RSPO Principles & Criteria Annual Surveillance Assessment Report Report Number CU820625
RSPO PRINCIPLES & CRITERIA PUBLIC SUMMARY REPORT ANNUAL SURVEILLANCE ASSESSMENT 1
Malaysia KEMASUL PALM OIL MILL Felda 2013
Report prepared by: Rizal Kassim (Lead Assessor) Certification decision by: Hari Naveen Christopher (Certifier) Certifying Office Control Union (Malaysia) Sdn. Bhd. 150-A, 1st Floor, Persiaran Raja Muda Musa, Off Jalan Sg Bertih, Teluk Gadong, 41100 Klang, Selangor, Malaysia [email protected] Tel: +603-3377 1600 / 1700
Control Union Certifications Control Union Certifications is a member of the Control Union World Group - an international inspection and certification body. CUC performs assessments and certification in many agricultural based fields such as FSC, RSPO, and Organic production, Sustainable Textile Production, Organic Exchange, GLOBALGAP, HACCP, BRC, GMP and GTP.
CUC is accredited by the Dutch Council of Accreditation (RVA) on the European quality standard EN 45011 for the inspection and certification of CUC Organic program (according to the EU regulation 2092/91) and GLOBALGAP program. When requested a copy of the accreditation certificate can be obtained from CUC. RSPO Membership Number 8-0025-06-000-00 RSPO Approval Date 12/01/2006 Affiliate Membership http://www.rspo.org/en/member/339
RSPOPC-SUM-REPORT.F01 JAN2013 Page 1 of 41 Control Union (Malaysia) Sdn. Bhd. 150-A, 1st Floor, Persiaran Raja Muda Musa, Off Jalan Sg Bertih, Teluk Gadong, 41100, Klang, Selangor. Malaysia. Tel: +603-3377 1600 / 1700
RSPO Principles & Criteria Annual Surveillance Assessment Report Report Number CU820625
Table of Contents PART 1: SCOPE OF THE CERTIFICATION ASSESSMENT AUDIT ...... 4
1.1 COMPANY AND CONTACT DETAILS ...... 4 1.2 RSPO MEMBERSHIP & CERTIFICATION DETAILS ...... 4 1.3 ANNUAL SURVEILLANCE ASSESSMENT DETAILS ...... 4 1.4 ASSESSMENT TYPE ...... 4 1.5 LOCATION OF THE PALM OIL MILL ...... 4 1.6 PALM OIL MILL OUTPUT AND APPROXIMATE TONNAGES CERTIFIED ...... 4 1.7 GENERAL DESCRIPTION OF SUPPLY BASE ...... 5 1.7.1 Location of the Supply Base...... 5 1.7.2 Statistics of the Supply Base and Estimated Tonnes of FFB produced per year ...... 5 1.7.3 ...... 5 Percentage of Planted Oil Palm by different Age Ranges ...... 5 1.7.4 Calculation of the Number of Production Units (N) to Sample for the Mill ...... 5 1.8 PROGRESS OF ASSOCIATED SMALLHOLDERS OR OUT-GROWERS, IF APPLICABLE TO THIS ASSESSMENT ...... 5 1.9 LOCATION MAP FOR THIS CERTIFICATION UNIT (SEE APPENDIX 1) ...... 5 PART 2: PARTIAL CERTIFICATION ...... 6
2.1 MANAGEMENT STRUCTURE...... 6 2.2 NON-COMPLIANCE IDENTIFIED WITH 2.1 ABOVE ...... 6 2.3 SUMMARY OF THE TIME BOUND PLAN ...... 6 2.4 UN-CERTIFIED UNITS OR HOLDINGS...... 7 2.5 SUMMARY OF THE FINDINGS FOR PARTIAL CERTIFICATION ...... 16 2.6 PARTIAL CERTIFICATION AUDIT AGENDA...... 16 PART 3: AUDIT PROCESS...... 17
3.1 ABOUT THE CERTIFICATION BODY ...... 17 3.2 AUDIT TEAM ...... 17 3.2.1 Qualifications of the Lead Auditor ...... 17 3.2.2 Qualifications of the Assessment Team...... 17 3.3 AUDIT METHODOLOGY ...... 18 3.3.1 General Overview ...... 18 3.3.2 Assessment agenda for this Audit ...... 19 PART 4 ASSESSMENT FINDINGS ...... 21
4.1 LEAD ASSESSOR’S SUMMARY AND RECOMMENDATION FOR CERTIFICATION ...... 21 4.2 SUMMARY OF THE FINDINGS BY PRINCIPLES AND CRITERIA ...... 21 Principle 1: Commitment to Transparency ...... 21 Principle 2: Compliance with Applicable Laws and Regulations ...... 22 Principle 3: Commitment to Long-Term Economic and Financial Viability ...... 23 Principle 4: Use of Appropriate Best Practices by Growers and Millers ...... 23 Principle 5: Environmental Responsibility and Conservation of Natural Resources and Biodiversity ...... 25 Principle 6: Responsible Consideration of Employees and of Individuals and Communities by Growers and Millers ...... 27 Principle 7: Responsible Development of New Plantings ...... 29 Principle 8: Commitment to Continuous Improvement in Key Areas of Activity ...... 29 4.3 NON-CONFORMITY RAISED DURING THIS AUDIT AND ANY FROM THE PREVIOUS YEAR, IF APPLICABLE ...... 29 4.4.1 Non-Conformities Identified during this Audit ...... 29 4.4.2 Non-Conformity Identified during the last ASA, not applicable for MA ...... 29 THE FOLLOWING NC’S WERE RAISED DURING THE LAST AUDIT AND THE STATUS WAS REVIEWED AS INDICATED BELOW...... 29 4.4.3 Observations Raised During this Audit ...... 30 4.5 ISSUES THAT WERE RAISED DURING THE STAKEHOLDER CONSULTATION, IF ANY ...... 30 PART 5: RSPO SUPPLY CHAIN CERTIFICATION ...... 32
5.1 POM INCLUDED IN THE SCOPE OF THE AUDIT ...... 32 5.2 CONFIRMATION OF THE COMPANY’S SUMMARY OF ANNUAL CERTIFIED VOLUME OF RSPO CERTIFIED PALM OIL AND PALM KERNEL OVER A SPECIFIED PERIOD ...... 32 5.3 SUMMARY REPORT INCLUDING A BRIEF DESCRIPTION OF THE SCOPE OF CERTIFICATION ...... 32 5.4 MONTHLY RECORDS OF CERTIFIED FFB, CPO AND PK RECEIVED SINCE THE LAST AUDIT ...... 32 5.5 RECORDS OF CERTIFIED CPO & PK SOLD UNDER GREEN PALM TO BUYERS SINCE THE LAST AUDIT, IF ANY ...... 32 5.6 RECORDS OF CERTIFIED CPO & PK SOLD UNDER UTZ ETRACE TO BUYERS SINCE THE LAST AUDIT, IF ANY ...... 32 5.7 NON-CONFORMITIES IDENTIFIED DURING THIS AUDIT ...... 32 RSPOPC-SUM-REPORT.F01 JAN2013 Page 2 of 41 Control Union (Malaysia) Sdn. Bhd. 150-A, 1st Floor, Persiaran Raja Muda Musa, Off Jalan Sg Bertih, Teluk Gadong, 41100, Klang, Selangor. Malaysia. Tel: +603-3377 1600 / 1700
RSPO Principles & Criteria Annual Surveillance Assessment Report Report Number CU820625
5.8 DESCRIPTION OF THE ORGANIZATIONAL MANAGEMENT SYSTEMS...... 33 5.9 FINAL CERTIFICATION DECISION BY CONTROL UNION FOR THE RSPO SCCS AUDIT OF THE POM ...... 33 PART 6: CERTIFIED ORGANISATION’S ACKNOWLEDGEMENT OF INTERNAL RESPONSIBILITY ...... 34
6.1 DATE OF NEXT ASA ...... 34 6.2 DATE FOR CLOSURE OF NON-CONFORMITIES ...... 34 6.3 SIGNING BY THE CLIENT ...... 34 6.4 SIGNING BY THE LEAD AUDITOR ...... 34 6.5 SIGNING BY THE CERTIFIER ...... 34 PART 7: APPENDICIES ...... 35
APPENDIX 1: LOCATION MAP FOR THIS CERTIFICATION UNIT ...... 35
RSPOPC-SUM-REPORT.F01 JAN2013 Page 3 of 41 Control Union (Malaysia) Sdn. Bhd. 150-A, 1st Floor, Persiaran Raja Muda Musa, Off Jalan Sg Bertih, Teluk Gadong, 41100, Klang, Selangor. Malaysia. Tel: +603-3377 1600 / 1700
RSPO Principles & Criteria Annual Surveillance Assessment Report Report Number CU820625
PART 1: SCOPE OF THE CERTIFICATION ASSESSMENT AUDIT
1.1 Company and Contact Details Company Name: Felda Global Ventures Plantation(M) Sdn. Bhd. Business Address: PSQM Department FGVPM, Tingkat 7, Balai Felda, Jalan Gurney 1, 54000, Kuala Lumpur. Contact Person: Mr. Norazam Abdul Hameed Office Telephone: +603-2698 7772 E-Mail: [email protected] Web Site: www.feldaglobal.com Other Certifications Held: ISO, ISCC, etc
1.2 RSPO Membership & Certification Details RSPO Membership Number: 1-0013-04-000-00 Registered Client Name: Felda Global Venture Berhad Certificate Number: C813206CU-RSPO.01.2013 Start Date Of Certificate: 20 December 2012 End Date Of Certificate: 19 December 2017 Date Of Original Certification: 20 December 2012 Scope: Certification of the Palm Oil Mill and Supply Bases Type Of Certification: Single site Duration Of Certificate: 5 Years from date of certification
1.3 Annual Surveillance Assessment Details Dates Of This Audit: 30TH Sept – 04TH Oct 2013 Audit Number: ASA1
1.4 Assessment Type This is a RSPO Principles &Criteria Compliance assessment of the palm oil mill and its respective supply bases as listed in this report below.
1.5 Location of the Palm Oil Mill Name Mill Location GPS Reference Palm Oil Mill Capacity (POM) MT/Hour Address Longitude Latitude Kemasul Palm Oil KS Kemasul, 28300 Triang, Pahang. 40 3.179845N 102.349660E Mill Malaysia.
1.6 Palm Oil Mill Output and Approximate Tonnages Certified Figures below are from: Only from certified supply bases (Y/N). YES Combining certified with uncertified supply bases (Y/N). NO If the Mill is receiving FFB from uncertified supply bases outside the audit scope, such uncertified sources is highlighted under the following sections as seen applicable: a. PART 1, Section 1.7 – General Description of Supply Base, b. PART 2: Partial Certification, Section 2.4 – Uncertified Units or Holdings, c. PART 5: RSPO Supply Chain Certification of this report Projected Production from the Actual Production for this Audit Year Projected 12 Months (MT) last 12 Months (MT) YYYY/YYYY (MT) Forecast Certified in this Report FFB CPO PK FFB CPO PK FFB CPO PK 175,987 43,754 11,066 163,290.74 39,750.52 9,623.37 183,368 45,280 12,450
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RSPO Principles & Criteria Annual Surveillance Assessment Report Report Number CU820625
1.7 General Description of Supply Base All the supply bases are within the region of Triang, Pahang. This audit has carried out to ensure full compliance with RSPO requirement. Seen more awareness programs being tabulated for the supply bases in line with RSPO continual improvement.
1.7.1 Location of the Supply Base Oil Palm Location GPS reference Area Summary (Ha) OPP Plantation Name Address Longitude Latitude Total Mature Ladang Felda Mengkarak 02, Ladang Felda OPP 1 D/A Felda, Chemomoi, 28310 3.298545N 102.333550E 2,368.57 2,368.57 Mengkarak 2 Triang, Pahang Ladang Felda Mengkarak 01, Ladang Felda OPP 2 D/A Felda Chemomoi, 28310 3.287151N 102.298803E 2,678.19 2,678.19 Mengkarak 1 Triang, Pahang Felda Pejabat Felda Chemomoi, OPP 3 3.243585N 102.242726E 2,536.39 2,536.39 Chemomoi 28310, Triang, Pahang Pejabat Felda Kemasul OPP 4 Felda Kemasul 3.286698N 102.224048E 2,567.23 2,567.23 28320,Triang, Pahang TOTAL 10,150.38 10,150.38
1.7.2 Statistics of the Supply Base and Estimated Tonnes of FFB produced per year OPP Oil Palm Plantation Estimated FFB/Year (MT) Planting Years Cycle (Years) OPP1 Ladang Felda Mengkarak 2 52,345 1987/1996 25 OPP2 Ladang Felda Mengkarak 1 61,070 1987/1991 25 OPP3 Felda Chemomoi 36,979 1997/2011 25 OPP4 Felda Kemasul 25,591 1987/1991 25 TOTAL 183,368 -
1.7.3 Percentage of Planted Oil Palm by different Age Ranges Planting years by 5 year ranges ( % ) CU CODE Before 1990 1991-1995 1996 - 2000 2001 - 2005 2006-2011 Total (Ha) OPP1 98 2 - - - 100% OPP2 100 - - - - 100% OPP3 - - 79 - 21 100% OPP4 100 - - - - 100%
1.7.4 Calculation of the Number of Production Units (N) to Sample for the Mill N = 0.8√Y, where “Y” is the number of units, with the result always to be rounded “up” to the next whole integer. Where only a sample of the supply base is assessed, units not previously assessed, or assessed earlier in the certification program, are to be preferred over those more recently assessed For the Mill, how many units make up the production base? Owned estates (Y) N = 0.8√Y Smallholders (Z) N = 0.8√Z 4 3 0 0 Explanation as to the selection of estates sampled Three of the four estates were assessed.
1.8 Progress of associated Smallholders or Out-growers, if applicable to this assessment Progress of associated Smallholders or Out-growers towards Compliance with relevant Standards - should be in accordance to the 3 year implementation plan, if applicable to this assessment Not Applicable
1.9 Location Map for this Certification Unit (See Appendix 1)
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RSPO Principles & Criteria Annual Surveillance Assessment Report Report Number CU820625
PART 2: PARTIAL CERTIFICATION The rules for partial certification allow organizations that have a majority holding in and / or management control of more than one autonomous company growing oil palm to certify individual management units and / or subsidiary companies subject to certain rules.
2.1 Management Structure Section Criteria Yes/No If “Yes” If “No” Is the certified operation (POM and supply base as detailed Section 2 Go to 2.1.1 above) a stand-alone operation and there are no other No is N/A 2.1.2 plantations or mills owned by the same company? Is the certified operation part of a simple structure of operations Go to Go to 2.1.2 Yes owned by one company? 2.1.5 2.1.3 Are there statements of the ultimate controlling shareholders and directors in the managing agency company/companies: Go to Go to 2.1.3 a. Explaining the legal relationship and the management - 2.1.4 2.2.1 arrangements with the subsidiary companies and / or with any operating groups? b. A statement of commitment to complying with the spirit of Go to 2.1.4 the RSPO for all companies and subsidiaries involved with the - Go to 2.4 2.2.2 growing of oil palm and for the production of palm oil? Is there a time bound plan in place for all subsidiaries, estates 2.1.5 Yes Go to 2.3 2.2.3 and palm oil mills? Is the parent company or one of its majority owned and / or 2.1.6 Yes managed subsidiaries a member of RSPO.
2.2 Non-compliance Identified with 2.1 Above Section Non-compliance findings NC raised Category There is no explanation as to the company’s structure and therefore it - 2.2.1 Is not possible to conduct an effective audit against the rules for Major partial certification. There is no statement of commitment to complying with the spirit of - 2.2.2 Major the RSPO for all companies within the company structure. There is no time bound plan in place for the certification for all - 2.2.3 Major subsidiaries, estates and mills. 2.2.4 No applicable membership of the RSPO. - Major
2.3 Summary of the Time Bound Plan Section Requirement Findings and any action required Compliance 2.3.1 Does the plan include all Yes, the plan includes all subsidiaries, estates and mills. Yes subsidiaries, estates and mills? 2.3.2 Is the time bound plan The company presented a table showing how the Yes challenging? certification audits are planned to fit into the period Age of plantations. ending and it is considered to be challenging plan (see Location. time bound plan below) Mill development. Infrastructure. Compliance with applicable law. 2.3.3 Have there been any Have some unit is already certified see as below time Yes changes since the last bound plan audit? Are they justified? 2.3.4 If there have been Have change in the time bound plan with already certified Yes changes, what and in progress audit RSPOPC-SUM-REPORT.F01 JAN2013 Page 6 of 41 Control Union (Malaysia) Sdn. Bhd. 150-A, 1st Floor, Persiaran Raja Muda Musa, Off Jalan Sg Bertih, Teluk Gadong, 41100, Klang, Selangor. Malaysia. Tel: +603-3377 1600 / 1700
RSPO Principles & Criteria Annual Surveillance Assessment Report Report Number CU820625
circumstances have occurred? 2.3.5 Have there been any No comment receive Yes stakeholder comments? 2.3.6 Have there been any Yes will adhere to new planting procedure once finalise Yes newly acquired subsidiaries? 2.3.7 Have there been any No currently being a year advance Yes isolated lapses in the implementation of the plan? 2.3.8 Has there been any no Yes systematic failure to proceed with the implementation of the plan? 2.3.9 General statement as to Felda is following the time bound plan accordingly. Yes progress made since the last audit?
2.4 Un-Certified Units or Holdings NOTE: Companies may demonstrate compliance by clear evidence of a self-audit (i.e. an internal audit for all subsidiaries, estates and Palm Oil Mills) Section Requirement Findings and any action required Complianc e 2.4.1 Did the company conduct Yes. Yes an internal audit? If so, has a positive assurance statement been produced? 2.4.2 No replacement after No replacement of primary forest and HCV. Yes dates defined in NIs Criterion 7.3 of: Primary forest. Any area identified as containing High Conservation Values (HCVs). Any area required to maintain or enhance HCVs in accordance with RSPO criterion 7.3.
2.4.3 Any new plantings since No new planting up to this period of assessment. Yes January 1st 2010 must However, as explained in partial findings at table 2.5, comply with the RSPO Felda will adhere to new planting procedure when New Plantings Procedure. necessary. 2.4.4 Any Land conflicts are None noted. No stakeholder comments or complaints Yes being resolved through a received. mutually agreed process, e.g. RSPO Grievance procedure or Dispute Settlement Facility, in
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RSPO Principles & Criteria Annual Surveillance Assessment Report Report Number CU820625
accordance with RSPO criteria 6.4, 7.5 and 7.6. 2.4.5 Any Labor disputes are None noted. No stakeholder comments or complaints Yes being resolved through a received. mutually agreed process, in accordance with RSPO criterion 6.3. 2.4.6 Any Legal non-compliance None noted. No stakeholder comments or complaints Yes is being resolved in received. accordance with the legal requirements, with reference to RSPO criteria 2.1 and 2.2.
TIME BOUND PLAN FORECAST FOR RSPO CERTIFICATION OF ALL PALM OIL MILLS & SUPPLY BASES Current Certification Supply Bases (estates, Targeted RSPO s/n Palm Oil Mill Country Status as per this plantations, associations) Certification Year Audit Felda Kota Gelanggi 1 Felda Kota Gelanggi 2 1 Kota Gelanggi 1 Malaysia Felda Kota Gelanggi 3 2010 Certified Felda Kota Gelanggi 4 Felda Kota Gelanggi 5/6 Felda Lepar Utara 3 Felda Lepar Utara 7 2 L. Utara 6 Malaysia Felda Lepar Utara 8 2010 Certified Felda Lepar Utara 9 Felda Lepar Utara 11 FTP Jengka 13 FTP Jenderak Selatan FTP Jenderak Utara F Jengka 1 Certified 14.01.2013 3 Jengka 21 Malaysia 2010 FTP Sg. Tekam Utara BSI F Jengka 24/25 FAS Jengka 24/25 FAS PPPTR/UKA FTP Jengka 2 FTP Jengka 3 FTP Jengka 5 FTP Ulu Jempol Certified 13.12.2012 4 Jengka 3 Malaysia 2010 FTP Jengka 4 CUC FTP Jengka 6 FTP Jengka 7 F Bukit Tajau F Sg. Tekam FTP Jengka 8 FTP Jengka 9 Certified 13.12.2012 5 Jengka 8 Malaysia 2010 FTP Jengka 10 CUC FTP Jengka 11 FTP Jengka 12
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RSPO Principles & Criteria Annual Surveillance Assessment Report Report Number CU820625
F Lepar Utara 2 FAS Lepar Utara 10 F Lepar Utara 1 Certified 12.09.2012 6 L. Utara 4 Malaysia 2010 F Lepar Utara 4 BSI FP Lepar Utara 5 FP Lepar Utara14 FTP Jengka 18 FTP Jengka 19 FTP Jengka 21 FTP Jengka 22 FTP Jengka 23 FTP Sg. Nerek Certified 16.01.2013 7 Jengka 18 Malaysia 2010 F Jengka 20 BSI F Kg. Awah FTP Jengka 14 FTP Jengka 15 FTP Jengka 16 FTP Jengka 17 FTP Padang Piol Certified 13.12.2012 8 Padang Piol Malaysia 2010 FTP Sg. Retang CUC Certified 13.06.12 9 Segamat GC Malaysia 2010 Sirim. Suspended. Certified under TUV FTP Sg. Mas, Has been suspended. 10 Adela Malaysia FTP Sening 2011 Has lifted up date on FTP Adela 15.July 2013 FTP Air Tawar 2 FTP Papan Timur Certified under TUV FTP Aping Barat Has been suspended. 11 Lok Heng Malaysia 2011 F Lok Heng Barat Has lifted up date on F Lok Heng Selatan 15.July 2013 F Lok Heng Timur F Pasak F Semencu F Air Tawar 1 Certified 25.07.2012 12 Semenchu Malaysia 2011 F Air Tawar 3 SGS F Air Tawar 4 F Air Tawar 5 F Aping Timur FTP Bukit Wa Ha Certified on 13 Waha Malaysia 2011 FTP Simpang Wa Ha 21.05.2012 Agrovet FTP Bukit Easter FP Terapai 3 FTP Kepayang Certified 7.01.2013 14 B. Kepayang Malaysia 2011 FTP Mayam Sirim FTP Kumai FTP Bukit Mendi FTP Bukit Puchong 15 Bukit Mendi Malaysia F Mengkuang 2011 5.10.2012 Moody F Sg Kemahal FTP Chemomoi FP Mengkarak 1 16 Kemasul Malaysia 2011 Certified FP Mengkarak 2
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RSPO Principles & Criteria Annual Surveillance Assessment Report Report Number CU820625
FTP Kemasul FP Bera Selatan 1 FP Bera Selatan 4 Approve by RSPO FTP Purun Certificate not yet 17 Tementi Malaysia 2011 FTP Sebertak issue. FTP Rentam By Sirim FTP Tementi FTP Palong Timur 1 FTP Palong Timur 2 FTP Palong Timur 3 FP PALONG TIMUR 04 FP PALONG TIMUR 05 FP PALONG TIMUR 06 FP PALONG 17 18 Palong Timor Malaysia FP PALONG 18 2012 2013 FTP Palong 1 FTP Palong 2 FTP Palong 3 FTP Palong 4 FTP Palong 5 FTP Palong 6 FTP Pasir Besar FP Triang 2/4 F Triang 1 19 Triang Malaysia 2012 Certified F Triang 3 FP Triang Selatan 1 F Bukit Tongkat F Ulu Belitong F Bukit Permai 20 Belitong Malaysia 2012 Audit 2012 F Layang-Layang F Air Hitam FAS Ulu Belitong FTP Pasir Raja 21 Bukit Besar Malaysia FTP Bukit Besar 2012 Audit in 2012 FTP Bukit Ramun FTP Kahang Barat 22 Kahang Malaysia FTP Kahang Timur 2012 Audit 2012 FTP Ulu Dengar FTP Taib Andak FTP Bukit Batu 23 Kulai Malaysia FTP Ulu Tebrau 2012 Audit in 2012 FTP Sg. Tiram FAS Bkt Besar/Taib Andak F Nitar 1 24 Nitar Malaysia F Nitar 2 2012 Audit 2012 FP Nitar Timur FP Inas Selatan F Inas Utara FTP Sg. Sibol FTP Sg. Sayong 25 Penggeli Malaysia 2012 Audit in 2012 FTP Penggeli Timur FTP Linggiu F Tunggal F Ulu Penggeli
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RSPO Principles & Criteria Annual Surveillance Assessment Report Report Number CU820625
FP Sahabat 9 FP Sahabat 15 FP Sahabat 16 26 Baiduri Ayu Malaysia 2013 2013 FP Sahabat 55 F Sahabat 1 F Sahabat 2 FP Sahabat 11 FP Sahabat 12 FP Sahabat 13 FP Sahabat 17 27 Embara Budi Malaysia FP Sahabat 56 2013 2014 F Sahabat 3 F Sahabat 4 F Sahabat 5 F kledang FP Sahabat 42 FP Sahabat 43 28 Kembara Sakti Malaysia 2013 2014 FP Sahabat 53 FP Sahabat 54 FP Sahabat 10 FP Sahabat 39 29 L. Kemudi Malaysia FP Sahabat 44 2013 2014 FP Sahabat 38 FP Sahabat 45 FP Bukit Sagu 4 FP Bukit Sagu 6 FP Bukit Sagu 7 30 Bukit Sagu Malaysia FP Bukit Sagu 8 2013 Audit 2012 F Bukit Sagu 2 F Bukit Sagu 1 F Bukit Sagu 3 F Lepar Hilir 1 F Lepar Hilir 2 F Lepar Hilir 3 31 Lepar Hilir Malaysia F Lepar Hilir 4 2013 Audit 2012 FP Lepar Hilir 5 FP Lepar Hilir 6 FP Lepar Hilir 8 FTP Seberang Tayor FTP Neram 1 FTP Neram 2 32 Neram Malaysia 2013 2014 FP NERAM 03 FP CERUL 03 FTP Bukit Kuantan FTP Panching Utara 33 Pancing Malaysia FTP Panching Selatan 2013 2014 FTP Panching Timur FP Sahabat 7 FP Sahabat 46 34 M. Puspita Malaysia FP Sahabat 48 2014 2014 FAS Sahabat 6,9,57 FAS Sahabat 17 FP Sahabat 50 35 N. Permata Malaysia 2014 2015 FP Sahabat 51
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RSPO Principles & Criteria Annual Surveillance Assessment Report Report Number CU820625
FP Sahabat 52 F Tersang 1 F Tersang 2 F Tersang 3 36 Tersang Malaysia F Tersang 4 2014 2017 F Sg.Koyan 1 F Sg.Koyan 2 F Sg.Koyan 3 FP Besout 6, FP Besout 7 FTP Besout 1 37 Besout Malaysia FTP Besout 2 2014 2014 FTP Besout 3 FTP Besout 4 FTP Besout 5 FTP Gedangsa F Sg Tenggi 38 Sg Tengi Malaysia 2014 2014 FTP Soeharto FTP Sg. Tengi Selatan FP Trolak FTP Trolak Selatan 39 Trolak Malaysia FTP Sg. Klah 2014 2014 FTP Trolak Utara FTP Trolak Timur FP Bera Selatan 5 FTP Keratong 1 FTP Keratong 2 40 Keratong 2 Malaysia F Keratong 7 2014 2014 F Keratong 8 F Keratong 9 FP Keratong 11 FTP Keratong 3 FTP Keratong 4 41 Keratong 3 Malaysia FTP Keratong 5 2014 2014 FTP Keratong 6 FP Tembangau 6 F Keratong 10 FP Bera Selatan 7 42 Keratong 09 Malaysia FP Keratong Timur 2014 2013 FP MERCHONG 01 FAS Merchong F Selancar 4 F Selancar 5 F Selancar 3 F Pemanis 2 43 Selancar 2A Malaysia 2015 2015 F Medoi F Pemanis 1 FTP Redong FTP Selancar 1 FP Selancar 6 44 Selancar 2B Malaysia FP Selancar 8 2015 2015 FP Selancar 9 FTP Pasoh 1 45 Pasoh Malaysia 2015 2015 FTP Pasoh 2
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RSPO Principles & Criteria Annual Surveillance Assessment Report Report Number CU820625
FTP Pasoh 3 FTP Pasoh 4 FP Bera Selatan 3 FP Tembangau 8 FP Serting 5 FP Serting Hilir 8 FP Serting Hilir 9 FP Palong 21 46 Serting Malaysia 2015 2015 F raja alias 1 F raja alias 2 F raja alias 3 F raja alias 4 FAS Serting Hilir FAS Tembangau 9 FP Tembangau 3 FP Tembangau 5 FP Tembangau 7 FP Tembangau 9 F Sg Lui F Lui Timur FTP Lui Muda FTP Tembangau 1 47 Serting Hilir Malaysia 2015 2013 FTP Tembangau 2 F Serting Hilir 1 F Serting Hilir 2 F Serting Hilir 3 F Serting Hilir 4 F Serting Hilir 5 F Serting Hilir 6 F Serting Hilir 7 F Selancar 2 FP Krau 2 48 Krau Malaysia 2015 2015 FP Krau 4 FTP Kg Sertik FTP Lakum FTP Bukit Damar 49 Mempaga Malaysia 2015 2015 FTP Mempaga 1 FTP Lurah Bilut FTP Mempaga 2 FP Maokil 6 FP Maokil 7 F Maokil 1 50 Maokil Malaysia F Maokil 2 2015 2013 F Maokil 3 F Maokil 4 F Chemplak FP Selendang 3 FP Selendang 4 51 Selendang Malaysia F Selendang 2 2015 2016 FP Berabong ½ FTP Selendang 1 FP Tenggaroh 9 FP Tenggaroh 11 52 Tenggaroh Malaysia 2015 2013 FP Tenggaroh 13 F Tenggaroh 2 RSPOPC-SUM-REPORT.F01 JAN2013 Page 13 of 41 Control Union (Malaysia) Sdn. Bhd. 150-A, 1st Floor, Persiaran Raja Muda Musa, Off Jalan Sg Bertih, Teluk Gadong, 41100, Klang, Selangor. Malaysia. Tel: +603-3377 1600 / 1700
RSPO Principles & Criteria Annual Surveillance Assessment Report Report Number CU820625
F Tenggaroh 4 F Tenggaroh 5 F Tenggaroh 7 F Tenggaroh Timur 1 F Tenggaroh Selatan 1 F Tenggaroh 1 FAS T. TIMOR FP Tenggaroh Timur 2 FP Tenggaroh 12 53 T. Timor Malaysia 2015 2013 F Tenggaroh 3 F Tenggaroh 6 FP Setiu 1 F Chalok F Chalok Barat F Tersat 54 Chalok Malaysia 2016 2016 F Tenang Besut F Mengkawang FTP Belara FTP Selasih FTP Jerangau Barat 55 J. Barat Malaysia F Cerul 1 2016 2016 F Cerul 2 FP Rantau Abang 1 FP Chador 1 56 J. Baru Malaysia 2016 2016 FTP Jerangau FTP Bukit Bading FP Semaring FTP Kerteh 1 FTP Kerteh 2 F Kerteh 3 57 Kertih Malaysia 2016 2016 F Kerteh 4 F Kerteh 5 FTP Kerteh 6 FAS Kerteh FP Sahabat 20 FP Sahabat 21 58 F. Harapan Malaysia 2013 2013 FP Sahabat 25 FP Sahabat 22 FP Sahabat 23 FP Sahabat 24 FP Sahabat 26 59 H. Badai Malaysia 2016 2015 FP Sahabat 31 FP Sahabat 32 FAS Tambisan FP Sahabat 27 FP Sahabat 28 FP Sahabat 33 60 J. Bistari Malaysia 2016 2016 FP Sahabat 34 FP Sahabat 36 FP Sahabat 37 FP Kalabakan Tengah 1 FP Kalabakan Tengah 2 61 Kalabakan Malaysia 2016 2016 FP Kalabakan Utara 1 FP Kalabakan Selatan 1
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RSPO Principles & Criteria Annual Surveillance Assessment Report Report Number CU820625
FP Umas 5 FP Umas 6 F Umas 1 62 Umas Malaysia 2016 2016 F Umas 2 F Umas 3 F Umas 4 FP Sampadi 1 FP Sampadi 3 63 Sampadi Malaysia FP Sampadi 4 2017 2017 FP Sampadi 5 FP Sampadi 6 FP Aring 2 FP Aring 3 FP Aring 4 FP Aring 5 64 Aring A Malaysia 2017 2017 FP Aring 6 FP Aring 15 F Aring 1
FP Aring 8 65 Aring B Malaysia FP Aring 10 2017 2017 FP Aring 11 FP Ciku 4 FP Ciku 8 F Ciku 5 F Ciku 6 66 Ciku Malaysia F Ciku 1 2017 2017 F Ciku 2 F Ciku 3 F Perasu F Ciku 7 FP Kechau 2 FP Kechau 3 FP Kechau 6 67 Kechau Malaysia FP Kechau 7 2017 2013 FP Telang 1 FP Chegar Perah 2 FAS Telang FP Kechau 8 68 Kechau B Malaysia FP Kechau 10 2017 2013 FP Kechau 11 FP Kemahang 4 FTP Kemahang 1 69 Kemahang Malaysia 2017 2017 F Kemahang 3 FTP Kemahang 2 FTP Cini 1 70 Cini 2 Malaysia 2017 2017 FTP Cini 2 FP Terapai 1 FTP Cini 3 FTP Cini 4 71 Cini 3 Malaysia FTP Chini 5 2017 2017 FTP Chini Timur 2 F Chini Timur 3 F Chini Timur 1
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RSPO Principles & Criteria Annual Surveillance Assessment Report Report Number CU820625
FP CINI TIMUR 04 72 Air Tawar Malaysia TBD 2017 2017 PT Citra Niaga Recently completed 73 Indonesia TBD TBD Perkasa the NPP in 2013
2.5 Summary of the findings for Partial Certification The audit team assessed compliance with the above requirements during this audit. Failure to address any non- compliance identified may lead to certification suspension. In term of the awareness and system implementation, the staff and stakeholders are generally well understood of the RSPO requirements. The management has allocated sufficient resources to manage the system and sighted the records RSPO competence personals. The conclusion is that the company is in compliance with the rules for partial certification.
2.6 Partial Certification Audit Agenda Date Location Agenda 01/10/13 Kemasul POM Documentation review
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RSPO Principles & Criteria Annual Surveillance Assessment Report Report Number CU820625
PART 3: AUDIT PROCESS
3.1 About the Certification Body Control Union Certifications is a member of the Control Union World Group – an international inspection and certification body. CUC performs Audits and certification in many agricultural based fields such as FSC, RSPO, and Organic production, Sustainable Textile Production, Organic Exchange, GLOBALGAP, HACCP, BRC, GMP and GTP. CUC is accredited by the Dutch Council of Accreditation (RVA) on the European quality standard EN 45011 for the inspection and certification of CUC Organic program (according to the EU regulation 2092/91) and EUREPGAP program. When requested a copy of the accreditation certificate can be obtained from CUC.
3.2 Audit Team Lead auditor: Rizal Kassim Team member 1: Asidatorn Team member 2: Muhd Jamalul
3.2.1 Qualifications of the Lead Auditor Requirement Qualifications A minimum of post high school (post-secondary school) Post graduate qualification in Forestry with 5 years working training in either agriculture/forestry, environmental experience in manufacturing and forestry. science or social sciences; At least 5 years professional experience in area of work More than 5years working experience in plantation and forestry. relevant to the assessment (e.g., palm oil management; Involved in RSPO auditing since July 2012. Fully trained in similar agriculture/forestry; ecology; social science); agriculture certification Programme such as RSPO SCCS, ISCC Training in the practical application of the RSPO criteria, Involved in RSPO assessment since July 2012. Member of CUC and RSPO certification systems; RSPO audit team. Involved in audits conducted in Malaysia and Indonesia. Successfully completion of an ISO 9000:19011 lead Completed ISO 9001:2008 lead auditor course in January 2013 auditors course; Training in the practical application of RSPO certification Member of CUC RSPO audit team since July 2012.Involved in systems. audits conducted in Malaysia and Indonesia since July 2012 in more than10 different companies in Malaysia and Indonesia. A supervised period of training in practical auditing Involved in audits conducted in Malaysia and Indonesia since July against the RSPO criteria or similar sustainability 2012 in more 10 different companies in Malaysia and Indonesia. standards, with a minimum of 15 days audit experience and at least 3 audits at different organizations. RSPO endorsed lead auditors course. Completed RSPO Lead Auditor training in 2013 Signed code of conduct. Signed with CUC General knowledge of: RSPO P&C standards. Sound knowledge of the P&Cs, Nis and Local Interpretations. CUC organizational structure. Sound understanding and has prepared training documents for others. CUC quality systems. Sound understanding and has prepared training documents for others. Lead auditor role. ISO 9001. Prepared an ISO 19011 training course and conducts internal training on auditing techniques. Report writing. Extensive experience in report writing. Stakeholder consultation. The process and need for this is fully understood. Certification decision process. Full understanding. RSPO SCCS program manual. Full understanding. CUC filing systems. Full understanding. Correct use of RSPO trademarks. Full understanding. History and objectives of RSPO. Full understanding. CV available. Upon request. Completion of CUC RSPO lead auditor training. Completed RSPO Lead Auditor training in 2013
3.2.2 Qualifications of the Assessment Team RSPO Requirement Team Member Name Qualifications
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RSPO Principles & Criteria Annual Surveillance Assessment Report Report Number CU820625
Good agricultural practices Mohd Jamalul arif Post graduate in Agriculture (GAP), integrated pest Asidartorn Bachelor in Agriculture Business and involve in RSPO management (IPM), audits Since 2012 pesticide and fertilizer use.
Health and Safety auditing on the farm and in Mohd Jamalul Involve in the RSPO audit since 2011 processing facilities. (For Asidartorn Involve in the RSPO audit since 2012 example OHSAS 18001 or occupational. Health and safety assurance system).
Workers welfare issues Asidartorn Involve in RSPO Audit since 2012 and social auditing Mohd Jamalul Involve in RSPO Audit since 2011 experience. (For example with SA8000 or related social or ethical accountability codes).
Environmental and Mohd Jamalul Involve in RSPO Audit since 2011 ecological auditing. (For Asidartorn Involve in RSPO Audit since 2012 example experience with organic agriculture, ISO 14001 or environmental management systems).
Economic issues. Asidartorn Bachelor in the Agriculture Business Muhd Jamalul Involve in RSPO Audit since 2011
3.3 Audit Methodology 3.3.1 General Overview The Audit was carried out in conformity with the procedures as laid down in the CUC Procedure Manual and the RSPO Program Manual for the auditors and Certifier. During the Audit the qualified CUC auditors used the RSPO standard as endorsed for the country in which the audit took place and recorded their findings. Workers and local communities were interviewed and evidence sought to confirm ongoing compliance to include: Chemical stores. Storage. MSDS leaflets. Herbicide mixing areas. PPE. Ventilation. Security. Field inspections. Herbicide application programs. Harvesting sites and efficiency. Fertilizing operations. SOP’s. Soil maps. Land preparation. Ground cover. IPM. First aiders and boxes. Ground cover. Soil erosion. Field observations of all operations. Worker interviews. OSH. Sexual, religious, racial harassment. Pay and contracts. Child labor. First aid. Awareness. Re-planting sites. Zero burn. HCV’s. Identification. Management plans. Environmental Impact Assessments. Implementation. Riparian zones. Width. Current and future management. Non maintenance regimes. Water management. Water courses. Water monitoring. Road maintenance. Run off. Social amenities. Social Impact Audits. Local communities. Contributions made. Employment opportunities. Social impacts. Complaints procedures. Workshops. Oil traps. Safe working environment. PPE. Diesel tanks. Environmental waste management. Line sites. Interviews with householders. Inspection of water discharge points. Water improvement plans. Waste disposal. Documentation review. Palm Oil Mill audits include: Mill and workshop inspections. Documentation. Worker interviews. Mill. SOP’s. Safe working environment. Gen sets. Walk ways. Signs. EFB. POME treatment. Emissions. Mass RSPOPC-SUM-REPORT.F01 JAN2013 Page 18 of 41 Control Union (Malaysia) Sdn. Bhd. 150-A, 1st Floor, Persiaran Raja Muda Musa, Off Jalan Sg Bertih, Teluk Gadong, 41100, Klang, Selangor. Malaysia. Tel: +603-3377 1600 / 1700
RSPO Principles & Criteria Annual Surveillance Assessment Report Report Number CU820625
balance. Diesel tanks. PPE. Fire extinguishers. First aiders and boxes. Fuel and water usage. OSH. Training. Management structure. First aiders. Full document review. Completion of the checklist. Review and documentation of evidence. All aspects of RSPO P&C’s applicable. Worker interviews. OSH. Sexual, religious, racial harassment. Pay and contracts. Compliance against the RSPO SCCS certification scheme. Verification: Verification of implementation was done through field observations, workshop and chemical store inspections, worker and community interviews and mill inspections as summarized above. 3.3.2 Assessment agenda for this Audit Date Location Auditors Main activities Rizal 08.30 Opening meeting Chaired by the audit team leader Introduction by team leader Presentation by respective managers Presentation of Palm Oil Mill source of FFB by respective managers 30/09/2013 Supply Chain Certification Assessment of the POM (RSPO Kemasul POM (Mon) SCCS) Rizal
Mill inspection
Workshops Jamal Stores Asidatorn POM application Document review Rizal Partial Certification Review with client representatives
Field operations. Jamal Worker interviews Mengkarak 1 Asidatorn Chemical stores 01/10/2013 Estate Workshops (Tues) Housing Medical Schools Local communities Environmental Rizal Partial Certification Review with client representatives
Field operations. Jamal Worker interviews Mengkarak 2 Asidatorn Chemical stores 02/10/2013 Estate Workshops (Wed) Housing Medical Schools Local communities Environmental
Field operations. Worker interviews Chemomoi Rizal Chemical stores 03/10/2013 Estate Jamal Workshops [Thur] Asidatorn Housing Medical Schools Local communities Environmental
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RSPO Principles & Criteria Annual Surveillance Assessment Report Report Number CU820625
Preparation for closing meeting Additional field visits and meetings with managers as necessary Closing meeting Rizal 04/10/2013 Chaired by the audit team leader Kemasul POM Jamal (Fri) Welcome and introduction by the team leader Asidatorn Presentation of findings by the audit team Questions and answers Final summary by team leader End of assessment
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RSPO Principles & Criteria Annual Surveillance Assessment Report Report Number CU820625
PART 4 ASSESSMENT FINDINGS
4.1 Lead Assessor’s Summary and Recommendation for Certification The mill and supply bases visited (as per the above Tables 1.5 and 1.7.1) and were assessed at field, office, facilities, stores and a document review was carried out in accordance to the RSPO principles and criteria. The subscribed RSPO management system’s documentations seen with minor changes that due to internal external influenced factors that in relation to scope of certification. Specific evidence was recorded for estates and mill. Interviews with Estate / Scheme Managers, Mill Manager, members of workers union and committee took place in both formal and informal environments and worker interviews were conducted at the supply base and the mill. The management is highly committed in maintaining the RSPO system by adopting to continuous improvement programs. There was no complaint or feedback received during the audit or during the field assessment when interviewing with the external stakeholders. Under partial certification rules, there is a time-bound plan for certification commencing 2010 onwards. For further clarification on Partial Certification, see PART 2 above. The management continually monitoring the established KPI / objectives that significantly rules the achievement of company’s corporate policy on RSPO. The mill is fully verified for RSPO SCCS system verification and it is found to be in full compliance. See PART 5 below It is therefore the recommendation of the lead assessor that: A certificate of compliance is maintained.
Signed:
Name: Rizal Kassim Date: 04th Oct 2013
4.2 Summary of the findings by Principles and Criteria Over the 5 year period of the life of the certificate, there will be 4 annual surveillance audits Identified Non-Conformities and noteworthy Positive and Negative Observations. The RSPO require that this report contains findings by each principle and some example criteria. Please see table below.
Principle 1: Commitment to Transparency Criterion Requests made by stakeholders were responded to and all these are well Summary documented in both mill and estates. ASA1 1.1 The mill manager is responsible in ensuring compliance to stakeholders. The company has a system in place and sighted a SOP for Communication, Participation & Consultation [FPI/L2/QOHSE-6.0] available that describes of receiving and responding to stakeholder requests. Sighted a log book being used as a master reference where the date and ref. number will leads to request letter/form. Seen evidence of request to use company vehicle, request to visit the mill and request to be a registered FFB supplier. A log book “Buku Record Aduan” verified. Since Nov 2011, there wasn’t any request was made in written but there do some responded by the management for verbal request from employees. The stakeholder list available with siting NGOs, hospitals, clinics, shops, police stations. Schools and many other government agencies. ASA1 1.2 A procedure [Communication, Participation & Consultation [FPI/L2/QOHSE-6.0] briefing documents and records made publically available. Latest Hazard identification [HIRADC] established on Oct 2011. OHS related procedures are, [FPI/L2/QOHSE-1.0 HIRADC] [FPI/L2/QOHSE-2.0 Legal and Requirement], [FPI/L2/QOHSE-6.0 Communication, Participation and the Consultation].OHS training plan, committee organization chart and minutes documented. Risk
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RSPO Principles & Criteria Annual Surveillance Assessment Report Report Number CU820625
assessment and mitigation measures are tabulated in the HIRADC. EIA and SIA concerning procedure [MR 6.1/2013-Kemasul] established. The pollution prevention plan inclusive of effluent, sludge, shell and fiber.Plans are available for land, water and air pollution that linked to the aspect and impact assessment record as well to the list of legal & other requirements. A procedure available for Complaint & Grievances [FPI/L2/QOHSE-22.0]. The company has a complaint & grievance log in form of CAN [Corrective Action Notice]. Negotiation procedures available [ML-1A/L2-PR (0). There are no indigenous peoples in the area and land use rights are established. Latest Hazard identification [HIRADC] established on Jan 2013. 4 OHS related trainings been plan for 2013 and records of evidence sighted. Risk assessment and mitigation measures are tabulated in the HIRADC. EIA and SIA concerning procedure [MR 6.1/2013-Kemasul] established. EIA and risk assessment include pollution and occupational hazard prevention plan which is publicly available on request. Principle 2: Compliance with Applicable Laws and Regulations Criterion The mill and estate have demonstrated compliance to all applicable local, national and international laws with the exception of the implementation of the USECHH 2000 Regulations and the Scheduled Wastes Regulations 2005. Summary Legal ownership of land and its land use is clearly demonstrated through the respective land titles. Boundaries have been clearly demarcated. There have been no land disputes or claims involving the mill and estate. ASA1 2.1 A documented procedure established for legal and other requirements [FPI/L2/QOHSE-2.0] dated on 02/01/08, rev 0. The mill manager is the responsible person to co-ordinate with HQ for any changes in the requirements as well to update the internal members on the revisions. The master list been divided into 4 major chapters: Factories & Machinery [Safety & Health & Welfare) Reg. 1970. Akta Bekalan Elektrik 1990 [Sec. 9] Occupational Safety & Health [Act. 1994] Environmental Quality Act 1974 [Sec. 12] Records of expiry of permits and licenses are kept in the office and monitored by Admin Officer to ensure that they are renewed well before the expiry dates to ensure no lapses in the compliance to Malaysian government laws and regulations. Sighted DOE visit log book, which last visited on June 2013 with necessary records updated. All legal indicators are in accordance to the documented procedure [FPI/L4/QOHSE-2.1, rev 0 dated on 29/01/13]. The applicable law books and references are kept in the mill’s conference room along with the RSPO documentations. “Legal requirement register” listing all the laws applicable and copies of laws are made known to all concern thru safety meetings. Any changes in the law are advised to the mill manager through memos from HQ. Estate manager is person who monitoring for renewal license based on the guideline from Headquarters. In any cases of changes in the relevant law, HQ will send circulated memos to estate manager. ASA1 2.2 Verified quit rent for year 2013 payment. POM land title clearly designated for palm oil mill operation. No restrictions in the terms of the mill land titles noted as being abused. No disputes been recorded in POM. No land conflict due it is belonging to the smallholder. No land conflict. The land is leased from the government. ASA1 2.3 No customary right due it is belongs to government. Sighted Procedure of
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RSPO Principles & Criteria Annual Surveillance Assessment Report Report Number CU820625
Felda-Handle claim and dispute established; just in case. Principle 3: Commitment to Long-Term Economic and Financial Viability Criterion The annual budget and 5 years projections for the mill and estate that details Summary revenue and costs are available. Replanting programme for the estate for the next five years is also available. ASA1 3.1 Annual financial plan 2013/2014 & Estimate is available for OER [%], Oil produced [%] and Prod. Cost FFB [RM/Mt FFB]. Verification on weighbridge tickets on sampling. A matrix available for “Replanting Programme for 7 years [2010 – 2016]. Sighted comparative oil palm monthly crop distribution for 3 financial years. Capital expenditure programe for replanting, immature and mature made available. Capital expenditure programme for replanting available. A matrix and replanting programme with development milestone established. Total 3 years [2011-2013] planned expenditure available for administration, transportation, road maintenance, fertilizer and others incurred for the replanting program and as at Jun 2013. Principle 4: Use of Appropriate Best Practices by Growers and Millers Criterion by The mill and estate have a complete set of SOPs which is being strictly adhered Audit to and continuously monitored. Soil fertility is being maintained in the fields and erosion prevention is continuously carried out. IPM is being implemented Summary in all the estate and the use of chemicals are in accordance with the regulations. OSH policy and is being implemented throughout the estate and mill. ASA1 4.1 Documented SOP No: FPI/L3/01-01 with its lists of activity which has each individual document no respectively covering all its operation. FELDA Group has prepared 115 SOP’s for all the activities in the mill. Example of SOP’s: i. FPI-PK-004(A) Loading Ramp Operation ii. FPI-PK-012 Cake breaker conveyor operation. iii. FPI-L3-7-04 Press station Operation iv. FPI-L3-10-08 Hot water tank operation v. FPI-L3-12-25 Turbine operation vi. FPI-L3-12-30 Genset operation. SOP covering what the purpose of SOP, job scope, person in charge, procedure with flow chart and date of revise. SOP will be revised if any changing of mill or estate activities. A “Manual Operasi Ladang Sawit Lestari” covering all activities in estate. The manual divide by 3 section “Plantation Development- Covering 20 operation activities in plantation”. Plantation Development (immature) - Covering 9 operation activities. Group SOP for estate operation dated 01-06-2012 and all operational SOP are kept at manager’s office and needs his approval for withdrawal for any operational purposes. All types of RSPO related records are retained for 7 years.
ASA1 4.2 Management established training programs including fertilizer application, sighted the training is programmes conducted since Aug 2012 to Jun 2013. Recommendations and monitoring of fertilizer is done by FELDA Agricultural Services (FASSB) every year based on soil and leaf sampling. FASSB will be give recommendations by type of fertilizer, field phase, block, hectare, and palm/ha, manuring method, total fertilizer (kg/palm/year) and fertilizer to be applied (kg/palm) programme divide by 3 rounds (Jan/May/August). Records of fertilizer application in 2013 matched with the recommendations from FASSB. Soil and leaf sampling has carry out by FASSB. Agronomist will issue the report and recommendation to estate applied in fields. There are 2 types of application based on per annual required of 12kg / palm tree,
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RSPO Principles & Criteria Annual Surveillance Assessment Report Report Number CU820625
Sub-soil = due to low yield at terrace land the fertilizer will be buried in 4 holes [2’x2’] circulate to palm tree at average of 8kg per application which also what recommended by agronomist. Broadcast = due stable yield at flat land [without run-off] the fertilizer will applied in the phases [average of 8kg per application] which also what recommended by agronomist. Estate take the own initiatives to apply EFB at the field have high humidity. Map shown the area applied available and record amount of EFB also were maintain by estate monthly. ASA1 4.3 Sighted HCV related trainings includes on how to maintain soil erosion in the estate by planting cover crop, correct spraying area, stacking the frond to avoid bare ground. Record of training is well maintained. Last training on May 2013 and attendance list available as per attachment. SOP for terracing no. MOSL – 12.0 is covering terracing activities and maintaining slopes area. Estate established operational documents as guidelines that based on SOP 12.0 to be implemented in the field. Drainage system also is maintained in that area. Estate practiced to maintain the terrace in over 15 degree slopes and be covered by planting Mucuna Bracteata. Pruned fronds is stacked along inter row to mitigate soil erosion and fertilizer run off. The implementation of SOP is recorded and maps for the high risk area are recognised. Up keeping of existing Mucuna is by not spraying herbicide and sighted records for Sept 2012 – March 2013. Road maintenance programme is done based on survey and input from stakeholders for improvement. Last road maintenance carried out from Jan 2013. The main activities include grading and compacting. ASA1 4.4 A letter dated on 20/08/2010 [01/820205101/10/05/2010] enforcing of no chemical activities carried out by sprayers along riparian zone and this was sighted during site visit. Buffer zone is maintains 20M from river up to estate. The area has be mark with red poles to avoid any chemicals activities is carried out inside. Management periodically provide necessary trainings for workers such as environmental and HCV training. Estate strictly following to local authority guidelines to maintain the buffer zone. BOD analysis taken for POME final discharge and the mill is monitoring through weekly analysis and summarizes into graph to highlight on the increase and decrease and linear expression shows that it is declining throughout the month. Water sampling being carried out weekly by mill laboratory. Report of analysis is available on weekly basis as well. Analysis report issued by FELDA Palm Industries Sdn Bhd. (Bukit Goh Laboratory) Accredited no. MS ISO/IEC 17025 Testing SAMM no. 247. Record of rainfall is maintained daily and summarized into monthly report for management review. Record of rainfall is effecting the fertilizer recommendations by FASSB. During field visit, observed there is no protected area surrounding mill. POME final discharge to estate with proper management. Water management plan available in document (no. FPI/L4/QMS-1.0 pind. 1.0. ASA1 4.5 Barn owl is provided and monitored by management. Rats attacking are still less based on census made. However, estate still prepared barn owl to control rat’s population. Monitoring of barn owl is done on every block. Observed a map indicating the barn owl boxes’ locations. Sighted record for Sept 2012 – May 2013 for barn owl and rat monitoring.
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RSPO Principles & Criteria Annual Surveillance Assessment Report Report Number CU820625
Also observed the blanket rat bait application from Jan - Apr 2013. Pesticide was recorded included type of chemical, a.i, litre chemical, area applied by daily records. Sighted the monthly pesticide registered record since Jan – April 2013 with input of a.i for Ally 20DF, Basta 15, Paraquat, Garlon etc. Since 2011, there is up and down trend of Paraquat usage. ASA1 4.6 SOP for chemical control (FPI-L2-QOHSE-8.0) and SOP for boiler operation (FPI- PK-021). SOPs are in appropriate language (Bahasa). Estate maintains the Standard operation procedure for justification of agrichemicals used. MSDS or CSDS is in place at suitable place the chemical is stored and in appropriate languages. Highly toxic agrochemicals (class 1a) will be replaced by less toxic ones (class II, III & IV) such as Monocrotophos are replaced with Cypermethrine (class III). Rat baits 2nd generation (a.i Brodafacoum) as alternate for warfarin. There are 9 types of fertilizers and 5 types of pesticide recorded in the master list. CHRA was done as planned in Dec 2012. Mill has permit to store the chemicals and waste by DOE of Pahang state. Sighted for SW 305 and SW 410 – last collected on Feb 2013 by DOE approved collector. During field visit, observed schedule waste, fertilizer and chemical stores were in good condition, complete with bund, good ventilation, locked, spillage kit, MSDS, labeled and first aid kit. Emergency shower and eye wash also in place in any emergency case. Sampled sprayers medical inspection report dated in 2012 observed name list that cross checked with check-roll. No women sprayers. There is evidence sighted during field visit, a written memo displayed in variable place to inform the effect of using Paraquat. ASA1 4.7 OSH Plan and policy sighted, dated on July 2010; signed by Dato Dzulkifli; Pengarah Besar FELDA. Sighted Safe Operating Procedures with various dates for all the work station. Awareness is through morning briefing; and display of SOP at working area. Training records sighted for mill and estate staff. Training programme planned till Aug 2013 that includes of all safety aspect of workers. Some of the agenda in the safety meeting are fire drill, first aid, safety in confine space and chemical handling. Sighted OSH Organization Chart dated 1.1.2013, Headed by Manager. Last meeting on OSH Committee done on Aug 2013 and Safety Audit was carried out on Aug 2013. First Aid equipment sighted with Mandor in field, Store area & office. First aid kit is available at workplace. Each kit have list of items and last date checking. Verified all kit is up to date. ASA1 4.8 Training plan for year 2013 has been tabulated identifying category of workers, training title, frequencies of training with planning and realisation. Sample document sighted is FPI/L4/QOHSE-5.1. Training records sighted for various work categories and interview session with field workers has proven the training effectiveness. Principle 5: Environmental Responsibility and Conservation of Natural Resources and Biodiversity Criterion Environmental Impact Assessment has been carried out by the mill and estate. A comprehensive identification of all waste has been recorded and disposal of Summary scheduled waste has been carried out by an approved and registered collector. Monitoring and analysis of waste is carried out regularly. The company is in full compliance to Principal 5. ASA1 5.1 In mill sighted the Identification of Environmental Aspect & Impact FPI/L4/QOHSE-1.7 dated on Jan 2011. Format used that inclusive of criterion such as activities, types of operation, input, volume, output, impact and evaluation criteria. The EIA sighted for FFB receiving, transporting FFB, and weighing FFB, push FFB trolley into steriliser and each other activities that described in the process flow. The format clearly indicated of the details on RSPOPC-SUM-REPORT.F01 JAN2013 Page 25 of 41 Control Union (Malaysia) Sdn. Bhd. 150-A, 1st Floor, Persiaran Raja Muda Musa, Off Jalan Sg Bertih, Teluk Gadong, 41100, Klang, Selangor. Malaysia. Tel: +603-3377 1600 / 1700
RSPO Principles & Criteria Annual Surveillance Assessment Report Report Number CU820625
where, what, when, how, why and who. There are 2 Environmental Management Programes developed, which for control on BOD and smoke emission level. Among the programes, the concentration more given on legal compliances, such as BOD and stack emission monitoring and domestic waste management. Sighted stake emission report of chimney. Required records demonstrated suffiently during this audit. Sighted effluent analysis results from Jan 2013 to Jun 2013 with BOD level below permitted level of 100 Mg/Lt. Identification of Environmental Aspect & Impact P5/C5.1/5.1.1 dated 02/02/2013. Format used same as the other estates as it being practice within FGV group of companies. The EIA is sighted for maintenance works, harvesting, transportation and line site that may relates to oil, chemical or other sources of pollution. In general the format is made specific enough the details on where, what, when, how, why and who. The Environmental Management Programmes developed for various activities, such as recycling of HDPE tank, tyres, paper, plastic, glass etc. Sighted evidence for monitoring of used PPE as well the issuance. There are 2 high significant processes identified and observed evidence of mitigation measures done to minimize or control the risk to environment. Format used same as the other estates as it being practice within FGV group of companies. The environmental management plan divided into 2 categories. Firstly on schedule waste management and the second on control of environmental pollution. ASA1 5.2 In the mill itself no rare, threatened and endangered species are present. The area is covered by the HCV assessment made by the estate as whole. In estate, the SOP-11.0 [High Conservation Value / Conservation Area Management] established. HCV assessments done by the Felda Agriculture Services [FAS], by Syarifah Nur Afni in 2011. The assessment done with participation and consultation of stakeholders. A survey form, interview session and discussion among involved conducted and evidence sighted. HCV assessment records and its management plan well documented and seen the management plan for HCV well defined the HCV habitats and protected areas within landholdings. Signage for illegal hunting in estate boundaries well maintained. Signs and warnings regarding the presence of protected species were observed at various key areas during the audit. ASA1 5.3 In mill, seen all waste [general, laboratory and engineering] is identified, documented and waste is disposed of in the prescribed way. Waste management programe for 2013 also seen well linked with source of pollution and the mitigation plan. The programe divided into organic waste disposal, electrical & electronics waste, used PPE, wood, glass and plastic. Record of all schedule waste is reviewed. The schedule waste collection is centralised at Estate storage area. Documented records of receiving and disposing through authorised waste collector are available. A matrix indicating the entire waste and pollution source is identified and documented. Verified the Jadual 2[notification to DOE], 5[inventory of schedule waste] & 6 [consignment note] with proper records maintained. E-consignment note [Jadual 6] sighted for SW305 and SW 410. Action plan to reduce waste program for 2013, following document identification of all waste products and operational plan to reduce pollution: spent lubricating oil, empty pesticide and chemical containers, line site wastewater-to construct a sump to reduce pollution impact into waterways. Even there is replanting but evidence of burning activities not observed as the RSPOPC-SUM-REPORT.F01 JAN2013 Page 26 of 41 Control Union (Malaysia) Sdn. Bhd. 150-A, 1st Floor, Persiaran Raja Muda Musa, Off Jalan Sg Bertih, Teluk Gadong, 41100, Klang, Selangor. Malaysia. Tel: +603-3377 1600 / 1700
RSPO Principles & Criteria Annual Surveillance Assessment Report Report Number CU820625
implementation of Zero Burn policy noticed during field and facility visit. The estates collect EFB for fertilizer purposes. Uses of EFB as fertilizer in the fields and scrap metal are sold to iron buyer. Empty fertilizer bags for loose fruits collection. Recycle programme is well implemented. Estate provides the recycle bin in the estate and authorized collector will collect the recycle items. ASA1 5.4 The mill is connected to the Malaysian electricity system as well energy is also generated by the company itself via a boiler and gensets. A complete mapping of baseline value established, where the monitoring focus on fibre [MT], FFB processed, CPO produced and the linkage to fuel consumption. As in estate, the management keep track of the diesel usage for the transportation involve for daily plantation management in a log book. Diesel usage for the transportation involve for daily plantation management in a log book. Monitoring every month and the figures will be compiled at the end of every year. ASA1 5.5 In mill, sighted a memo dated 03/07/13 [01]/4055/RSPO-2013 for the open burning policy enforcement. No open burning evidence observed during site visit to mill. In estate, policy is explained to all the employees at the operating units. Staff and Workers interview reveal that they are aware of the policy. No burning was noticed during assessment. Policy is explained to Staff and Workers during morning briefing. Last replanting on Mei 2013. Policy for replanting is well implemented including fencing, pre felling planning, shredding of palms, lining on steep terrain, land preparation with zero burning. Old palm will be felled and chipping. Emergency response procedure to handle land burning and a mock training conducted with the “Jabatan Pertahanan Awam” which is available. ASA1 5.6 In mill, source of pollution been identified in the EIA which categorized as land, water and air with proper monitoring records available. Source of pollution been identified in the EIA. In estate, Identification of Environmental Aspect & Impact P5/C5.1/5.1.1 dated 20/03/2011. 2 management programes established as to reduce the pollution level. Sighted monitoring records for stake emission EFB disposal and effluent discharge. Document for EIA & pollution prevention plan, program for 2013 established with description of major activities, hazards, frequency, impact rating, and level of risk, mitigating measures, target dates and person in charge. Principle 6: Responsible Consideration of Employees and of Individuals and Communities by Growers and Millers Criterion The mill and estate have conducted the social impact assessment. The relevant policies are in place and are fully implemented across the board. Communication and consultation as well complaints and grievances procedure are well communicated and adhered to. Sighted complaints and grievance that Summary effectively recorded. There are no evidence of workers been discriminated against in any way and all are being paid their fair wages. Other than above mentioned adequate approach seen for better living standards at worker’s quarters, policy on freedom of association and sexual harassment. ASA1 6.1 A document for SIA Report [sample] is available. Last SIA fully conducted in 2010. For 2012; the survey form has been distributed to employee and settlers. Describes the issue on: Local amnesties Support business Social and Religious Social amenities A documented SIA Report is available. In 2012, a survey form that touched on
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RSPO Principles & Criteria Annual Surveillance Assessment Report Report Number CU820625
issue such as local amenities, business support and social and religious was distributed to employees and settlers. Analysis of the survey was carried out and plans to mitigate the negative impacts and promote the positive ones are evident. ASA1 6.2 List of stakeholder evident that last updated in Apr 2013 consisted of FFB and material Suppliers, Government Offices, Community Representative, etc. The communication and consultation mechanisms designed in collaboration with local communities and other affected or interested parties relevant; related social communication and consultation is carried out. Records of all communication and records of actions taken in response to input from stakeholders maintained effectively. Records maintained for meetings with local community representatives and issues raised. The action taken in response to those issues seen effectively recorded. The company has identified and appointed a person who is the main point of contact and who is responsible for communicating with local communities and stakeholders. ASA1 6.3 Documentation sighted for dispute and resolve stated in procedure ML-1A/L2- PR4 (0) dated Mac 2012. The scheme has “Visit Manager” activities. Sighted about 6 visits to settlers done since Jan 2013. Documentation sighted for dispute and resolve stated in procedure (20) Perhubungan Perusahaan. No complain registered for Year 2013. Last issue registered on 2011/2012. No grievance registered as per this audit period. ASA1 6.4 No negotiations concerning compensation for loss of legal or customary rights are as per this assessment period. ML-1A/L2-PR12 (0) Mac 2012 for a procedure for identifying legal and customary rights and a procedure for identifying people entitled to compensation. No record show of loss of legal or customary rights which would have led to a necessary, consequent compensation or that any compensational claims would be open and/or evident. ASA1 6.5 All pay is documented under check roll payslips. Workers are given payslip and acknowledge sign by them. Sighted agreement between Felda Palm Industries and Workers Union of Felda Palm Malaysia regarding sickness leave, holiday entitlement, maternity leave, reasons for dismissal, period of notice and maternity leave. Assessment of all the dormitory workers employed by Felda provided with reasonable standard of living / housing, sighted workers dormitory with good condition and well managed. ASA1 6.6 The company conduct meeting with labur union once a year. The last meeting with labour union in April 2013, attended representatif from labour unions and discussed 4 issues, such as: new membership, discipline and performance, new house building, roof repair etc. Sighted minutes of meetings with main trade unions or workers representatives for migrant worker. Roll Call Muster is used for communication between employee & management. ASA1 6.7 Children are not employed or exploited. Minimum age indicated at 17 years old in the organization Child policy. The recently appointed worker with birth on date 12.03.1992 whom started work on 22.3.2013. ASA1 6.8 A policy of “Equal Opportunities” is established. No new promotion or demotion registered as per this audit period. Wage records show that wages are the same and interviews confirmed that there is no discrimination. Wage records show that wages are the same within all race and interviews confirmed that there is no discrimination on race, national etc. No latest advertisement for work sighted. ASA1 6.9 The company has policy regarding sexual harassment and violence & reproductive rights [ML-1A/L2-PO11(0) dated Mac 2012. Sighted the Gender Committee Chart and its supply base organization chart. A grievance mechanism evident through women’s association. Meeting of the said
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committee dated Jun 2013 for monthly meeting and discussed on women activities ASA1 6.10 Pricing is followed by actual MPOB pricing system. Online system from Felda HQ. A daily review and update does guarantee a clear and transparent procedure, complete records are available. 1% @ MT / for RM 22.50 for internal FFB & 21.10 for external FFB on 15/08/13. Prices are displayed at the mills weighbridge - notice board for public information [FFB]. The contract between Mill and contractor/ supplier evident. As the Felda has no intervention with settlers, no direct contractor taken for any job. Construction contractor dealt by District Office [Wilayah]. ASA1 6.11 Sighted the budget for recreation activities since Nov 2012 to march 2013 amounted to RM 4000.00. Welfare of non-employees recorded as RM 1800.00 and welfare of employees seen at RM 3500.00. Principle 7: Responsible Development of New Plantings Criterion Summary There were no new plantings carried out in any of the supply bases. Principle 8: Commitment to Continuous Improvement in Key Areas of Activity Criterion All the operating units are regularly monitoring and review their activities and develop and implement action plans that allow demonstrable continual improvement in key operations such as in minimizing use of certain pesticides, Summary environmental impacts, maximizing recycling and minimizing waste or by- products generation, pollution prevention plans. Social impacts and mechanism to capture the performance and expenditure in social and environmental aspects. ASA1 8.1 Program to reduce chemical usage is sighted. Management plan has been established to reduce chemical used.eg: introduction of Barn owl. Mill have objective to reduce the usage of diesel <0.55 litre/FFB. As for environmental concerns, maximizing recycling and minimize waste, EFB mulching, recycling of empty containers, scrap iron, used type, spent batteries, empty fertilizer bags, plastic bottle and plastic.
4.3 Non-conformity Raised During this Audit and Any from the Previous Year, if applicable This section gives an over view of new or revised non-conformities raised during this audit and of action taken to close out non-conformities raised during the previous audits, if applicable If a minor-non-conformity raised at the last audit, is not closed out, then this will be raised to Major status and the company given 60 days to close this out. The NC number is comprised of 2 parts to include the year in which the NC was raised as well as a sequential number.
4.4.1 Non-Conformities Identified during this Audit Nil 4.4.2 Non-Conformity Identified during the last ASA, not applicable for MA The following NC’s were raised during the last audit and the status was reviewed as indicated below.
NON CONFORMITY REPORT NC number: 01/2011 Client name: Felda Date raised: 23rd Dec 2011 Major or Minor: Minor Raised by: Simon Selvaraj Aspect of standard: 5.3.2 Having identified wastes and pollutants, an operational plan should be developed and implemented, to avoid or reduce pollution. Evidence of non-conformity: Fertiliser stores were not in good condition where water leakage and pollution detected on the bare floor. Assessors signature:
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RSPO Principles & Criteria Annual Surveillance Assessment Report Report Number CU820625
Name: Simon Selvaraj Date: 23 Dec 2011 Proposed corrective action / improvement action by company. Immediate repairing work will be carried to refurbish the store conditions. Timeline for conformance: - Time of next annual surveillance Review of corrective /improvement action: The store was repaired and full photograph are provided. With this the NC is CLOSED. Assessors signature:
Name: Simon Selvaraj Date: 6 January 2012
NON CONFORMITY REPORT NC number: 02/2011 Client name: Felda Date raised: 22 Dec 2011 Major or Minor: Minor Raised by: Simon Selvaraj Aspect of standard: 4.4.1 Protection of water courses and wetlands, including maintaining and restoring appropriate riparian buffer zones at or before replanting along all natural waterways within the estate. Evidence of non-conformity: It was located that an illegal planting took place at river reserve land where management fail to erect sign board of no encroachment. During the audit the management took a proactive action to erect the signboard in the affected riparian zone and notice was given to the concern parties by the management to stop these activities immediately in effected zone. Due to this action the major NC was downgraded to a Minor NC for further improvement. Assessors signature:
Name: Simon Selvaraj Date: 23rd Dec 2011 Proposed corrective action / improvement action by company. Un-planting, erects sign boards and meeting with smallholders as well to others to create awareness of no planting on river reserve land. Timeline for conformance: Time of next annual surveillance Review of corrective /improvement action: Meeting minutes provided which the instruction of no encroachment conveyed to the smallholders and clear sign boards erected at buffer zones. Photograph of un-planting carried out is clearly shown. With this evidence, the NC is CLOSED. Assessors signature:
Name: Simon Selvaraj Date:30th Dec 2011 4.4.3 Observations Raised During this Audit Nil
4.5 Issues that were raised during the Stakeholder Consultation, if any Stakeholders were either informed by the client or by Control Union via the RSPO website. For Main Assessments, a 30 day Stakeholder consultation announcement is published on the RSPO website prior to the audit. The same announcement is circulated by the client prior to the audit For subsequent Annual Assessments, it is based on stakeholders reading the approved public summary reports available on the RSPO website, the client’s procedures in receiving on-going feedback or if feedback was sent directly to Control Union prior to an audit or thorough RSPO complaints procedures. During each assessment, the audit team will review the company’s implemented procedures in receiving feedback and will execute field visits and interviews. Not limited to the following questions, any feedback
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received is reviewed and summarized in this summary report for either Part 2 – Partial Certification or Part 4 – Assessment Findings above or noted below, if applicable: 1. Do you have any remarks on the RSPO standard? 2. What is your relation with the applicant? 3. Are there any plantation or mill management practices that affect you? 4. Do you consider any management is in conflict with the RSPO principles and criteria? 5. Do you have any suggestions for management? 6. Are you aware of any HCV in the plantations or in adjacent land? 7. Are you aware of any endangered or rare species? 8. Are there any adverse (or positive) effects on local communities? 9. Additional comments? 11. Do you have any comments about the assessment team and would you like to meet with them? 12. Do you have any comments for the client’s management of any other plantations? Subject raised Company response and Audit team findings proposed action to be taken refer to PART 2 and PART 4 refer to PART 2 and PART 4 refer to PART 2 and PART 4
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RSPO Principles & Criteria Annual Surveillance Assessment Report Report Number CU820625
PART 5: RSPO SUPPLY CHAIN CERTIFICATION The palm mill mentioned in the scope of the audit was audited against the requirements of the following: RSPO Supply Chain Certification Systems. November 2011. RSPO Supply Chain Certification Standard. November 2011.
5.1 POM Included In The Scope Of The Audit Name Mill Location Supply Chain Model Palm Oil Mill Capacity (POM) MT/Hour Address (IP or SG or MB) KS Kemasul, 28300 Triang, Pahang. Kemasul Palm Oil Mill 40 MB Malaysia.
5.2 Confirmation Of The Company’s Summary Of Annual Certified Volume Of RSPO Certified Palm Oil And Palm Kernel Over A Specified Period Product CPO (MT) PK (MT) Specified 12 month period CU Code Actual volumes between October 2012 to August 2013. POM 1 45,280 12,450 See also 1.6 above.
5.3 Summary Report Including A Brief Description Of The Scope Of Certification A full RSPO SCCS certification audit was used during this annual assessment and the findings support the certification based on supply chain model listed above.
5.4 Monthly Records of Certified FFB, CPO and PK Received Since the Last Audit No MONTH-YEAR Certified Supply Bases (MT) Certified CPO (MT) Certified PK (MT) 1 10-2012 14369.14 3689.64 812.26 2 11-2012 13210.44 3688.91 910.11 3 12-2012 15618.24 3671.48 902.45 4 01-2013 15050.14 3575.56 870.58 5 02-2013 15849.38 3459.73 883.63 6 03-2013 15973.36 3582.45 933.27 7 04-2013 14306.54 3692.78 854.13 8 05-2013 14863.42 3583.35 893.17 9 06-2013 14261.73 3653.86 812.52 10 07-2013 15238.83 3460.54 895.49 11 08-2013 14549.52 3692.22 855.76 TOTAL 163290.74 39750.52 9623.37
5.5 Records of Certified CPO & PK Sold under Green Palm to Buyers since the Last Audit, if Any No Buyers Name Green Palm Trading No Certified CPO (MT) Sold Certified PK (MT) Sold No Trading
5.6 Records of Certified CPO & PK Sold under UTZ eTrace to Buyers since the Last Audit, if Any Certified CPO Certified PK No Buyers Name UTZ eTrace Trading No (MT) Sold (MT) Sold No Trading
5.7 Non-Conformities Identified during this Audit Timeline for compliance: 1. All non-conformances observed during an audit shall be classified as ‘major’ since all requirements for Supply Chain certification have to be met before granting certification. 2. For Main Assessments, all non-conformances shall be addressed satisfactorily by the operation before certification may be granted by the certification body. If non-conformances are not addressed within three
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(3) months of the audit, a full re-audit shall be required. The certification body shall assess the effectiveness of the corrective and/or preventive actions taken before closing out the non-conformances. 3. For Annual Surveillance Assessments, non-conformances raised after the certification are serious (i.e. must be considered as a major) and the integrity of the RSPO Supply Chain Certification is at risk. A maximum of one month is to be given to the certified client to satisfactorily address the non-conformance. The certification body shall assess the effectiveness of the corrective and/or or preventive actions taken. Should the nonconformance not be addressed within the one month maximum timeframe, a suspension or withdrawal of the certificate and a full re-audit may be necessary. 4. If no non-conformances are observed at an audit or when the corrective action plan has satisfactorily addressed raised non-conformance(s), the client shall be recommended for (re-) certification. Nil
5.8 Description of the Organizational Management Systems Including organizations, management and operational systems to ensure compliance with the RSPO Supply Chain Certification Systems and Standards as detailed above In term of the system implementation, staff and stakeholders are generally well understood of the RSPO requirements and the implementation seen objectively achieved. The management has allocated sufficient resources to manage the system and sighted RSPO competence personals.
5.9 Final Certification decision by Control Union for the RSPO SCCS Audit of the POM Recommendations made: Yes Summary of non- Nil compliances: Certification status of client: The POM included in the scope of this audit demonstrated full compliance with the RSPO SCCS. With effect from the certification date given in the RSPOPC certificate, this POM mentioned in the scope of this report is considered to be certified in accordance with the RSPO SCCS.
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RSPO Principles & Criteria Annual Surveillance Assessment Report Report Number CU820625
PART 6: CERTIFIED ORGANISATION’S ACKNOWLEDGEMENT OF INTERNAL RESPONSIBILITY
6.1 Date of next ASA The provisional date for the next ASA is: Sept 2014
6.2 Date for Closure of Non-Conformities See sections above for details of NC’s, if any All major NCs to be closed by: NA All minor NCs to be closed by: NA
6.3 Signing by the Client I the undersigned, being the most senior relevant management representative of the operation seeking or holding certification, agree with the contents and audit findings as presented in this document .
I also confirm: Acceptance of liability in execution of the instructions given. That this company was made aware that the findings of the audit team are tentative; pending review and decision making by the duly designated representatives of Control Union Certifications. That during the closing meeting all agenda items was covered by the Lead Auditor.
Acknowledged by: Name: Norazam Abdul Hameed Position: General Manager PSQM
Date: 03/11/2013 Signature
6.4 Signing by the Lead Auditor I the undersigned, being the Lead Auditor, confirm that this report is an accurate record of the findings and of the closing meeting. I further confirm that the summary of the findings as presented in this report are a true representation of the actual findings of the audit team.
Acknowledged by: Name: Rizal Kassim Position: Lead Auditor Date: 24/03/2014 Signature
6.5 Signing by the Certifier I the undersigned, being the Certifier, confirm that the information and conclusions included in this report have been prepared in good faith and that the certification decision has been based upon this information.
Acknowledged by: Name: Hari Naveen Christopher
Position: Certifier Date: 26/03/2014 Signature
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RSPO Principles & Criteria Annual Surveillance Assessment Report Report Number CU820625
PART 7: APPENDICIES
Appendix 1: Location Map for this Certification Unit From 1.9, the location map(s)
Appendix A : Location Maps
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RSPO Principles & Criteria Annual Surveillance Assessment Report Report Number CU820625
Appendix 2: List of Abbreviations BRC British Retail Consortium BOD Biochemical oxygen demand CHRA Chemical Health Risk Assessment CoC Chain of Custody COD Chemical oxygen demand CPO Crude Palm Oil CSR Corporate Social Responsibility CU Control Union CUC Control Union Certifications DOE Department of Environment DOSH Department of Safety and Health EFB Empty Fruit Bunch EIA Environment Impact Assessment ERT Endangered Rare or Threatened species EU European Union FFB Fresh Fruit Bunch FSC Forest Stewardship Council FSC COC Forest Stewardship Council Chain of Custody FSC FM Forest Stewardship Council Forest Management GGL Green Gold Label GMP Good Manufacturing Practice GOTS Global Organic Textile Standard GTP Good Trading Practice GPS Global Positioning System HACCP Hazard Analysis and Critical Control Point HIRARC Hazard Identification, Risk Assessment and Risk Control HCV High Conservation Value HCVF High Conservation Value Forest IPM Integrated Pest Management JAS Japanese Agricultural Standard LTI Lost Time Injury MDC MDC Publishers Sdn Bhd ( Company Name) MSDS Material Safety Data Sheet NC Non Conformity OE Organic Exchange OSH Occupational Safety and Health OSHAS Occupational Safety and Health Assessment Scheme P&C Principle and Criteria PEFC Programme for the Endorsement of Forest Certification PK Palm Kernel POME Palm Oil Mill Effluent PPE Personal Protective Equipment RSPO Roundtable on Sustainable Palm Oil RSPO NI Roundtable on Sustainable Palm Oil National Interpretation SA8000 Social Accountability 8000 Sdn Bhd Sendirian Berhad SIA Social Impact Assessment SOCSO Social Security Organization SOP Standard Operating Procedure USDA/NOP United States Department of Agriculture – National Organic Program MT Metric Tones WHO World Health Organization
RSPOPC-SUM-REPORT.F01 JAN2013 Page 41 of 41 Control Union (Malaysia) Sdn. Bhd. 150-A, 1st Floor, Persiaran Raja Muda Musa, Off Jalan Sg Bertih, Teluk Gadong, 41100, Klang, Selangor. Malaysia. Tel: +603-3377 1600 / 1700