High Roding Parish Council Emergency Plan
High Roding Parish Council Emergency Plan
Contents
Contents ...... 1 Plan distribution list ...... 1 Issue State ...... 2 Aim of the Plan ...... 3 Definition of an Emergency ...... 3 Procedure ...... 4 Parish Council Public Contact Numbers ...... 5 Parish Council Internal Emergency Call Down ...... 5 Overview of High Roding ...... 6 Details of the Parish Area ...... 6 Role of the District and County Council ...... 7 Other Key Organisations’ Roles ...... 7 Parish Council’s Role and Responsibilities ...... 9 Parish Resources ...... 10 Doctors in Great Dunmow ...... 11 Defibrillator ...... 11 Nearest shop ...... 11 External Contacts ...... 11 Telephone tree ...... 12
Plan distribution list Organisation Contact
High Roding Parish Council Parish Clerk. Amanda Wood: 07535850674
Uttlesford District Council 01799 510595 or 01223 849755 Emergency Planning Officer (Marcus Watts)
Essex Police – Hatfield Heath Neighbourhood 0300 333 4444 ext 393100 Policing Team
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High Roding Parish Council Emergency Plan
Issue State Issue Number Date Issued Issue Number Date Issued 1 17/03/2019 This plan is next due for review on: March 2020
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High Roding Parish Council Emergency Plan
Aim of the Plan The aim of the plan is to assist and facilitate the work of the professional emergency services by documenting all useful resources and information that might assist them in responding to an incident within the High Roding parish.
For example, this could include:
• Enabling emergency services to reach the scene of the incident as quickly as possible • Assisting in the process of controlling and containing the incident • Provision of clear lines of communication and establishment of a system for the follow of information during the emergency • To facilitate the co-ordination of external authorities and services.
Definition of an Emergency As defined by the Civil Contingences Act 2004 an emergency is primarily an event or situation which threatens serious damage or harm to human welfare in the UK, the environment or the UK or the security of the UK.
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High Roding Parish Council Emergency Plan
Procedure THE PERSON RECEIVING THE INITIAL NOTIFICATION OF AN INCIDENT SHOULD CONTACT THE APPROPRIATE EMERGENCY SERVICES IF REQUIRED
Upon notification of an emergency the procedure below should be followed:
1. The person receiving the initial notification of an incident should first contact the appropriate emergency services by telephoning 999 or 112 if the incident requires the presence of fire, police or ambulance services.
2. He or she should then telephone the Parish Council’s primary contact telephone number below and notify the incident. If the telephone is not answered in person the secondary contact number should be used instead. If neither telephone is answered in person, the Parish Council internal call down list should be used until a response in person is obtained.
3. The Parish Council’s representative who is notified of the incident should ensure that the fire, police and ambulance services have already been contacted by a 999 or 112 call if any is required and should make that call if necessary.
4. Next he or she should contact Uttlesford District Council using the appropriate office hours or out of hours emergency contact number as specified below. It is important to speak to the Emergency Planning Officer or a deputy in person. In the unlikely event that this cannot be done, a voicemail message may be left but further frequent efforts at contact must be made.
The only exception to this requirement is if the District Council Emergency Planning Officer made the initial notification of the emergency.
5. The Parish Council’s representative is then responsible for ensuring that he or she is available to assist the emergency services as required throughout the period of the emergency. (A substitute may be agreed and details notified if necessary). The type of assistance will depend on the requirements of the emergency, for instance it could be to arrange a meeting at a pre agreed point to discuss what the response is to be or who to contact to open a rest centre.
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High Roding Parish Council Emergency Plan
Parish Council Public Contact Numbers
Role Contact Name
Parish Council primary contact number (Parish Clerk) Amanda Wood 07535850674
Parish Council Public secondary contact number Gillian Sissens (Council Chairman)
Parish Council Internal Emergency Call Down
Role Name
Parish Councillor Gilly Sissens Chairman
Parish Councillor Katie Rae
Parish Councillor Christine Kettley
Parish Councillor Brian Arney Vice Chairman
Parish Councillor Luke Lawrence
Parish Councillor Melanie Prior
Parish Councillor Gemma Mariner
The Black Lion John Sanders
Uttlesford District Council Contact Numbers
Please notify the District Council by telephone in the event of a major emergency
Emergency office hours contact Emergency out of office hours
Telephone 01799 510510 Emergency Planning 07976 071836 Officer (mobile)
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High Roding Parish Council Emergency Plan
Emergency Planning 01799 510 624 Telephone 01223 849755 Officer (direct dial)
07976 071836 (mobile)
Overview of High Roding High Roding is in mid Essex within the Uttlesford District Council area. It is close to the small town of Great Dunmow to the Northeast, and Southeast of Stansted Airport.
The village lies in relatively open countryside about 9 miles from Stansted Airport and railway station and 15 miles from Bishops Stortford station. The main A120 is about 4 miles to the north and Junction 8 of the M11 at Bishops Stortford is about 13 miles away. Villagers depend heavily on their cars as public transport is not available apart from the weekly shoppers’ bus.
High Roding is an established community with many historical buildings as well as more modern properties. In 2017 a new development of 39 properties was built and is known as Owers Place. There is a cricket ground and pavilion, a village pub and allotments.
Mains water is supplied by Affinity and there is main drainage to some of the houses whilst others have sewage treatment plants. Telephone services are maintained by BT. There is no main gas in the village; the majority of homes are heated by oil supplied by tanker. Owers Place is heated by air source heat pumps.
A few businesses are run from the village including a tearoom, a florist, a dog groomer and beauty salon. However, the vast majority of properties are residential. There is an Anglian Church in the village and a small Women’s Institute hall.
Details of the Parish Area Events of this type are rare in High Roding. There are perhaps two types of ‘Emergency’ – those resulting from a traumatic event such as a plane crash or a major traffic accident, and those more naturally occurring such as fire, flood, snow or an epidemic like the recent e coli outbreak.
As the area is close to Stansted Airport and over flown by large numbers of aircraft, a plane crash is possible but unlikely. Traffic accidents may occur at any time.
High Roding straddles the B184 (The Street) and has residential areas consisting of Broadfield, The Paddock to the South and Owers Place mid village and Rands Road and Canfield Road to the North. There are four main points of entry and it is separated from the neighbouring villages by open farmland.
The River Roding flows to the west of the village within the Great Canfield Parish boundary. The river level rises fast after rainstorms and the river floods periodically but dissipates equally quickly.
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High Roding Parish Council Emergency Plan
Much of the land requires deep open drains to remove surface water. Rural roads run parallel to drainage ditches.
The roads around High Roding are mostly winding and fairly narrow and require large vehicles to proceed with care.
The population of the village is approximately 400 adults and there are roughly 200 properties almost all of which are residential.
Role of the District and County Council Uttlesford District Council’s Emergency Planning department is the first port of call in an emergency. Essex County Council is responsible for provision of schools, highways and a number of other public services.
In the event of an emergency, Uttlesford District Council will notify the Essex Civil Protection & Emergency Management Team (ECPEM) via its 24 hour duty officer and ensure that all relevant partners are aware of the details of the emergency and are able to respond appropriately.
This will be carried out by the District Council in addition to any 999 or 112 calls which may have been made by individuals when the emergency was detected.
Other Key Organisations’ Roles The Police will most likely assume the overall lead for the scene. During the incident, the local authority will undertake co-ordination at the strategic level.
The Fire Service: Will take the lead in response dependent upon the type of incident, however their first priority is to rescue people and to prevent further escalation of the disaster. They also assist the ambulance service with casualty handling and the police with the recovery of bodies.
The Ambulance Service is responsible for co-ordinating effective emergency treatment at the scene and transporting the injured, in order of priority, to nominated hospitals.
Acute Health Services ensure an effective medical response including requests from the ambulance service to accept casualties and provide trained staff to act as mobile medical teams.
Local Authorities provide support for the emergency services, support and care for the local and wider community and the co-ordination of the response by organisations other than the emergency services. When the emphasis of the incident switches to recovery, the local authority will lead the co-ordination of responses in rehabilitation the local community and restoring the environment.
Utility Companies including industrial and commercial organisation may provide support and professional expertise to assist the overall emergency response to the incident.
The Voluntary Sector can provide support when the resources of the emergency and local authorities are overstretched. They can also assist local authorities in providing social and psychological care. Organisations include RVS, St John’s Ambulance, British Red Cross, Radio Amateurs Emergency Network (RAYNET) Salvation Army, the Samaritans and the clergy.
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High Roding Parish Council Emergency Plan
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High Roding Parish Council Emergency Plan
Parish Council’s Role and Responsibilities
1. Liaison with Uttlesford District Council and with the Emergency Services
A key responsibility for the Parish Council is to ensure that continuous liaison is maintained with the Authorities responsible for dealing with the emergency. Liaison is likely to include advice on local resources and facilities, thereby providing the benefit of local knowledge to ensure that those dealing with the emergency are able to proceed in their work without delays.
2. Dissemination of information to the local population
It is the responsibility of the Parish Council to ensure that local people who may be affected are kept informed of the details of the emergency along with any decisions taken and actions required.
Once the Parish Council’s representative who is notified of the incident has ensured that the emergency services have been contacted and has contacted Uttlesford District Council’s Emergency Planning Offices (as described on Page 10 ) he or she will obtain the assistance of one or more adjacent villages as necessary to ensure that local people are kept up to date. This may require house visits or telephone calls.
The Parish Council’s representative’s primary responsibility will be to work closely with Uttlesford District Council’s Emergency Planning Officer and will be responsible for ensuring information is disseminated to local people.
3. Parish Emergency Plan Updates and Reviews
Outside any emergency itself, it is the responsibility of the Parish Council to ensure that the Emergency Plan is updated regularly, reviewed and distributed to the District Council. The Parish Council appoints a councillor to be responsible for performance of these duties.
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High Roding Parish Council Emergency Plan
Parish Resources
Possible temporary accommodation and reception centres
With toilets and kitchen Approximate capacity (casualties)
WI Hall 30
Black Lion 100 - 150
Cricket Pavilion 100 - 150
Useful Local Contacts (Clerk and Chairman hold contact phone numbers)
Name Description John Stevenson Farmer Henry Savage Farmer Jillie Hugo Midwife Eileen Jolly Nurse John Sanders Electrician
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High Roding Parish Council Emergency Plan
Doctors in Great Dunmow
Surgery Number
John Tasker 01371 872 121 Angel Lane 01371 872 122
Defibrillator
In telephone box sited in The Street, High Roding
Trained operators: not needed as they are incredibly easy to use and the 999 ambulance control will give instructions over the phone
Nearest shop
Tesco Superstore Dunmow
Co-op Dunmow
One Stop Dunmow
Corner Store Leaden Roding – opening hours or emergency contact for key holder may be useful for you in the event you need tea and milk at 11pm at night
External Contacts
Name Number Uttlesford DC Out of Hours Emergency Contact 01223 849755 Essex Police (24 hr service for non 999 or 112 030 333 4444 calls Broomfield Hospital 01245 362000 Princess Alexandra Hospital 01279 444455 Essex Fire and Rescue Service (HQ) Via UDC (01223 849755) Affinity Water 0845 782 3333 EDF Energy (Electricity Supply) 0800 7838 838 Floodline (flood warning and advice) 0845 988 1188 Environmental Agency Incident Hotline 0800 80 7060 BT (equipment) 0800 800 151
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High Roding Parish Council Emergency Plan
Telephone tree The phone tree works as a pyramid, with the coordinator at the top making the first call to two or more people. In turn, they call an assigned set of people and so on, until the tree is complete.
Community Emergency Coordinator
Number tbc
Chairman Parish Council Clerk Parish Council
Gillian Sissens tbc
Councillor Rae Councillor Arney John Sanders WI Hall (Black Lion) Cricket Club
Councillor Councillor Councillor Councillor Lawrence Kettley Solvey TBC
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