Central Student Association Bylaws Table of Contents
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CENTRAL STUDENT ASSOCIATION BYLAWS TABLE OF CONTENTS Bylaw 1 1. Introduction to the Central Student Association 2. Definition of Terms 3. Rules of Order 4. Membership 5. Member Colleges of the CSA 6. Fees 7. Board of Directors 8. Director Job Descriptions 9. Committees 10. Executive 11. Executive Duties 12. Job Descriptions of the Executive 13. Executive Empowerment 14. Meetings of the Board of Directors 15. Accountability and Removal From Office 16. Amendment 17. Confidentiality 18. Conflict of Interest Bylaw 2 – Electoral Bylaws for General Elections 1. Electoral Officers 2. General Elections 3. By-Elections 4. Board and Executive Responsibilities with regard to Elections 5. Nominations 6. Referenda 7. Responsibilities of Candidates and Referendum Teams 8. Campaign Rules 9. Penalties for Campaign Infractions 10. Appeals for CEO Decisions 11. Voting Eligibility 12. Format of Ballots 13. Announcements of the Results 14. Slates 15. Technical Issues Complaint Form CENTRAL STUDENT ASSOCIATION BYLAWS TABLE OF CONTENTS 16. Online Elections Contingency Plan 17. Contingency Plan Execution 18. Auditing/Recounting the Ballots 19. Third Parties Bylaw 3 – Financial Bylaws 1. Execution 2. Financial Year and Long Term Investment 3. Cheques, Drafts, and Notes 4. Deposit or Securities for Safekeeping 5. Budgeting Process 6. Budget Line Descriptions 7. Expenditures 8. Finance Committee 9. Sources of Additional Revenue 10. Transparency Bylaw 4 – Members’ Meetings 1. Annual and Other Meetings of Members 2. Error or Omission in Notice Bylaw 5 – Policy Manual 1. Definition of Terms 2. Policy Resolutions 3. Simple Resolutions 4. Policy Review 5. Suspension of Policies 6. Policy Manual CENTRAL STUDENT ASSOCIATION BYLAW 1 Contents 1. Introduction to the Central Student Association 2. Definition of Terms 3. Rules of Order 4. Membership 5. Member Colleges of the CSA 6. Fees 7. Board of Directors 8. Director Job Descriptions 9. Committees 10. Executive 11. Executive Duties 12. Job Descriptions of the Executive 13. Executive Empowerment 14. Meetings of the Board of Directors 15. Accountability and Removal From Office 16. Amendment 17. Confidentiality 18. Conflict of Interest CENTRAL STUDENT ASSOCIATION BYLAW 1 The bylaw relating generally to the transaction of the affairs of the University of Guelph Central Student Association. Be it conclusively enacted as a by-law of the University of Guelph Central Student Association as follows: 1. Introduction to the Central Student Association The Central Student Association (hereafter referred to as the ‘CSA’) is a not-for-profit corporation incorporated under the provincial Corporations Act, that works to serve and protect the rights of undergraduate students at the University of Guelph. The day-to-day management of the CSA consists of the Board of Directors, an elected Executive, numerous other staff, and volunteers. CENTRAL STUDENT ASSOCIATION BYLAW 1 2. Definition of Terms 2.1. Full-time Undergraduate or Part-Time Undergraduate A "Full-time Undergraduate" or "Part-time Undergraduate" is defined as a person who is registered at the University of Guelph as a full-time or part-time undergraduate student as the same is defined from time to time by the Registrar of the University of Guelph, or as a person who has been registered in one of the immediately preceding two semesters and who is eligible to continue in a recognized program at the University of Guelph. 2.2. Executive The “Executive” shall be composed of the five commissioners of the CSA, namely the full time, Academic & University Affairs Commissioner, Communications & Corporate Affairs Commissioner, External Affairs Commissioner, Human Resources & Operations Commissioner and Local Affairs Commissioner. 2.3. Director “Director” means any individual appointed by an organization or elected at-large to represent students on the CSA Board of Directors 2.4. Member College "Member College" means such councils formed by the association of elected representatives within the same college as recognized by the University of Guelph CSA Board of Directors. 2.5. Student Organization Representatives 2.5.1. Interhall Council "Interhall" means such council as is formed by the association of elected representatives of residence students as recognized by the CSA Board of Directors. 2.5.2. Guelph Campus Co-op "Guelph Campus Co-op" is defined as the co-operative formed by such membership as recognized by the CSA Board of Directors. 2.5.3. Ontario Public Interest Research Group "Ontario Public Interest Research Group (OPIRG)" is defined as the fee-collecting agency at the University of Guelph as recognized by the CSA Board of Directors. 2.5.4. Student Senate Caucus "Student Senate Caucus" means the caucus formed amongst the elected student senators to the University of Guelph Senate. 2.5.5. Student Board of Governors Representative "Student Board of Governors Representative" means the elected undergraduate member of the University of Guelph Board of Governors who receives the most votes in the Board of Governors election. In the event that the individual who receives the most votes declines, then the seat should go to the other elected Board of Governors representative. 2.5.6. International Student Organization “International Student Organization” means the association of elected representatives of international students at the University of Guelph as recognized by the Centre for International Programs and the CSA. 2.5.7. CJ Munford Centre “CJ Munford Centre “ is defined as the resource center on issues of race/racism and other issues relevant to the lives of racialized people, formed by such membership as recognized by the CSA Board of Directors. Members of the C.J. Munford Centre executive have an understanding of systemic and overt oppression and the challenges which students CENTRAL STUDENT ASSOCIATION BYLAW 1 of color face. The intention of this seat is to uphold Appendix F of the CSA Policy Manual, Section 5.3 (Declaration of Rights of Racialized Students) and to further the CSA’s struggle against oppression both within and without. 2.5.8. Guelph Resource Centre for Gender Empowerment and Diversity “Guelph Resource Center for Gender Empowerment and Diversity” is defined as a student funded, collectively run resource centre for all people although some programs are women and/or trans folk specific. It advocates for anti- oppression issues within a feminist framework, recognizing that "women's issues" consist in struggles against all systems of domination. The intention of this seat is to uphold the Declaration of the Rights of the Woman Student in the CSA policies and to further the CSA's struggle against oppression both within and without. 2.5.9. Guelph Queer Equality “Guelph Queer Equality” is defined as a safe and supportive environment for all people in the transgendered, bisexual, lesbian and gay community. Established in 1973, this group has been a strong and ongoing presence on campus working toward equality for people in the queer community. The intention of this seat is to uphold the Declaration of the Rights of the Lesbian, Gay, Bisexual, Transgendered, Transsexual, Two-Spirited, Non-Gender Identified, Queer and Intersexed Students in the CSA policies and to further the CSA's struggle against oppression both within and without. CENTRAL STUDENT ASSOCIATION BYLAW 1 3. Rules of Order 3.1. The Central Student Association Board of Directors abides by the procedure entitled the Central Student Association's Rules of Order. The Central Student Association's Rules of Order shall be known as Appendix A of these by-laws. 3.2. Roberts' Rules of Order applies when the Central Student Association's Rules of Order do not state a certain procedure, notwithstanding any articles/clauses contained in the Central Student Association's by-laws. CENTRAL STUDENT ASSOCIATION BYLAW 1 4. Membership 4.1. All persons who are undergraduate students enrolled in a degree program and who pay the CSA membership fee at the University of Guelph shall be deemed members of the University of Guelph's Central Student Association. 4.1.1. Students appealing a decision which affects their status as an undergraduate student shall be deemed members of the Central Student Association until such time as their appeal has been concluded. 4.2. Each such member is entitled to vote in such elections and meetings of the membership of the Central Student Association as may be held by the Board of Directors subject entirely to the terms stated in this bylaw and any bylaw pursuant thereto. CENTRAL STUDENT ASSOCIATION BYLAW 1 5. Member Colleges of the CSA 5.1. Member colleges of the Central Student Association include the following: • College of Arts Student Union • College of Biological Science Student Council • College of Physical and Engineering Science Student Council • College of Social and Applied Human Sciences Student Alliance • Student's Federation of the Ontario Agricultural College • Central Veterinary Students Association • College of Management and Economics Students Association CENTRAL STUDENT ASSOCIATION BYLAW 1 6. Fees 6.1. Each member in good standing of the Central Student Association shall pay a semester fee to the Central Student Association, no later than 15 class days after the beginning of each semester in which they are enrolled as an undergraduate student It shall be the responsibility of the Human Resources & Operations Commissioner to ensure that all fees owing to the Central Student Association are collected in a timely manner, pursuant to “Board of Governors Principles of Recognition of Student Governments, Associations and Societies Procedures”. 6.2. The membership fee schedule shall be established by referendum as per Article 15 of this bylaw. The amount shall be entered into the bylaws of the Central Student Association together with the date of the authorizing referendum. 6.3. There shall be a referendum on membership fees at such time as the Board of Directors deems necessary, as per Bylaw 2 (Electoral Bylaws). 6.4. The membership fee shall be $12.00 per semester for each full time, registered, undergraduate student of the University of Guelph, also established by a general referendum held November 7, 1985.