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Quadrennial Review of Town and Parish Council Member's Allowances

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Quadrennial Review of Town and Parish Council Member's Allowances QUADRENNIAL REVIEW OF TOWN AND PARISH COUNCIL MEMBERS’ ALLOWANCES East Kent Joint Parish Independent Remuneration Panel February 2021 Contents Page Nos 1. Foreword Introduction on behalf of the East Kent Joint Parish Independent 3 Remuneration Panel by the Chairman, Mr K London. 2. The East Kent Joint Parish Independent Remuneration Panel 5 3. Recommendations for Town and Parish Council’s 8 The Panel's report on the proposals for town and parish councils in Canterbury City Council, Dover District Council and Thanet District Council. 4. Summary of Recommendations for Town and Parish Council’s 19 5. Appendix 25 1 Section One Foreword by the Chairman An introduction by the Chairman, Mr Kenneth London, to the review on behalf of the East Kent Joint Parish Independent Remuneration Panel 2 Chairman's Foreword Since 2003 the law has required an independent panel to recommend the amount of remuneration that might reasonably be applied to the duties of members of district/city councils and council committees (whether appointed as independent members or from elected councillors). Although there has been much discussion of the need or otherwise of remuneration for councillors, the duty of the Independent Remuneration Panel members is clear; that is to determine a reasonable level of remuneration for the elected and independent members of councils and council committees, accepting that a certain proportion of such remuneration shall be remitted in respect of the voluntary element of their work. In the case of parish councillors, the panel is directed to express recommended Basic and Chairman’s Allowances as a percentage of the actual Basic Allowance paid to district/city councillors in the district/city within the boundaries of which the particular parish is situated. The Panel has taken the view that the principal parameter governing the deliberations of parish councils is the size of the local electorate and after consideration it has been decided to continue with three remuneration bands as set out in this document. It should be noted that city/district councils do not necessarily pay the full rates of allowance recommended by the panel and it is recognised that parish council’s may not wish to pay the full levels recommended. It is noted that at the time of writing only a small minority of parish councils pay Basic and/or Chairman’s Allowances, although some pay Civic Allowances, the setting of which falls outside the remit of the Panel. The methodology of the deliberations of the Panel is set out in the document and a summary of recommendations is given in Section 4 for easy reference. Although the level of response by councils to the questionnaire sent to parishes was understandably low due to the number of parishes that do not pay a Parish Basic Allowance, sufficient data was provided upon which to draw conclusions. Nevertheless, a higher level of participation might have yielded significant information and enabled more sensitive judgement. It is the view of the Panel that in the absence of objections the current arrangements that have been in place since 2009 are not a cause of concern for the Towns and Parish Council’s that choose to pay them in the three districts. 3 The Panel is aware of the global situation which provides the backdrop for its deliberations, but it views its duty as being to opine upon what it believes to be a fair level of remuneration for the duties and responsibilities of councillors. It is up to individual councils to decide what they wish or can afford to pay. The Panel believes that what follows gives a reasonable summary of the value of an individual member’s work in the terms set out herein. I commend this report to the officers and members of the town and parish councils in the areas of Canterbury City Council, Dover District Council and Thanet District Council. Kenneth London Chairman 4 Section Two About the East Kent Joint Parish Independent Remuneration Panel The process and recommendations of the East Kent Joint Parish Independent Remuneration Panel for the municipal years 2021 to 2025 5 East Kent Joint Parish Independent Remuneration Panel 1. Introduction 1.1 The Independent Remuneration Panel is appointed, and acts in accordance with, the provisions of the Local Authorities (Member's Allowances) (England) Regulations 2003 (as amended). This requires a minimum of three members who cannot be currently serving Officers or Councillors of a local authority. 1.2 The membership of the East Kent Joint Independent Remuneration Panel consists of two independent members appointed by Dover District Council and Thanet District Council and one independent member appointed by Canterbury City Council. 1.3 In addition to setting allowances for district councils, the East Kent Joint Independent Remuneration Panel is required to convene as the East Kent Joint Parish Independent Remuneration Panel to recommend allowances for Town and Parish Councils. 1.4 The Panel consists of the following members: Mr Kenneth London (Chairman) Mr Kenneth London is a retired Local Government Civil Engineer, Justice of the Peace and Chairman of the Kent Courts Board. Mr William Ferrier Mr William G Ferrier is a retired Master Mariner and a former Magistrate of the East Kent Bench. Mr Alan Goodall Mr Alan Goodall is a retired Civil Servant (UK Border Force) and former Independent Chairman of Dover District Council Standards Committee. Mrs Sue Longden Mrs Sue Longden is a management accountant, with thirty years' local government strategic and service experience. 6 Mrs Kerry Sabin-Dawson Mrs Kerry Sabin-Dawson is a qualified primary school teacher and the chair of a governing body of a school in Thanet. Quadrennial Reviews 2.1 The Independent Remuneration Panel is required to undertake a review of allowance schemes and may make recommendations on allowances for a period of up to four years. Terms of Reference 3.1 The Panel is required under provisions of the Local Authorities (Member's Allowances) (England) Regulations 2003 (as amended) to produce a report containing recommendations for an allowance scheme as follows: • To recommend the amount of Parish Basic Allowance payable to councillors; • To recommend the amount of Chairman’s Parish Basic Allowance payable to the chairman of the council; • To recommend the amount for Travel and Subsistence allowance payable to the chairman of the council or to all of its members; and • To determine whether to recommend the same levels of parish basic allowance and parish travel and subsistence allowance to all the authorities in respect of which it was established. 3.2 The Panel must also express any recommendation in respect of the Parish Basic Allowance as a percentage of the Basic Allowance for the corresponding District Council and a monetary sum corresponding with that percentage. The percentage may be up to one hundred percent. 7 Section Three Quadrennial Review for Town and Parish Councils The process and recommendations of the East Kent Joint Parish Independent Remuneration Panel for the municipal years 2021 to 2025 8 Quadrennial Review 2021 - 2025 1. Introduction 1.1 The Independent Remuneration Panel had commenced its review in late 2019 with the intention of producing a final report in Spring 2020. However, due to the coronavirus pandemic this work had to be suspended until such time as resources allowed for it to be concluded. 1.2 The Panel is keenly aware that the majority of parish councils do not pay any allowances to their elected members and that the payment of allowances is not a motivating factor for members of the public wishing to stand for office and represent their communities. However, it is also conscious that the payment of an allowance could make the difference to some people in being able to afford to stand for office and consideration has been given to the impact that the proposed allowance levels could have in that respect. 1.3 It is of course for each town and parish council to determine whether it wishes to implement allowances for its elected members and the level that they set them at, subject to it having regard to the recommendations of the Panel in making that determination. 2. Methodology of Review 2.1 The Independent Remuneration Panel initiated the Quadrennial Review of Town and Parish Councils in late 2019 by circulating a questionnaire inviting all town and parish councils to provide their views. The Panel was particularly interested to learn if there were areas of concern arising from the recommendations of its previous Quadrennial Review. 2.2 The Panel considered the limited number of responses received, noting that none objected to the framework set out in the last review. There were a small number of comments received relating to the range of the bandings and the Panel has given this issue consideration in formulating its recommendations. 9 3. Civic Dignitaries Allowance 3.1 The Local Government Act 1972 permits the payment of an allowance to the Chairman and Vice-Chairman (or Mayor and Deputy Mayor) by a parish council to meet the expenses of the office. 3.2 The civic dignitaries allowance falls outside of the remit of the Panel as the relevant sections of the Local Government Act 1972 are still in force and therefore the Panel will not be making any recommendation in respect of it. This allowance is separate from the Chairman’s Parish Basic Allowance in respect of which the panel makes a recommendation. A parish council may choose to pay both allowances concurrently if it so wishes. 4. PARISH BASIC ALLOWANCE Introduction 4.1 The Basic Allowance is a discretionary allowance “intended to recognise the time commitment of… councillors, including such inevitable calls on their time as meetings with officers and constituents…It is also intended to cover incidental costs such as the use of their homes.”1 4.2 However, the original guidance on Members Allowances for England stated that “it is important that some element of the work of members continues to be voluntary – that some hours are not remunerated.
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