Glebe Field Centre Tel: 01773 853928 Glebe Field Close E-mail: [email protected] Crich Website: www crich-pc.gov.uk

DE4 5EU

MINUTES OF THE MEETING OF CRICH PARISH COUNCIL HELD VIA VIDEO CONFERENCE, ON MONDAY 2ND NOVEMBER 2020 AT 7.30PM

0267/20 Present: Cllrs: M Lane (Chair), M Baugh, V Broom, C Collison, J James, K Smith, V Thorpe, R Walsh, P Yorke In attendance: C Jennings – Clerk & Responsible Financial Officer Also present: None

0268/20 TO NOTE ABSENCE None

0269/20 VARIATION OF ORDER OF BUSINESS It was not considered necessary to vary the order of business.

0270/20 DECLARATION OF MEMBERS INTERESTS a) To enable Members to declare the existence and nature of any Disclosable Pecuniary Interest they have in subsequent agenda items, in accordance with the Parish Council’s Code of Conduct. Interests that become apparent at a later stage in the proceedings may be declared at that time. b) To receive and approve requests for dispensation from members on matters in which they have a Disclosable Pecuniary Interest. Personal Interests (not Pecuniary) declared: Cllr M Baugh – Planning Application AVA/2020/0978 - 3 Taylors Yard, Market Place – neighbour Cllr V Broom – Planning Application AVA/2020/0914 - Crich Carr CE Voluntary Controlled Primary School, Hindersitch Lane – husband is a Governor Cllr R Walsh - AVA/2020/0978 - 3 Taylors Yard, Market Place, Crich – knows the Architect.

PUBLIC SPEAKING 0271/20 a) A period of 15 minutes will be made available for members of the public and members of the Council to comment on any matter. Speaking is limited to 3 minutes per person and is at the discretion of the Chair. None present

0272/20 b) If the Police Liaison Officer, a County or District Councillor is in attendance, they will be given the opportunity to raise any relevant matter.

AVBC Cllr Thorpe advised she continued to monitor and report the problem of mud on the road at Hill, A610. It was still unclear whether the Boundary changes document given to Chair outlining local Ward changes being proposed was current and could be circulated for comment, as AVBC had advised there was no document available for consultation.

0273/20 CHAIR’S ANNOUNCEMENTS Chair reported that she had attended a virtual meeting of the Covid-19 Mutual Aid Group where it had been agreed there was no current demand for services and the Group would remain on standby. However, that was prior to the new lockdown being announced which might change the situation. Chair had been contacted by the Secretary of the local branch of the British Legion, who advised that there would be no Remembrance activities now taking place, It was agreed Chair should still lay the Council wreath at a time to suit her.

Cllr R Walsh joined the Meeting at 7.43pm – problems with connecting to Zoom.

MINUTES 0274/20 Resolved: To approve the Minutes of the Parish Council Meeting held on Monday 5th October 2020 with the following amendment – Minute no 0258/20 Bowns Lane to be changed to Bowns Hill. Council Chair to sign at a later date.

0275/20 Resolved: To approve the Minutes of the Staffing Sub-Committee Meeting held on Monday 19th October 2020.

0276/20 Resolved: To approve the Minutes of the Finance Committee Meeting held on Monday 19th October 2020.

PLANNING 0277/20 a) Planning Authority applications Delegated decision making: Cllr Collison Lead, consultation with all Members. Resolved: That the Parish Council representations on planning applications comments made at the meeting be submitted to AVBC.

Resolved: Response to Planning Application Ref: AVA/2020/0978 - 3 Taylors Yard, Market Place, Crich, to be agreed and submitted under delegated powers as closing date for response expires before next Parish Council Meeting. To be reported at next meeting.

0278/20 b) Derbyshire County Council – Crich Quarry, Town End, Crich, Matlock, Derbyshire, DE4 5DP Application Code: SCOM/6/72 BMET Ltd is considering making a planning application which would be accompanied by an Environmental Statement (ES), the Regulations require that Crich Parish Council should be consulted for comment. At this stage comment only relates to the information that should be provided in the ES, not whether planning permission should or should not be granted: there will be further consultations. The Authority must adopt an opinion by 6th November 2020.

Resolved: Crich Parish Council ask that the following information be included in the Environmental Statement: 1: Traffic and access – impact on highway safety, impact on road network, and opportunities to avoid adverse impact. 2: Noise impact. 3: Impact on biodiversity in the area. 4: Air quality assessment to be scoped back-in, with proposed 675 parking spaces the impact of pollution from subsequent traffic should be considered. 5: Light pollution assessment to be scoped back-in.

FINANCE 0279/20 a) Payments Resolved: That payments of the attached accounts in the sum £4,597.63 be formally approved.

0280/20 b) Receipts Resolved: That receipts of the attached accounts in the sum £1,629.47 be formally approved.

0281/20 c) Notice of conclusion of Audit 2020 Still not received from External Auditor.

REPORTS

RECREATION GROUND 0282/20 a) The Place Project Cllr Yorke had nothing new to report.

0283/20 b) Recreation Ground Working Party – Signage Review Working Party had not yet met or agreed a Lead.

0284/20 c) Boules pitch Cllr Collison and Cllr Yorke had met with the residents who were requesting a Boules pitch on Crich Recreation Ground, and had asked them to put together a written proposal for the Boules pitch along with costs and how it was to be funded. The proposal would then be considered by Crich Recreation Ground Trustee Group prior to going to Council.

0285/20 d) Unauthorised football practice Cllr Walsh had visited the Recreation Ground a number of times when it was believed the football practice was taking place, but had not witnessed any activity. He would continue to check and report back at the next Council Meeting.

0286/20 CRAG WORKING PARTY Cllr James said the Working Party had hoped to meet with the Open Gardens Group to discuss the border planting in the Recreation Ground, but due to the new Covid restrictions that were coming into force, this would not be possible for a while. Cllrs James and Yorke had agreed the location for the oak sapling and it had been planted into position with the resident who had grown and donated it.

Resolved: The Clerk to write to the resident and thank her for growing and donating the tree.

BURIAL GROUND 0287/20 a) Working Party Reviews x 3 ▪ Crich Burial Ground – Fees ▪ Crich Burial Ground - Exclusive Right of Burial ▪ Crich Burial Ground - Rules and Regulations

Cllr Walsh advised that he was looking at the current fees, which were substantially lower than other local Burial Grounds. He was also looking at the Rules and Regulations, which were more complex than originally thought. He would be circulating documents round to the Working Party and organising a Zoom Meeting to discuss. It was hoped to bring recommendations to the Meeting on 7th December 2020, with implementation from 1st January 2021.

0288/20 b) Repair and extension of access road The Clerk had started to work through the different files of records and put together a report. The Council had planning permission to install the extension of the access road, but works had to be agreed with Cadent as it would run over the gas pipe. The work was allowed in the Easement recently agreed with Cadent, but further research into what rules and regulations had to be complied with needed to be obtained, as this would have to be included as part of the brief to possible work contractors.

0289/20 PUBLIC TOILETS, BOWNS HILL - REOPENING On Wednesday 7th October 2020 the public toilets had been successfully reopened. The toilets are open Wednesday to Sunday 10.00am to 4.00pm, and closed on Monday and Tuesday each week. The Council had arranged a direct debit with the Bank to enable the monthly electricity bill to be collected direct, and reduce repeat payment scheduling each month. Decision made under delegated powers with Chair and Vice Chair.

WINTER SERVICES/CHRISTMAS 0290/20 a) Large Christmas tree The large Christmas tree had been ordered and would be installed on Thursday 26th November 2020 – providing there were no parked cars preventing the work. On 23rd November 2020, Cllr Baugh and the Clerk will put out fliers on parked cars asking them to leave space for the tree to be installed. At the same time, Cllrs Walsh and Yorke, along with Mr Creed, will help to move the barriers down to the Market Place. The new ‘no parking please’ swing pavement signs have been delivered to the Clerk’s home and she will bring them with her to install. Harlite are booked to install the tree lights on Monday 30th October 2020 - providing all goes to plan with the installation of the tree.

0291/20 b) Small Christmas trees The supplier had advised he was unable to provide and install the small Christmas trees this year. Alternative supplier contact details had been provided to Cllr Yorke. Cllr Yorke reported that the new supplier was based in Bakewell and he had placed an order with them, which had now been paid.

0292/20 c) Christmas Lights Working Party Review Cllr Yorke reported that he had not heard from Harlite regarding the lights for the small Christmas trees, nor had he received the quote to upgrade the lights on the large Christmas tree. He advised he would chase again.

0293/20 d) Winter Service Grit bin – Hollins Lane. The Clerk had been advised by DCC that they were now only installing small grit bins. The Clerk agreed that the order for a medium grit bin for Hollins Lane could be amended to a small one. Decision made under delegated powers with Chair and Vice Chair. Bin had been installed.

Winter Service – Cllr Baugh advised he would be undertaking Parish grit bin inspections over the coming month. Cllr James agreed to inspect the bins in , Cllr Walsh agreed to inspect the bins in . Findings would be relayed to Cllr Baugh to enable him to update the master spreadsheet.

0294/20 ACCESSIBILITY Website – the pre-upgrade meeting had been rearranged for 10th November 2020, Cllr Collison and the Clerk to attend.

0295/20 DECISIONS MADE UNDER DELEGATED POWERS Resolved: Monthly report of decisions made under delegated powers, circulated with Agenda, was accepted.

0296/20 FUNCTIONS AND SERVICES STATUS Resolved: Monthly report of functions and services status, circulated with Agenda, was accepted.

MATTERS FOR DECISION

TREE SURVEY 0297/20 a) Tree survey five areas At the Full Council Meeting of 7th September 2020 it was recognised that it was necessary for a Tree Inspection Survey to be carried out for all the trees on land owned by the Parish Council. Five areas of land were identified and agreed, and the Clerk produced a brief along with a map for each location, which was sent to five potential local Consultants. All five Consultants responded before the closing date, and provided quotations, summary report circulated with the Agenda.

Resolved: The Clerk to engage the services of John Booth Arboricultural Consultants Ltd to carry out the tree survey for the five areas identified at a cost of £950 plus VAT.

0298/20 b) Wheatcroft common land A potential issue had been raised with trees on ‘common land’ in Wheatcroft. Enquiries had been made to AVBC regarding the ownership of two possible areas of land, but they advised they had no information on record.

Resolved: Cllr Walsh to try and undertake an on-line County Records Office search for any records, and report findings back to Council.

It was recognised that it might be necessary to make a personal visit to the Records Office, and that this would not be possible during current Covid restrictions.

The Clerk to e-mail the map identifying the two possible areas of land to Cllr Walsh. (Map e-mailed 3rd November 2020)

0299/20 DRAFT BUDGETS AND PRECEPT 2021/2022 At the Finance Committee Meeting of 19th November 2020 the status of the Budgets for 2020/21, and proposed budgets for 2021/22, were discussed at length. The Minutes of that meeting provide specific budget items and explanation, the spreadsheet was circulated again with the Full Council Agenda. Finance Chair provided an overview of the findings of the Finance Committee along with the recommendations. The figures resulted in an increase to Precept of 16.5% percent, which equated to 10p per elector per week. Those involved in the production of the new budgets/Precept were thanked for their work.

Resolved: The Parish Council accept the Budgets for 2021/22 recommended by the Finance Committee, and when requested in December 2020 will submit a Precept form for £97,284 to Borough Council. Appendix A

0300/20 STANDARDS MATTER 2: PUBLIC CONSULTATION AND PUBLIC SECTOR SURVEYS E-mail from the National Association of Local Councils (NALC) containing consultation questions, and link to main consultation document, circulated with the Agenda. Closing date for responses 5.00pm on 4th December 2020.

Resolved: Cllr Broom to look at the questions and draft responses where able. Responses to be circulated to Cllrs to agree, and signed-off under delegated powers by Chair, Vice Chair and Clerk. Final version to be e-mailed to the Clerk by 12 noon on Wednesday 4th December to allow submission to NALC.

0301/20 CORRESPONDENCE Resolved: September’s list of correspondence and information circulated as received, circulated with Agenda, was noted.

0302/20 NEXT PARISH COUNCIL MEETING Parish Council Meeting – Monday 7th December 2020 – 7.30pm Location and method of Meeting to be agreed.

Meeting Closed 8.59pm

PLANNING APPLICATIONS

Ref: AVA/2020/0913 Proposal: Variation of condition 12 of AVA/2019/0588 Location: Motoring Heritage Centre Former Wire Works Matlock Road Belper Derbyshire Response: No objection

Ref: AVA/2020/0914 Proposal: Request for comments on CD6/0820/29 Location: Crich Carr CE Voluntary Controlled Primary School Hindersitch Lane Whatstandwell Matlock Derbyshire DE4 5EF Response: No objection Ref: CD6/0830/29 Derbyshire County Council Renew slate pitch roof to rear of school and rain water goods in identified area. Reduce height of chimney stack to rear elevation. Advised by AVBC to respond to DCC

Ref: AVA/2020/0920 Proposal: Two storey side extension to dwelling house and erection of a raised platform to the rear Location: 49 Coddington Lane Whatstandwell Matlock Derbyshire DE4 5EL Response: No objection

Ref: TRE/2020/0812 Proposal: Various tree works Location: Old Saw Mill Robin Hood Whatstandwell Matlock Derbyshire DE4 5HF Response: No objection

Ref: AVA/2020/0917 Proposal: Porch to front of existing property Location: 18 Church Street Fritchley Belper Derbyshire DE56 2FQ Response: Objection – Reasons: The front elevation will offer an unsatisfactory appearance to the road frontage due to poor design of fenestration. The proposal will disrupt the harmony of the semi-detached pair of dwellings.

Ref: AVA/2020/0974 Proposal: Proposal for bay window replacement, garage extension, replacement garage roof, change of entrance door, erection of wood-burning stove flue & installation of photovoltaic panels. Location: The Cedars Shaws Hill Whatstandwell Matlock Derbyshire DE4 Response: No objection

Ref: AVA/2020/0978 Proposal: Proposal for a new two storey dwelling with adjacent car parking and shed. Location: 3 Taylors Yard Market Place Crich Matlock Derbyshire DE4 5DD Response: To be agreed and submitted under delegated powers as closing date for response expires before next Parish Council Meeting. Will be reported at next meeting.

PAYMENTS – OCT - NOV 2020

Date Cheque Payee Vat No Vat Total Amount Detail No 11/10/20 d/d Firefly Internet 828125726 8.50 50.98 42.48 Tel line and (Sept) broadband 23/10/20 d/d British Gas 536153357 0.41 17.40 16.99 Public toilets - Sept elec 30/10/20 on-line C Jennings (Oct, 0.00 1,333.40 1,333.40 Payroll - Oct salary pus 7 months back plus 7 months back pay) pay, annual NALC Award 30/10/20 on-line HMRC 0.00 180.84 180.84 Payroll + back pay 01/11/20 s/o Keptkleen 287852742 88.75 443.73 Cleaning public w/c 532.48 s/o Software into 789358066 7.80 46.80 39.00 IT support action - SIA s/o Fox Grounds 129495383 97.60 585.60 488.00 Landscaping Maintenance & Landscaping Ltd s/o Crich Glebe Field 0.00 846.40 Glebe payment Trust Ltd 846.40 s/o Mr D Creed 0.00 260.00 Burial 260.00 Ground/landscaping 03/11/20 on-line C Jennings 0.00 42.65 42.65 Expenses - October on-line Jordan James 0.00 65.39 65.39 Bulling Lane planter - Spring bulbs CRAG initiative on-line Mr D Creed 0.00 84.00 84.00 Handy Services - extra work Covid-19 on-line Billingley 845593687 52.00 312.00 260.00 Christmas trees Christmas Trees small x 20 Ltd 27/10//20 on-line Discount Displays 725451345 39.95 239.69 199.74 Christmas tree - no Ltd parking swing signs pavement x 2 for Mkt Place

Totals 295.01 4,597.63 4,302.62

RECEIPTS - RECEIVED Date Slip no Payee Total Detail Co-operative 780.00 Burial Ground 29/09/20 453 Funeral Care (MB Fletcher) Archway Funeral 100.00 Burial Ground 01/10/20 454 Service (K Hawley) Thomas Greatorex 300.00 Burial Ground 01/10/20 455 & Sons Ltd (IM Dakin) McNamara - 57.00 Licence - Sun Lane Garage Sun Lane Garage 05/10/20 Trsf (licence fee to end of 2020. Annual amount due £120) Western Power 62.47 Wayleave 12/10/20 456 Distribution (wayleave) E Cope & Son Ltd 330.00 Burial Ground 13/10/20 457 (P Wainwright)

Totals 1,629.47

BUDGETS/PRECEPT 2021/22 APPENDIX A

2020-21 2021-22 Comments Additional info Expenditure BUDGET BUDGET DETAIL

Admin 5,750.00 6,350.00 Appointment of new Internal Audit 2022 + £250. Recruitment costs £200. Accountancy Service extra costs to set-up new employee £150.

Training 750.00 750.00 Same as last year

Staff costs 15,370.00 20,504.00 Includes entry LC2 substantive benchmark pay, plus estimated 2% increase. One week overtime £320. (£16,918 total). New Clerk 2 months pay (to cover holiday leave £2,766) one week handover (£320), estimated pension costs @ 3% £500.

Burial Ground 7,500.00 7,270.00 Burial Ground cuts: £3,572. Occasional weekly cut if needed 2 cuts = £500. D Creed half to BG/half to RG: £1,626.D Creed extra work Covid-19 £650. Trade waste bin weekly empty assume +10% £782, Pest control assume +10% - £790

Glebe Field Trust 10,160.00 10,335.00 £846.40pm, + CPIH increase current 1.75% = £861.21pm, x 12 m = £10,335

Parish Facilities 252.00 256.00 Chairs allowance, and Lic for Fritchley school field, plus + CPIH increase current

1.75% £128 x 2 = £256

Landscape maint 7,460.00 7,071.00 Grass cuts: RG - £1,998, JG £800, FDG £800. Occasional weekly cut £500. D Creed half to BG/half to RG: £1,626. Trade waste bin empty fortnightly assume +10%: £550. RG pest control assume +10%: £485. One-off cut wild bank area £312 included. Recreation Ground - 1,100.00 (£600 budgeted last year in Landscape budget). Annual play and gym eqp. and playing enhancement - new line field inspection est: £100. Play equip maintenance £500. New signs £500.

Insurance 2,100.00 1,920.00 £1,745 2020 - assume 10% increase = £1,920

Grants 2,000.00 2,000.00 Reduced to this level 2018/19

Winter Service 2,500.00 2,000.00 Reduced by £500

Parish Enhancement 10,000.00 10,000.00 Floral display set price £5,292. Stress testing assume 10%+ £193. Small and large C/mas trees assume 10%+ £1,550. Lights assume 10%+ £925. New business hanging baskets £1,000. Review Christmas lights £1,040 .

Public WC 5,060.00 9,755.00 Based on being closed for 4 months, open 8 months, 5 days per week = £6,390 w/c - offset grant AVBC £600. Dec re payment (£532.48 pm). Repairs - £500. Elec supply assume 10%+ £140. Water assume 10%+ £195. AVBC rates assume10%+ £445. Annual roof inspection £85. Refurbishment and of rates with Gov. floor work £2,000.

BG development 7,000.00 7,000.00 New signage - part of current review + £500. H&S check £2k, repairs resulting £3k, resource to carry out project £1.5k.

Capital Projects 1,000.00 1,000.00 Same allocated 2020-21 for potential signage

Allotments 405.00 405.00 No change Offset with income from rents £405 (if fully let)

Recreation Ground 450.00 450.00 No change Charity Admin

Website 745.00 818.00 Hosting, support, annual licence, two e-mail a/cs assume 10%+ £620. Domain name (every 2 yrs, next June 2021) assume 10% increase £198

Defibrillator 705.00 505.00 Reduced, balance needed for consumables, batteries to be replaced (expensive) maintenance Climate Emergency 500.00 500.00 No change

Tree works - new line 0.00 5,000.00 Phase one - any necessary tree works to: Recreation Ground, Jubilee Ground, Burial

Ground, Drying Ground, Parish Quarry

Contingency 10,000.00 8,500.00 This allows for contingency (Reserves within acceptable level)

Total 89,707.00 103,489.00

Income Burial Ground 5,800.00 5,800.00 Based upon approx avg of 2014 - March 2019 (calc 14/10/2019)

Allotments 405.00 405.00

6,205.00 6,205.00

Precept 83,502.00 97,284.00 2021/22 16.50% Increase

Increase 2020/21 9.80% Increase 2019/20 18.39%

2018/19 12.26% Increase

2020/21 cost pw RESERVES End of Year 2019/20:

2,631 electors 0.10 Earmarked Reserves - Burial Ground road repair/extension £22,000

Remaining Reserves - £39,118

2020/21 cost pw NALC recommend Reserves - 6 months - £41,751

2,516 electors 0.06

2019/20 cost pw

2,455 electors 0.09

2018/19 cost pw 2,455 electors 0.06