Administrator

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Administrator Recruitment Pack - Administrator Complicité is looking for an organised, resourceful individual with the ability to remain calm under pressure to become its new Administrator. The Administrator is the focal point of our small office team in London that produces ambitious and collaborative touring theatre. If you have a superb telephone manner, excellent administrative skills and an interest in theatre and the arts then we would love to hear from you. There is no requirement for an arts background and we welcome candidates who believe they have transferable skills relevant to the post (see below). This is a pivotal role, maintaining the smooth running of the office and being the first point of contact via telephone and email. The Administrator supports, and is a part of, a staff team of seven: Simon McBurney Artistic Director Polly Gifford Executive Director Louise Wiggins Finance Manager Holly Foulds Communications Manager Laura Rolinson Project Producer Natalie Raaum Creative Learning Producer Miška Groidlova Administrator (current) Principal duties & responsibilities Office Administration • Act as first point of contact for all telephone enquiries • Manage general email accounts and answer correspondence • Manage post, including distribution • Monitor and order stationery and office supplies • Arrange staff travel and accommodation when required • Arrange office cleaning and recycling • Coordinate parking permits and rubbish collection • Manage and update Filemaker Pro database and website mailing list • Maintain office filing and archive • General administrative support for the office team Finance • Manage and reconcile monthly petty cash • Maintain purchase spreadsheet for online transactions • Manage stationery and postage budgets Production Support – in liaison with Project Producer & production team • Book rooms for rehearsals, workshops, meetings and deliver/collect equipment • Order props, materials and supplies • Arrange travel, accommodation, visa and work permits 1 • Support artist availability checks and auditions • Liaise with the Artistic Director’s PA to coordinate diaries Creative Learning – in liaison with Creative Learning Producer • Book and coordinate workshops with schools/universities/festivals (UK & international) • Liaise with teachers and Complicité practitioners, negotiate fees and issue agreements • Update Creative Learning database, book rooms & deliver/collect workshop equipment Marketing & Digital • Assist the Communications Manager with audience feedback surveys • Help to create assets for social media (e.g. Instagram stories), as well as posting and uploading, updating the website and the digital archive • Monitor press and file articles both printed and digital • Coordinate company newsletter and manage printing and distribution • Assist the Communications Manager in managing company mailing lists • Update website content in liaison with Communications Manager Merchandise • Manage stock, orders and delivery of merchandise to venues, bookshops and individuals • Seek opportunities for new points of sale • Organise sale of merchandise at venues while on tour Fundraising • Maintain relationship with individual donors, process renewals and update fundraising documentation • Coordinate fundraising events and the company’s annual donor dinner, in liaison with the staff team Sustainability • Monitor the company’s Environmental Policy and report to funders • Research new opportunities around sustainable practice Rights Requests • Respond to rights requests, negotiate conditions, issue agreements and invoices • Obtain marketing/press material from rights already granted Person Specification Essential • At least 1 year’s professional experience in a similar role • Excellent attention to detail and organisational skills • Strong verbal and written communication skills • Willingness to work flexible hours when required • Ability to work as part of a small team • Ability to work on own initiative • Interest in the performing arts • Ability to juggle many tasks • Knowledge of Microsoft Office Desirable • Knowledge of Mac computers, databases and IT systems • Interest in environmental sustainability 2 Terms of Appointment Salary: £24,000 per annum Holiday: 25 days in each complete holiday year (April to March), plus bank holidays Hours of work: Full time, 40 hours per week, Monday to Friday 10am–6pm, although evening and weekend work will sometimes be required, for which Time Off in Lieu is given Type of contract: Permanent, following successfully completed 3-month probation period Pension: If applicable, Complicité will make a 5% contribution to its workplace pension scheme References: Offers of employment are subject to receipt of satisfactory references Training: Complicité staff are supported by being offered training as required and are encouraged to join appropriate networks to support their professional development About Complicité Complicité is an international theatre company based in London led by Artistic Director and co- founder Simon McBurney. Complicité creates work that strengthens human interconnection, using the complicity between performer and audience that is at the heart of the theatrical experience. Complicité works across art forms, believing theatre, opera, film, installation, publication and participatory arts can all be sites for the collective act of imagination. Founded in 1983, the Company has won over 50 major theatre awards worldwide. Complicité began life as a collective and this spirit of collective enquiry, of collaborative curiosity, has driven the work throughout its history. The Company is famous for making its work through extensive periods of research and development which brings together performers, designers, writers, artists and specialists from diverse fields to create the works – a process now known simply as ‘devising’. The main body of work has been of devised theatre pieces along with adaptations and revivals of classic texts but the Company has also created opera and worked in other media, with radio productions of Mnemonic and John Berger’s To The Wedding, Pet Shop Boys Meet Eisenstein, a collaboration with The Pet Shop Boys in Trafalgar Square in central London, and The Vertical Line, a multi-disciplinary installation performed in a disused tube station. Alongside Simon McBurney’s work the Company supports artists through the Complicité Associates and ‘Developed with Complicité’ strands. The Company is committed to widening access and pro-actively seeks to support talented artists who are under-represented in the theatre sector. Learning and engagement are central to its work and its award-winning Creative Learning and Participation programme includes professional development, work in schools and colleges and participatory projects for a range of groups. 3 Current Productions I’ll Take You to Mrs Cole! A Complicité Associates and Polka Theatre co-production Based on the book by Nigel Gray and Michael Foreman Adapted and directed by Catherine Alexander The energy of a gig with powerful storytelling and exquisite animation. It’s 1981 and ska music pulses. Young Ashley creates havoc by getting lost in a wild, imaginative world while Mum longs to return home to Barbados. When Jedi battles and forest adventures go too far, will Mum resort to the scariest threat of all? Accompanied by an original soundtrack, this is a funny, anarchic show for children and a nostalgic trip for adults. The Last of the Pelican Daughters A Wardrobe Ensemble, Complicité and Royal & Derngate Northampton co-production In folklore, pelican mothers feed their young on their own blood. In 2019, four sisters are trying to divide their mother’s house between them. Joy wants a baby, Storm wants to be seen, Sage wants to be paid, Maia doesn’t want anyone to find out her secret and Granny’s in a wheelchair on day release. Mum’s presence still seeps through the ceiling and the floors. The Pelican Daughters are home for the last time. The Happy Tragedy of Being Woke Produced by Complicité At the Edinburgh International Festival we presented an excerpt of Clint Dyer’s passionate new play, The Happy Tragedy of Being Woke, directed by Clint Dyer and Simon McBurney. Through the lens of cross-cultural adoption, including verbatim transcripts from adoptees, the play invites us to share the raw experiences of individuals torn between two different cultures and to contemplate how we navigate our own place in the world. 4 Recent Productions everything that rises must dance Choreography Sasha Milavic Davies, Composer Lucy Railton A participatory dance piece for 200 women of all backgrounds, ages and abilities created in 2 weeks and performed at three London venues. The performance is a celebration of female relationships, an ode to the way women have danced throughout history, and a living archive of contemporary female movement. ‘It was a profound and life changing experience, emotionally and physically I grew and will continue growing along with my newfound friends it’s one of the finest things I have ever done and I am extremely proud of us all.’ Participant Supported by DanceXchange, Trinity Laban, Sadlers Wells, Dance Umbrella The Encounter (2015-18) Directed & performed by Simon McBurney Inspired by the book Amazon Beaming by Petru Popescu, The Encounter is the true story of National Geographic photographer Loren McIntyre who, lost in a remote area of Brazil in 1969, had a startling encounter that was to change his life forever. Simon McBurney’s solo performance threads scenes of his own life with
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