RTH CENTRAL TRANSPORTATION PLANNING COMMITTEE MINUTES Annual General of 2014 £._ Meeting April 10"‘, 1 enior Citizens’ Centre, 107 Main Street, Blaine Lake,

Minutes of the Annual Meeting of the North Central Transportation Planning Committee held in Blaine Lake, Saskatchewan at the Senior Citizens’ Centre on Thursday, April 10”‘,2014. ChairpersonRichard Porter called the Meeting to order at 7:00 pm. A warm welcome was extended to everyone who turned out for the 2014 Annual General Meeting. Andy Ciona, Mayor of Blaine Lake, welcomed everyone to Blaine Lake and hoped everyone would enjoy the 16"‘Annual NCTPC Meeting. Wally Kabaroff, Councillor,RM of Blaine Lake welcomed everyone to Blaine Lake on behalf of the RM. He is looking forward to a productive AGM and that everyone would have a safe trip home.

Nomiimtion ofAnnual Meeting Clmiipersoli Louis McCaffrey nominated Richard Porter as Chairperson of the 2014 Annual Meeting. Wally Kabaroff moved; Orest Romanchuk seconded: That nominations cease. CARRIED Richard Porter acclaimed 2014 Annual General Meeting Chairperson.

Agenda Arthur Brandolino moved; Paul Rybka seconded: That the Agenda be accepted as amended. CARRIED

Introduction ofthe NC TPC Executive Chairperson Porter took this opportunity to introduce the present North Central Transportation Planning Committee to those attending. A moment for silence was held to remember Frank Simonot, Division 5 Urban Executive Member who passed away in December. Also at this time Porter welcomed Blair Wager, ADM of Flaming & Policy, Shiva Shrestha, Senior Policy Advisor,Jen Fertuck,Director of Asset Management, Rock Gorlick, Executive Director, Central Region, Doug Hansen, Executive Director,Northern Region, Larry Young, Director of Operations, Northern Region, Terry Storey, District Operations Manager, Prince Albert, Conrad Read, District Operations Manager, Meadow Lake, John Moynham, District Operations Manager, , Kim Meakin, Senior Transportation Planner, Saskatoon, Al Lindsay, Senior Transportation Planner, Prince Albert, Shawn Wilson,Chairman of Road Builders,Ben Buhler, SUMA Director,Northwest Region and Scott

Moe, MLA for ~ Shellbrook. Porter presented a copy of the 2014 Transportation Plan to the MHI representatives, Road Builders, SARM and SUMA.

Minutes A copy of the Minutes of the Annual Meeting of April 11"’,2013, was made available to everyone at the door. Larry McDaid moved; John Herd seconded: That the minutes of the 2013 Annual Meeting held April 11”‘,2013, in Blaine Lake be adopted as distributed. CARRIED Financial Statement Chairperson Porter presented the North Central Transportation Planning Committee Financial Statement for April 1, 2013 to March 31, 2014, that was prepared by Secretary Beth Herzog. Copies were available at the door. Motion: Nick Partyka moved; Jim Joanette seconded: That the Year End Financial Statement for the period of 01 April 2013 to 31 March 2014 be approved as presented. CARRIED

NCT PC Financial Statement Review Approval Executive Director Larry McDaid outlined the 3 options by the Non—Pro?t Corporations Act requiring auditing of the books of a Non—Pro?t organization. I-lethen presented a motion of recommendation made by the NCTPC Executive at their April 10"‘,2014, Regular Executive Meeting. That motion stated, “That we recommend to the membership at the 2014 AGM that pursuant to Section I 50 ofthe Non—Pro?tCorporations Act, 1995, that a resolution bepassed that neither an audit nor a ?nancialreview ofthe 2013/2014 Financial Statement prepared by the Recording Secretary is necessary and that the Year End Financial Statement ending 31 March 2014 be accepted as prepared and sent to the Corporations Branch ofthe Ministry ofJustice and Attorney General for?ling. Motion: Larry McDaid moved; John Herd seconded: That the membership of the North Central Transportation Committee (NCTPC) waives the need for an audit or review of the financial books of the NCTPC 2013/ 14 fiscal year as recommended by the NCTPC Executive. CARRIED NCTPC 2014 Annual General Meeting 10 April 2014 Page 2

Sl1elIbrook—R0stl1ernMLA Scott Moe Moe expressed his thanks for the invitation to the AGM and the opportunity to work with the NCTPC. A major part of the Plan for Growth is building and investing $664.5 million in in?astructure to build, operate and maintain the transportation system in the province.

Guest Speakers: Blair Wagner and Doug Hansen MHI Chairperson Porter introduced Blair Wager, ADM, Policy and Planning and Doug Hansen, Executive Director, Northern Region. A power point presentation titled Government and Ministry Initiatives was shared.

> Government Initiatives

0 The government developed “The Saskatchewan Plan for Growth — Vision 2020 & Beyond” to address the challenges of growth including infrastructure, health and education. 0 Investing in the in?astructure requires addressing the infrastructure de?cit from the past, address the current growth in population and economy and preparing for future growth.

e Provide an additional $50 million to improve Saskatchewanhighways

— Improve roads in Northern Saskatchewan

— Investing in economic corridors and gateways

— Transition GTH into a full inland port

> Ministry Initiatives I The Ministry is working on a number of initiatives in order to Support the Government’s Growth Plan. I. Improving road conditions and addressing infrastructure de?cit 2. Investing in economic corridors and gateways, twirmingprojects and passing lanes 3. Developing a Strategic Business Plan to address the challenges with TMS highways, urban highwayconnectors and northern roads 4. Conducting major planning studies 5. Improving safety with the Snow Zone Campaign, Highway Hotline and Work Zones

> MHI Key Strategies 0 To engage industry and other provinces to eliminate transportation impediments. 0 To engage SARM, SUMA and ATPC’s to develop an integrated roadway network. 0 To partner with the Federal Government to build and upgrade priority infrastructure on the National Highway System.

> SaskBuilds is a new provincial government organization which provides a central focus to coordinate in?astructure planning and delivery.

> Policy and Programs Initiatives ~ Multi Modal Transportation

1. Shortline Rail — There are 13 shortlines operating more than 2000km of track which provides an altemtive to trucking and taking weights off the roads. Shortline Rail Sustainability Program is $900K which is funded by Saskatchewan Grain Car Corporation.

TMS Highways ~ The province has upgraded more than 500km out of the 5000km of TSM highways since 2007 at a cost of $800,000/km. MHI will pilot to reconstruct poor condition low VolumeTMS to “supergrid” standard. These will not be the reverted gravel surface, but constructed supergrid gravel highways, allowing primary weight at a cost of $400,000/km.

Grain Movement — Multi Ministry Cooperation Records crops in 20l3 created challenges in the supply chain. All players are engaged in discussions to work on options to address better grain prices and moving our agriculture products.

Provincial Planning Studies ~ To meet the province’s Plan for Growth, long term planning projects throughout the province are underway such as the Regina South Bypass, Saskatoon Perimeter Highway Study, Hwy 6 & 39 Twinning and Hwy 2 Corridor Study.

Urban Highway Connector Program (UHCP) & Town Urban Highway Policy (TUHP) — UHCP was implemented in 2008 to ensure highway mobility and safety in urban communities and to support the management of the UHCS. TUHP came into effect on April I, 2014. MHI assume jurisdiction for all UHCS with rural and sub—urbancharacter butjurisdiction remain with Towns for UHCS with an urban character with the exception of NHS routes. MHI will provide an annual O&M grant to towns for urban character NCTPC 2014 Annual General Meeting 10 April 2014 Page 3

U1-ICs. MHI will pay 100% of the costs of the first rehab on urban character UHCs under the jurisdiction of Towns. This will be based on the Ministry’s schedule for adjacent highways. Future rehabs would be funded at 75% from the Ministry.

Right of Way Mowing Program ~ In 2013, the Ministry mowed 37,300 hectares at a cost of $2.52M. Partnership agreements were set up with 31 RMs. A strategic approach focuses on improving safety, visibilityand aesthetics for provincial highways, while providing salvage hay for farmers and ranchers

> 2014-15 Highway Budget ($664.5.0M including $405.2.0M for transportation capital) The 2014-15 budget allows for continued progress on the following programs. Shortline Rail - Shortline Rail Sustainability Program $900K

Community Airports Partnership — $700K

Urban Connectors — funding increased by $500,000 to $8.4 million MREP - $25.5 million

Repairing & Upgrading the System — $250.6M to upgrade, repair or rehabilitate the existing infrastructure including $118.0M for rural highway upgrades, $95M for repaving 300km, and $37 .6M for bridges and culverts. 6. Supporting the Growth Plan - $1 l3.2M on major projects.

> Roadwork Accomplishments and Planned Work — The Ministry faces major challenges with aging and expanding transportation infrastructure requiring effective stewardship of the existing and emerging transportation system. New turning lanes and interchanges to meet capacity and safety needs have been constructed. 2013 Accomplishments Heavy Preservation - Hwys 2, 40, 41 and 55

Safety Improvements — Turning lanes at a number of locations on Hwys 3, 5, 11 & 368

Bridges & Structures — Hwys 2 and 14

Culverts — Repair, replacement and design and replacement in numerous areas.

Ferry — Hull replacement on Hague, Wingard and Weldon ferries

Grading and Paving 4 Hwys 2, 5, ll, 55, 212, 224, 263, 312, 368 and 953

Shortline Rail Grants — $78,241 for (Saskatoon to Prince Albert) and $35,000 for Wheatland Rail based out of Hoey.

2014 Planned Work

1. Bridges and Structures — Bridge Rehabs: Hwys 3, 4, 12, 16, 21, 26 & 55 Bridge Replacements: Hwys 3, 26, 240 & 24

St. Louis Bridge Hwy 2 — General Contract

2. Culverts — Replacements: Hwys 2, 3, 4, 20, 40, 41, 55, 224,240, 302 & 950 Ditching on Hwy 2 north of Prince Albert

3. Safety Improvements — Hwys 2, l 1, 41 & 12

4. Heavy Preservation — Hwys 2, 3, ll, 26, 40 & 41 5. Grading and PaVing—Hwys 2, 5, 11, 55, 212, 224, 263, 312, 368 & 355

NCTPC Clmitperson ’sReport Chairperson Richard Porter gave an overview of the involvement of NCTPC over the course of the 2013/ 14 year. This year saw the completion of the 2014 Transportation Plan to replace the existing 2003 Plan. Meetings were held in Cudworth, Blaine Lake, and St. Walburg to present an overview of the new plan. NCTPC will continue to offer the IllzmicipalSupport Program for the upcoming year. Hands—OnGrader Workshops were held at the RMs of St. Louis, Cut Knife and . Workshops this year will be held in the RM of Turtle River on May 27"‘and the RM of St. Louis on May 29"‘. The Dust Control Workshopwas held on July 3 with Gordon King, SCN—Lavalinand the Ministry. The ?nal report is near completion. North Central is involved in setting up a business case to present to the Ministry on replacing the Paynton Feny with a bridge. We co-sponsored workshops with Rhinosnot in Edam and in February. DVDs are being produced of these workshops. North Central is also involved in the building of the Trans Canada Trail. Porter sits on the provincial and national committee.

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- A Water Security Committee is going to look at the drainage issues in the area. - The Birch Hills to Melfort Rail Line is still in negotiations with CN. 0 Two Workshopson Lagaans, Landfillsand Road Building are scheduled for February 2015.

SARM Report: Presirleltt Dave Marit Marit highlighted the 2013 Provincial Budget which included the rural investments announced. MREP saw an increase of $2 million for a budget of $25.5 million. There will be an increase in the Road Maintenance Fees very soon as announced by Minister Reiter. Due to the tremendous growth in agriculture, oil and potash production in rural Saskatchewan long term infrastructure plans are required. SARM is developing a position paper on how to achieve this. An $800,000 Invasive Weeds Program will be cost shared with the RM’s to control leafy spurge and scentless camomile. Urban Connectors will pay a grant to urban municipalities with a population between 1000-5000. MPH wants to revert 1100kms of TMS to gravel with reconstruction.

Election ofExecutive Members Wil?ng and Porter took over the Election of Executive Members for the 2014-2015 year for the following Rural and Urban Divisions.

Division 2 Urban Richard Porter nominated by a letter from the Town of Rosthern, February 27, 2014. Paul Rybka moved; Larry McDaid seconded: That nominations cease. Cd. Richard Porter proclaimed elected by acclamation.

Division 4 Urban George Tomporowski nominated by a letter from the Town of Shellbrook, March 10, 2014. Jim Jeanette moved; AndyCiona seconded: That nominations cease. Cd. George Tomporowski proclaimed elected by acclamation.

Division 6 Urban Larry McDaid nominated by an email from the Village of Edam, March 19, 2014. John Herd moved;Edwin Rundbraaten seconded: That nominations cease. Cd. Larry McDaid proclaimed elected by acclamation.

Division 1 Rural Linus Hackl nominated by a letter from the RM of Hoodoo, February 21, 2014. John Herd moved; Orest Romanchuk seconded: That nominations cease. Cd. Linus Hackl proclaimed elected by acclamation.

Division 3 Rural Edwin Rundbraaten nominated by a letter from the RM of Invergordon, March 18, 2014. Arthur Brandolino moved; George Tomporowski seconded: That nominations cease. Cd. Edwin Rundbraaten proclaimed elected by acclamation.

Division 5 Rural Ray Wilfing nominated by a Letter from the RM of Meadow Lake, April 9,2014. John Herd moved; Gary Frie seconded: That nominations cease. Cd. Ray Wilfing proclaimed elected by acclamation.

By- Election Division 5 Urban No Nominations.

Porter thanked the acclaimed Directors for letting their names stand and thanked them for their past participation and stated that we look forward to another productive year.

Other

Adjourmnent Wally Kabaroff moved; George Tomporowski seconded: Meeting adjourned @ 9:00 p.m.

Coffee was available following the meeting.

Chairman Recording Secretary North Central Transportation Planning committee P.O. Box972.Shellbrook,SK SOJ zeo YEAR END FINANCIALSTATEMENT 01Aprll2014 to 31 March2015

Debit Credit Cheque Book Balance, March31, 2014 YTD Totals $ Term Deposit Balance, March 31, 2014 51,266.29 lNcOME $ 100,000.00 2014/15 MembershipFees $ 34,045.00 Dept. of Highways: Operating Grant(2013/14) 5 1,852.80 Dept. Of Highways:OperatingGrant (2014/15) 2014/15 Workshops $ 19,229.28 Interest 35 120.00 TOTALREVENUE $ 1,700.00 $ 56,947.08 $ 56,947.08

EXPENDlTURE Accommodation&Meal Expenses $ 448.05 AnnualReturn Fee $ 10.00 Billableto MHIre ATPCCC $ 8,145.02 Executive & Honoraria Mileage 3 18,123.00 HallRent & Lunch - Regular Meetings 5 2,815.52 MunicipalSupport Program $ Office 2.241.00 Supplies/CoplesIPostage/Phone 33 815.39 SecretarialServices 53 8,200.00 Transportation Plan $ 8,621.68 2014/15 WorkshopExpenses $ 6,363.33 DVDsfor Plan & Workshops $ 2,100.00 Af?nity Union Credit $ Computer/AV 130.03 $ 208.99 2014 Road ToursBus Rental $ 3,701.25 BusinessCase Study $ 4,825.00 TOTAL EXPENDITURES $ 66,751.26 $ 66,751.26 Balance in Chequlng Account Balance of Term Deposit S 41,462.11 $ 100,000.00 Cheque BookBalance,31 March2015 - $41,462.11 Term DepositBalance,31 March2015 - $100,000.00 Bank Reconciliation Cheque Book Balance@ 31 March2015 $41,462.11 OutstandingCheques Bank Balance @ 31 March2015 $41,462.11

Prepared V by: . 2/» Beth Herzog, / W («:3 CA C5/I5/ Secretary CTl? Date

Approved by: ‘ “I RichardPorter, , -- Z7._ Chairperson, NCTPC Dale