DATA LABEL: Public
Fauldhouse and The Breich Valley Local Area Committee
West Lothian Civic Centre Howden South Road LIVINGSTON EH54 6FF
21 February 2018
A meeting of the Fauldhouse and The Breich Valley Local Area Committee of West Lothian Council will be held within the Council Chambers, West Lothian Civic Centre on Tuesday 27 February 2018 at 9:30am.
For Chief Executive
BUSINESS
Public Session
1. Apologies for Absence
2. Declarations of Interest - Members should declare any financial and non- financial interests they have in the items of business for consideration at the meeting, identifying the relevant agenda item and the nature of their interest.
3. Order of Business, including notice of urgent business and declarations of interest in any urgent business
4. Confirm Draft Minute of Meeting of Fauldhouse and The Breich Valley Local Area Committee held on Tuesday 21 November 2017 (herewith)
5. St Kentigern's Academy - Presentation by Headteacher (herewith)
6. Police Scotland Report - Report by Police Constable Ross Walker (herewith)
7. Ward Performance Report Quarter 3 2017/18 - Report by Scottish Fire and Rescue Service (herewith)
8. Carriageway Reinstatements to Scottish Power Energy Networks Cabling Works in the Harburn Area - Report by Head of Operational Services
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(herewith)
9. Housing Customer and Building Services Update - Report by Head of Housing, Customer and Building Serbices (herewith)
10. Service Update - NETs, Land and Countryside - Report by Head of Operational Services (herewith)
11. West Lothian Villages Improvement Fund - Applications - Report by Head of Planning Economic Development and Regeneration (herewith)
12. Workplan (herewith)
13. Timetable of Meetings 2018-2019 (herewith)
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NOTE For further information contact Anne Higgins, Tel: 01506 281601 or email: [email protected]
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MINUTE of MEETING of the FAULDHOUSE AND THE BREICH VALLEY LOCAL AREA COMMITTEE of WEST LOTHIAN COUNCIL held within COUNCIL CHAMBERS, WEST LOTHIAN CIVIC CENTRE, on 21 NOVEMBER 2017.
Present – Councillors Cathy Muldoon (Chair), David Dodds, Pauline Clark
In Attendance – Alice Mitchell, Lead Officer, Fauldhouse and the Breich Valley LAC Kate Ward, Housing, Construction and Building Services, WLC Tony Fleming NETs, Land and Countryside Services, WLC Chris Nelson, Advice Shop, WLC Desmond Donnelly, Scottish Fire and Rescue Service
1. DECLARATIONS OF INTEREST
There were no declarations of interest made.
2. MINUTE
The Fauldhouse and the Breich Valley Local Area Committee approved the minute of its meeting held on 5 September 2017. The minute was then signed by the Chair.
3. POLICE SCOTLAND REPORT - REPORT BY POLICE INSPECTOR GREGOR FORBES
Police Scotland had given apologies on behalf of Inspector Forbes and had explained that it had not been possible for a representative to attend the meeting.
The Committee considered a report (copies of which had been circulated) by Police Inspector Gregor Forbes providing an update on performance, activities and issues across the ward for the period up to 31 October 2017.
The report provided statistical information relating to crime groups 1 to 5. It was noted that Anti Social Behaviour calls showed a 50% rise in the year to date.
The report went on to provide details of initiatives aimed at reducing anti social behaviour
Finally, the report invited members to access the Police Scotland website and submit view to shape the future of local policing plans.
The Committee was asked to note the contents of the report.
Decision
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To note the terms of the report.
4. FAULDHOUSE AND THE BREICH VALLEY MULTI-MEMBER WARD PERFORMANCE REPORT - REPORT BY SCOTTISH FIRE AND RESCUE SERVICES
The Committee considered a report (copies of which had been circulated) by the Scottish Fire and Rescue Service providing an update on the activity within the ward for the period up to 30 September 2017.
The report provided statistical information in relation to the seven key priorities within the ward area.
It was reported that during the 2017-18 year to date reporting period, the service had dealt with 2 accidental dwelling fires in comparison to 3 during 2016-17 year to date reporting period.
The number of unwanted fire alarm signals (UFAS) incidents during the 2017-18 year to date reporting period was up to 41, compared to 29 in the reporting period in the previous year.
In response to a question raised, the Scottish Fire and Rescue Service representative informed the Committee that safety visits continued to be offered by the service.
The Committee was asked to note the content of the report.
Decision
To note the terms of the report.
5. HOUSING, CUSTOMER AND BUILDING SERVICES UPDATE
The Committee considered a report (copies of which had been circulated) by the Head of Housing, Customer and Building Services providing an overview of the service activities within the ward.
The report examined property void performance for both mainstream and temporary tenancies. It was noted that there were currently 15 Policy Voids in the ward and the reasons included properties unable to let due to Health and Safety reasons and being held to assist with decants due to remedial works.
In relation to rent arrears, it was reported that the ward position for Q2 of 2017/18 was £277,007. This was an increase of £3,857 on the previous year’s position. While there were 64 serious arrears cases, it was noted that 61% of cases were in the lower bands (£300 or less).
The report provided an update in relation to the Lanrigg, Fauldhouse works and the upgrading work at Cuthill Crescent, Stoneyburn.
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The Committee was asked to note Housing, Building and Customer Service activity as detailed in the ward report for the period 1 July to 30 September 2017.
Decision
To note the terms of the report.
6. SERVICE UPDATE - NETS, LAND AND COUNTRYSIDE
The Committee considered a report (copies of which had been circulated) by the Head of Operational Services updating members of the recent activity of the NETs, Land and Countryside Services teams for the period 1 August to 10 October 2017.
It was reported that routine grass cutting had been completed for the year, and the second weed control application had also been completed. In relation to the weed control trial, it was noted that the trial had finished, with the results scheduled to be reported to PDSP in December.
The report went on to examine activity in relation to Grounds Maintenance Enquiries, Garden Maintenance Routine Works, Cleaner Communities Routine Works, Parks and Woodland, and Open Space and Cemeteries.
The Committee raised questions and noted concerns about dog fouling at the lower part of the new cemetery and that it had become worse since the removal of the bollards in that area. Officers undertook to provide LAC members with an update and to keep members advised of any plans for the area.
Finally, it was noted that abandoned vehicles and fly-tipping was becoming a major issue within the ward and across the local authority area. A strategy and LPAP were being developed to address the issue and would be presented to PDSP in November 2017.
Members were invited to:-
1. Note the work carried out to date and future planned work.
2. Advise of any areas that required further investigation or inclusion in future work plans.
Decision
To note the terms of the report.
7. ADVICE SHOP SERVICE UPDATE
The Committee considered a report (copies of which had been circulated) by the Head of Finance and Property Services informing LAC members of the work undertaken by the Advice Shop Service from April 2016 to March
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2017.
Appendix 1 to the report showed the number of people the service had worked with in 2016/17 in the Fauldhouse and the Breich Valley area. This included a breakdown of gender and age of Advice Shop client.
Appendix 2 to the report showed the wider work of the Advice Shop and the specific campaigns which were delivered across West Lothian alongside a range of projects which were provided in partnership with key agencies to target the most vulnerable in communities.
Questions raised by members were dealt with by the Senior Advisor - Income Maximisation Team. In particular, he spoke of the impact of the roll out of Universal Credit and the work being carried out by council staff to provide support and advice.
The Committee was asked to:-
1. Note the Advice Shop provision in the ward; and
2. Note the impact provision was having in terms of supporting the outcomes of the ‘Better Off: West Lothian Anti-Poverty Strategy’.
Decision
To note the terms of the report.
8. PENSIONERS' GROUPS CHRISTMAS FUND ALLOCATIONS 2017
The Committee considered a report (copies of which had been circulated) by the Head of Planning, Economic Development and Regeneration informing members of the allocations made from the Pensioners’ Groups Christmas Fund 2017 to groups in Fauldhouse and the Breich Valley ward, Livingston-wide groups and West Lothian-wide groups.
It was reported that fifteen applications forms were issued in the ward, with all fifteen being returned. Appendix 1 to the report showed the groups supported and the allocation to each.
It was noted that one application had been sent to a Livingston-wide group and the group supported. Three applications had been issued to West Lothian-wide groups and all had been returned and the groups supported. Appendix 2 to the report showed the groups and the allocation to each.
The Committee was asked to note that fifteen groups within the ward had applied to the fund and had been supported.
Decision
To note the terms of the report.
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9. WEST LOTHIAN VILLAGES IMPROVEMENT FUND - APPLICATIONS
The Committee considered a report (copies of which had been circulated) by the Head of Planning, Economic Development and Regeneration advising of three applications received from within the ward seeking funding from the West Lothian Villages Improvement Fund (WLVIF) in 2017/18.
Copies of the applications were attached as appendices to the report and were summarised within the report as undernoted:-
The Pitstop External Improvements – To allow the Pitstop to replace the external cladding around the top of the building and to repair the stonework at the front steps. The new cladding would significantly improve the look of the building, and in turn improve the look of a key area of the village. The steps at the front entrance to the Pitstop were in a poor state of repair and a potential health and safety issue. Total funding requested was £5,955.
Fauldhouse Mining Tribute –The was a regeneration project with Fauldhouse Community Trust as the lead partner. The application would allow for the design and creation of an installation on the village green. Total funding requested was £24,000.
Polbeth Access and Viewing Platform – To allow CSGNT to replace the viewing platform at Limefield Falls; remove dead vegetation and clear the site around the falls; create an extra pathway linking to the existing network; create a seating area; and install story boads to inform visitors to the site of its history. Total funding requested was £17,300 towards a total project cost of £29,300.
It was recommended that the Local Area Committee:-
1. note that three applications had been received for funding;
2. note that the proposals met the eligibility criteria for supported projects;
3. support funding for the projects;
4. agree that the Head of Planning, Economic Development and Regeneration should make an offer of funding as per the details set out in the report.
During discussion, it was noted that substantial amounts remained for allocation and the Lead Officer would seek clarification on unspent funds at the year end.
Decision
1. To note that three applications had been received for funding;
2. To note that the proposals met the eligibility criteria for supported
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projects;
3. To agree that the Head of Planning, Economic Development and Regeneration should make an offer of funding as per the details set out in the report.
10. REPORT ON PROGRESS OF REGENERATION PLANNING
The Committee considered a report (copies of which had been circulated) by the Head of Planning, Economic Development and Regeneration informing the Local Area Committee of progress towards developing regeneration plans within the ward, and other ward activity.
It had previously been reported to the Local Area Committee that a decision had been taken by the Fauldhouse and the Breich Valley Local Action Group that meetings be held at individual village level. The villages were:- Addiewell, Stoneyburn, Fauldhouse and Polbeth.
The report contained details of progress in each of the four villages.
In addition, it was reported that West Calder & Harburn Community Development Trust was the lead partner in a consortium of voluntary organisations within five regeneration areas in West Lothian who, with support from the Regeneration Team, had applied for funding from the Scottish Government’s Aspiring Communities fund. The funding application had been approved and the consortium had been awarded £248,000. This would allow WC&HCDT to employ a development worker to work in Polbeth. The new development worker would work closely with the regeneration officer to support regeneration planning and work with the Polbeth Steering Group.
The Head of Planning, Economic Development and Regeneration concluded that good progress continued to be made in developing regeneration plans within the ward area. Local action groups had been established and had begun the process of evidence gathering and statistical analysis. A programme of community engagement was almost complete and the information gathered from this would help to inform the plans.
It was recommended that the Local area Committee note:-
1. that four local regeneration groups had been established and were active;
2. community engagement was underway in all regeneration areas; and
3. that five key community organisations had successfully secured £248,000 from the Aspiring Communities Fund.
Decision
To note the terms of the report.
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11. WORKPLAN
A copy of the Workplan had been circulated for information.
Decision
To note the Workplan.
12. TIMETABLE 2017/18
As a result of a decision by West Lothian Council in September 2017, it had been necessary to change the start times for meetings of the Fauldhouse and the Breich Valley Local Area Committee.
A paper had been circulated showing meeting dates and times for the Fauldhouse and the Breich Valley Local Area Committee for the period to end June 2018.
Decision
To agree meeting dates/times for the Fauldhouse and the Breich Valley Local Area Committee as undernoted:-
Tuesday 27 February 2018 at 9.30 am
Tuesday 15 May 2018 at 12 noon.
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- 10 - - 11 - ` One of two RC Secondary Schools in West Lothian
` 1220 students
` 240 intake in S1
` 10 associated primary schools (but students from 23 in S1)
` 1050 young people travel to school on school buses
` Free Meal Entitlement = 20% (up from 9.9% in 2009)
` Secondary School SIMD ranking = 3
` Nurture Base / Autism Resource / Learning Base
- 12 - We aspire to provide an education of the highest quality for all young people in our school community in order that they may achieve their fullest potential academically, personally and spiritually.
- 13 - ASN EAL FME LAC Total Students
0 200 400 600 800 1000 1200 1400 Total LAC FME EAL ASN Students Female 594 13 115 48 132 Male 606 5 121 51 188
- 14 - Year Group Level 2010 2011 2012 2013 2014 2015 2016 2017
5 + @ Level 5 33 34 33 31 38 36 48 36
S4 5 + @ Level 4 76 76 82 78 85 87 89 97 5 + @ Level 3 94 90 98 95 96 95 97 98.5
5 + @ Level 6 12 15 7 8 17 13 12 25
S5 3 + @ Level 6 21 27 21 23 30 34 28 42 1 + @ Level 6 37 42 44 48 47 54 54 68
1 + Level 7 17 19 22 17 18 22 19 15
5 + @ Level 6 32 25 26 25 26 29 30 30 S6 3 + @ Level 6 29 40.5 34 34 40 43 43 41.5 1 + @ Level 6 43.5 54 50 53 59 57 60 57
5+ @ Level 5 n/a 47 53 56 54 56 53
- 15 - ` Very Good Inspection
` All Quality Indicators graded as Good (as per schools own gradings)
` Strengths identified as: Ń The leadership of the headteacher in taking forward his vision for change, building the capacity of staff at all levels and setting high expectations to encourage a climate of continuous improvement. Ń The commitment of staff in ensuring young people from all backgrounds are fully included in every aspect of school life. Ń The impact on young people’s learning from the team of pupil support workers. The benefit to young people of effective partnerships with teaching staff and the support workers’ skills in engaging and supporting young people. Ń The benefit to young people of the range of learning pathways available from S4 to S6 that suit their needs and aspirations. This includes an increased range of options leading to qualifications both within school as well as at college and neighbouring schools. Ń The quality of enhanced transition arrangements and support which is helping young people with autism make a successful transition to the school and enabling them to participate in mainstream classes.
- 16 - ` Developments identified as:
Ń Continue to build the leadership capacity of staff at all levels to create a more consistent high- quality strategic approach to school improvement.
Ń Develop a strategic overview within pupil support to ensure careful and appropriate allocation of resources to ensure all young people are fully supported.
Ń Further develop approaches to monitor and track learner progress to make sure there is timely, reliable data on the attainment of every learner. Staff could then consider how to put in place mechanisms to share this with young people and their parents.
Ń Continue to review the broad general education provision. Learning pathways through S3 and into the senior phase need to provide a smooth transition into courses leading to qualifications.
- 17 - ` Large drop in days lost to exclusion in 2016 – 2017 (25% decrease on 15- 16)
` Only West Lothian Secondary School involved in Scottish Attainment Challenge
Ń Significant Additional Funding
Ń Large Number of Successful Initiatives and Programmes
Ń Innovative Practice Identified and Shared Nationally
` Continuation of Very Strong Positive Destination Figures
- 18 - ` Ongoing National / International Recognition
Ń Rights Respecting Schools Level 2
Ń Girls into Computing / Cyber Security / Teacher of the Year / National IT Champion of Champions / British Education Award Finalist for Highest Attainment in Scotland in S4
Ń Very Successful Involvement in Foundation Apprentice programme
Ń Police Youth Volunteers Programme
Ń International Links
Ń Charity Work / Caritas Award
Ń Anti-Sectarian Initiatives
` Strong Industry Partnerships
- 19 - ` This year our main School Improvement Plan priorities are Ń Raising Attainment for All Ń Improvements in Literacy & numeracy Ń Improvements in all Children and Young Peoples Wellbeing Ń Improvement in Employability Skills and Sustained Positive Destinations All of this underpinned by our Scottish Attainment Challenge plans and ensuring ongoing equity and equality for our learners
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DATA LABEL: PUBLIC
FAULDHOUSE AND THE BREICH VALLEY LOCAL AREA COMMITTEE
POLICE SCOTLAND REPORT
REPORT BY POLICE CONSTABLE ROSS WALKER
A. PURPOSE OF REPORT
Police update for Fauldhouse and the Breich Valley.
B. RECOMMENDATION
For discussion by the Chair.
C. SUMMARY OF IMPLICATIONS Focusing on our customers' needs I Council Values Being honest, open and accountable Providing equality of opportunities Developing employees Making best use of our resources Working in partnership
II Policy and Legal (including Strategic Environmental Assessment, Equality Issues, Health or Risk Assessment)
III Implications for Scheme of Delegations to Officers
IV Impact on performance and performance Indicators
V Relevance to Single Outcome Agreement
VI Resources - (Financial, Staffing and Property)
VII Consideration at PDSP
VIII Other consultations
D. TERMS OF REPORT
To update the Local Area Committee on performance, activities and issues across the Ward for the period up to 31st January 2018.
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Our Purpose To improve the safety and wellbeing of people, places and communities in Scotland Our Focus Keeping People Safe Our Values Integrity, Fairness and Respect
NATIONAL PRIORITIES – DELIVERED LOCALLY
Police Scotland Priorities
1. Violence, disorder and antisocial behaviour 2. Protecting people at risk of harm 3. Road safety and road crime 4. Serious Organised Crime 5. Counter Terrorism
WEST LOTHIAN PRIORITIES
Your West Lothian Priorities
1. Protecting People 2. Reducing Anti Social Behaviour 3. Reducing Violence 4. Tackling Substance Misuse 5. Making our Roads Safer 6. Tackling Serious and Organised Crime
COMMUNITY ENGAGEMENT PRIORITIES
Your Local priorities
1. Tackling Substance Misuse 2. Preventing Violence and Anti Social Behaviour 3. Making our Roads Safer 4. Tackling Acquisitive Crime
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PERFORMANCE
Ward plans and community information can also be obtained be using the link to access the website and then tab into ‘your community’ and enter your postcode to find the Fauldhouse and the Breich Valley Ward. http://www.scotland.police.uk/about-us/our-performance/
ASB performance for period up to 31st January 2018
Fauldhouse & Breich Valley Ward Jan- Jan- Month 18 17 % Change TYTD LYTD % Change Youth Calls 15 26 -42% 183 184 -1% All ASB Calls 75 111 -32% 957 800 20% Hate Crime 4 1 300% 29 19 53% Vandalism & Reckless Conduct 10 14 -29% 118 109 8% Fire-raising 1 0 #DIV/0! 11 10 10% Public Space Assaults 4 5 -20% 58 57 2%
ISSUES OF NOTE
Exceptional Reporting on the above
The Community Police Team model has allowed 2 dedicated Ward Officers covering the Fauldhouse and Breich Valley ward to focus on local issues and priorities supported by Community Action Team, CAT, officers.
The above Anti-Social Behaviour results are produced by the West Lothian Community Safety Unit and show the figures up to end of January 2018 and also include the year to date compared to last year to date.
Youth Calls – decrease of 1% in the year to date and there were 15 calls reported in January. This equates to 1 less in the year to date.
The youth calls within the ward have steadily decreased over the year to date. Previous issues that were identified in Stoneyburn are now being managed and intervention visits have been conducted to problematic youth’s by Police and partners agencies, which has seen a reduction in incidents reported. Local ward officers will continue to monitor incidents to the area.
Current issues have been identified within the Polbeth area of the ward and there has been a slight increase in youth calls to the area during December and January. Local ward officers and the Community Action Team have conducted Hi-Viz patrols in the area and a number of youths have been identified. Intervention work with partner agencies are to be carried out on the youths identified.
ASB Calls – rise of 20% in the year to date and 75 reports in January. This year to date there have been significantly more reports to police, however the report volume has significantly reduced during the last quarter.
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The overall rise in the year to date has been a result of a number of ‘party houses’ identified in the ward during this year. The local ward officers have worked closely with the Safer Neighbourhood Team in dealing with these issues which have resulted in two full Anti-Social Behaviour orders and one interim Anti-Social Behaviour order being issued to three tenants within the ward.
Hate Crime – rise of 53% in the year to date with there being 4 reports in January. The year to date figures show 10 more reports this year to date and although the percentage rise is large the numbers of incidents are low. Your local police continue to work closely with partners to encourage reporting among communities who may suffer in silence.
Vandalism / Reckless Conduct – rise of 8% in the year to date with there being 10 reports in January. 9 more reported incidents reported than last year to date. Despite the slight rise in report volume during this year to date, there has been a steady decrease in call volume during the last quarter.
Fire Raising – rise of 10% in the year to date and there was 1 report in January. 1 more report than last year to date.
The 1 incident reported relates to a wheelie bin being set on fire and is linked to the youth issues in Polbeth.
Public Space Assaults – Rise of 2% in the year to date and there were 4 crimes reported in January. 1 more report of public space assault’s in comparison to last year to date.
PREVENTION
Activities
Reducing antisocial behaviour within our communities
In an effort to identify those involved in youth calls and calls of Anti-Social Behaviour the Community team continue to provide resources at key times in identified areas aimed at reducing ASB and youth calls to the ward.
The Ward Officers review all calls of ASB in an effort to identify offenders and will progress criminal complaints and ASB complaints to conclusion to ensure a positive outcome. This may involve reporting the person involved or tenancy warning via ASB legislation.
Reducing community and social harm caused by drug and alcohol misuse
The community team continue to carry out stop and searches to deter, disrupt, divert and detect offenders. In January 6 Crimes were recorded for drug offences. The reports were in relation to possession of class A,B and C controlled drugs as well as one offence relating to possession with intent to supply.
Where appropriate information is shared with WLC SNT regarding offenders if offences committed within WLC addresses.
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Making our Roads Safer
The Community team continue to carry out road checks to provide reassurance and carry out enforcement and education of young drivers to work towards reducing the communities fear in regards anti social driving by young persons.
Road Safety – Community Action Team officers continue to carry out Speed checks at various locations in the Ward.
Parking complaints are also commonplace and these are addressed on an individual basis. The ‘Parksmart’ initiative has been introduced across West Lothian led by Education and supported by local Police at all schools in the area.
Tackling Acquisitive Crime
There were 2 incidents of acquisitive crime in January. 1 incident related to an attempted Housebreaking at a domestic dwelling and the other related to a housebreaking with intent to steal at another domestic dwelling. Enquiries are ongoing in relation to theses offences.
Initiatives
Reducing Anti Social Behaviour
The Ward Officers work closely with the WLC Safer Neighbourhood Team and continue to challenge ASB in the home and local communities. This can lead to tenancy warnings being issued and can thereafter lead to Anti Social Behaviour Orders being granted to problematic offenders.
Local Ward Officers and CAT officers work to ensure priority locations are regularly patrolled and priority nominals are regularly visited and intervention actions carried out.
Tackling Substance Misuse
Local officers will act on intelligence received regarding misuse of drugs and will continue to utilise their powers where appropriate to stop and search people suspected of being in possession of drugs. A dedicated team acts on recent intelligence and drug warrants are regularly executed in West Lothian to confront drug dealers and take drugs off the streets.
The Community Action Team and Ward Officers submit a significant amount of intelligence entries based on improved communications with members of the public as they are out and about in communities being seen.
Making our Roads Safer
Officers will be proactive and will continue to identify and deal with road traffic offences in the Ward. The A71 corridor is an identified patrol route and the
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Community Action Team officers have carried out and will continue to carry out speed checks in the area.
Acquisitive Crime
A rural Crime initiative was set up last year within the ward following a large number of quad bike thefts from farms within the rural communities. To date local farms have been visited and were offered Crime Prevention advice in relation to acquisitive crime as well as advice on other issues that were identified.
Following the visits other issues such as Livestock worrying and fly tipping were highlighted therefore a rural crime event was organised by the local ward Officers who invited Partner Agencies in a bid to highlight the issues faced by those in the rural communities to the wider public.
Further events are being planned and further Hi-Viz patrols will continue in the rural communities.
FORTHCOMING EVENTS
Your local Ward officers will be active building links with community councils, schools and local organisations.
The Livestock Worrying Campaign 2018 is due to commence this month and events are being planned throughout West Lothian to highlight this issue along with other issues that affect rural communities.
‘Your View Counts’ – Please access the Police Scotland website and submit your views to shape the future of local policing plans.
We also request that people sign up and follow your local policing team on Twitter @WestLothPolice and Facebook – West Lothian Police
CONTACTS
Sector Inspector Inspector Adam Smith [email protected]
Sector Sergeant Sergeant Vincent Hughes [email protected]
Community Policing Team West Calder Mail to: [email protected]
PC Ross Walker
Youth Community Officer Mail to: [email protected]
PC Jamie Duthie
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Ward Performance Report
Quarter 3 2017/18
Fauldhouse and the Breich Valley
DISCLAIMER The figures included in this report are provisional and subject to change as a result of quality assurance and review. The statistics quoted are internal management information published in the interests of transparency and openness. The Scottish government publishes Official Statistics each year which allow for comparisons to be made over longer periods of time. Please ensure any external partners in receipt of these reports are aware of this.
- 29 - 5.0 Introduction 4.0 Welcome to the Scottish Fire and Rescue Service Ward Performance Report. This 3.0 performance report is designed to provide citizens, stakeholders and partners with information relating to ward based activity undertaken by the Scottish Fire and Rescue 2.0 Service. 1.0 In addition to historical ward based activity, this performance report provides information 0.0 on the historic activity in the West Lothian Council area and Scotland. To allow benchmarking to be undertaken, the units of measurement in the performance graphs in the report are based on incidents/events per head of population.
Whilst using historic statistical benchmarking data, consideration must be taken of the somewhat random nature of fire related incidents and events, and how this can pose difficulties in interpreting emerging patterns and trends. This is of specific relevance where ward level data is analysed due to the relatively small number of actual incidents/events that occur in ward areas.
However, regardless of statistical anomalies, emerging patterns and trends in fire related incidents and events can assist the Scottish Fire and Rescue Service and Community Planning Partners plan and implement preventative intervention initiatives to target reducing fire related incidents and events.
- 30 - Accidental Dwelling Fires Per 10,000 head of population 5.0 Scotland 2.5 4.0 West Lothian Area 2.0 3.0 Fauldhouse and the Breich Valley 1.5 2.0 Linear (Scotland) 1.0 Linear (West Lothian Area ) 1.0 0.5 0.0 0.0
During the 2017-18 year to date reporting period SFRS have dealt with 5 accidental dwelling fires in comparision to 4 during 2016-17 year to date reporting period.
Fire Casualties and Fatalaties Per 1,000,000 head of population 80 Scotland 250.0 60 West Lothian Area 200.0 150.0 40 Fauldhouse and the Breich Valley 100.0 20 Linear (Scotland) 0 Linear (West Lothian Area )
During the 2017-18 year to date reporting period SFRS have dealt with 1 casualties due to fire in comparision to 1 during 2016-17 year to date reporting period.
Deliberate Fires Per 10,000 head of population 30.0 Scotland 40.0 20.0 30.0 West Lothian Area 10.0 20.0 10.0 0.0 Fauldhouse and the Breich Valley
SFRS have dealt with 5 deliberate fires incidents during 2017-18 year to date reporting period in comparison to 20 during 2016-17 year to date reporting period.
- 31 - Fires In Non Domestic Property Per 10,000 head of population 2.5 Scotland 2.0 West Lothian Area 1.5 Fauldhouse and the Breich Valley 1.0 Linear (Scotland) 0.5 Linear (West Lothian Area ) 0.0
SFRS have dealt with 2 non domestic fires incident during 2017-18 year to date reporting period in comparison to 2 during 2016-17 year to date reporting period.
Non-fatal Non-Fire Emergencies Casualties Per 1,000,000 head of population 250.0 Scotland 200.0 West Lothian Area 150.0 Fauldhouse and the Breich Valley 100.0 Fauldhouse and the Breich Valley 50.0 Linear (Scotland) 0.0 Linear (West Lothian Area )
SFRS have dealt with 3 casualties from non-fire emergencies during 2017-18 year to date reporting period in comparison to 4 during 2016-17 year to date reporting period.
Unwanted Fire Alarm Signals Per 10,000 head of population 40.0 Scotland 30.0 West Lothian Area 20.0 Fauldhouse and the Breich Valley 10.0 Linear (Scotland) 0.0 Linear (West Lothian Area )
SFRS have dealt with 11 UFAS incidents during 2017-18 year to date reporting period in comparison to 14 during 2016-17 year to date reporting period.
Additional Comments SFRS is committed to 'Working Together for a Safer Scotland' and to engage with business partners to reduce demand from Unwanted Fire Alarm Signals (UFAS).
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DATA LABEL: PUBLIC
FAULDHOUSE AND THE BREICH VALLEY LOCAL AREA COMMITTEE
CARRIAGEWAY REINSTATEMENTS TO SCOTTISH POWER ENERGY NETWORKS CABLING WORKS IN THE HARBURN AREA
REPORT BY HEAD OF OPERATIONAL SERVICES
A. PURPOSE OF REPORT
The purpose of this report is to give an update on Scottish Power Energy Networks (SPEN) carriageway reinstatements, resulting from cabling works in the Harburn area.
B. RECOMMENDATION
It is recommended that the panel notes that carriageway reinstatements and associated defects are being monitored by Roads and Transportation’s Public Utilities Team; that a number of previously identified issues have been rectified by SPEN and that further remedial works are provisionally programmed for April 2018 and will therefore conclude the matter.
C. SUMMARY OF IMPLICATIONS
I Council Values Focusing on our customers' needs and being honest, open and accountable.
II Policy and Legal (including New Roads and Street Works Act 1991 Strategic Environmental Assessment, Equality Transport (Scotland) Act 2005 Issues, Health or Risk Assessment)
III Implications for Scheme of None Delegations to Officers
IV Impact on performance and None performance Indicators
V Relevance to Single Outcome 4: We live in resilient, cohesive and Outcome Agreement safe communities.
Outcome 8: We make the most efficient and effective use of resources by minimising our impact on the built and natural environment.
VI Resources - (Financial, None Staffing and Property)
VII Consideration at PDSP None
VIII Other consultations None
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D. TERMS OF REPORT
Background
Utility works associated with the Pate’s Hill, Pearie Law and Harburnhead windfarms have been carried out by contractors working on behalf of Scottish Power Energy Networks (SPEN) over the last 8-9 years. An interrogation of the Scottish Road Works Register (SRWR) for information relating to these is summarised as follows:
Works associated with Pate’s Hill took place between July 2009 and October 2009. However, the cable installed was of an inadequate rating, which necessitated that it be replaced. This replacement took place between August and December 2013. Remedial works to address issues raised during WLC inspections were then carried out between May 2014 and May 2015. In the Harburn area, these cables are laid in the C28, C24, B7008 and U29.
Works for the Pearielaw windfarm took place between March and November 2016. Remedial works were carried out during May and October 2017, however there are a small number of these outstanding. In the Harburn area, cables are laid in the U40, private land north of the golf club, B7008 and U29.
Harburnhead works took place between July and October 2016. As with Pearielaw, there a small number of defects outstanding, although the majority of identified defects were addressed during May and October 2017. In the Harburn area, cables are laid in the B7008, private land between the B7008 and Whistle Lodge, U38 and U29.
The cabling routes are shown in Appendix 1.
For information, the site access routes agreed for the Pearie Law and Harburnhead wind farms are shown in Appendix 2.
Community Concerns
The West Calder and Harburn Community Council Roads Group have raised a number of concerns. These are summarised as follows.
That defects on the carriageway and verges of the U29 between the Station House and Balgreen are still outstanding.
That SPEN are refusing/will refuse to honour commitments/legal obligations to make good said defects, despite assurances being given at public meetings.
That, having installed their apparatus, SPEN now wishes to ‘abandon the area’.
That SPEN are no longer engaging satisfactorily with the community council.
That SPEN’s agreement to construct informal passing places has been reneged upon.
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Roles and Responsibilities (SPEN and WLC)
Under the New Roads and Street Works Act 1991 and the Transport (Scotland) Act 2005, SPEN are considered to be a Statutory Undertaker (SU). This affords them certain rights and responsibilities, namely the right to install apparatus in the public road.
They are also obliged to make reinstatements in accordance with the relevant code of practice, in this case the Specification for Reinstatement of Openings in Roads (SROR). Any such reinstatements have a 2 year guarantee period, during which the SU is responsible for any defects identified.
Inspections of such are carried out by the council in accordance with the Code of Practice for Inspections. Such defects are recorded on the Scottish Road Works Register (SRWR) and the SU given the opportunity to challenge the inspection. SPEN have not challenged the outcome of any of the inspections carried out in this area and as such, all defects identified stand.
As noted above, there are still some issues outstanding; this means that SPEN will be obliged to return to site to complete these works. These will then be re-inspected to ensure these have been carried out to an acceptable standard. It should be noted that the council can only compel SPEN to reinstate in accordance with the specifications found in the code of practice.
Over the last 18 months or so, Roads and Transportation has attended regular meetings of the West Calder and Harburn Community Council Roads Group. At these meetings, it has become apparent that the local community are of the view that SPEN has made assurances that works further to those required by the code of practice would be carried out. Whilst the Roads Group diligently minute such meetings, we are not aware of any formal agreement detailing such betterments and, as Road Works Authority, we have do not have powers to compel SPEN to honour any such agreements, formal or otherwise.
It should be noted that as a consequence of these works, the Harburn Community Hall car park has been resurfaced, the U29 (from Skivo to Balgreen) has been fully resurfaced and the U29 between the Community Hall and Balgreen has been subject to a half width reinstatement, which has significantly improved the structure of the road.
The current position/planned works
On 18th December 2017, a joint inspection with SPEN took place. The route from Harburn Golf Club to Balgreen was walked, and any outstanding defects were highlighted and agreed on site, then recorded on the SRWR.
It was observed that the standards set out in the SROR have been largely met; however, as noted above, there are still some defects outstanding.
Carriageway defects, from Harburn Golf Club to Harburn Community Hall repaired under the most recent closure (September 2017) were deemed acceptable.
However, from Harburn Community Hall to Balgreen, there are a number of outstanding defects which require remedial action. The vast majority of these relate to the condition that the grassed verges have been left in, along with two carriageway patches that SPEN were already aware of.
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SPEN have agreed to repair approx. 75-100m of verges that do not meet the required standard, or have been damaged due to the nature of these works. During this meeting, it was agreed that the grassed verges would be scraped, levelled, soiled and seeded, along with the two carriageway patches that require remedial work. The U29, is however a narrow, rural road with insufficient space for two vehicles to pass; meaning the verges are likely to be the subject to a degree of damage. Once these remedial works are signed off, WLC will take over responsibility for these; it is not reasonable to expect SPEN to continue to repair verges damaged due to everyday traffic.
Due to other planned works in the area, the earliest that the outstanding remedial works can be accommodated is likely to be April. We will be in touch with SPEN to make arrangements in advance of this date such that the defects are rectified as soon as possible.
E. CONCLUSION
Works associated with carriageway reinstatement following extensive cabling works in the Harburn area has been protracted, but has been/is being carried out within the nationally agreed defect inspection regime. Substantial works have been carried out further to the basic legislative requirements and the final stage of remedial works is provisionally programmed for April 2018.
F. BACKGROUND REFERENCES
None
Appendices/Attachments: Appendix 1: Windfarm cable routes Appendix 2: Windfarm agreed site traffic routes
Contact Person: Jason Halliday Public Utilities and Road Works Officer 01506 284839 [email protected]
Jim Jack Head of Operational Services
27 February 2018
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Appendix 1: Windfarm cable routes
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Appendix 2: Windfarm agreed site traffic routes
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DATA LABEL: PUBLIC
FAULDHOUSE AND BREICH VALLEY LOCAL AREA COMMITTEE
HOUSING CUSTOMER AND BUILDING SERVICES UPDATE
REPORT BY HEAD OF HOUSING, CUSTOMER AND BUILDING SERVICES
A. PURPOSE OF REPORT
To provide the Local Area Committee with an overview of the service activities within Fauldhouse and Breich Valley ward.
B. RECOMMENDATION
The Local Area Committee is asked to note Housing, Building and Customer Service activity as detailed in the ward report for the period 1 October – 31 December 2017.
C. SUMMARY OF IMPLICATIONS
I Council Values Focusing on our customers' needs. Being honest, open and accountable. Providing equality of opportunities. Making best use of our resources. Working in partnership.
II Policy and Legal (including Housing (Scotland) Act 2001 Strategic Environmental Assessment, Equality Issues, Housing (Scotland) Act 2010 Health or Risk Assessment)
III Implications for Scheme of None Delegations to Officers
IV Impact on performance and There is no impact performance Indicators
V Relevance to Single Outcome There are positive impact on the following SOA Agreement indicators:
SOA4 – we live in resilient, cohesive and safe communities
SOA8 – we make the most effective use of resources by minimising our impact on the built and natural environment
VI Resources - (Financial, None Staffing and Property)
VII Consideration at PDSP Yes
VIII Other consultations N/A D. Housing Performance Information
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The purpose of this report is to provide the Local Area Committee with an overview of the activities of Housing, Customer and Building Services, specific to the Fauldhouse and Breich Valley ward.
Property Void & Let Performance: Mainstream Tenancies
WL Void Period Oct % Nov % Dec % Target 2017 2017 2017 %
0-2 weeks 12 63% 6 50% 4 66% 55%
2-4 weeks 0 0% 3 25% 1 17% 30%
4+ weeks 7 37% 3 25% 1 17% 15%
Total Lets 19 100% 12 100% 6 100% 100%
Property Void & Let Performance: Temporary Tenancies
WL Void Period Oct % Nov % Dec % Target 2017 2017 2017 %
0-2 weeks 4 80% 5 83% 1 50% 55%
2-4 weeks 1 20% 1 17% 1 50% 30%
4+ weeks 0 0% 0 0% 0 0% 15%
Total Lets 5 100% 6 100% 2 100% 100%
Delays in re-letting can occur for a variety of reasons. The type or location of the property, the completion of void work or the identification of additional works not visible during the initial inspection, ensuring that vulnerable persons are appropriately supported through the viewing and sign up process can also add to timeframes. Some of our applicants have specific support requirements which require detailed planning and co-ordination by both Social Work and Housing Services prior to tenancy commencement.
In the year to date there have been 72 mainstream tenancies and 25 temporary tenancies let by the Fauldhouse and Breich Valley Team. There are currently 17 Policy Voids in the ward. Reasons include properties unable to let due Health & Safety reasons and being held to assist with decants due to remedial works.
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Rent Arrears For this area the cumulative rental charge this year (debit) for the housing stock is £4,850,800 The ward has collected £4,807,490 of these charges giving a strong collection rate of 99.11%
2016/17 (WK39) 2017/18 (WK39) Arrears Banding Balance Tenants In Arrears Balance Tenants In Arrears £0.01 to £99.99 £9,670 235 £9,022 207 £100.00 to £299.99 £28,285 148 £38,180 221 £300.00 to £499.99 £32,043 83 £42,901 110 £500.00 to £749.99 £39,300 65 £38,330 63 £750.00 to £999.99 £36,304 43 £33,159 39 £1000.00 to £1999.99 £61,622 45 £83,088 61 £2000+ £34,414 12 £36,883 13 Total £241,638 631 £281,563 714
The Ward position for Q3 of 2017/18 is £281,563. This is an increase of £39,925 on last year's position. The West Lothian overall position has increased by £371,576 from last year and at week 39 was £1,818,779
While there are 74 serious arrears cases (£1,000+) it should be noted 60% of cases are in the lower bands (£300 or less)
Although overall the position remains positive and we are tracking below last year we will continue focusing on the following:
• Arrangements to pay - increase the visibility of tenants with arrangements within the performance model to identify trends in missed payments for follow up action • Making best use of resources by considering communicating more with customers through email and telephone • Increase Direct Debit Take Up by targeted work for example tenants who currently pay by Standing Order
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• Benchmarking with other local authorities to ensure we identify and consider implementing any best practice • Performance Monitoring and Reporting will be reviewed and where appropriate streamlined to ensure information is meaningful and robust to assist with improving rent arrears due.
Local Area Team Activity
Officers in the team have a number of tenancies under supervision for issues such as child & adult protection, anti-social behaviour and poor tenancy conditions. Our officers’ work with a range of services and agencies to ensure tenants and residents are fully supported, tenancies are maintained and sustained as far as possible and appropriate action taken where necessary.
Rent arrears activity continues to be a weekly priority task for the team and will continue to work with all our tenants in offering support, advice and assistance. Such assistance includes referrals for money, energy and debt advice, benefit health checks, completion of income and expenditure to help set up a sustainable payment plan and where appropriate, assist with applications for Discretionary Housing Payments.
Capital Programme and New Build Council Housing
Capital Programme Update
Cuthill Crescent, Stoneyburn This year's work is in operation preparation stage. The continuation of this major area upgrading is due to restart on site in October 2017 and complete in March 2018.
New Build Update
Fauldhouse & Site No of units Site Start No of Houses No of Breich Valley Handed Over completions Eastfield, 40 July 2016 0 To Be Fauldhouse Confirmed
Tenant Participation for October - December 2017
Annual Rent Consultation –a special edition of Tenants News was sent out to all Council tenants setting out the options for the annual rent increase and offering a free post reply paid survey card for tenants to express their views. Housing Services Staff held drop in surgeries over the two month consultation period in various locations to allow tenants an opportunity to seek further information and express their views
A reminder text was sent out to remind tenants of this consultation and to complete the online survey. This year’s replies exceeded all previous rent consultation and the results will be fedback early in the New Year.
Good Neighbour Awards – Tenants are asked to nominate friends and neighbours for this annual award through Tenants News and the Facebook group. Members of the Tenants Panel met to decide the worthy winners and agreed that all nominees were deserving of an award. An event to recognise these ‘Good Neighbours’ and present them with flowers and their Good Neighbour Certificate was held in the Civic Centre on Friday 27th October.
Winter Edition Tenant News This years’ Landlord Report, setting out information on how Housing, Customer and Building Services performed against the indicators contained within the Scottish Housing Regulators Annual Return on the Charter was published in the Winter edition of Tenants News. The Landlord Report can be viewed at westlothian.gov.uk > Housing > Council Housing > Tenant Participation > Landlord Report
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Tenant Satisfaction Survey – The Scottish Housing Regulator requires all social landlords to carry out a Tenant Satisfaction Survey with their tenants at least every three years. The council presently do this every two years, due to the importance of providing tenants with an opportunity of expressing their views on the services they receive. This year’s survey was posted out to all council tenants in October offering a free postal reply envelope or an online option to complete this survey. Having used text messaging to remind tenants of this survey, which offered a free prize draw, responses exceed all previous years’ surveys and findings will be fedback to all tenants using social media and Tenants News.
Tenant Led Inspections (TLI) – Tenant Inspectors have been busy carrying out an inspection into the Council’s New Build programme, looking at layouts and designs. The inspectors have been working closely with Housing Management and with officers from the Strategy & Development Team. The Inspectors have carried out a desk top review of information, interviewed staff and spoken to tenants about the specifications of the build as well as visiting several sites to see for themselves what finished new build properties look like.
The inspectors will finalise their report and present it to the Head of Service, Alistair Shaw and Senior Managers as well as staff and other tenant inspectors by the end of February 2018.
Homeless Network Award members of the sub group attended the TPAS awards in November, where they were named as a finalist in the category – ‘Best Practice in Involving Customers’ Award. This is a great achievement and highlights the partnership work service users carry out develop services we provide.
Jobs Fairs – Members of the Customer Participation Team took part in the job fair events in Craigshill Shopping Centre and Fauldhouse Partnership Centres to promote Tenant Participation and promote the many ways customers can volunteer to take part in shaping services and sharing their views.
Safer Neighbourhood Team
The Safer Neighbourhood Teams (SNTs) across the nine Multi-Member Wards are an integral part of the Community Safety Unit and are a key feature of partnership working. In the Fauldhouse and Breich Valley ward partnership working sees the local housing team, youth worker, council officer within the SNT and Police officers all working together to tackle anti-social behaviour in the ward.
WLC Officer based in SNT October – December 2017 A number of on-going Safer Neighbourhood Team (SNT) cases continue to be monitored across the ward area during quarter 3. Follow up work was carried out jointly with partner agencies and police. Warnings have also been issued in respect of some incidents. This has been followed up with joint visit with the housing officer for this area.
E. CONCLUSION
To note the contents of the report.
F. BACKGROUND REFERENCES
None
Appendices/Attachments: None Contact Person: [email protected] Tel: 01506 283414 Date: 27th February, 2018.
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DATA LABEL: PUBLIC
FAULDHOUSE AND THE BREICH VALLEY LOCAL AREA COMMITTEE
SERVICE UPDATE – NETS, LAND & COUNTRYSIDE
REPORT BY HEAD OF OPERATIONAL SERVICES
A. PURPOSE OF REPORT
To advise members of the recent activity of the NET’s, Land & Countryside Services teams for the period 1 November 2017 - 31 January 2018.
B. RECOMMENDATION
Members are requested to:
1. Note the work carried out to date and future planned work.
2. Advise of any areas that require further investigation or inclusion in future work plans.
C. SUMMARY OF IMPLICATIONS Focusing on our customers' needs; making best I Council Values use of our resources; working in partnership
II Policy and Legal (including None Strategic Environmental Assessment, Equality Issues, Health or Risk Assessment)
III Implications for Scheme of None Delegations to Officers
IV Impact on performance and None performance Indicators
V Relevance to Single Relates to items 9 - We live our lives free from Outcome Agreement crime, disorder and danger & 12 – We value and enjoy our built environment and protect it and enhance it for future generations
VI Resources - (Financial, In line with available revenue and capital Staffing and Property) budgets
VII Consideration at PDSP None
VIII Other consultations None
D1 Terms of Report
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Report on activity for period 1 November 2017 - 31 January 2018.
D2 Grounds Maintenance Routine Works
All hedge cutting works have been completed on schedule. Shrub bed maintenance continues over the winter months.
The Land Audit Management System, (LAMS) inspections in the West area produced a score of 67 for December, which is the target figure. LAMS inspections rate the quality of ground maintenance in randomly selected areas.
It has been agreed that the new grass pitch at the rear of Fauldhouse Partnership Centre will be made available as a showground at the Gala-day, however some form of ground protection will be required dependent on weather conditions.
Grounds Maintenance Enquiries
In total 19 grounds maintenance related enquiries were received and dealt with during this reporting period.
Bonfire Enquiries 1 Drainage Flooding Grass Areas 2 Enforcement Officer Enquiries 1 Grounds Property Vandalised 1 Public Park Enquiries 1 Shrub Bed Overhanging Path 2 Shrub Bed Not Maintained 1 Tree Affecting Public Utility 1 Tree Blocking Light 1 Tree Dangerous or Unsafe 1
Tree Enquiries General 1
Tree Leaves Causing Problems 3
Weeds General Enquiries 1
Weeds on Paths or Roads 2
D3 Garden Maintenance Enquiries
In total 3 garden maintenance related enquiries were received and dealt with during this reporting period.
Garden Maintenance General Enquires 2 Garden Maintenance Hedge Cutting 1
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D4 Cleaner Communities Routine Works
Cleaner Communities staff are continuing to carry out routine works to remove litter, fly tipping and debris on roads, footpaths and open spaces throughout the ward.
Cleaner Communities Enquiries
In total 84 cleaner communities related enquiries were received and dealt with during this reporting period.
Dead Animals 2 Dog Fouling on Grass Open Spaces 3 Dog Fouling on Paths/Roads 27 Dog Waste Bin Overflowing 1 Glass on Paths or Open Spaces 2 Graffiti Non Offensive 2 Illegal Fly Tipping 1 Illegal Fly Tipping/Dumping 16 Litter General Enquiries 3 Litter On Paths/Road Verges 6 Needles Syringes Abandoned 2 Street Sweeping Enquiries 12 Vehicle Abandoned 7
Environmental Community Action
One Dog Fouling Offender reported to Procurator Fiscal following non-payment of Fixed Penalty Notice.
Enforcement Officers dealt with seven enquiries in relation to various Environmental issues including litter, dog fouling, fly tipping and abandoned vehicles within area and carried out patrols.
Schools & Community group’s bookings taken to support clean up events.
Education & Engagement with local businesses regarding Cigarette litter campaign. Planning for next campaign which is roadside litter.
Two Abandoned/Nuisance vehicles have been dealt with and removed from streets by gaining compliance following negotiation, verbal warnings, warning letters, Official notices served or WLC contractor removal.
Enforcement Officers carried out audits on School Transport Buses and Taxi’s on behalf of Transport Department as well as audits on Taxi’s on behalf of Social Policy Department. They have also been assisting colleagues in Community Learning & Development Youth Services through the positive destinations programme and colleagues from Licencing Department carrying out audits, site notice, neighbour licencing checks & delivering urgent correspondence.
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Education & Engagement Officers have attended residents and community group meetings and followed up any concerns raised and officers have also engaged in partnership working with various agencies such as Police Scotland, Scottish Canals, Housing Associations, Woodlands Trust Scotland, Forestry Commission, WLC Countryside Rangers, WLC Housing and WLC Waste Services on a range of issues.
Officers contacted landowner ‘Explosive Developments’ in relation to vandalism to property and removal of fly tipping on land.
Compliance gained with a number of enquiries with tenants, owners or landowners removing Fly Tipping following issues raised by Enforcement Officers.
D5 Parks and Woodland
Tree and Woodland Routine Work
Number of tree related works orders complete – 4
No major tree related issues in these areas
Parks and Woodland Enquiries (4)
Tree Affecting Public Utility 1 Tree Broken/Damaged/Dead 1 Tree General Enquiries 1 Tree Woodlands Enquiry 1
D6 Open Space and Cemeteries
Open Space Routine Works
Eastfield Park, Fauldhouse - Pitch landscaping and drainage work are due for completion spring/summer 2018. Additional work in the park to introduce play equipment and path network will follow successful completion of pitch work.
Breich Green, Breich - Works to refurbish the Play Area are nearing completion. We are also pursuing an opportunity to apply Village Improvement Fund to improve access and drainage.
Open Space Enquiries
There were no open space enquiries in this reporting period.
Cemeteries Routine Works
Winter routine grass cutting, leaf lifting, grave reinstatement works and burial duties ongoing across the cemetery estates.
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Cemeteries Enquiries (15)
Cemeteries General Enquiries 3 Complaint Cemeteries and Burials 2 Lair Enquiries 4 Lair Sunken or Uneven 5 Toilets and Waiting Rooms 1
E CONCLUSION
All hedge cutting works have been completed on schedule. Shrub bed maintenance continues over the winter months.
The Enforcement Officers been involved in a number of community projects within the ward, with the aim of raising awareness of environmental issues.
Pitch landscaping and drainage work at Eastfield Park, Fauldhouse are due for completion spring/summer 2018. Additional work in the park to introduce play equipment and path network will follow successful completion of pitch work.
F. BACKGROUND REFERENCES
Open Space Strategy
Capital Programme
Appendices/Attachments: None Contact Person: Tony Fleming, Waverley Street Depot, 01506 776437, [email protected]
Jim Jack Head of Operational Services 27 February 2018
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DATA LABEL: PUBLIC
FAULDHOUSE AND THE BREICH VALLEY LOCAL AREA COMMITTEE
WEST LOTHIAN VILLAGES IMPROVEMENT FUND - APPLICATIONS
REPORT BY HEAD OF PLANNING ECONOMIC DEVELOPMENT AND REGENERATION
A. PURPOSE OF REPORT
The purpose of this report is to advise the Local Area Committee of the applications received from within the local area committee area seeking funding from the West Lothian Villages Improvement Fund in 2017/18.
B. RECOMMENDATION
It is recommended that the Local Area Committee:
1. notes that six applications have been received for funding; 2. notes that the proposals meet the eligibility criteria for supported projects; 3. supports funding for the projects; 4. agrees to a change of spend on two previously approved projects; and 5. agrees that the Head of Planning, Economic Development and Regeneration should make an offer of funding as per the details set out in this report.
C. SUMMARY OF IMPLICATIONS
I Council Values Focusing on our customers' needs. Making best use of our resources. Working in partnership.
II Policy and Legal (including The projects meet the funding eligibility criteria. Strategic Environmental There is no requirement for a strategic Assessment, Equality environmental assessment and the projects do Issues, Health or Risk not raise any equality or health issues. Assessment)
III Implications for Scheme of None. Delegations to Officers
IV Impact on performance and None. performance Indicators
V Relevance to Single - Our economy is diverse and dynamic, Outcome Agreement and West Lothian is an attractive place for doing business.
- We live in resilient, cohesive and safe communities.
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VI Resources - (Financial, A total of £1.65m capital fund is available for Staffing and Property) projects and the proposal can be met from within this budget.
VII Consideration at PDSP These projects have not been considered by a PDSP. The overall Villages Improvement Fund was considered by Development & Transport PDSP.
VIII Other consultations None.
D TERMS OF THE REPORT
D1 Background
In 2012 the Council Executive agreed the eligibility criteria for a West Lothian Villages Improvement Fund. Funding of £1.65m is available to support eligible schemes with the funding phased over five years. The fund has the following two work streams:
1) A shop frontage/shop improvement scheme, to which local independent retailers can apply. This operates in a similar way to the shop frontage improvement schemes for traditional town centres i.e. a grant of up to £750 and no more than 50% of the cost of the shop front improvement.
2) Small scale village improvements and initiatives, this can include a number of types of investment, including both physical improvements to the streetscape and investment in community provision:
Provision of street furniture such as seating, cycle stands and direction signs. Improved village gateways (e.g.; through planting, landscaping and/or signage). Improved sense of place in village centres through hard landscaping, planting and soft landscape improvements. Tidying and landscaping of gap sites within villages. Access improvements in and around villages. Investment in projects that engage and support young people. Investment in other local community facilities.
Eight villages in the Fauldhouse and the Breich Valley ward are eligible under the scheme. Distribution of funding is based on village size. Total allocations per village are as follows, with the remaining budgets in brackets:
Fauldhouse £125,000 (£64,014) West Calder £125,000 (£0) Longridge £55,000 (£40,500) Stoneyburn £55,000 (£0) Addiewell £55,000 (£43,745) Polbeth £55,000 (£318) Breich £20,000 (£3200) Harburn £20,000 (£0)
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D2 Amendments to Previous Applications
Two previous applicants have delivered projects but with a slight amendment to what were originally agreed in their applications.
Addiewell Community Action – an application was approved in 2015 to deliver a series of environmental improvements. During a week of environmental action it was agreed to use some of the funding to purchase new bold signage for the school and community centre campus from the funding that had been received. This has resulted in the benches from the original application not being delivered. The benches have now been added to the application from the Youth Action Project, below.
Fauldhouse United FC – FUFC were awarded £30,000 to make improvements to their ground following their promotion to the Super League. After receiving the funding they were offered a preferential deal on a catering unit and decided to purchase this rather than the turnstile stated in the application as this presented an opportunity to generate additional revenue.
The LAC is asked to approve the change in spend in both of these previously agreed applications.
D3 Applications
The following applications have been received for this round of funding:
West Lothian Youth Action Project – Various Groundworks A large scale project is proposed which would see a number of key areas of the village benefitting from improvements to the environment. The area next to the Pitstop would be fully dug out and restored. This would entail digging down and removing all current vegetation, relaying the base materials and planting, edging the area and installing a new fence. The school grounds would also be improved, with the area jet washed, new planters and plants installed and signage designed and installed to assist in traffic management. New benches and plants would be purchased for the mining memorial area and other areas of the village will also be considered through consultation with local residents. The project will involve local young people and youths from WLYAPs Tooled Up programme, ensuring that there is wider benefit from the project. Funding of £19,150 is requested.
The Pitstop – Access Path An application for £15k will enable a formal path to be created where there is currently a muddy track. This is a main access route to the football field and MUGA, and is used for the annual fun run. WLC will deliver the project.
Fauldhouse CDT – Trishaw and Cycle Project FCDT has applied for £40k to allow them to deliver a trishaw and cycle project in Fauldhouse. The majority of this money will fund the purchase of trishaw and cycle equipment and storage facilities. The funding will also cover the cost of feasibility work and additional research into longer term funding streams to support the project to be sustainable in the long term.
Fauldhouse CDT – Ponds Reinstatement £14k is required to allow FCDT to undertake a feasibility study. The project aims to upgrade and improve the woodland and ponds on the east side of Benhar Road. Discussions have taken place with Forestry Enterprise Scotland, the Central Scotland Green Network and West Lothian Council Construction Services and the following improvements have been identified - Approximately 200m of path and access improvements, installation of three strategically sited benches (vandalism proof), 3
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interpretation panels at two locations, and North Pond 8 cleared with JCB and suitable pond planting added. Community Enterprise will carry out the bulk of the consultation and study, with £3k of the funding being used to carry out an ecological survey of the ponds.
Breich Community Association - Play Park Path Breich Community Association previously applied to the fund to add additional equipment to the local play park. This work has been carried out and the association would now like to improve the path from the park gate to the main area of the park, upgrading it from the muddy trail it is at present. This will finish off the park to a high specification. The work will be carried out by WLC at a cost of £2957.71.
Fauldhouse United FC – Pitch Resurfacing FUFC are applying for £10k to allow their pitch to be resurfaced. The pitch is currently flooding due to thatching of the grass and root which prevents surface water from penetrating and draining away. A number of matches have had to be cancelled and rearranged due to this issue and the works are therefore urgently required to ensure the club can continue to operate.
E. CONCLUSION
Eight villages within the Fauldhouse and the Breich Valley ward are eligible to apply to the Villages Improvement Fund. The applications detailed above meet the eligibility criteria of the fund and the Local Area Committee is asked to support them.
F. BACKGROUND REFERENCES
Reports to Development and Transport PDSP (April 2013), Council Executive (May 2013, April 2014) Fauldhouse and the Breich Valley Local Area Committee.
Appendices/Attachments: seven Appendix 1: The Pitstop – Groundworks Appendix 2: Addiewell Gala Committee – Missing Path Appendix 3: Fauldhouse CDT – Trishaw and Cycle Project Appendix 4: Fauldhouse CDT – Ponds Reinstatement Appendix 5: Breich Community Association - Play Park Path Appendix 6: Fauldhouse United FC – Pitch Resurfacing
Contact Persons:
Laura Wilson, Regeneration Team Leader, Tel. 01506 281085, [email protected]
Hazel Hay, Town Centre Manager, Tel. 01506 283079, [email protected]
Craig McCorriston Head of Planning, Economic Development and Regeneration 27 February 2018
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Appendix 1 West Lothian Villages Improvement Fund
Application form
Please refer to the guidance notes when completing this form Please complete in BLOCK CAPITAL LETTERS and use black ink No project should start or commit expenditure before receiving the approval of grant
1. Applicant Organisation Details
Organisation Name West Lothian Youth Action Project
Project title Addiewell Environmental Improvements
Contact person Helen Davis
Position Manager
Address Ucal Business Centre Craigshill Telephone number
Email Address [email protected]
Type of organisation Charity
What date was your 30/11/1992 organisation formed? Are you a charity, SCO26347 please quote your number What are the main The Youth Action Project provide a range activities of your of services for young people aged 10-21 organisation? years who are disadvantaged, have poor engagement with mainstream education, (please answer in no care experienced or vulnerable. more than 100 The young people are engaged through words) detached youth work, group work programmes, practical training sessions, and 1-1 support. The work entails removing the barriers to participation, forming trusting relationships between staff and young people to ensure equality of access to youth services and to improve their participation in community life and improved employment opportunities. We promote a holistic approach in our work, improving the wellbeing of young people, raising aspirations and reducing risk taking behaviour.
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Do you have an equal opportunities policy or statement? Yes If yes please provide a copy
Does your organisation take account of equality issues around Yes age, disability, gender, race, religion or belief?
Are you applying for other funding, if so, please detail Approved Anticipated
2. Project details
Council Ward Fauldhouse and the Breich Valley
Project location Addiewell,
Project start date March 2018
Project finish date March 2019
Estimated Outcome Environmental Improvements
Project description Describe fully the project for which grant is being sought (background and context of the project, description of works). The proposed project will upgrade a number of key areas of land within the village of Addiewell. This will include: Clear the ground and re-design the community garden area at the side of the Pit Stop. Work required: Hire of small digger and driver to remove the existing old plants and earth – levelling and lowering the base level of the area, the existing tree and any plants in good condition will be saved, together with the fence posts. Removal and safe disposal of the waste material. Re – design of the garden area – including laying base membrane, new compost, bark and full planting. A small fence will be located at the edge of the garden closer to the road and sturdy edging laid at the pathway at the Pitstop side. The design and plants selected will be selected following consultation with the users of the Pit Stop/ Committee etc. The work will be undertaken by staff and volunteers from the Action Project together with young people involved in our Tooled Up programme and local young people. The garden area will also be monitored and maintained at least once per week throughout 2018-19. Work within the grounds and locality of Addiewell Primary school 6
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In consultation with teaching staff and primary pupils the Youth Action Project will produce an appropriate sign or slogan to warn of dangerous parking/ driving during school hours – this will be produced on sturdy/ weatherproof banners which can be located on the barriers in front of the school. Paint/ varnish the planters in the playground, jet wash the area and plant new shrubbery and bedding. The area will also be maintained throughout the year. Work in the general village area Painting/ varnishing of the planters by the memorial area, location of a new bench and planting. This area will also be maintained throughout the year. Other small areas identified by Addiewell residents that would benefit from some general landscaping or gardening work will be included into this proposal with negotiation between Council Officers, local residents and the Youth Action Project. One of the key aims of this work is to include young people and volunteers in the whole process. This encouragement of local involvement will reduce the risk of future damage and vandalism as they will have ownership of the work and will also encourage the longevity of the work carried out through local people taking an interest in the look of the village.
Partners involved The Pitstop (other local Addiewell PS organisations you St Thomas’ PS are working with) Addiewell Regeneration Group
Evidence of need What evidence is there that your project is needed? It is vital that you show that you have identified the need for your project, eg letters of support, or local survey. Community consultation has taken place in respect of what the remaining Village Improvement Fund balance should be spent on. The local community were supportive of funding the projects detailed above.
Outcomes Describe what your project will deliver.
Village Improvements; e.g Number of sites improved Area of landscaping
The project will improve the appearance of a number of areas throughout the village. It will build on the other works carried out with VIF funding (school signage and Pitstop exterior improvements).
Community Facilities: e.g number of facilities improved 7
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-Projected usage
3.Project Costs
Amount of funding requested £19150
Item of expenditure Cost
Hire of digger + labour/ removal of waste for £1500 Pitstop area Compost/ membrane/ bark/ plants/ fencing/ £5950 edging for Pitstop area Paint/ Wood/ Plants/ Banners/ pressure washer £4000 for school works Wheelbarrows/ rakes/ spades/ forks/ Overalls/ £1200 safety boots etc Benches, plants for memorial area £2500 Training and support costs for young people £2500 Marketing and publicity costs £1500
Project management Describe how your project will be managed and administered including details of any: - Design / plans - Implementation arrangements e.g contract tenders - Planning Approval The project will be fully managed and administered by the Youth Action Project.
The Youth Action Project has all appropriate insurance cover to carry out this work and no additional permissions are needed.
4. Declaration
We wish to apply for a Village Improvement Capital Grant (Shop Front). The above is an accurate outline of the proposed project. We have read and understood the guidance notes for applicants and agree to the conditions therein. We understand that the grant may be modified or withdrawn, if all the conditions are not adhered to. We are willing to co- operate in the monitoring of the grant scheme and to meet with their representatives if required to do so. We will acknowledge the support of the Fund in any related PR activities.
Name Helen Davis
Position Manager 8
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Organisation WLYAP
Date 05/02/2018
Please send your completed forms to:
Community Regeneration Officer for your area in the first instance (see guidance notes for contact details)
Attachment checklist - as applicable Please Indicate (x) Constitution or Articles and Memorandum Committee Members or Directors List
Bank Statements - three statements
Annual accounts
Appendix 2 West Lothian Villages Improvement Fund
Application form
Please refer to the guidance notes when completing this form Please complete in BLOCK CAPITAL LETTERS and use black ink No project should start or commit expenditure before receiving the approval of grant
3. Applicant Organisation Details
Organisation Name Loganlea Miner’s Welfare Charitable Society
Project title Access Path
Contact person Ben Nicaudie
Position Treasurer
Address The Pitstop Main Street Addiewell Telephone number 01501763354
Email Address [email protected]
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Type of organisation Charity
What date was your 1973 organisation formed? Are you a charity, SCO 013063 please quote your number What are the main The Pitstop, built in 2005, offers a gym, sauna, activities of your soft play facility, children’s parties, Christmas organisation? parties, internet access and public PCs, parent and toddler group, young group, a ladies group, (please answer in no meeting facilities, a free ATM, support for more than 100 WLYAP, Access2employment, West Lothian words) Financial Inclusion Network, weekly work club, facilities for counselling, volunteering opportunities, and a weekly Credit Union drop in service.
All profits from the Miners Welfare Social Club are covenanted to the Charitable Society to support its charitable activities.
Do you have an equal opportunities policy or statement? Yes If yes please provide a copy
Does your organisation take account of equality issues around Yes age, disability, gender, race, religion or belief?
Are you applying for other funding, if so, please detail Approved Anticipated
4. Project details
Council Ward Fauldhouse and the Breich Valley
Project location Addiewell
Project start date Summer 2018
Project finish date Summer 2018
Estimated Outcome New path created providing access to the football field and play areas.
Project description Describe fully the project for which grant is being sought (background and 10
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context of the project, description of works). There is a short muddy path which links the road at the top of the Pitstop to the hard core path that runs along the back of Moorelands and past the football field and play areas. This path is difficult to cross in wet weather but is necessary for access.
It is proposed to formalise this path and make it accessible all year round. The work will be carried out by WC Roads department.
Partners involved WLC Roads (other local organisations you are working with)
Evidence of need What evidence is there that your project is needed? It is vital that you show that you have identified the need for your project, eg letters of support, or local survey. The path is a key access route to the football field. It is used on a daily basis by local children to get to the park and play areas, by the football team to get to the pitch, and as part of the annual fun run route.
Outcomes Describe what your project will deliver.
Village Improvements; e.g Number of sites improved Area of landscaping
New path created.
Community Facilities: e.g number of facilities improved -Projected usage
3.Project Costs
Amount of funding requested £ 15000
Item of expenditure Cost
Creation of a formal path linking to the £15000 football field and recreation area Project management
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Describe how your project will be managed and administered including details of any: - Design / plans - Implementation arrangements e.g contract tenders - Planning Approval
WLC Roads department will be responsible for all aspects of this project.
5. Declaration
We wish to apply for a Village Improvement Capital Grant (Shop Front). The above is an accurate outline of the proposed project. We have read and understood the guidance notes for applicants and agree to the conditions therein. We understand that the grant may be modified or withdrawn, if all the conditions are not adhered to. We are willing to co- operate in the monitoring of the grant scheme and to meet with their representatives if required to do so. We will acknowledge the support of the Fund in any related PR activities.
Name Ben Nicaudie
Position Treasurer
Organisation The Pitstop
Date 14 02 2018
Please send your completed forms to:
Community Regeneration Officer for your area in the first instance (see guidance notes for contact details)
Attachment checklist - as applicable Please Indicate (x) Constitution or Articles and Memorandum Committee Members or Directors List
Bank Statements - three statements
Annual accounts
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Appendix 3 West Lothian Villages Improvement Fund Application form
Please refer to the guidance notes when completing this form Please complete in the form in black ink No project should start or commit expenditure before receiving the approval of grant
5. Applicant Organisation Details
Organisation Name Fauldhouse Community Development Trust Project title Eastfield Trishaw and Cycle Project
Contact person Julie Smith
Position Project Manager
Address 10 Main Street. Fauldhouse. EH47 9HX
Telephone number 01501 773 699
Email Address [email protected]
Type of organisation Development Trust: Registered Charity What date was your 2006 organisation formed? What is your charity number? (if applicable) What are the main activities of your FCDT Aims & Objectives: Extract from Articles of organisation? Association To advance education and in particular to (please answer in no promote opportunities for learning and skills more than 100 development within Fauldhouse & the wider words) Breich Valley Villages. To promote and facilitate access to education and training particularly among the communities of Fauldhouse and its environs and with particular reference to skills which will assist the participants in obtaining paid employment To promote and protect the mental and physical health and well-being of the community of Fauldhouse and its environs and to assist in the relief of ill health & poverty. To provide services and resources within the community to address a range of social, economic and environmental issues and 13
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concerns. To make improvements, encourage and facilitate these improvements To provide health education and alternative health services and resources within the communities To promote, establish, operate and support other schemes and projects of a charitable nature for the benefit of the community
Do you have an equal opportunities policy or statement? Yes If yes please provide a copy
Does your organisation take account of equality issues around Yes age, disability, gender, race, religion or belief?
Are you applying for other funding? Approved Anticipated If so, please detail:
6. Project details
Council ward West Lothian
Project location Fauldhouse
Project start date March 2018
Project finish date March 2019
Estimated Outcome Research project completed and partner working group established: Purpose to explore current cycle tracks, to identify new opportunities for cycle paths throughout Breich Valley & Wider West Lothian which link the villages and encourage visitors and income generation within these communities. Identify additional funding for cycle path maintenance and development. Identify range opportunities for local/partner involvement and project development. Identify opportunities for sustainability to provide on-going funds for maintenance, insurances and health and safety requirements, and any additional costs associated with the project. (The research/feasibility study: outlined above: will also identify on-going costs and required commitment etc). A Trishaw and Cycle equipment will be purchased. A storage container will be purchased to house cycles and equipment and to set up a cycle workshop. A management programme, administration and
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finance support will be in place for the research and project development stages.
Project description Describe fully the project for which grant is being sought (background and context of the project, description of works).
FCDTs Eastfield Development Centre and the FCDT Time Bank Project would like to research the current availability of cycle paths and cycling groups and projects across the Breich Valley and Wider West Lothian. The current condition of these paths and the opportunity for improvements and further development to link up the Breich Valley villages and wider West Lothian. FCDT would also like to investigate the feasibility of opening new paths and creating a range of cycling initiatives and projects for all ages and abilities. We would also like to find out how much it would cost to improve/maintain/develop etc cycle paths within the Breich Valley and wider West Lothian. We would like to identify and bring together relevant partners/partner organisations to establish a working group/forum. FCDT would also like to develop a business plan which outlines future development, potential funding, income generation and sustainability for the project. The funds would also be used to purchase a Trishaw and cycle equipment to set up the cycle without age project as a precursor to the wider development of cycling projects linked to Health Improvement, to encourage and facilitate Participation, Community Capacity Building, Social, Economic and Environmental Improvements and the associated benefits. A management programme, business plan, administration and finance support package will be put in place to support all stages of this project, from the research/feasibility stages, to the trishaw & cycling initiatives and the identification of further potential funding and sustainability. The projects aims will be based on the principles of Cycling without Age and will link into a wide range of Local and National Initiatives. This includes, West Lothian Single Outcome Agreement Objectives, Sense of Belonging (SOB) The project will also (if funding applications are successful) contribute to other policy initiatives, including; • National: Programme for Government, Community Empowerment Action Plan, the Rural Strategy, Community learning and development, Equally Well Review 2010, Enterprising Third Sector, Good Places, Better Health • Local: West Lothian Single Outcome Agreement & Community Plan, West Lothian Economic Strategy 2010-2020, West Lothian Open Space Strategy, West Lothian Local Plan 2009 and West Lothians Enterprising Third Sector Strategy.
FOR EXAMPLE: To address health inequalities, isolation, mental health and well-being, equality and diversity (among other identified needs) FCDT will target the project towards those who are in greatest need such as those who are unemployed, older people who are isolated, carers, BME groups, those with a disability and those who are on a low income / live in low
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SIMD areas. Fauldhouse, the Breich Valley and wider West Lothian have a particularly high number of people claiming disability allowance. There will be dedicated engagement with these key groups to ensure we fully understand their needs and any potential barriers to accessing the project.
FCDT must also stress that the project aim is also to develop and establish a cycle project which includes everyone, regardless of age, ability. A successful project must also attract visitors to the areas and encourage and facilitate the on-going development of cycling programmes and projects across West Lothian.
Partners involved Currently FCDT, The Eastfield Development Centre and the Time Bank project work with (other local a wide range of partner organisations and organisations you are groups. WLSEN, MOOD, WLVN, wide range of working with) Health and Well-Being projects, CAB, Homestart, Sport Scotland, Bridge project, WLC, Forestry Commission, and many others. FCDT will also identify new partners with a remit relevant to the cycle projects, paths, maintenance and more.
Evidence of need What evidence is there that your project is needed? It is vital that you show that you have identified the need for your project, eg letters of support, or local survey.
Fauldhouse Community Development Trust commissioned three feasibility studies, held stakeholder meetings as well as extensive community consultation events, surveys and meetings. FCDT also participated in WLC Fauldhouse Charrette, the findings from the Charrette highlighted the community’s desire to see cycle paths opened, maintained and improved. Cycle projects have also been shown to address a wide range of health, environmental and social issues and concerns. These types of projects have also been shown to bring visitors to local communities, local woodlands and open spaces for a range of leisure and tourist based activities. All of the above evidence has helped us to identify issues/needs within the communities of Fauldhouse and the Breich Valley villages (FBV) and the benefits of a Trishaw & Cycling Project.
Community Profile: • Fauldhouse has a population of 4,850 people and around 2,000 households. FBV has a population of 16.716. • Despite its central location, FBV is particularly remote with poor access to services and opportunities to work, learn, train and socialise. • Some areas of FBV are amongst the most deprived in Scotland. Health, income and employment indicators are worse than the West Lothian average. According to the Scottish Public Health Observatory, FBV is "significantly worse" for a range of indicators, including; life expectancy, mental health, adults claiming incapacity benefit, people living alone, income and 16
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employment deprivation. Young people are of particular concern with poorer school leaver destinations, few jobs available locally and issues of antisocial behaviour and low-level crime, this project will address these issues and create opportunities locally. Figures show: • 3 of the 6 data zones in FBV are in the overall worst 20% in Scotland • 5 out of the 6 are below the Scottish median in their overall ranking • All 6 data zones score significantly below the average for ‘Access to Services’ indicator • 3 of the data zones are in the worst 15% for Employment • 2 of the data zones are in the worst 15% for Health The project will target/benefit all groups listed above, among others. The project will create a wide range of opportunities for health improvement, community learning, volunteering and attract people to the local area: enabling the social, economic and environmental development of our local communities. There will be a wide range of volunteering opportunities created within the community, from management committee to cycle maintenance and rural access, and muich more. There will be a range of sub groups, with local representation/local volunteer coordinators, and wide range health, leisure, social, environmental initiatives to encourage involvement and participation. Policy and Strategic Context:
Outcomes Describe what your project will deliver.
Village Improvements; e.g Number of sites improved Area of landscaping
Outcome 1: Research project & feasibility study will be completed and a working document with action points will be developed and in place
Outcome 2: Partners will be identified and a partner working group established: Purpose to explore current cycle tracks, to identify new opportunities for cycle paths throughout Breich Valley & Wider West Lothian which link the villages and encourage visitors and income generation within these communities.
Outcome 3: Identify additional funding for cycle path maintenance and development. Identify range opportunities for local involvement and project development.
Outcome 4: Identify opportunities for sustainability to provide on-going funds for maintenance, insurances and health and safety requirements, and any additional costs associated with the project. (The research/feasibility study: outlined above will also identify on-going costs and required commitment etc).
Outcome 5: A Trishaw and Cycle equipment will be purchased. A storage container will be purchased to house cycles and equipment and to set up a cycle workshop. A Management programme, administration and finance support will be in 17
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place for the research and project the various development stages.
Community Facilities: e.g number of facilities improved -Projected usage Trishaw and Cycle equipment purchased, Cycle Project initiated. Range of current cycle paths will be mapped and assessed. Volunteer Improvement/Maintenance plan (community/volunteer led) will be put in place. Range of new/potential cycle path routes will be identified within Fauldhouse, The Breich Valley and wider West Lothian.
Areas within the local forests, woodlands and local communities will be accessible and open to cyclists, walkers (local people and visitors) These areas will be identified at the research and feasibility stages of this project.
3.Project Costs
Amount of funding requested £40,000
Item of expenditure Cost Research & Feasibility £10,000 Trishaw, Cycle and Cycle Equipment £20,000 Storage Container & Security System £10,000
Project management Describe how your project will be managed and administered including details of any: - Design / plans - Implementation arrangements e.g contract tenders - Planning Approval
The project will be managed, administered and monitored by the FCDT Project Manager and the Board of Trustees. Daily operational management will be provided by FCDT Development Worker and Time Bank Project Coordinator. The Trishaw & Cycle Project will be based at The Eastfield Development Centre. Regular support and supervision, regular reports and updates, work plans and work plan reviews. Range tools will be used to monitor and record activities and to develop areas for work and personal and professional development.
Three stages to evaluation:
Process: Using feedback sessions, meetings and evaluation templates Impact: Feedback/evaluation at regular intervals throughout the award period to identify the changes/outcomes being achieved Outcome: Trishaw and Cycle Project Operational. Current and New Cycle Paths maintained, improved and open to local people and visitors to Fauldhouse, The Breich Valley and Wider West Lothian. 18
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6. Declaration
We wish to apply for a Village Improvement Fund Capital Grant. The above is an accurate outline of the proposed project. We have read and understood the guidance notes for applicants and agree to the conditions therein. We understand that the grant may be modified or withdrawn if all the conditions are not adhered to. We are willing to co-operate in the monitoring of the grant scheme and to meet with their representatives if required to do so. We will acknowledge the support of the Fund in any related PR activities.
Name Julie Smith
Position Project Manager
Organisation Fauldhouse Community Development Trust
Date 21st December 2017
Please email your completed application form to the Community Regeneration Officer for your ward:
For postal applications, please send to:
Community Regeneration 2nd Floor St David House Bathgate EH48 1TT
Attachment checklist - as applicable Please Indicate (x) Constitution or Articles and Memorandum X
Committee Members or Directors List X
Bank Statements - three statements X
Annual accounts x
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Appendix 4 West Lothian Villages Improvement Fund
Application form
Please refer to the guidance notes when completing this form Please complete in BLOCK CAPITAL LETTERS and use black ink No project should start or commit expenditure before receiving the approval of grant
7. Applicant Organisation Details
Organisation Name Fauldhouse Community Development Trust
Project title Fauldhouse Forest and Ponds
Contact person Paul Renwick
Position Development Worker
Address Fauldhouse Community Development Trust The Hub 10 Main Street Fauldhouse EH47 9HX Telephone number 01501 773 699
Email Address [email protected]
Type of organisation Charity and Company Limited by Guarantee
What date was your 21st December 2006 organisation formed? Are you a charity, SCO38616 please quote your number What are the main Fauldhouse Community Development Trust activities of your (FCDT) is a community based organisation, organisation? which aims to address the social, economic, environmental and health issues affecting the village of Fauldhouse. FCDT delivers a wide range of projects based out of The Hub at 10 Main Street, which it purchased and refurbished back in 2011. Some of the projects delivered includes managing a Time Bank initiative, organising 6 community events per year and producing a quarterly newsletter. FCDT has also recently taken over the management of the Eastfield Development Centre, which it aims to develop as a centre of health and well-being in the village.
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Do you have an equal opportunities policy or statement? Yes If yes please provide a copy
Does your organisation take account of equality issues around Yes age, disability, gender, race, religion or belief?
Are you applying for other funding, if so, please detail N/A
8. Project details
Council Ward Fauldhouse and the Breich Valley
Project location Woodland and Ponds at the East side of Benhar Road. Project start date May 2018
Project finish date December 2018 Estimated Outcome Improvement in accessibility to areas of green space for local people. Improved understanding of ecological value of the site by local people and participation in its protection. Improvement in long-term habitat quality for wildlife on site.
Project description Describe fully the project for which grant is being sought (background and context of the project, description of works).
Fauldhouse Community Development Trust (FCDT) was approached by local residents about exploring the possibility of upgrading the woodland and ponds located on the east side of Benhar Road.
This area is well known by local residents and in the past was a popular site for fishing and recreation. Over time the pond has become degraded and accessibility is limited due to a lack of adequate pathways.
FCDT circulated a petition in the local community asking local residents to support plans to upgrade the pond and surrounding woodland, which received widespread support.
Positive initial discussions have been had with Forestry Enterprise Scotland, who owns the land, about potentially developing the site. FCDT have also sought advice from the Central Scotland Green Network and initial ideas have been proposed to improve the site.
The next stage in the process is that funding is required to commission 21
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Community Enterprise to undertake a detailed feasibility study for the project. The feasibility study will aim to do the following:
Examine how upgrading this site can best meet the needs of the local community as a recreation resource. Provide an outline of the responsibilities that FCDT would have to undertake to adequately manage a site of this scale. Determine the budget for the ongoing maintenance of the site.
This feasibility study will be accompanied by an ecological survey of the ponds. This is to determine whether there are any protected species in the area and if any mitigation strategies are needed.
Funding for this feasibility study and ecological study is crucial to determine the best method to try and bring this community woodland and pond back into use.
Partners involved (other local Forestry Enterprise Scotland (owners of the organisations you woodland and pond) are working with) Central Scotland Green Network Trust
Evidence of need What evidence is there that your project is needed? It is vital that you show that you have identified the need for your project, eg letters of support, or local survey.
Fauldhouse Community Development Trust circulated a petition in late Autumn 2017 asking the community to support the re-development of the ponds and the woodland surrounding it. There was an extremely positive response with over 100 people expressing their support for the project. The project also ‘encourages greater use of the green space around Fauldhouse,’ which is one of the key priorities highlighted as part of the Fauldhouse Charrette consultation process.
Outcomes Describe what your project will deliver.
Village Improvements; e.g Number of sites improved Area of landscaping
The project aims to upgrade and improve the woodland and ponds on the east side of Benhar Road. Discussions have taken place with Forestry Enterprise Scotland, the Central Scotland Green Network and West Lothian Council Construction Services and the following improvements have been identified:
Approximately 200m of path and access improvements. Installation of three strategically sited benches (vandalism proof)
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Interpretation panels at two locations. North Pond 8 cleared with JCB and suitable pond planting added.
Community Facilities: e.g number of facilities improved -Projected usage
The project seeks to determine the best method to significantly upgrade and improve an area of woodland and ponds to the east of Benhar Road. At the heart of these improvements is the aim to provide new pathways and access to this woodland. Increased access will lead to increased usage by local residents as the woodland and pond was previously well used until it became increasingly inaccessible.
3.Project Costs
Amount of funding requested £14,000
Item of expenditure Cost
Commission of Feasibility Study conducted by £11,000 Community Enterprise Ecological Study conducted on ponds £3,000 surrounding the woodland
Total £14,000
Project management Describe how your project will be managed and administered including details of any: - Design / plans - Implementation arrangements e.g contract tenders - Planning Approval Fauldhouse Community Development Trust will be responsible for managing the process including commissioning the feasibility study. FCDT will prepare a detailed brief for the feasibility study and will work with Community Enterprise to ensure that the outcomes identified in the brief are met.
FCDT will also be working in close partnership with Forestry Enterprise Scotland to identify the appropriate consultants to conduct the ecological surveys and to monitor the work being done.
7. Declaration
We wish to apply for a Village Improvement Capital Grant. The above is an accurate outline of the proposed project. We have read and understood the guidance notes for applicants and agree to the conditions therein. We understand that the grant may be modified or withdrawn, if all the 23
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conditions are not adhered to. We are willing to co-operate in the monitoring of the grant scheme and to meet with their representatives if required to do so. We will acknowledge the support of the Fund in any related PR activities.
Name Paul Renwick
Position Development Worker
Organisation Fauldhouse Community Development Trust
Date 15 February 2018
Please send your completed forms to:
Community Regeneration Officer for your area in the first instance (see guidance notes for contact details)
Attachment checklist - as applicable Please Indicate (x) Constitution or Articles and Memorandum x Committee Members or Directors List x
Bank Statements - three statements x
Annual accounts x
Appendix 5 West Lothian Villages Improvement Fund Application form
Please refer to the guidance notes when completing this form Please complete in the form in black ink No project should start or commit expenditure before receiving the approval of grant
9. Applicant Organisation Details
Organisation Name Breich Community Association
Project title Woodmuir Play Park Path
Contact person Angela Cumming
Position Secretary
Address 24
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Telephone number
Email Address [email protected]
Type of organisation Unincorporated association What date was your September 2015 organisation formed? What is your charity n/a number? (if applicable) What are the main To manage Woodmuir community wing, activities of your providing social, community and organisation? educational provision to all residents of Breich. (please answer in no more than 100 words) Do you have an equal opportunities policy or statement? No If yes please provide a copy
Does your organisation take account of equality issues around Yes age, disability, gender, race, religion or belief?
Are you applying for other funding? Approved Anticipated If so, please detail:
10. Project details
Council ward Fauldhouse and the Breich Valley
Project location Woodmuir Play Park, Breich
Project start date May 2018
Project finish date July 2018
Estimated Outcome New path in the play park
Project description Describe fully the project for which grant is being sought (background and context of the project, description of works).
Woodmuir play park was recently been upgraded after the community association applied to the Village Improvement Fund for funding to add new equipment to the existing park.
The park is a central play area for the village and the recent 25
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improvements have been well received. The community association would now like to install a new gate at the park entrance and improve the path leading from the gate of the park to the equipment. This is currently muddy and distracts from the enjoyment of users.
The specific works will include:
Fabricate and install galvanised and black powder coated double lockable gates (bow top) to match existing metal railings. Gates will have 2.4m opening for maintenance purpose, supplied with A113 padlock. Path Works – Scrape out 2m wide x 150mm deep path x 25m long and dispose all surplus into 8 yard skip to be disposed of off-site. Infill with 100mm hardcore Type 1 and compact with hydraulic roller. Lay 50mm of Ultra Trec and compact with hydraulic roller. HI-AB, Mini-Digger and 1T Dumper required for these works. Partners involved West Lothian Council (Regeneration, NETs) (other local Woodmuir Primary School organisations you are working with)
Evidence of need What evidence is there that your project is needed? It is vital that you show that you have identified the need for your project, eg letters of support, or local survey.
The access from the park entrance to the equipment is poor and muddy. This final piece of work will provide a new gate and formal path and enhance the park for users.
Outcomes Describe what your project will deliver.
Village Improvements; e.g Number of sites improved Area of landscaping
The current park will be improved with the addition of a new path and park gate.
Community Facilities: e.g number of facilities improved -Projected usage
3.Project Costs
Amount of funding requested £2957.71
Item of expenditure Cost
The works detailed above will create a path £2957.71
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and install new gates
Project management Describe how your project will be managed and administered including details of any: - Design / plans - Implementation arrangements e.g contract tenders - Planning Approval
Planning approval is not required.
The project will be delivered in partnership with WLC. This will ensure that best value is received (no VAT etc) and that we have access to the best prices for equipment.
The committee of Breich Community Association will be responsible for the administration of the project and reporting against to the funding providers.
8. Declaration
We wish to apply for a Village Improvement Fund Capital Grant. The above is an accurate outline of the proposed project. We have read and understood the guidance notes for applicants and agree to the conditions therein. We understand that the grant may be modified or withdrawn if all the conditions are not adhered to. We are willing to co-operate in the monitoring of the grant scheme and to meet with their representatives if required to do so. We will acknowledge the support of the Fund in any related PR activities.
Name Angela Cumming Position Secretary Organisation Breich Community Association Date 15 February 2018
Please email your completed application form to the Community Regeneration Officer for your ward:
Attachment checklist - as applicable Please Indicate (x) Constitution or Articles and Memorandum
Committee Members or Directors List
Bank Statements - three statements
Annual accounts
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Appendix 6
West Lothian Villages Improvement Fund
Application form
Please refer to the guidance notes when completing this form Please complete in BLOCK CAPITAL LETTERS and use black ink No project should start or commit expenditure before receiving the approval of grant
11. Applicant Organisation Details
Organisation Name Fauldhouse United Football Club
Project title Playing Surface Upgrade at Park View
Contact person Colin Cunningham
Position Club Fundraiser
Address 7 Earls Place, Fauldhouse EH47 9EB
Telephone number 07887 902667
Email Address [email protected]
Type of Junior Football Club organisation
What date was your 1919. organisation formed? Are you a charity, No please quote your number What are the main As a Junior Football Club we want to provide not only a team to play at the top level but also to activities of your promote a community feel where kids of all ages will organisation? be able to play football under the name of Fauldhouse United with the hope that in the future some may be good enough to play for the team. We (please answer in also want to provide facilities that will encourage no more than 100 people of all ages in the village to come and watch words) the team play and be comfortable, whatever the weather.
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Do you have an equal opportunities policy or Yes statement? (Club Constitution) If yes please provide a copy
Does your organisation take account of equality Yes issues around age, disability, gender, race, religion or belief?
Are you applying for other funding, if so, please detail Approved Anticipated
No other funding being applied for, for this project.
12. Project details
Council Ward Fauldhouse & Breich Valley
Project location Park View Fauldhouse Project start date June, 2018
Project finish date End of August, 2018.
Estimated Outcome New playing surface to be laid as current pitch has been severely affected by ‘Thatching’, a condition that causes the retention of water on the surface thus not allowing water to drain naturally, resulting in constant flooding and pitch being unplayable and games being postponed.
Project description Describe fully the project for which grant is being sought (background and context of the project, description of works). The grant is being applied for, to allow the Club to do essential upgrading of our playing surface. As stated earlier, the club has had a sudden severe problem with the playing surface this season and has lost lots of games through the pitch being constantly flooded. Having sought professional advice on the matter, the conclusion was that the pitch has been severely affected by Thatching. This is where the grass and roots bind together to basically form an impenetrable barrier that does not allow any surface water to naturally drain away, leaving the pitch constantly flooded and surface water becoming stagnant. The short term solution on this has been to vertidrain the park regularly. This has been done by our friends at Greenburn Golf Club using their equipment to use large spikes on their tractor to form holes and let water drain. This though has been deemed a temporary 29
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measure. So we have brought in a company called Greentech Sportsturf from Stirling which has advised us that the full pitch needs ripped up and re-laid, so that we can eliminate the Thatching problem. This work is vital to the Club’s future, so that the pitch can continue to be played on and also for other events like the Galaday Sports Day and other representative games that we have been awarded, as the Fauldhouse pitch at Park View has always been seen as one of the best playing surfaces in Junior football and it would be a disaster if we were to lose that reputation because of a substandard surface. It is also essential from a Health & Safety perspective that we can take care of this issue as we cannot have people playing on a surface or attending the Fauldhouse Children’s Galaday Sports event with the potential of stagnant water still being present.
Greentech have given us an estimate of the costs involved in ripping up the old surface, disposing of materials and the subsequent relaying of a new surface. The costs quoted are only estimates because as everybody knows Fauldhouse has been badly affected by the severe winter and the constant heavy snowfalls that we have had, which has meant every time we have arranged for Greentech to do a full on site survey, we have had to cancel because the pitch has been covered in snow.
Partners involved We have spoken to the Fauldhouse (other local Community Development Trust and they organisations you agree that our proposals are of benefit to are working the village and have said they will fully with) support our application.
Evidence of need What evidence is there that your project is needed? It is vital that you show that you have identified the need for your project, eg letters of support, or local survey.
As detailed in the Project Description, the improvements are of the utmost importance to allow the playing surface to continue in use. As stated above we have the support of the Development Trust in trying to achieve this project for the village.
Outcomes Describe what your project will deliver.
Village Improvements; e.g Number of sites improved Area of landscaping
The project will deliver a playing surface that everyone in 30
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the village could be proud of, and once completed would return our reputation in wider circles such as the Scottish Schoolboys Association, who use our park for neutral cup semi-finals,for many years to come. But also as stated previously, a facility that the Childrens Gala and both Primary Schools could be able to use for years to come. Plus the many visitors from other towns will be impressed by the quality of the playing surface on offer, to go along with the customary Fauldhouse welcome they will receive.
Community Facilities: e.g number of facilities improved -Projected usage The new playing surface would also allow the Club to continue to apply to stage Finals and other Representative football matches which again could attract visitors from other towns and villages in Scotland to Fauldhouse.
3.Project Costs
Amount of funding requested £10,000
Item of expenditure Cost
Dig up existing playing surface, dispose of all £10,000 approx. material and relay new playing surface to previous high class standard
Project management Describe how your project will be managed and administered including details of any: - Design / plans - Implementation arrangements e.g contract tenders - Planning Approval Copies of all estimates for the proposed work will be forwarded once full site investigations have been carried out. This delay having been caused by the continual heavy snow lying on the pitch resulting in site visits being cancelled. No Planning approval is required for the proposed works.
9. Declaration
We wish to apply for a Village Improvement Capital Grant. The above is an accurate outline of the proposed project. We have read and 31
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understood the guidance notes for applicants and agree to the conditions therein. We understand that the grant may be modified or withdrawn, if all the conditions are not adhered to. We are willing to co-operate in the monitoring of the grant scheme and to meet with their representatives if required to do so. We will acknowledge the support of the Fund in any related PR activities.
Name Colin Cunningham
Position Club Fundraiser
Organisation Fauldhouse United Football Club
Date 08/02/2018.
Please send your completed forms to:
Laura Wilson West Lothian Council West Lothian Civic Centre Howden South Road Livingston EH54 6FF
Tel: 01506 281085 E-mail: [email protected]
Attachment checklist - as applicable Please Indicate (x) Constitution or Articles and Memorandum X Committee Members or Directors List X
Bank Statements - three statements X
Annual accounts X
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FAULDHOUSE AND THE BREICH VALLEY LOCAL AREA COMMITTEE – MAY 2018 WORKPLAN 2018-2019
Issue Purpose Lead Officer Date
Housing report Quarterly update on housing issues Kate Ward All meetings
Police/NRT report Quarterly update on police/NRT activity Insp. Gregor Forbes All meetings
LBFR report Quarterly report on activity Desmond Donnelly All meetings
NETs Report Update report on NETs activity Tony Fleming All meetings
Regeneration Plans To provide an update on the implementation of Laura Wilson All meetings regeneration plans
Polbeth & West Calder Market To provide an annual update on activity Lisa Drennan May 2018 Garden
New West Calder High School To provide an update on the new build project Paul Kettrick May 2018
Schools Update – West Calder To provide an annual report on activity and Julie Fisher September 2018 High School attainment at the school
Pensioners Christmas Fund To provide provisional allocation details Laura Wilson September 2018
West Calder & Harburn CDT To provide an annual update on activity Matt Pearce November 2018
Pensioners Christmas Fund To provide final allocation details Laura Wilson November 2018
School Update – Whitburn To provide an annual report on activity and Tracey Loudon November 2018 Academy attainment at the school
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Advice Shop Update To update on Advice Shop activity in the ward Elaine Nisbet November 2018
Schools Update – St Kentigern’s To provide an annual report on activity and Andrew Sharkey February 2019 attainment at the school
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FAULDHOUSE & THE BREICH VALLEY LOCAL AREA COMMITTEE
TIMETABLE OF MEETINGS 2018-2019
Agenda Meeting Date Room Issue
Wednesday 12 September 2018 Tuesday 18 September 2018 Council Chambers
Thursday 3 January 2019 Wednesday 9 January 2019 Council Chambers
Wednesday 6 March 2019 Tuesday 12 March 2019 Council Chambers
Wednesday 22 May 2019 Tuesday 28 May 2019 Council Chambers
All meetings will be held at 09.30 am in Council Chambers unless otherwise advised
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