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Township of East Garafraxa Special Electronic Council Meeting Agenda

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Township of East Garafraxa Special Electronic Council Meeting Agenda Township of East Garafraxa Special Electronic Council Meeting Agenda Tuesday, November 10, 2020 at 2:00 P.M. 1. Opening of Meeting 2. Approval of Agenda 3. Disclosure of Pecuniary Interest with Reasons 4. Approval of Minutes 4.1. Special Electronic Council Meeting Minutes for October 23, 2020 4.2. Special Electronic Council Meeting Minutes for October 27, 2020 4.3. Special Electronic Council Meeting Minutes for November 5, 2020 4.4. Business arising from Minutes 5. Public Question Period 2:10 p.m. *Questions to be sent by email to Jessica Kennedy, Deputy Clerk [email protected] no later than Monday, November 9, 2020 at noon. 6. Delegations/Presentation – Nothing at this time. 7. Public Meeting(s) – Nothing at this time. 8. Unfinished Business 8.1. COVID-19 (Coronavirus) Update 8.1.1. Conference Call/Zoom Meeting Updates 8.1.2. Recovery Planning 8.1.3. Funding 8.1.4. Other 8.2. Main Street Funding – Municipal Signage Update 8.3. Community Safety Zones 8.3.1. Draft By-Law 8.4. Christmas Donation 8.4.1. Resolution 9. Planning Department 9.1. Development Update(s) 9.2. Official Plan Review Update Council Agenda November 10, 2020 Page 2 of 4 9.3. County of Dufferin 9.3.1. Municipal Comprehensive Review Proposed Work Schedule 9.4. Planning Act Decision 9.4.1. Temporary Use Application Z11-20; to permit a garden suite of 40 sq.m / 430.6 sq.ft for a period of 20 years. 143161 15 Sideroad – Concession 15, Part Lot 16 RP 7R5790 Part 2. Applicant Catherine Pollard, owners Doug and Patricia Pollard 9.4.2. Planning Report (to follow) 9.5. Town of Erin 9.5.1. Notice of Public Meeting for Zoning By-Law Amendment Z20-04; to rezone from Agricultural (A) to site specific Agricultural (A) to permit a wedding/special events venue on a portion of the subject lands 9.6. Ministry of Agriculture, Food & Rural Affairs (OMAFRA) 9.6.1. Municipal Agriculture Economic Development Planning Forum – November 18th and 19th 9.7. Grand River Conservation Authority (GRCA) 9.7.1. Natural Heritage Characterization Reports Email 9.7.1.1. Upper Grand River Subwatershed Natural Heritage Characterization Report 9.7.1.2. Nith River Subwatershed Natural Heritage Characterization Report 10. Public Works Department 10.1. Director of Public Works Report(s) 10.2. Capital Forecast Charts 11. Treasury and Accounts 11.1. Budget Summary (to follow) 11.2. Budget Meeting (Tentative Date) 11.3. Minister of Finance 11.3.1. Ontario Municipal Partnership Fund (OMPF) Letter and 2021 Allocation Notice 11.4. COVID-19 Resilience Infrastructure Stream: Local Government Intake Notification 11.4.1. Funding Email and Appendix A and B – November 6, 20920 11.5. Fire Call Recovery Discussion 12. County Council Business 12.1. County Council 12.2. November 12, 2020 Council Agenda 12.3. County/Municipal Service Delivery Review (SDR) 12.3.1. Committee Meeting November 16, 2020 at 1:00 p.m. 12.3.2. Joint Council Meeting November 25, 2020 at 7:00 p.m. Council Agenda November 10, 2020 Page 3 of 4 12.4. Climate Change Committee (DC4) 12.4.1. Update 12.5. Emergency Management Control Group 12.5.1. Training - November 16th, 18th and 23rd 12.6. Agricultural and Rural Business Roundtable 12.6.1. Virtual Meeting November 26, 2020 (Topic SWIFT Project) 13. Committees 13.1. Grand Valley Community Centre Board 13.1.1. November 9, 2020 Meeting 13.2. Grand Valley Public Library Board 13.2.1. Community Letter for Storytime Program 13.3. Dufferin Provincial Offences Act Board (POA) 13.3.1. 2020 Third Quarter Reconciliation and Disbursements 13.4. Orton Community Association 13.4.1. Financial Documents 14. General Business and Correspondence 14.1. Town of Mono 14.1.1. COVID Funding for Arts and Culture 14.2. Rural Ontario Municipal Association (ROMA) 14.2.1. 2021 Virtual Conference January 25-26 Program Information 14.2.2. 2021 Delegation Request Form – Deadline of November 30, 2020 14.3. Municipality of St.-Charles 14.3.1. Affordable and Reliable Broadband 15. Added Items (Late Submissions – if any) 16. New Business 16.1. Resident Email 16.1.1. Social Gatherings and Garafraxa Woods Park 17. Closed Meeting(s) Pursuant to Section 239 of the Municipal Act, 2001, as amended for the following reason(s): 17.1. Personal matters about an identifiable individual, including municipal or local board employees. 17.2. A proposed or pending acquisition or disposition of land by the municipality or local board. 17.3. Labour relations or employee negotiations. 17.4. Litigation or potential litigation, including matters before administrative Council Agenda November 10, 2020 Page 4 of 4 tribunals, affecting the municipality or local board. 17.5. Advice that is subject to solicitor-client privilege, including communications necessary for that purpose. 17.6. Closed Meeting Minutes 18. By-Laws Notice of intention to pass the following by-law(s): 18.1. Being a By-Law to amend By-Law 60-2004, as amended; to temporarily permit a Garden Suite for a period of twenty years for property location 143161 15 Sideroad, Concession 15, Part Lot 16, RP 7R5790 Part 2 (Temporary Use Application File Z11-20; Applicant Catherine Pollard, owners Doug and Patricia Pollard) 18.2. Being a By-Law to authorize the execution of a Garden Suite Agreement between the Township of East Garafraxa, James Douglas Pollard and Patricia Pollard period of twenty years for property location 143161 15 Sideroad, Concession 15, Part Lot 16, RP 7R5790 Part 2 (Temporary Use Application File Z11-20; Applicant Catherine Pollard, owners Doug and Patricia Pollard) 19. Confirming By-Law 20. Adjournment Special Electronic Council Meeting on Tuesday, November 24, 2020 at 2:00 p.m., or at the call of the Mayor. East Garafraxa Township Special Electronic Council Minutes October 23, 2020 The Council of the Township of East Garafraxa held a Special Electronic Meeting of Council by video conference at 11:00 a.m. on October 23, 2020 for the purpose of holding a Council workshop. Councillors Tom Nevills, Fran Pinkney, Lenora Banfield and Deputy Mayor John Stirk were in attendance with Mayor Guy Gardhouse presiding. Susan Stone, CAO/Clerk- Treasurer, Jessica Kennedy, Deputy Clerk Christine Gervais, Director of Planning (for Closed Meeting), Township Consultants Elizabeth Howson, Jeff Wilker and Gord Feniak (for Closed Meeting) were also in attendance. 1. Opening of Meeting Meeting called to order. 2. Approval of Agenda Motion passed to approve agenda as circulated. 3. Disclosure of Pecuniary Interest with Reasons None declared at this time. 4. Delegations/Presentations – (In Closed Meeting) 4.1. Council Workshop - Township Solicitor, Jeff Wilker, Partner, Thomson Rogers Lawyers, Township Engineer, Gord Feniak, Executive Vice President, Public Sector, R.J. Burnside & Associates Limited and Township Planning Consultant, Elizabeth Howson, MCIP, RPP, Principal, Macaulay Shiomi Howson Limited 5. Closed Meeting(s) – 11:05 a.m. to 2:05 p.m. – Motion passed to go into Closed 5.1. The meeting is held for the purpose of educating or training the members (Council Workshop). Motion passed to adjourn Closed Meeting and resume regular business. Staff instructed in accordance with Closed Meeting Discussions. 6. Confirming By-Law Motion and By-Law 38-2020 passed. 7. Adjournment Special Electronic Council Meeting on Tuesday, October 27, 2020 at 2:00 p.m., or at the call of the Mayor. Motion passed to adjourn. The following resolutions were passed: MOVED BY BANFIELD, SECONDED BY PINKNEY BE IT RESOLVED THAT the agenda be approved as circulated. CARRIED MOVED BY PINKNEY, SECONDED BY NEVILLS BE IT RESOLVED THAT Council move to a Closed Meeting pursuant to Section 239 of the Municipal Act, 2001, as amended for the following reason(s): the meeting is held for the purpose of education or training the members. CARRIED MOVED BY PINKNEY, SECONDED BY BANFIELD BE IT RESOLVED THAT Council do now rise and report from Closed Meeting, and resume regular business. CARRIED MOVED BY BANFIELD, SECONDED BY STIRK BE IT RESOLVED THAT Leave be given to introduce a by-law to confirm the Special Electronic Meeting of Council of the Township of East Garafraxa for October 23, 2020 and that it be given the necessary readings and be passed and numbered 38-2020. CARRIED MOVED BY PINKNEY, SECONDED BY STIRK BE IT RESOLVED THAT Council now adjourn to meet again for the Special Electronic Council Meeting on Tuesday, October 27, 2020 at 2:00 p.m., or at the call of the Mayor. CARRIED _________________________________ _____________________________ Clerk Head of Council East Garafraxa Township Special Electronic Council Minutes October 27, 2020 The Council of the Township of East Garafraxa held a Special Electronic Meeting of Council by video conference at 2:00 p.m. on October 27, 2020. Councillors Tom Nevills, Fran Pinkney, Lenora Banfield and Deputy Mayor John Stirk (Deputy Mayor Stirk arrived at 2:38 p.m.) were in attendance with Mayor Guy Gardhouse presiding. Susan Stone, CAO/Clerk-Treasurer, Jessica Kennedy, Deputy Clerk, Dave Menary, Director of Public Works, and Christine Gervais, Director of Planning (for Planning and Public Meeting) were also in attendance. 1. Opening of Meeting Meeting called to order. 2. Approval of Agenda Motion passed to approve agenda as amended pursuant to addendum: 17. Closed Meeting(s) Pursuant to Section 239 of the Municipal Act, 2001, as amended for the following reason(s): 17.5 A proposed or pending acquisition or disposition of land by the municipality or local board (Orton Community Association). 3. Disclosure of Pecuniary Interest with Reasons – None at this time. 4. Approval of Minutes 4.1. Special Electronic Council Meeting Minutes for October 14, 2020 – Motion passed to approve as circulated.
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