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Minutes of Ordinary Council Meeting

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Minutes of Ordinary Council Meeting ORDINARY COUNCIL MEETING MINUTES MONDAY 17 AUGUST 2020 ORDINARY COUNCIL MEETING MINUTES 17 AUGUST 2020 TABLE OF CONTENTS ITEM SUBJECT PAGE NO 1 WELCOME AND GOVERNANCE DECLARATION ....................................... 1 2 APOLOGIES AND LEAVE OF ABSENCE .................................................... 2 3 DISCLOSURE OF CONFLICTS OF INTEREST ............................................ 2 4 CONFIRMATION OF MINUTES OF PREVIOUS MEETINGS ........................ 2 5 PETITIONS AND JOINT LETTERS ............................................................... 2 6 PRESENTATIONS ......................................................................................... 2 6.1 YOUTH COUNCIL - SWEARING IN CEREMONY ................................................ 2 7 ADVOCACY AND COMMUNITY SERVICES................................................. 4 7.1 Tourism and Visitor Economy Plan 2020 - 2024 ................................ 4 7.2 Great Victorian Rail Trail Strategic Development Plan ............................. 5 7.3 Advocacy Policy ................................................................................. 6 8 GOVERNANCE AND CORPORATE PERFORMANCE ................................. 7 8.1 Review of Instruments of Delegation .................................................. 7 8.2 Public Transparency Policy .............................................................. 10 8.3 Governance Rules............................................................................ 11 8.4 Assembly of Council Record ............................................................ 13 9 DEVELOPMENT AND INFRASTRUCTURE ................................................ 14 9.1 Community Cycling Consultative Forum - Terms of Reference ........ 14 9.2 Kerbside reform planning including Food Organics Garden Organics (FOGO) and glass kerbside collection services ................ 16 9.3 Mitchell Shire Environment Strategies 2019-2020 Action Plan Annual Report .................................................................................. 17 9.4 Mitchell Environment Advisory Committee 2019-2020 Annual Report .............................................................................................. 18 9.5 Draft Broadford Structure Plan ......................................................... 19 9.6 Planning Scheme Amendment C139: Correction of Zone Anomalies - Consideration of Planning Panel Report ...................... 21 MITCHELL SHIRE COUNCIL Page i ORDINARY COUNCIL MEETING MINUTES 17 AUGUST 2020 9.7 Planning Scheme Amendment C151 - Kilmore South-East Growth Precinct McIvors Road, Kilmore - Consideration of Submissions ..................................................................................... 23 9.8 Proposed Planning Scheme Amendment C155 - 470 Seymour- Tooborac Road Hilldene ................................................................... 25 9.9 Planning Permit Application PLP055/20 For Major Promotion Sign At 111 Northern Highway Kilmore ............................................ 26 9.10 Planning Permit Application PLP264/19 for a staged multi-lot residential subdivision, removal of native vegetation and removal of easements at Lot 3 on PS409317, Tarcombe Road, Seymour ........................................................................................... 29 9.11 Planning Permit Application PLP117/19 For Buildings and Works For The Construction Of 3 Dwelling, 4 Lot Subdivision And The Creation of an Easement At 39 Sydney Street Kilmore ..... 49 9.12 Victorian Civil and Administrative Tribunal Hearings and Activities Carried Out Under Delegation ........................................... 52 10 EXECUTIVE SERVICES .............................................................................. 53 Nil Reports .................................................................................................... 53 11 NOTICES OF MOTION ................................................................................. 54 11.1 Notice of Motion: No. 986 - Tree Removal Planning Applications .... 54 11.2 Notice of Motion: No. 987 - Victorian Councils - Local Government Representation National Cabinet ................................. 55 11.3 Notice of Motion: No. 988 - Tallarook Street Seymour - Undergrounding of Powerlines ......................................................... 56 12 DELEGATES REPORTS .............................................................................. 57 12.1 Delegate Report - Overview and Update on Activities and Delegate Deliberations ..................................................................... 57 13 GENERAL BUSINESS ................................................................................. 58 13.1 Broadford Land Management Group……………………………….. 58 13.2 BlazeAiD……………………………………………………………….. 59 13.3 Frontline Health Workers…………………………………………….. 59 13.4 Mary Agostino………………………………………………………….. 60 13.5 Vale Michael Hammond……………………………………………….. 60 14 URGENT BUSINESS ................................................................................... 61 15 CONFIDENTIAL BUSINESS ........................................................................ 61 15.1 Confirmation of Minutes of previous Confidential Meeting ............... 61 MITCHELL SHIRE COUNCIL Page ii ORDINARY COUNCIL MEETING MINUTES 17 AUGUST 2020 15.2 Consideration of council owned land ................................................ 61 15.3 Purchase of Land ............................................................................. 61 15.4 Re-opening of Meeting to members of the public ............................. 61 16 DATE OF NEXT MEETING .......................................................................... 61 17 CLOSE OF MEETING .................................................................................. 61 MITCHELL SHIRE COUNCIL Page iii ORDINARY COUNCIL MEETING MINUTES 17 AUGUST 2020 MINUTES OF THE ORDINARY COUNCIL MEETING OF THE MITCHELL SHIRE COUNCIL HELD ONLINE ON 17 AUGUST 2020 THE MEETING OPENED: 7.10pm COUNCILLORS PRESENT Cr Annie Goble Central Ward Cr David Atkinson Central Ward Cr Bob Humm Central Ward Cr Bill Chisholm North Ward Cr Rhonda Sanderson North Ward Cr Fiona Stevens North Ward Cr David Lowe South Ward (Chairperson) Cr Rob Eldridge South Ward Cr Bob Cornish South Ward OFFICERS PRESENT Mr Brett Luxford Chief Executive Officer (joined at 7.00pm on 24 August 2020) Ms Mary Agostino Acting Chief Executive Officer/ Director Advocacy and Community Services Mr Laurie Ellis Director Governance and Corporate Performance Ms Jo Wilson Acting Director Advocacy and Community Services (did not attend on 24 August 2020) Mr Mike McIntosh Director Development and Infrastructure Ms Lidia Harding Manager Governance and Corporate Accountability 1 WELCOME AND GOVERNANCE DECLARATION The Mayor formally opens the meeting with an acknowledgement of country and welcomes all present. The Mayor acknowledges the traditional owners of the Taungurung Nation and pay his respect to their Elders past and present, and its emerging and future leaders. The declaration was read by Cr D. Atkinson. MITCHELL SHIRE COUNCIL Page 1 ORDINARY COUNCIL MEETING MINUTES 17 AUGUST 2020 2 APOLOGIES AND LEAVE OF ABSENCE No apologies were received. 3 DISCLOSURE OF CONFLICTS OF INTEREST In accordance with Section 79 of the Local Government Act 1989. Cr Eldridge declared an indirect interest by close association in Item 9.11 Planning Permit Application PLP117/19 For Buildings and Works For The Construction Of 3 Dwelling, 4 Lot Subdivision And The Creation of an Easement At 39 Sydney Street Kilmore. 4 CONFIRMATION OF MINUTES OF PREVIOUS MEETINGS COUNCIL RESOLUTION MOVED: CR. A. GOBLE SECONDED: CR. R. ELDRIDGE THAT the Minutes of the Ordinary Council Meeting held 20 July 2020, as circulated, be confirmed. CARRIED UNANIMOUSLY 5 PETITIONS AND JOINT LETTERS Nil 6 PRESENTATIONS 6.1 YOUTH COUNCIL - SWEARING IN CEREMONY SUSPENSION OF STANDING ORDERS MOVED: CR. R. SANDERSON SECONDED: CR. D. ATKINSON THAT standing orders be suspended for the swearing in of the 2020 Mitchell Youth Council. CARRIED UNANIMOUSLY Standing orders were suspended at 7.15pm. Cr B. Cornish joined the meeting at 7.32pm. MITCHELL SHIRE COUNCIL Page 2 ORDINARY COUNCIL MEETING MINUTES 17 AUGUST 2020 Cr D. Lowe, Mayor, facilitated the swearing in of the 2020 Mitchell Youth Council and election of Youth Mayor and Youth Deputy Mayor. 11 Youth Councillors took the oath of office. Following the call for nominations for the office of Youth Mayor and Youth Deputy, Cr D. Lowe, Mayor declared Thomas Starkey elected as Youth Mayor, Courtney Abela elected as Youth Deputy Mayor and Trinity Marshall as Secretary. RESUMPTION OF STANDING ORDERS MOVED: CR. B. Chisholm SECONDED: CR. R. Sanderson THAT Standing orders be resumed. CARRIED UNANIMOUSLY Standing orders resumed at 7.37pm. MITCHELL SHIRE COUNCIL Page 3 ORDINARY COUNCIL MEETING MINUTES 17 AUGUST 2020 7 ADVOCACY AND COMMUNITY SERVICES 7.1 TOURISM AND VISITOR ECONOMY PLAN 2020 - 2024 Author: Chris Cheal - Economic Development Coordinator File No: EC/05/021 Attachments: 1. Tourism and Visitor Economy Plan 2020 - 2024 2. Tourism and Visitor Economy Plan Consultation Report 3. Tourism and Visitor Economy Plan 2020 - 2024 Summary SUMMARY The Tourism and Visitor Economy Plans provide a vision, strategic framework and action plan for enhancing the tourism experience and growing the visitor economy in Mitchell. The plan includes a detailed and holistic analysis of the visitor economy sector within Mitchell Shire and highlights the sector’s existing strengths, while
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