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Dean Student's Welfare Office Booklet

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Dean Student's Welfare Office Booklet OFFICE OF THE DEAN STUDENTS’ WELFARE NEHU SHILLONG BOOKLET Near Indoor Stadium North-Eastern Hill University Campus Shillong – 793022 Contents Sl. No. Contents Page no 1. Office of the Dean Students’ Welfare, NEHU Shillong: Important -2- Contact Numbers 2. Functions of the Dean of Students’ Welfare -3- 3. Financial students support 4 – 10 1. Post-Graduate Merit Scholarships 2. UGC-Non– Net Fellowship for research scholars admitted to the m. Phil./Ph. D programmes of the North-Eastern Hill University. 3. Under graduate (professional courses) and post-graduate students of NEHU seeking aid from the the North-Eastern Hill University Students’ Aid Fund.” 4. Academic study tour from departments 10 – 11 5. Foreign students: regulation on admission of foreign students 11 – 14 6. Implementation of “Anti-ragging” measures in the North-Eastern Hill 15 – 16 University in accordance with the gazette of India notification 7. On the Representation of the Post-Graduate Students of the 17 – 18 University on the Academic Council and Nomination of Students to University Court 8. On the President of India Dr. Shankar Dayal Sharma Gold Medal 19 – 20 9. U Kiang Nangbah Memorial Award -21- 10. Details of Hostel Information in NEHU -22- 11. Details of Hostel Accommodation of Students in NEHU Shillong -23- Campus 12. Name of Hostels and their Meaning 24 – 32 13. Warden’s Quarter 33 – 34 14. The North-Eastern Hill University Counselling Service for Students’ 35 – 38 Welfare 15. Appendix 1: Application form format for Identity Card 39 – 41 16. Appendix 2: Application form format for Hostel Admission 42 – 43 17. Appendix 3: Application form format for award of scholarship Post 44 – 45 Graduate studies 18. Appendix 4: Application form format for award of NEHU Non-Net 46 – 54 Fellowship 19. Appendix 5: Application form format for assistant/loan under 55 – 57 Student Aid Fund Scheme 20. Appendix 6: Application form format for Admission for Foreign 58 – 60 Students --------1-------- OFFICE OF THE DEAN STUDENTS’ WELFARE NORTH-EASTERN HILL UNIVERSITY SHILLONG Important Contact Numbers Prof. H. Kayang Dean, Students’ Welfare Tele fax: (0364) 272-1181 Email: [email protected] Dr. L. Joyprakash Singh Provost, NEHU Telefax: (0364) 272-1181 Email: [email protected] WHOM TO CONTACT Office of the Dean, Students’ Welfare Near Indoor Stadium North-Eastern Hill University Shillong – 793022 Mr. A. K. Dhar PS to DSW Telephone: (0364) 272-1180 Ms. N. Sailo Foreign Students Affairs, Fellowships (UGC Non-NET), Scholarship; Student Aid Fund, Awards Etc., Participation of Students In Republic Day Parade etc. Telephone: (0364) 272-1182 Mrs. W. M. Kharbuli Hostel Affairs Telephone: (0364) 272-1182 Mr. S. Rymbai Study Tour Allocations etc., Railway Concessions Telephone: (0364) 272-1182 Ms. P. Nongrang Students’ Identity Cards Telephone: (0364) 272-1184 --------2-------- Functions of the Dean of Students’ Welfare The office of the Dean Students’ Welfare continued to serve as the nodal agency for student services and their welfare. The Dean also looks after the following: The Dean, Students’ Welfare co-ordinate the policies and procedures of the admissions to the various Under-Graduate, Post-Graduate, Research Degree programmes. Assist the Vice-Chancellor in supervising and controlling the residents of all students. Deal with the matters of management, overall discipline and conditions of living in the halls of residence of the University. Advise the University in the matter of organizations and development of student bodies. Co-ordinate the activities of the different bodies concerning student welfare. Co-ordinate the elections of the office bearers and other representatives of the NEHU Students’ Union and other student bodies in the campuses as per the rules of the University. Advise the University on the nomination of student representatives on various bodies of the University. Co-ordination of students’ sports and cultural activities of the Under-Graduate, Post-Graduate Students and Research Scholars in the campuses. Supervise and/or organize the co-curricular and sports activities. Supervise the funds allocation for the cultural and sports activities of NEHU students union and other student bodies in the campuses. Organizing academic study tours through the Departments, Award of the Non-Net fellowships for Ph.D./M.Phil/and Post-graduate scholarships, grant to outstanding students, and grant of Students’ Aid to economically weak students. The office of the Dean Students’ Welfare facilitates admission of Foreign Students. Facilitates travel concession to the students and the educational tours/excursions of the students. Supervise and/or organize such programmes and activities which shall strengthen the students-teacher relationship, student-administration and student-society relationships. --------3-------- FINANCIAL STUDENTS SUPPORT 1. POST-GRADUATE MERIT SCHOLARSHIPS ON THE AWARD OF THE NORTH-EASTERN HILL UNIVERSITY POST GRADUATE SCHOLARSHIPS (Section 26 (1) (f) of the NEHU Act, 1973) Objective 1. To prevent hardship of meritorious students who have passed their Degree Examinations and who are pursuing their Post-graduate studies at this University in subjects for which Post-Graduate departments have been opened. Eligibility 2. Students who have secured 55% and above or at least a B+ in the 7 point grade system at the Degree Examinations conducted by the University are eligible for consideration for the award of NEHU Post-Graduate Scholarships. Provided that the Committee at its discretion may award a scholarship to a fresh candidate of the final year Class taking his/her performance at the previous examination if he/she has obtained at least 55% marks. Note: 5% of the marks will be relaxed in the case of Scheduled Caste and Scheduled Tribe students. A candidate who is in full time employment will not be eligible for the award of scholarship. Selection 3. i. The applications received by the University from the candidates shall be sent to the Heads of respective departments by 1st September each year for screening and recommending the award. ii. Selection for the award of the scholarships will be made by a committee to be appointed by the Vice- Chancellor consisting of not less than three persons including the Dean of Students’ Welfare who shall be the Chairman thereof. The selection by the Committee in each case, shall be on the basis of merit and shall be subject to the approval of the Vice- Chancellor. Renewal 4. The Scholarship may be renewed for a second year provided the student secures at least 50% marks (or ‘B’ grade) at the I & II Semester examination and maintains an all round satisfactory record of work and attendance to be certified by the Head of the Department concerned. Value 5. The value of the scholarship shall be as determined from time to time by the University. Conditions of i. The candidates selected for award of scholarships for Post-graduate Award 6. studies shall pursue their course at the North-Eastern Hill University in subjects for which Postgraduate courses have been opened. ii. The selected scholars shall not accept or hold any appointment, paid or otherwise, and will not receive any emoluments, salary, etc. from any other source during the tenure of scholarship. iii. The selected scholars shall not accept any other scholarship simultaneously with the NEHU scholarship. They will however be eligible to receive free studentships if granted by the University. iv. The scholarship may be suspended or terminated at any time on the grounds of misconduct on the part of the student concerned or on continued absence for more than one month except on medical grounds. --------4-------- Application for Applications in the prescribed form duly completed by the candidates Award 7. along with relevant enclosures should reach the Registrar, North-Eastern Hill University within the date to be notified by the University. Table: Number of students and the amount awarded the NEHU Post Graduate Merit Scholarship during the year 2012 to 2016. Year No. of students Amount @ 2012-13 73 Rs. 3000/- per student per annum 2013-14 86 Rs. 4200/- per student per annum 2014-15 70 Rs. 5400/- per student per annum 2015-16 83 Rs. 3000/-per student per annum 2016-17 105 Rs. 3000/-per student per annum 2. UGC-NON- NET FELLOWSHIP for Research Scholars admitted to the M. Phil./Ph. D programmes of the North-Eastern Hill University. TERMS AND CONDITIONS 1. The fellowship is applicable to Scholars who are not in receipt of financial assistance from any source. 2. The award and extension of fellowship is subject to compliance with stipulated conditions and availability of funds from the UGC. 3. Scholars are not permitted to avail more than one fellowship at a time. On completion of a fellowship a scholar may avail another, if available. However, the combined duration of all fellowships shall not exceed five years w. e. f. the date of registration. A scholar has to refund the entire amount drawn against the UGC Non-NET fellowship while availing a higher fellowship. 4. UGC Non-NET fellowship discontinued for higher fellowship of Research Projects may be revived if project is discontinued/terminated before the stipulated duration for any reason not related to lapse on part of Research Fellow of the project. NATURE OF ASSISTANCE AVAILABLE UNDER THE SCHEME 1 Fellowship for full time Ph. D Rs. 8000/-per month 2 Fellowship for full time M. Phil Rs. 5000/- per month Rs. 10,000/- p.a for Sciences 3 Contingency Rs. 8000/- for Humanities & Social Sciences PROCEDURE FOR MONITORING THE PROGRESS OF THE SCHEME The performance of the Research Fellow would be monitored by their respective supervisor/Guide and reflected in the half yearly progress report submitted to the University for Consideration. Each Scholar will be required to present the work annually in the seminar which will be evaluated by a committee constituted by the Department.
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