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Notice of Ordinary Meeting to Be Held on 18 November 2015 at 5Pm Council Chambers - 2 Pulteney Street, Taree

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Notice of Ordinary Meeting to Be Held on 18 November 2015 at 5Pm Council Chambers - 2 Pulteney Street, Taree Notice of Ordinary Meeting to be held on 18 November 2015 at 5pm Council Chambers - 2 Pulteney Street, Taree Attendance of the following Councillors is respectfully requested:- Chair: Mayor Paul Hogan Deputy Chair: Councillor David West [Deputy Mayor] Councillors: Kathryn Bell, Brad Christensen, Peter Epov, Robyn Jenkins, Trent Jennison, David Keegan & Alan Tickle. Attendance of the following Staff is requested: Executive Leader: Paul De Szell Acting Executive Leader: Daniel Aldridge Senior Leaders: Phil Miles, Bruce Moore & Jane Ree Administrative: Michelle Jobson Ron Posselt General Manager *** PLEASE NOTE *** The proceedings of this Meeting will be recorded by Council to assist in ensuring the accuracy of the Minutes of the Meeting. Persons in the gallery are advised that under the Local Government Act, 1993 a person may NOT record the proceedings of a meeting of a Council or Committee WITHOUT the authority of the Council or Committee. Record includes a tape, video camera and any electronic device capable of recording speech. It would also be appreciated if mobile phones could be switched off so as not to disrupt the meeting. Copies of attachments are available for viewing at Council’s Administration Centre, libraries or Council’s website at taree.cc/agendas In accordance with the NSW Privacy and Personal Information Protection Act 1998, all discussion held during the Open Council meeting is public information. *** A G E N D A *** 1 Call to Order 2 Prayer 3 Acknowledgement of Traditional Custodians 4 Special Activity (if required) 5 Apologies 6 Confirmation of the following Minutes: Ordinary Meeting held on 21 October 2015 7 Disclosures of Interest 8 Mayoral Minute Fit for the Future 9 Late Correspondence (If Council so resolves). 10 Notice of Public Speakers 11 Staff Reports Please note that in accordance with Section 375A of the Local Government Act 1993 a division is required to be called whenever a planning decision is made at a Council meeting. Accordingly, the Mayor will call for a division in respect of the motion, which will show the names of those Councillors that voted for and the names of Councillors that opposed the resolution. The Minutes of the Council Meeting will be the formal register of such decisions. Page No 1 Expansion of Existing Rural Tourist Facility 1 - 10 2 Highway Service Centre, Caravan Sales/Workshop and Caravan Park – Lot 20 DP 628599 – Pacific Highway, Nabiac 11 - 22 3 Mick Tuck Sports Participation Award 23 - 24 4 Monthly Capital Works Program Progress Report – October 2015 25 - 26 5 Investment Report - October 2015 27 - 30 6 Monthly Financial Information Report - October 2015 31 - 34 7 Financial Statements and Reports – Year ended 30 June 2015 35 - 40 8 Local Traffic Committee – 8 October 2015 41 - 46 Page 2 of 4 9 Review of Policies 47 - 48 10 Annual Report 2014/2015 49 - 52 11 Companion Animals Identification Process 53 - 56 12 Tender – Bridge Inspections and Load Capacity Assessments - Contract 2015/03 57 - 61 12 Questions on Notice 13 Matters of urgent business 14 Closed Council Page 3 of 4 COUNCIL’S CHARTER Greater Taree City Council is a local authority constituted under the Local Government Act 1993. The Act includes a Charter for all Councils in NSW. The Charter is a set of principles that are a guide to councils in carrying out their functions. A council may add other principles not inconsistent with those in the Act. Council’s Charter is:- to provide directly or on behalf of other to bear in mind that it is the custodian and levels of government, after due trustee of public assets and to effectively consultation, adequate, equitable and account for and manage the assets for appropriate services and facilities for the which it is responsible; community and to ensure that those services are managed efficiently and to facilitate the involvement of Councillors, effectively; members of the public, users of facilities and services and Council staff in the to exercise community leadership; development, improvement and coordination of local government; to exercise its functions in a manner that is consistent with and actively promotes the to raise funds for local purposes by the fair principles of cultural diversity; imposition of rates, charges and fees, by income earned from investments and, when to promote and to provide and plan for the appropriate, by borrowings and grants; needs of children; to keep the local community and the State to properly manage, develop, protect, government (and through it the wider restore, enhance and conserve the community) informed about its activities; environment of the area for which it is responsible, in a manner that is consistent to ensure that in the exercise of its with and promotes the principles of regulatory functions, it acts consistently and ecologically sustainable development ; without bias, particularly where an activity of the Council is affected; and to have regard to the long term and cumulative effects of its decisions; to be a responsible employer. Council Statement of Commitment As duly elected Councillors with the Greater Taree City Council, we will endeavour to make decisions in good faith and in the best interest of the community of the Manning Valley area. We will also use our best efforts in exercising careful stewardship over the public assets in our trust. We will perform our public duty in accordance with these principles: Integrity Leadership Selflessness Objectivity Accountability Openness Honesty, and Respect Page 4 of 4 ORDINARY MEETING OF COUNCIL 18 NOVEMBER 2015 BUSINESS PAPERS MAYORAL MINUTE FIT FOR THE FUTURE (S1089) The NSW Government’s Fit for the Future process is drawing to a conclusion. The Independent Pricing and Regulatory Tribunal has assessed proposals from NSW Councils and their report has been released. The Government has requested feedback on that report by today. In the interests of transparency to our community I will now place on the public record Greater Taree City Council’s response to the IPART report. Greater Taree City Council (GTCC) has been rated as satisfying the scale and capacity criteria but not satisfying two out of three of the financial benchmarks. Of the councils surrounding GTCC, both Gloucester and Walcha do not satisfy the scale and capacity criteria. The ILGRP made no recommendation regarding Walcha and GTCC, there is no community of interest so no consideration was given to this merger possibility. Consideration has been given to merging with Gloucester Shire Council (GSC), however, a merger would see an increase to the current GTCC area of 40%, an increase in road length of 40% and an increase in bridge length of 62% for a revenue increase of less than 20%. The primary financial issue that GTCC is currently addressing is the extent of infrastructure and a merger with GSC would worsen that situation. By contrast IPART suggests there is $11m in public benefit from a merger between GSC and Great Lakes Council (GLC), which is rated as ‘fit’ on all criteria. While GTCC recognises a GLC/GSC would seem to be a far better outcome than a GTCC/GSC merger, we are willing to be party to further discussions if the Government deems it appropriate including potential boundary changes. We note that GTCC is in a group of councils with scale and capacity but not financial sustainability. We recommend that when the dust settles on mergers consideration be given to sustainable funding models to assist this group of councils provide basic sustainable infrastructure to their communities. This will require a model that redistributes current grant funds from sustainable councils to those that can never be sustainable under their own funding. A guaranteed level of transport and access across NSW is critical to the future sustainability of the whole state. GTCC would be pleased to be part of the process for developing such models. RECOMMENDATION That the information be noted. .......................................................................... Mayor Page 1 of 1 ORDINARY MEETING OF COUNCIL 18 NOVEMBER 2015 BUSINESS PAPER 1 EXPANSION OF EXISTING RURAL TOURIST FACILITY (257/2015/DA) Report Author: Arnna Fotheringham Development Planner Authorised: Bruce Moore Senior Leader Regulatory Services SUMMARY The purpose of this report is to consider an application for the expansion of an existing rural tourist facility on Lot 3 DP 873895, 93-97 Beauly Road, Tinonee. The key assessment issues relate to the permissibly of the proposed expansion and the traffic impacts likely to generated. Both of these issues are discussed in the body of the report. RECOMMENDATION That Development Application 257/2015/DA for the expansion of a rural tourist facility on Lot 3 DP 873895, 93-97 Beauly Road, Tinonee be approved subject to the conditions contained in attachment (i) to this report. APPLICATION DETAILS Application Number 257/2015/DA Applicant PDA Services Owner N A & J E Mackenzie Date Lodged 22 December 2014 Land to be Developed Lot 3 DP 873895 – 93-97 Beauly Road Tinonee Land Use Zone RU1 Primary Production – LEP 2010 Variations to Development Controls N/A Summary of Variations N/A Integrated Development N/A Number of Submissions Received 6 Page 1 of 61 Ordinary Meeting of Council – 18 November 2015 BACKGROUND In November 1997 Council granted consent for “Farm Stay Facilities” at 93-97 Beauly Road Tinonee. It is important to note, that while the application was referred to as a Farm Stay Facility, the approved development was legally defined as a Rural Tourist Facility under the former Local Environmental Plan 1995. The approved development was to be carried out in two stages and consisted of the following: Stage 1 A manager’s residence (in addition to the existing dwelling on site) Tourist cabins x 2 Stage 2 Conversion of the managers residence to additional tourist accommodation. Conversion of the existing dwelling to a managers residence.
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