Technical Officials Guide Athletics Nanjing Youth Olympic Games Organising Committee We have made every effort to ensure that the information contained in this guide is accurate and up-to-date at the time of publication. Noting that this guide involves so many aspects and changes may occur as YOG is drawing near, technical officials are advised to refer to Nanjing 2014 official website, and check with Event Information Center located at YOV and sport information desks located at venues for updates and detailed information not included in this guide. About the Technical Officials Guides The Technical Officials Guide you are reading offer an introduction to each sport at the 2nd Summer Youth Olympic Games, Nanjing 2014, as well as providing information on technical officials service. Each Guide is divided into several topics: Nanjing 2014 Requirements Information on subjects such as arrivals and departures, accommodating, food and beverage, transport, per diems and ticketing, etc. Sport-specific information on subjects such as key contacts, name list of technical officials, competition format, competition rules and schedule, venue tour, etc. All information contained in this Guide was correct at the time of compilation. However, please note that certain details may change between our compilation and YOG. Technical Officials are advised to check the official website of the 2nd Summer Youth Olympic Games, Nanjing 2014 for updates. Wish you a pleasant stay in Nanjing! Contents Nanjing 2014 Requirements Information ……………………………… 1 Key Dates …………………………………………………………………………… 1 Arrivals and Departures …………………………………………………………… 1 Accreditation ………………………………………………………………………… 5 Security …………………………………………………………………………………16 Accommodation ………………………………………………………………………17 Food and Beverage …………………………………………………………………18 Per diems ………………………………………………………………………………19 Uniform …………………………………………………………………………………20 Transport ………………………………………………………………………………20 Medical Services ……………………………………………………………………22 Ticketing ………………………………………………………………………………23 Opening and Closing Ceremonies Tickets ……………………………………23 Participation Certificates ……………………………………………………………23 Sport-specific Information ……………………………………………………24 Key Contacts …………………………………………………………………………24 Name List of Key International Technical Officials ……………………………26 Name List of Key National Technical Officials …………………………………27 Events …………………………………………………………………………………31 Competition Format …………………………………………………………………31 Competition Procedures ……………………………………………………………33 Clothing and Equipment ……………………………………………………………34 Sport Information ……………………………………………………………………35 Competition Schedule by Event as of July 7 ……………………………………36 Technical Meeting ……………………………………………………………………42 Important Activities before the Competition ……………………………………42 Competition Venue Information ……………………………………………………43 Technical Officials' Arrival at the Venue …………………………………………43 Venue Check …………………………………………………………………………43 Nanjing 2014 Requirements Information 1.Key Dates YOV Pre-opening August 10, 2014 YOV Official Opening August 12, 2014 Opening Ceremony August 16, 2014 Technical Meeting August 18, 16:00-17:00 Start of Competition August 20, 2014 End of Competition August 26, 2014 Closing Ceremony August 28, 2014 YOV Closes August 30, 2014 2.Arrivals and Departures Carlson Wagonlit Travel is the Official Travel Agency (OTA) designated by IOC for the Nanjing 2014 Summer Youth Olympic Games. International Technical Officials (ITO) shall provide OTA accurate accreditation information as well as Arrivals and Departures information before 20th July 2014. National Technical Officials shall submit accurate Arrivals and Departures information to related contactor from NYOGOC Sports Department ahead of 20th July 2014. Carlson Wagonlit Travel Contact Information Tel: +41(0)58 322 1540 Email: [email protected] 2.1 Official Port of Entry and Exit Nanjing Lukou International Airport is the official port of entry and exit, and Nanjing Railway Station and Nanjing South Railway Station are the 1 official reception points for accredited Technical Officials. All Technical Officials should present their YOACs or accreditation confirmation letters to confirm their identities so that NYOGOC staff can assist Technical Officials upon arrival. We strongly recommend that all participating Technical Officials arrive at/depart from Nanjing Lukou International Airport. 2.2 Operation Dates NYOGOC will set up Arrivals & Departures Reception Desks at Nanjing Lukou International Airport, Nanjing Railway Station and Nanjing South Railway Station from 10 August to 30 August 2014. Arrivals and Departures help desks and transfer desks will be set at both Shanghai Pudong International Airport and Beijing Capital International Airport. 2.3 Inspection and Quarantine All persons arriving in Nanjing from regions infected with yellow fever must present a valid yellow fever vaccination certificate to the inspection and quarantine authorities. If no major infectious disease is occurring outside China, arriving passengers will not need to fill out the Health Declaration Card for Entry and Exit. Participants with symptoms such as fever, vomiting, coughing, dyspnoea and diarrhoea should make an oral declaration to the quarantine officers at the travellers' inspection and quarantine passage. If a major infectious disease is taking place inside or outside China, the China AQSIQ (Administration of Quality Supervision, Inspection and Quarantine) will issue announcements on mandatory measures of inspection and quarantine for persons entering and exiting China and all persons entering China must truthfully fill in the Health Declaration Card for Entry and Exit. Persons who suffer from severe mental illness, infectious tuberculosis or any other infectious diseases that could cause significant harm to public health are prohibited from entering China. 2 2.4 Border Inspection Technical Officials can enter or exit China (including Hong Kong and Macao Special Administrative Regions) with their YOACs and valid passports or international travel documents. All foreigners must fill in the Foreigners' Entry Card for inspection at the border. To facilitate the border inspection process, it is recommended that the Technical Officials fill in the entry/exit card before their arrival/ departure. The entry cards are available on the flights and at the entry ports. A dedicated passage for Nanjing 2014 will be set up at Nanjing Lukou International Airport to facilitate the entry process. Dedicated passages for the International Officials will also be opened at Beijing Capital International Airport and Shanghai Pudong International Airport when necessary. 2.5 Luggage Claim and Abnormalities The luggage claiming area is located in the airport arrival hall. Travelers will follow standard airport procedures to claim their luggage and sport equipment, including the collection of over-size luggage from the special luggage conveyor belt. It is the responsibility of the Technical Officials to collect their own luggage and check any possible damage before leaving the airport for their accommodation sites. Luggage carts are available at the airport. Airlines will handle luggage issues and arrange for the repair or delivery of luggage. In case of any loss, delay or damage to the luggage of Technical Officials, the owners are required to report to the luggage service counter (located in the arrival hall) of the relevant flight immediately after arrival. NYOGOC personnel will provide necessary assistance on site. 3 2.6 Customs Inspection In order to complete customs formalities smoothly when entering or exiting China, Technical Officials should take the red or green passage depending on what they carry. The red passage (i.e. the "declaration passage") indicates that the person has articles to declare to Customs. Such Technical Officials must fill in the Luggage and Articles Declaration Form for Entering Passengers at the Customs of the People's Republic of China (available on site), and submit the form to Customs. Technical Officials should write,“Nanjing 2014 Participant". The green passage (i.e., "passage without declaration") indicates that there is nothing to declare to the Customs, but all arriving participants must agree to accept customs inspection during the customs clearance process. 2.7 Transport for Arrivals & Departures (between the Official Ports of Entry/Exit and Accommodation Sites) During the YOG period, all accredited Technical Officials will be provided with transport services for their arrivals. Arrivals and Departures team will set up arrivals and departures desks in Nanjing Lukou International Airport, Nanjing Railway Station and Nanjing South Railway Station. Shuttle buses will be arranged for the accredited Technical Officials in accordance with the A&D information provided by the OTA and Sports Department; all Technical Officials' luggage shall be put within the luggage carrier of each bus, NYOGOC staff will provide instant assistances if problems occur. 2.7.1 Departure from Nanjing Nanjing Lukou International Airport, Nanjing Railway Station and Nanjing South Railway Station are the key exit ports for accredited Technical Officials. 4 In accordance with the departure information provided by Technical Officials, NYOGOC will arrange transport from hotels to the airport and railway stations. 2.7.2 Other Key Transit Ports Beijing Capital International Airport NYOGOC will set up an Arrivals & Departures Help Desk at Terminal 3 of Beijing Capital International Airport to help the Technical Officials complete the process