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Request for Proposals National Highways & Infrastructure Development Corporation Ltd. (Ministry of Road Transport & Highways) Government of India (Through INFRACON and CPPP Portal) Consultancy Services for carrying out Feasibility Study, Preparation of Detailed Project Report and providing pre-construction services in respect of (i) 4 Laning of Imphal-Moirang Road on NH-150 and (ii) 2 laning with paved shoulder of Ukhrul-Jessami road on NH-202 on Engineering, Procurement and Construction mode in the state of Manipur. REQUEST FOR PROPOSALS May 2016 National Highways & Infrastructure Development Corporation Ltd. PTI Building, 3rd Floor, 4, Parliament Street, New Delhi-110001 INDEX S. No. Contents Page No. 1 Notice Inviting Tender (NIT) 2 Letter of Invitation 3 Annex -I : List of Projects along with Package Nos. Annex-II : Procedure of Assessment of Least Cost to NHIDCL 4 under special circumstances 5 Data Sheet 6 Appendix - I : Terms of Reference 7 Supplement -I: Additional Requirements for Hill Roads 8 Supplement - II: Additional Requirements for Bridges 9 Supplement – III : Additional requirement for safety audit 10 Enclosure - I : Manning Schedule 11 Enclosure - II : Qualification Requirements of Key Personnel 12 Enclosure - III: Schedule for Submission of Reports and Documents 13 Appendix – II : Formats for Eligibility 14 Appendix - III : Formats for Technical Proposals 15 Appendix - IV: Formats for Financial Proposals 16 Appendix - V: Draft Contract Agreement National Highways & Infrastructure Development Corporation Ltd. (Ministry of Road Transport & Highways) Government of India NOTICE INVITING TENDER (NIT) NHIDCL has been assigned the work by the Ministry of Road Transport & Highways, Govt. of India for Consultancy Services for carrying out Feasibility Study, Preparation of Detailed Project Report and providing pre-construction services in respect of (i) 4 Laning of Imphal- Moirang Road on NH-150 and (ii) 2 laning with paved shoulder of Ukhrul-Jessami road on NH-202 on Engineering, Procurement and Construction mode in the state of Manipur. 2. Proposals are hereby invited from eligible Consultants for “Consultancy Services for carrying out Feasibility Study, Preparation of Detailed Project Report and providing pre- construction services in respect of (i) 4 Laning of Imphal-Moirang Road on NH-150 and (ii) 2 laning with paved shoulder of Ukhrul-Jessami road on NH-202 on Engineering, Procurement and Construction mode in the state of Manipur in Annexure – I (hereinafter called as ‘Assignment’). The Letter of Invitation (LOI) and Terms of Reference (TOR) including Request for Proposal (RFP) is available online on e-tender portal of nic i.e. http://infracon.nic.in and https://eprocure.gov.in . 3. The document can also be downloaded from NHIDCL website https://www.nhidcl.com. The cost of the bid document in the form of a non- refundable document fee of Rs. 5,000 (Rupees Five Thousand only) in the form of Demand Draft favouring ‘National Highways & Infrastructure Development Corporation Ltd.’ and payable at New Delhi must be furnished in a separate envelop while submitting the proposal. Bid must be submitted online at e-tender portal after creating Team ID at http://infracon.nic.in and https://eprocure.gov.in on or before as per schedule given hereunder. 3. The following schedule is to be followed for this assignment: Bid Document Publishing Date : 03.06.2016 (1000 hrs) Bid Document Download / Start Date : 03.06.2016 (1000 hrs) Clarification Start Date : 06.06.2016 (1000 hrs) Clarification End Date : 15.06.2016 (1700 hrs) Pre bid meeting : 17.06.2016 (1400 hrs) Bid Submission start Date : 27.06.2016 (0900 hrs) Bid submission End Date : 01.07.2016 (1600 hrs) Opening Date of Technical Bid : 01.07.2016 (1730 hrs) Opening Date of Financial Bid : To be intimated after final evaluation of Technical bids Yours sincerely, (Yogesh Srivastava) General Manager (Technical) National Highway & Infrastructure Development Corporation Ltd. PTI Building, 3rd Floor, 4, Parliament Street, New Delhi-110001 Ph. 011-23711101 Email: [email protected] Letter of Invitation (LOI) Package No. NHIDCL/DPR/IM & UJ/2016 Dated: Dear Sir, Sub: Consultancy Services for carrying out Feasibility Study, Preparation of Detailed Project Report and providing pre-construction services in respect of (i) 4 Laning of Imphal-Moirang Road on NH-150 and (ii) 2 laning with paved shoulder of Ukhrul- Jessami road on NH-202 on Engineering, Procurement and Construction mode in the state of Manipur.. 1. Introduction 1.1 The National Highways & Infrastructure Development Corporation Ltd. (NHIDCL) has been entrusted with the up-gradation of selected road stretches/corridors to four lane/two lane with paved shoulder NH configuration. NHIDCL (hereinafter called as the Client) now invites proposals from Technical Consultants for carrying out Feasibility Study, Preparation of Detailed Project Report and providing pre-construction services in respect of up-gradation to four/two lane with paved shoulder NH configuration of corridors detailed in Annexure – I for proper structuring and implementation of projects on EPC mode. 1.2 A brief description of the assignment with its objectives is given in the Appendix-I, “Terms of Reference”. 1.3 The NHIDCL invites proposals through e-tender (on-line bid submission) on CPPP Portal after creating Team ID at http://infracon.nic.in *In order to make the evaluation process more objective, user friendly and transparent, NHIDCL has developed INFRACON portal (www.infracon.nic.in) which is a comprehensive National Portal for Infrastructure Consultancy firms & Key Personnel. The Portal has facility to host Consulting Firms’& Personnel Credentials online with linkage to Aadhar & Digilocker for data storage, validation & purity. The Information available on the portal would also be made available in Public Domain. Based on the above stated objective, it has been decided that while calling RFPs for preparation of DPR, NHIDCL would receive technical proposals through INFRACON by making it mandatory for firms & personnel to register on the portal. This would lead to reduction in paper work during bid submission & evaluation and shall bring transparency & accountability to the submission process. The applicants (hereinafter called as the Consultants) are hereby invited to submit proposals in the manner prescribed in the RFP. 1.4 The Consultants can submit the proposal either in sole capacity or in JV or with associates. The number of JV partners / associates should not exceed three firms apart from the lead firm. For avoidance of doubt it is clarified that Consultant while submitting the proposal in JV capacity or with Associates has liberty to choose JV Partners or Associates however, in any case the number of JV Partners / Associates should not exceed three nos. excluding the lead firm (For example Consultant can have composition of firm such as a lead partner + (X) JV Partner + (Y) Associates. However in any case sum of X & Y should not exceed three. 1.5 To obtain first hand information on the assignment and on the local conditions, the Consultants are encouraged to pay a visit to the client, local State PWDs and the project site before submitting the proposal and attend a pre-proposal (bid) conference. They must fully inform themselves of local and site conditions and take them into account while preparing the proposal. 1.6 Financial Proposals will be opened only for the firms found to be eligible and scoring qualifying marks in accordance with Para 5 hereof. 1.7 Please note that (i) costs of preparing the proposal and of negotiating the contract, including visits to the Client, etc., are not reimbursable as a direct cost of the assignment; and (ii) Client is not bound to accept any of the proposals submitted and reserve the right to reject any or all proposals without assigning any reasons. 1.8 The proposals must be properly signed as detailed below: 1.8.1 i. by the proprietor in case of a proprietary firm ii. by the partner holding the Power of Attorney in case of a firm in partnership (A certified copy of the Power of Attorney on a stamp paper of Rs. 100 and duly notarized shall accompany the Proposal). iii. by a duly authorized person holding the Power of Attorney in case of a Limited Company or a Corporation (A certified copy of the Power of Attorney on a stamp paper of Rs. 100 and duly notarized shall accompany the proposal). iv. by the authorized representative of lead member in case of Joint Venture. v. The Power of Attorney shall be proposal specific. General Power of Attorney shall not be accepted and such proposals shall be termed non-responsive. 1.8.2 In case a Joint Venture/Association of firms, the proposal shall be accompanied by a certified copy of legally binding Memorandum of Understanding (MOU) on a stamp paper of Rs.100, signed by all firms to the joint venture confirming the following therein: i. Date and place of signing; ii. Purpose of Joint Venture/Association (must include the details of contract works for which the joint venture has been invited to bid) iii. A clear and definite description of the proposed administrative arrangements for the management and execution of the assignment. Name of Lead Firm and other partner of JV should be clearly defined in the MOU. iv. Delineation of duties/ responsibilities and scope of work to be undertaken by each firm along with resources committed by each partner of the JV/Association for the proposed services; v. An undertaking that the JV firms are jointly and severally liable to the Employer for the performance of the services;, vi. The authorized representative of the joint venture/Association The Association firm shall give a Letter of Association, MOU as in i) to vi above except v, letter of Authorization, copies of GPA/SPA for the person signing the documents and a certificate of incorporation. 1.8.3 In case of Joint Venture, one of the firms which preferably have relatively higher experience will act as the lead firm representing the Joint Venture.
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