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Extraordinary Council Agenda Adopt 2018/19 Annual Report and the Town Centre Master Plans

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Extraordinary Council Agenda Adopt 2018/19 Annual Report and the Town Centre Master Plans Extraordinary Council Wednesday 9 October 2019, 3pm - Cover SOUTH TARANAKI DISTRICT COUNCIL Extraordinary Council Agenda Adopt 2018/19 Annual Report and the Town Centre Master Plans Wednesday 9 October 2019 Council Chamber, Albion Street, Hāwera 3.00 pm South Taranaki Alive with opportunity 1 Extraordinary Council Wednesday 9 October 2019, 3pm - Governance Information Governance Information Committee Members Mayor Ross Dunlop (Chairperson) Deputy Mayor Phil Nixon Councillor Andy Beccard Councillor Bonita Bigham Councillor Kirsty Bourke Councillor Gary Brown Councillor Clem Coxhead Councillor Gordon Lawson Councillor Steffy Mackay Councillor Robert Northcott Councillor Jack Rangiwahia Councillor Bryan Roach Councillor Ian Wards Delegations The Full Council’s role is to carry out responsibilities under the Local Government Act 2002. It is the final decision-making authority within the Council and generally ratifies recommendations made by other committees. It is made up of all Councillors and the Mayor. Powers that cannot be delegated The powers that cannot be delegated by the Council are: (a) the power to make a rate (b) the power to make a bylaw (c) the power to borrow money, or purchase or dispose of assets, other than in accordance with the long-term plan (d) the power to adopt a long-term plan, annual plan or annual report (e) the power to appoint a chief executive (f) the power to adopt policies required to be adopted and consulted on under the Local Government Act 2002 in association with the long-term plan or developed for the purpose of the Local Governance Statement. (g) the power to adopt a remuneration and employment policy 2 Extraordinary Council Wednesday 9 October 2019, 3pm - Governance Information Health and Safety Message In the event of an emergency, please follow the instructions of Council staff. If there is an earthquake – drop, cover and hold where possible. Please remain where you are until further instruction is given. Conflicts of Interest Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as an elected member and any private or other external interest they might have. 3 Extraordinary Council Wednesday 9 October 2019, 3pm - Agenda Extraordinary Meeting Wednesday 9 October 2019, 3.00 pm To adopt the 2018/19 Annual Report and Town Centre Master Plans 1. Apologies 2. Reports 2.1 Adoption 2018/19 Annual Report ..............................................................Page 6 Appendix I – 2018/19 Annual Report 2.2 Town Centre Master Plans .................................................................... Page 105 Appendix I – Written feedback received from the Town Centre Master Plans consultation Appendix II – Notes from the Town Centre Master Plans meetings/consultation Appendix III – Town Centre Master Plans Ōpunakē Eltham Manaia Pātea Waverley 4 Extraordinary Council Wednesday 9 October 2019, 3pm - Apologies 1 1. Apologies Leave of Absence The Council may grant a member leave of absence following an application from that member. Leave of absences will be held in the Public Excluded section of the meeting. 5 Extraordinary Council Wednesday 9 October 2019, 3pm - Reports 2 Report Central File Ref 027/01 To Mayor and Councillors From Chief Executive, Waid Crockett Date 9 October 2019 Subject Adoption of 2018/19 Annual Report (This report shall not be construed as policy until adopted by full Council) Executive Summary 1. The adoption of the Annual Report is a statutory requirement under Section 98 (1) and Section 98 (3) of the Local Government Act 2002 which requires the Council to adopt the audited Annual Report for the year ended 30 June, by 31 October each year. 2. Since the interim year-end report was released, a small number of adjustments have been made to the final Annual Report at the request of the auditors. As a result of these adjustments, the Council’s overall deficit increased from $2.87 million to $3.2 million. 3. The main adjustments are as follows: • Adjustment for loss on disposal ($139,000) • Adjustment to roading depreciation ($211,000) • A few changes in disclosures Recommendation THAT the Council adopts the audited Annual Report of the South Taranaki District Council for the year ended 30 June 2019, in accordance with Section 98 (1) and Section 98 (3) of the Local Government Act 2002. Decision-Making Process Background 4. The Council is required to adopt an audited Annual Report by 31 October each year. The information required in the Annual Report is detailed in Part 3 of Schedule 10 of the Local Government Act 2002. 5. Audit New Zealand is in the process of completing its audit and will issue a final audit opinion on 9 October 2019 after the adoption of the Annual Report. As a result of final checking, minor changes to the financials may still be required and if so these will be tabled at the Council meeting along with the draft audit opinion. https://orion.stdc.govt.nz/p/doc/orgman/1/crppln/ar2018/Covering Report for AR adoption 2018-19.docx Page 1 of 2 6 Extraordinary Council Wednesday 9 October 2019, 3pm - Reports 2 The Document 6. An overview of the year can be found in the Mayor and Chief Executive’s message on pages 4 and 5 of the Annual Report and a more detailed activity review is covered on pages 9 to 18. Explanations of significant variances to the budget are detailed in the Financial Commentary on pages 19 to 23. A comprehensive review of each activity is also included throughout the document providing the reader with a complete picture of the performance of the Council during the year. 7. The Council is also required to produce an audited Summary of the Annual Report within 30 days of the adoption of the Annual Report. The Summary has been drafted and will be printed in the Taranaki Star on or before 9 November 2019. 8. It is important to note that the deficit is largely “on paper”, it is not cash and as such it will need careful explanation to the media and the public. A typical reaction to a figure of this size is that we have been “under rating” or that we have budgeted poorly. The two biggest contributors to the deficit are unbudgeted losses on disposal of assets worth $3.9 million which include the write-off of STDC’s share of the Landfill project and losses relating to market valuation of swaps (derivatives) worth $5.2 million, both of these have little or no impact on rates. Waid Crockett Chief Executive https://orion.stdc.govt.nz/p/doc/orgman/1/crppln/ar2018/Covering Report for AR adoption 2018-19.docx Page 2 of 2 7 Extraordinary Council Wednesday 9 October 2019, 3pm - Reports 2 SOUTH TARANAKI DISTRICT COUNCIL’S ANNUAL REPORT 2018/19 AKING S M OUTH TA RA N A THE MOST K I liveableDISTRICT IN NZ 8 Extraordinary Council Wednesday 9 October 2019, 3pm - Reports 2 contents mihi IHIRANGI Ko Taranaki kei runga. Ko Aotea, ko Kurahaupo e urunga mai ki uta. Ko Turi, ko Ruatea ngā tūpuna, Tihei mauri tū ki runga! Mai i Okurukuru ki Rāwa o Turi, Rāwa o Turi ki Waingongoro, 1 CONTENTS 2 Mihi Waingōngoro ki Whenuakura, 3 Contents Whenuakura ki Waitōtara. 4 Mayor and Chief Executive’s Message Ko wai tērā, ko Taranaki ki te Tonga. 6 Mission & Vision, Your Councillors E ngā tini wairua, kua whetūrangihia, koutou e korowaitia ana te 7 About the LTP, Annual Plan and tauheke rā, ko Pukehaupapa, ko Pukeonaki, e moe. Haere I raro I te Annual Report cycle kahu kōrako ki tua whakarere. Ki te kāinga o tāua te tangata. 9 Year in Review 19 Financial Commentary Hoki atu rā koutou ki Hawaiki nui, Hawaiki roa, Hawaiki pāmamao. 24 Statement of Compliance and Ki a tātou ngā uri o Tiki, ki ngā kanohi kitea. Tātou mā e kawea nei Responsibility ngā kete matauranga o te ao tūroa, o te ao hurihuri. Tihei mouri ora. 25 Independent Auditors Report 27 About this Report Ko te kaupapa e anga atu nei, ko te Hōtaka o te wā, hei tirohanga ki 29 Democracy & Leadership mua mā tātou ki te Tonga. Kia whai nei I ngā wawata kia pākari ai te 35 Water Supply rohe. 45 Stormwater Kāti rā, ki a koutou, ki a tātou, rire, rire Hau Pai marire! 51 Wastewater 59 Solid Waste 63 Roading & Footpaths 67 Community Facilities 79 Arts & Culture So stands Taranaki above 83 District Economy Aotea and Kurahaupo are anchored ashore, 87 Community Development Turi and Ruatea are our ancestors. 91 Environmental Sustainability So, we share the breath of life! 95 Regulatory Services From Okurukuru to Rāwa o Turi, 103 Coastal Structures From Rāwa o Turi to the Waingongoro River, 105 Corporate Activities From the Waingōngoro to the Whenuakura River, 107 Statement of Accounting Policies From the Whenuakura to the Waitōtara River. 118 Funding Impact Statements 134 Statement of Financial Performance Who are we, South Taranaki. 135 Statement of Financial Position To those spirits, who have passed beyond, you who cloak our 136 Statement of Changes in Equity mountain, Pukehaupapa, Pukeonaki, rest in peace. Go beyond the veil 137 Statement of Comprehensive Revenue with the protection of peace. To the ancestral home of us, the people. & Expense 138 Statement of Cashflow Return to Hawaiki nui, Hawaiki roa and Hawaiki pāmamao. 139 Notes to Financial Statements To those of us who remain, the descendants of Tiki, the living. We, the 185 Political Structure bearers of the baskets of knowledge from the past and present. So, 187 Elected Members the breath of life. 188 Management and Staff So, the focus for this is the Long Term Plan, to look forward for us the people of South Taranaki.
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