the duplication of police information that existed.

7. PLANNING: 7.1. PLANNING APPLICATIONS 7.1.1. PA14/07498 Mr. Daniel WHISPERING PINES, HILL, SEATON Erection of a concrete block and Cornish stone garden retaining wall to the southern boundary, reinstatement of a previous single garage and increasing the width to allow for two vehicles off road with patio/decking area over, rebuilding of an existing central garden retaining wall, reconstruction of an existing patio, rebuild existing property access steps in concrete with steel safety rails and new vehicular access from the north rear private road. (Case Officer – Roz Baker)

After discussion Cllr. S. J. Parry proposed support of the application; this was seconded by Cllr. Mrs. M. C. Williams and agreed by the Meeting (one abstention).

7.2. PLANNING APPLICATIONS RECEIVED AFTER PUBLICATION OF THE AGENDA: No applications had been received.

7.3. PLANNING APPEALS: No appeals had been received.

7.4. PLANNING DECISIONS: 7.4.1. 16.09.2014 PA14/04822 REFUSED Applicant: Mr & Mrs Rice Location: Higher Tredis Farm PL11 3ER Proposal: Installation of 1no. Endurance E-3120 50kW wind turbine with hub height of 24.8m and overall tip height of 34.5m including control kiosk and temporary infrastructure

7.4.2. 26.09.2014 PA14/06284 S52/S106 and discharge of condition apps Applicant: Murex Energy Limited Location: Land At Wilton Farm Cornwall Proposal: Submission of details to discharge conditions 3, 4, 5, 7, 9 and 10 in respect of decision no. PA12/11941 (Solar Farm)

C. Cllr.FROM J. P. Candy informed THE members that PARISH he would be investigating whetherWEBSITE any “Community Action Benefit” condition had been made part of the planning consent relating to PA14/06284. By: Cllr. Candy

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7.5. PLANNING CORRESPONDENCE: No correspondence had been received.

7.6. MATTERS RAISED BY MEMBERS: 7.6.1. Cllr. Mrs. H. M. Brockbank drew the attention of members to recently felled tree, adjacent to Briar Cottage, Trewall Lane, Downderry. Cllr. Brockbank requested that an investigation should take place as to how permission had been granted for this and how the contract for the work had been awarded. C. Cllr J.P. Candy stated that the tree had stood on Action By : land that was deemed to be part of the public highway and therefore Cornwall Council Highways Dept. was the responsible body involved. C. Cllr. Candy agreed to investigate the circumstances Cllr. Candy relating to the work that had been carried out 7.6.2. Cllr. Mrs. M. C. Williams stated that the site meeting with Parish Tree Wardens to identify trees suitable for Tree Preservation Orders had not yet occurred. C. Cllr. Candy suggested that councillors should bring requests for the protection of trees or groups of trees to the meeting for consideration by the Council on an individual basis. Cllr. S.J. Parry stated that it was impractical to conduct a T.P.O. survey of the entire Parish. Cllr. Ms. H.M. Brockbank stated Cllr. Brock- that this was what had been agreed at a previous meeting and should be implemented. Cllr. bank Brockbank agreed to contact the Tree Wardens in order to arrange a site meeting.

8. FINANCE: 8.1. Income & Expenditure 8.1.1. AUGUST & SEPTEMBER 2014 Barclays Bank Interest 63.10 HM Revenue & Customs: VAT Refund 2,791.65 Cornwall Council – Precept 2014/15 (2 nd half-year payment): 11,957.49 Total £ 14,812.24 Parish Loan Fund Repayments: St. Germans & District Twinning Association – (Loan £633.00 over 2 years – First repayment June 2013) 50.00 Downderry Village Hall & W.M.C. - (Loan £500.00 over 2 years – First repayment July 2013) 41.60 AUGUST & SEPTEMBER 2014 INCOME TOTALS £ 14,903.84

8.1.2. EXPENDITURE: AUGUST & SEPTEMBER 2014 VAT £ Nett £ TOTAL £ Cornish Times Limited – Rocknose Tender Advertisement (01/08/14) 19.80 99.00 118.80 Cornwall Council – Clerk’s Salary July 2014 0.00 1,243.32 1,243.32 Just Rods – Seaton Public Toilets – Drains clearance 0.00 70.00 70.00 Roger Prowse – Downderry Memorial Gardens – Paving and raised flower bed 0.00 500.00 500.00 Mr. B. C. Lofts – Downderry Memorial Gardens – Repairs to shelter 0.00 270.00 270.00 Wallgate – Seaton Public Toilets – Liquid Soap 10.00 50.00 60.00 Wallgate – Seaton Public Toilets – Flush Controller Unit 17.40 87.00 104.40 Mr. John Bird – Seaton Public Toilets – Supply & fit new tap in disabled toilet 0.00 20.48 20.48 CORY Environmental – Seaton Public Toilets: Nappy Bin servicing – Sept. 2014 3.00 15.00 18.00 PWS: Public Toilet supplies (Inv. A96554/A97056) 54.63 273.13 327.76 Cornwall Council – Clerk’s Salary August 2014 0.00 1,243.32 1,243.32 Wallgate – Seaton Public Toilets – Replacement Flush Valve Cable 5.00 25.00 30.00 Cornish Times Limited – Revised Rocknose Tender Advertisement (19/09/14) 19.80 99.00 118.80

Direct Debit Payments: None 0.00 0.00 0.00 Standing Order Payments: MR. J. BIRD – August 2014 Cleansing Contract Payment (Downderry & Seaton) 0.00 448.00 448.00 MR. J. BIRD – September 2014 Cleansing Contract Payment (Downderry & Seaton) 0.00 448.00 448.00 AUGUST & SEPTEMBER 2014 EXPENDITURE TOTALS £ 129.63 4,881.25 5,020.88

RatificationFROM of this expenditure THE was proposed PARISH by C. Cllr. J. P. Candy , secondedWEBSITE by Cllr. Mrs. A. Robinson and approved unanimously by the Meeting.

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8.2. Bank Statements & bank account / interest management Date Account Balance £ 29 Sept 14 Barclays Community 1,000.00 29 Sept 14 Barclays Business Saver 30,666.84 20 Aug 14 Barclays Base Rate Reward 70,331.54 Interest July & August 2014 = £57.77 12 June 14 Lloyds TSB Fixed Term Deposit 64,467.59 Matures on 12 th December 2014 Interest at 0.7% = £226.25

C. Cllr. J. P. Candy informed members that he would investigate the opportunity for the Parish Council to invest money with Cornwall Council.

8.3. LETTERS OF THANKS None had been received.

8.4. REQUESTS FOR FUNDING:- None had been received.

8.5. ACCOUNTS TO BE PAID VAT £ Nett £ TOTAL £ Diane Malley – PAYE Payroll services 2014 0.00 95.00 95.00 Just Rods – Public Toilets at Seaton Countryside Park – Clearing blocked drain 0.00 70.00 70.00 Viking Payments – Pressure Washer for public toilets 35.80 179.00 214.80 Viking Payments – Stationery 1.80 8.99 10.79 Printerland – Office photocopier – New image drum and large capacity toner 36.60 183.00 219.60 BT PLC – Nut Tree Newsletter – 7 issues @ £144.45 0.00 1,011.15 1,011.15 BT PLC – Nut Tree Newsletter – 2 issues @ £144.45 0.00 288.90 288.90 British Gas – Seaton Countryside Toilets – Electric supply 6 th -30 th Aug. 2014 2.44 48.81 51.25 PWS: Public Toilet supplies (Inv. 99710) 22.55 112.72 135.27 Cornwall Council – Clerk’s Salary September 2014 0.00 1,243.32 1,243.32 Wallgate – Seaton Public Toilets – Replacement flush valve controller & IR button 66.20 331.00 397.20 Mr. N. Sylvester-Thorne – Reimbursement payment (agreed grant towards cost of 0.00 630.00 630.00 roofing insulation for Hessenford Hall) Deviock Parish Council – Petty Cash 0.00 50.00 50.00 Timothy Pullin – Clerk’s Mileage Expenses 0.00 242.20 242.20 Oct. 2013 – Sept. 2014 (403 miles @60.1p per mile) Downderry Methodist Church – Coastal Zone Hall Hire – July 2014 – May 2015 0.00 468.00 468.00 M.D.P. Electrical Solutions – Seaton Countryside Toilets – Install electric socket 0.00 189.00 189.00 Total: 165.39 5,151.09 5,316.48

It was proposed by C. Cllr. J. P. Candy; seconded by Cllr. Mrs. M. C. Williams and RESOLVED by the Meeting to ratify the above expenditure.

8.6. FINANCIAL CORRESPONDENCE 8.6.1. Edwina Hannaford, Cornwall Council – Letter dated 10 th September 2014 Public Convenience Management Grant The Clerk informed members that the letter stated that no grant would be awarded to Deviock Parish Council for management of the public toilets in 2015/16. The Chair stated that considering the Seaton toilet block was virtually new that running costs had so far been high and that this should be cited as a reason for continuation of a grant from Cornwall Council. Cllr. S. J. Parry stated that Cornwall Council encouraged visitors to come to Seaton, received income from the car parks and should therefore contribute towards the cost of providing toilet facilities. C. Cllr. J. P. Candy stated that if the Parish Council was not prepared to finance the running costs of the public toilets at Seaton and Downderry then Cornwall Council would close them. C. Cllr. Candy continuedFROM that the Parish CouncilTHE should considerPARISH accepting the devolution WEBSITE of assets from Cornwall Council in return for the annual car park income from Seaton and Downderry and that a special meeting should be held to discuss the matter.

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8.6. FINANCIAL CORRESPONDENCE (continued) 8.6.1. Edwina Hannaford, Cornwall Council – Letter dated 10 th September 2014 Public Convenience Management Grant (continued)

Cllr. S. J. Parry proposed that the Clerk be instructed to write a reply to C. Cllr. Mrs Edwina Hannaford, reminding her that Cornwall Council enjoyed all income from the public car parks at Action By: Seaton and Downderry, demanding the continuation of Cornwall Council grant support for management of the public toilets at those locations and stating that the Parish Council would Clerk desist from management of these facilities if funding was not made available; this was seconded by Cllr. Mrs. H. M. Brockbank and agreed by the Meeting. The Clerk was requested to send copies of the letter to Mrs. Sheryl Murray M.P., Mr. Michael Crich (Corporate Director Economy, Enterprise & Environment, Cornwall Council) and Mr. John James (Natural Environment Manager, Cornwall Council).

8.7. FINANCIAL BUSINESS RECEIVED AFTER THE PUBLICATION OF THE AGENDA: There was no business to consider.

9. HIGHWAY MATTERS: 9.1. TRAFFIC & PARKING ISSUES: Downderry, Seaton & Hessenford 9.1.1. Speed Visor Narkurs C. Cllr. J. P. Candy stated that would seek the data report relating to the recent Speed Visor monitoring at Narkurs from the Cornwall Council Highways Dept.

9.2. PUBLIC TRANSPORT ISSUES 9.2.1. To consider the provision of a bus shelter on Main road, Downderry (adjacent to St.

Nicolas Church). Cllr. Ms. H. M. Brockbank reported that she had received requests for the provision of a bus shelter at this location. After discussion regarding a possible location for a bus shelter and how it could be funded, Cllr. S. J. Parry proposed that the Parish Council give in principle support to the provision of a bus shelter at the east end of Downderry and that Cllr. Ms. H. M. Brockbank be asked to Cllr. Brock- investigate the matter further; this was seconded by Cllr. Mrs. A. Robinson and agreed unanimously bank by the Meeting.

10. CURRENT / ONGOING BUSINESS: - 10.1. Notification of sale of the former graveyard extension strip, adjacent to St. Annes Church, Hessenford. The Clerk reported that this land had now been sold.

10.2. PARISH PROJECTS 10.2.1. Tanver Yate: - Provision of allotments and other amenities The Clerk informed members that further to the re-advertisement in Nut Tree newsletter for expressions of interest in allotments plots at Tanver Yate, five requests had been now been received in total. C. Cllr. J. P. Candy informed members that he was waiting on the Planning Dept. to comment on the visibility splays at the proposed entrance to the field.

10.3. SEATON BEACH & COUNTRYSIDE PARK: 10.3.1.FROM Children’s Play Area THE - Update PARISH WEBSITE C. Cllr. J.P. Candy informed members that a meeting had been set up with Cornwall Council officer and all interested parties for Wednesday 15th October 2pm at the park. The Clerk agreed to attend this meeting.

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10. CURRENT / ONGOING BUSINESS (continued): -

10.3.2. Request for the provision of additional picnic tables (Cllr. S. J. Parry) Cllr. S. J. Parry requested that this item be deferred until further notice and this was agreed by Action the Meeting. By:

10.3.3. Seaton River & Beach – Update on management plans C. Cllr. J. P. Candy reported that he had been checking the river levels and flooding during the week in conjunction with Steve Blatchford (Cornwall Council Officer). Sand that had built up on the beach over the summer was helping to disburse waves. A site meeting would be set up with the Marine Management Organisation (M.M.O.) to consider access to the beach. C. Cllr. Candy had contacted Cornwall Council Highways Dept. regarding action to preserve the road. Cllr. S. J. Parry expressed concerns regarding the present position of the River Seaton at the beach, stated that the river level was high because of the restricted outlet to the sea and requested that water level checks be carried out. Cllr. S. J. Parry reported that further to recent bad weather he had been contacted by a member of the public expressing concern over the state of the cliffs at the end of the garden of , Brenton Road, Downderry. The Clerk stated that he had contacted Cornwall

Council on this matter and that an inspection would be carried out.

10.3.4. Cornish Wildlife Trust (letter dated 6 th October 2014) The Clerk informed members that a request by Mr. Iain Barker to attend the November meeting in order to speak to councillors regarding a new Seaton & East Looe River education project to help increase water quality had been received. After discussion it was agreed to invite Mr. Barker to attend at 7pm prior to the Council Meeting Clerk on 13 th November 2014.

10.4. NEIGHBOURHOOD PLAN: rd The Clerk stated that Cllr. Mrs A. Ratsey had reported that the meeting held on 23 September 2014 had been successful and that various members of the steering group had been asked to take on responsibility for different aspects of the plan including communications; conservation; th land ownership and the evidence base. The next meeting was scheduled to take place on 6 November 2014.

10.5. TO CONSIDER THE SITING OF A PUBLIC DEFIBRILLATOR IN DOWNDERRY AND

THE SITUATION REGARDING FIRST RESPONDERS: The Clerk stated that a suggested location for the defibrillator was in the porch outside the Downderry doctors’ surgery. Members asked the Clerk to investigate this further. The Chair suggested that the Vice-Chair be asked to contribute an article regarding the role of First Responders in the Nut Tree Newsletter.

The Vice-Chair being absent it was decided to defer this matter to the next meeting.

10.6. REQUEST TO SUPPORT THE PROVISION OF SUPERFAST BROADBAND FOR HESSENFORD (Cllr. Mrs. A. Robinson)

Cllr. Mrs A. Robinson explained that there were many residents in Hessenford who would benefit from this installation and that the existing cabling for Superfast Broadband was in the area. C. Cllr. J. P. Candy informed members that he had contacted B.T. on this matter and that Cllr. the advice given had been that all residents interested request this service from B.T. in order Robinson that the need was properly registered. FROM THE PARISH WEBSITE

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ORDINARY MEETING OF 9 th October 2014 (Continued)

10. CURRENT / ONGOING BUSINESS (continued): -

10.7. NUT TREE NEWSLETTER – REPORT ON JOINT PARISH COMMITTEE MEETING OF 10 th SEPTEMBER 2014 The Chair stated that this had been a positive meeting with various matters including production issues and editor succession discussed. The Clerk informed members that he had recently learnt that production at the Print Works would cease in the near future and that the work would be transferred to . This could cause problems with production of Nut Tree Newsletter although transfer to digital format could overcome this and the number of hard copies produced could be reduced in the future. The use of a courier service to transport finished copies could be investigated.

In compliance with Council Standing Orders, the Chair proposed a meeting time extension until 22.00 hrs.; this was seconded by Cllr. Mrs. M. C. Williams and agreed unanimously by the Meeting.

11. REPORT BY CORNWALL COUNCILLOR :- C. Cllr. J. P. Candy reported that further to Government cuts to funding of Cornwall Council additional saving of £196,000.000 from services provided were required. Not all councillors were in favour of making these cuts in services. The devolution of assets and services to Town and Parish Councils was a means by which Cornwall Council could make savings to its own budgets. Deviock Parish Council needed to consider taking on devolved assets in order to guarantee the continuation of service provision in the Parish. C. Cllr. Candy had requested financial information relating to Downderry & Seaton car park income and also costs for running Seaton Countryside Park and suggested that the date for the Deviock Parish Council Finance and General Purposes Committee meeting be moved so that all this information could be considered when debating the Parish Precept for 2015/16. An Extra Ordinary meeting could be held to discuss the devolution of assets to the Parish Council.

12. NEW BUSINESS :- 12.1. CORNWALL COUNCIL / NALC / CALC, ETC DOCUMENTS No documents had been received

12.2. NEWSLETTERS / REPORTS / BROCHURES, ETC: LCR Autumn 2014 and the Cinnamon Trust Newsletter (Christmas 2014) were available for inspection.

12.3. TO CONSIDER THE ADOPTION OF A POLICY RELATING TO THE ACCESS TO LOCAL GOVERNMENT MEETINGS AND DOCUMENTS (ENGLAND) LOCAL AUDIT AND ACCOUNTABILITY ACT 2014, SECTION 40 The Clerk informed members that further to recent legislation new rules regarding the recording of council meetings allowed for this to take place by members of the public and councillors. A Parish Council standing order protocol to manage possible recording, and avoid disruption of meetings, was required. A copy of the draft protocol for adoption by the Council had been previously circulated to members. After discussion C. Cllr. J. P. Candy proposed adoption of the draft protocol with the addition of a clause to limit the set up and break down time of recording equipment to five FROM minutes before and THE after meetings; PARISH this was seconded byWEBSITE Cllr. S. J. Parry and agreed by the Meeting (two abstentions).

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12. NEW BUSINESS (continued) :- 12.4. CORRESPONDENCE RECEIVED BY DATE OF MEETING 12.4.1. Request by Downderry & Seaton Association for the Parish Council to take over ownership of Broads Yard Car Park, Downderry. The Clerk had previously circulated a report relating to this request. Councillors noted this request and suggested that it would be considered as part of the wider package of assets available for devolution from Cornwall Council.

12.5. NEW BUSINESS RECEIVED AFTER PUBLICATION OF THE AGENDA 12.5.1. C. Cllr. J. P. Candy reminded members that a meeting of the Liskeard & Looe Community Network Panel would be taking place on 23rd October 2014.

12.6. MATTERS RAISED BY MEMBERS FOR POSSIBLE INCLUSION ON THE NEXT AGENDA: No matters were requested. There being no further business, the Chair closed the meeting at 21.36 hrs.

FROM THE PARISH WEBSITE