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Agenda Pack July 18

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Agenda Pack July 18 20 July 2018 To: Members of the Public Accountability Board This matter is being dealt with by: Direct Line: email: Dear Colleague Public Accountability Board You are invited to attend the next meeting of the Public Accountability Board which will be held on Thursday 26th July 2018 at 10.00 am at the Office of the South Yorkshire Police and Crime Commissioner, 5 Carbrook Hall Road, Sheffield, S9 2EH. The agenda and supporting papers are attached. Car parking will be available. Yours sincerely Office of the Police and Crime Commissioner Enc. South Yorkshire Police and Crime Commissioner Shaun Wright Email: [email protected] www.southyorkshire-pcc.gov.uk South Yorkshire Police and Crime Commissioner Shaun Wright 18 Regent Street Barnsley South Yorkshire S70 2HG Tel: 01226 774600 Email: [email protected] www.southyorkshire-pcc.gov.uk South Yorkshire Police and Crime Commissioner Shaun Wright Email: [email protected] www.southyorkshire-pcc.gov.uk South Yorkshire Police and Crime Commissioner Shaun Wright 18 Regent Street Barnsley South Yorkshire S70 2HG Tel: 01226 774600 Email: [email protected] www.southyorkshire-pcc.gov.uk PUBLIC ACCOUNTABILITY BOARD THURSDAY 26TH JULY 2018 AT 10.00 AM OFFICE OF THE SOUTH YORKSHIRE POLICE AND CRIME COMMISSIONER 5 CARBROOK HALL ROAD, SHEFFIELD, S9 2EH AGENDA Item Page 1 Welcome and Apologies Dr A Billings Verbal 2 Filming Notification Dr A Billings This meeting is being filmed as part of the pilot to broadcast the meeting on our website. Whilst the recording of this meeting will not be published it is anticipated that in the future recordings of this may be uploaded onto the website. The OPCC operates in accordance with the Data Protection Act. Data collected during the filming will be retained in accordance with the OPCC’s published policy. Therefore by entering the meeting room, you are consenting to being filmed and to the possible use of those images and sound recordings for publication on our website and/or training purposes. 3 Announcements Dr A Billings Verbal 4 Public Questions TBC 5 Urgent Items Dr A Billings Verbal 6 Items to be considered in the Absence of the Public Dr A Billings and Press THAT, using the principles identified under section 100A (4) of the Local Government Act 1972, the public be excluded from the meeting for the following items of business, on the grounds that they involve the likely disclosure of exempt information as specified in the relevant paragraphs of Part 1 of Schedule 12A to the Act, as amended, or that they are otherwise operationally sensitive or would attract an exemption under the Freedom of Information Act 2000. South Yorkshire Police and Crime Commissioner Shaun Wright Email: [email protected] www.southyorkshire-pcc.gov.uk South Yorkshire Police and Crime Commissioner Shaun Wright 18 Regent Street Barnsley South Yorkshire S70 2HG Tel: 01226 774600 Email: [email protected] www.southyorkshire-pcc.gov.uk Item Page 7 Declarations of Interest Dr A Billings Verbal 8 Minutes of the meeting of the Public Accountability Dr A Billings 1 - 12 Board held on 28 June 2018 9 Matters Arising/Actions M Buttery 13 - 14 10 PAB Work Programme M Buttery 15 - 18 11 Force Performance - Sheffield District Summary S Barton 19 - 30 Update 12 IEP Annual Report 2018/2019 A Lockley 31 - 36 Exclusion of the Public and Press Item 24 – Data subject to consultation, to be published shortly PCC's Strategic and Financial Planning 2019/2020 13 Progress Update E Redfearn Verbal Police and Crime Plan Delivery 2018/2019 14 Budget Monitoring M Clements/ To Follow N Hiller 15 Force Performance Update - Efficiency, N Hiller 37 - 50 Effectiveness and Value for Money Other Assurance Reports (By Exception) 16 Joint Independent Audit Committee M Lunn 51 - 54 17 Trust and Confidence Steering Group 55 - 60 18 Safeguarding Children and the Promotion of Child T Forber 61 - 68 Welfare (including effectiveness of partnership working) 19 Smart Contact L Poultney Verbal 20 Force response to the Serious Violence Strategy T Forber 69 - 72 Item Page PCC Decisions outside of PAB 21 PCC Decisions Report E Redfearn 73 - 74 22 Any Other Business - to be notified at the beginning of the meeting 23 Date and Time of Next Meeting 28 August 2018 at 10am, Office of the Police and Crime Commissioner, 5 Carbrook Hall Road, Carbrook, Sheffield, S9 2EH. CLOSED SESSION 24 Quarterly Overview of Performance against M Clements/ To Follow Outcomes of Police and Crime Plan, including E Redfearn combined Financial Position for 2018/2019 This page is intentionally left blank Agenda Item 8 SOUTH YORKSHIRE’S POLICE AND CRIME COMMISSIONER PUBLIC ACCOUNTABILITY BOARD 28 JUNE 2018 PRESENT: James Abdy (Chief Superintendent – SYP) Dr Alan Billings (Chair - Police and Crime Commissioner) Michelle Buttery (Chief Executive and Solicitor - OPCC) Michael Clements (Chief Finance and Commissioning Officer - OPCC) Alison Fletcher (Office Manager) Carrie Goodwin (Head of Corporate Communications - SYP) Nigel Hiller (Director of Resources - SYP) Andrew Lockley (Chair of the Independent Ethics Panel) Melvyn Lunn (Chair of the Joint Independent Audit Committee) Rob Odell (Chief Superintendent - SYP) Sally Parkin (Business Manager - OPCC)) Lauren Poultney (Assistant Chief Constable) Erika Redfearn (Head of Governance - OPCC) Sara Slater (Finance Manager - OPCC) Fiona Topliss (Community Engagement & Communications Manager - OPCC) Stephen Watson (Chief Constable - SYP) Kevin Wright (Evaluation and Scrutiny Officer – OPCC) APOLOGIES: Tim Forber, David Hartley, Mark Roberts and Rob Winter 1 WELCOME AND APOLOGIES The Commissioner welcomed those present at the meeting. There was one members of the public and one member of the press present. 2 FILMING NOTIFICATION The Commissioner announced the meeting would not be filmed. 3 ANNOUNCEMENTS There were no announcements. 4 PUBLIC QUESTIONS There were no public questions. 5 URGENT ITEMS The Commissioner asked the Chief Constable to provide an update on the knife crime incident which had taken place near Herries Road, Sheffield. Page 1 OPPC Public Accountability Board 28/06/18 The Chief Constable confirmed there had been a knife crime incident the previous evening, however the injuries sustained were not considered to be life threatening. He acknowledged the Force was seeing an increase in knife crime and this was a strategic priority for the Force. The Force has analysed the last 5 years of data to inform a problem profile and develop activities to reduce offending. The Chief Constable stated that the majority of perpetrators were young people and emphasised the importance of engaging and educating young people. Knife crime is not something the police can address alone and acknowledged the excellent support provided by partners. In particularly, Sheffield City Council who are co-locating partners in police premises. The Chief Constable also stressed that enforcement was important. He confirmed that the recent knife crime incidents were linked to organised crime groups and the public should be reassured that these were not random attacks. He emphasised the importance of stop and search and he expected the number of stop and searches to increase. He also confirmed that stop and search had the support of local communities, in particularly mothers. The Chief Constable highlighted the role of parents and the need to know what their child was doing. He encouraged parents to talk to their children and point out the dangers of carrying a knife. The Commissioner highlighted a recent public meeting he had attended where there had been a mature debate on the subject. There had been anxiety from the public and fear of reprisals if they spoke out but the police officers in attendance had been excellent in providing reassurance. 6 ITEMS TO BE CONSIDERED IN THE ABSENCE OF THE PUBLIC AND PRESS None. 7 DECLARATIONS OF INTEREST None. 8 MINUTES OF THE MEETING OF THE PUBLIC ACCOUNTABILITY BOARD HELD ON 31 MAY 2018 The minutes of the last meeting were agreed as an accurate record, subject to the following amendments: L Mayhew be added to the attendance list; Shaun Morley’s rank to be changed to Chief Superintendent on page 1; Neil Thomas’s rank to be changed to Superintendent on page 2 and ‘offenders’ to be changed to ‘suspects’ on page 11. Page 2 OPPC Public Accountability Board 28/06/18 9 MATTERS ARISING/ACTIONS 304, 307, Meeting to be arranged between the Force and OPCC to discuss 310 and future reporting into PAB. To include Serious and Organised 314 Crime reporting. Planning and Efficiency Group to agree reporting arrangements for Efficiency and Effectiveness and VfM into PAB. Future Performance Reports to include trend and comparison data where appropriate. Case studies to be included in future PAB reports as and when appropriate. 2/5/18 – Discussed at Planning and Efficiency Group 31/5/18 – The Commissioner reiterated reports should be written for members of the public and should where possible include trend data. He encouraged the Force to work closely with the Office of the Police and Crime Commissioner (OPCC) when writing reports. 28/06/18 - All these actions were amalgamated and it was agreed to discharge on the basis that the Commissioner would ask for further information should it be necessary. DISCHARGED 305 A copy of the Force Management Statement (FMS) to be given to the Commissioner ahead of submission to Her Majesty’s Inspectorate of Constabulary and Fire and Rescue Service (HMICFRS). 31/5/18 – The first draft would be available this afternoon. 28/06/18 – Received. DISCHARGED 308 A detailed Planning Timeline to be developed setting out activities necessary to support the agreed Planning cycle. 31/5/18 – M Clements confirmed that work had taken place around the 2019/20 Planning Timeline. A report on Efficiency, Effectiveness and Value for Money will be brought to the July meeting and he would bring a copy of the timeline to the meeting.
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