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Statement of Consultation

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Statement of Consultation Statement of Consultation January 2020 (Draft) 1 Contents 1 Introduction 3 2 Part One: Issues and Options Consultation (August 2016 5 3 Part Two: Homes for the Future Consultation (November 2018) 34 Appendices 65 2 1. Introduction 1.1 This Statement of Consultation provides a summary of consultation undertake to date to help inform the preparation of the Local Plan Update. 1.2 This statement provides details of two previous consultations: Issues and Options Consultation on the draft Local Plan Update (4 August to 30 September 2016. Homes for the Future Consultation on the draft Local Plan Update (12 November 2018 to 22 February 2019). 1.3 This statement explains the process undertaken, including the methods used, the people involved, the number of comments received, and a summary of the main issues raised. Background 1.4 Planning is more effective when the people it affects are an integral part of the process. Greater involvement can help shape planning solutions that maximise positive outcomes and minimise any negatives. Although some decisions are difficult, through engagement the choices will be better understood and the outcomes more likely to be suitable. Figure 1 below shows the consultation process for preparing the local plan. 1.5 The consultation undertaken to date have focused on broad issues, such as how development should be managed and what approach should be taken to specific issues such as employment and retail. The views offered through consultation are taken into account alongside technical studies and national planning policy and guidance which sets the context in which a local plan must be prepared. 1.6 In addition to consultation relating to the Local Plan Update, the council previously undertook work to prepare a standalone Gypsy and Traveller Local Plan. A decision was subsequently taken to combine this into the Local Plan Update itself, providing a comprehensive set of planning policies. Consultation responses to the Gypsy and Traveller Local Plan have been used to inform the Local Plan Update. 3 Figure Consultation Process 4 2. Part Two : Issues and Options Consultation (August 2016) How people were involved in the conversation 2.1 The ‘Issues and Options’ consultation included three elements, the Issues & Options consultation document, the Sustainability Appraisal (SA)/Strategic Environmental Assessment (SEA) report and the Habitats Regulations Assessment (HRA). 2.2 This consultation ran for approximately 8 weeks from 4 August 2016 to 30 September 2016. This represented the first stage of formal public consultation on the draft Local Plan Update (Regulation 18) and opened discussion about what the local plan ought to contain1. We asked a number of questions about different planning issues that should be dealt with and what people saw as the 2.3 A letter (and/or email) regarding the consultation was sent to all consultees registered on the council’s online consultation database, in accordance with the regulations (Appendix X)2. This included residents, agents, national bodies, organisations etc. and was continually updated with those who expressed an interest in receiving updates on the local plan and other planning policy matters. 2.4 This consultation was publicised on the Wokingham Borough Council website, along with several press releases on the News Centre area of the site (Appendix X; Appendix X). An advert was also run in the Traveller Times (online) (Appendix X). 2.5 This consultation was also publicised on Facebook and Twitter as part of a wider social media campaign, providing details of the consultation and promoting participation in the Local Plan Update (Appendix X). 2.6 Staff from the council’s planning policy team attended a variety of festivals and events to publicise the consultation. Further information on this can be found in the following section. 1 Section 18(1)(b) of the Town and Country Planning (Local Planning) (England) Regulations 2012 http://www.legislation.gov.uk/uksi/2012/767/regulation/18/made 2 Regulation 2 of the Town and Country Planning (Local Planning) (England) Regulations 2012 5 2.7 The consultation meet the requirements of the then adopted Statement of Community Involvement (SCI)3. A summary of the council’s engagement activities and methods undertaken to demonstrate compliance is contained in Table 1 below. Table 1: Alignment between community engagement activities for the production of the Wokingham Borough draft Local Plan ‘Issues and Options’ Consultation and the principles of engagement set out in the Wokingham Borough Statement of Community Involvement (2014) Three main principles of engagement in the Statement of Community Involvement (2014) Inform – Let the community Minimum statutory requirement: known what is happening Letter and/or email regarding the consultation was sent to all consultees (including residents, agents, statutory bodies) registered on the council’s online consultation database (Appendix 1) Specific and general consultation bodies were notified of the consultation and how to make comments in accordance with Regulation 2 of the Town and Country Planning (Local Planning) (England) Regulations 2012 (Appendix 1) Details of the consultation were publicised on the Wokingham Borough Council website (Appendix 2) and were also made available at the Council’s civic offices Key Duty to Co-operate bodies were engaged through an initial scoping exercise to understand and identify the key strategic matters to be addressed in the draft Local Plan Update (further details set out in the Duty to Co-operate Scoping Statement) and were also notified of the ‘Issues and Options’ Consultation (Appendix 1 and 3) A formal statutory notice was published in The Wokingham Paper (Appendix 4) Additional consultation and engagement methods: Details of the consultation were also publicised on the council’s Facebook and Twitter pages to promote a social media campaign (Appendix 5) Press releases were published on the ‘News Centre’ area of the Wokingham Borough Council website (Appendix 6) Advert (electronic) was published in the Traveller Times (Appendix 7) 3 An SCI sets out the processes used by the council in involving the community in the preparation, alteration and continuing review of planning policy documents in the Development Plan and in deciding on planning applications for development 6 A leaflet was distributed electronically to all consultees registered on the council’s online consultation database, and was also made available at the council offices and at meetings/events/exhibitions during the consultation period (Appendix 8) Consult – Give the community Minimum statutory requirement: the opportunity to feed back their views Invite representations on the Issues and Options consultation document through appropriately placed press releases, notices on the Council’s website, articles/information in Borough News and the Community Forums (Appendix 9) Additional consultation and engagement methods: Several events were held across the Borough (Appendix 10) Officers also attended several festivals in the Borough including Marvellous Festival (23 July 2016); Earley Green Fair (6 August 2016); Wokingham Festival (27 August 2016); Swallowfield Show (29 August 2016) (Appendix 10) Targeted events were held with harder to reach groups to engage them in the local plan process including, Black and Minority Ethnic (BME), older people and younger children. The following events were held: Sessions in Secondary Schools (23 June & 5 July 2016); Involve – Community awareness which supports local charities and community groups (28 June 2016); Wokingham Black and Minority Ethnic Forum (28 June 2016); Knit, Stich & Natter Group (18 July 2016); Norrey’s Tenant Service Community Fund Day (21 July 2016); Rose Buddies drop-in session for adults with learning disabilities (1 September 2016) A static exhibition was held in the lobby of the Wokingham Borough Council offices, Shute End from 3 August to 23 August 2016. The exhibition was also manned on 9 and 17 August 2016 Presentations and discussions took place with a number of key stakeholders including Local Borough Councillors, Town and Parish Councils, Registered Providers and Community Forums Involve – enable the Minimum statutory requirement: community to participate; influence how it develops The ‘Issues and Options’ Consultation Document and Response Forms were made available (paper and electronic) on the Wokingham Borough Council website, at the council offices, at events, meetings, exhibitions and at a selection of local libraries across the Borough, providing an opportunity for the community to comment on the proposals in the draft Local Plan Update (Appendix 11) 7 Additional consultation and engagement methods: A series of roadshows, events, stakeholder meetings and exhibitions were held during the consultation to inform the community of the proposals in the draft plan and the purpose of this consultation (Appendix 10) Events asked a series of questions to initiate ideas and discussion, e.g. what does the Borough mean to you? What do you wish were different about the Borough? The leaflet set out details of the Issues and Options Consultation (including dates for festivals/events) and how to comment/respond to the consultation document (Appendix 7) Festivals and events 2.8 The draft Local Plan Update conversation took place at a number of festivals around the borough over the summer 2016 (Appendix 10). These included: Marvellous Festival @ Dinton Pastures Country Park (23 July 2016) Earley Green
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