Parish Council

To the Chairman and Councillors: you are hereby summoned to attend a meeting of the Council to be held on: Thursday 24th May 2018 at Twycross Village Hall, at 7.15pm to transact the Council business listed on the agenda below:

Signed: C.S Bailey (Parish Clerk) Dated: 18th May 2018

AGENDA

001/18 Election of Chairman and Vice Chairman

002/18 Signing of the Declaration of Office (Chairman & Vice Chairman)

003/18 Present & apologies

004/18 Declaration of interests

005/18 Councillor co-option (1 x Norton Juxta Twycross)

006/18 Public questions and comments (10 Minutes)

007/18 Reports

i. County Council ii. HBBC iii. Police

008/18 Approval of previous minutes (March 2018)

009/18 Matters arising/outstanding actions from previous minutes

i. Twycross Lower Green tree maintenance work required (Twycross and ) ii. Condition of the surface of Twycross Village Hall access road iii. War Memorial – Grade II listed status bestowed on the memorial iv. PWLB loan repayment options v. S243 The Market Bosworth School Bus service issues vi. PAT testing of office equipment vii. HS2 – invitation to attend July Council meeting

010/18 Correspondence

011/18 Planning applications, consultations & updates

No Ref Subject Date 18/00468/ Erection of one dwelling (Outline - access only): Main Street, Norton Juxta i. 17/05/18 OUT Twycross. CV9 3QA. Conversion of existing barn to form leisure facilities and siting of 16 touring 18/00294/ caravan pitches & 6 glamping pitches in association with the existing ii. 24/04/18 FUL camping & caravanning site: Gopsall Hall Farm, Gopsall Estate, Twycross. CV9 3QJ. 18/00232/ Steelframe building for the storage of agricultural machinery: Woodside iii. 26/03/18 GDO Farm, Orton Lane, Twycross. 18/00303/ Two storey side and rear extension and a single storey side extension: The iv. 26/03/18 HOU Forge, 15 Church Street, Twycross. CV9 3PJ. 18/00298/ Single storey extensions: Lavender Barn, 16 Road, Little Twycross, v. 20/03/18 HOU Twycross. CV9 3PP. 18/00221/ Erection of 2 dwellings and garage: Land at Rear of 4 Pipe Lane, Orton on vi. Withdrawn FUL the Hill. 18/00250/ Creation of new vehicular access onto Twycross lane: 4 Orton Lane, Orton vii. Withdrawn FUL on the Hill. CV9 3NW. 18/00199/ Erection of fence to existing enclosure: Twycross Zoo, Norton Juxta viii. 09/03/18 FUL Twycross.

ix. LCC Highways response to 18/00221/FUL

012/18 Financial information

i. Income, expenditure and signing of cheques ii. Section 106 update iii. VAT claim update iv. Review of the Internal Auditors Report v. Review and sign off of the Annual Governance Statement vi. Review and sign off of the 2017/18 Accounting Statements vii. Insurance review and renewal viii. Ill health cover

013/18 Election of Staffing Committee

014/18 Parish Clerk report

i. LRALC updates ii. Items for consideration at a future meeting – Quality Council Award updates and review of Councillor roles

015/18 Risk assessments

i. Risk assessment review ii. DSE assessment update iii. Twycross Village Hall insurance requirements

016/18 Policy adoption/review

i. General Data Protection Regulation (GDPR) and requirement for a Data Protection Officer ii. Data Protection Policy adoption iii. Data Breach Policy adoption iv. Standing Order Review v. Financial Regulations Review vi. Items for consideration at a future meeting – review and adopt new sickness and absence policy, review existing policies to ensure they are fit for purpose

017/18 Highways issues

i. Consultation on Passenger Transport Policy & Strategy (deadline 13/6/18) ii. Twycross Zoo traffic issues

018/18 Parish improvements two-year plan (2017-2019)

i. PCIF application update ii. Defibrillator installation updates

019/18 Councillor reports/local issues – Orton on the Hill

i. Report of electricity previously being disconnected from the phone box (currently charged for electricity to light the phone box) ii. Items for consideration at a future meeting

020/18 Councillor reports/local issues – Norton Juxta Twycross

i. Approval required for parishioners request to decorate the phone box ii. Items for consideration at a future meeting

021/18 Councillor reports/local issues – Twycross

i. Items for consideration at a future meeting

Next meeting: 5th July 2018 at St Edith’s Church, Orton on the Hill

Close Meeting