NUDEIL Final Program Report 2013
Issuance Date September 12, 2013
Contract Number AID-617-C-10-00001
Contractor Name Winrock International 2101 Riverfront Drive Little Rock, Arkansas 72202-1748 Tel 1-501-280-3058 Fax 1-501-280-3090 Winrock International Website (www.winrock.org)
Document Title NUDEIL Final Program Report
Project Activity NUDEIL, Northern Uganda Development of Enhanced Local Governance, Infrastructure and Livelihoods (NUDEIL) Program (www.nudeil.org) NUDEIL Final Program Report 2013
Table of Contents
1 Executive Summary ...... 4 2 Implementation Progress ...... 10 2.1 Projects...... 11 2.2 Program Service Delivery ...... 28 3 Program Impact ...... 36 3.1 Final PMP ...... 37 3.2 Analysis of Program Impact ...... 45 4 Winrock Operations ...... 49 4.1 Finance ...... 49 4.2 Personnel ...... 49 4.3 Assets ...... 50 4.4 Contract Actions ...... 50 5 Appendices ...... 52
Table of Figures Table 1 Contract Completion Summary ...... 12 Table 2 Amuru District Overall Project Status ...... 12 Table 3 Amuru District Ongoing Project Status...... 13 Table 4 Gulu District Overall Project Status ...... 13 Table 5 Gulu District Ongoing Project Status ...... 13 Table 6 Kitgum District Overall Project Status ...... 14 Table 7 Kitgum District Ongoing Project Status ...... 14 Table 8 Oyam District Overall Project Status ...... 14 Table 9 Kitgum District Ongoing Project Status ...... 15 Table 10 Lamwo District Project Status ...... 15 Table 11 Lamwo District Ongoing Project Status...... 15 Table 12 Nwoya District Overall Project Status ...... 16 Table 13 Nwoya District Ongoing Project Status ...... 16 Table 14 User Committee Status for RUC, WUC, and SMC ...... 27 Table 15 District NUDEIL Funds ...... 28 Table 16 Amuru District NUDEIL Funds ...... 29 Table 17 Gulu District NUDEIL Funds ...... 29 Table 18 Kitgum NUDEIL Funds ...... 29 Table 19 Oyam NUDEIL Funds ...... 30 Table 20 Lamwo District NUDEIL funds ...... 30 Table 21 Nwoya District NUDEIL Funds ...... 30 Table 22 Seconded Staff Summary ...... 31 Table 23 Service Delivery Capacity for the NUDEIL Program ...... 34 Table 24 USAID Standard Indicator Achievements ...... 36 Table 25 Winrock Contract Financial Status ...... 49 Table 26 Winrock Budget Status ...... 49
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Table 27 Winrock Staff Employed...... 50
Acronyms Acronym Meaning A&E Architecture and Engineering CAO Chief Administrative Officer ACOR Acting Contracting Officer Representative CDO Community Development Officer CM Community Mobilizer COP Chief of Party COR Contracting Officer’s Representative COWI COWI Engineering Services Ltd DC District Coordinator DCOP Deputy Chief of Party DE District Engineer DEO District Environmental Officer DFO District Forestry Officer DLG District Local Government DQA Data Quality Assessment EA Environmental Assessment EIA Environmental Impact Assessment EMMR Environmental Monitoring and Mitigation Report ESMP Environmental and Social Management Plans GIS Geographic Information System GOU Government of Uganda GPS Global Positioning System IP Implementing Partners JRMF Joint Results Management Framework LOP Life Of Project MEO Mission Environmental Officer M&E Monitoring & Evaluation NDMP NUDEIL Maintenance Plans NEMA National Environment Management Authority NGO Non-governmental Organization NOP NUDEIL Operational Plan NUDEIL Northern Uganda Development of Enhanced Local Governance, Infrastructure, and Livelihoods PDU Procurement and Disposal Unit PMP Project Monitoring Plan PPDA Public Procurement Disposal of Public Assets PRDP Peace and Recovery Development Plan PRS Performance Reporting System RUC Road User Committee SMC School Management Committee SOW Statement of Work SPA Sector Program Assistance T(1)(2)(3) Tranche 1, 2, 3
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Acronym Meaning UBOS Uganda Bureau of Statistics UGX Uganda Shilling UMEMS Uganda Management and Evaluation Monitoring Services USG United States Government USAID United States Agency for International Development USD United States Dollar WUC Water User Committee Y1/Year One First Year of the Program (October 2009 – September 2010) Y2/Year Two Second Year of the Program (October 2010 – September 2011) Y3/Year Three Third Year of the Program (October 2011– September 2012) Y4/Year Four Fourth Year of the Program (October 2012 – September 2013)
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1 Executive Summary
The USAID-financed NUDEIL program is an innovative endeavor designed to revitalize northern Uganda and catalyze a return to peace and stability through a ‘Government to Government’ assistance partnership with the Government of Uganda (GOU) and the United States Government. The program, which is implemented by USAID and the District Local Governments (DLGs) in northern Uganda, is intended to build the northern Ugandan Districts’ capacity to implement vital infrastructure projects and lay the foundations for sustainable infrastructure development in target areas.
NUDEIL focused on two major program objectives, which were to be addressed in partnership with the GOU: 1) to inject capital into the recovering rural communities of Northern Uganda through construction and rehabilitation of community infrastructure using labor intensive methods to the maximum extent possible and 2) improve the District government’s capability to deliver services as a means to increase citizen confidence in their government. These support the overall objective to improve quality of Figure 1 NUDEIL Program Area life for conflict-affected populations returning, or recently returned, to their communities.
Winrock International, the ‘technical assistance’ contractor, and its subcontractor, COWI Engineering Uganda provided ‘technical assistance’ through engineering quality assurance, quality control, operational capacity support, and program coordination in collaboration with USAID and six Northern Uganda DLGs during the implementation of the NUDEIL program from October 15, 2009 to September 15, 2013. The NUDEIL program clearly demonstrated that delivering rural infrastructure through DLGs while maintaining transparency, accountability, and value through Government to Government (G2G) mechanisms (through the use of a technical assistance contractor) is possible, but also extremely challenging. The NUDEIL program also advanced USAID and the GOU’s missions and strengthened DLGs, delivered infrastructure utilizing the procurement and engineering standards of Uganda, provided vitality to rural communities in desperate need, and delivered meaningful results with durable infrastructure improvements.
The infrastructure funds were held by the DLG and private firms selected competitively through the GOU’s Public Procurement Disposal of Public Assets (PPDA) Authority. The program was consistent with the GOU’s articulated Peace and Recovery Development Plan (PRDP)1 and supports Strategic Objectives Two and Three.
1 See the Peace and Recovery Developmetn Plan Website (www.prdp.org) for more information on the PRDP.
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The NUDEIL project supported USAID and six Northern Uganda DLGs of Amuru, Gulu, Oyam, Kitgum, Lamwo, and Nwoya to design, advertise, award, and oversee 13 4 infrastructure contracts, delivering over 368 km of secondary and market access roads, 38 primary schools with improved facilities for teachers and students, 403 water points in rural areas including new and rehabilitated boreholes, and three DLG engineering offices. The construction projects delivered through NUDEIL facilitated an increased focus on the quality delivery of small infrastructure by the DLGs.
As of July 31, 2013, USAID and the DLGs have executed and completed 91 of 134 contracts advertised with support from Winrock International and COWI Engineering Ugandaamounting, to 68 percent completion of awarded contracts (see Appendix A for further informationNUDEIL on- funded construction projects).
The total disbursement amount for the four original Program Districts was $20,982,573 as of the close of Year 4, with another $1,500,000 obligated and disbursed to Nwoya and Lamwo. This total obligation of $22,482,574 is 75 percent of the overall budgeted amount of $30,000,000 of implementation funds planned for the NUDEIL Program. As of July 31, 2013, the balance remaining in obligations toGulu, Oyam, and Amuru Districts is $6,382,746. Kitgum, Lamwo, and Nwoya funds were fully disbursed by July 31, 2013. Of the obligated amount, $16,099,828 (UGX 40,565,798,521) was requested and disbursed into DLG accounts. This means 54percent of planned implementation funding was disbursed over the course of four years; of that amount, 91 percent was spent (UGX 37,006,321,730) for implementation activities by July 31, 2013.
There is no doubt that NUDEIL delivered significant and tangible benefits for large numbers of northern Uganda’s most disadvantaged communities, although not all targets were met due to the nature of implementation. Most notable among the success statistics are:
• Community and District Roads: 300 kilometers of rural secondary and market access roads rehabilitated across all target districts, using local labor and labor-intensive construction techniques. • Water Points/Systems: 340 boreholes, water systems, and/or shallow wells rehabilitated or constructed across the target districts. • Schools: Rehabilitation of 19 primary schools completed across target districts, including the construction or rehabilitation of classrooms, teacher housing units, and latrines.
More notable is that by the end of Year Four 268,0002 people have benefited from increased access to roads that enable commerce and communications for previously isolated and economically deprived and excluded communities, clean drinking water, and schools.
Also, over 41,7003 labor-based construction and ancillary jobs were created, increasing livelihoods and income for impoverished communities. Twenty percent of the jobs were for women.
Since inception of the program, 200 interns passed through the NUDEIL internship program. Thirty-six interns went on to be formally employed by Winrock International on the NUDEIL program as Engineering Officers, Community Mobilizers, Environmental Assistants, Surveying Assistants and one
2 Value taken from the NUDEIL PMP, July 2013 3 Value taken from the NUDEIL PMP, July 2013
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Office Assistant. The interns benefitted from real-life exposure to NUDEIL projects and will be better equipped to work on future programs.4
Initial engineering assessments were carried out by Winrock in November 2009, and Winrock scaled up for implementation in early January 2010. M echanisms to deliver money to the districtsere w not complete until July 2010, and funds for T1did not arrive until August 27, 2010. Between Winrock mobilization and the arrival of T1 funds, Winrock worked with USAID to develop the NUDEIL Operational Plans known as the “NOPs”. A USAID consultant led the drafting process and the NOP provided an excellent operational platform for the interaction between USAID and theDLG s. For the first ten months of Winrock’s contract, the focus was to support USAID, build relationships with key stakeholders, orient the Districts towards the program, and prepare office spaces in the Districts.
USAID rejected Winrock’s original proposed Chief of Party COP( ) candidate. The original proposed DCOP candidate had taken another position so suitable replacements had to be foundinrock. W proposed a new candidate and he was vetted and approved as COP. Winrock then proposed a new Deputy Chief of Party (DCOP) candidate and he was accepted but his abilities to manage the complex NUDEIL system and processes were not up to standard. Winrock release dthis individual and then located another candidate, an experienced development worker familiar with program implementation in harsh environments, to fill the DCOP position. An engineering consultant working for the project was then approved by USAID and added to help manage the workload as a second DCOP.
The original contract called for Winrock to work in only two districts: Gulu and Amuru. Following initial challenges faced in Amuru District, most notably absenteeism and lack of responsiveness, USAID directed Winrock to engage Oyam instead of Amuru. During development of theNOP s for Oyam and Gulu, USAID asked Winrock to add Kitgum and Amuru and by May 2010 , NUDEIL had grown to four Districts.
The program design called for a pilot project, initially budgeted at $1,000,000. USAID requested Winrock remove that pilot project and allocate the corresponding funds to hire and place seconded staff within the DLGs, in order to provide expertise within the DLG. Winrock adjusted the budget and determined that each DLG could receive a maximum of seven seconded staff; four engineering officers and three additional staff. These staff would be placed based on needs as identifiedby the DLGs. Based on formal requests and corresponding discussions Winrock advertised the chosen positions and, in conjunction with the relevant District personnel (typically the department heads), shortlisted and interviewed candidates. After agreement from the Districts, Winrock hired and placed thesuccessful candidates into the Districts.
Seconded staff provided mixed results. As an ideal, the concept of providing skilled staff directly to the Districts is a good one, and the immediate staffing boost should have resulted in a tangible increase in personnel capacity within related departments. In reality,staff did not always perform well, and supervising staff was complicated due to internal DLG politics and the reporting structure. The staff reported to Winrock administratively, but often did not feel accountable to Winrock because they were reporting technically to their DLG supervisors. At the same time, lines of reportingere weither not clearly elucidated or understood and some DLG staff felt they did not have the authority to provide
4 Though not a part of the original objectives of the Program the internship component was included in the contract and developed further in collaboration with USAID.
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technical direction to seconded staff. This dual reporting structure had never been used before in the districts and was challenging to adopt. This challenge was addressed at the July 2012 JRMC meeting in Gulu with DLG leadership from all districts, and then clarification was formally incorporated intoa contract modification. However, despite challenges, the District Procurement and Engineering departments, in particular, w ould not have been able to fulfill functions and deal with increased workloads related to NUDEIL without the seconded staff. Provision of seconded staff did lead to more durable lines of communication and enhanced the Districts’ abilities to implementompl aicated c program. In addition, the Districts were extremely varied in their internal capacity to absorb and properly utilize the seconded staff. One noted weakness in the use of seconded staff at the Districts for NUDEIL related activities was the lack of formal skills transfer systems to seconded staff. Civil servants may also have benefitted from more formal training and skills needassessment systems. This may have improved the capacity of government staff andthe sustainability of the program overall but was missing from the work plan of this phase of the NUDEIL program.
The T1 disbursement of $1 million was transferred into the District accounts in August 2010. Gulu and Oyam each received $350,000, and Kitgum and Amuru each received $150,000. As conveyed by USAID, this was to test or ‘prime’ the financial and procurement systems of the Districts and determine how prepared they were in terms of service delivery capacity. The districts all engaged in borehole drilling or school building activities. No Districts would implement roads until T2.
NUDEIL was always intended to be a ‘performance based’ project which sought to encourage efficiency and effective implementation with the potential for greater funding for good delivery and no funding for poor performance. As a result, T1 gauged how prepared the Districts were for NUDEIL projects in order to lay the foundation for T2. Following USAID’s assessment of T1 performance in eachD istrict, T2 funds were allocated. Kitgum District received no T2 money while Gulu received $900,000, Oyam received $1,600,000 and Amuru received $750,000. This proved to be a highly effective decision for USAID. Holding back funds from Kitgum in T2 resulted in Kitgum District taking corrective actions and being the best performer in terms of construction progress for T3. The possibility of withholding of funds was clearly proven as an effective program management tool. In some instances, partial disbursements of tranches were temporarily withheld until compliance was achieved; however, this was the only instance where an entire tranche allocation was not given to a poorly performing district on the NUDEIL program.
During the course of implementingT 1 and T2, the Ministry of Local Government formed two new Districts in Northern Uganda; Lamwo and Nwoya. After consultation and approval fromUSAID , Winrock added additional expatriates to the staff in order to provide non-Ugandan support to the Districts and to better implement the program transparently and in accordance with the procedures of the GOU. Programs and Operations were split intotwo DCOP positions to help the COP handle increasing work volume. The Operations D eputy managed program procurement compliance and operations including District coordination; the Programs Deputy managed Monitoring and Evaluation (M&E) efforts, environmental compliance tracking, community mobilization, GIS, and provided quality oversight for COWI. This split structure served to ensure that a high level of focus was placed on effective management, District NOPs compliance, and procurement transparency . It also insured that information received frequently from the field and of a high quality for reporting purposes.
The District Coordinators (DCs) placed by Winrock in Year Two established excellent working relationships with the District focal point (a NUDEIL coordinator designated by each district). The
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placement of DCs decreased the turnover time on important issues affecting the implementation of the program such as internal District program coordination, administration and ogisticsl , correspondence, team building, informing stakeholders, and holding departments accountable to supporting NUDEIL.
More efficient communication with each District has improved the ability of theD istricts to mplementi NUDEIL. It also led to a less adversarial nature to the relationships between Winrock and the Districts, and the incidents of misunderstanding and blame, which werepr evalent in the first year and a half, decreased to almost zero in the third year.
Winrock’s increased focus on operations from contract modifications three to five grew along with the increasing work load from T1 through T3. The NUDEIL program continued to grow in size and scope from Year One1 to Year Three, especially in terms of obligated funds, project implementation, and momentum, and also added two new Districts (Lamwo and Nwoya). YearThree saw the implementation of T3 projects in Amuru, Kitgum, and Gulu Districts, and thelargest obligation of funds yet ($16,332,573). The addition of T3 brought the total disbursement amount for thefour original Program Districts to $20,982,573 as of the close of Y ear Four, with another $1,500,000 obligated to Nwoya and Lamwo. This total obligation of $22,482,574 is 75 percent of the overall budgeted amount of $30,000,000 of implementation funds planned for the NUDEIL Program. Of the obligated amount, $16,099,828 was requested and received into District accounts. This means only percent 54 of planned implementation funding was utilized over the course of four years as districts were not able to fully absorb the amount of funding they received.
Year Three was also notable due to an improvement in the relationship between the Districts and Winrock, which resulted in a more coordinated overall effort towards the common goal of providing infrastructure development to rural areas and villages. This improvement was a result of USAID’s more consistent engagement with the Districts and the enforcement of the NOP. Though every District continues to move at their own pace, and poses different strengths, weaknesses, and “personalities”, Winrock placed special attention on building stable and present relationships with theD istricts and has seen steady improvements in the performance of the Districts as a result; however this change was slow and was a result of trust built over time.
To gauge these change sand ‘check in’ on the program at the DLG level, a second Rapid Needs Assessment was conducted in all six program districts beginning January 15, 2013 whichly quick evaluated human resources and equipment currently in place in the respective DLGs, and made recommendations where capacity could be improved. Conclusions of the assessment showed that each district had the capacity to utilize the equipment they had been given and that pulling out seconded staff would result in a massive slowdown of NUDEIL progress and paperwork at the district level.
Some recommendations given based on assessment findings were as follows: staff should be retained using software money and preference given to procurement staff and engineering which are the only departments where it was clear that NUDEIL has increased DLG capacity to deliver rural infrastructure; the DLGs should be allowed and or required, within reason, to use software funds for basic communication functions like internet and cell phones; USAID purchased IT equipment and copiers should be left with the Districts to facilitate the NUDEIL project; vehicles and motorcycles should not be left for the Districts as recurring costs and non-official use will plague the district’s ability to maintain the vehicles long term; and USAID should not entertain training that removes District officials from their official duties due to the already chronic absenteeism in all 6 Districts.
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Many of the improvements demonstrated were not easily measured; rather, they were proven in attitude shifts and a noticeable diversion from “business as usual” in the Districts. As trust and rapport developed, the Districts grew to trust Winrock and COWI as integral support partners in implementation of NUDEIL, and came expect a standard of best practices and quality implementation that has rarely been employed before – this was seen especially in the Procurement and Engineering departments. The history of the program showed that without positive relationships between Winrock/COWI and key personnel in the Districts, progress tended to move slowly. This also held true for USAID and their relationships with the Districts.
The primary concern for USAID in Year Four was the relatively slow ‘burn rate’ or utilization of the district NUDEIL funds. In NUDEIL, the Districts were the implementers of the program and were reliant on their own financial systems to utilize funds, which can beslow and bureaucratic. USAID, through Winrock, provided technical assistance but did not form committees, give contractor instructions, sign checks or process District internal paperwork. The District still utilizes primarily a paper based system without electronic communication. In most cases they also still rely on pen and paper ledgers. Under these conditions, the burn rate is going to be slow. Therewas also a concern voiced by Winrock to USAID, and borne out by audits, of the improper use of software funds by the Districts. These concerns were raised in reports and during meetings with USAID. Winrock could only observe and report because Winrock did not track software spending at the District level. Primarily, misuse of ‘software’ funds was borne out of the centralized control maintained in theD istricts, whereas departmental staff did not have explicit access to funds to implement activities. Winrock addressed this by educating departmental staff about their rights to access program money for their ments depart for NUDEIL responsibilities and by facilitating departmental and program-level District meetings. However, these measures stopped short of forma l training and systemic changes that might have ensured district departmental and seconded staff adherence to Government of Uganda accounting standards due to sensitivities in the relationships with the districts.
The NUDEIL program gained momentum as theD istrict governments and Winrock worked to address difficulties and challenges previously affecting the programs momentum in Year Two. This was primarily a result of the Districts becoming sensitized and operationalized within the NUDEIL modality, efforts made through JRMC meetings, as well as constructive- and results-based relationships forming around the goals of NUDEIL. It took several years to build the trust and mutual respect required to effectively implement infrastructure with such heavy oversight; eventually this effort paid off for the Districts in a more effective understanding of NUDEIL program implementation modalities.
The considerable amounts of money delivered through District mechanisms in the form of small-scale infrastructure required a tremendous amount of field supervision by Winrock and COWI. In response to this, and an internship component included in the contract, Winrock designed an Internship program for University students in Uganda to provide field coverage on-site as “clerks-of-works” (a designation given to them by the District; they had observation and reporting authority only). The internship program creatively addressed the human resource capacity needed to monitor the extensive number of project sites under the NUDEIL program. The interns were provided on-the-job training for their future careers, and many were eventually placed into full-time positions with local contractors or the District.
Contract modification five reduced Winrock’s operations budget and staff by 60 percent, including the reduction of two full-time expatriates and one consultant expatriate (this is in line with other programs
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funded by USAID Uganda which have one or fewer expatriate employees). USAID also directed Winrock to close the intern program and transfer it to COWI. After contract modificationfive, Winrock/COWIs ability to effectively manage the construction and provide field supervision toprojects was compromised due to a reduction in overall budget and subsequent reduction in the level of field supervision. COWI engineers were spread to more sites, and no longer had interns necessary to serve as site ‘clerks of works’ and report back to the District and COWI site supervisors. Visits to the sites had to be less frequent and concentrated on the major features of the constructions.
During the four year program (October 2009 to September 2013), Winrock International worked with 10 Contracting Officer Representatives COR ( )s or Acting CORs (ACOR)s to manage NUDEIL. This proved to be a challenge for Winrock in maintaining programmatic and institutional knowledge for the duration of the program.
In the midst of program support implementation, Winrock International terminated the initial Architecture & Engineering (A&E) Firm (Kagga and Partners) in July 2011 due to performance issues and hired an international firm with a Uganda presence, COWI Engineer ing. Beginning in August 2011, COWI provided a much higher level of professional andengineering support and worked closely with the Districts to supervise ongoing works and perform detailed road surveys and designs for projects, as well as verify payments for completed infrastructure. COWI’s QA/QC was a valuable part of the program which improved value for money by increasingthe quality of projects provided (NUDEIL projects came to be known in the community and region for their high quality). Each District had a different approach to COWIs role. At best, COWI was seen as a partner; at the worst, COWI was seen as an obstruction to performing sub-standard work, lamenting the NUDEIL program.
At the very end of Year Three, Winrock International signed modification five for a fourth year with a significantly reduced budget. Year Four saw the signing of modifications ix, which provided a closing date of September 15, 2013 for Winrock International’s contract on the NUDEIL program.
2 Implementation Progress
NUDEIL financed the rehabilitation and reconstruction of basic economic and social infrastructure (roads, water points, and schools) through the GOU in target district areas using labor-intensive, job- creating methodology to the maximum extent possible. Engagement with the local communities benefitting from the program and bridging the gap between government and citizens in the development of their communities was an essential support activity for the program. Overall, infrastructure construction provided immediate jobs and incomes to rural communities, while also expanding the capacity of local governments to deliver services, thereby increasing citizen confidence and contributing to solidification of the peace process in northern Uganda.
Project financing was achieved through sector program assistance (SPA) mechanism, which allowed for the transfer of USAID funds to the GOU through a separate deposit of local currency resources into a District Government-owned project account. This account was subject to the full array of USAID joint- programming requirements for local currency deposited. Use of this mechanism was limited to construction and activities.
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2.1 Projects
To determine project ‘completion’ status, water and schools projects at 90 percent physical completion according to technical engineering documentation, are considered ‘complete’. Remaining work is for minor finishes, site work, or maintenance associated with the defects and liability period5. Roads, on the other hand, were considered complete if 80 percent finished. The Performance Monitoring Plan (PMP) defines ‘completed’ roads as being ‘drivable’. Remaining work is for drainage, site work, or maintenance associated with the defects and liability period. The infrastructure targets and actuals as of July 31, 2013 for the NUDEIL program are as follows:
Community and District Roads – Target: 500 kilometers of rural roads to be rehabilitated across all target districts, using local labor and labor intensive construction techniques. Completed: 45 contracts for 300 kilometers of road were completed Ongoing: 10 contracts totaling 68 kilometers of road are at various stages of completion
Water Points/Systems – Target: 500 boreholes, water systems, and/or shallow wells to be rehabilitated or constructed across the target districts. Completed: 23 contracts for 340 boreholes (rehabilitation and new construction) were completed Ongoing: Five contracts totaling 63 boreholes are at various stages of completion
Schools – Target: Rehabilitation of 25 primary schools across target districts to include the construction or rehabilitation of classrooms, teacher housing units, and latrines. Completed: 22 contracts for 19 school sites (teachers’ houses, classrooms, latrines) were completed Ongoing: 25 contracts for 19 school sites are at various stages of completion
Engineering Blocks – Target: None. Completed: One contract totaling one Engineering Block were completed Ongoing: Three contracts totaling two Engineering Blocks at various stages of completion
Clinics – Target: Rehabilitation of 80 rural clinic facilities (health center – level two or three) to include as necessary staff housing, improvement or expansion of existing facilities, latrines, or other improvements as identified, if SPA funding becomes available. Completed: This sector was not funded.
5 Defects and liability period is a period of six months required after the construction has been completed for the District to monitor the project for quality and require the contractor to finish outstanding works or maintenance where necessary. The defects and liability period is built into the contract and must be completed for final payment.
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2.1.1 Infrastructure Implementation
The following section provides a brief overview of the infrastructure projects which have been implemented in each district under the aforementioned support structure for the Life of Project. Actuals include only projects which have been completed. Completion of the infrastructure targets was hindered by the DLG’s inability to absorb funds. However, considering that the planned program implementation funds were only 54 percent disbursed by the end of Year Four, construction targets were proportionally exceeded at 65 percent completion.
91 local construction contractors were engaged by the DLGs to provide construction services according to the PPDA Authority and local and national construction standards. This number of contractors proved to be a hindrance to implementation of projects and delayed program progress, especially when inexperienced or poorly capitalized contractors had difficulties or were unfamiliar with the NUDEIL modality and high level of oversight.
See Appendix A for comprehensive engineering and payment information from each district. The following table provides an overall snapshot of contract completion as of July 31, 2013.
Table 1 Contract Completion Summary Overall Infrastructure Contracts Projects Projects Projects Project Contracts Contracts Contracts Awarded Completed On-going Completion Sector Awarded Completed On-going (km/unit) (km/unit) (km/unit) % Roads 55 45 10 368 300 68 82% Schools 47 22 25 38 19 19 50% Water 28 23 5 403 340 63 84% Eng Blocks 4 1 3 3 1 2 33% Total 134 91 43 68%
Amuru Amuru District had limited success on the NUDEIL project. Initially, USAID was hesitant to engage them, and found challenges in working with Amuru due to a lack of presence and professionalism by the District staff, which were characterized by late arrivals, incomplete work weeks, and missed meetings.
With technical assistance from Winrock International and COWI, Amuru District awarded 25 infrastructure contracts. The following table shows contract sector distribution, contract status, number of projects awarded, and project status:
Table 2 Amuru District Overall Project Status Projects Projects Projects Project Sector Contracts Contracts Contracts Awarded Completed On-going Completion Awarded Completed On-going (km/unit) (km/unit) (km/unit) % Roads 10 5 5 61.3 28.6 32.7 47% Schools 11 5 6 7 1 6 14%
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Projects Projects Projects Project Sector Contracts Contracts Contracts Awarded Completed On-going Completion Awarded Completed On-going (km/unit) (km/unit) (km/unit) % Water 4 2 2 65 37 28 57% Total 25 12 13 48%
The following table shows physical completion of ongoing (not fully executed by July 31, 2013) projects:
Table 3 Amuru District Ongoing Project Status Sector Ongoing Ongoing Construction Contracts km/unit Completion % Roads 5 32.7 48% Schools 6 - 49% Water 2 28 43% Overall Construction Completion of Ongoing Projects 48%
Gulu With technical assistance from Winrock International and COWI, Gulu District awarded 49 infrastructure contracts. The following table shows contract sector distribution, contract status, number of projects awarded, and project status: Table 4 Gulu District Overall Project Status Projects Projects Projects Project Contracts Contracts Contracts Awarded Completed On-going Completion Sector Awarded Completed On-going (km/unit) (km/unit) (km/unit) % Roads 10 7 3 65.6 44.8 20.8 68% Schools 23 11 12 23 11 12 48% Water 16 16 0 262 262 0 100%
Total 49 34 15 69%
The following table shows physical completion of ongoing (not fully executed by July 31, 2013) projects:
Table 5 Gulu District Ongoing Project Status Sector Ongoing Ongoing Construction Contracts km/unit Completion % Roads 3 20.8 32% Schools 12 12 59% Overall Construction Completion of Ongoing Projects 53%
Kitgum After beginning slowly with a small borehole contract and two schools in T1, USAID did not award T2 funding to Kitgum District. This action by USAID clearly changed the District’s attitude toward the
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NUDEIL Final Program Report 2013 program, and having ample time to prepare and advertise first for T3, Kitgum District implemented T3 projects, including re-advertisements6, faster than any other District on the NUDEIL Program.
With technical assistance from Winrock International and COWI, Kitgum District awarded 19 infrastructure contracts. The following table shows contract sector distribution, contract status, number of projects awarded, and project status:
Table 6 Kitgum District Overall Project Status Projects Projects Projects Project Contracts Contracts Contracts Awarded Completed On-going Completion Sector Awarded Completed On-going (km/unit) (km/unit) (km/unit) % Roads 14 14 0 99.1 99.1 0 100% Schools 4 3 1 4 3 1 75% Water 1 1 0 6 6 0 100% Total 19 18 1 95% The following table shows physical completion of ongoing (not fully executed by July 31, 2013) projects:
Table 7 Kitgum District Ongoing Project Status Sector Ongoing Ongoing Construction Contracts km/unit Completion % Schools 1 - 85% Overall Construction Completion of Ongoing Projects 85%
Oyam Oyam District has consistently been a strong performer on the NUDEIL program. This was due to many factors including a high level of political engagement, effective coordination, and an efficient operating structure. As a result, Oyam has spent the largest amount of NUDEIL funding among the Districts.
With technical assistance from Winrock International and COWI, Oyam District awarded 32 infrastructure contracts. The following table shows contract sector distribution, contract status, number of projects awarded, and project status:
Table 8 Oyam District Overall Project Status Projects Projects Projects Project Contracts Contracts Contracts Awarded Completed On-going Completion Sector Awarded Completed On-going (km/unit) (km/unit) (km/unit) % Roads 21 19 2 141.6 127.4 14.2 90% Schools 7 3 4 4 1 3 25% Water 3 2 1 24 10 14 42% Eng 1 1 0 1 1 0 100% Block
6 Re-advertisements for contracts were required when no successful bidders were identified in the first round of procurement, or when the first contractor was not compliant and the award was terminated. Re-advertisements delayed the overall implementation and completion of tranches of projects.
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Projects Projects Projects Project Contracts Contracts Contracts Awarded Completed On-going Completion Sector Awarded Completed On-going (km/unit) (km/unit) (km/unit) % Total 32 25 7 78%
The following table shows physical completion of ongoing (not fully executed by July 31, 2013) projects:
Table 9 Kitgum District Ongoing Project Status Sector Ongoing Ongoing Construction Contracts km/unit Completion % Roads 2 14.2 34% Schools 4 3 80% Water 1 14 76% Overall Construction Completion of Ongoing Projects 66%
Lamwo Lamwo District, as a relatively small, underfunded, newer district, had understandable shortages in infrastructure and manpower to quickly implement NUDEIL programs. Lamwo joined the program in Year Three and only received a T3 disbursement, but struggled to make progress towards infrastructure implementation. One reason for this is Lamwo is located remotely and had difficulties attracting qualified contractors able to carry out quality work.
With technical assistance from Winrock International and COWI, Lamwo District awarded three infrastructure contracts. The following table shows contract sector distribution, contract status, number of projects awarded, and project status:
Table 10 Lamwo District Project Status Projects Projects Projects Project Contracts Contracts Contracts Awarded Completed On-going Completion Sector Awarded Completed On-going (km/unit) (km/unit) (km/unit) % Water 1 0 2 10 0 10 0% Eng Block 2 0 2 1 0 1 0% Overall Completion of Projects Total 3 0 4 0%
The following table shows physical completion of ongoing (not fully executed by July 31, 2013) projects:
Table 11 Lamwo District Ongoing Project Status Sector Ongoing Ongoing Construction Contracts km/unit Completion % Water 1 10 10% Eng Block 2 1 28% Overall Construction Completion of Ongoing Projects 22%
Nwoya
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Nwoya District has been a solid performer in the NUDEIL program, despite being considered for funding only in the T3 disbursement. The reason for good performance may be the organizational strength of the DLG already in place to manage oil funds. District officials in Nwoya seem to be much more motivated and well-poised (than observed in other d istricts) to attract and efficiently program donor funding as a result.
With technical assistance from Winrock International and COWI, Nwoya District awarded six infrastructure contracts. The following table shows contract sector distribution, contract status, number of projects awarded, and project status:
Table 12 Nwoya District Overall Project Status Projects Projects Projects Project Contracts Contracts Contracts Awarded Completed On-going Completion Sector Awarded Completed On-going (km/unit) (km/unit) (km/unit) % Schools 2 0 2 1 0 1 0% Water 3 2 1 36 25 11 69% Eng 1 0 1 1 0 1 0% Block Total 6 2 4 33%
The following table shows physical completion of ongoing (not fully executed by July 31, 2013) projects:
Table 13 Nwoya District Ongoing Project Status Sector Ongoing Ongoing Construction Contracts km/unit Completion % Schools 2 1 83% Water 1 11 82% Eng Block 1 1 65% Overall Construction Completion of Ongoing Projects 79%
2.1.2 Implementation Support Activities
Several Winrock teams supported the engineering and construction implementation activities listed above including Monitoring & Evaluation (M&E), Environment, GIS and Mapping, and Community Mobilization.
Throughout the NUDEIL program, Winrock also provided seconded staff to the Engineering, Finance, Procurement, Community Services, Planning, and Audit Departments among the districts based on official requests from the districts. Winrock was originally instructed by USAID to let the DLGs determine their own needs based on the original request, and advertise and hire staff with the full involvement of the six districts in the above mentioned departments.
Particularly for understaffed districts, the seconded Procurement officers led the NUDEIL project procurement process, including scheduling and recording relevant contracts committee meetings, preparing the newspaper advertisements. These seconded staff also acted as the secretary of the technical evaluation committee, managing post-qualification of best evaluated bidders, as applicable and mandatory 10 day display of best evaluated bidders. From approval of the advertisement to award
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of the contract and site handover7, the contribution of the NUDEILprovided- Procurement Officer ensured that the DLG Procurement and Disposal UnitPDU ( ) had the capacity to manage NUDEIL projects. In fact, the involvement of the Procurement Officer in PPDA processes impacted the time spent on evaluation period, and decreased bid evaluation to contract award by an average twelveof days over the life of the project.
Seconded Staff The following section provides a brief overview of the general activities conducted by NUDEIL seconded staff8 during Year Two through Year Four in the districts. See Table 23 under Section 2.2.2 for more information regarding specific placements of seconded staff in each District.
NUDEIL-provided Procurement Officers/Assistants in Amuru, Gulu, Kitgum, Oyam, Nwoya and Lamwo supported the DLGs to advertise and award infrastructure contracts following PPDA regulations.
NUDEIL-provided Community Development Officers (CDOs) in Amuru, Kitgum and Nwoya supported the Community Services Departments to mobilize communities for environmental screening on NUDEIL projects, detailed road surveys, topographical and hydrological surveys, site handovers, and training of User Committees for roads, schools, and water points. They also followed up on behalf of the DLG on community issues that directly affect the implementation of the NUDEIL program such as land disputes, issues between contractors and community laborers that require mitigation (such as non-payment). In Nwoya the CDO’s participated in the community citizenship association training. Together with the District CDO, they started the process of reviewing and integrating NUDEIL activities into the District Action Plan, participated in community mobilization and sensitization meetings for detailed road surveys in preparation for NUDEIL projects. Efforts were focused towards boreholes and physical structures when it became apparent that the end of program operations was constraining the option to build roads in the new districts.
NUDEIL-provided Senior Accounts Assistant in Gulu processed payments, checked accountabilities for NUDEIL project expenses, performed routine bookkeeping, prepared finance reports for NUDEIL and district accounts, and provided up to date payment information to the District Coordinators to update payment tracking information.
NUDEIL-provided Accounts Assistants in Nwoya and Lamwo prepared accounting documents for closure of fiscal year 2011/2012, participated in the development of the draft District budget and the draft annual revenue enhancement for the fiscal year 2012/2013, completed closure of books of accounts for the year 2012/2013, and performed other routine accounts department duties. The Accounts Assistants also participating in software budget planning workshops for NUDEIL.
NUDEIL-provided Senior Finance Assistant in Kitgum processed payment for NUDEIL projects, performed routine bookkeeping for NUDEIL and other district accounts, prepared monthly financial reports, collected NUDEIL bank statements, and processed financial requests from District Staff for
7 See section 2.1.2 Implementation Support Activities: Community Mobilization for more information on Site Handovers. 8 ‘Seconded staff’ were placed directly within the District Offices to increase the District’s internal capacity to implement NUDEIL Seconded staff reported to both the District and Winrock and were placed with the participation of the requesting District Office in the review and selection process. Due to the nature of their lines of reporting, some audit issues were identified with their performances.
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implementation of NUDEIL software activities. The Finance Assistant also provided information about pending payment certificates to the District Coordinator for incorporation into the Burn Rate Tracker for the overall project.
NUDEIL provided Statistician in Kitgum provided support to the Kitgum Planning Unit with routine duties within the department as well as an extension of Winrock International’s efforts to include the DLGs in the M&E of the NUDEIL project.
NUDEIL-provided Senior Audit Assistant in Gulu performed visual assessments and verification of projects as required by the Local Government Internal Audit Manual (2007) and verified infrastructure payment certificates which were approved by the DE. In addition, the Audit Assistant carried out program and financial internal audits for the fiscal year, and compiled internal audit reports as required by the District.
NUDEIL-provided Internal Auditor in Oyam performed visual assessments and verification of projects as required by the Local Government Internal Audit Manual (2007) and verified infrastructure payment certificates which were approved by the DE. In addition, the Audit Assistant carried out program and financial internal audits for the fiscal year, and compiled internal audit reports as required by the DLG.
Monitoring and Evaluation During the implementation of the project activities, Winrock observed the gap and challenges in the DLGs for M&E especially during the implementation of T1 and T2 projects. Winrock hired M&E assistants in every district and, as a result, tracking progress through routine data collection and reporting was greatly enhanced. The new strategies that were laid out at the start of the T3 projects to improve on M&E functioning of NUDEIL programs worked well. For example, community mobilizers took a central role in routinely monitoring DLG activities, conducting assessments and communicating M&E findings lead by the M&E Assistants at the districts. However, as the program progressed, the department started facing challenges in Year Four of its implementation. These gaps/challenges were primarily in data capture from the field offices since most of the staff that was directly supporting the department in routine data capture, left the program. As staff that directly supported the M&E unit left, a new strategy was devised to accommodate the existing situation. The department trained some of the Community Development Officers who were based in the field offices. The CDO’s took the central role in ensuring that all necessary project data were captured from the field and submitted for entry into the M&E data base. This new strategy boosted the M&E system and kept the data flow constant from the field offices.
The Joint Results Management Framework (JRMF) was stipulated by the NOPs as a higher-level monitoring tool for USAID and the DLG, and was more integrated and key to monitoring outcomes for the districts at a higher level than just looking at project progress. The JRMF was developed by USAID and formally adopted by the districts at the end of Year Three in September 2012.
Data collection In general, data collection accounted for 70 percent of the time that the M&E team allocated for its activities during the life of the project. A great deal of data quality concerns were observed during the life of projects’ data collection activities given the fact that field teams were trained on how to ensure data quality. During Year One and Two, the M&E department was experiencing challenges especially in data capture from the field offices; this was due to the large volume of data that was to be captured for
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effective reporting of the project progress. As a result, In October 2011, The M&E department hired M&E Assistants in all the districts to support data capture and guiding the field teams in the field offices in M&E activities. The field teams demonstrated a greater understanding of M&E tools and demonstrated better use of them to track results as a result. Data was consistently stored in the M&E database and hard copy forms filed safely in the M&E office . Overall, from the onset of T 3 projects, more data was collected compared to the previous tranches because the data collection systems were clear and well instituted.
Data Quality Assessment USAID/Uganda, through the Uganda M&E Management Services (UMEMS), conducted a Data Quality Assessment (DQA) for NUDEIL on March 27, 2012. A UMEMS team , led by the UMEMS M&E Specialist, visited NUDEIL offices in Gulu to conduct the assessment. The primary focus of the DQA was to assess the indicator: “Number of water points constructed or rehabilitated with USG funds”. The assessment team held a meeting with the NUDEIL M&E Specialist and made a field visit to a borehole site in Bobbi Sub County, Gulu District. The DQA focused on the process that NUDEIL M&E teams take to acquire data to report on this indicator. Furthermore, the team was interested in understanding how NUDEIL harmonized its M&E processes with traditional local governments systems. The results of the previous DQA were not provided to Winrock. Another DQA was conducted by USAID in August 2013.
PMP developments At the start of the program, the PMP had a total of 49 indicators which were being tracked and reported. On January 16, 2012, the NUDEIL PMP underwent a revision. During the revision, a portion of indicators were revised and new targets set. The need for the revision of the indicators came as a result of changes in the program strategy and challenges in meeting data needs for some specific indicators. Next, USAID allocated NUDEIL a new standard indicator in Year Three: “Number of beneficiaries receiving improved infrastructure services due to USG assistance”. This substituted the previous indicator: “Number of public-private partnerships formed as a result of USG assistance”. In September 2012, another update to the PMP was made to revise the Results Framework, reduce indicators to 22, and incorporate new targets and data actuals disaggregated by gender during a workshop held between USAID, the Winrock M&E Specialist, and the COP.
M&E support to the Districts Towards the end of Year Three the M&E department was mandated by USAID to develop a comprehensive M&E work plan for each district to ensure effective transitioning of the NUDEIL program to the DLGs. In this regards, the M&E department conducted training across all the districts. On December 12, 2012, Kitgum DLG received the first training and the M&E work plan was developed and submitted. Subsequent trainings were later conducted in Nwoya, Amuru, Gulu, Oyam, and Lamwo. Each district had four representatives and an M&E work plan was developed and submitted to the District Planners to input in their implementation targets.
Baseline Assessments or Surveys Baseline assessments were completed for T1 and T3 projects. In Year One, baseline assessment was conducted for all the T1 projects and the report for this survey was completed and shared in October 2010. For T3 projects, the baseline assessments conducted in mid-2012 were entirely for roads, schools, and water projects in Gulu, Kitgum, Amuru, Nwoya and Oyam. The assessment was analyzed and submitted in August 2013. The baseline assessments were one-off initial assessments conducted
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for a sample of new projects to be rehabilitated. wasIt intended to identify livelihood aspects of the communities that benefited from these NUDEIL projects. The assessment further identifie otherd prevailing social conditions before an infrastructure project was rehabilitated. Finally, this type of assessment discovered how communities were prepared to support rehabilitation or construction. Data such as beneficiary population and others that were collected during these assessments were used to update NUDEIL’s indicator performances.
Annual water assessment under M&E An annual water survey was conducted in September 2012. This was a routine type of assessment conducted once every year to assess short term impacts of the water intervention of the NUDEIL program. Only T1 boreholes were considered since they met the required condition of a borehole having been rehabilitated six months prior to the assessment. Forty randomly selected boreholes, from 70 T1 boreholes, were assessed. Preliminary results indicate dthat over 70 percent of the sampled boreholes were functional and being used by the communities. It was evident that of most the boreholes were well maintained through activities of water user committees. However, some water user committees were found not to be active in some sites. For these sites with inactive committees, individuals volunteered to maintain the water points. In the last year of implementation however, the assessment was not yet done since all the T3 water points constructed or rehabilitated did not meet the requirements for the assessment.
Water quality testing related to the NUDEIL boreholes was under the jurisdiction of the DLG. Though contractors were required to conduct water quality testing under their contract as well, it is widely known that often these test results are manipulated in the favor of the contractors, which is why a secondary test was stipulated under the NUDEIL ‘software’ funds. This allowed the D istrict to verify water quality results and follow up accordingly, whether by requesting a redrill,- or by capping the dirty wells once results showed low viability. Winrock recommended that the District submit these verification reports and resultant action items to USAID on a regular basis to ensure compliance.
Trainings One of the goals, throughout the life of the program, was to scale up M&E capacity building within field teams. To that effect, on January 13, 2012, community mobilizers were trained on data collection tools, data collection methods, and data quality. Special focus was put on use of participant attendance forms, data collection usingj ob creation tools, and the weekly reporting format that the M&E team developed for community mobilizers. The trainees were able to ask questions and receive immediate answers to M&E issues. As a result, community mobilizers were more engaged in supporting M&E activities and were comfortable using the M&E tools.
Reports Each year, emphasis was made to ensure that four quarterly reports, two semi-annual reports, and one annual report were submitted into the online performance reporting system, formerly managed by the USAID/Uganda M&E support contractor (The Mitchel Group Inc. – UMEMS). Between Year One and Year Three the PMP was revised and updated as needed through consultation with USAID. n IYear Four, USAID requested an updated PMP (with data actuals included) on a quarterly basis. In addition, the indicators were reduced from 41 to 22 indicators in Year Four; these indicators are reflected in the final NUDEIL PMP.
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For more information on Program Impact as measured by the M&E systems see Section 3, Program Impact.
Maintenance Plans To ensure sustainability of the infrastructure projects funded by USAID, NUDEIL Maintenance Plans (NDMPs) at the District level were created including maintenance schedules, management aspects, and financial budgeting requirements for all NUDEIL projects to ensure that all projects have a maintenance plan and that the plan is implemented accordingly. The maintenance plans were not completed until late in Year Three due to the slow rate of implementation for construction projects. Originally, maintenance plans were to begin at the end of Year One, however, funds did not reach the districts until that point, and then project assessments, survey, design, and procurement of projects pushed the first project completion date back to 2011. Technical aspects of the NDMP were developed with close reference to existing District and Ministry-level maintenance resources including the District Development Plans; Ministry of Works Road Works Manuals; Ministry of Water and Environmental Rural Water Supply Manuals; and others developed by DLG partners and local NGO’s. In addition, interviews were conducted and technical feedback gathered from relevant stakeholders, including local communities, user committees, District Local Government officials, Sub-County officials, USAID, and other officials regarding maintenance needs and priorities. Implementation and funding of these maintenance plans were under the jurisdiction of the DLG under their annual District Development Plan and budget because maintenance-specific funding was never allocated under the NUDEIL Program. The maintenance plans are located in Appendix L.
Environmental Impact Assessments Environmental Impact Assessment (EIA) activities were an important component in the successful implementation of the NUDEIL program. In general, the environmental activities conducted covered four basic EIA elements: screening, analysis and document development, approvals, and monitoring. These activities are standard for infrastructure projects and were conducted according to NEMA and GOU environmental regulations, with adherence also to USAID environmental standards where applicable.
Winrock Environmental Officers and Assistants performed EIA duties and reported to the District Environmental Officers (DEOs), District Forestry Officers (DFOs), or other acting DEO in their respective districts. The DEOs ultimately owned the EIA process and signed off on assessment and monitoring reports. Acting DEO’s held the authority to hold contractors responsible for environmental activities and provide environmental approvals for completed projects. The USAID Mission Environmental Officer (MEO) engaged NUDEIL for monitoring completion of borrow pits on completed roads and started communicating regularly with the Winrock Environmental Specialist mid-Year Three.
T1 projects in all the districts (apart from Lamwo and Nwoya which were not operational at the time) were complete and final approval certificates of environmental compliance for most of the projects were to be issued by the DEOs to the contractors. Meanwhile, all T2 projects were mostly complete with pending issues regarding tree planting and borrow pit restoration. EIA activities for T3 projects are at monitoring stages. After significant staff reductions in Year Four, NUDEIL environment activities focused on monitoring to ensure adequate environmental compliance and encouraged the DEOs to process environmental compliance certificates for the projects that are completed. For any proposed Tranche 4 activities, no environmental activities have been conducted.
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In addition, Oyam is still awaiting NEMA’s formal decision on a project brief submitted for the planned construction of swamp crossings (proposed bridges) at Upper Centre-Awio and Adit-Dogatuk swamps. Approvals by NEMA for the screening report submitted for the proposed structure at Ojwi-Wiagaba water crossing is awaited. NEMA has delayed approval of these briefs because they do not have the total investment cost of the project.
Based on the District’s long history working with Non-governmental Organizations (NGOs) and consultants who submitted documentation to NEMA on their behalf, the DEO’s struggled at first to understand Winrock’s supporting role in NUDEIL. It took some time for DLGS to embrace full ownership of environmental compliance for NUDEIL projects. In addition, due to the underfunding of District Environmental Departments, there were often delays in work progress, report submission, as well as routine turn-over and gaps in environmental staff in the DLGs. Contractors’ lack of response to the suggested mitigation measures also delayed some projects in T2 and some T3, particularly for schools. One project-level challenge was that retentions and restoration fees in the Bills of Quantities are very minute compared to other items and activities, and as a result some contractors felt they could ignore restoration activities altogether. Overall, very little attention was given to environmental activities in the overall program design, and therefore support was less robust than necessary – often DLGs have one environmental staff member and sometimes none to provide leadership and approvals for project- level EIA monitoring. Though Winrock environmental staff provided field monitoring and guidance, they could not directly engage contractors with consequences for non-compliance; this authority lay with the DLG as Project Managers.
The EIA support team continued to emphasize the DEO’s, or acting DEO’s, ownership for NUDEIL EIA compliance and encourage them to engage NEMA directly for approvals regarding NUDEIL projects as implementers of the program. To this effect, a meeting was held with NEMA during Year Three to refresh them on the characteristics of the NUDEIL program, and clarify expectations for reporting from the DLG. NEMA reinforced that most of the projects under the scope of the program are rather “low- impact”, but the roads in particular should be presented to them in screening reports submitted to them by the DLG on a routine basis, and for any high-impact projects (such as swamp crossings), project briefs could be prepared. Because of this, more communication between NEMA and the DLGs occurred and overall District-level engagement and environmental awareness improved for infrastructure project implementation.
In Year Three Winrock also submitted a memorandum to USAID asking for guidance on the potential Environmental Assessment (EA) for the road structures and new road alignments. After close consultation with USAID on the issue, Winrock received formal feedback on November 21, 2012 clearly stating there was no need for an EA for NUDEIL projects because of their low impact.
The annual EMMR from Year Four and an Environmental Compliance Status Report for all projects has been provided in Appendix C. EMMR’s were submitted to USAID annually in the program annual reports. An environmental audit is recommended at the close of project implementation activities.
GIS and Mapping GIS was used as part of NUDEIL M&E, engineering, environmental assessment, and communications efforts, to integrate mapping into NUDEIL programs and support department activities and planning in the districts.
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Mapping activities were conducted for T1, 2, and 3 projects in Amuru, Kitgum, Gulu, Oyam, and T3 in Nwoya and Lamwo Districts. All project sites were mapped and stored as geodatabase- from which maps have been authored and used for planning, reporting and supervision in the departments of M&E, engineering, environment, safety and communications, as well as embedded into the NUDEIL website (see Appendix N for an HTML copy of nudeil.org).
Winrock also performed supervision and coordination of spatial data collection activities, quality control, data preparation, processing, management, and analysis.
Refresher trainings in maps and GPS usage for spatial data collection provided to NUDEIL staff included interns from engineering, community mobilization and environment departments whowere involved in data collection.
GIS needs assessment was conducted by interviewing various technical officials at Kitgum, Amuru, Gulu and Oyam Districts to gather information on their GPS- and GIS-related proficiencies and current usage of GIS, paper maps, and GPS devices in the DLGs – as well as potential future needs/uses for said tools and equipment currently available to them. It was discovered that a majority of the DE s and Planners had limited experience with GPS devices and GIS, all Environmental Officers ha dpractically no experience with these tools, and almost all participants rarely use paper maps to plan or complete their duties. With these insights in mind, the GIS team designed a short training forselected District officers that covered basic map reading and usage, a course on GPS devices and spatial data capture, and an introduction on turning spatial data into useful information (i.e. maps) for their departments.
Winrock provided project and department-specific maps, also assorted nonprogram- maps for the District and Municipal Planning Units, Police Department, and other D istrict Partners including USAID. The interactive Google-based maps provided on the NUDEIL website were also used to communicate information about NUDEIL projects and their locations.
GIS training to USAID implementing partners (IPs) in Uganda was held in Gulu at the Winrock offices February 25 to March 7, 2013 .NUDEIL was used as a model for other USAID programs. Since GIS integration was part of its activities, this training was organized by the Mission GIS and database Specialist. The NUDEIL GIS Specialist participated and facilitated to enable USAID IPs to use GIS to collect, maintain and share geospatial- data with the Mission on the distribution of USAID-funded projects in the country to enhance better planning and program interventions.
Impact mapping was used later on and was shown to be very useful in illustrating the program impacts on the communities in form of maps to supplement text-based reports. This was piloted in Amuru and Oyam districts which showed that visualizing the program impacts using maps provided an understandable, precise, and measurable way of representing impact.
Updated quality base map data from the Uganda Bureau of Statistics has been lacking since the inception of the program (updated geographical data layers have been requested but not all have been provided by the Bureau). This resulted in outdated administrative boundaries and land cover data for environmental maps in some cases. In addition, there was a challenge in integrating GIS activities into the DLGs due to infrastructure gaps, such as lack of a reliable internet source (for online maps), lack of back-up power (in Amuru, the District rarely had power at all other than the back-up generator provided
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by NUDEIL for computer usage), and lack of GIS software and adequate technical knowledge needed for District staff to use GIS software.
Community Mobilization The Community Mobilization team supported the efforts of the DLG and other NUDEIL teams through engagement of communities through project site meetings for T1, T2, and T3 projects. The activities carried out included mobilization and sensitization for new project site activities, preliminary and detailed road and water surveys, environmental screening on roads and schools, topographical and hydrological swamp surveys, site handovers, and the formation and training of WCU, RUC, and SMCs. Generally, the Winrock Community Mobilizers provide both support (filling gaps in DLG capacity for implementation of activities), monitoring (ensuring that the DLG is not only engaging the communities properly but the quality of engagement is appropriate), and through this the overall impacts have increased awareness by the communities; leading to better engagement, communication across stakeholders at all levels, and program understanding.
In all the NUDEIL implementation DLGs, Winrock Community Mobilizers and Community Development Officers helped to bridge the human resources gap that existed within the District Community Service Departments. The main activities carried out by the Community Mobilizers in consultation with the District and Sub-Counties were community mobilization and sensitization of the communities on NUDEIL’s way of operation in order to encourage them to participate in the program. The process of mobilization and sensitization helped to change community attitudes, norms, practices and individual behaviors toward NUDEIL’s projects that often times require contributions from the communities in terms of land, time, local materials, and labor. Since NUDEIL activities were implemented through labor based mechanisms, a major role of the community mobilizers was to help facilitate the process of attitude change within the community towards labor based works, which in turn helped to empower communities and bring about awareness, understanding, and improved response towards the project. The community mobilization process came before any implementation on the NUDEIL program in order to help the community understand, appreciate and take ownership of the projects from the start, which increased sustainability of the investments.
Evidence of the impact of community mobilization and sensitization on this project during the project was clearly manifested in the increasing understanding of the community to support the process of implementation by offering land, labor and materials more willingly. This was also demonstrated in their reduced demands during grave shifting and moving other cultural shrines. The communities were able to come to a compromise with contractors with very minimal tension or conflict over the requirements needed for the cultural function.
The following activities were supported by Winrock community mobilizers throughout the life of the NUDEIL program;
Mobilization and sensitization of community Mobilization and sensitization was one of the major activities performed by the community mobilizers. This activity cut across all the departments within the NUDEIL implementation. The mobilization and sensitization helped the community gain a comprehensive understanding of how the NUDEIL program worked and how it was implemented so as to be prepared for the subsequent upcoming projects in their areas. The mobilization and sensitization was always completed ahead of assessments and GPS
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mapping, preliminary surveys, detailed surveys, consultation meeting for EIA, formation and training of committees, site meetings, and baseline surveys.
Community mobilization and sensitization meetings focus ed on locations where communities were introduced to the program for the first time. Community sensitization was carried out all in NUDEIL implementing districts.
Assessment of roads, schools, and water points The Community Mobilizers were able to support the process of assessment for roads, schools, and water points by completing Project Qualification Checklists (see Appendix M) at the onset of the projects to determine eligibility into the program. They administered this tool in the community to help in the process of project selection and approval by the DLG and USAID.
The community mobilizers were able to support the environment team during the Environmental Impact Assessment process by mobilizing the community and arranging for the consultative meetings in the community
Site Handovers Mobilizers provided support in mobilizing the community for all the project site handovers which occurred in the NUDEIL Implementing districts of Gulu, Oyam, Nwoya, Lamwo, Kitgum and Amuru Districts. Handovers were similar to project “kick-offs” and were the point in which the DLG gave the site over to the contractors. Support for this activity was crucial due to the fact that often when left to the DLG to plan and organize, these handovers were held with little notification ahead of time or mobilization of the community which le tod low handover attendance for crucial stakeholders like community leaders. Lack of participation in handovers left a gap in understanding and ownership by the community. Site handovers were documented in weekly field reports and major issues with participation were reported to USAID in weekly reports.
Monitoring/supervision of ongoing projects During monitoring and supervision of the ongoing projects, the community mobilizers were able to identify issues that were affecting progress of work at the site or those that needed immediate attention of the district and Winrock. Many times, during monitoring and supervision, schedules were made by the community mobilizers for a community site meeting to help address issues at hand. The Community Mobilizers, in turn, were able to build relationships and offer advice to all stakeholders on how to work with the community for better results. During monitoring and supervision, community mobilizers also supported the M&E department to collect data on employment trends using job tracking/employment tools.
However, during the process some issues such as graves, delayed payments, or compensation rates, resistance from the community in relation to landwere also encountered. It was the work of the Community Mobilizers to ensure these issues were resolved.
Community/Project site meetings The Community Mobilizers often took a lead in facilitating site meetings, from mobilization to conducting the site meetings. Project site meetings helped to bridge the gap between the communities, contractors, and the DLG. Many issues were resolved during such meetings. Issues such as delayed payments of community members by contractors, grave shifting or relocation, private land easement allocation, task
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rate issues, misinformation, use of unprofessional language and harassment by the contractor, lack of coordination with the Sub-county were addressed. Every road had issues which were resolved through community site meetings with the support of the community mobilizers in mobilizing and organizing for the site meetings. Major issues were tracked and reported to USAID in the weekly reports.
Many times, if such issues are not handledpromptly, work progress was delayed. Some examples of successful interventions by the Winrock Community Mobilizers are listed below:
• On October 24, 2011, with the help of the Sub-county leaders and support of community mobilizers, a meeting was held with the community of Cuda-Abwoch-Onang Road, a road which was assessed and surveyed under the program, in Gulu to resolve land issues which had stalled work for almost one month. Through a facilitated process, led by community mobilizers, the communities agreed to give their support and eventually became willing to give up their land for the road construction. • On December 9, 2011 the communities of Ojwii-Wiagaba in Oyam also refused to work because they wanted to be paid first by the contractor who had delayed their payments for almost a month. This was resolved through a site meeting with the support of the community mobilizers. • In Oyam, during site monitoring on Upper center-Ajuri-Awio Road 2, there was an issue of delayed payment; as a result, the community refused to work and threatened to destroy the Contractor’s property. In response, the Community Mobilizers had to engage the District officials, Sub-county local leaders and the contractor for an urgent meeting which effectively resolved the problem, and the community returned to work.
Road User, Water User, and School Management Committees The formation and training of Water User Committees (WUCs), Road User Committees (RUCs) and School Management Committees (SMCs) were often referred to as the “software”9 component of the Program. User Committee formation and training was a very vital and important activity of NUDEIL implementation. “Software” was usually the entry point into the community and the process helped to prepare the community to ensure ownership and sustainability of the hardware component being implemented under the NUDEIL program. These different committees were mainly voluntary community-based maintenance entities identified and established by community members to ensure mobilization of communities for operation and maintenance of the infrastructures and to provide a focal point between the DLG, contractor, community and other stakeholders.
The main objective in training these committees was to create awareness and equip the committee on their roles and responsibilities and to help in the operation and maintenance of the facilities in their communities. This activity was led by the District Community Service Department. The Winrock mobilizers carried out the mobilization of the community during formation and training of the different committees. During the training, they ensured the committees understood NUDEIL operations, correct and quality instructions were given by the facilitators, and training materials were appropriate. The Winrock Community Mobilizers sometimes participated in facilitating the training as co-facilitators.
9 The term ‘software’ is an umbrella term used for activities required to guarantee infrastructure projects are implemented, such as advocacy and community mobilization. Software activities relate to social, economic and socio-cultural issues and the behavior and attitudes related to hygiene, sanitation, gender roles and division of labor. (Ministry of Water, Lands, and Environmental Directorate of Water Development; Steps in Implementation of Water and Sanitation Software Activities; Final 2004).
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Emphasis was made to theD LGs to plan and implement the software activities in all the NUDEIL projects. The DLG provided the training curriculum; the curriculum was usually derived from technical manuals from each Sector Ministry, and the trainingwas then facilitated by the District or Sub-county with the assistance of Winrock staff to mobilize and support. While Winrock dnotid formally assess “effectiveness” of training curriculum, anecdotal evidence of effective (or ineffective) implementation and completion of software activities was tracked by the Community Mobilization team.
The DLGs were always provided with funds to implement these trainings, but oftentimes they struggled to complete the training. The table below summarizes the status of User Committee trainings across the districts, and shows that, despite Winrock’s efforts to help the DLGs implement this important part of the program, some DLGs failed to use the funds appropriately to implement software plans as needed.
See Appendix I for more detailed information about User Committee Activities completed.
Table 14 User Committee Status for RUC, WUC, and SMC District T RUC WUC SMC Projects Formed Trained Projects Formed Trained Projects Formed Trained Amuru 1 0 - - 15 15 15 0 - - 2 2 2 2 0 - - 1 1 1 3 10 7 7 50 50 50 5 5 5 Gulu 1 0 - - 39 38 36 0 - - 2 6 6 4 0 - - 0 - - 3 4 4 4 223 73 73 25 0 0 Oyam 1 0 - - 10 10 0 1 0 0 2 11 11 11 0 - - 0 - - 3 10 10 10 14 14 14 3 0 3 Kitgum 1 0 - - 6 6 6 2 N N 3 14 14 14 0 - - 2 N N Nwoya 3 0 - - 36 3136 31 1 0 0 Lamwo 3 0 - - 15 20 20 0 - -
From the table, most School Management Committees were neither formed nor trained. This is because, according to Uganda education system, each school is mandated to have a school management committee in place to assist with the management and advisory role in the school. Therefore, besides brand new schools, most of the schools that benefited under the NUDEIL program already had formed trained and functional school management committees.
In Gulu, WUCs formed and trained were few compared to the number of water points rehabilitated. This was because in T3, out of 223 water points rehabilitated, only 75 were new boreholes. 148 were rehabilitated which means they had formed and trained WUCs; therefore there was no need for training, only checking status of the committees and filling in the gaps.
Winrock encouraged the DLGs to lead the process of planning and implementing software and encouraged cross-cutting meetings between departments to coordinate and prioritize these activities.
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2.2 Program Service Delivery
The following sections provide an overview of program service delivery as provided by the DLGs and Winrock International over the course of Years One through Four of the NUDEIL Program.
2.2.1 Financial Summary
The following table provides a financial summary for implementation funds in each District for NUDEIL. Funds were obligated and disbursed as follows:
Table 15 District NUDEIL Funds Received - District Received - District Total Amount District Obligated Barclays Acct. Barclays UGX Expended Gulu $ 6,680,590 $ 3,423,236 UGX 8,533,475,506 UGX 12,048,056,826 UGX Amuru $ 5,442,320 $ 2,716,928 UGX 6,808,929,499 5,668,918,918 Kitgum $ 2,976,451 $ 2,976,451 UGX 7,640,278,645 $ 4,923,271,332 Oyam $ 5,883,213 $ 5,483,213 UGX 13,706,844,870 $ 13,378,840,718 Nwoya $ 1,000,000 $ 1,000,000 UGX 2,584,180,000 $ 942,795,936 Lamwo $ 500,000 $ 500,000 UGX 1,292,090,000 $ 44,438,000 $ 22,482,574 $ 16,099,828 UGX 40,565,798,521 $ 37,006,321,730
75 percent of the planned programmatic funds of $30,000,000 were obligated by the end of Year F our, and only 54 percent was received into DLG accounts to be utilized for construction projects. From program mobilization in October 2009, it took ten months to disburse the first tranche of funding for NUDEIL – meaning construction project implementation did not begin fully until Year Two. Other delays in investment of funds into the Districts were due to a number of issues according to Winrock observations and experience, such as: • misunderstandings regarding roles and responsibilities for implementation processes between the District Engineering Department and the A&E firm; • lack of ownership by the DLGs for implementation results; • oversight measures by the A&E firm which, while meant to increase accountability of the procurement process and quality measures in engineering and construction, added layers of review which delayed processes (i.e. co-certification of payment certificates, verification of project completion, holding contractors accountable and requiring ‘fixes’ on inadequate work that may have been overlooked otherwise); and • low attendance to the office and meetings at the District caused delays in processing project paperwork and frequent rescheduling of meetings
Over the course of the NUDEIL program, USAID obligated $5,442,320 to Amuru District for infrastructure and software activities. Fifty percent of those funds were disbursed into DLG accounts.
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Table 16 Amuru District NUDEIL Funds Received • District Barclays Received • District Barclays T District Projected Acct UGX 1 Amuru $ 150,000 $ 150,000 UGX 336,220,500 2 Amuru $ 750,000 $ 750,000 UGX 1,777,440,000 3 Amuru $ 4,542,320 $ 1,816,928 UGX 4,695,268,999 $ 5,442,320 $ 2,716,928 UGX 6,808,929,499
Gulu DLG has experienced mixed success on the NUDEIL project. Gulu District clearly has the most internal capacity to handle a program as large as NUDEIL (likely due to their long history as a district and experience with outside funding), and as a result, Gulu was obligated the largest amount of funding and awarded more projects than any other NUDEIL District as of July 13, 2013.
Over the course of the NUDEIL program, USAID obligated $6,680,590 to Gulu District for infrastructure and software activities. Fifty-one percent of those funds were disbursed into DLG accounts.
Table 17 Gulu District NUDEIL Funds
Received - District Barclays T District Projected Received - District Barclays UGX Acct
1 Gulu $ 350,000 $ 350,000 UGX 784,514,500 2 Gulu $ 900,000 $ 900,000 UGX 2,132,928,000 3 Gulu $ 5,430,590 $ 2,173,236 UGX 5,616,033,006 $ 6,680,590 $ 3,423,236 UGX 8,533,475,506
Over the course of the NUDEIL program, USAID obligated $2,976,451 to Kitgum District for infrastructure and software activities and all the funds were disbursed into the DLG accounts.
Table 18 Kitgum NUDEIL Funds
Received - District Barclays Received - District Barclays T District Projected Acct UGX
1 Kitgum $ 150,000 $ 150,000 UGX 336,220,500 -$ 2 Kitgum UGX -- - 3 Kitgum $ 2,826,451 $ 2,826,451 UGX 7,304,058,145 $ 2,976,451 $ 2,976,451 UGX 7,640,278,645
Over the course of the NUDEIL program, USAID obligated $5,883,213 to Oyam District for infrastructure and software activities. Ninety-three percent of those funds have beendisbursed into DLG accounts.
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Table 19 Oyam NUDEIL Funds
Received - District Barclays Received - District Barclays T District Projected Acct UGX
1 Oyam $ 350,000 $ 350,000 UGX 784,514,500 2 Oyam $ 2,000,000 $ 1,600,000 UGX 3,791,872,000 3 Oyam $ 3,533,213 $ 3,533,213 UGX 9,130,458,370 $ 5,883,213 $ 5,483,213 UGX 13,706,844,870
Over the course of the NUDEIL program, USAID obligated $500,000 to Lamwo District for infrastructure and software activities and all funds were disbursed into the DLG accounts.
Table 20 Lamwo District NUDEIL funds
Received - District Barclays T District Obligated Received District Barclays UGX Acct
1 Lamwo UGX -
2 Lamwo UGX -
3 Lamwo $ 500,000 $ 500,000 UGX 1,292,090,000 $ 500,000 $ 500,000 UGX 1,292,090,000
USAID obligated $1,000,000 to Nwoya District for infrastructure and software activities and all funds were disbursed into the DLG accounts.
Table 21 Nwoya District NUDEIL Funds
Received - District Barclays Received - District Barclays T District Projected Acct UGX
1 Nwoya UGX -
2 Nwoya UGX -
3 Nwoya $ 1,000,000 $ 1,000,000 UGX 2,584,180,000 $ 1,000,000 $ 1,000,000 UGX 2,584,180,000
2.2.2 Achievements toward Work Plan
Item Number: 3.0 (A) Activity: Construction Quality Assurance Oversight
Achievements toward CLIN: Winrock (through COWI) provided quality assurance oversight until August 15, 2013 to ensure that infrastructure works were completed according to contract specifications; concurrence on District payments to contractors (per NOP procedures) was provided by COWI. The contractor provided seconded engineers for quality assurance monitoring for identified NUDElL-funded construction activities on behalf of USAID. This was completed by placement of a COWI managing engineer in each program district who provided ongoing QA/QC monitoring.
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Item Number: 3.0 (B) Activity: Engineering Review, Design, and Cost Estimating
Achievements toward CLIN: Winrock International, through the services of COWI Engineering provided crucial support to the districts to meet engineering requirements anticipated for ongoing projects, and also where there existed recognized gaps at the district to carry out the work by themselves.
Work implemented by Winrock included support for: • Preparation and evaluation of change order documents for active projects during the period of performance. • Evaluation and recommendation to resolve engineering issues arising during construction activities. • Winrock, through COWI, did not prepare up to five bid documents of T3 bridge projects and re- advertisement because they were not ultimately approved by USAID within the timeline for modification six, due to low probability of completion before contract end date and performance issues in the DLGs.
Item Number: 3.0 (C) Activity: Provision of Critical Seconded Staffing:
Achievements toward CLIN: Winrock provided seconded staff per modification six of the Winrock contract, which provided 19 slots for seconded staff be budgeted. During the course of implementation of the support contract modification six, USAID instructed Winrock to retain two additional seconded staff in Amuru district for the purposes of program continuity and retention of program knowledge. The following table summarized seconded staffing levels in each District as provided by Winrock.
Table 22 Seconded Staff Summary District Proposed Seconded Staff (June 1 to District Close District Contract out) Withdrawal Termination Amuru Engineers (2), CM and Procurement(1) shared, September 2, September 15, Accounts(1) 2013 2013 Gulu Engineers (2), CM and Procurement(1) shared, September 2, September 15, Accounts(1) 2013 2013 Kitgum None Oyam Engineers (2), CM and Procurement(1) shared, September 2, September 15, Accounts(1) 2013 2013 Lamwo Engineers (2), CM and Procurement(1) shared, September 2, September 15, Accounts(1) 2013 2013 Nwoya Engineers (2), CM and Procurement(1) shared, September 2, September 15, Accounts(1) 2013 2013
Item Number: 3.0 (D) Activity: Support for Environmental Compliance:
Achievements toward CLIN: Winrock retained the environmental officer and released all the environmental assistants per USAID instructions during negotiations for contract modification six. The primary function of the environmental compliance officer was to track district compliance through review of documentation relative to project requirements for environmental mitigation. The Environmental Compliance officer advised the DEO’s
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about environmental compliance as required, in addition to compiling the necessary environmental mitigation and tracking reports for USAID.
See Section 2.1.2 Environmental Impact Assessments for more information regarding Environmental support activities for the LOP.
Item Number: 3.0 (E) Activity: Monitoring and Evaluation:
Achievements toward CLIN: Work implemented by Winrock included support for: • Throughout contract implementation, Winrock International continuously measured program performance against the indicators identified in the accepted Performance Management Plan for all activities associated with ongoing construction projects on the NUDEIL program and provided quarterly, semi-annual, and annual reports using USAID/Uganda’s online Performance Record System. • Winrock International worked closely with each district's M&E team in developing their respective M&E plans and monitored district software implementation in order to track M&E software activities and gauge if the software activities were accomplished as planned.
See Section 2.1.2 Monitoring and Evaluation for more information regarding M&E support activities for the LOP.
Item Number: 3.0 (F) Activity: Community Outreach Support:
Achievements toward CLIN: Winrock continuously provided support to the six NUDEIL districts’ community outreach programs by monitoring each districts program objectives as identified in the software work plan and tracked progress in weekly reports, the User Committee Tracker (see Appendix I), and by random site visits. Project User Committee Status is provided in more detail under Section 2.1.2 Road User, Water User, and School Management Committees.
LIN: 3.0 (G) Activity: Assistance with Transition to In-house Support:
Achievements toward CLIN: At the time of program modification six, USAID shared the plan to transition from a support contract (Winrock) to ‘in-house’ managed support modality after Winrock’s period of performance was complete. Winrock assisted USAID STTA and regular staff with ancillary support as requested to develop a transition plan. Ancillary support provided by Winrock included access to staff for discussion on project needs such as level of effort, staffing requirements, equipment, and logistical needs, limited transport to project sites during the STTA visits, providing information to a USAID consultant.
2.2.3 Subcontractor Achievements
As the sub-contracted A&E firm providing technical engineering services to the NUDEIL program since the termination of Kagga and Partners in 2011, COWI has provided procurement, administrative and engineering support to the District Engineering officers for planning and designing infrastructure to be
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rehabilitated and constructed under NUDEIL. The achievements of COWI duringthe life of the project include but are not limited to the following: • COWI has provided one supervising engineer in each of the districts of Oyam, Gulu, Amuru, Kitgum, and Nwoya, who has worked in partnership with DE and the Engineering offices to provide support and play a capacity building role. COWI supervised and technically managed the support engineers provided by Winrock to the DLGs as well. • COWI successfully participated and provided guidance and oversight to the preparation of designs and bidding documents for several projects in Oyam, Gulu, Amuru, Kitgum, and Nwoya. A total of 134 infrastructure contracts have been initiated in these districts, with some under implementation and others at different stages of procurement. These include: Oyam District – 32 contracts, Gulu District – 49 contracts, Amuru District – 25 contracts, Kitgum District – 19 contracts, Nwoya District – 6 contracts, and Lamwo – 3 contracts. • COWI observed the award decisions pertaining to these projects, and ensured transparency. • In the implementation of the different projects, COWI ensured quality control and provided assurance according to USAID requirements. Routine supervision of ongoing projects has been provided to the different project sites, while COWI engineers worked closely with the USAID Mission Engineer and Winrock to see that service delivery by contractors was sufficient. • COWI checked and verified contractor claims, and subsequently provided concurrence to their related payments. • COWI provided monthly and bi-monthly technical reports. • COWI contributed to the quarterly and annual reports provided by Winrock to USAID. • COWI participated at regular management meetings with each district
2.2.4 Value of Work Performed by Local Subcontractor
The total value of all billed sub-contractor work through July 31, 2013 is $1,371,909. Of that total, Kagga received $393,733 and COWI received $978,176.
2.2.5 Summary of District Audit Findings and General Conclusions
Winrock conducted an internal project operations audit on District NUDEIL processes in May 2011 (Please see Appendix K for the detailed audit reports from Winrock International and Martin Path and Associates on the NUDEIL program. Winrock recorded findings that shed light on District shortcomings in management of NUDEIL- funded projects and shared this information with Winrock NUDEIL staff and USAID. A similar audit was sanctioned and conducted by USAID. Each District, to a different degree fell short on compliance with NOP, accountability procedures, and understanding of what to do or need for corrective measures to mitigate problems, monitoring, routine maintenance plans, and vehicle use The audits did not provide a detailed opinion on the reasons why capacity or management in a particular District fell short of the mark. . Recommendations regarding audit findings are provided in Audit Reports.
District capacity and willingness to change was variable between and even within Districts over time. This was complicated by a bidding process that allowed too many marginal, low capacity or untested contracting firms to win awards resulting in projects that were substandard in quality. The main comment revealed by these audits is that while the Ugandan system is place for procurement and District management is in place to implement a well-tested system, each District is at a different level of maturity when considering District management capacity and ability to implement complex projects
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such as NUDEIL. Potential for corruption and political and institutional will to both support the program need to be addressed, in addition to assessing capacity to do the work. The NOPs, when enforced, has the potential to address and correct issues once DLG weaknesses reveal themselves.
Winrock postulated that financial control and monitoringroles should be split out from infrastructure capacity building roles between two different partners in order to have a distinct separation of duties for these two distinct and separate asks.t In this way there could be a separation of duties for distinct management tasks that would enhance the capacity of USAID to manage and direct a project like NUDEIL. In addition, internal District capacity building should be ongoing which includes regular, open and frank discussions of audit findings and how to put in place programs and activities that will mitigate problems going forward. These discussions need to be followed up with routine assessments and meetings to prioritize, improve efficiencies and financial controls and better serve the citizens of that District. Only in this way will project sustainability be realized.
A more robust overview of Winrock’s perspective regarding NUDEIL implementation, lessons learned, and subsequent recommendations was presented to USAID at the USAID/Uganda Mission on August 22, 2013.
As recognized by all stakeholders, program service delivery on the NUDEILprogram was highly dependent on not only Winrock but the various stakeholders and partners involved in implementation, most notably, the DLGs as the primary implementers. The following table provides an analysis of the level of difficulty associated with mitigating gaps in capacity for service delivery activities which required a level of ownership or responsibility from NUDEIL stakeholders other than Winrock.
Table 23 Service Delivery Capacity for the NUDEIL Program Delivery Responsibility Capacity/ Mitigation / Motivation Ownership Community Communities Low Difficult. Winrock’s community mobilisers and needs capacity. government liaison conducted most of this work assessment High (in the absence of a role for the Sub Counties and potential the absence of motivated District officials). motivation Effectively the role of the Winrock Community Mobilization and Government Liaison was to demonstrate to USAID that the communities genuinely wanted the projects selected by the District authorities through the use of the Project Qualification Checklists and reports on community meetings. Verification of project selection was also achieved through COWI and Winrock’s involvement in the PPDA process and by providing concurrence on the final project lists for tranches submitted by the District to USAID. .
Community District Low Difficult. Most District-based technical capacity is mobilization authority located in District offices but few staff were (supported by motivated to go to communities. In reality Winrock
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Delivery Responsibility Capacity/ Mitigation / Motivation Ownership Winrock) found itself assuming the community mobilization role without the active involvement of District staff.
Sub county Low None. The sub counties were not part of the authorities program design, not part of the community mobilization process, and not part of the disbursement process. The first point of contact between the community and the government was omitted from the process. Thus the mobilization role passed to Winrock by default. Thus responsibility and opportunities to build District level mobilization capacity were less effective than planned.
District District Low. None. Winrock had no mandate to intervene on program authority Antiquated committees and had limited influence except at planning administrativ the capacity building level. In the original NOP the e Winrock team (Support Contractor) was only procedures accorded observer status in meetings and as interpreted by the Districts, Winrock could only observe without comment, with the option of writing a letter after the meeting. In the first change to the NOP the Winrock team was permitted to provide input during District meetings. This expedited the process.
District District Low. Used paper based systems, traditional ledgers financial authority and unwieldy consultative processes. Email planning, communications were not available, and District control and staff was not trained in how to use electronic mail reporting in a business context. Technical Winrock High Winrock provided TA but without mandates to go Assistance beyond an advisory role. Support was entirely demand-driven. Infrastructure Contractors Varied Highly complex combination of reviews, payment delivery and certification and controls ensured acceptable subcontractors quality and cost control and minimized fraud, but was unwieldy and slowed down overall program delivery, causing frustration for all stakeholders. Disbursement USAID High, but High COR turnover made a consistent approach , supervision with complex for Winrock. Contradictory messages and oversight inconsistent from USAID representatives caused confusion in messages the Districts, and inconsistent COR about communication and protocol approaches resulted
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Delivery Responsibility Capacity/ Mitigation / Motivation Ownership priorities in confusion. Winrock (Potentially) Winrock was only mandated to provide advice in High program control and quality management areas.
3 Program Impact
The NUDEIL program has been a successful program with a significant portion of M&E milestones and targets met.
Besides the challenges that were faced during the project implementation, the NUDEIL program was able to achieve most of its targets as reflected in the Performance Monitoring Plan (PMP). Significant portion of the 4 Standard Foreign Assistance Indicators were achieved, which contributed to the program goals and objectives. Below are the details of the four standard indicators with their percentages of achievement. Details on the other indicators can be found in Table 3.1.
Table 24 USAID Standard Indicator Achievements S/N Standard Indicator Number Indicator Achievement 1.1.2.3 – S – 4.4.8 (also a Number of beneficiaries receiving improved 134% 1 Development Objective infrastructure services due to USG assistance. Indicator) 2 4.6.2 – FFP – 1 Kilometers of roads improved or constructed 60% 3.1 – C - 4 Number of water points constructed or 68% 3 rehabilitated by USG assistance 3.1 – C - 3 Percentage of Community water maintenance 127% 10 4 plans operational
10 Maintenance plan is operational if, at least 6 months, after the end of work, project is maintained to standards established in plan. This therefore implies that the data will be captured during annual water survey which is conducted at least six months after the end of work. This data includes T1 water projects.
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3.1 Final PMP PERFORMANCE INDICATOR DEFINITION Data Dis • Baselin Year 1 Year 2 Year 3 Year 4 Life of Project INDICATOR AND UNIT OF Source aggregation e Value* [FY 2009/2010] [FY [FY 2011/2012] [FY 2012/2013] (LOP) TITLE MEASUREMENT 2010/2011]
Targe Actua Targe Actua Targe Actua Targe Actua t l t l Target Actual t l t l %
Overall Result: Improved Quality of Life for Conflict-Affected Populations Returning or Recently returned to their Communities. (NUDEIL Objective 1)
1. Number of Definition: District 0 0 0 0 0 M• M• M• M• M• M• beneficiaries This is the number of people records 40000 108000 40000 35,78 8000 143,7 receiving who benefit from improved F• F• F• 3 0 83 improved infrastructure services due to 60000 111600 60000 F• F• F• infrastructure USG assistance. This means 8,498 1200 120,0 services due to that people either use an Gender, T• T• T• 00 98 13 USG services infrastructure service such as Project type 100000 219600 100000 T• 4 transport) or receive an & Districts 47,28 T• T• infrastructure product (such as 1 2000 26688 Water, road and schools). 00 1
Unit of Measurement: Number
Intermediate Result 1.1: Improved incomes and infrastructure for rural communities 2. Number of Definition: 0 0 0 M• M-325 M-6870 M• M• M• M• M• short term Number of Direct and Ancillary 1174 4000 6,058 12044 33220 F-263 F-4265 26837 construction short term jobs that F-490 F• F• F• Job type, jobs generated communities are engaged in to F-7342 2000 F- 893 6755 8498 District gender, T-588 T• 22 by project earn income for meeting T• records project & 11135 2 activities household needs district 1664 T• T• T• T• T• Unit of Measurement: 34179 6000 6,951 18799 41718 Number
Intermediate Result 1.2: Improved Local Government Ability to implement infrastructure needs
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PERFORMANCE INDICATOR DEFINITION Data Dis • Baselin Year 1 Year 2 Year 3 Year 4 Life of Project INDICATOR AND UNIT OF Source aggregation e Value* [FY 2009/2010] [FY [FY 2011/2012] [FY 2012/2013] (LOP) TITLE MEASUREMENT 2010/2011]
Targe Actua Targe Actua Targe Actua Targe Actua t l t l Target Actual t l t l % Definition: 0 0 0 0 0 0 0 50 44.3 50 44.3 Percentage of projects under 3. % of projects roads, schools and water that are points that are completed in District Districts 89 completed on the time specified in work reports time plans. Unit of Measurement: Percentage Definition: Actual decrease District 50 0 0 20 11 15 11 15 14 15 12 in days for implementation office 4. Average time time for bid inception to records taken by local conclusion, based on former + governments to baseline as identified by local Engineer evaluate bids, government representative ing team following from open tender mandatory procurements No. of days Districts 80 bidding period, needed to evaluate bids (not and award counting mandatory bidding contracts period) and award contract; decreased each contract to be tracked individually Unit of Measurement: Number of Working days Definition: Recorded 0 0 0 0 0 0 0 50 40 50 40 5. % of parishes committees that are engaged that have and take part in the functional District infrastructure planning and Districts 80 infrastructure design process. records planning/design Unit of Measurement: committee Percentage
Intermediate Results 1.1.1: Improved Access to Villages and Markets – Roads Created through NUDEIL Project and Effects
6. Number of Definition: A road is A/E firm 0 0 0 308 0 500 108 392 192 500 300 kilometers of qualified as rehabilitated or Indepen Districts 60 farm-to-market constructed if, (1) a section of dent
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PERFORMANCE INDICATOR DEFINITION Data Dis • Baselin Year 1 Year 2 Year 3 Year 4 Life of Project INDICATOR AND UNIT OF Source aggregation e Value* [FY 2009/2010] [FY [FY 2011/2012] [FY 2012/2013] (LOP) TITLE MEASUREMENT 2010/2011]
Targe Actua Targe Actua Targe Actua Targe Actua t l t l Target Actual t l t l % roads the road was not usable by inspectio rehabilitated or vehicles and work has been n constructed with completed and it is now being reports, USAID/NUDEIL• used by vehicles (2) road signed funded activities section was upgraded so as to completi reduce difficulties and time on & taken to drive through the transfer section, and (3) road section acts, and was part of road network but photo never constructed. Road docume construction will be monitored ntation. in kilometers. District Unit of Measurement: reports Number of KMs 7. Increased Definition: Average time Road 0 0 0 2 0 1 0 1 N/A 1 access to road- taken to reach road accessible survey & N/A N/ Districts accessible schools and clinics district A schools, clinics Unit of Measurement: Hours records 8. Number of Definition: Number of Road 0 0 0 5 0 30 161 30 0 65 161 private individual, group, or survey & institutions community owned institutions district benefiting from that are benefiting from records 24 USG sponsored transportation infrastructure District 7 transportation rehabilitated or constructed infrastructure through USG assistances project. Unit of measurement: Number 9. % of road Definition: Percentage of Road 0 0 0 15 0 30 0 30 45.6 30 45.6 maintenance roads’ maintenance plans that survey & plans that are are currently operational in the district 15 operational subsequent road records District section/district 2 Unit of Measurement: Percentage
Intermediate Result 1.1.2: Increased Access to and Utilization of Clean Drinking Water (Water Points) for Populations in the Districts
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PERFORMANCE INDICATOR DEFINITION Data Dis • Baselin Year 1 Year 2 Year 3 Year 4 Life of Project INDICATOR AND UNIT OF Source aggregation e Value* [FY 2009/2010] [FY [FY 2011/2012] [FY 2012/2013] (LOP) TITLE MEASUREMENT 2010/2011]
Targe Actua Targe Actua Targe Actua Targe Actua t l t l Target Actual t l t l % 10. Number of Definition: This indicator District 0 0 0 81 63 107 104 62 173 500 340 water points measures the number of water records constructed or physical structures completed and rehabilitated by under Constructed or project USG assistance rehabilitation. It includes, new Quarterly District& and repaired boreholes, Reports Water point 68 rehabilitated natural water type sources for home stead use, etc. Unit of Measurement: Number 11. % of Definition: Maintenance plan District 0 0 0 40 0 55 70 55 0 55 70 Community is operational if, at least records water 6months, after the end of and work, project is maintained to Water 12 maintenance Districts plans operational standards established in plan. survey 7 Unit of Measurement: Percentage
12. Beneficiary Definition: Average time Water 85 0 0 30 25 20 9 20 0 20 17 time walking to taken by beneficiaries walking survey water reduced to water points. District 85 Unit of Measurement: Number of minutes
Intermediate Results 1.1.3: Increased Access to Schooling for Children in the Districts
13. Number of Definition: Number of primary District 0 0 0 6 3 17 1 21 14 25 18 primary schools schools built, renovated or Records built, renovated expanded and conducive for and or expanded, learning and as well including reports separate latrines for boys and by A/E including District 72 separate latrines girls with privacy for girls firm for boys & girls, Unit of Measurement: with privacy for Number girls
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PERFORMANCE INDICATOR DEFINITION Data Dis • Baselin Year 1 Year 2 Year 3 Year 4 Life of Project INDICATOR AND UNIT OF Source aggregation e Value* [FY 2009/2010] [FY [FY 2011/2012] [FY 2012/2013] (LOP) TITLE MEASUREMENT 2010/2011]
Targe Actua Targe Actua Targe Actua Targe Actua t l t l Target Actual t l t l % 14. % of school Definition: Percent of District 0 0 0 0 0 0 0 20 100 20 100 maintenance documented maintenance records plans that are policy statement that give rise and operational to series of school activities School (Structure, Roofing, building survey 10 District exterior/interior, plumbing etc. 0 that have been implemented
Unit of Measurement: Percentage 15. % Increase in Definition: More students School 0 0 0 0 0 0 0 15 16 15 16 pupils enrolment joining school after schools records, are rehabilitated. school & 10 District school 0 Unit of Measurement: surveys Percentage
Intermediate Result 1.2.1: Increased Local Government capacity to carry out transparent infrastructure rehabilitation
16. Timeliness of Definition: NUDEIL Survey Districts 0 0 4 2 0 2 2 2 0 6 6 completion of Operational Plans (NOPs) and NOP's and project criteria will be required project Criteria for each District so as to according to support construction/ approved work renovation projects. 10 plan Timeliness will be measured in 0 terms of adherence to work plans. COP will include in Quarterly Report Unit of Measurement: Number
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PERFORMANCE INDICATOR DEFINITION Data Dis • Baselin Year 1 Year 2 Year 3 Year 4 Life of Project INDICATOR AND UNIT OF Source aggregation e Value* [FY 2009/2010] [FY [FY 2011/2012] [FY 2012/2013] (LOP) TITLE MEASUREMENT 2010/2011]
Targe Actua Targe Actua Targe Actua Targe Actua t l t l Target Actual t l t l % 17. Monitoring Definition: Detailed M&E District Districts 0 0 0 4 0 4 1 6 5 6 6 and Evaluation plans developed with each M&E Plan (PMEP) District based on the planned Reports. created with infrastructure to be each District implemented there. These plans will not only monitor the construction works but also the level of local short-term jobs created as a result of the construction works. Completed 10 M&E plan for each District, 0 tracking (1) timeliness, (2) number, and (3) level of quality of construction projects, as well as (4) no. of local people working for income on project-related activities Unit of Measurement: Number 18. Number of Definition: Tabulation of District 0 0 0 344 185 233 262 130 0 577 447 engineering engineering assessments records assessments focused on roads, schools and and A/E and studies water points taking into firm carried out by consideration the wishes of reports. local the community at large. No. of Districts and 77. governments for engineering studies – counted project type 5 infrastructure when completed by District office and certified by the A/E firm; Unit of Measurement: Number
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PERFORMANCE INDICATOR DEFINITION Data Dis • Baselin Year 1 Year 2 Year 3 Year 4 Life of Project INDICATOR AND UNIT OF Source aggregation e Value* [FY 2009/2010] [FY [FY 2011/2012] [FY 2012/2013] (LOP) TITLE MEASUREMENT 2010/2011]
Targe Actua Targe Actua Targe Actua Targe Actua t l t l Target Actual t l t l % 19. Number of Definition: Count of District 0 40 10 152 89 181 255 29 55 402 409 public meetings individual public meetings and records held to offer estimated participants, and opportunities for facilitated with local meeting citizens to government to engage the attendan 10 provide input to community, educate and ces District local/District develop a high sense of 2 government on community involvement community needs for Unit of Measurement: infrastructure Number 20. Number of Definition: Each project will District 0 0 0 M• M• M-5000 M-7740 M• M-431 M• M• community be tracked for no. of records 3400 1647 F-5000 F-6638 3000 F-243 11400 9,818 members community persons and the and F• F• F• F• F• participating in percent of community meeting 2000 1058 T• T• 2000 T-674 9000 7,939 District involvement in the planning of attendan Gender & 10000 14378 87 infrastructure each infrastructure project ces District T• T• T• T• T• planning implemented 5400 2705 5000 20400 17,75 activities 7 Unit of Measurement: Number 21. Number of Definition: Number of district District 0 0 0 M-4 0 M-35 M-43 M-20 M-17 M- 50 M-60 District Staff staff who attended a formal training F-4 F-45 F-7 F-10 F-3 F-30 F-10 trained by training session on records NUDEIL as a Engineering, Finance, + T-8 T-80 T-50 T-30 T-20 T-80 T-70 result of project Contracts Management, Commun Gender and activities. Procurement, Community ity 87 district Engagement, Monitoring & Mobilizer Evaluation, as a result of records project activities Unit of Measurement: Number
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PERFORMANCE INDICATOR DEFINITION Data Dis • Baselin Year 1 Year 2 Year 3 Year 4 Life of Project INDICATOR AND UNIT OF Source aggregation e Value* [FY 2009/2010] [FY [FY 2011/2012] [FY 2012/2013] (LOP) TITLE MEASUREMENT 2010/2011]
Targe Actua Targe Actua Targe Actua Targe Actua t l t l Target Actual t l t l % 22. Number of Definition: Number of Plans District 0 0 0 4 0 4 0 6 6 6 6 district for Maintenance of the records Maintenance resources of the district 10 Plans formulated formulated, budgeted and Districts and budgeted implemented 0 Unit of Measurement: Number
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3.2 Analysis of Program Impact
Overall Result: The main aim of this objective is to improve quality of life for conflict affected populations returning or recently returned to their communities, and this is being done by increasing rural income of the IDPs through job creation and improved infrastructure. Intermediate Results 1.1 and 1.2 will contribute towards this. The indicators that will show success towards this overall result are: 1. Indicator: Number of beneficiaries receiving improved infrastructure services due to USG services
This indicator was 134 percent achieved by the end of Year Four. This achievement was due to the high number of beneficiaries associated with roads projects – beneficiaries were considered people who had access along the entire length of the road, and included entire population of parishes through which the roads passed – and increased by the large number of water projects constructed for the project.
Intermediate result (IR) 1.1 will be realized when sub intermediate results 1.1.1 to 1.1.3 are met. Specifically, IR 1.1 will be measured by;
2. Indicator: Number of short term construction jobs generated by project activities
This indicator was 222% achieved by the end of Year Four. This indicator was far exceeded due to the high number of employment opportunities provided on the labor-based road projects. Of these, 20 percent were for women.
Secondly, Intermediate result 1.2 will be realized when sub intermediate result 1.2.1 is met. The indicators that will measure IR1.2 are;
3. % of projects that are completed on time by district local governments
This indicator was 89 percent achieved by the end of Year Four. This indicator was added in Year 4 to track how many NUDEIL projects were completed by or before the standard contract periods of 180 days for roads, 180 days for schools, and 60 days for water points. Construction projects timelines in northern Uganda typically exceed these standard time periods because of weather (e.g. too hot/ dry for soil manipulation, too wet for access) on all types of projects, physical condition (e.g. too rocky for labor-based soil manipulation) on roads, delays in payments, and lack of capacity in the government sector to properly oversee project completion and hold contractors accountable for delivery.
4. Average time taken by local governments to evaluate bids, following mandatory bidding period, and award contracts decreased
This indicator was 80 percent achieved by the end of Year Four. Through seconded staff support provided to the Districts particularly in the departments of Procurement and Engineering, Winrock has decreased the average time taken by the Districts to evaluate bids under the NUDEIL project. This indicator measures the efforts by NUDEIL to support local governments in improving on their procurement processes particularly on infrastructure contracts. The indicator shows that during the year, as a result of efficiency and support rendered to the district, there was a considerable
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decrease in the number of days taken to evaluate bids, reduced from an average PPDA baseline of 51 working days to complete bid evaluation to 39. Typically, even this PPDA baseline is exceeded during implementation of evaluation period for nonNUDEIL- contracts. In the future, it would be wise to consider evaluating a baseline from average nonProgram- contract evaluations for regular District operations, rather than the PPDA standard. If this would have been done the average days decreased would have been much greater.
5. % of parishes that have functional infrastructure planning/design committee
This indicator was 80 percent achieved by the end of Year Four. Community involvement in NUDEIL project planning and construction encouraged Parish-level engagement in infrastructure planning.
Intermediate result 1.1.1: Improved access to villages and markets-roads created through NUDEIL project and effects. This can be reached at by focusing at the following:
6. Number of kilometers of farm-to-market roads rehabilitated or constructed with USAID/NUDEIL• funded activities
This indicator was 60 percent achieved by the end of Year Four. Actuals include only roads which have been completed. Considering that the planned program implementation funds were only 54 percent obligated this target was proportionally met. 74 percent of planned roads projects were under construction by the end of Year 4.
7. Increased access to road-accessible schools, clinics11
Collecting data for this indicator requires significant man hours to conduct one-on-one surveys with road users, which was not possible due to program reductions in Year Four, understaffing in the M&E department, and loss of expertise due to program uncertainties. The indicator data collection tool also was never tailored to measure for time travelled to road-accessible schools and clinics, rather surveys were taken to capture the opinions of community members regarding the increased accessibility to these public amenities and the distance (rather than travel time) to these services. Further data collection and analysis will need to be conducted to quantify more significant impacts of roads.
8. Number of private institutions benefiting from USG sponsored transportation infrastructure projects
This indicator was 247 percent achieved by the end of Year Four. 161 private organizations or institutions12 benefitted from increased access to the public through road infrastructure improvements.
9. % of road maintenance plans that are operational
11 There was discussion with USAID during the final revision of the PMP to remove this indicator due to the challenges in collecting data, but the decision to remove it was never confirmed and the indicator remained in the final PMP. 12 Private organizations or institutions are defined in the PMP as ‘individual, group, or community owned institutions that are benefiting from transportation infrastructure rehabilitated or constructed through USG assistance’.
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This indicator was 152 percent achieved by the end of Year Four. Almost 50 percent of road maintenance plans were still operational 6 months after road completion. This does not include roads which have not been completed for 6 months or more.
Intermediate result 1.1.2: Increased access to and utilization of clean drinking water (water points) for the populations in the districts. This can be reached at by focusing at the following:
10. Number of water points constructed or rehabilitated by USG assistance
This indicator was 68 percent achieved by the end of Year Four. Actuals include only water points which have been completed. Completion of this target was hindered by the lack capacity to receive and then spend funds within the District. Considering that the planned program implementation funds were only 54 percent obligated this target was proportionally exceeded. 81 percent of planned water projects were under construction by the end of Year 4.
11. % of Community water maintenance plans operational
This indicator was 127 percent achieved for water points completed for 6 months by the end of Year Four, this includes T1 completed borehole projects. Data collection was completed by Tranche, and T3 water projects had not been completed for six months by the end of Year Four.
12. Beneficiaries’ time walking to water points reduced
This indicator was 85 percent achieved for water points completed for 6 months by the end of Year Four, including T1 completed borehole projects. Data collection was completed by Tranche, and T3 water projects have not been completed for 6 months by the end of Year Four.
Intermediate Result 1.1.3: Increased access to schooling for children in the District. This can be reached at by focusing at the following:
13. Number of primary schools built, renovated or expanded, including separate latrines for boys & girls, with privacy for girls
This indicator was 76 percent achieved by the end of Year Four. Actuals include only schools which have been completed. Completion of this target was hindered by the lack of funds which the District had the capacity to receive and then spend. Considering that the planned program implementation funds were only 54 percent obligated this target was proportionally exceeded. 152 percent of planned schools projects were under construction by the end of Year Four.
14. % of school maintenance plans that are operational
This indicator has been over 100 percent achieved by the end of Year Four for all completed schools (eighteen schools). 100 percent of schools which have been completed for six months or more have an operational maintenance plan, far exceeding the target of 20 percent.
15. % Increase in enrollment in schools
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This indicator has been 100 percent achieved by the end of Year Four for all completed schools (eighteen schools). Schools receiving completed classroom and office infrastructure had a sixteen percent increase in enrollment.
Intermediate Result 1.2.1: Increased Local Government capacity to carry out transparent infrastructure rehabilitation. This can be reached at by focusing at the following:
16. Timeliness of completion of NOPs and project criteria according to approved work plan The indicator has been 100 percent achieved by the end of Year Four. NOPs were created for all six program districts: Gulu, Amuru, Oyam, Kitgum, Lamwo and Nwoya early in implementation. 17. Monitoring and Evaluation Plan (PMEP) created with each District
This indicator has been 100 percent completed by the end of Year Four. District-level M&E Plans were created and implemented in Years Three and Four.
18. Number of engineering assessments and studies carried out by local governments for road, water points and schools
This indicator has been 78 percent completed by the end of Year Four. Targets for this indicator were probably excessive. Because assessed and surveyed projects from Years One through Three (T1 and T2) were still remaining to be implemented, in T3 (Year Four) no additional assessments were required. If the target for Year Four, accordingly, would have been zero this indicator would have been achieved.
19. Number of public meetings held to offer opportunities for citizens to provide input to local/District government on community needs for infrastructure
This indicator has been 102 percent achieved by the end of Year 4. This is attributed to the large number of water borehole sites in Gulu District in Tranche 3 and, consequently, the number of site meetings held for each of those boreholes enhanced this indicator.
20. Number of community members participating in District infrastructure planning activities
This indicator has been 87 percent achieved by the end of Year Four. This measures the number of individuals taking place in the public meetings. Average attendance calculated for targets was possibly too high. Encouragingly, 45 percent of public meeting participation was attributed to attendance by women.
21. Number of District staff trained by NUDEIL as a result of project activities.
This indicator has been 87 percent achieved by the end of Year Four. Trainings were conducted for technical activities such as labor-based road construction and GPS/GIS mapping. In Year Four, the training budget was decreased as a part of Program reductions.
22. Number of district Maintenance Plans formulated and budgeted
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This indicator has been 100 percent achieved by the end of Year Four. All six program NUDEIL District Maintenance Plans were formulated at the end of Year Three.
4 Winrock Operations
Winrock completed its restructuring to accommodate six Districts as opposed to four Districts in Year Three. Supporting six districts over extremely poor roads with poor communications added more layers of operations and management to insure consistent support to the Districts and to USAID.
Winrock operations focused on providing the NUDEIL DLGs with the added capacity to manage the NUDEIL infrastructure contracts and supervise construction works to ensure accountability and quality. In addition to staff provided to the DLGs by the project, a large part of the efforts required to supervise and implement the projects were fuel and vehicle running costs. Winrock maintained a fourteen light vehicle fleet and 27 motorcycles in operation across the six districts and made generators available with running hours in order to facilitate report writing and photocopying, scanning and sending of correspondence, and to increase the ability of the DLGs to supervise ongoing projects.
4.1 Finance
Please see the Tables below for the Winrock Contract Financial Status as of July 31, 2013:
Table 25 Winrock Contract Financial Status Item Amount Ceiling Price $12,250,257 Obligation $12,053,991 Unobligated Funds $196,266
Table 26 Winrock Budget Status Budget Line Total Budget Amount Total Expenditures Balance (USD) (USD) Incurred as of July 31, 2013 (USD) Direct Labor 1,090,814 956,146 134,667 Fringe Benefits 542,085 483,808 58,277 Consultants and STTA 216,674 228,736 (12,062) Travel and Per Diem 561,895 691,371 (129,476) Allowances 792,942 659,939 133,003 Equipment & Supplies 735,410 682,904 52,506 Other Direct Costs 4,309,384 4,138,937 170,447 Subcontractor 1,558,283 1,371,909 186,374
4.2 Personnel In addition to the large number of interns employed by the Program in Year Three, Winrock employed 154 full-time staff. 67 percent of those individuals were technical staff (Community Mobilizers, Engineers, M&E Assistants, Environmental Assistants and Drivers) in the NUDEIL District field offices to provide direct support to the Districts. These staff included the additional recruits for Community Mobilizers, Engineering Officers, District Support Staff, and Environmental Officers to support expanding activities in the new Districts.
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Table 27 Winrock Staff Employed Location Staff Amuru 15 Gulu 23 Kitgum 24 Oyam 21 Nwoya 7 Lamwo 13 Head Office Gulu 51 Total 154
4.3 Assets
Winrock has worked closely with USAID to identify and finalize recipients for the NUDEIL disposition plan, and the recipients include a combination of DLGs and USAID IPs. Winrock verified assets on an annual basis during the project and submitted annual inventory reports to USAID. In addition, USAID performed Program asset verifications in the NUDEIL offices from April to June 2013.
Between the dates of May 5, 2011 and June 2, 2011, the NUDEIL Program received disposition items from the USAID NUTI Program upon NUTI project closure. Items received did not include inventory numbers for identification purposes so Winrock was forced to identify, and subsequently match items received to the lists provided by NUTI through serial numbers and item descriptions to the extent possible. At that time, NUTI items were merged into the NUDEIL inventory lists.
Winrock liaised with the designated organizations and Districts to coordinate the inspection, pickup and transfer of the property. The recipient will be required to sign a transfer memorandum indicating receipt of the specific inventory items. A copy of the transfer memorandum will be forwarded to the COR and CO as a form of notification. Partner recipients will be required to pick up the items from the NUDEIL main office.
Please see Appendix E for the Disposition Plan.
4.4 Contract Actions The following list provides a summary of the contract modifications for the duration of the project. Over the duration, Winrock worked with ten different COR/ACOR’s for NUDEIL program guidance and contract management.
1. Modification One. a. NICRA rates were updated b. Revised scope of work, removed Pilot project to fund seconded staff 2. Modification Two. a. Incrementally funded the program by $1,899,907 raising the obligated amount from $3,000,000 to $4,899,907 3. Modification Three. a. Increased the ceiling of the contract from $7,493,104 to $9,327,354 b. Obligated $2,593,197 in incremental funds c. Revised the statement of work under section C by adding two new districts i.e. Nwoya and Lamwo, and d. Revised and updated contract clauses 4. Modification Four
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a. Incremental funded amount increased from $7,493,104 to $9,327,354 5. Modification Five a. Exercised option period- 9 months in accordance with FAR clause 52.217-9. Option to extend the term of the contract b. Extended period of performance of the contract by 9 Months from October 15, 2012 to July 14, 2013 in the amount of $2,001,637 c. Revise the estimated cost of the contract to include the base and option period to a total of $11,328,991 d. Approved extension of COWI subcontract e. Increased obligation to $11,328,991 f. Revised scope of work g. Revised contract section F h. Revised and update contract clauses i. Incorporated option period budget 6. Modification Six a. Extended the project period of performance from July 14, 2013 to September 15, 2013 b. Increased the total estimated cost(TEC) from $11,328,991 to $12,250, 257 c. Added a revised statement of work (SOW) d. Provided $225,000 in incremental Funding e. Revised scope of work f. Set due date for revised work plan
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5 Appendices
Appendix A: COWI Engineering Status Report Appendix B: Financial Report Appendix C: EMMR (annual) and Environmental Status Report Appendix D: Project Bibliography Appendix E: Final Disposition Report Appendix F: Maps Appendix G: Work Plans Appendix H: Average Project Costs and Contractors Sums Appendix I: User Committee Tracker Appendix J: Final PMP Appendix K: Audit Reports Appendix L: District Maintenance Plans Appendix M: Project Qualification Checklist Appendix N: NUDEIL Website (HTML of nudeil.org)
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Appendix C EMMR and Environmental Status Report
NUDEIL ENVIRONMENT FINAL Report 2013
Throughout the year NUDEIL started implementing project activities, environmental impact assessment (EIA) activities remained a key component of the implemented projects. In general, the environmental activities conducted covered four basic EIA elements: screening, analysis and document development, approvals and monitoring. The fifth component that needs to be added is the environmental Audit at the complete close of the project to determine which mitigation measures had greater challenges in the implementation and recommend way forward.
EIA activities during this year in particular, focused on all the six NUDEIL Districts, namely: Amuru, Gulu, Kitgum, and Oyam, Nwoya and Lamwo though Nwoya and Lamwo are yet implement their first tranche considered as Tranche 3 since NUDEIL came in to operation. For Nwoya the construction of Engineering block, Lungulu primary school class room blocks and teachers houses and construction of a total of Thirty six water points in Anaka, Alero, Porongo and Kochgoma Sub counties are under monitoring. In Lamwo District, Engineering blocks, water office block and a total of Ten boreholes in lot one in Agoro, Palabek, Madiopei and Lokung sub counties are due for monitoring for Environmental compliance while lot two water points are to be re-advertised. From an EIA standpoint, T1 projects in all the districts (apart from in Lamwo and Nwoya which were not operational by then) are complete and final approvals certificates of environmental compliancy for most of the projects in process from the District Environment Officers to be issued to the relevant stakeholders to close-out the projects and those projects which were cancelled and re-advertisement such as Ali-Layima road in Amuru District is now under monitoring. Meanwhile, all T2 projects are mostly complete with pending issues mostly of tree planting and burrow pit restoration mostly in Gulu district for all the roads apart from Teolam-Piabona-Olel road and some selected roads in Oyam such as Upper center-Awio, Ojwi-Wiagaba roads were trees have not been planted and burrow pits not restored. As stated by the natural resource management department of Oyam district (meeting held in the district on the 5th June 2013, the retention money must be used to conduct these activities such that T2 can be complete for Oyam district while Gulu district needs to come up with a suggestion in order to restore the environment. (Note: Kitgum, Nwoya and Lamwo districts contain no T2 projects).
EIA activities for T3 projects are all at monitoring stages in all the Districts of implementation. In Amuru, Six road rehabilitation projects are currently in the monitoring stage, while one other (Olamnyuu-Atiak section one) has to be re-Advertised. The rehabilitation of Atiak-Kalwala and Olamnyuu-Atiak stops only at the rivers thus section one and section twos across the rivers are not worked upon. In case of further development in construction of the bridges, Project Briefs for the planned structures on the rivers must be developed. Furthermore, five primary schools are still under monitoring stage for environmental compliancy. Finally, water points in Lamogi and Pabbo Sub Counties are near completion pending certificate of environmental compliancy to be issued by the District Environment Officer to the contractors while Amuru town conical, Amuru and Atiak sub counties are under monitoring.
In Gulu, one road divided in to four sections is under monitoring, around twenty four schools and Seventy three new construction water points under monitoring. Proposed structure for water crossing at Acet- Jungumi road is pending comments from NEMA after submitting the screening report
In Kitgum, all the roads and schools are under monitoring with specific emphases and follow up on majorly tree planting and burrow pit restoration otherwise with these in place the roads would have be categorized as complete. .
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In Oyam, all the project roads, schools and water points are under monitoring. In addition, Oyam is still awaiting NEMA’s formal decision on a Project Brief submitted for the planned construction of swamp crossings (proposed bridges) at Upper Centre-Awio and Adit-Dogatuk swamps and approvals by NEMA also for the screening report submitted for the proposed structure at Ojwi-Wiagaba water crossing. NEMA has taken long with the approval of these briefs because they do not have the total investment cost of the project.
Finally, NUDEIL submitted to USAID a memorandum detailing its recommendation to implement and complete an Environmental Assessment (EA) for the road structures and new road alignments planned that will cross sensitive wetlands/streams and other sensitive environments, namely the swamp crossings in Oyam as well as other projects requiring bridges or box culverts (ex: Olamnyuu-Atiak road to cross Unyama River). NUDEIL is now clear about how to handle such issues after receiving feedback from USAID on November 21st 2012 which clearly stated that no need for Environmental Assessment for such projects but Winrock can only follow the two categorical and negative conditions with mitigation measures within the scope of all NUDEIL work in case such scenarios arise.
NUDEIL’s EIA team endured several challenges during the quarter, some due to the complex nature of the relationship between District staff members and the supporting EIA team and the routine misunderstanding of reporting lines. Based on the District’s long history working with NGO’s and consultants who submitted documentation to NEMA on their behalf, and due to the lack of internal funding and support that many District Environmental Departments suffer from, there are often delays in work progress, report submission, as well as routine turn-over and gaps in Environmental staff in the Districts. Contractors not responding to the suggested mitigation measures are the current major problem that holding most of the projects in Tranche 2 and some in Tranche three particularly schools not to be completed because environmental restorations are not yet done or completed by the contractors. Besides these, the retentions and restoration fees in the Bills of Quantities are very little compared to the other items and activities that are contacted by the contractors as a result they usually ignore restoration. Eliminating the Environment field staff at the operation Districts has created more gap for effective monitoring of the activities bearing in mind need to frequently follow the contractors and support to the District Environment Officers in order to achieve environmental compliancy is now limited due to the fact that one person has to round all the district. In addition to above mentioned challenges, the general design of the project where the district is the implementer limits the NUDEIL Environment team to take radical actions where mitigation measures or when right procedures of handling activities are not being followed. However, the EIA support team continue to emphasize that the District should engage NEMA directly for approvals regarding NUDEIL projects, as they are the implementers of the program, and this process of District-level engagement is now being adopted in the Program Districts.
To this effect, a meeting was held with NEMA during the quarter to refresh them on the characteristics of the NUDEIL Program, and clarify their expectations for reporting from the District. NEMA agreed and reinforced that most of the projects under the scope of the Program are rather “low-impact”, but that the roads in particular should be presented to them in Screening reports submitted to them by the District on a routine basis, and that for any high-impact projects (such as swamp crossings) Project Briefs could be prepared which NUDEIL team are now supporting the districts to implement.
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NUDEIL ENVIRONMENT FINAL Report 2013
Looking forward before close of the project, NUDEIL Environment activities will focus on monitoring to ensure adequate environmental compliancy and issuing of environmental compliance certificate to the projects that are completed. In addition, NUDEIL will complete necessary documents for the water crossings at Acet -Jungumi road in Gulu and Ojwi-Wiagaba in Oyam after a feedback is got from NEMA.
It should be noted that for any proposed Tranche four activities in all the operational district Nwoya, Lamwo and Kitgum in Particular, no environmental activities have been conducted. Secondly, an environmental Audit will be very vital at the closer of the project.
Below is the summary of EMMR forms 1-3 as USAID requirement in the IEE.
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USAID/Uganda NUDEIL Program Summary for Environmental Monitoring and Management Report (EMMR) for all the six Districts
EMMR Part 1 of 3: Environmental Verification Form
Name of Prime Implementing Organization: GOU/ WInrock International Funding Period for this award: FY 2012- FY 2013
Name of Sub-awardee Organization (if this EMMR Current FY Resource Levels: FY______is for a sub): Gulu, Oyam, Kitgum, Nwoya, Lamwo and Amuru Districts This report prepared by: Name: Comfort Date: July 12, 2013 Geographic location of USAID-funded activities (Province, District): Northern Uganda Date of Previous EMMR for this organization: September 30, 2011 Date of Monitoring: September 2012-June 2013
Indicate which activities your organization is implementing under NUDEIL funding.
Key Elements of Program/Activities Implemented Yes No
1 Education, Technical Assistance, or Training X Analysis, Studies, Academic or Research Workshops and Meetings (thou Document and Information Transfers gh Programs involving health care, or family planning services except not where directly affecting the environment all) Studies, projects or programs intended to develop the capability of recipient countries and organizations to engage in development planning
2 Procurement, Storage, Management and Disposal of Public Health x Commodities
3 Generation, storage, handling and disposal of hazardous and highly x hazardous medical waste
4 Small-Scale construction or rehabilitation of hospitals, clinics, laboratories, x VCT or training centers
5 Small-Scale Water and Sanitation x
6 Small-Scale agricultural activities, including but not limited to small crop x production, drip irrigation, aquaculture, horticulture, poultry and small livestock, and dairy production
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7 Use of pesticides x
8 Other activities that are not covered by the above categories x
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NUDEIL ENVIRONMENT FINAL Report 2013
EMMR Part 2 of 3: Mitigation Plan – Water (note that this summarizes for all the six districts) . Category of Describe specific environmental Activity from threats of your organization’s Description of Who is Monitoring Indicator Monitoring Frequency of Section 5 of activities (based on analysis in Mitigation Measures responsible Method Monitoring NUDEIL IEE Section 3 of NUDEIL IEE) for these activities as for monitoring required in Section 5 of NUDEIL IEE 2. Small‐Scale During planning and Designing ‐Clearance of vegetation Environmental BOQ includes mitigation ‐Review of BOQ by Once before BOQ Water and ‐Site selection, design and assessment should be limited to the team, measures proposed in EA to assure is presented for Sanitation of water pointw ith threats such as; required area and width. Engineering, Monitoring Plan or other proper budgeting bids. conflict arising with the local Local EIA document ofm itigation community either towards the project ‐Consult community Community and measures developer, contractor or both, prior to activity Water Officer ‐Monitoring Plan proposed. damage to valuable historic, religious, ‐Ensure local community ‐Health reviewed and accepted cultural, and sensitive ecosystems or participation inspector by Engineering Team. ‐Review of endangered species and land takes for ‐Implement community ‐trained water ‐Agreements and MOU Monitoring Plan by the construction which reduces the sensitization meeting source and water source Eng Team, EIA coverage of cultivable land for the committee committee formed and meeting held with owner. ‐Survey for, and avoid, ‐Local Council appropriately approved Eng Team for site During construction wetlands, estuaries or Drafted and approved ‐Review of
‐Men wanting to monopolizing other ecologically meeting Agenda and agreements and ‐ Twice during work ‐Heavy equipment used for drilling sensitive sites in the minutes MOU construction lead to pollution soil and noise), soil project area ‐Identify ‐Attendants list ‐ Observation particularly at ( nearby areas that degradation and Compact soil, presented to thevarious ‐ Photography drilling stage. changing surface and groundwater contain endangered expertise (Community ‐community ‐ Multiple times
flows and damaging future use for species and get mobilizer Manager, meetings during and after cultivable land. professional assessment Environment Specialist, construction
‐Adverse health and safety effects of species’ sensitivity to Water Officer and ‐ Three times
associated with the use of construction at site District Engineer). during machinery lubricants) ‐Ensure an agreement ‐Review of agreements operation. ‐Removal of vegetation for the proposed land is between community and ‐Threat to existing structure (schools, signed by the land contractor worship centers, water points and owner and district local ‐ First Aid kit at site buildings in trading centers) Government before any ‐Generation of construction waste construction takes place ‐No oil, fuel or grease ranging from solid waste from to show that the owner spills observed in project
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NUDEIL ENVIRONMENT FINAL Report 2013
Category of Describe specific environmental Activity from threats of your organization’s Description of Who is Monitoring Indicator Monitoring Frequency of Section 5 of activities (based on analysis in Mitigation Measures responsible Method Monitoring NUDEIL IEE Section 3 of NUDEIL IEE) for these activities as for monitoring required in Section 5 of NUDEIL IEE package materials, liquids (drilling of the and gave t area fluids, oils, greases and fuel) on site willingly. l i with associated problems ‐‐Avoid work at night
‐ Social issues (interaction of the ‐Use protective gears ‐Provide first Aid kit at community with the workers eading l site to; Spread of STD, over drinking and ‐Equipment should bei n poor pay of the local workers good working conditions to avoid oil spills, loud During Operation noise; bad smoke (Carbon monoxide). Contamination of groundwater ‐Set protocols f or vehicle supply with its problems such as; Ill maintenance such as requiring that repairs healtho f community, Spread of water borne and water related diseases, and fueling occur elsewhere or over High possibility f water becoming o impervious surface such contaminated with pathogens as plastic sheeting ‐Replant vegetation or chemicals which will affect ‐Work should be livestock and humans performed done during day time ‐Depletion of fresh water resources ‐Concentrate noisiest with problems such as; Destruction of types of work into as the natural resource, destruction of short a period as possible aquatic life, loss of economic ‐Have construction productivity, loss of recreation areas, crews and supervisors land subsidence and increased cost of be lert for buried water supplies in the future or in historic, a religious and down‐gradient locations cultural objects and provide them with ‐Spread of vector‐borne diseases; procedures to follow if such objects are
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NUDEIL ENVIRONMENT FINAL Report 2013
Category of Describe specific environmental Activity from threats of your organization’s Description of Who is Monitoring Indicator Monitoring Frequency of Section 5 of activities (based on analysis in Mitigation Measures responsible Method Monitoring NUDEIL IEE Section 3 of NUDEIL IEE) for these activities as for monitoring required in Section 5 of NUDEIL IEE contamination of water supply by discovered & visibly pathogens (animal and human if soak mark the locations pits are not well constructed and buried historic, religious and cultural objects maintained) (O) ‐‐ Environmentally friendly waste management practices (such as re‐using paper and other products, recycling, source separation f wastes o and their proper disposal)
‐Do not dump wastes within the buffer zone of sensitive areas such as water bodies and existing structures. ‐If waste will be buried
ons ite, avoid wherever possible siting the burial pit up‐gradient from a drinking water source such as a well. Pit must be lined with impermeable material such as clay or polyethylene.
‐Contractor is advised to monitor his workers and educate on the dangers
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NUDEIL ENVIRONMENT FINAL Report 2013
Category of Describe specific environmental Activity from threats of your organization’s Description of Who is Monitoring Indicator Monitoring Frequency of Section 5 of activities (based on analysis in Mitigation Measures responsible Method Monitoring NUDEIL IEE Section 3 of NUDEIL IEE) for these activities as for monitoring required in Section 5 of NUDEIL IEE of HIV/AIDS and general education on HIV/AIDS conducted during community sensitization.
‐Laboratory Test for coliforms, Chemicals and other Impurities should be done before community can start using water.
‐Such areas were latrine is ocated not ess than l l 30m away from water sources and were latrines previously exists should be avoided
‐Avoiding siting boreholes or any water point near dumping site, latrine and obviously contaminated surface water
‐Construct water points in areas which have Clay, silt, and fine sand soil types. These have grain sizes small enough to act as natural filters for microbial contaminants (<0.2mm). Certain clay
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NUDEIL ENVIRONMENT FINAL Report 2013
Category of Describe specific environmental Activity from threats of your organization’s Description of Who is Monitoring Indicator Monitoring Frequency of Section 5 of activities (based on analysis in Mitigation Measures responsible Method Monitoring NUDEIL IEE Section 3 of NUDEIL IEE) for these activities as for monitoring required in Section 5 of NUDEIL IEE soils can also absorb viruses.
‐Take in to consideration location factors such as; locating the well at the highest point of the property, avoid positioning down slope from potential sources o f contamination, including surface water flows and flooding conditions.
‐Soak pits should be designed with porous soil to avoid accumulation of water but rather promote good drainage and filtration of waste water
‐Where possible provide for drinking troughs for animals
‐ Prevent soil erosion in the vicinity of the water supply point
‐Avoiding siting boreholes or any water
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NUDEIL ENVIRONMENT FINAL Report 2013
Category of Describe specific environmental Activity from threats of your organization’s Description of Who is Monitoring Indicator Monitoring Frequency of Section 5 of activities (based on analysis in Mitigation Measures responsible Method Monitoring NUDEIL IEE Section 3 of NUDEIL IEE) for these activities as for monitoring required in Section 5 of NUDEIL IEE point near dumping site, latrine and obviously contaminated surface water ‐ Design goodDrainage systems lacking ‐Good design to prevent Leakage from pipes/wastage fromtaps ‐Form and train water source committee who will show concern or stagnant water f
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NUDEIL ENVIRONMENT FINAL Report 2013
EMMR part 3 of 3: Reporting form – Water
List each Mitigation Measure from column 3 in the EMMR Mitigation Plan (EMMR Part 2 of 3) Status of Mitigation Measures List any Remarks outstanding issues relating to required conditions Clearance of vegetation should be limited to the required area and width Only require areas for construction have Non Good been cleared Consult community prior to activity Local communities are always consulted Non Good Ensure local community participation Achieved communities do greatly Participate Non Good Implement community sensitization meeting Achieved Good Survey for, and avoid, wetlands, estuaries or other ecologically sensitive sites in All these have been done before Non Good the project area implementations as a result all the bore holes are not affecting these areas Identify nearby areas that contain endangered species and get professional All the bore hole sites are out ofthese areas Non Good assessment of species’ sensitivity to construction at site Avoid work at night a chievedNongood Ensure an agreement for the proposedl and iss igned by the l and owner and Mostly done Areas where Fair districtl ocal Government before any construction takes place to show that the these have not owner of the land gave it willingly. been achieved are to be followed and to ensure that they are completed. still following up especially for newly drilled water points in Tranche three Use protective gears Contractors do provide Non Good
Provide first Aid kit at site Mostly available at sitef or work ers Non Good
Equipment shouldbe in good working conditions to avoid oil spills, loud noise; bad Achieved Non Good smoke (Carbon monoxide).
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NUDEIL ENVIRONMENT FINAL Report 2013
Set protocol s for vehicle maintenance such as requiring that repairs and fueling In case o f breakdowns, most of the machi nes Non Good occur elsewhere or over impervious surface such as plastic sheeting are serviced at appropriate servicing sites and fueling always at fuel stations Replant vegetation Some areas were vegetated particularly Districts that did poor Kitgumwater points not plant trees at water points are advised to do so. This is still pending for some contractors and Follow ups are ongoing
Have construction crews and supervisors bea lertf or buried historic, religious and Crewi s always aware as a result no bore Non Good cultural objects and provide them with procedures to follow if such objects are hole affects such areas istoric, religi ous and cultural discovered& v isibly mark the locations buriedh objects Environmentally friendly waste management practices (such as re‐using paper Wastes have been properly managed Non Good and other products, recycling, source separation of wastes and their proper management Contractor s advised to monitor is workers and educate on the dangers of This has been achieved through continues Non Good i h HIV/AIDS and general education on HIV/AIDS conducted during community community sensitization and Health sensitization education Laboratory Test for coliforms, Chemicals and other Impurities should be done First tests done revealed water good for Awaiting for Good before community can start using water. consumption and second tests ongoing second test results for all the water points Such areas were latrine isl ocated not less than 30m away from water sources and All the boreholes are located considering this Non Good were latrines previously exists should be avoided condition
Avoiding iting boreholes or any water point near dumping site, atrine and All the boreholes are located considering this Non Good s l obviously contaminated surface water condition Construct water points in areas which have Clay, silt, and fine sand soil types. All the boreholes are located considering this These have grain sizes small enough to act as natural filters for microbial condition contaminants (<0.2mm). Certain clay soils can also absorb viruses. Take in to consideration location factors such as; locating the well at theh ighest All the boreholes are located considering this point on the property, avoid positioning down slope from potent ial sources of condition contamination, including surface water flows and flooding conditions. Soakp its should be designed with porous soil to avoid accumulation of water but This have been adequately done except Maintance for Revisits and rather promote good drainage and filtration of waste water maintance problem isa challengef or most of some water meetings the water points in all the district apart from points still with the Nwoya were the soak pits are not worked challenge and water user upon Nwoya in committees
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NUDEIL ENVIRONMENT FINAL Report 2013
parti cu l ar soak and other pits need to be relevant worked upon stakeholders to ensure that these are all appropriately done. Prevent soil erosion in the vicinity of the water supply point Achieved in the entire district apart rom Nwoya water Good apart f Nwoya. point soil erosion from the ones issues should be in Nwoya. handled together with the soak pit. Avoiding iting boreholes or any water point near dumping site, atrine and All the boreholes are located considering this non Good s l obviously contaminated surface water condition Design goodDrainage systems ‐Good design to prevent Leakage from Achieved Non Good pipes/wastage from taps
‐Form and train water source committee who will show concern for the All the WUC or water points in tranche Refresher Make them f management and maintance of the water points threes are formed and trained however, the trainings and active challenge is that some are not active as a motivations in through the result maintance is a challenge. any other means recommende is recommended r measures as for these WUC to stated. be active at all the times.
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NUDEIL ENVIRONMENT FINAL Report 2013
EMMR Part 2 of 3: Mitigation Plan‐ Schools . Category of Describe specific environmental Activity from threats of your organization’s activities Description of Who is Monitoring Monitoring Frequency of Section 5 of (based on analysis in Section 3 of Mitigation Measures responsible Indicator Method Monitoring NUDEIL IEE NUDEIL IEE) for these activities as for monitoring required in Section 5 of NUDEILI EE 1.Small‐Scale ‐Damage to sensitive or valuable Consult with local Community Affected ‐Community Once before Construction ecosystems from construction of community to identify Mobilizers, areas meeting. construction and (schools) infrastructure, associated such areas and Environment restored ‐Observation. multiple times during temporary worker dwelling, or demarcate them. Team, Local ‐ ‐Photographs construction. construction storage units for Locate structures far Conical and Monitoring personnel or equipment from such ecosystems Engineering plan ‐Restoration by team reviewed refilling and leveling to ‐ Drafted original sites, tree and planting approved
meeting Agenda and minutes
‐Removal of vegetation and/or Replant vegetation Environment Trees ‐observation Once before compaction of the soil and grading of cover after and planted ‐photographs construction, three the site, altering drainage construction and Engineering ‐evidence ‐Community times during patterns and water tables, changing general restoration. team of drainage consultation. construction and twice access to water by animals, people and Good designs to ensure being after construction vegetation, or that water drainage are altered degrading water resources not altered and access present or not changed absent. Sedimentation of surface waters ‐Ensure all possible Environment ‐Evidence Observation Multiple times during through removal of natural land cover, measures that prevent and of soil and and after construction excavation, extraction of construction soil erosion such as Engineering erosions. photography materials and other construction‐ tree and grass planting, team related activities that result in soil protecting buffer zone, erosion good designs for drainage system. ‐Contamination of groundwater and Sanitation facilities Environment, Presence or ‐Testing Three times during and surface water supplies through should be available at Engineering absence of nearby water after construction
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NUDEIL ENVIRONMENT FINAL Report 2013
Category of Describe specific environmental Activity from threats of your organization’s activities Description of Who is Monitoring Monitoring Frequency of Section 5 of (based on analysis in Section 3 of Mitigation Measures responsible Indicator Method Monitoring NUDEIL IEE NUDEIL IEE) for these activities as for monitoring required in Section 5 of NUDEILI EE improper disposal of human and other construction site. They team, water sanitation sources and biological wastes during the should also be 30m and health facilities. observation construction period away from any water Officers source. ‐Adverse social impacts due to influx Community Community Meeting ‐community Three times during of outside workers, sensitization and Mobilizers and minutes meetings construction Inequitable distribution of economic awareness about Environment present ‐observation benefits of construction spread of HIV/AIDS Campaigns. Team, ‐Review of diseases such as HIV/AIDS, Poor Ensure that women are relevant EIA working conditions, men dominating equally employed to documents work etc. work, workers should be provided with working gear ‐Damage to aesthetics of site/area Restoration through Environment Evidence of ‐Observation Three times before, planting of trees, team such and during and after Waste management damage Photography construction etc. ‐Use of toxic materials during ‐Follow manufacture’s Environment observation Once du ring construction such as chemicals used as instruction while and construction anti‐termites, wood preservatives etc. applying the engineering chemicals/pesticides team ‐Avoid unnecessary use of the chemicals. Wear protective devices while applying chemicals ‐Ensure proper storage of the chemicals or pesticides (preferable on hard surface cement) ‐Avoid re use of containers for storing chemicals
‐Improper extraction of construction Restoration of sites Environment Evidence Observation Twice during
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NUDEIL ENVIRONMENT FINAL Report 2013
Category of Describe specific environmental Activity from threats of your organization’s activities Description of Who is Monitoring Monitoring Frequency of Section 5 of (based on analysis in Section 3 of Mitigation Measures responsible Indicator Method Monitoring NUDEIL IEE NUDEIL IEE) for these activities as for monitoring required in Section 5 of NUDEILI EE materials such as wood, stone, gravel, where such materials and of such and construction or clay that damages have been extracted engineering areas Photography terrestrial ecosystems and replanting team
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NUDEIL ENVIRONMENT FINAL Report 2013
EMMR part 3 of 3: Reporting form ‐ Schools
List each Mitigation Measu re from column 3 in the EMMR Mitigation Plan (EMMR Part 2 of3 ) Status of Mitigation List any outstanding issues relating to Remarks Measures required conditions Consult with local community to identify such areas and Achieved, local To date some most of the trees have not Follow up of contractors for demarcate them. Locate structures far from such communities are always been planted in the schools apart from T3 tree planting and general ecosystems consulted. schools inK itgum, Pawel P/Si n Amuru and restoration is highly required ‐Restoration by refilling and leveling to original sites, Apala B in T1 school in Oyam. and to continue to ensure tree planting compliancy. Replant vegetation cover after construction and general Designs are good Restorations of the compounds and tree Just like above. restoration. plantings are not yet fully achieved as Good designs to ensure that water drainage are not stated above. altered and access not changed ‐Ensure all possible measures that prevent soil erosion These are in place Trees planting and restoration still a Same as above such as tree and grass planting, protecting buffer zone, especially the design challenge as stated above good designs for drainage system. Sanitation facilities should be available at construction All observed Non Good site. They should also be 30m away from any water source. Community sensitization and awareness about HIV/AIDS Achieved Though HIV/AIDS sensitization did not take Amuru and Gulu T3 schools Campaigns. Ensure that women are equally employed to place in most of the Gulu and Amuru must lan in one way or the p work, workers should be provided with working gear schools in T3. Secondly, some contractor’s other conduct these activities. especially in Nwoya for school construction ‐Meeting was organized and were cheating workers by not paying them contractor was warned never after acquiring construction materials from to repeat such an act since them. then, these acted as an eye opener to oversee all contractors not to engage in such an act. This still calls for frequent verification. Restoration through planting of trees, Waste Achieved except for tree But for tree planting as a way of restoration As explained in the first management etc. planting as explained above first section section. ‐Follow manufacture’s instruction while applying the Achieved Non Good chemicals/pesticides ‐Avoid unnecessary use of the chemicals. Wear protective devices while applying chemicals ‐Ensure proper storage of the chemicals or pesticides (preferable on hard surface cement) ‐Avoid re use of containers for storing chemicals Restoration of ites where such materials have been Achieved in almost all the Trees are to be planted at the site where See in the first explanation. s
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NUDEIL ENVIRONMENT FINAL Report 2013
extracted and replanting areas since most of the construction of the school is taking p l ace materials are obtained which have not happened in some areas as from different sites mainly highlighted above. provided by the local community members.
. EMMR Part 2 of 3: Mitigation Plan - Roads
Category of Describe specific environmental Activity from threats of your organization’s Description of Who is Monitoring Indicator Monitoring Frequency of Section 5 of activities (based on analysis in Mitigation Measures responsible Method Monitoring NUDEIL IEE Section 3 of NUDEIL IEE) for these activities for monitoring as required in Section 5 of NUDEIL IEE 1.Rehabilitation Planning and design phase The community Environment ‐Screening forms ‐ Review of EIA ‐Once before of roads Since land is a sensitive issue in the should be consulted, team, completed and documentation construction Northern region, any sort of un sensitized and Community approved to ensure it has authorized land acquisitions may cause encouraged to Mobilizers, ‐EIA documents drafted been conflicts within the local community, participate in the Engineering and appropriately appropriately approved. project developer, contractor or both. project by the D istrict Officers and approved This might be aggravated by damage of and lower District ‐BOQ includes ‐Review of BOQ valuable historic, religious, cultural, administrative offices Engineers mitigation measures by EA Team to and paleontological resources (in case and community proposed in Monitoring assure proper of chance finds). This might lead to Mobilizers before Plan or other EIA budgeting of injuries, disease, or death of workers, implementation of the document mitigation and local residents as the communities project. ‐Monitoring Plan measures may become aggressive and hostile. reviewed and accepted proposed. Development of design by Engineering Team ‐Review of ‐Men might monopolize standards for each ‐ Completed Erosion Monitoring discussions/meetings and questions facet of construction Control Plan Plan by Eng. might arise from different sectors and and related activities, Team, EIA (politicians, cultural leaders etc.). This e.g., road bed, road meeting held can lead to conflict and confusion surface drainage, with Eng. Team during i mplementation of project. culvert installation, re‐ for site vegetation etc. and erosion control measures to offset likely erosion impacts
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NUDEIL ENVIRONMENT FINAL Report 2013
Category of Describe specific environmental Activity from threats of your organization’s Description of Who is Monitoring Indicator Monitoring Frequency of Section 5 of activities (based on analysis in Mitigation Measures responsible Method Monitoring NUDEIL IEE Section 3 of NUDEIL IEE) for these activities for monitoring as required in Section 5 of NUDEIL IEE such as at the streams, wetlands etc. Construction Phase Proper storage, Environment, ‐ No solid waste and ‐Review of ‐Multiple visits during The construction crew shall generate disposal of wastes Engineering fecal disposal observed relevant EIA construction waste (both solid and fecal matter) that including fecal matter team and Local tol iter the surrounding documents can contribute to the spread of by providing Councils. area or water bodies. ‐Consultation
communicable diseases such as cholera temporary sanitation ‐First Aid kit available with the if not properly managed. on site, e.g., pit latrines ‐working protective contractor and (these should only be gears at site. Engineering The construction crew may also have located where the ‐Both men and women Officers adverse effects on fragile sites water table is low) are employed as ‐Interviews especially the water sources. laborers. with workers Erecting shades/ ‐ Presence of clean Cleared vegetation and cut to spoil may shelter for breast drinking water
compromise aesthetic value f the feeding mothers sites. o
Set guidelines Also ince some construction crew prohibiting poaching members s may be away from their and collection of families for long times, they might plants/wood with engage in unprotected sex with female meaningful workers and residents from nearby consequences for communities hence potentially violation such as transmit or acquire HIV/Aids. termination of employment. HIV/AIDS may increase since different people with different HIV/AIDS Provide adequate statuses, within and outside the project quantities of food and area, will be employed to do work. cooking fuel; both should be of good quality.
Provide hygiene and public health training
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NUDEIL ENVIRONMENT FINAL Report 2013
Category of Describe specific environmental Activity from threats of your organization’s Description of Who is Monitoring Indicator Monitoring Frequency of Section 5 of activities (based on analysis in Mitigation Measures responsible Method Monitoring NUDEIL IEE Section 3 of NUDEIL IEE) for these activities for monitoring as required in Section 5 of NUDEIL IEE to road crews, including information about transmission of HIV/AIDS and other sexually transmitted diseases.
Provide clean and safe drinkingwater for construction crew. Land ownership and land use The community Environment, No solid waste and ‐Community ‐Multiple visits during intensification resulting in to Since land should be consulted, Engineering fecal disposal observed meetings construction is a sensitive ssue n the Northern sensitized and team and Loca l i i tol iter the surrounding ‐Consultation region, any sort f un authorized land encouraged to Councils. o area or water bodies. with the acquisitions may cause conflicts ithin participate in the w ‐Minutes of meeting contractor and the local community. This might be project by the D istrict aggravated by damage of valuable and lower available. Engineering historic, religious, cultural, and administrative offices ‐Clearance of Officers paleontological resources (in case of and community vegetation only in the ‐Interviews chance finds). This might lead to Mobilizers before required area and with workers injuries, disease, or death of workers, implementation of the width. and local residents as the communities project. may become aggressive and hostile. Proper implementation De‐vegetation and associated erosion of developed design may lead to loss of habitat f or micro‐ standards for each organisms, loss of fertile soils for facet of construction agriculture. and related activities, e.g., road bed, road Abandoned quarries or borrow pits surface drainage, may act as water catchment areas for culvert installation, re‐ cattle. However these can also be good vegetation etc. and breeding places for insect vectors when erosion control stagnant water accumulates hence measures to offset
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NUDEIL ENVIRONMENT FINAL Report 2013
Category of Describe specific environmental Activity from threats of your organization’s Description of Who is Monitoring Indicator Monitoring Frequency of Section 5 of activities (based on analysis in Mitigation Measures responsible Method Monitoring NUDEIL IEE Section 3 of NUDEIL IEE) for these activities for monitoring as required in Section 5 of NUDEIL IEE spreading of vector‐borne diseases. likely erosion impacts Borrow pits and quarry sites may take such as sedimentation land out o f other useful production. and chocking of streams. The quarry may become a safety hazard and could cause conflicts w ithin Borrow pits, quarry the community. sites and camp site areas should be Increased agriculture and better prices restored according to for the agricultural produce as a result their restoration plans of increased marketing f acilities. This to make sure that the will have a direct positive impact to the sites are suitable for local community members. This will sustainable use after make their lives easier as they fulfill construction. their social obligations. There should be reforestation with indigenous (locally adapted) species along the road after construction.
There should be community consultation and participation especially during the siting of borrow pits, camp sites and waste disposal areas.
Anti‐erosion structures and fast growing creeping grass should be lanted n erosion p i
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NUDEIL ENVIRONMENT FINAL Report 2013
Category of Describe specific environmental Activity from threats of your organization’s Description of Who is Monitoring Indicator Monitoring Frequency of Section 5 of activities (based on analysis in Mitigation Measures responsible Method Monitoring NUDEIL IEE Section 3 of NUDEIL IEE) for these activities for monitoring as required in Section 5 of NUDEIL IEE prone areas to offset surface runoff and erosion.
Photos of quarry, borrow pits and camp sites should be taken before initiating excavation, so that restoration can match the original site characteristics as much as possible.
Monitor adherence to plans and impacts of extraction practices & modify them as necessary Drainage structures to direct water away from pits should be installed.
In case the borrow pits are to be left un restored, there should a discussion with local community. This should only be done if there is an option of retaining quarry pits as water collection ponds for cattle, irrigating
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NUDEIL ENVIRONMENT FINAL Report 2013
Category of Describe specific environmental Activity from threats of your organization’s Description of Who is Monitoring Indicator Monitoring Frequency of Section 5 of activities (based on analysis in Mitigation Measures responsible Method Monitoring NUDEIL IEE Section 3 of NUDEIL IEE) for these activities for monitoring as required in Section 5 of NUDEIL IEE crops or similar uses. And issues of disease transmission and the need to prohibit its use for drinking, bathing, and clothes washing shouldbe highlighted during the meeting. Poor solid waste and effluent Work should be done Environment, First Aid kit available Community ‐Multiple visits during management at construction sites during day ime to Engineering ‐working protective meetings construction t could lead to spread of communicable reduce on the chances team and Loca l gears at site. ‐Review of diseases like dysentery, malaria and of accidents Councils. ‐ Presence of clean relevant EIA cholera including HIV. Water should be drinking water documents During construction, there is a sprinkled on the road ‐Road sprinkled with ‐Consultation likelihood of accidents and injuries especially near schools, water. with the arising from machinery and other tools. churches, health contractor and Cuts, bruises, eye irritation and poor centers, trading Engineering housekeeping may endanger the safety centers to suppress Officers of workers. There are chances of noise dust ffects to the ‐Interviews and air pollution and their associated school, a markets and problems during construction other neighborhoods. with workers.
There should be adequate collection and disposal of wastes generated during the construction process. The public facilities (toilets and bath rooms) should be separated for both men and women.
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NUDEIL ENVIRONMENT FINAL Report 2013
Category of Describe specific environmental Activity from threats of your organization’s Description of Who is Monitoring Indicator Monitoring Frequency of Section 5 of activities (based on analysis in Mitigation Measures responsible Method Monitoring NUDEIL IEE Section 3 of NUDEIL IEE) for these activities for monitoring as required in Section 5 of NUDEIL IEE The contractor should provide a safety book at site for the project to record ll number f safety acases, categoryo and date of occurrence of accidents.
The contractor should provide protective gears to the workers, adequate tools and instructions regarding their use.
Also a well‐ equipped first aid Kit should be at site full time. Excavation and transportation of Restoration of borrow Environment, ‐FirstAid kit at site ‐Observation ‐Multiple visits during equipment, site workers and debris sites following the Engineering ‐No oil, fuel or grease ‐ Review of construction and movement of heavy equipment borrow pit restoration team and spills observed in vehicle and may pose a safety risk to the general plan and reforestation District project area equipment public and workers. with indigenous Engineers ‐ Contractor has fueling and (locally adapted) developed and repairs Also emissions o f dust and particulate species and planting of implemented plan or protocol with matter from work areas as well as fast growing creeping hazardous materialf contractor and smoke and exhaust gases from the grass to suppress storage project team operation of construction equipment erosion. ‐ Training conducted, if ‐ Review of and project vehicles may cause appropriate, on safe training pollution. There should be and rational use of materials and community dangerous products for approved Soil degradation/ instability during consultation, appropriate workers attendance list construction (erosion, exposure to Sensitization and ‐ Adequate Protocol regarding safe weather, excessive compaction, participation especially established for vehicle use of
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NUDEIL ENVIRONMENT FINAL Report 2013
Category of Describe specific environmental Activity from threats of your organization’s Description of Who is Monitoring Indicator Monitoring Frequency of Section 5 of activities (based on analysis in Mitigation Measures responsible Method Monitoring NUDEIL IEE Section 3 of NUDEIL IEE) for these activities for monitoring as required in Section 5 of NUDEIL IEE pollution from machinery). in the siting of borrow and equipment fueling dangerous sites, and during and maintenance products Adverse health and safety effects construction phase. ‐other indicator ill ‐Review of s w associated with the use of hazardous or be determined from the relevant EIA dangerous products (agrochemicals, Photos of the site outcome of mitigation documents electronic wastes, machinery before initiating measures ‐Consultation lubricants). excavation should be with the taken, so that Engineering Compact soil, changing surface and restoration can match Officers groundwater flows and damaging original site future use for agriculture. characteristics as much as possible. Contaminate ground or surface water when machinery repairs result in spills The borrow sites or dumping of hydraulic oil, motor oil should be restored so or other harmful mechanical fluids. that it is suitable for sustainable use after extraction is completed.
Drainage structures to direct water away from pits to avoid water stagnating in the pits should be implemented.
Implement safety protocols to minimize risks from falling rock or debris, collapsing quarry walls, or accidental falls from cliffs.
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NUDEIL ENVIRONMENT FINAL Report 2013
Category of Describe specific environmental Activity from threats of your organization’s Description of Who is Monitoring Indicator Monitoring Frequency of Section 5 of activities (based on analysis in Mitigation Measures responsible Method Monitoring NUDEIL IEE Section 3 of NUDEIL IEE) for these activities for monitoring as required in Section 5 of NUDEIL IEE
The contractor should provide protective gears and a well‐ equipped first aid kit at site.
The equipment’s should be in good working conditions to avoid oil spills, loud noise; bad smoke (Carbon monoxide and other Ozone depleting gases).
Manufacturer’s instructions should be followed for use and storage of chemicals or any other hazardous materials to avoid pollution of water bodies, soil, air or plants.
Minimize use f dangerous materials, chemicals, pesticides o or herbicide by seeking out alternatives such as mechanical or physical methods to dangerous products
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NUDEIL ENVIRONMENT FINAL Report 2013
Category of Describe specific environmental Activity from threats of your organization’s Description of Who is Monitoring Indicator Monitoring Frequency of Section 5 of activities (based on analysis in Mitigation Measures responsible Method Monitoring NUDEIL IEE Section 3 of NUDEIL IEE) for these activities for monitoring as required in Section 5 of NUDEIL IEE like digging out the queen or the case of f anthill instead of using ant termites.
The contractor should ensure environmental awareness or training in the safe and rational use of dangerous products. Due to compaction on the road, the Implementing Environment Buffer zone created and Photography, During and After ability of the soil to conduct water and measures to protect team and maintained or each Observation construction period air will strongly be reduced. Reduced water bodies (such as Engineering protected water body f ‐Community infiltration capacity shall result in monitoring water officers ‐90% of drainage meeting surface run‐off that might eventually quality and flow, structures installed ‐Review of lead to increased soil erosion and rehabilitating banks during construction relevant EIA transport of nutrients. with vegetation and ‐At project completion, documents avoid dumping wastes no drainages ivert such as project Miter drains can have adverse near the water bodies). water into dschools, Briefs, environmental impacts,f or both people water points or other Monitoring and livestock, including creating Avoid diverting drains existing structures plan. breeding areas for water borne vectors towards existing ‐100% of drainages ‐Consultation and right‐of‐way conflict with structures e.g. allow water to flow with the contractor and landowners. boreholes, home states, fromuph ill to downhill gardens and any other ‐At completion, no Engineering settled area or water standing water Officers source for domestic accumulates ‐Interviews use. unacceptably on road with workers surface ‐Review Also drains that are drainage diverted into cultivable structures fields should be free from silt.
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NUDEIL ENVIRONMENT FINAL Report 2013
Category of Describe specific environmental Activity from threats of your organization’s Description of Who is Monitoring Indicator Monitoring Frequency of Section 5 of activities (based on analysis in Mitigation Measures responsible Method Monitoring NUDEIL IEE Section 3 of NUDEIL IEE) for these activities for monitoring as required in Section 5 of NUDEIL IEE
Drainage structures should be installed during construction instead of after construction.
There should be visual spot‐check for drainage problems by looking for accumulation of water on road surface. This should be done immediately after first heavy rains and again at the endo f the rainy season and appropriate corrective measures instituted.
Drainage crossings should be installed to pass water from the uphill to the downhill side. If using culvert pipes, at least roughly design them before or during construction. Where flows are difficult to determine, use structures such as fords, rolling dips, and overflow dips that can
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NUDEIL ENVIRONMENT FINAL Report 2013
Category of Describe specific environmental Activity from threats of your organization’s Description of Who is Monitoring Indicator Monitoring Frequency of Section 5 of activities (based on analysis in Mitigation Measures responsible Method Monitoring NUDEIL IEE Section 3 of NUDEIL IEE) for these activities for monitoring as required in Section 5 of NUDEIL IEE accommodate any volume of flow and are not susceptible to plugging, Installation of frequent diversion structures, such as cross drains, or water bars, to move water off the road frequently and minimize concentration of water especially at the streams.
Fast growing creeping grass shouldbe planted on erosion prone areas to check on surface run off and soil erosion. Water quality may be affected by Exercise good Environment ‐Ensure 30m buffer is ‐consultation During and fter suspended solids and loose soil engineering and and engineering maintained around with the construction period A materials. construction practices team, District watercourses contractor and to reduce pollution of Engineers and ‐90% of drainage Engineering water course and wetlands structures installed Officers stream. Manager/Officer during construction ‐Interviews ‐ No latrines are with workers After construction, located within 30 m of open soil surfaces watercourses/wetlands should be planted with ‐ Water quality test grass to check soil performed if necessary erosion and possible ‐ Consultation with sedimentation of water firm undertaken if areas. watercourse/wetland
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NUDEIL ENVIRONMENT FINAL Report 2013
Category of Describe specific environmental Activity from threats of your organization’s Description of Who is Monitoring Indicator Monitoring Frequency of Section 5 of activities (based on analysis in Mitigation Measures responsible Method Monitoring NUDEIL IEE Section 3 of NUDEIL IEE) for these activities for monitoring as required in Section 5 of NUDEIL IEE is i mpacted Temporally project structures such as pit latrines, shades for breast feeding mothers etc. should be constructed at least 100‐200m away from any seasonal or permanent/ water area Land degradation resulting n barren Leasing of borrow Environment, ‐Extraction Sites Comparison During and After i land; areas; Engineering located and sized of site before construction period
team and Loca l according to previously extraction and Opening up of material sources may Systematic opening of Councils. agreed plan after result in loss of vegetation and some borrow pits while ‐ Extraction Site restoration via biodiversity. stockpiling restored according to observation, overburden; previously agreed plan community The removal of top soil and vegetation ‐ Forest conservation consultation, may lead to soil erosion and oss of Landscaping of borrow awareness completed documentation l vegetation. areas after works; ‐ Procedures for storing and topsoil completed and photography Loss of valuable ecosystems and trees Retention of 10% f accepted by contractor ‐ General o like Shea nut trees, habitats & the Contract sum till ‐ Topsoil storing observation aesthetics. end of Defects Liability implemented ‐Community Period; consultation Spread of vector‐borne diseases when ‐Review of first stagnant water accumulates in active Sequential restoration conservation or abandoned quarries or borrow pits i.e. starting with awareness and breeds insect vectors. unusable boulders and agenda, ending up with the minutes and Also borrow pits may take land out of over‐burden; and attendance list other useful production. (approved) Clearance by ‐Review of NEMA/District The borrowp its may becomea safety topsoil storage
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NUDEIL ENVIRONMENT FINAL Report 2013
Category of Describe specific environmental Activity from threats of your organization’s Description of Who is Monitoring Indicator Monitoring Frequency of Section 5 of activities (based on analysis in Mitigation Measures responsible Method Monitoring NUDEIL IEE Section 3 of NUDEIL IEE) for these activities for monitoring as required in Section 5 of NUDEIL IEE hazard if un restored. authorities on procedures and satisfactory completion actual of restoration of implementation borrows
Community consultation, Sensitization and participation bothin siting and excavation of gravel. This should be done to avoid community conflicts Removal of vegetation cover may During site clearing, Environment ‐Sampled clearance Clearance During construction produce bear areas that might cause vegetation clearance and Engineering area is appropriately width period soil erosion. This can contribute to should be restricted to team sized – 13m i n width measurement blocking f drainage channels and the 13m width of the (determine appropriate at sampled damage oof sensitive terrestrial road and other project sample size depending locations ecosystems. Also during site clearing sites only. on road length under Observation there are chance of accident to workers construction ‐Community and road users. A well‐ equipped first ‐ Record of vegetation meeting aid kit should be at site removal period to ‐Consultation full time. The workers assure occurs during with Contractor should be provided dry seasoni f possible photography with protective gears ‐ Top soil storage ite s reviewed Trees should be ‐ Re‐plantation planted at identified protocol established in institutions along or BOQ within the project are ‐ Re‐plantation in kind of protocol established compensation for the with contractor lost trees during ‐ Instances and locations of Herbicide
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NUDEIL ENVIRONMENT FINAL Report 2013
Category of Describe specific environmental Activity from threats of your organization’s Description of Who is Monitoring Indicator Monitoring Frequency of Section 5 of activities (based on analysis in Mitigation Measures responsible Method Monitoring NUDEIL IEE Section 3 of NUDEIL IEE) for these activities for monitoring as required in Section 5 of NUDEIL IEE construction use reported to by Contractor Environment Team, (instances documented by Environment Team, in report)
Disruption of the surrounding drainage The flow‐line of water Environment ‐Contractor has Photography, During and fter system e.g. blocking water courses points should not be and Engineering transplanted Observation construction when fill is inappropriately placed. filled to allow free flow. team vegetation and ‐Community A groundcover to an meeting Impact on the biophysical The construction crew acceptable level ‐Review of environment. should be aware that in ‐Filling practices relevant EIA arid areas, occasional reviewed by EA, issues documents Loss of natural habitat zones and rains may create discussed with such as project biodiversity. strong water lows in Contractor Briefs, f channels as a results Monitoring Destroy valuable ecosystems when fill culvert may not supply plan. is inappropriately place adequate capacity for ‐consultation rare high volume with the events such as flash contractor and floods. Engineering Officers Transplant as much ‐Interviews vegetation and with workers groundcover as possible.
Use of good engineering practices (e.g., do not use soil alone.F irst laya bedo f
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NUDEIL ENVIRONMENT FINAL Report 2013
Category of Describe specific environmental Activity from threats of your organization’s Description of Who is Monitoring Indicator Monitoring Frequency of Section 5 of activities (based on analysis in Mitigation Measures responsible Method Monitoring NUDEIL IEE Section 3 of NUDEIL IEE) for these activities for monitoring as required in Section 5 of NUDEIL IEE rock and gravel).
Conflicts with community may arise The community should Environment Proper construction Photography, During and fter due to non‐approved dumping of any be consulted and and Engineering waste sites identified Observation construction wastes or construction materials in sensitized on how their team and utilized ‐Review of A their area or land. land will be temporary relevant EIA used. documents. Poor handling of cut‐to‐Spoil waste ‐consultation may lead to blockage of drainage Environmental with the systems. awareness or training contractor twice during planning Poor disposal of wastes and other and construction construction debris can pollute surface periods for the water bodies. communities and road user committees.
The contractor should also use environmentally friendly waste management practices (such as re‐using paper and other products, recycling, source separation of biomedical wastes and their proper disposal).
Organic wastes shall be composited and used as fertilizer by the a local communities in their gardens.
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NUDEIL ENVIRONMENT FINAL Report 2013
Category of Describe specific environmental Activity from threats of your organization’s Description of Who is Monitoring Indicator Monitoring Frequency of Section 5 of activities (based on analysis in Mitigation Measures responsible Method Monitoring NUDEIL IEE Section 3 of NUDEIL IEE) for these activities for monitoring as required in Section 5 of NUDEIL IEE Wastes should not be dumped within the buffer zone (at least 30m) of sensitive areas such as water bodies and existing boreholes and other structures.
Wastes should be sorted at source (recyclables and organic waste). In case waste is to buried on site, the burial pit should not be up‐ gradient from a drinking water source and the underlying geology should not make ground water contamination likely.
No burning of waste should take place at any project site.
Noise levels may rise beyond The noisiest types of ET and LCs ‐All Area schools, ‐Observation During construction acceptable levels due to the road works work such as trading centers and ‐Consultation and increased vehicle use. This excavation of gravel other structures made with the increase in noise levels may reduce should be concentrated aware of works prior to community concentration levels and become a into as short a period project implementation barrier to communication/ and as possible and should learning. be scheduled.
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NUDEIL ENVIRONMENT FINAL Report 2013
Category of Describe specific environmental Activity from threats of your organization’s Description of Who is Monitoring Indicator Monitoring Frequency of Section 5 of activities (based on analysis in Mitigation Measures responsible Method Monitoring NUDEIL IEE Section 3 of NUDEIL IEE) for these activities for monitoring as required in Section 5 of NUDEIL IEE Road works should strictly be executed during appropriate day working hours (8:00am‐2:30pm).
Works near sensitive infrastructures like schools and trading centers should be scheduled. Works near schools can be done during weekends, holidays or after classes to minimize noise pollution to the school.
If sanitary facilities are not properly Sanitation facilities and ET and EO ‐100% of SF sited Photography, During and fter sited they can result into pollution of other temporally appropriately Observation construction A ground water sources. This can lead to structures should not ‐Review of spread of water borne diseases like be located near water relevant EIA cholera, dysentery. sources (consider documents buffer zone of at least ‐consultation 100m‐200m). with the contractor Sanitary facilities should be demolished and area restored after completiono f work.
Sanitary facilities should contain hand washing facilities.
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NUDEIL ENVIRONMENT FINAL Report 2013
Category of Describe specific environmental Activity from threats of your organization’s Description of Who is Monitoring Indicator Monitoring Frequency of Section 5 of activities (based on analysis in Mitigation Measures responsible Method Monitoring NUDEIL IEE Section 3 of NUDEIL IEE) for these activities for monitoring as required in Section 5 of NUDEIL IEE
The community should be consulted and sensitized about the importance of the latrines.
Sanitary facilities should not be sited where the water table is high or underlying geology makes contamination of groundwater likely.
Men might monopolize work and also Children below the age ET and Gender All local workers are Photography, Before and During children below the age of 18years may of 18 years should not labour Officer over 18 years old Observation construction get involved in work. Issues of breast be recruited for work. ‐ Shade areas provided ‐Review of feeding mothers and their babies not Work should be gender for breast feeding relevant EIA catered may also arise. This can balanced were possible mothers documents. conflicts during project women should be ‐Payment of workers ‐Sample local implementation. encouraged to fully occurs on time workers ages participate. (determine sample size Special care should be according to given to breastfeeding worker mothers especially by population constructing temporary shades for their babies and any other type of assistance depending on the contractor that can be given to them.
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NUDEIL ENVIRONMENT FINAL Report 2013
Category of Describe specific environmental Activity from threats of your organization’s Description of Who is Monitoring Indicator Monitoring Frequency of Section 5 of activities (based on analysis in Mitigation Measures responsible Method Monitoring NUDEIL IEE Section 3 of NUDEIL IEE) for these activities for monitoring as required in Section 5 of NUDEIL IEE
Payment of workers should be within the range in the BOQ
Working time should be realistic depending on the task, pay and agreement between workers and contractor. Operations phase The contractor in ‐Health HIV/AID sensitization ‐Consultation Three times During The project may increase the spread of collaboration with the educator and provided to workers with the ocal Construction and Once communicable diseases during District HIV/AIDS focal Environment and affected communityl after construction construction and operation. Namely, point person shall Assistant community ‐Review of since different people with different organize hygiene and . ‐Testing provided to records from HIV/AIDS statuses, within and outside public health trainings those workers who ask nearby health the project area, will be employed to do including information for it. centers. work, the chances of spreading about transmission of ‐Area Health Centers ‐Consultation HIV/AIDS and other communicable HIV/AIDS and other informed of works in with the district diseases is increased. sexually transmitted progress and potential Health officials. diseases or the impacts construction crew. This ‐High records of such activity fwill be diseases from hospitals conducted at least and health centers thrice; before, during and after construction. The rehabilitation of the road will Education, ‐Local ‐Existence of new ‐Observation Once after reduce the travel time on the road. This sensitization and community structures ‐Community construction shall ease and quicken access to training of the leaders ‐Increase in number of Consultation schools; health centers market places community about the ‐Environment people in the area and other economical viable areas for sustainable use of Assistant ‐New upcoming various services. The volume of trade natural resources Trading Centers
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NUDEIL ENVIRONMENT FINAL Report 2013
Category of Describe specific environmental Activity from threats of your organization’s Description of Who is Monitoring Indicator Monitoring Frequency of Section 5 of activities (based on analysis in Mitigation Measures responsible Method Monitoring NUDEIL IEE Section 3 of NUDEIL IEE) for these activities for monitoring as required in Section 5 of NUDEIL IEE and other commercial activities will also increase. Provision of permits and license to use some of the natural resources (such as shear nut trees). Enforcements of these set regulations should be ensured by the politicians and leaders Reduction in travel time will mean that The community should ‐Environment ‐ Increased number of ‐Traffic Counts Twice after construction vehicles will travel faster on the be sensitized by their and monitoring auto mobiles on the ‐Observation improved road with the possibility to leaders about and evaluation road side. cause accidents. Also Increased increased vehicle Team vehicular traffic will increase the presence and speeds likelihood of accidents on the road. due to rehabilitation of the road. Inappropriate camp decommissioning Break up ld road Environment, ‐Camp area restored ‐On‐site Once after construction practices, cleared vegetation and cut to surface oand soil. monitoring and ‐Trees planted observations spoil may compromise aesthetic value Remove and d ispose of evaluation ‐Fragile ecosystem ‐Photography of the site and poor soil protection surfacing material, if Team protected through measures may induce or accelerate soil necessary, the soil maintaining buffer erosion, produce compacted surfaces should be loosened to zone that can i ncrease surface run off. accelerate ‐ No solid waste and regeneration of fecal disposal observed vegetation. to iter the surrounding. Reshape eroded or ‐First Aid kit available culled surfaces without ‐Workingl protective sloping, or add cross‐ gears at site. drains or water bars so that water will no longer follow the
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NUDEIL ENVIRONMENT FINAL Report 2013
Category of Describe specific environmental Activity from threats of your organization’s Description of Who is Monitoring Indicator Monitoring Frequency of Section 5 of activities (based on analysis in Mitigation Measures responsible Method Monitoring NUDEIL IEE Section 3 of NUDEIL IEE) for these activities for monitoring as required in Section 5 of NUDEIL IEE course of the roadway. Narrow tracks usually re‐vegetate naturally with no noticeable scars or impact on the environment. Wider roads may require active planting
All access roads should be blocked with tree branches, roadblocks, water bars and signs after completion of works.
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NUDEIL ENVIRONMENT FINAL Report 2013
EMMR part 3 of 3: Reporting form - Roads
List each Mitigation Measure from column 3 in the EMMR Mitigation Plan (EMMR Part 2 of 3) Status of Mitigation List any outstanding issues Remarks Measures relating to required conditions The community should be consulted, sensitized and encouraged to participate ‐Achieved, local With continues monitoring, the Monitoring should in the project by the District and l ower administrative offices and community communities are always outlined mitigations must be be ongoing Mobilizers before implementation of the project. consulted. followed when the roads particularly or T3 constructions reach these stages roads. f Development of design standards for each facet of construction and related ‐Still ongoing especially mostlyf orT 3 roads otherwise activities, e.g., road bed, road surface drainage, culvert nstallation, re‐ for roads in T3 under these have been achieved for vegetation etc. and erosion control measures to offset likely i erosion impacts construction. other tranches. such as sedimentation of various seasonal stream and other sources of water points identified during screening Any agreements with local communities should be finalized before the ‐Achieved None Good beginning of construction works. All parties involved must clearly understand and be committed to the terms of the agreement, such as who will do what work, when, how frequently, for what, compensation, and within what limits.
Formation and training of road user committee by the District. ‐Achieved None Good Proper storage, disposal of wastes including ecal matter by pr oviding ‐Achieved None Good temporary sanitation on site, e.g., pit latrines (these f should only be located where the water table is low)
Erecting shades/ shelter for breast feeding mothers ‐ Achieved None Good
Set guidelines prohibiting poaching and collection of plants/wood with ‐ Achieved None Good meaningful consequences for violation such as termination of em ployment. ‐ Achieved( though not i n Gulu district in Particular must Need to follow up Provide hygiene and public health training to road crews, including all the Districts and for all handle HIV/AIDS Training for all with the District and information about transmission of HIV/AIDS and other sexually t ransmitted the Tranches) the Tranches. contractors for the diseases. sensitization.
Provide drinking water for construction crew. ‐Achieved ‐None ‐Good Borrowp its, quarry sites and camps ite areas should be restored according to Poor or most of the Most of the burrow pits are not ‐Though currently their restoration plans to make sure that the sites are suitable for sustainable district f apart from fairly yet restored. If attend is made by these are picking up use after construction. Oyam the contractors to restore, they with frequent are not to standard and in most monitoring and cases the Environment team had follow ups, more
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NUDEIL ENVIRONMENT FINAL Report 2013
to battle a lot w ith the work still need to be contractors before some fairly to done such as tying standard restorations are restoration to achieved. These applies to tree payments for plantings also. gravelling and ast payments shouldl be ‐Poor due to venderlisim, made when There should be reforestation with indigenous (locally adapted) species along however, strategy was contractor is issued the road after construction. changed to institutions ‐ Being slowly adopted though with environmental along or within the road some times the identified certificate of project area institutions also to not value the compliancy. ‐Achieved trees. ‐Sensitization, monitoring and follow ups ongoing.
There should be community consultation and participation especially during ‐Ongoing f or T3 roads ‐None the sitingo f borrow pits, camp sites and waste disposal areas. ‐Good Anti‐erosion structures and fast growing creeping grass should bep lantedi n ‐Achieved ‐Fairly erosion prone areas to offset surface runoff and erosion. ‐Continuous and Photos of quarry, borrow pits and camp sites should be taken before initiating ‐Fairly ongoing monitoring excavation, so that restoration can match the original site characteristics as ‐Achieved much as possible. ‐Good for those sites None restored. Monitor adherence to plans and i mpactso f extraction practices & modify them ‐Achieved as necessary Fair
Drainage structures to direct water away from pits should be installed. ‐Achieved None None
In case the borrow pits are to be left un restored, there should bea d iscussion with ocal community. This should only be done f there is an option of ‐Achieved (Only in Amuru l i retaining quarry pits as water collection ponds for cattle, irrigating crops or which was reasonable ‐Contractors must restore the ‐Still under similar uses. And issues of dise ase transmission and the need t o prohibiti ts use otherwise other pits regardless of these monitoring. for drinking, bathing, and clothes washing should be highlighted during the contractors in other conditions. meeting. districts were using this as step not to restore these pits. Work should be done during day time to reduce on the chanceso f accidents Achieved ‐None ‐Good and unnecessary noise.
Water should be sprinkled on the road especially near institutions such as ‐ Achieved ‐None ‐Good schools, health centers, and churches, trading centers / market places etc.
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NUDEIL ENVIRONMENT FINAL Report 2013 where the road passes to reduce or eliminate dust. ‐None ‐Good There should be adequate collection and disposal of wastes generated during ‐ Achieved the construction process The publicf acilities (toilets and bath rooms) should be separa ted for both men and women. ‐Other contractors not ‐More Sensitization considering this as a major factor about the The contractor should provide a safety book at site for the project to record all ‐ Achieved particularly by importance. number of safety cases, category and date of occurrence of accidents. some contractors n ‐The contractors say workers to Amuru district. i not want to use them, some ‐ Continues The contractor should provide protective gears to the workers, adequate tools ‐ Many workers work worker sell off the items hence monitoring and instructions regarding their use. minors the protective giving them challenge in buying particularly for gears inall the d istricts. almost every time. those ongoing T 3 Also a well‐ equipped first aid Kit should be at site full time. ‐Fair ‐seeing it as not very important. roads. ‐Regular monitoring.
The borrow sites should be restored so that it is suitable for sustainable use Poor in the districts of ‐Contractors not considering ‐Consuldating after extraction i s completed. Kitgum, Amuru and Gulu restoration as a priority. restoration fees with Drainage structures tod irect water awayf rom pits to avoid water stagnating in apart from one road in ‐ No monetary value attached to half of the contract the pits should be implemented. Gulu (Teolem pibona‐ the restoration and general price. Olel) except fairly in environment not seen as a major ‐Payments must Implement safety protocols to minimize isks rom falling rock or debris, Oyam component in the project by only be effected r f collapsing quarry walls, or accidental falls f rom cliffs. ‐N/A other departments. when environmental ‐N/A restorations are The equipment’s should bei n good working conditions to avoid oil spills, loud ‐Achieved achieved. noise; bad smoke (Carbon monoxide and other Ozone depleting gases). ‐None ‐N/A ‐Good Manufacturer’s instructions should be followed for use and storage of chemicals or any other hazardous materials to avoid pollution of water bodies, ‐N/A soil, air or plants. ‐N/A ‐N/A Minimize use o f dangerous materials, chemicals, pesticides or herbicide by ‐‐Achieved particularly in seeking out alternatives such as mechanical or physical methods to dangerous the destruction of aunt‐ productsl ike digging out the queen f or the case of anthill instead of using ant hills which were ‐None termites. physically done. ‐Good.
The contractor should ensure environmental awareness or training in the safe ‐Achieved through the and rational use of dangerous products. environment team in the constant monitoring ‐None exercise. ‐Good Implementing measures to protect water bodies (such as monitoring water ‐Achieved ‐None Continuous quality and flow, rehabilitating banks with vegetation and avoi d dumping monitoring for the
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NUDEIL ENVIRONMENT FINAL Report 2013 wastes near the water bodies). ongoi ng projects.
Avoid diverting drains towards existing structures such as boreholes, home ‐Achieved ‐None steads, gardens etc. ‐Good ‐Achieved ‐None Also drains that are diverted into cultivable fields should be free from silt. ‐Good ‐Achieved ‐None though continues Drainage structures should be installed during construction instead of after monitoring is mandatory for the ‐Continues construction. ongoing sites monitoring ‐Achieved There should be visual spot‐check for drainage problems by looking for ‐None though continues accumulation of water on road surface. This should be done immediately after monitoring is mandatory for the ‐Continues first heavy rains and again at the end of the rainy season and appropriate ongoing sites monitoring corrective measures instituted. ‐Achieved
Drainage crossings should be installed to pass water from the uphill to the ‐None downhill side. If using culvert pipes, at least roughly design them before or ‐Good during construction. Where f lows are difficult to determine, us e structures such as fords, rolling ips, and overflow dips that can accommodate any d volumeo f flow and are not susceptible to plugging, Installation of frequent diversion structures, such as cross drains, or water bars, to move water off the road frequently and minimize concentration of water especially at the streams. ‐Achieved Fast growing creeping grass should be planted on erosion prone areas to check on surface run off and soil erosion. ‐None though continues monitoring is mandatory for the ‐Continues ongoing sites monitoring
Exercise good engineering and construction practices to reduce pollution of ‐Achieved ‐None Good. water course and stream. Systematic opening of borrow pits while stockpiling overburden; ‐Achieved ‐None ‐Good
Retention of 10% of the Contract sum till end of Defects Liability Period; ‐Achieved ‐This percentage is not enough as ‐Need to improve a result contractors even ignore and take it higher. Sequential restoration i.e. starting with unusable boulders and ending up with ‐Poor it. ‐Guiding the the over‐burden; and ‐ Where attempts have been contractors along made to restores, these have not this area in the Clearance by NEMA/District autho rities on satisfactory completiono f ‐Achieved for the been followed. continuous restoration of borrows correctly restored pits monitoring exercise. ‐None ‐Good. During ite clearing, vegetation learance should be restricted to the 13m ‐Achieved ‐None ‐Good s c width of the road and other project sites only. Trees should bep lanted at identifiedi nstitutions such as; pri mary schools,
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NUDEIL ENVIRONMENT FINAL Report 2013
Health centers, churches etc. for in kind compensati on o f the lost trees during ‐Fair ‐Some of the identified ‐Sensitizat i on, fully construction. institutions are also not involvement of the cooperative in the monitoring identified institution and maintance of the trees and and follow of the some contractors have not contractors in the planted in these institutions continuous ongoing monitoring. Use of good engineering practices (e.g., do not use soil alone. Firstl ay a bed of ‐Achieved ‐None ‐Good rock and gravel). Environmental awareness or training twice during planning and construction ‐Achieved ‐None ‐Good periods for the communities and road user committees. ‐Achieved ‐None ‐Good Organic wastes shall be composited and used as a fertilizer by the local communities in their gardens. ‐Achieved ‐None ‐Good Wastes should not be dumped within thebu ffer zone (at least 30m) of sensitive areas such as water bodies and existing boreholes and other structures.
Wastes should be sorted at source (recyclables and organic waste). In case ‐Achieved ‐None ‐Good waste is to buried on site, the burialp it should not be up‐gra dient from a drinking water source and the underlying geology should not make ground water contamination likely. ‐Achieved ‐None ‐Good
No burning of waste should take place at any projectsite. The noisiest types o f work such as excavation of gravel should be concentrated ‐Achieved ‐None ‐Good into as short a period as possi ble and should be scheduled.
Road works should strictly be executed during appropriate day working hours ‐Achieved ‐None ‐Good (8:00am‐2:30pm).
Works near sensitive infrastructures like schools and trading centers should be ‐Achieved ‐None ‐Good scheduled. Works near schools can be done during weekends, holidays or after classes to minimize noise pollution to the school. Sanitation facilities and other temporally structures should not bel ocated near ‐Achieved ‐None ‐Good water sources (consider bufferzone of at least 100m‐200m).
Sanitaryf acilities should be demolished and area restoreda fter completion of ‐Achieved for other ‐None ‐To demolish when work. tranches but is still work is complete T 3 ongoing ‐takes gradual process beside ‐poor they consider it something not - Sensitizati Sanitary f acilities should contain hand washing facilities. important on. ‐Achieved The community should be consulted and sensitized about the impo rtance of the ‐None ‐Good
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NUDEIL ENVIRONMENT FINAL Report 2013 latrines. ‐Achieved Sanitary facilities should not be sited where the water table is high or ‐None Good underlying geology makes contamination of groundwater likely. Children below the age of 18 years should not be recruited for work. Achieved ‐None ‐Good Work should be gender balanced were possible women should be en couraged tof ully participate.
Special care should be given to breastfeeding mothers especially by Achieved ‐None ‐Good constructing temporary shades for their babies and any other type of assistance depending on the contractor that can be given to them.
Payment of workers should be within the range in the BOQ Achieved ‐None ‐Good
Working time should be realistic depending on the task, pay and agreement Achieved ‐None ‐Good between workers and contractor. The contractor in collaboration with the District HIV/AIDS focal point person ‐Achieved in other ‐Gulu District was not clear about ‐Following up this shall organize hygiene and public health trainings including information about districts apart fromGu lu this activity and did not give a closely with the transmission f HIV/AIDS and other sexually transmitted diseases for the clear information and procedure contractors and o construction crew. This activityw ill be conducted at least thrice; before, during to contractor as stipulated in the districts for T 3 and after construction. contract document particular for roads though to date Tranche 2 roads. they have not conducted any. Education, sensitization and training of the community about th e sustainable ‐Achieved ‐None ‐Good use of natural resources
Provision of permits and license to use some of the natural resources (such as Poor No stakeholder considered this shear nut trees). Enforcements of these set regulations should be ensured by vital apart from environment ‐Compensatory trees the politicians and leaders. department but ith politics t have to be lanted. w i p was not achievable particularly in Kitgum where these trees where many. The community should be sensitized by their leaders about increased vehicle ‐Achieved None ‐Continuous presence and speeds due to rehabilitation of the road. monitoring and sensitization Break up old road surface and soil. Remove and dispose of surfacing material, if Achieved None Good necessary, the soil should be loosened to accelerate regeneration of vegetation.
Reshape eroded or culled surfaces without sloping, or add cross‐drains or water bars so that waterw ill nol onger follow the courseo f the roadway. Achieved None ‐Good Narrow tracks usually re‐vegetate naturally with no noticeable scars or impact on the environment. Wider roads may require active planting
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NUDEIL ENVIRONMENT FINAL Report 2013
All access roads should be blocked with tree branches, roadblocks, water bars Achieved though not yet None ‐Continues and signs after completion of works. for T3 roads. monitoring
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NUDEIL Environmental Status Report Date: August 13, 2013
District Project Tranche Name Status Remarks
Oyam Roads 2 Upper Center- • Environment document (project brief submitted to the -Continuous maintance Awio district) -F ollow up of restoration of • Road construction completed the remaining burrow pits. • Routine maintance ongoing -Contractor to be issued • No siltation of culverts , head walls and wing walls are pithed with certificate of with stone allowing clear water passage compliance after restoring • Seven (7)burrow pits restored and three (3) still unrestored the burrow pits. • Trees planted at Akotwe primary school. -District to consider other • HIV/AIDS sanitization conducted means liking using the retention fee for restoration of pits in case the contractor does not turn up. Aleka- • Environment document (project brief submitted to the -Continuous maintance, Odyekmwoda- district) -Follow up of restoration of Wiagaba • Road construction completed the burrow pits. • Routine maintance ongoing -District to consider other • No siltation of culverts, head walls and wing walls are pithed means liking using the with stone allowing clear water passage retention fee for • Three (3) burrow pits still unrestored restoration of pits in case • Trees planted at Otwal secondary school. the contractor does not turn up. Ojwii-Wiagaba • Environment document (project brief submitted to the Intensive monitoring is district) required • Road still under construction at gravelling stage • One burrow pit exists. • Area for planting trees not yet identified. Adak-Atura • Environment document (project brief submitted to the -Continuous maintance district) -District environment • Road construction completed officer already preparing • Routine maintance ongoing environmental compliance • No siltation of culverts , head walls and wing walls are pithed certificate. with stone allowing clear water passage • All five(5)burrow pits restored • Trees planted at St. Paul church and Opeyal primary school.
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NUDEIL Environmental Status Report Date: August 13, 2013
District Project Tranche Name Status Remarks
Loro-Atop P/S • Environment document (project brief submitted to the -Continuous maintance district) -According to the DEO, the • Road construction completed school has to replant the • Routine maintance ongoing trees because this • No siltation of culverts , head walls and wing walls are pithed happened due to their with stone allowing clear water passage negligence after several • All the Ten (10) burrow pits restored sensitizations about their • Trees were planted at atop primary school but the school did roles in the management not take good management and maintance of them as a result and maintance. they all dried off. Adit-Dogatuk- • Environment document (project brief submitted to the -Continuous maintance Odiro district) -District environment • Road construction completed officer already preparing • Routine maintance ongoing environmental compliance • No siltation of culverts, head walls and wing walls are pithed certificate. with stone allowing clear water passage • All two burrow pits restored • Trees planted at Aceno primary school. Congo-Alaro- • Environment document (project brief submitted to the -Continuous maintance Acimi district) -District environment • Road construction completed officer already preparing • Routine maintance ongoing environmental compliance • culverts not logged and pitched with stone allowing clear certificate. water passage • Two burrow pits all restored • Trees planted at Acemi primary school Nora-Apala B- • Environment document (project brief submitted to the -Continuous maintance and Zambia 1 district) monitoring of tree planting • Road construction completed -District environment • Routine maintance ongoing officer already preparing • No siltation of culverts, head walls and wing walls are pithed environmental compliance with stone allowing clear water passage certificate. • All two (2) burrow pits restored • Trees planted at Apala B primary school.
2
NUDEIL Environmental Status Report Date: August 13, 2013
District Project Tranche Name Status Remarks
Box culverts • Not yet constructed -Need to know who is proposed at • Project Brief submitted to NEMA responsible for the total Upper center- • NEMA waiting for total investment cost of project to investment cost for active Awio & Adit- determine the approval fee of the report. result. Dogatuk- Odiro 3 Loro-Adyegi • Environment document (Screening report submitted to -Continuous monitoring of NEMA, ESMP submitted to the district) Environmental compliance. • HIV/AIDS Sensitization carried out and tree planting plan in -District to follow up with progress with identifications of the areas (institutions for NEMA regarding their planting by the district). response to the screening • However, there is need to restore all the borrow pits report. • Monitoring ongoing for environmental compliance Aminormir- • Environment document (Screening report submitted to -Continuous monitoring Teopobo NEMA, ESMP submitted to the district) for Environmental • Construction work ongoing with most of the suggested compliance. mitigation measures being followed such as construction of -District to follow up with temporary latrines, clean water for drinking, proper storage of NEMA regarding their waste, avoiding unnecessary vegetation clearance, gender response to the screening balance at work, providing first Aid kit at site. report. • Culverts adequately installed and pitched with stone allowing clear passage of water • HIV/AIDS sensitization conducted. • Plan for tree planting and borrow pit restoration in progress. • Monitoring for environmental compliance ongoing Agobadong- • Environment document (Screening report submitted to -Continuous monitoring Aringo- NEMA, ESMP submitted to the district) for Environmental Angweta • Plan for restoration of two (2) burrow pits in progress and compliance. identification of institution for tree planting need to be done. -District to follow up with • HIV/AIDS sensitization conducted. NEMA regarding their response to the screening report. Zambia-ApalaB • Environment document (Screening report submitted to -Need for Monitoring of II NEMA, ESMP submitted to the district) construction work during • Monitoring for environmental compliance ongoing and after construction. • Trees planted at Apala B primary school -
3
NUDEIL Environmental Status Report Date: August 13, 2013
District Project Tranche Name Status Remarks
Otwal-Alibi-Lira • Environment document (Screening report submitted to Community mobilization boarder NEMA, ESMP submitted to the district) department is highly • Continuous monitoring for environmental compliance needed to sensitize the • Trees have been planted at Atwal primary school community together with • HIV/AIDS Sensitization done the local leaders time and • No burrow pit exists in this section of the road. They are using again such that they can an existing burrow pit created by the Lira district. accept the road. Political issues need to be addressed hence close monitoring of this road is required. Water 3 Aleka S/C • Environment document (ESMP to be submitted to the district) -Continuous monitoring for (Barobia & • Water points in use by the communities proper maintance. Cuke • No nearby pit latrine at the location of bore hole observed. • Water user committee formed and trained. • Soak pit and fencing done. • Test pumping done • Quality Analysis not yet carried out. Loro S/C (Opuk • Environment document (ESMP to be submitted to the district) -Continuous monitoring for oyee & • Water points in use by the communities proper maintance. Akaidebe) • No nearby pit latrine at the location of bore hole observed. • Water user committee formed and trained. • Soak pit and fencing not yet done for Akaidebe. • Test pumping done • Quality Analysis not yet carried out. Iceme S/C • Environment document (ESMP to be submitted to the district) -Continuous monitoring for (Awino and • Water points in use by the communities proper maintance. Orupu A) • No nearby pit latrine at the location of bore holes observed. • Water user committee formed and trained. • Soak pit and fencing in progress • Test pumping done • Quality Analysis not yet carried out. Acaba S/C • Environment document (ESMP to be submitted to the district) -Continuous monitoring for (Otulatum, • Water points in use by the communities proper maintance.
4
NUDEIL Environmental Status Report Date: August 13, 2013
District Project Tranche Name Status Remarks
Odyekpee & • No nearby pit latrine at the location of bore holes observed. Abor Central) • Water user committee formed and trained. • Test pumping done • Quality Analysis not yet carried out. Otwal S/C • Environment document (ESMP to be submitted to the district) -Continuous monitoring for (BarOmogo & • Water points in use by the communities proper maintance. Amiatigo) • No nearby pit latrine at the location of bore holes observed. • Water user committee formed and trained. • Test pumping done • Quality Analysis not yet carried out. Ngai S/C • Environment document (ESMP to be submitted to the district) -Continuous monitoring for (Bediwot & • Water points in use by the communities proper maintance. Lela) • No nearby pit latrine at the location of bore holes observed. Water user committee formed and trained. • Test pumping done • Quality Analysis not yet carried out. Abok S/C • Environment document (ESMP to be submitted to the district) -Continuous monitoring (Aweki) • Water points in use by the communities for proper maintance. • No nearby pit latrine at the location of bore holes observed. • Water user committee formed and trained. • Test pumping done • Quality Analysis not yet carried out. Schools 3 Alida, Teapena • Environment document (Recommendations report submitted -Monitoring of restoration and Abela to the district) mainly within the primary • Trees planted in all the schools construction areas should schools. be ensured after construction work is completed Gulu Roads 2 Acet – Jingkomi • Environmental document (Project brief submitted to the district) -Monitoring of construction - Otwal • Road construction completed of the bridge and tree • Routine maintance ongoing plantings is paramount. • All Nine (9) borrow pits established along the road are restored. • The proposed area for tree planting is at Jungkumi primary school • Special screening for the proposed construction for the water
5
NUDEIL Environmental Status Report Date: August 13, 2013
District Project Tranche Name Status Remarks
crossing for this road has been submitted to the district.
Te Olam- • Environmental document (project brief submitted to the -Routine maintance is Paibona-Olel district) required • All mitigation measures suggested were adhered to by the contractor though the trees that were planted by the roadsides were vandalized by the communities • Environmental compliance certificate issued by the DEO to the contractor. Adyedo – • Environmental document (Project brief submitted to the district) -District to ensure complete Patekbar • Burrow pit restored partially restoration of the borrow • No routine maintance pit and if possible identify • Due to lack of maintance, trees that were planted along the road an institution to plant the
did not survive trees preferable with the retention money. • HIV/AIDS Sensitization not contacted and other suggested
mitigation measures
Tochi-Atyang- • Environmental document (project brief submitted the district) -Continuous monitoring for Opit • Construction work ongoing environmental compliance • Trees planted at Atang primary school, health center. Lakwana health center is also another proposed area for tree planting. • Continuous monitoring is paramount 3 Akony bedo- • Environmental document (screening report submitted to NEMA, Continues monitoring with Omoti Road ESMP submitted to the District). interventions from the DEO. • Construction work still ongoing in all the four sections • Drainage channels i.e. mitre, side, and cross drains have been installed • Trees have been planted at Akonybedo primary school • The borrow pits (two) have not yet been restored. • HIV/AIDS sensitization not yet conducted. • Work on culverts going on well.
6
NUDEIL Environmental Status Report Date: August 13, 2013
District Project Tranche Name Status Remarks
Schools 3 Paicho SC • Recommendations report submitted to the District and Continuous monitoring to (Paicho, Cwero, schools for management and Monitoring during construction. ensure good management Bulkur, Onekjii • Trees planted at Bulkur, Paich and Cwere Primary schools and maintance of the trees Primary • Monitoring following recommendations in the report ongoing and Schools) most of the construction work completed.
Awach SC • Recommendations report submitted to the District and Continuous monitoring to (Awach, schools for management and Monitoring during construction. ensure that all is compiled Gwengdiya, • Trees planted at Awach, Gwengdiya and Aleda primary to. Latwong and schools Plan for HIV/AIDS Aleda Primary • Most of recommendations are being followed. sensitization soon as Schools) • HIV/AIDS sensitization not yet contacted. schools opens.
Odek SC • Recommendations report submitted to the District and schools for Continuous monitoring to (Awere, management and Monitoring during construction. ensure good management Jingkomi and • Trees planted at all the primary schools and maintance of the trees Kalkeyo) • Most of recommendations are being followed. • HIV/AIDS sensitization not yet contacted. Lalogi SC • Recommendations report submitted to the District and schools for Tree planting need to be (Minjaa P/S) management and Monitoring during and after construction. followed and monitoring for • Most of recommendations being followed maintance. • Tree planting in progress Bungatira SC • Recommendations report submitted to the District and schools for Continuous monitoring to (St. Martin management ensure good management Lukome and • Trees planted at Paminano primary schools and maintance of the trees Paminano • Most of recommendations are being followed. Primary • HIV/AIDS sensitization not yet contacted. schools)
Bobi SC • Recommendations report submitted to the District and schools for Continuous monitoring to (Minakulu and management and Monitoring during and after construction. ensure maintance of the Tekulu Primary • Trees have been planted in Minakulu P/S and in progress for trees. schools) Tekulu P/S • Most of the recommendations being followed
7
NUDEIL Environmental Status Report Date: August 13, 2013
District Project Tranche Name Status Remarks
• Construction debris well managed.
Patiko SC • Recommendations report submitted to the District and schools for Continuous monitoring and (Patiko Prison management and Monitoring during and after construction. follow up to ensure and Te- • Trees planted only at Patiko P/S compliance. ladwong • Most of the Recommendations being followed Primary • Construction debris well managed schools)
Ongako SC • Recommendations report submitted to the District and schools for Continuous monitoring for (Ongako and management and Monitoring during and after construction. the maintance of the trees. Koch Lii Primary • Trees planted in all the schools schools) • Most of the recommendation being followed • Construction debris not properly managed
Koro SC • Recommendations report submitted to the District and schools for Continuous monitoring and (Lakwatomer management and Monitoring during and after construction. follow up to ensure Primary school) • Recommendations measures followed compliance. • Tree planting in progress. Palaro SC • Recommendations report submitted to the District and schools for Continuous monitoring and (Oywak Primary management and Monitoring during and after construction. follow up to ensure school) • some recommendation measures being followed compliance. • Tree planting in progress Lakwana SC • Recommendations report submitted to the District and schools for Continuous monitoring and (Opit Primary management and Monitoring during and after construction. follow up to ensure School) • Trees have been planted. compliance. • Recommendation measures being followed
Water 3 Lot 1 (Awach, • Sites free from construction debris -Routine and continuous points Lakwana • All sites are fenced maintance is recommended And Ongako) • Water user committees were formed and trained in all the sites. by the WUCs. • A properly functioning drainage channel was constructed in all sites • Soak pits were excavated and then filled with gravel in all sites.
8
NUDEIL Environmental Status Report Date: August 13, 2013
District Project Tranche Name Status Remarks
• Trees were planted around the project sites • The area around the projects sites are leveled to prevent flooding and erosion • Water quality testing was completed for all sites • No nearby pit latrine at the location of bore hole observed.
Lot 2 (Paicho, • Sites free from construction debris -Routine and continuous Awach and • All sites are fenced maintance is recommended Unyama) • Water user committees were formed and trained in all the sites. by the WUCs and • A properly functioning drainage channel was constructed in all monitoring for the pending sites issues for environmental • Soak pits are excavated and then filled with gravel in all sites. compliance. • The area around the projects sites are leveled to prevent flooding and erosion • Water quality testing is completed for only 8 water points. • No nearby pit latrine at the location of bore hole observed. Lot 3 (Bobi, • Sites free from construction debris -Routine and continuous Koro and • All sites are fenced maintance is recommended Lalogi) • Water user committees formed and trained in all the sites. by the WUCs and • A properly functioning drainage channel constructed in all sites monitoring for the pending • Soak pits excavated and then filled with gravel in all sites. issues for environmental • Fifteen tree species planted per water point. compliance. • The area around the projects sites have not yet been leveled • Water quality testing has been done to only 5 WSP • No nearby pit latrine at the location of bore hole observed. Lot 4 (Palaro, • Water user committees were formed and trained in all the sites. -Routine and continuous Patiko • A properly functioning drainage channel was constructed in all the maintance is recommended Bungatira and completed sites i.e. nine by the WUCs and Lalogi) • Only 7 sites have been fenced. monitoring for the pending • Soak pits were excavated and then filled with gravel in all sites. issues for environmental • Trees have not yet been planted compliance. • Water quality testing has not yet been done • No nearby pit latrine at the location of bore hole observed Lot 5 (Odek and • Environment document (ESMP submitted to the district) -Routine and continuous
9
NUDEIL Environmental Status Report Date: August 13, 2013
District Project Tranche Name Status Remarks
Lalogi) • Water user committees were formed and trained in all the sites. maintance is recommended • A properly functioning drainage channel was constructed in all the by the WUCs and completed sites i.e. 10WSPs monitoring for the pending • Water points have been fenced. issues for environmental • Soak pits were excavated and then filled with gravel in most of the compliance. water points • Water quality testing has not yet been done
Lot 6 (Unyama, • Water user committees were formed and trained in all the sites. -Routine and continuous Paicho • A properly functioning drainage channel is constructed in all the maintance is recommended And Bungatira) sites by the WUCs. • All the WSPs have been fenced. • Soak pits are excavated and then filled with gravel in all sites. • The area around the projects sites were leveled to prevent flooding and erosion. • All sites are free from construction debris and other forms of solid waste. Lot 7 (Palaro, • Water user committees were formed and trained in all the -Routine and continuous Patiko and sites. maintance is recommended Bungatira) • A properly functioning drainage channel was constructed in all the by the WUCs. sites • All the WSPs have been fenced. • Soak pits are excavated and then filled with gravel in all sites. • The area around the projects sites are leveled to prevent flooding and erosion. • All sites are free from construction debris and other forms of solid waste.
10
NUDEIL Environmental Status Report Date: August 13, 2013
District Project Tranche Name Status Remarks
Lot 8 (Awach • Environment document (ESMP submitted to the district) -Routine and continuous and Bungatira) • Water user committees are formed and trained in all the sites. maintance is recommended • A properly functioning drainage channel is constructed in all the by the WUCs. sites • All the WSPs have been fenced. • Soak pits are excavated and then filled with gravel in all sites. • The area around the projects sites were leveled to prevent flooding and erosion. • All sites are free from construction debris and other forms of solid waste.
Lot 9 (Bobi and • Contract not yet awarded Monitoring after as soon as Ongako) work starts Lot 10 (Lalogi • Environment document (ESMP submitted to the district) -Routine and continuous and Odek) • Water user committees were formed and trained in all the sites. maintance is recommended • A properly functioning drainage channel was constructed in all the by the WUCs. sites • All the WSPs have been fenced. • Soak pits were excavated and then filled with gravel in all sites. • The area around the projects sites were leveled to prevent flooding and erosion. • All sites are free from construction debris and other forms of solid waste. Lot 11 (Koro, • Water user committees were formed and trained in all the sites. -Routine and continuous Lakwana • A properly functioning drainage channel was constructed in all the maintance is recommended And Lalogi) sites by the WUCs. • All the WSPs have been fenced. • Soak pits were excavated and filled with gravel in all sites. • The area around the projects sites were leveled to prevent flooding and erosion. • All sites are free from construction debris and other forms of solid waste.
Kitgum Road 3 Ocettoke-Okora • Environmental Document (Screening report approved by -District to ensure that the
11
NUDEIL Environmental Status Report Date: August 13, 2013
District Project Tranche Name Status Remarks
NEMA and ESMP submitted to the district) pit is restored. • Trees planted at Alaa and Ocettoke Primary schools. • All Drainage structures and score checks completed and working very well • One borrow pit was opened up, but has not been restored • HIV/AIDS Sensitization not yet conducted Lagoro Trading • Environmental Document (Screening report approved by Continuous monitoring for Centre-Lalano- NEMA and ESMP submitted to the district) Environmental compliance. Aparo • Trees have been planted at Lakwor Primary School.
• The Seven (7) borrow pits have not been restored. • HIV/AIDS Sensitization not yet conducted • Installation of culverts ongoing and are pitched with stones Corner • Environmental Document (Screening report approved by Continuous monitoring for Kalabong – NEMA and ESMP submitted to the district) Environmental compliance. Ogul – Onyala • Trees for are planted at Onyala Lugum, Corner Kalbong and Ogul Primary schools. • Six borrow pits have not been restored. • HIV/AIDS Sensitization not yet conducted Omia Anyima- • Environmental Document (Screening report approved by Continuous monitoring for Lakoga-Onyala NEMA and ESMP submitted to the district) Environmental compliance. • The trees planted at Onyala and Aywee Primary schools • Two borrow pits not restored • HIV/AIDS Sensitization not yet conducted • All culverts fully installed for section 2 and functioning well with head walls pitched with stone while sections 1 are under installation. Awuch Lukwor • Environmental Document (Screening report approved by Continuous monitoring for North Road NEMA and ESMP submitted to the district) Environmental compliance. • The trees are planted at Gweng coo Health Centre. • Three borrow pits have not been restored as gravelling is still on-going. • HIV/AIDS Sensitization has been conducted Omia Anyima- • Environmental Document (Screening report approved by Continuous monitoring for
12
NUDEIL Environmental Status Report Date: August 13, 2013
District Project Tranche Name Status Remarks
Omia Pacwa NEMA and ESMP submitted to the district) Environmental compliance. • Trees are planted at Kumele Primary school and are growing well for section 1 while section 2 the trees have not been planted and are to be planted at Lumoi and Kalele Primary schools • Six borrow pits have not been restored. • Culvert installation in progress. • HIV/AIDS Sensitization has been conducted
Y.Y Okot- • Environmental Document (Screening report approved by Continuous monitoring for Ocettoke NEMA and ESMP submitted to the district) Environmental compliance. • The trees planted at Lelamur Primary school • One borrow pit unrestored • HIV/AIDS Sensitization has been conducted • Culvert installation has not started yet Lamola-Gweng • Environmental Document (Screening report approved by Continuous monitoring for Coo- NEMA and ESMP submitted to the district) Environmental compliance. Lanyadyang • The trees are planted along the road in MSS. Hilders field, at road Gweng pamon and Alero primary schools. • Five borrow pits have been opened up but not restored yet. • Finished installation of culverts left with Head walls and pitching with stone. • HIV/AIDS Sensitization has been conducted
schools 3 Panykel Primary • Recommendation report given to the schools and districts for Continues monitoring to effective monitoring. ensure environmental School • All works are progressing well compliance for all the • Trees are planted and are growing well. suggested • HIV/AIDS Sensitization need to be conducted recommendations. P a c h wa - • Recommendation report given to the schools and districts for Continues monitoring to Paku b a effective monitoring. ensure environmental Pri ma ry • All works are progressing well compliance for all the Sch o o l suggested
13
NUDEIL Environmental Status Report Date: August 13, 2013
District Project Tranche Name Status Remarks
• Trees are planted and are growing well. recommendations. • HIV/AIDS Sensitization need to be conducted
2 Lucomo Completed (trees where never planted) Primary School Lokira Primary Completed (Trees planted and doing well) School Water 1 All water points • Bore holes are functioning and handed over to communities Need to carry out refresher in T1 with all the necessary tests done rendering the water safe for training for the water user consumption and environmental compliance observed. communities to ensure • Most of the trees planted at these boreholes lacked routine maintance of the maintenance therefore failed to grow. boreholes. • General maintance of the boreholes is poor areas within the borehole are bushy, soak pits getting blocked, fences broken etc. Lamwo Water All water points • Environmental document (ESMP submitted to the district) Monitoring for • Water user committee formed and trained. environmental compliance • Drilling ongoing is needed • Monitoring for environmental compliance is needed Eng.Blo Eng. • Environmental document (Recommendation report submitted Monitoring for ck. to the district) environmental compliance • Monitoring for environmental compliance is needed is needed Nwoya Water 3 3 lots of water • Environmental document ( ESMP submitted to the district) Monitoring for points • Water user committee formed and trained. environmental compliance • water quality testing done is needed • Monitoring for environmental compliance is needed schools Lungulu • Environmental document (Recommendation report submitted Monitoring for to the district) environmental compliance • Tree planting process in plan is needed • Monitoring for environmental compliance is needed Eng.blo One Eng.block • Environmental document (Recommendation report Monitoring for ck submitted to the district) environmental compliance • Monitoring for environmental compliance is needed is needed
14
NUDEIL Environmental Status Report Date: August 13, 2013
District Project Tranche Name Status Remarks
Amuru Roads 3 State Farm • Environmental document (screening report and ESMP -Need for the DEO to follow Guruguru submitted to the district) up with NEMA for their • Borrow pit partly restored because land owner still in need of response and close contact it. with the contractor to • Trees planting in progress. ensure that they compile to • HIV/AIDS Sensitization conducted the stipulated mitigation • Culverts adequately installed and pitched with stone allowing measures. clear passage of water -Continuous monitoring to ensure environmental compliance State Farm • Environmental document (screening report and ESMP Continuous monitoring to Olinga submitted to the district) ensure environmental • Borrow pit not yet restored. compliance and follow up of • Trees planting in progress response from NEMA by • HIV/AIDS Sensitization not yet conducted DEO. • Side drains have been opened and culvert installation in progress.
Olamunnyu- • Environmental document (screening report and ESMP Continuous monitoring to Atiak submitted to the district) ensure environmental • Road Formation stage compliance and follow up of • Borrow pits (2) not yet restored response from NEMA by • Tree planting in progress DEO. • HIV/AIDS Sensitization conducted • Culverts have not been installed.
Atiak Karawal • Environmental document (screening report and ESMP Continuous monitoring to submitted to the district) ensure environmental • Borrow pit not yet restored. compliance and follow up of • Tree planting in progress response from NEMA by • HIV/AIDS Sensitization conducted DEO • Culverts installation in progress.
Palukere • Environmental document (screening report and ESMP Continuous monitoring to
15
NUDEIL Environmental Status Report Date: August 13, 2013
District Project Tranche Name Status Remarks
Miyalayab submitted to the district) ensure environmental • Borrow pit not yet restored. compliance and follow up of • Tree planting in progress response from NEMA by • HIV/AIDS Sensitization conducted DEO • Culverts installation in progress.
Apowegi- • Environmental document (screening report and ESMP Monitoring for Akungedi submitted to the district) environmental compliance • construction work ongoing ongoing • Tree planting in progress • HIV/AIDS Sensitization conducted 2 Alero-Coorom • Environmental document (screening report and ESMP Contractor issued with submitted to the district) certificate of environmental • Borrow pit restored. compliance by the DEO. • Trees planted did not survive due to poor management and maintance • HIV/AIDS Sensitization conducted • Culverts installed and well-functioning Ali Layima • Environmental document (screening report and ESMP Monitoring for submitted to the district) environmental compliance • Tree planting in progress ongoing. • HIV/AIDS Sensitization conducted Water • construction work ongoing 3 All water points • Environmental document (ESMP submitted to the district) Continuous monitoring for • Monitoring ongoing currently most of the mitigation measures maintance suggested are being followed 1 All water points Completed only that maintance is not adequate Maintance need to be improved Schools 3 All schools • Recommendation report submitted to the district and schools Continuous monitoring for for effective management and monitoring environmental compliance • Monitoring ongoing currently most of the recommendations suggested are being followed • Trees have been planted in Pawel primary and other schools are in progress
16
NUDEIL Environmental Status Report Date: August 13, 2013
District Project Tranche Name Status Remarks
• HIV/AIDS sensitization not yet conducted
17
NUDEIL Final Program Report 2013
Appendix D Project Bibliography
BIBLIOGRAPHY
COWI Limited (December 2011 – July 2013). NUDEIL Monthly Progress Reports. Northern Uganda Development of Enhanced Local Governance, Infrastructure, and Livelihoods, USAID.
USAID (October 15, 2009). Contract AID-617-C-10-00001 and Subsequent Modifications 1-6. USAID.
Winrock International (April 14, 2013). NUDEIL Rapid Needs Assessment Report (Modification 1). Northern Uganda Development of Enhanced Local Governance, Infrastructure, and Livelihoods, USAID.
USAID (May 2010). NUDEIL Operational Plans between District Local Governments and USAID (6). Northern Uganda Development of Enhanced Local Governance, Infrastructure, and Livelihoods, USAID.
Winrock International (August 2012). NUDEIL Community Mobilization Handbook. Northern Uganda Development of Enhanced Local Governance, Infrastructure, and Livelihoods, USAID.
Winrock International (2013). NUDEIL GIS Database. Northern Uganda Development of Enhanced Local Governance, Infrastructure, and Livelihoods, USAID.
Winrock International (August 2013). Project Management Plan – 3rd Revision. Northern Uganda Development of Enhanced Local Governance, Infrastructure, and Livelihoods, USAID.
Winrock International (September 2012). Project Management Plan – 2nd Revision. Northern Uganda Development of Enhanced Local Governance, Infrastructure, and Livelihoods, USAID.
Winrock International (January 2012). Project Management Plan – 1st Revision. Northern Uganda Development of Enhanced Local Governance, Infrastructure, and Livelihoods, USAID.
Winrock International (December 2012). Monitoring Evaluation Plans (6). Northern Uganda Development of Enhanced Local Governance, Infrastructure, and Livelihoods, USAID.
Winrock International (June 2010). Project Management Plan. Northern Uganda Development of Enhanced Local Governance, Infrastructure, and Livelihoods, USAID.
Winrock International (October 15, 2010). First Annual Report. Northern Uganda Development of Enhanced Local Governance, Infrastructure, and Livelihoods, USAID.
Winrock International (October 15, 2011). NUDEIL Annual Report 2011. Northern Uganda Development of Enhanced Local Governance, Infrastructure, and Livelihoods, USAID. Winrock International (November 15, 2012). NUDEIL Year 3 (2011/2012) Annual Report. Northern Uganda Development of Enhanced Local Governance, Infrastructure, and Livelihoods, USAID.
Winrock International (2010 – 2013). NUDEIL Quarterly Progress Reports (11). Northern Uganda Development of Enhanced Local Governance, Infrastructure, and Livelihoods, USAID.
Winrock International (December 2012). NUDEIL District Maintenance Plans (6). Northern Uganda Development of Enhanced Local Governance, Infrastructure, and Livelihoods, USAID.
Winrock International (February 10, 2010). District Needs Assessment. Northern Uganda Development of Enhanced Local Governance, Infrastructure, and Livelihoods, USAID.
NUDEIL Final Program Report 2013
Appendix F Project Maps
NUDEIL PROGRAM AREA-AMURU PROJECTS STATUS 255384 280384 305384 330384 355384 380384 405384 430384 455384 480384 505384
Menga PROGRAM AREA LOCATION
a 6/3 6/4 7/3 7/4 r u 8/3 k
393528 O 393528 Koboko Pagada Atiak LAMWO Moyo KITGUM 14/1 Bibia
AMURU Yumbe GULU
NWOYA OYAM a 14/2 15/1 15/2 ng 16/1 Pacilo A ri l a w la a K _ k a ti Okidi A 368528 368528 Parwacha
o r Kal Olya PS a Adjumani l a p c i ak w i n A Awic t _A yu Pupwonya un m Pager la O Palukere i B Miya_Layab_Okid ul ri Palukere_ oji he i C g
u
y Maracha A Pogo 14/3
Z
i o
13/4 l 14/4 15/3 15/4 a 16/3 Pawel
Parubanga 343528 Kal nPawel Langeta PS 343528 S tat e_ Fa rm _O Pabbo lin g
u
r u o Aber a AMURU G Gaya tin yi u u O Labala r Ome u Agole PS G n
_
e e
t m
r
a
t C a Pader h Acwera Palwong
S o F ro 21/1 22/1 Layima PS Lamogi 21/2 Guruguru 20/2 Okungedi Coke 23/1 na im y Pailyec Acwa a A L p 22/2 _ Lolim GR i o l w Giragira Kaladima PS A e 318528 gi 318528 _O Oboo k Toro un Palema g Pagak e Pamuca di n n Pagoro Amuru Otwee P/S Lacor Gulu Panokrach A Arua Panyabono ch w a Daga
Pangu go Alero GR Aya Alero A na 21/3 Kal ka Corom_Alero Bwobonam Paibwor 22/3 Amar Alero Coorom
293528 a Pangora 293528 20/4 sw 22/4 23/3 23/4 A 21/4 Paduny Latoro Paromo Pawatomero Agonga Anaka Orum
Ywaya Patira Purongo Pabit Kal Lii NWOYA Pabali
Todora Nebbi Koch Goma
Tangi Murchison 268528 Falls NP Lira 268528 Karuma-Pakwach 29/2 31/2 32/1 32/2
30/2 Apac Murchison Oyam Falls NP
i ch Masindi To 30/1 31/1 le ko O 29/4 Buliisa 31/3 31/4 32/3
255384 280384 305384 330384 355384 380384 405384 430384 455384 480384 505384 243528 NUDEIL Roads National Paved Roads District Boundary Works completed Wetland Elevation Range MAP DISCLAIMER: National Unpaved Roads Label Subcounty Boundary Works ongoing Uganda Water bodies 615 - 805 The boundaries and names shown and the District Roads Label Parish Boundary Forest Reserve 806 - 964 designation on this map do not imply official Works yet to start Community Roads Sector (S/N) Game Reserve 965 - 1,396 endorsement by NUDEIL but were supplied by the NUDEIL Water Points NUDEIL Office 1 cm = 10 km Uganda Bureau Of Statistics.The author's views Uganda Districts National Park - Works completed ½[ Trading Centres expressed in this map do not necessarily reflect the District Headquaters Rangeland 03.75 7.5 15 22.5 30 37.5 Major River !P view of USAID or the United States Government. Works Ongoing Km Streams 4! County Headquarters Date: 16/12/2010 NUDEIL Schools Railway !5 Sub-County Headquarters From the American People jointly sponsored Works completed n Map Produced on August 05 2011, Updated July 12 2013 Coordinate System : UTM_Zone_36N, Datum: WGS_1984 Produced under the program. by USAID and the Government of Uganda n Works ongoing NUDEIL PROGRAM AREA - GULU PROJECTS STATUS 364892 389892 414892 439892 464892 489892 514892 539892
PROGRAM AREA LOCATION
Z io 14/1 la m 14/2 15/1 15/2 16/1 16/2 u o
g r t
i la K a Pager - p k c e i alab w LAM WO tiak-P A A Awic KITGUM Mede G u AMURU l GULU A u
y - B
ug O
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Lakwatomer PS Kal Pageya ida Aya Abwoc P Awere go abora P/S Pageya-L a j
Lalogi n A Ongako n i Palaro c M e Ibakara - Labwoc l t_ Ongako P/S e J A n Minja PS in w m Jaka g n e Onyona O k - r o o i e o m r r - M Gem a e i Pa Lujorongole _ B n O l a w Lukwor - 293839 en 293839 g At i l _ y C a- i t 21/4 h ang g a - - O Toc _Opit Parwec w n o Lamola b G g l u u on ako a a l p a u it 22/3 u iy Koch O -Rwackoko l 23/4 - L G l lu Jingkumi P/S As lw u u n Lii Lanenober w a Palenga - G O P/S K a n m o o Kalkweyo p Lakwana n w Odek a it-A Opit PS P/S l p B a O o Te-Got b i -W 23/3 i Paidongo lac ic Paidwe 22/4 r Parak Ba Bobi k_ ate _P da ye Lira Ad M Palwo Tekulu P/S Oyam ina kulu -Okw Patek ir-Min nja Minakulu P/Sn i h 32/1 32/2 30/2 c 31/1 31/2 o T Apac
364892 389892 414892 439892 464892 489892 514892 539892 268839
Streams Elevation range NUDEIL Roads NUDEIL Schools Label Subcounty Boundary Major River 689 - 838 Works completed Works completed Label Parish Boundary MAP DISCLAIMER: n Railway 839 - 948 The boundaries and names shown and the Gulu Boundary Works ongoing designation on this map do not imply official 949 - 1,011 Works ongoing Uganda Districts Forest Reserve endorsement by NUDEIL but were supplied NUDEIL Water Points n 1,012 - 1,061 by the Uganda Bureau Of Statistics.The Sector (S/N) Game Reserve 1 cm = 6 km author's views expressed in this map do not Works completed National Paved Roads 1,062 - 1,225 necessarily reflect the view of USAID or the !P District Headquaters National Park 02 4 8 12 16 20 United States Government. Works ongoing National Unpaved Roads County Headquarters - Date: 16/12/2010 !4 Rangeland Km District Roads H! Sub-County Headquarters Uganda Water bodies From the American People jointly sponsored by Community Roads [ Map Produced on August 07 2011, Updated July 12 2013 ½ Trading Centres Wetland Coordinate System : UTM_Zone_36N, Datum: WGS_1984 Produced under the program. USAID and the Government of Uganda
Works ongoing NUDEIL PROGRAM AREA - KITGUM PROJECTS STATUS 378082 403082 428082 453082 478082 503082 528082 553082 578082
PROGRAM AREA LOCATION
LAM WO
KITGUM
AMURU GULU 429873 7/1 7/2 8/1 8/2 9/1 429873 NWOYA OYAM
Ngacino
Agoro Pabar Agu FR
L o y o r 6/4 Lokung o Dibolyec M Nyapea FR a c Palabek d ye Pawor i il Kal O W 8/4 Agoro p Lu Potka e y Kaabong i o -A r 7/3 Rudi g 8/3 o P o
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404873 o 404873 w FR i Lawiye Ayuu C n
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n Locom a Wangtt l Paloga P/S P a Ywaya Parabek - K k l l o Ogili k Ogwapoke il a Alaa Huntng r e Kal k K b 15/1 15/2 e Kalabong A n - k k a P Area a r Orom FR l a l g e Pubec a o Loliya a d n ra i Mucwini y n b o be n C P Patanga Padibe k -Mucwini o a O l b Adjumani - O _ m l 379873 West _ a 379873 itgu a g Pamolo u l ek-K e Yepa g ab P n Lagwel k O a l u o Pa Madi-Kiloc tt _ K k- k g a e Pudo n i o c 16/1 t o A L Ocettoke Central O Y Ngweny b Namokora Y a KITGUM Ocetoke ! Mu l Labigiryang ! _ cwini-Nam Okora a O K _ 14/1 r k Pajaong Oget Bura e Pagwok ! ne o n t r _ Pagen Moroto lu Akara o Lukwar O M Lolwar Lugwar A Pachwa C Anaka a- c u a e n c al N t Lokira P/S Pakuba a om t w ny m oke O Pugoda Orom Apyeta y i A P/S n Ora bongo ko n i _O ra - a East Paibwo K ! -L Pajimo g o Paibony it o k Kitgum g k a u a p L e Gem Labongo Matidi m Pagwarshamba _ Pogoda l-
a A Panykel P/S Akwang - M d
m i o LAMWO i l 14/2 a a r Lomule West 16/2 Oryang O Ibakara y g jum n h a a t l -K n g t itg ! i n um d pe
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e o u PS A 354873 h r 354873 C m Anyima a Kotido L Oryang Laber Lalano Lakwor ! Bolo tee gam Lagoro wa Ach 14/3 14/4 15/3 15/4 Pader 16/3 16/4 17/3 Abim
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378082 403082 428082 453082 478082 503082 528082 553082 578082 329873
NUDEIL Roads National Unpaved Roads Sector (S/N) Elevation Range Works completed District Roads 1,261 - 1,447 District Boundary 638 - 834 Works ongoing Community Roads 835 - 953 1,448 - 1,660 Label Subcounty Boundary MAP DISCLAIMER: Stream 954 - 1,038 1,661 - 1,881 The boundaries and names shown and the NUDEIL Water Points designation on this map do not imply official Major River Label Parish Boundary 1,882 - 2,120 1,039 - 1,123 endorsement by NUDEIL but were supplied Works Completed ! !P District Headquaters 2,121 - 2,810 - by the Uganda Bureau Of Statistics.The Rangeland 1,124 - 1,260 1 cm = 8 km author's views expressed in this map do not NUDEIL Schools '4 County Headquarters Uganda Water bodies necessarily reflect the view of USAID or the !H Sub County Headquarters Wetland 63 0 6 12 18 24 United States Government. Works completed Date: 14/02/2011 n Km ½[ Trading Centres Forest Reserve From the American People jointly sponsored by Works ongoing Game Reserve n Map Produced on August 07 2011, Updated July 12 2013 National Park Coordinate System : UTM_Zone_36N, Datum: WGS_1984 Produced under the program. USAID and the Government of Uganda NUDEIL PROGRAM AREA - LAMWO PROJECTS STATUS 394721 419721 444721 469721 494721 519721 544721
PROGRAM AREA LOCATION
SUDAN
LAMWO
KITGUM 7/1 7/2 Lopulingi A 8/1 8/2 AMURU GULU
NWOYA O OYAM di p a e CONGO M i -A 420048 (Dem.Rep) g Agoro 420048 Tegot o r o Kwera H L il Pabar o Agoro North ls y KENYA o Ar r in Agu FR n o g a a d Ngomoromo Panyamyel Seed SS u /S c Border a e L d ily u Dibolyec n W yo Market Rudi a r imur Potika P g o Ny a U rder lo - o g m b Pawor a u TANZANIA -P g o Penybuk t l i Apiriti (Border Market) it K
ik
o a i Palawau Lokung Lamwo Lawiye w i Looli l FR Lawiye Oduny PS 6/4 o Licwar r o
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n e r Pawaja Madi Madi 8/4 Ayuu o w Parapono C A Palabek Gem - ei- Opei
6/3 7/3 c 7/4 p
alali e O w
g Ocula North
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395048 L 395048 ku Katum Jamula Kal n Engineering g -N g Block o Okol Adjumani Pagada m Padwat o Padibe ro Mu ul Kal Abakadyak m Bungu g o East Parabek Pauma Ogili Lamwo North Amero East Paloga l be-Muc Ka Padi wi ng ni ku Ywaya Lo Pandwong (Bwonomono PS) Madi Kiloc PS Lagwel PS Alaa PS Patanga Madi-Kiloc Lagwel Alaa
Apyeta Lugwar A Padibe tia 16/2 k-P West alab Labigiryang ek-K 14/2 15/1 itgum 15/2 16/1 Moroto Wili Wili
370048 14/1 (Apyeta 370048 South) Palabek Gem Z io Anaka Gem la o r Kitgum la Page a r p c i
w
A Awic Cubu
A yu g i Bu 14/4 15/3 15/4 loj i 16/4 14/3 Got kwar(Pawena) 16/3
a hw Ac
394721 419721 444721 469721 494721 519721 544721 345048
NUDEIL Water Points Sector (S/N) Wetland Elevation Range Works Ongoing Lamwo Boundary Uganda Water bodies 638 - 850 Works Yet to Start Label Subcounty boundaries Forest Reserve 850- 995
Label Parish boundaries NUDEIL Buildings Rangeland 995 - 1,268 MAP DISCLAIMER: The boundaries and names shown and Engineering Block Works Ongoing Uganda Districts Mine Contaminated Areas 1,268 - 1,719 the designation on this map do not imply official endorsement by NUDEIL but were ½[ Lamwo Trading Centres 1,719- 2,810 supplied by the Uganda Bureau Of Statistics. National Unpaved Roads n Existing Schools The author's views expressed in this map do 4% County Headquarters not necessarily reflect the view of USAID or District Roads u Existing Health Units 1 cm = 6 km the United States Government. H! Sub-County Headquarters - Date: 01/02/2011 Community Roads ! Existing Water Points 0 2.5 5 10 15 20 Major River KM From the American People jointly sponsored by Map Produced on August 07 2011, Updated July 12 2013 Streams Coordinate System : UTM_Zone_36N, Datum: WGS_1984 Produced under the program. USAID and the Government of Uganda NUDEIL PROGRAM AREA - NWOYA PROJECTS STATUS 302721 327721 352721 377721 402721 427721
PROGRAM AREA LOCATION Ome
SUDAN 20/2 21/1 21/2 22/1 22/2 LAM WO
KIT GUM
AM UR U
GULU Arua Obilokongo NWOYA
OYA M Alero CONGO Panokrach (Dem.Rep) Kal Pangu a -Nwoya Dag num Alero-Aswa- Te A ti- Lungulu A m atika u K KENYA t t C / Lanyang -A r c u i Lungulu PS r Alero t Alero GR 3a T ago s y i k A a D Gotmoko B n Laboromor A u u A
r
- TANZANIA u
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Lawora B Ywaya A Karuma-P Paromokinage B akw Bar-Gunya Orum ach Laboromor 1 Agweng Mamalo Alworodaba Lamoki
i Alokolumgok z a Okir g II a Lapono East ok L j - a Pabit Kal P o i- g Li n a- o m Nebbi r o u Anaka G P
Koch Gonycogo Goma
268437 Murchison 268437 T Falls NP angi 29/2 30/1 30/2 31/1 31/2 Lii
Masindi i ch To
29/4 Buliisa 31/3 31/4 243437 302721 327721 352721 377721 402721 427721
NUDEIL Water Points Sector (S/N) National Paved Roads Wetland National Unpaved Roads Works ongoing Nwoya boundary Uganda Water bodies Community Roads Label Subcounty Boundaries Forest Reserve NUDEIL Buildings District Roads MAP DISCLAIMER: Game Reserve Label Parish Boundaries The boundaries and names shown and Railway the designation on this map do not imply Engineering Block works ongoing National Park ^ '4 County Headquarters official endorsement by NUDEIL but were Elevation Range Uganda Districts supplied by the Uganda Bureau Of Statistics. !H Sub County Headquarters 1 cm = 5 km The author's views expressed in this map do NUDEIL Schools 615 - 780 not necessarily reflect the view of USAID or ½ Trading Centres ! 0 2.5 5 10 15 20 the United States Government. 780 - 941 3 Works ongoing Major River Km - Date: 16/02/2011 941 - 1,162 Streams From the American People jointly sponsored by Map Produced on August 07 2011, Updated July 12 2013 Coordinate System : UTM_Zone_36N, Datum: WGS_1984 Produced under the program. USAID and the Government of Uganda NUDEIL PROGRAM AREA - OYAM PROJECTS STATUS 391989 416989 441989 466989 491989
ackoko PROGRAM AREA LOCATION pit-Rw Gulu-O 23/3 i_Wiaga Acut Opit FR Ojw ba go Amiatigo Pader ya A dye Abella PS Aleka_O km w o d LAM WO Cuke a 3 22/4 _W KITGUM iag Barobia 22/3 Ajul aba AMURU 23/4 GULU Acokara Opangul NWOYA OYAM Aweki A Apach Bar Barmogo B ob Otwal i-A Bedimot Amukogungo bo ke -A 278994 ye Iceme Alibi 278994 r Ajerijeri i O twal_Alib Aramita Akuca Te-Apena PS 3 Aloni r a a o p Okii a m t ro A A Ngai - Ad 31/2
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p Zambia A
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3N Kokcankikweri Apala B PS
253994 Kamdini 253994 Bombay Pukica Adyeda 3 Alidi PS Ocini Agulurude
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31/4 P k t S Wirao _ _ A A m d w i g a o k _ A 32/3 Opuke Oye t Aber o Atura p Masindi i ra n a u r t a A l a _ i l p ye d p 31/3 i a O Adigo t
K _ A o - - Dag
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391989 416989 441989 466989 491989 228994
! Existing Water Points National Paved Roads NUDEIL Schools Sector (S/N) Wetland u" Existing Health Units Uganda Water bodies National Unpaved Roads Oyam Boundary Works ongoing n Existing Schools Forest Reserve District Roads 3 Label MAP DISCLAIMER: Subcounty Boundary ½[ Trading Centres Game Reserve Community Roads The boundaries and names shown and the NUDEIL Water Points Label Parish Boundary designation on this map do not imply official Railway National Park Major River Works completed endorsement by NUDEIL but were supplied by the Uganda Districts Elevation Range Rangeland Streams 1 cm = 4 km Uganda Bureau Of Statistics.The author's views Works ongoing expressed in this map do not necessarily reflect the !L NUDEIL Office Oyam 1,027 - 1,071 31.5 0 3 6 9 12 - view of USAID or the United States Government. NUDEIL Roads !P District Headquaters 1,072 - 1,171 Km Date: 16/12/2010 Works completed '4 County Headquarters From the American People jointly sponsored Works ongoing !H Sub County Headquarters Map Produced on August 07 2011, Updated July 12 2013 Coordinate System : UTM_Zone_36N, Datum: WGS_1984 Produced under the program. by USAID and the Government of Uganda NUDEIL Final Program Report 2013
Appendix J Final PMP
Issuance Date August 15, 2013
Contract Number AID-617-C-10-00001
Contractor Name Winrock, International
2101 Riverfront Drive
Little Rock, Arkansas 72202-1748
Tel 1-501-280-3072
Fax 1-501-280-3094
www.winrock.org
Document Title Performance Management Plan, July 2013
Author Vincent Odong, M&E Officer - NUDEIL
Project Activity NUDEIL, Northern Uganda Development of Enhanced Local Governance, Infrastructure and Livelihoods (NUDEIL) Program
NUDEIL Performance Monitoring Plan – July, 2013Page 1 of 46
Contract Information
The program is a centerpiece of the US Government’s efforts to support the transition to peace in northern Uganda by increasing local government’s ability to deliver services at the community level through rehabilitation of public infrastructure. Under USAID/Uganda AID-617-C-10-00001 NUDEIL assistance is “from the American People jointly sponsored by United States Agency for International Development (USAID) and the Government of Uganda”. The purpose of this contract is to provide technical support to Ugandan District Governments implementing the Northern Uganda Development of Enhanced Local Governance, Infrastructure and Livelihoods (NUDEIL) Program. The objective of this program will be to support the Government of Uganda (GOU) in implementing the NUDEIL program through the provision of technical support to improve district government capacity in engineering design, procurement process, financial management, transparent reporting, and public outreach. NUDEIL is a transitional development program designed in line with the GOU’s Peace, Recovery and Development Plan (PRDP).
Prepared by: Monitoring and Evaluation Officer Northern Uganda Development of Enhanced Local Governance, Infrastructure and Livelihoods – (NUDEIL) Telephone: +256-787021150 Email: [email protected]
Submitted by: Chief of Party Northern Uganda Development of Enhanced Local Governance, Infrastructure and Livelihoods (NUDEIL) Telephone: +256-784362422 Email: [email protected]
Contact Information: Northern Uganda Development of Enhanced Local Governance, Infrastructure and Livelihoods – (NUDEIL) Po Box 272, Gulu – Uganda Plot 3, Olia Road Telephone: +256-471433045
NUDEIL Performance Monitoring Plan – July, 2013Page 2 of 46
Background information to NUDEIL – Program
The USAID-financed NUDEIL program is a bold new endeavor to revitalize northern Uganda and catalyze a return to peace and stability. The program purpose is to integrate the conflict- affected populations of northern Uganda into the nation by generating income-producing job opportunities; increasing government services to the population; and laying the foundations for longer term development in target areas of Northern Uganda.
In partnership with the Government of Uganda, NUDEIL will: (1) inject capital into the rural countryside, especially returning internally displaced persons communities; (2) rehabilitate social and economic infrastructure to improve lives and livelihoods; and (3) increase agricultural production in the target areas through the rehabilitation of community access roads. As an additional requirement, the program is working to build capacity in District Governments to plan, implement, and manage infrastructure programs. As a secondary effect it will increase trade and transport of produce from the region, thereby creating a production-to-income linkage for rural farmers in a region in which 85% of the population depends on agriculture for income.
All the funding and program implementation is completed through Ugandan local government and private firms selected competitively through the district government tendering process and Winrock international the support contractor. In this regard, NUDEIL is supporting the economic recovery of the target region through existing institutions, creating mechanisms for recovery that can be easily replicated by other donors and the Ugandan Government, itself, across the conflict affected areas. The program is fully consistent with the Government of Uganda’s (GOU’s) articulated PRDP and supports objectives contained therein.
The project financing is done through an innovative Sector Program Assistance (SPA) mechanism, which allows for the transfer of USAID assistance resources to the GoU through a separate deposit of local currency resources into a District Government-owned project account. The account will be located in a commercial bank in a USAID-identified bank with representation in the selected target districts. This account is subject to the full array of USAID joint- programming requirements for local currency deposited. There are several advantages of this approach including the availability of funds on a timely basis and local government direct payment for construction services, among others. Use of this mechanism will be limited to construction activities only. In order to ensure quality assurance control of the projects, the contractor-Winrock international has hired an architectural and engineering firm as a sub- contractor to monitor construction design, quality, environmental compliance, and invoices in order for USAID to certify payment requests generated by the districts on a project-by-project basis as related to the tenders.
This engineering firm is also required to place engineers in the District Engineering and Public Works Offices to ensure smooth implementation of the projects and support for the design of a maintenance management plan for district infrastructure. Salaries of engineers are at the districts’ prevailing rate. To develop continuity and their phase-over to District Employees the Contractor is providing an internship program in conjunction with local universities. By project NUDEIL Performance Monitoring Plan – July, 2013Page 3 of 46
end date, it is expected that through the collaborative efforts of the Contractor, COTR, and District Governments, the project will shift the majority of these engineers to employees of the District Government.
Program Objectives NUDEIL has three major program objectives: 1) improved quality of life for conflict-affected populations returning or recently returned to their communities. This looks to integrate conflict- affected populations of the Northern Uganda region back into their communities and support the overall return process by focusing on activities that will resettle agricultural lands, increase incomes, and improve family well-being; 2) Improved incomes and infrastructure for rural communities. This focuses on generating jobs (short term and ancillary) to the communities while in the construction processes on roads, schools and water points. 3) Improved Local Government Ability to implement infrastructure needs. This is to strengthen infrastructure rehabilitation and maintenance capabilities at the District Government level. The USAID/NUDEIL funding, through the SPA, is made available to the GOU to use in district maintenance funds. The Contractor has assisted in the design of a maintenance program and financial plan that is implemented by the District Engineering and Public Works Office.
NUDEIL is financing the rehabilitation and reconstruction of basic economic and social infrastructure (roads, water points, schools, and clinics) through the Government of Uganda in targeted districts areas using labor-intensive, job-creating methodology to the maximum extent possible. Engagement with the local communities benefitting from the program and bridging the gap between government and citizens in the development of their communities is an essential support activity for the program. Overall, infrastructure construction will provide immediate jobs and incomes to rural communities, while also expanding the capacity of local governments to deliver services, thereby increasing citizen confidence and contributing to solidification of the peace process.
The community infrastructure components includes but not be limited to: community and district roads (approximately 90% of SPA funds); water points (no less than 5% of SPA funds); infrastructure support to schools (no less than 5% of SPA); and clinics. The clinics component will be “activated” if funding becomes available under the SPA. These numbers are based on current funding levels and are subject to change.
Importance of this narrative:
This document is a narrative description of the specific causal linkages between intermediate results and a programmatic strategy that is expected to lead to the achievement of the overall program objective. This narrative is based on sound development theory and experience within the context of NUDEIL.
NUDEIL Performance Monitoring Plan – July, 2013Page 4 of 46
NUDEIL RESULTS FRAMEWORK
Overall Program Objective:
Improved quality of life for conflict-affected populations returning or recently returned to their communities.
Intermediate Result 1.1: Improved Intermediate Result 1.2: Improved incomes and infrastructure for rural Local Government Ability to communities implement infrastructure needs.
Intermediate Result Intermediate Result Intermediate Result Intermediate Result 1.1.1: Improved access 1.1.2: Improved access 1.1.3: Increased access to 1.2.1: Increased Local to villages and market- to and utilization of clean schooling in the districts Government capacity to Roads created through drinking water (water carry out transparent
NUDEIL project and points) for populations in infrastructure rehabilitation effects the districts
NUDEIL Performance Monitoring Plan – July, 2013Page 5 of 46
Causal Linkages between Results
This section gives a narrative description of the specific causal linkages between intermediate results and the program objective based on sound development theory, knowledge, and experience under NUDEIL Program. To achieve a higher level impact of improved quality of life of conflict affected population returning or recently returned to their communities, the intermediate result 1.1.1 – 3 and 1.2.1 as a set of “lower level” intermediate results must first be reached in order to achieve result in 1.1and 1.2. The latter are discrete results or outcome thought to be necessary/critical for the overall objective of the program to be achieved.
To attain the anticipated impact of improved quality of life for conflict-affected populations returning or recently returned to their communities, NUDEIL program is embarking on mechanism that increases income of the IDPs through job creation (intermediate result 1.1).
As then, increased income of the IDPs can only be achieved by increasing access to income earning and employment opportunities to district communities in the implementation of infrastructure, hence the program must look into the following;
1. Improving access to villages and markets roads (Intermediate result 1.1.1.)
2. Increasing access to and utilization of clean drinking water (water points) for the population in the district (Intermediate result 1.1.2)
3. Increasing access to schooling for children in the districts (Intermediate result 1.1.3)
Secondly, to achieve improved quality of life for conflict affected populations returning or recently returned home to their communities, the program is Improving Local Government Ability to implement infrastructure needs(intermediate result 1.2) by executing activities that increase local government capacity to carry out transparent rehabilitation (intermediate result 1.2.1) as required by NUDEIL program
Explanation of the Result Framework
The NUDEIL program objectives of “improved quality of life for conflict-affected populations returning or recently returned to their communities” is a program indicator that serves as the targeted data points that measure program performances and changes resulting from NUDEIL interventions. Hence the intended end results/impact at hem of the three program objective holds true as in the following focal points.
Overall Result: The main aim of this objective is to improve quality of life for conflict affected populations returning or recently returned to their communities, and this is being done by increasing rural income of the IDPs through job creation and improved infrastructure. Intermediate Results 1.1 and 1.2 will contribute towards this. The indicators that will show success towards this overall result are:
NUDEIL Performance Monitoring Plan – July, 2013Page 6 of 46
1. Number of beneficiaries receiving improved infrastructure services due to USG services
Intermediate result (IR) 1.1will be realized when sub intermediate results 1.1.1 to 1.1.3 are met. Specifically, IR 1.1 will be measured by;
2. Number of short term construction jobs generated by project activities
Secondly, Intermediate result 1.2 will be realized when sub intermediate result 1.2.1 is met. The indicators that will measure IR1.2 are;
3. % of projects that are completed on time by district local governments
4. Average time taken by local governments to evaluate bids, following mandatory bidding period, and award contracts decreased
5. % of parishes that have functional infrastructure planning/design committee
Intermediate result 1.1.1: Improved access to villages and markets-roads created through NUDEIL project and effects. This can be reached at by focusing at the following:
6. Number of kilometers of farm-to-market roads rehabilitated or constructed with USAID/NUDEIL-funded activities
7. Increased access to road-accessible schools, clinics
8. Number of private institutions benefiting from USG sponsored transportation infrastructure projects
9. % of road maintenance plans that are operational
Intermediate result 1.1.2:Increased access to and utilization of clean drinking water (water points) for the populations in the districts. This can be reached at by focusing at the following:
10. Number of water points constructed or rehabilitated by USG assistance
11. % of Community water maintenance plans operational
12. Beneficiaries’ time walking to water points reduced
Intermediate Result 1.1.3: Increased access to schooling for children in the district. This can be reached at by focusing at the following:
13. Number of primary schools built, renovated or expanded, including separate latrines for boys & girls, with privacy for girls
14. % of school maintenance plans that are operational
15. % Increase in enrolment in schools
NUDEIL Performance Monitoring Plan – July, 2013Page 7 of 46
Intermediate Result 1.2.1: Increased Local Government capacity to carry out transparent infrastructure rehabilitation. This can be reached at by focusing at the following:
16. Timeliness of completion of NOPs and project Criteria according to approved work plan 17. Monitoring and Evaluation Plan (PMEP) created with each district
18. Number of engineering assessments and studies carried out by local governments for road, water points and schools
19. Number of public meetings held to offer opportunities for citizens to provide input to local/District government on community needs for infrastructure
20. Number of community members participating in District infrastructure planning activities
21. Number of District Staff trained by NUDEIL as a result of project activities.
22. Number of district Maintenance Plans formulated and budgeted
NUDEIL Performance Monitoring Plan – July, 2013Page 8 of 46
NUDEIL INDICATOR PERFORMANCE TRACKING TABLE
PERFORMANC INDICATOR DEFINITION AND Data Dis - Baseline Year 1 Year 2 Year 3 Year 4 Life of Project E INDICATOR UNIT OF MEASUREMENT Source aggregation Value* [FY 2009/2010] [FY 2010/2011] [FY 2011/2012] [FY 2012/2013] (LOP) TITLE
Target Actual Target Actual Target Actual Target Actual Target Actual %
Overall Result: Improved Quality of Life for Conflict-Affected Populations Returning or Recently returned to their Communities. (NUDEIL Objective 1)
1. Number of Definition: District 0 0 0 0 0 M- M- M- M- M- M- beneficiaries This is the number of people who records 40000 108000 40000 35,783 8000 143,78 receiving benefit from improved F- F- F- F- 0 3 improved infrastructure services due to 60000 111600 60000 8,498 F- F- infrastructure USG assistance. This means that 1200 120,09 services due to people either use an Gender, T- T- T- T- 00 8 USG services infrastructure service such as Project type 100000 219600 100000 47,281 134 transport) or receive an & Districts T- T- infrastructure product (such as 2000 26688 Water, road and schools). 00 1
Unit of Measurement: Number
Intermediate Result 1.1: Improved incomes and infrastructure for rural communities
2. Number of Definition: 0 0 0 M- M-325 M-6870 M- M- M- M- M- short term Number of Direct and Ancillary 4000 6,058 12044 33220 1174 F-263 F-4265 26837 construction short term jobs that communities F- F- F- Job type, F-490 jobs generated are engaged in to earn income F-7342 2000 F- 893 6755 8498 District gender, T-588 T- by project for meeting household needs 222 records project & T- 11135 activities district 1664 T-34179 T- T- T- T- Unit of Measurement: 6000 6,951 18799 41718 Number
Intermediate Result 1.2: Improved Local Government Ability to implement infrastructure needs
Definition: 0 0 0 0 0 0 0 50 44.3 50 44.3 Percentage of projects under 3. % of projects roads, schools and water points that are that are completed in the time District Districts 89 completed on specified in work plans. reports time Unit of Measurement: Percentage
NUDEIL Performance Monitoring Plan – July, 2013Page 9 of 46
PERFORMANC INDICATOR DEFINITION AND Data Dis - Baseline Year 1 Year 2 Year 3 Year 4 Life of Project E INDICATOR UNIT OF MEASUREMENT Source aggregation Value* [FY 2009/2010] [FY 2010/2011] [FY 2011/2012] [FY 2012/2013] (LOP) TITLE
Target Actual Target Actual Target Actual Target Actual Target Actual % Definition: Actual decrease in District 50 0 0 20 11 15 11 15 14 15 12 4. Average time days for implementation time for office taken by local bid inception to conclusion, records + governments to based on former baseline as Engineeri evaluate bids, identified by local government ng team following representative from open tender mandatory procurements No. of days Districts 80 bidding period, needed to evaluate bids (not and award counting mandatory bidding contracts period) and award contract; each decreased contract to be tracked individually Unit of Measurement: Number of Working days Definition: Recorded 0 0 0 0 0 0 0 50 40 50 40 5. % of parishes committees that are engaged and that have take part in the infrastructure functional District planning and design process. Districts 80 infrastructure records planning/design Unit of Measurement: committee Percentage
Intermediate Results 1.1.1: Improved Access to Villages and Markets – Roads Created through NUDEIL Project and Effects
6. Number of Definition: A road is qualified A/E firm 0 0 0 308 0 500 108 392 192 500 300 kilometers of as rehabilitated or constructed if, Independ farm-to-market (1) a section of the road was not ent roads usable by vehicles and work has inspectio rehabilitated or been completed and it is now n reports, constructed being used by vehicles (2) road signed with section was upgraded so as to completi USAID/NUDEIL- reduce difficulties and time taken on & Districts 60 funded to drive through the section, and transfer activities (3) road section was part of road acts, and network but never constructed. photo Road construction will be documen monitored in kilometers. tation. Unit of Measurement: Number District of KMs reports 7. Increased Definition: Average time taken Road 0 0 0 2 0 1 0 1 N/A 1 access to road- to reach road accessible schools survey & N/A accessible and clinics district Districts N/A schools, clinics Unit of Measurement: Hours records
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PERFORMANC INDICATOR DEFINITION AND Data Dis - Baseline Year 1 Year 2 Year 3 Year 4 Life of Project E INDICATOR UNIT OF MEASUREMENT Source aggregation Value* [FY 2009/2010] [FY 2010/2011] [FY 2011/2012] [FY 2012/2013] (LOP) TITLE
Target Actual Target Actual Target Actual Target Actual Target Actual % 8. Number of Definition: Number of Road 0 0 0 5 0 30 161 30 0 65 161 private individual, group, or community survey & institutions owned institutions that are district benefiting from benefiting from transportation records USG sponsored infrastructure rehabilitated or District 247 transportation constructed through USG infrastructure assistances project. Unit of measurement: Number
9. % of road Definition: Percentage of roads’ Road 0 0 0 15 0 30 0 30 45.6 30 45.6 maintenance maintenance plans that are survey & plans that are currently operational in the district operational subsequent road section/district records District 152 Unit of Measurement: Percentage
Intermediate Result 1.1.2: Increased Access to and Utilization of Clean Drinking Water (Water Points) for Populations in the Districts
10. Number of Definition: This indicator District 0 0 0 81 63 107 104 62 173 500 340 water points measures the number of water records constructed or physical structures completed and rehabilitated by under Constructed or project USG assistance rehabilitation. It includes, new Quarterly District& and repaired boreholes, Reports Water point 68 rehabilitated natural water type sources for home stead use, etc. Unit of Measurement: Number
11. % of Definition: Maintenance plan is District 0 0 0 40 0 55 70 55 0 55 70 Community operational if, at least 6months, records water after the end of work, project is and maintained to standards Water maintenance Districts 127 plans established in plan. survey operational Unit of Measurement: Percentage
12. Beneficiary Definition: Average time taken Water 85 0 0 30 25 20 9 20 0 20 17 time walking to by beneficiaries walking to water survey points. water reduced District 85 Unit of Measurement: Number of minutes
Intermediate Results 1.1.3: Increased Access to Schooling for Children in the Districts
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PERFORMANC INDICATOR DEFINITION AND Data Dis - Baseline Year 1 Year 2 Year 3 Year 4 Life of Project E INDICATOR UNIT OF MEASUREMENT Source aggregation Value* [FY 2009/2010] [FY 2010/2011] [FY 2011/2012] [FY 2012/2013] (LOP) TITLE
Target Actual Target Actual Target Actual Target Actual Target Actual % 13. Number of Definition: Number of primary District 0 0 0 6 3 17 1 21 14 25 18 primary schools schools built, renovated or Records built, renovated expanded and conducive for and or expanded, learning and as well including reports separate latrines for boys and by A/E including District 72 separate girls with privacy for girls firm latrines for boys Unit of Measurement: Number & girls, with privacy for girls
14. % of Definition: Percent of District 0 0 0 0 0 0 0 20 100 20 100 school documented maintenance policy records maintenance statement that give rise to series and plans that are of school activities (Structure, School operational Roofing, building exterior/interior, survey plumbing etc. that have been District 100 implemented
Unit of Measurement: Percentage 15. % Increase Definition: More students joining School 0 0 0 0 0 0 0 15 16 15 16 in pupils school after schools are records, rehabilitated. school & enrolment District 100 school Unit of Measurement: surveys Percentage
Intermediate Result 1.2.1: Increased Local Government capacity to carry out transparent infrastructure rehabilitation
16. Timeliness Definition: NUDEIL Operational Survey Districts 0 0 4 2 0 2 2 2 0 6 6 of completion of Plans (NOPs) and project criteria NOP's and will be required for each District project Criteria so as to support construction/ according to renovation projects. Timeliness approved work will be measured in terms of 100 plan adherence to work plans. COP will include in Quarterly Report
Unit of Measurement: Number
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PERFORMANC INDICATOR DEFINITION AND Data Dis - Baseline Year 1 Year 2 Year 3 Year 4 Life of Project E INDICATOR UNIT OF MEASUREMENT Source aggregation Value* [FY 2009/2010] [FY 2010/2011] [FY 2011/2012] [FY 2012/2013] (LOP) TITLE
Target Actual Target Actual Target Actual Target Actual Target Actual % 17. Monitoring Definition: Detailed M&E plans District Districts 0 0 0 4 0 4 1 6 5 6 6 and Evaluation developed with each District M&E Plan (PMEP) based on the planned Reports. created with infrastructure to be implemented each District there. These plans will not only monitor the construction works but also the level of local short- term jobs created as a result of the construction works. Completed M&E plan for each 100 District, tracking (1) timeliness, (2) number, and (3) level of quality of construction projects, as well as (4) no. of local people working for income on project- related activities Unit of Measurement: Number
18. Number of Definition: Tabulation of District 0 0 0 344 185 233 262 130 0 577 447 engineering engineering assessments records assessments focused on roads, schools and and A/E and studies water points taking into firm carried out by consideration the wishes of the reports. local community at large. No. of Districts and 77. governments engineering studies – counted project type 5 for when completed by District office infrastructure and certified by the A/E firm; Unit of Measurement: Number
19. Number of Definition: Count of individual District 0 40 10 152 89 181 255 29 55 402 409 public meetings public meetings and estimated records held to offer participants, facilitated with local and opportunities government to engage the meeting for citizens to community, educate and develop attendan provide input to a high sense of community ces District 102 local/District involvement government on community needs for Unit of Measurement: Number infrastructure
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PERFORMANC INDICATOR DEFINITION AND Data Dis - Baseline Year 1 Year 2 Year 3 Year 4 Life of Project E INDICATOR UNIT OF MEASUREMENT Source aggregation Value* [FY 2009/2010] [FY 2010/2011] [FY 2011/2012] [FY 2012/2013] (LOP) TITLE
Target Actual Target Actual Target Actual Target Actual Target Actual % 20. Number of Definition: Each project will be District 0 0 0 M- M- M-5000 M-7740 M- M-431 M- M- community tracked for no. of community records 3400 1647 F-5000 F-6638 3000 F-243 11400 9,818 members persons and the percent of and F- F- F- F- F- participating in community involvement in the meeting 2000 1058 T- T-14378 2000 T-674 9000 7,939 District planning of each infrastructure attendan Gender & 10000 87 infrastructure project implemented ces District T- T- T- T- T- planning 5400 2705 5000 20400 17,757 activities Unit of Measurement: Number
21. Number of Definition: Number of district District 0 0 0 M-4 0 M-35 M-43 M-20 M-17 M- 50 M-60 District Staff staff who attended a formal training F-4 F-45 F-7 F-10 F-3 F-30 F-10 trained by training session on Engineering, records + NUDEIL as a Finance, Contracts Management, Commun T-8 T-80 T-50 T-30 T-20 T-80 T-70 result of project Procurement, Community ity Gender and 87 activities. Engagement, Monitoring & Mobilizer district Evaluation, as a result of project records activities Unit of Measurement: Number
22. Number of Definition: Number of Plans for District 0 0 0 4 0 4 0 6 6 6 6 district Maintenance of the resources of records Maintenance the district formulated, budgeted Plans and implemented Districts 100 formulated and budgeted Unit of Measurement: Number
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Purpose of the NUDEIL – PMP
The purpose of the NUDEIL PMP is to systematically monitor and evaluate the achievements of program implementation by collecting and analyzing contextual performance data to track progress towards planned results as stated in the overall program objective.
NUDEIL PMP has been designed to closely measure the achievement of overall program objective of improved quality of life for conflict affected populations returning or recently returned to their communities. The different indicators set therein are useful in measuring program performance. The PMP is helpful to influence decision-making, resource allocation, program learning and as well as communicating results.
Targets
USAID has set the following project result targets for NUDEIL over the period of implementation through the program design process:
Community and District Roads – 500kilometers of rural roads to be rehabilitated across all target districts, using local labor and labor intensive construction techniques.
Water Points/Systems – 250boreholes,water systems, and/or shallow wells to be rehabilitated or constructed across the target districts.
Schools – Rehabilitation of 25primary schools across target districts to include the construction or rehabilitation of classrooms, teacher housing units, and latrines.
These targets may be adjusted as the prioritization and planning with the districts gets underway.
Monitoring and Evaluation assumptions
NUDEIL’s monitoring and evaluation processes are aligned to the USAID monitoring and evaluation criteria and the NUDEIL Performance Monitoring and Evaluation Plan. The assumptions regarding the PMP are:
1. Jobs will be available during the construction process, where there will be direct short term and short term ancillary Jobs generated by the project activities and this will lead to increased access to income earning and employment opportunities to district communities hence, increased income of the rural community.
2. The districts engineering departments are capable of implementing the different infrastructural activities on roads, water points, schools and rural health centers provided they are trained
3. All set targets and intended results are subject to change in the event of natural disasters or political instability.
NUDEIL Performance Monitoring Plan – July, 2013Page 15 of 46
Data collection and analysis approach
Performance data for the different indicators set in the PMP will be analyzed on the basis of how performance data for individual indicators or groups of related indicators are linked to each other. Data will be collected from surveys/assessments, community immobilizer’s records and district engineering office records. NUDEIL project database and M&E database will be used to tabulate and present summaries of data useful for, data presentation and interpretation for quality decision making.
Data sources
Data for the program will come from many sources, both primary (assessments/surveys) and secondary (Districts records, community Mobilizers records, NUDEIL reports, records from Local government departments, international organizations, other NGOs, private firms and USAID office).
Frequency of data collection
The fact that performance monitoring systems must gather comparable data periodically to measure progress towards the set targets, NUDEIL and the district local government will regularly collect data, analyze, and interpret the data in order to enhance their ability to make program/project adjustments in a timely manner. This will be done quarterly, semi-annually, annually.
Data disaggregation
The performance data will be disaggregated based on gender, commodities, category, age, districts and project location/type depending on individual indicator or groups of related indicators.
Reporting of performance
Program reports that enhance learning opportunities within NUDEIL, partners and other stakeholders will be included in every quarterly, semi-annual and annual progress reports submitted to USAID. The program will base its reporting upon quantitative and qualitative performance data gathered through performance monitoring, Households surveys, evaluations, district office records, community Mobilizers’ records, activity reports, and other relevant sources as stated in the PMP. Project progress reports will not only present up-to-date indicator values, they will also include analysis of progress against targets and qualitative information and success stories. Data collection efforts will be synchronized with project quarterly reporting as well as with USAID’s own fiscal congressional reporting schedule to assure that the most current information is made available for that purpose. Updated PMP indicator values and work plan milestone information will be included in quarterly and annual reports in table formats along with concise and precise narratives on other performance information for effective evidence- based decision-making.
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NUDEIL M&E PERFORMANCE MANAGEMENT TASK SCHEDULE
Performance Management Tasks FY2009/2010 FY2010/2011 FY2011/2012 FY2012/2013 Notes
NUDEIL RESULT FRAMEWORK AND Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 PERFORMANCE INDICATORS Designing NOP and project criteria according to COP, Program ► approved work plan staff Designing of Performance Monitoring and Evaluation COP, M&E, ► Plan UMEMS Collect Activity & Performance Data Collect Activity level quarterly performance data ► ► ► ► ► ► COP, M&E Annual Performance Assessments / Surveys (water, ► ► ► COP,M&E Schools and Roads) Conduct Evaluations and Special Studies Baseline Assessment ► ► ► ► COP, M&E NUDEIL Mid-Term Evaluation ► ► UMEMS, M&E NUDEIL Final Evaluation ► ► UMEMS, M&E Assess Data Quality Monitoring visits to recipient districts ► ► ► ► ► COP, M&E USAID/UMEMS Data Quality Assessment ► ► UMEMS Review Performance Quarterly Performance review workshop ► ► ► COP, M&E Annual performance Review workshop ► COP, M&E Report Performance Quarterly performance reports ► ► ► ► ► ► ► ► ► ► ► ► ► ► ► COP, M&E Semi-annually performance reports ► ► ► ► COP, M&E Annual Performance Reports ► ► ► ► COP, M&E
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Review & Update PMP Review indicators and targets ► ► ► ► COP, M&E Update PMP & annual results on USAID/UMEMS ► ► ► ► COP, M&E database Submit updated PMP to USAID ► ► ► ► ► COP, M&E
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NUDEIL Performance Indicator Reference Sheets– Annexes
Winrock-NUDEIL Performance Indicator Reference Sheet: Indicator 1 Overall Result: Improved Quality of Life for Conflict-Affected Populations Returning or Recently returned to their Communities.(NUDEIL Program Objective 1)
Intermediate Result: N/A Indicator 1: Number of Beneficiaries Receiving Improved Infrastructure Services due to USG Services DESCRIPTION Precise Definition(s): This is the number of people who benefit from improved infrastructure services due to USAID assistance. This means that people either use an infrastructure service (such as transport) or receive an infrastructure product (such as ICT, water, sanitation, or electricity).
Unit of Measure: Number Disaggregated by: Gender Justification/Management Utility or Rationale: A Standard Indicator. The number of beneficiaries of USAID assisted infrastructure indicates the increasing amount of infrastructure outputs (ICT, water, sanitation, or electricity) and services (transportation) available as a result of USAID programs. More electricity, water, sanitation, telecommunications and transport is generally viewed as enabling more rapid and sustained economic growth. PLAN FOR DATA ACQUISITION Data Collection Method: Estimating based on average number of persons per parish for roads and catchment area for water. Enrollment numbers will be considered under schools Method of Acquisition: Obtain and examine district records Data Source(s): District office records; NUDEIL Quarterly Reports Frequency/Timing of Data Acquisition: Annual Estimated Cost of Data Acquisition: Moderate Responsible Individual(s) at Winrock-NUDEIL: COP, M&E Officer DATA QUALITY ISSUES Date of Most Recent Data Quality Assessment: Dec 2012 Known Data Limitations and Significance (if any): The main limitations of this indicator include estimating the number of beneficiaries of community infrastructure such as roads or public facilities (schools, water points, health clinics, etc.). Actions Taken or Planned to Address Data Limitations: Use local government population records Date of Future Data Quality Assessments: 2013 Procedures for Future Data Quality Assessments: TBA PLAN FOR DATA ANALYSIS, REVIEW, & REPORTING Data Analysis: Simple count. This indicator will be extrapolated from the average number of persons per household Presentation of Data: Raw number Review of Data: Reporting of Data: Implementing Partner (NUDEIL) Reports Notes on Baselines & Targets: BASELINE, TARGETS & ACTUALS
NUDEIL Performance Monitoring Plan – July, 2013Page 19 of 46
Year Target Value Actual Value Notes Baseline Year 0 2009/2010 0 0 2010/2011 0 2011/2012 100000 216600 2012/2013 100000 266,881
End of Project Target:_200000
THIS SHEET LAST UPDATED ON: July 31st, 2013
NUDEIL Performance Monitoring Plan – July, 2013Page 20 of 46
NUDEIL Performance Indicator Reference Sheet: Indicator 2 Overall result: Improved Quality of Life for Conflict-Affected Populations Returning or Recently returned to their Communities.(NUDEIL Program Objective 1)
Intermediate Result: 1.1 Improved incomes and infrastructure for rural communities Indicator 2: Number of short term construction jobs generated by project activities
DESCRIPTION Precise Definition(s): Number of Direct and Ancillary short term jobs that communities are engaged in to earn income for meeting household needs. Jobs take the form of casual labor, mansions, cooks, store keeper, security, water carrying etc. Short term jobs created through the project which is not intended or likely to endure in the long term and always 1 – 12 months. Seasonal jobs will be considered short term and only guaranteed for a single season and the individual needs to find a new job each seasons Unit of Measure: Number Disaggregated by: Job category, project type, gender & districts Justification/Management Utility or Rationale: TBA PLAN FOR DATA ACQUISITION
Data Collection Method: review district reports and contractors employment records
Method of Acquisition: Available data construction contractors will be obtained and examined Data Source(s): District records and contractor pay registers Frequency/Timing of Data Acquisition: Quarterly Estimated Cost of Data Acquisition: Low Responsible Individual(s) at Winrock-NUDEIL: COP, M&E Officer DATA QUALITY ISSUES Date of Most Recent Data Quality Assessment: None Known Data Limitations and Significance (if any): low Actions Taken or Planned to Address Data Limitations: informal training of contractors in record keeping Date of Future Data Quality Assessments: 2013 Procedures for Future Data Quality Assessments: TBA PLAN FOR DATA ANALYSIS, REVIEW, & REPORTING Data Analysis: tally job categories Presentation of Data: Numbers tabulated in rows and column Review of Data: outcome level review by NUDEIL Reporting of Data: Quarterly Notes on Baselines & Targets: BASELINE, TARGETS & ACTUALS
Year Target Value Actual Value Notes Baseline Year 2009 0 2009/2010 0 0 2010/2011 1664 588 2011/2012 11135 34179 2012/2013 6000 41718 Actual for LOP
End of Project Target:_18799 NUDEIL Performance Monitoring Plan – July, 2013Page 21 of 46
THIS SHEET LAST UPDATED ON: July 31st, 2013
NUDEIL Performance Indicator Reference Sheet: Indicator 3 Overall result: Improved Quality of Life for Conflict-Affected Populations Returning or Recently returned to their Communities.(NUDEIL Program Objective 1)
Intermediate Result: 1.2 Improved Local Government Ability to implement infrastructure needs. Indicator 3: Percentage of projects that are completed on time
DESCRIPTION
Precise Definition(s): Percentage of projects under roads, schools and water points that are completed by the districts in the time.
Unit of Measure: Percent Disaggregated by: Districts Justification/Management Utility or Rationale: Indicator shows districts abilities to implement projects in time PLAN FOR DATA ACQUISITION Data Collection Method: Review district’s procurement and engineering completion reports. Review A/E completion reports. Method of Acquisition: Available data will be obtained and examined Data Source(s): District records Frequency/Timing of Data Acquisition: Annual Estimated Cost of Data Acquisition: low Responsible Individual(s) at Winrock-NUDEIL: COP, Procurement Manager, M&E Officer DATA QUALITY ISSUES Date of Most Recent Data Quality Assessment: None Known Data Limitations and Significance (if any): Low Actions Taken or Planned to Address Data Limitations: None Date of Future Data Quality Assessments: TBA Procedures for Future Data Quality Assessments: TBA PLAN FOR DATA ANALYSIS, REVIEW, & REPORTING Data Analysis: Review of records of project implementation schedule or work plan Presentation of Data: Numbers tabulated in rows and column Review of Data: Outcome level review by NUDEIL Reporting of Data:Annual Notes on Baselines & Targets: BASELINE, TARGETS & ACTUALS
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Year Target Value Actual Value Notes Baseline Year 2009 0 2009/2010 0 0 2010/2011 0 0 2011/2012 0 0 2012/2013 50 44.3 Average of projects completed in time taken for all the projects across the 6 Districts.
End of Project Target:_50
THIS SHEET LAST UPDATED ON: July 31st, 2013
NUDEIL Performance Monitoring Plan – July, 2013Page 23 of 46
Winrock-NUDEIL Performance Indicator Reference Sheet: Indicator 4 Overall result: Improved Quality of Life for Conflict-Affected Populations Returning or Recently returned to their Communities.(NUDEIL Program Objective 1)
Intermediate Result 1.2. Improved Local Government Ability to implement infrastructure needs assessment Indicator 4: Average time taken by local governments to evaluate bids, following mandatory bidding period, and award contracts decreased
DESCRIPTION Precise Definition(s): Actual decrease in days for implementation time for bid inception to conclusion, based on former baseline as identified by local government representative. No. of days needed to evaluate bids (not counting mandatory bidding period) and award contract; each contract to be tracked individually
Unit of Measure: Numbers – (of days needed to evaluate bids (not counting mandatory bidding period) and award contract; each contract to be tracked individually) Disaggregated by: District Justification/Management Utility or Rationale: Indicator measures NUDEIL response in improving local government procurement evaluations. PLAN FOR DATA ACQUISITION Data Collection Method: Use of District records on time elapsed from bid inception to conclusion Method of Acquisition: Obtain and examine records Data Source(s): District office records Frequency/Timing of Data Acquisition: Semi-annually Estimated Cost of Data Acquisition: low Responsible Individual(s) at Winrock-NUDEIL: COP, Chief Engineer, M&E Officer DATA QUALITY ISSUES Date of Most Recent Data Quality Assessment: None Known Data Limitations and Significance (if any): Low Actions Taken or Planned to Address Data Limitations: Timely collection of data Date of Future Data Quality Assessments: Procedures for Future Data Quality Assessments: PLAN FOR DATA ANALYSIS, REVIEW, & REPORTING Data Analysis: Bid analysis and Evaluation records Presentation of Data: Tables Review of Data: Activity-level review Reporting of Data: Semi-annually Notes on Baselines & Targets: BASELINE, TARGETS & ACTUALS
Year Target Value Actual Value Notes Baseline Year 0 2009/2010 0 0 2010/2011 20 11 2011/2012 15 11 2012/2013 15 12 Average of actual for Year 2, 3& 4 is taken for Life of project.
NUDEIL Performance Monitoring Plan – July, 2013Page 24 of 46
End of Project Target:_15 THIS SHEET LAST UPDATED ON: July 31st, 2013
Winrock-NUDEIL Performance Indicator Reference Sheet: Indicator 5 Overall result: Improved Quality of Life for Conflict-Affected Populations Returning or Recently returned to their Communities.(NUDEIL Program Objective 1)
Intermediate Result 1.2: Improved Local Government Ability to implement infrastructure needs Indicator 5: Percent of parishes that have functional infrastructure planning/design committee
DESCRIPTION Precise Definition(s): Recorded committees that are engaged and take part in the infrastructure planning and design process of communicating and working with relevant authorities
Unit of Measure: Percentage
Disaggregated by: District Justification/Management Utility or Rationale: Parishes’ involvement in planning for infrastructure needs demonstrates ability to empower lower local government involvement in the development process in communities. PLAN FOR DATA ACQUISITION Data Collection Method: Use records maintained at District, Sub-County and Parish level about existence and composition of infrastructure planning/design committee
Method of Acquisition: Obtain and examine information Data Source(s): District records, including records of District M&E person Frequency/Timing of Data Acquisition: Semi-annually Estimated Cost of Data Acquisition: TBA Responsible Individual(s) at Winrock-NUDEIL: COP, M&E Officer
DATA QUALITY ISSUES Date of Most Recent Data Quality Assessment: None Known Data Limitations and Significance (if any): We have new sub counties and parishes that have been created. Some parishes may have no records. Actions Taken or Planned to Address Data Limitations: Use records at each district planning department Date of Future Data Quality Assessments: TBA Procedures for Future Data Quality Assessments: TBA PLAN FOR DATA ANALYSIS, REVIEW, & REPORTING
NUDEIL Performance Monitoring Plan – July, 2013Page 25 of 46
Data Analysis: Review of the records of the infrastructure planning and design committee
Presentation of Data: Numbers, tables, graphs or charts Review of Data: Reports and portfolio review Reporting of Data: Annual Notes on Baselines & Targets: BASELINE, TARGETS & ACTUALS
Year Target Value Actual Value Notes Baseline Year 0 2009/2010 0 0 2010/2011 0 0 2011/2012 0 0 2012/2013 50 40 Average for LOP
End of Project Target:_50
THIS SHEET LAST UPDATED ON: July 31st, 2013
Winrock-NUDEIL Performance Indicator Reference Sheet: Indicator 6 Result 1.1: Improved incomes and infrastructure for rural communities
Intermediate Result 1.1.1: Improved Access to Villages and Markets – Roads Created through NUDEIL Project and Their Effects Indicator 6: Number of kilometers of farm-to-market roads rehabilitated or constructed with USAID/NUDEIL-funded activities
DESCRIPTION Precise Definition(s): A road is qualified as rehabilitated or constructed if, (1) a section of was not usable by vehicles and work has been completed and it is now being used by vehicles (2) road section was upgraded so as to reduce difficulties and time taken to drive through the section, and (3) road section was part of road network but never constructed. Road construction will be monitored in kilometers. Independent inspection reports, signed completion and transfer acts, and photo documentation, to be kept in NUDEIL file systems. Construction will be documented at each phase, including any changes in plans or designs.
Unit of Measure: Number
Disaggregated by: Districts Justification/Management Utility or Rationale: TBA PLAN FOR DATA ACQUISITION Data Collection Method: Use of relevant data collection tools and assessments : road construction is tracked in kilometers; cross-check sources enumerated in “Data Sources” below Method of Acquisition: Assessment, Independent inspection reports, signed completion and transfer acts, and photo documentation, to be kept in NUDEIL file systems. Construction will be documented at each phase, including any changes in plans or designs.
NUDEIL Performance Monitoring Plan – July, 2013Page 26 of 46
Data Source(s): Chief Engineer’s reports, Independent inspection reports, signed completion & transfer acts, and photo documentation, to be kept in NUDEIL file systems. Construction will be documented at each phase, including any changes in plans or designs.
Frequency/Timing of Data Acquisition: Quarterly following USG Fiscal Year. Estimated Cost of Data Acquisition: TBA Responsible Individual(s) at Winrock-NUDEIL: COP and Chief engineer, M&E Officer DATA QUALITY ISSUES Date of Most Recent Data Quality Assessment: None Known Data Limitations and Significance (if any): Actions Taken or Planned to Address Data Limitations: Date of Future Data Quality Assessments: Procedures for Future Data Quality Assessments: PLAN FOR DATA ANALYSIS, REVIEW, & REPORTING Data Analysis: Reports and independent inspection data analysis Presentation of Data: Number tabulated in rows and column Review of Data: Mission internal review Reporting of Data: Implementing Partners (NUDEIL) Annual Reports Notes on Baselines & Targets: BASELINE, TARGETS & ACTUALS
Year Target Value Actual Value Notes Baseline Year 2009 0 2009/2010 0 0 2010/2011 308 0 At project start, initial target was 5000km 2011/2012 500 108 In year 3, LOP target was revised to 500km 2012/2013 392 300 Annual actuals summed up for LOP
End of Project Target: 500
THIS SHEET LAST UPDATED ON: July 31st, 2013
NUDEIL Performance Monitoring Plan – July, 2013Page 27 of 46
Winrock-NUDEIL Performance Indicator Reference Sheet: Indicator 7 Result 1.1: Improved incomes and infrastructure for rural communities
Intermediate Result 1.1.1: Improved Access to Villages and Markets – Roads Created through NUDEIL Project and Their Effects Indicator 7: Increased access to road-accessible schools, clinics DESCRIPTION Precise Definition(s):Average time taken to reach road accessible schools and clinics Unit of Measure: Hours Disaggregated by: Districts Justification/Management Utility or Rationale: Shows impact of infrastructure when time taken to access social services is reduced. PLAN FOR DATA ACQUISITION Data Collection Method: Use records and averages kept by community Mobilizers (they ascertain average walking and bicycling time to road-accessible schools and clinics, reported and observed)
Method of Acquisition: Road surveys Data Source(s): Records of community Mobilizers Frequency/Timing of Data Acquisition: Before rehab vs. after completion Estimated Cost of Data Acquisition: Moderate Responsible Individual(s) at Winrock-NUDEIL: COP, Chief Engineer, M&E Officer DATA QUALITY ISSUES Date of Most Recent Data Quality Assessment: None Known Data Limitations and Significance (if any): data unavailability since some roads lead to no schools or clinics Actions Taken or Planned to Address Data Limitations: Considering data from only road accessible schools Date of Future Data Quality Assessments: TBA Procedures for Future Data Quality Assessments: PLAN FOR DATA ANALYSIS, REVIEW, & REPORTING Data Analysis: aggregating responses from respondents to generate average time Presentation of Data: data tables Review of Data: Mission internal review as well as activity-level review by the implementing partner (IP) Reporting of Data: Before and after rehabilitation Notes on Baselines & Targets: BASELINE, TARGETS & ACTUALS
Year Target Value Actual Value Notes Baseline Year 0 2009/2010 0 0 2010/2011 2 0 No roads had been completed by this year 2011/2012 1 0 Annual targets are not summed up for LOP 2012/2013 1 1
End of Project Target:_1
NUDEIL Performance Monitoring Plan – July, 2013Page 28 of 46
THIS SHEET LAST UPDATED ON: July 31st, 2013
Winrock-NUDEIL Performance Indicator Reference Sheet: Indicator 8 Result 1.1: Improved incomes and infrastructure for rural communities
Intermediate Result 1.1.1: Improved Access to Villages and Markets – Roads Created through NUDEIL Project and Their Effects Indicator 8: Number of private institutions benefiting from the USG sponsored transportation infrastructure projects DESCRIPTION Precise Definition(s): Number of individual, group, or community owned institutions that are benefiting from transportation infrastructure rehabilitated of constructed through USG assistances
Unit of Measure: Number Disaggregated by: Districts Justification/Management Utility or Rationale: TBA PLAN FOR DATA ACQUISITION Data Collection Method: Road survey Method of Acquisition: Obtain and examine available data Data Source(s): Records of community Mobilizers and surveys Frequency/Timing of Data Acquisition: Quarterly Estimated Cost of Data Acquisition: low Responsible Individual(s) at Winrock-NUDEIL: COP and M&E Officer DATA QUALITY ISSUES Date of Most Recent Data Quality Assessment: None Known Data Limitations and Significance (if any): low Actions Taken or Planned to Address Data Limitations: Timely completion of initial road surveys Date of Future Data Quality Assessments: TBA Procedures for Future Data Quality Assessments: PLAN FOR DATA ANALYSIS, REVIEW, & REPORTING Data Analysis: Data will be analyzed on the sample assessment (records) presented by community Mobilizers Presentation of Data: Tables Review of Data: Activity level review Reporting of Data: Quarterly Notes on Baselines & Targets: BASELINE, TARGETS & ACTUALS
NUDEIL Performance Monitoring Plan – July, 2013Page 29 of 46
Year Target Value Actual Value Notes Baseline Year 2010 0 2009/2010 0 0 2010/2011 5 0 2011/2012 30 161 2012/2013 30 161 LOP target exceeded.
End of Project Target:_65 THIS SHEET LAST UPDATED ON: July 31st, 2013
NUDEIL Performance Monitoring Plan – July, 2013Page 30 of 46
Winrock-NUDEIL Performance Indicator Reference Sheet: Indicator 9 Result 1.1:Improved incomes and infrastructure for rural communities
Intermediate Result 1.1.1: Improved Access to Villages and Markets – Roads Created through NUDEIL Project and Their Effects Indicator 9: % of road maintenance plans that are operational DESCRIPTION Precise Definition(s): Road maintenance plan that is currently operational in the subsequent road section/district. Maintenance plan is operational if, at least 6months after the end of work, project is maintained to standards established in plan
Unit of Measure: Percentage Disaggregated by: District Justification/Management Utility or Rationale: Shows abilities of communities to routinely maintain roads PLAN FOR DATA ACQUISITION Data Collection Method: Use completed sustainable maintenance plan available for each road section completed, including evidence that community input was solicited Method of Acquisition: Obtain and examine available data Data Source(s): District office and NUDEIL records; completed plans Frequency/Timing of Data Acquisition: Quarterly Estimated Cost of Data Acquisition: TBA Responsible Individual(s) at Winrock-NUDEIL: COP, Chief Engineers, M&E Officer DATA QUALITY ISSUES Date of Most Recent Data Quality Assessment: 2010 Known Data Limitations and Significance (if any): Actions Taken or Planned to Address Data Limitations: Date of Future Data Quality Assessments: Procedures for Future Data Quality Assessments: PLAN FOR DATA ANALYSIS, REVIEW, & REPORTING Data Analysis: Analysis will be done on operational plans reports presented Presentation of Data: Numbers and Tables on completed plans Review of Data: Districts reports on operational plans available Reporting of Data: Annually Notes on Baselines & Targets: BASELINE, TARGETS & ACTUALS
Year Target Value Actual Value Notes Baseline Year 2009 0 2009/2010 0 0 2010/2011 15 0 No km of roads had been completed in Yr. 2 2011/2012 30 0 2012/2013 30 45.6 Target met in year 4 since most roads were completed in year 4
End of Project Target:_30
NUDEIL Performance Monitoring Plan – July, 2013Page 31 of 46
THIS SHEET LAST UPDATED ON: July 31st, 2013
Winrock-NUDEIL Performance Indicator Reference Sheet: Indicator 10 Result 1.1:Improved incomes and infrastructure for rural communities
Intermediate Result 1.1.2: Increased Access to and Utilization of Clean Drinking Water (Water Points) for Populations in the Districts Indicator 10: Number of water points constructed or rehabilitated by USG assistance DESCRIPTION Precise Definition(s): This indicator measures the number of water physical structures completed under Constructed or rehabilitation. It includes, at this point, the number of new connections, new and repaired pipe, new and repaired boreholes, rehabilitated natural water sources for home stead use, new and repaired storage tanks, installation of generators or solar systems, etc.
Unit of Measure: Number of water points and level of input from target beneficiaries, especially women, on location & capacity, completed successfully to A/E certification Disaggregated by: District, water point category Justification/Management Utility or Rationale: TBA PLAN FOR DATA ACQUISITION Data Collection Method: Tracking will include not only engineering design and construction, and total water points constructed successfully to A/E certification, but also input by targeted women beneficiaries on location and capacity of each water point Method of Acquisition: Households survey, assessments and or Obtain and examine available data Data Source(s): District records and project Quarterly Reports, for both no. of water points completed successfully to A/E certification, and level of targeted women’s input Frequency/Timing of Data Acquisition: Quarterly Estimated Cost of Data Acquisition: Low Responsible Individual(s) at Winrock-NUDEIL: COP and M&E Officer DATA QUALITY ISSUES Date of Most Recent Data Quality Assessment: December 2012 Known Data Limitations and Significance (if any):None Actions Taken or Planned to Address Data Limitations: None Date of Future Data Quality Assessments: TBA Procedures for Future Data Quality Assessments: PLAN FOR DATA ANALYSIS, REVIEW, & REPORTING
NUDEIL Performance Monitoring Plan – July, 2013Page 32 of 46
Data Analysis: physical counts of completed water points, as certified by A/E firm Presentation of Data: Numbers, Tables, and graphs Review of Data: Reports and portfolio reviews Reporting of Data: Quarterly Notes on Baselines & Targets: BASELINE, TARGETS & ACTUALS
Year Target Value Actual Value Notes Baseline Year 0 2009/2010 0 0 2010/2011 81 63 2011/2012 107 104 2012/2013 62 365 Actuals for Year 1,2, 3 &4summed up for LOP
End of Project Target:_250
THIS SHEET LAST UPDATED ON: July 31st, 2013
NUDEIL Performance Monitoring Plan – July, 2013Page 33 of 46
Winrock-NUDEIL Performance Indicator Reference Sheet: Indicator 11 Result 1.1: Improved incomes and infrastructure for rural communities
Intermediate Result 1.1.2: Increased Access to and Utilization of Clean Drinking Water (Water Points) for Populations in the Districts Indicator 11: % of Community water maintenance plans operational DESCRIPTION Precise Definition(s): Maintenance plan is operational if, at least 6months, after the end of work, project is maintained to standards established in plan
Unit of Measure: Percentage Disaggregated by: District Justification/Management Utility or Rationale: TBA PLAN FOR DATA ACQUISITION Data Collection Method: Use finalized sustainable maintenance plan for each water point completed, including evidence that community input was solicited Method of Acquisition: Records Obtain and examine available data Data Source(s): District records and NUDEIL records; completed plans Frequency/Timing of Data Acquisition: Annually Estimated Cost of Data Acquisition: low Responsible Individual(s) at Winrock-NUDEIL: COP, M&E Officer DATA QUALITY ISSUES Date of Most Recent Data Quality Assessment: 2010 Known Data Limitations and Significance (if any): none Actions Taken or Planned to Address Data Limitations: Date of Future Data Quality Assessments: TBA Procedures for Future Data Quality Assessments: PLAN FOR DATA ANALYSIS, REVIEW, & REPORTING Data Analysis: Percentage of the total maintenance plan operational Presentation of Data: Percentages, disaggregated value per district Review of Data: Through portfolio reports Reporting of Data: Annually Notes on Baselines & Targets: BASELINE, TARGETS & ACTUALS
Year Target Value Actual Value Notes Baseline Year 0 2009/2010 0 0 2010/2011 40 0 2011/2012 55 70 2012/2013 55 Tranche 3 water projects are still in defects/liability periods & do not qualify for Annual water assessment yet.
End of Project Target:_55
NUDEIL Performance Monitoring Plan – July, 2013Page 34 of 46
THIS SHEET LAST UPDATED ON: July 31st, 2013
Winrock-NUDEIL Performance Indicator Reference Sheet: Indicator 12 Result 1.1: Improved incomes and infrastructure for rural communities
Intermediate Result 1.1.2: Increased Access to and Utilization of Clean Drinking Water (Water Points) for Populations in the Districts Indicator 12: Beneficiaries’ time walking to water points reduced DESCRIPTION Precise Definition(s): Average number of minute’s peak period users report walking to water. Before-after comparison of reported time spent walking to water Unit of Measure: Number- (Average number of minutes peak period users report walking to water) Disaggregated by: District Justification/Management Utility or Rationale: TBA PLAN FOR DATA ACQUISITION Data Collection Method: Use records and averages of community Mobilizers who calculate average no. of minutes Method of Acquisition: Water survey and examine available data Data Source(s): Records of community Mobilizers Frequency/Timing of Data Acquisition: Before rehabilitation versus after completion Estimated Cost of Data Acquisition: moderate Responsible Individual(s) at Winrock-NUDEIL: COP and M&E Officer DATA QUALITY ISSUES Date of Most Recent Data Quality Assessment: None Known Data Limitations and Significance (if any): None Actions Taken or Planned to Address Data Limitations: Date of Future Data Quality Assessments: Procedures for Future Data Quality Assessments: PLAN FOR DATA ANALYSIS, REVIEW, & REPORTING Data Analysis: Time series analysis of times taken to walk to water sources before and after completion Presentation of Data: Time series presentation, numbers tabulated Review of Data: Activity report review y the Implementing partners Reporting of Data: Quarterly (Before and after rehabilitation Notes on Baselines & Targets: BASELINE, TARGETS & ACTUALS
NUDEIL Performance Monitoring Plan – July, 2013Page 35 of 46
Year Target Value Actual Value Notes Baseline Year 85 2009/2010 0 0 2010/2011 30 25 2011/2012 20 9 2012/2013 20 Tranche 3 water projects are still in defects/liability periods & do not qualify for Annual water assessment yet.
End of Project Target:_20
THIS SHEET LAST UPDATED ON: July 15th, 2013 Winrock-NUDEIL Performance Indicator Reference Sheet: Indicator 13 Result 1.1: Improved incomes and infrastructure for rural communities
Intermediate Result 1.1.3: Increased Access to Schooling for Children in the Districts Indicator 13: Number of primary schools built, renovated or expanded, including separate latrines for boys & girls, with privacy for girls DESCRIPTION Precise Definition(s): Number of primary schools built, renovated or expanded to and is very conducive for learning and as well separate latrines for boys and girls with privacy for girls
Unit of Measure: Number of schools and single sex latrines completed Disaggregated by: District Justification/Management Utility or Rationale: TBA PLAN FOR DATA ACQUISITION Data Collection Method: Use contractor/sub-contractor information about no. of schools, single-sex latrines successfully built and certified; cross-check sources enumerated in “Data Sources” below Method of Acquisition: Obtain and examine available data Data Source(s): School building plans, inspection by NUDEIL A/E firm Construction with the District will be documented at each phase, including any change to designs Frequency/Timing of Data Acquisition: Quarterly Estimated Cost of Data Acquisition: low Responsible Individual(s) at Winrock-NUDEIL: COP, Chief Engineer, M&E Officer DATA QUALITY ISSUES Date of Most Recent Data Quality Assessment: None Known Data Limitations and Significance (if any): None Actions Taken or Planned to Address Data Limitations: Date of Future Data Quality Assessments: Procedures for Future Data Quality Assessments: PLAN FOR DATA ANALYSIS, REVIEW, & REPORTING Data Analysis: Tally numbers of completed school as ascertained by the A/E firm Presentation of Data: Numbers tabulated Review of Data: Engineers report review Reporting of Data: Annually Notes on Baselines & Targets:
NUDEIL Performance Monitoring Plan – July, 2013Page 36 of 46
BASELINE, TARGETS & ACTUALS
Year Target Value Actual Value Notes Baseline Year 0 2009/2010 0 0 2010/2011 6 3 2011/2012 17 1 2012/2013 21 18 Actuals for year 1, 2, 3 & 4 summed up for LOP.
End of Project Target:_25 THIS SHEET LAST UPDATED ON: July 31st, 2013
Winrock-NUDEIL Performance Indicator Reference Sheet: Indicator 14 Result 1.1: Improved incomes and infrastructure for rural communities
Intermediate Result 1.1.3: Increased Access to Schooling for Children in the Districts Indicator 14: % of school maintenance plans that are operational
DESCRIPTION
Precise Definition(s): Documented maintenance policy statement that give rise to series of school activities (Structure, Roofing, building exterior/interior, plumbing etc. that prolong the life expectancy of school buildings, its furniture and other resources. Maintenance plan is operational if, at least 6months, after the end of work, project is maintained to standards established in plan Unit of Measure: Completed plan, with input from community. Percentage Disaggregated by: District Justification/Management Utility or Rationale: TBA PLAN FOR DATA ACQUISITION Data Collection Method: Use completed sustainable maintenance plan for every school rehabilitation/expansion completed, including evidence that community input was solicited Method of Acquisition: School maintenance documents or Obtain and examine available data, school survey Data Source(s): District records and NUDEIL records; school maintenance plans Frequency/Timing of Data Acquisition: Annual Estimated Cost of Data Acquisition: TBA Responsible Individual(s) at Winrock-NUDEIL: COP Chief Engineer, M&E Officer DATA QUALITY ISSUES Date of Most Recent Data Quality Assessment: None Known Data Limitations and Significance (if any): None Actions Taken or Planned to Address Data Limitations: Date of Future Data Quality Assessments: Procedures for Future Data Quality Assessments: PLAN FOR DATA ANALYSIS, REVIEW, & REPORTING Data Analysis: Review of the maintenance plan available and those operational Presentation of Data: Numbers and Tables Review of Data: IP activity reports review Reporting of Data: Annual Notes on Baselines & Targets:
NUDEIL Performance Monitoring Plan – July, 2013Page 37 of 46
BASELINE, TARGETS & ACTUALS
Year Target Value Actual Value Notes Baseline Year 0 2009/2010 0 0 2010/2011 0 0 2011/2012 0 0 2012/2013 20 100 All the 18 completed schools have maintenance plans that are operational
End of Project Target:_20 THIS SHEET LAST UPDATED ON: July 31st, 2013
Winrock-NUDEIL Performance Indicator Reference Sheet: Indicator 15 Result 1.1: Improved incomes and infrastructure for rural communities
Intermediate Result 1.1.3: Increased Access to Schooling for Children in the Districts Indicator 15: % Increase in pupils enrollment DESCRIPTION Precise Definition(s): More students joining school after schools are rehabilitated.
Unit of Measure: Percentage Disaggregated by: Districts and gender Justification/Management Utility or Rationale: TBA PLAN FOR DATA ACQUISITION Data Collection Method: Use records and tallies kept by community Mobilizers Method of Acquisition: Obtain and examine available data and schools surveys Data Source(s): Community Mobilizer records and school records Frequency/Timing of Data Acquisition: Before rehabilitation versus after completion Estimated Cost of Data Acquisition: low Responsible Individual(s) at Winrock-NUDEIL: COP Chief Engineer, M&E Officer DATA QUALITY ISSUES Date of Most Recent Data Quality Assessment: None Known Data Limitations and Significance (if any): Actions Taken or Planned to Address Data Limitations: Date of Future Data Quality Assessments: Procedures for Future Data Quality Assessments: PLAN FOR DATA ANALYSIS, REVIEW, & REPORTING Data Analysis: Comparing before versus after Presentation of Data: Changes in numbers tabulated, graphically presented Review of Data: Activity –level review Reporting of Data: Annual Notes on Baselines & Targets:
NUDEIL Performance Monitoring Plan – July, 2013Page 38 of 46
BASELINE, TARGETS & ACTUALS
Year Target Value Actual Value Notes Baseline Year 0 2009/2010 0 0 2010/2011 0 0 2011/2012 0 0 2012/2013 15 16 Target met
End of Project Target:_15
THIS SHEET LAST UPDATED ON: July 31st, 2013
NUDEIL Performance Indicator Reference Sheet: Indicator 16
Intermediate Result 1.2: Improved Local Government Ability to implement infrastructure needs
Intermediate Result 1.2.1: Increased Local Government capacity to carry out transparent infrastructure rehabilitation Indicator 16: Timeliness of completion of NOPs and project criteria according to approved work plan
DESCRIPTION Precise Definition(s): NUDEIL Operational Plans (NOPs) and project criteria will be required for each District so as to support construction/ renovation projects. Timeliness will be measured in terms of adherence to work plans. COP will include in Quarterly Report Unit of Measure: Number of days required to complete NOP and criteria Disaggregated by: Districts Justification/Management Utility or Rationale: TBA PLAN FOR DATA ACQUISITION Data Collection Method: NUDEIL obtains information on number of days required to complete each District’s NOP and criteria and COP includes in Quarterly Report Method of Acquisition: Available data will be obtained and examined Data Source(s): NUDEIL Operational Plans (NOPs) and COP Quarterly Reports Frequency/Timing of Data Acquisition: Quarterly Estimated Cost of Data Acquisition: TBA Responsible Individual(s) at Winrock-NUDEIL: COP DATA QUALITY ISSUES Date of Most Recent Data Quality Assessment: None Known Data Limitations and Significance (if any): Low Actions Taken or Planned to Address Data Limitations: Date of Future Data Quality Assessments: TBA Procedures for Future Data Quality Assessments: TBA PLAN FOR DATA ANALYSIS, REVIEW, & REPORTING
NUDEIL Performance Monitoring Plan – July, 2013Page 39 of 46
Data Analysis: review completed NOPS for each district Presentation of Data: Numbers tabulated in rows and column Review of Data: Activity level review Reporting of Data: Quarterly Notes on Baselines & Targets: BASELINE, TARGETS & ACTUALS
Year Target Value Actual Value Notes Baseline Year 2009 0 2009/2010 2 0 2010/2011 4 4 2011/2012 2 2 2012/2013 0 0 Target already met by end of year 3
End of Project Target:_6
THIS SHEET LAST UPDATED ON: July 31st, 2013
Winrock-NUDEIL Performance Indicator Reference Sheet: Indicator 17 Intermediate Result 1.2: Improved Local Government Ability to implement infrastructure needs
Intermediate Result 1.2.1: Increased Local Government capacity to carry out transparent infrastructure rehabilitation Indicator 17: Monitoring and Evaluation Plan (PMEP) created with each District DESCRIPTION Precise Definition(s): Detailed M&E plans developed with each District based on the planned infrastructure to be implemented there. These plans will not only monitor the construction works but also the level of local short-term jobs created as a result of the construction works. In particular, it will track IDPs (Internally Displaced Persons, almost 100% of the villagers) earning short-term income from project-related activities. Completed M&E plan for each District, tracking (1) timeliness, (2) number, and (3) level of quality of construction projects, as well as (4) no. of local people working for income on project-related activities
Unit of Measure: Number of PMEP
Disaggregated by: Districts Justification/Management Utility or Rationale: TBA PLAN FOR DATA ACQUISITION Data Collection Method: Use completed PMEP in each District Method of Acquisition: Obtain and examine available info
Data Source(s): District M&E reports – After creation of the plan, the following will be monitored at the District level: Frequency/Timing of Data Acquisition: Quarterly for 4 monitoring parameters (1. Construction works; 2. Timeliness; 3. Level of quality; 4. local short-term employment) Estimated Cost of Data Acquisition: TBA Responsible Individual(s) at Winrock-NUDEIL: COP and M&E Officer DATA QUALITY ISSUES
NUDEIL Performance Monitoring Plan – July, 2013Page 40 of 46
Date of Most Recent Data Quality Assessment: None Known Data Limitations and Significance (if any): Actions Taken or Planned to Address Data Limitations: Date of Future Data Quality Assessments: Procedures for Future Data Quality Assessments: PLAN FOR DATA ANALYSIS, REVIEW, & REPORTING Data Analysis: Data will be analyzed in a tabular form based on the number of performance Monitoring and evaluation plan presented by each district Presentation of Data: Data will be presented in a simple row and column format Review of Data: IP reports as well as M&E reports Reporting of Data: Annual Notes on Baselines & Targets: BASELINE, TARGETS & ACTUALS
Year Target Value Actual Value Notes Baseline Year: 2009 0 2009/2010 0 0 2010/2011 4 0 2011/2012 4 1 1 M&E plan for Kitgum was developed last Quarter 2012/2013 6 6 Target met in year 4
End of Project Target:_6
THIS SHEET LAST UPDATED ON: July 31st, 2013
NUDEIL Performance Monitoring Plan – July, 2013Page 41 of 46
Winrock-NUDEIL Performance Indicator Reference Sheet: Indicator 18 Intermediate Result 1.2: Improved Local Government Ability to implement infrastructure needs
Intermediate Result 1.2.1: Increased Local Government capacity to carry out transparent infrastructure rehabilitation Indicator 18: Number of engineering assessments and studies carried out by local governments for road, water points and schools
DESCRIPTION Precise Definition(s):engineering assessments focused on roads, schools and water points taking into consideration the wishes of the community. Engineering studies are counted when completed by District office and certified by the A/E firm;
Unit of Measure: Number of engineering assessments Disaggregated by: Districts, project type Justification/Management Utility or Rationale: TBA PLAN FOR DATA ACQUISITION Data Collection Method: Use of records kept by District offices and A/E firm of engineering assessments completed – and certified; success rate trends in achieving certification of completed engineering assessments also to be tracked. Method of Acquisition: Available data obtained and examined Data Source(s): Records of engineering assessments completed by District office and certified by the A/E firm; District records on citizen meetings and pre-meetings to provide input Frequency/Timing of Data Acquisition: Semi-annually Estimated Cost of Data Acquisition: Low Responsible Individual(s) at Winrock-NUDEIL: COP, Chief Engineer, M&E Specialist DATA QUALITY ISSUES Date of Most Recent Data Quality Assessment: None Known Data Limitations and Significance (if any): None Actions Taken or Planned to Address Data Limitations: Date of Future Data Quality Assessments: Procedures for Future Data Quality Assessments: PLAN FOR DATA ANALYSIS, REVIEW, & REPORTING Data Analysis: Records analysis Presentation of Data: Numbers tabulated in rows and column Review of Data: Assessment report review Reporting of Data: Semi-annually Notes on Baselines & Targets: BASELINE, TARGETS & ACTUALS
Year Target Value Actual Value Notes Baseline Year 0 2009/2010 0 0 2010/2011 344 185 2011/2012 233 262 2012/2013 130 0 Actuals for Year 1, 2, 3 & 4 summed up for LOP
End of Project Target:_577 THIS SHEET LAST UPDATED ON: July 31st, 2013
NUDEIL Performance Monitoring Plan – July, 2013Page 42 of 46
Winrock-NUDEIL Performance Indicator Reference Sheet: Indicator 19 Intermediate Result 1.2: Improved Local Government Ability to implement infrastructure needs
Intermediate Result 1.2.1: Increased Local Government capacity to carry out transparent infrastructure rehabilitation Indicator 19: Number of public meetings held to offer opportunities for citizens to provide input to local/District government on community needs for infrastructure DESCRIPTION Precise Definition(s): Count of individual public meetings and estimated participants, facilitated with local government to engage the community, educate and develop a high sense of community involvement.
Unit of Measure: Number
Disaggregated by: District Justification/Management Utility or Rationale: PLAN FOR DATA ACQUISITION Data Collection Method: Examine available records, track meeting attendances. Method of Acquisition: Community Mobilizers will generate the data for subsequent analysis Data Source(s): District records and Meeting attendances
Frequency/Timing of Data Acquisition: Quarterly Estimated Cost of Data Acquisition: low Responsible Individual(s) at Winrock-NUDEIL: COP, M&E Officer DATA QUALITY ISSUES Date of Most Recent Data Quality Assessment: None Known Data Limitations and Significance (if any): None Actions Taken or Planned to Address Data Limitations: Date of Future Data Quality Assessments: Procedures for Future Data Quality Assessments: PLAN FOR DATA ANALYSIS, REVIEW, & REPORTING Data Analysis: Record analysis Presentation of Data: Numbers tabulated in rows and column Review of Data: Activity-level review Reporting of Data: Quarterly Notes on Baselines & Targets: BASELINE, TARGETS & ACTUALS
Year Target Value Actual Value Notes Baseline Year 0 2009/2010 40 0 2010/2011 152 89 2011/2012 181 255 2012/2013 29 55 Target met.
End of Project Target:_402 THIS SHEET LAST UPDATED ON: July 31st, 2013
NUDEIL Performance Monitoring Plan – July, 2013Page 43 of 46
Winrock-NUDEIL Performance Indicator Reference Sheet: Indicator 20 Intermediate Result 1.2: Improved Local Government Ability to implement infrastructure needs
Intermediate Result 1.2.1: Increased Local Government capacity to carry out transparent infrastructure rehabilitation Indicator 20: Number of community members participating in District infrastructure planning activities DESCRIPTION Precise Definition(s): Each project will be tracked for no. of community persons and the percent of community involvement in the planning of each infrastructure project implemented
Unit of Measure: Number of participants; percent if feasible Disaggregated by: Gender and district Justification/Management Utility or Rationale: PLAN FOR DATA ACQUISITION Data Collection Method: Here the focus is not on general citizen input meetings but on specific planning activities for infrastructure projects, so the relevant records to be accessed are those concerning citizen involvement in planning (e.g., membership on a planning committee and/or participation in planning meetings) Method of Acquisition: Examine participants attendance forms of NUDEIL and Local governments Data Source(s): District records, including records of District M&E person Frequency/Timing of Data Acquisition: Quarterly Estimated Cost of Data Acquisition: Low Responsible Individual(s) at Winrock-NUDEIL: COP M&E Officer DATA QUALITY ISSUES Date of Most Recent Data Quality Assessment: None Known Data Limitations and Significance (if any): None Actions Taken or Planned to Address Data Limitations: Date of Future Data Quality Assessments: TBA Procedures for Future Data Quality Assessments: PLAN FOR DATA ANALYSIS, REVIEW, & REPORTING Data Analysis: Document review on proportion of men to women in active participation in district infrastructure planning activities Presentation of Data: Numbers and tables Review of Data: review activity level records Reporting of Data: Quarterly Notes on Baselines & Targets: BASELINE, TARGETS & ACTUALS
Year Target Value Actual Value Notes Baseline Year 0 2009/2010 0 0 2010/2011 5400 2705 Year 2 target not met 2011/2012 10000 14378 Year 3 target exceeded 2012/2013 5000 674 Year 4 target not met
End of Project Target:_20400 THIS SHEET LAST UPDATED ON: July 31st, 2013 NUDEIL Performance Monitoring Plan – July, 2013Page 44 of 46
Winrock-NUDEIL Performance Indicator Reference Sheet: Indicator 21 Intermediate Result 1.2: Improved Local Government Ability to implement infrastructure needs
Intermediate Result 1.2.1: Increased Local Government capacity to carry out transparent infrastructure rehabilitation Indicator 21: No. of District Staff trained by NUDEIL as result of project activities. DESCRIPTION Precise Definition(s): Number of district staff who attended a formal training session on Engineering, Finance, Contracts Management, Procurement, Community Engagement, Monitoring & Evaluation, as identified as needed during assessment (this list generated jointly with District Engineer) all the above training is to as a result of project activities
Unit of Measure: Number Disaggregated by: Gender and Districts Justification/Management Utility or Rationale: TBA PLAN FOR DATA ACQUISITION Data Collection Method: Review of District records on staff training
Method of Acquisition: Training reports to be obtain and examined Data Source(s): Training tally sheet, attendance list , and other District training records Frequency/Timing of Data Acquisition: Quarterly Estimated Cost of Data Acquisition: TBA Responsible Individual(s) at Winrock-NUDEIL: Chief Engineer and COP DATA QUALITY ISSUES Date of Most Recent Data Quality Assessment: None Known Data Limitations and Significance (if any): Low Actions Taken or Planned to Address Data Limitations: Date of Future Data Quality Assessments: Procedures for Future Data Quality Assessments: PLAN FOR DATA ANALYSIS, REVIEW, & REPORTING Data Analysis: Examining records of attendances and validation. Presentation of Data: Numbers, Tables, and graphs/charts Review of Data: Training Reports review Reporting of Data: Quarterly Notes on Baselines & Targets: BASELINE, TARGETS & ACTUALS
Year Target Value Actual Value Notes Baseline Year 0 2009/2010 0 0 2010/2011 8 0 2011/2012 80 50 2012/2013 30 70 Actuals for year 1, 2, 3 & 4 summed up for LOP
End of Project Target:_80
THIS SHEET LAST UPDATED ON: July 31st, 2013
NUDEIL Performance Monitoring Plan – July, 2013Page 45 of 46
Winrock-NUDEIL Performance Indicator Reference Sheet: Indicator 22 Intermediate Result 1.2: Improved Local Government Ability to implement infrastructure needs
Intermediate Result 1.2.1: Increased Local Government capacity to carry out transparent infrastructure rehabilitation Indicator 22: Number of district Maintenance Plans formulated and budgeted DESCRIPTION Precise Definition(s): Number of Plans for Maintenance of the resources of the district formulated, budgeted and implemented Unit of Measure: No. of maintenance plan for each district Disaggregated by: District Justification/Management Utility or Rationale: TBA PLAN FOR DATA ACQUISITION Data Collection Method: Use of District records on maintenance Method of Acquisition: Obtain and examine information Data Source(s): District records Frequency/Timing of Data Acquisition: Annual Estimated Cost of Data Acquisition: TBA Responsible Individual(s) at Winrock-NUDEIL: COP, Chief Engineer, M&E Officer DATA QUALITY ISSUES Date of Most Recent Data Quality Assessment: TBA Known Data Limitations and Significance (if any): Low Actions Taken or Planned to Address Data Limitations: Date of Future Data Quality Assessments: Procedures for Future Data Quality Assessments: PLAN FOR DATA ANALYSIS, REVIEW, & REPORTING Data Analysis: Review of maintenance plan obtained from the district Presentation of Data: Raw Numbers, Tables and graphs are used while presenting data Review of Data: Reports reviews Reporting of Data: Quarterly Notes on Baselines & Targets: BASELINE, TARGETS & ACTUALS
Year Target Value Actual Value Notes Baseline Year 0 2009/2010 0 0 2010/2011 4 0 2011/2012 4 0 2012/2013 6 6 Target met
End of Project Target:_6
THIS SHEET LAST UPDATED ON: July 31st, 2013
NUDEIL Performance Monitoring Plan – July, 2013Page 46 of 46
NUDEIL Final Program Report 2013
Appendix M Project Qualification Checklist
District NUDEIL Project Qualification Checklist
Project______Engineer/Mobilizer______Sector______
Date of Review______GPS Point ID______Description______
GPS Coordinates (ex: 36 N 0422641, 0304119) ______
District Development Plan Comments 1 Is the selected project in the District Development plan? No Send back to District Yes Go to Question 2
2 Is the selected project in any of the other development plans(Sub-county, Parish, Ward) No Send back to District Yes Go to Question 3
3 Does the community feel they participated in the process of selection? No Please Explain and place documentation in file Yes Go to Question 4
Returnees and IDPs Comments 4 Are there Returnees or IDPs in the selected community? No Reject Yes Go to Question 5
Water Rehabilitation Comments 5 Is the project water rehabilitation? No New Water project go to Question 6
Non Water project go to Question 7 Yes Go to Question 6
New Water Project Comments 6 Does this New Water project have justification in project file? No Send back to District
Yes Go to Question 8
Rehabilitation Comments 7 Is this project Rehabilitation? No Send Back to District
Yes Go to Question 8
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District NUDEIL Project Qualification Checklist
Livelihoods Comments 8 Are local residents ready and willing to participate in the project as paid labour by the contractors (Roads) ? No Send Back to Districts Yes Go to Question 9
9 Are local construction companies available in the selected community? No Document for project File Go to Question 10 Yes Go to Question 10
Rural Issues Comments 10 Is this project in a Rural Location? No Send Back to Districts Yes Go to Question 11
Community Approval Comments 11 Is this project in line with the needs of the community? No Send Back to Districts Yes Go to Question 12
Legal Issues Comments 12 Are there any pending legal issues with this project? No Go to Question 13 Yes Send Back to Districts
Bundling Comments 13 Is the project bundled with other acceptable projects, NUDEIL or other? No Justification for File Go to Question 14 Yes Go to Question 14
Cultural Issues Comments 14 Are there any pending cultural issues with this project? No Finish Checklist Yes Requires consultation with local leaders
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