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Council Meeting – 24Th April, 2007

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Council Meeting – 24Th April, 2007 You are hereby requested to attend a Meeting of Coleraine Borough Council to be held in the Council Chamber, Cloonavin on TUESDAY the 22nd day of May, 2007 at 7.00 p.m. H. W. T. MOORE, Town Clerk and Chief Executive. Cloonavin, 66 Portstewart Road, COLERAINE. A G E N D A 1. Roads Service Northern Division – Roads Report 2007/2008 (enclosed) Representatives from Roads Service will be in attendance to present their report. 2. Minutes (enclosed): 2.1 Special Meeting – 19th April, 2007 2.2 Council Meeting – 24th April, 2007 3. Committee Reports (enclosed): 3.1 North West ‘200’ Committee – 26th April, 2007 3.2 Leisure and Environment Committee – 1st May, 2007 3.3 Planning Committee – 8th May, 2007 3.4 Policy and Development Committee – 15th May, 2007 (Item No. 6.0) Annual Meeting – 11th June, 2007 (Information attached) 4. Consultation List (enclosed) 5. Correspondence, including inter alia: Letter dated 9th May, 2007 from Carrickfergus Borough Council regarding a Somme Remembrance Parade and Service – Sunday, 24th June, 2007 (enclosed) 6. Documents for Sealing Enclosed for Information: (i) Minutes of the Northern Health and Social Services Council dated 4th April, 2007 (ii) Crimestoppers Northern Ireland – 10th Anniversary Newsletter To: Each Member of Council. 18th May, 2007. SPECIAL MEETING 19th April, 2007. Convened: To consider the design scheme for the Market Yard Project including Coleraine Regional Museum, prior to submission of Stage One Bid to Heritage Lottery Fund. Present: The Mayor, Councillor W. A. King, in the Chair The Deputy Mayor, Councillor Mrs. E. P. Fielding Aldermen E. T. Black (Mrs.) W. J. McClure W. T. Creelman Councillors J. M. Bradley B. Leonard O. M. Church (Mrs.) G. L. McLaughlin B. Fitzpatrick R. A. McPherson S. Gilkinson A. McQuillan E. A. Johnston (Mrs.) Officers in Director of Leisure Services, Director of Technical Services, Attendance: Causeway Museum Service Officer and Administrative Assistant Apologies: Aldermen Mrs. Hickey and McClarty, Councillors Barbour and Hillis The Mayor welcomed everyone to the meeting and introduced the Consultants: John Tuomey and Mark Grehan, O’Donnell & Tuomey Architects Jamie Couth, Purcell Miller Tritton Richard Houghton, Houghton Kneale Designs John Murray and Ralph Thom, Cyril Sweett Quantity Surveyors Edith Blennerhassett, Buro Happold Service Engineers The Director of Leisure Services gave a brief review of the project and the Causeway Museum Service Officer updated members on the Community Consultation. The Consultants presented members with their proposals for the Market Yard scheme including: · The outline of the Capital Project · Interpretative design scheme · Conservation of the Market Yard The Director of Leisure Services advised members on the project costs. The Consultants and Director of Leisure Services then answered members' questions. It was proposed by Councillor McQuillan and seconded by Alderman Mrs. Black: That Council accept the design scheme for the Market Yard Project, including Coleraine Regional Museum and submit it to the Stage One Bid of the Heritage Lottery Fund. On being put to the meeting, the proposal was carried with 13 votes for and none against. The Mayor thanked the Consultants for their presentation. COUNCIL MEETING Minutes of proceedings of Coleraine Borough Council held in the Council Chamber, Cloonavin, on Tuesday, 24th April, 2007 at 7.30 p.m. Convened: As per Notice attached Present: The Deputy Mayor, Councillor E. P. Fielding (Mrs.), in the Chair Aldermen E. T. Black (Mrs.) D. McClarty W. T. Creelman W. J. McClure M. T. Hickey (Mrs.) Councillors C. S. Alexander (Ms.) B. Fitzpatrick D. D. Barbour S. Gilkinson J. M. Bradley E. A. Johnston (Mrs.) O. M. Church (Mrs.) B. Leonard A. S. Cole G. L. McLaughlin J. J. Dallat R. A. McPherson T J. Deans A. McQuillan Officers in Town Clerk and Chief Executive (Items 1.0 – 12.0), Director Attendance: of Technical Services, Director of Corporate Services, Director of Environmental Health, Director of Leisure Services, Leisure Services Officer (Facilities), Administrative Officer and Administrative Assistant Apologies: The Mayor and Councillor Hillis 1.0 SYMPATHY The Deputy Mayor conveyed members’ sympathy to Alderman Mrs. Black following the death of her brother-in-law. 2.0 MINUTES The Minutes of the Council Meeting of 27th March, 2007 were confirmed and signed. 3.0 COMMITTEE REPORTS 3.1 Leisure and Environment Alderman Mrs. Black, moved the adoption Committee of the Leisure and Environment Committee Report; this was duly seconded by Councillor Barbour. Matters arising: 3.1.1 Global Day of Prayer In response to a query, the Director of Leisure Services confirmed that the mobile stage would be sited to the rear of the Town Hall for this event. 3.1.2 Caravan Parks - The Deputy Mayor welcomed Mr. B. Wilsdon Security of Tenure and Mr. V. Gwilliam, spokespersons for Carrick Dhu and Juniper Hill Caravan Associations, who were in attendance to explain the caravan owners’ concerns regarding site tenure. The representatives thanked members for the opportunity to address the meeting. They referred to Council’s decision in February 2006 to retain management of the two sites and the caravan owners’ efforts since then to secure tenure beyond one year. They requested Council to consider granting a security of tenure for ten years on the basis that the caravan owners had accepted a significant rent increase, that there was a general feeling of uncertainty amongst the caravan owners and that there was a continued under occupancy of vans as a result of caravan owners’ reluctance to replace vans. Responding to a query the Leisure Services Officer (Facilities) provided members with the planned and actual income and expenditure figures, highlighting the total profit which would have been received in the two year period, 06/07 and 07/08, under the leasing scheme and the actual position for the two year period. The Town Clerk and Chief Executive explained that, whilst Council fully understood the concerns of the caravan owners, there were both legal and audit implications in offering a ten year tenancy, particularly in advance of the Review of Public Administration. Accordingly, it was agreed, on the proposal of Alderman Mrs. Black, seconded by Councillor Mrs. Church to defer further consideration of the matter pending advice from Council’s Solicitor and the Local Government Auditor. 3.1.3 Events Space - The Director of Leisure Services presented The Diamond, Coleraine the draft Code of Practice for The Diamond Events Space and answered a number of questions put to him by members. He undertook to investigate the possibility of siting a large all-weather screen at the front of the Town Hall to transmit events to the main commercial area of the town and to check the level of Public Liability insurance cover required in the Code of Practice and the impact of this requirement on small scale users of the space. The Committee Report was subsequently adopted. 3.2 Planning Committee Councillor Mrs. Church moved the adoption of the Planning Committee Report; this was duly seconded by Councillor Ms. Alexander and agreed. 3.3 Policy and Development The Chairman, Councillor Mrs. Johnston, Committee moved the adoption of the Policy and Development Committee Report; this was duly seconded by Councillor Barbour. Matters arising: 3.3.1 Composition of Shortlisting Members noted that the composition of the Panel shortlisting panel should be made up as follows: The Chair of the Policy and Development Committee One member from the DUP One member from the SDLP 3.3.2 The Hermit’s Cottage In response to a member’s query regarding the possibility of Council deferring the current legal action to allow officers to have further discussions on outstanding issues with the owner, the Town Clerk and Chief Executive stated that the Head of Administrative Services had advised the owner of the works required by Council and the current process would not preclude further discussions in advance of any legal action. 3.3.3 Advertisement Discussion took place on the newspapers to be used to advertise the post of Town Clerk and Chief Executive and it was proposed by Councillor Dallat and seconded by Councillor McLaughlin: That, in addition to the Belfast Telegraph, the News Letter and the Irish News, the advertisement should be placed in the Irish Times. On being put to the vote the proposal was lost by five votes for and thirteen votes against. 3.3.4 Tender – Evaluation of Consideration was given to the report of the Economic Development Town Clerk and Chief Executive (previously Strategy supplied) on the scoring of the tenders for the evaluation of the Economic Development Strategy and it was agreed that the contract be awarded to FCS McClure Watters. The Committee Report was subsequently adopted. 4.0 REPAIRS TO CLOONAVIN Responding to a query from a member it was agreed that officers would prepare a report on ongoing repairs to Cloonavin since its construction and the costs incurred to date. 5.0 DATE AND TIME OF ANNUAL MEETING It was agreed that the Annual Meeting be held on Monday, 11th June, 2007 at 7.30 p.m. 6.0 CONSULTATION LIST The following consultation papers had been received and were available for members who wished to consider making a response: 1. Northern Ireland Authority for Utility Regulation – Consultation on Proposed Licence Modifications to the Licences for the Conveyance of Gas held by Phoenix Natural Gas Ltd. Comments due: 18th May, 2007 2. Northern Ireland Office – Criminal Law Branch – Consultation on Tightening the Law on the Possession of Non Photographic Visual Depictions of Child Sexual Abuse. Comments due: 22nd June, 2007 3. Department of the Environment – Consultation on Proposals to Allow the Electronic Delivery of Certificates of Motor Insurance. Comments due: 29th June, 2007 4. Northern Ireland Prison Service – Consultation on Child Protection Policy for the Northern Ireland Prison Service.
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