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Fairfax County School Board Strategic Governance Manual[Note: If Approved Will Require Change to Policy 1710 and By-Laws]

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Fairfax County School Board Strategic Governance Manual[Note: If Approved Will Require Change to Policy 1710 and By-Laws] Fairfax County School Board Strategic Governance Manual Adopted: December 7, 2006 Effective: January 1, 2007 Last Revised: July 23, 2015 Revised: PREFACE In October 2005, the Fairfax County School Board launched a bold new venture called the Strategic Governance Initiative. Although the product of the Board’s work includes portions of the new strategic plan that are owned by the School Board (Beliefs, Vision, Mission, and Student Achievement Goals), the Initiative includes features that go far beyond a typical strategic plan. t In October 2005, the Fairfax County School Board launched a bold new venture called the Strategic Governance Initiative. Although the product ofandand Student Achievement Goals), The State of Virginia has empowered and directed School Boards (in Title 22.1, Chapter 7) to do the following: See that the school laws are properly explained, enforced and observed; ensure that public schools are conducted according to law and with the utmost efficiency; care for, manage and control the property of the school division; provide for the consolidation of schools or redistricting of school boundaries or adopt pupil assignment plans to contribute to the efficiency of the school division; operate and maintain the public schools in the school division and determine the length of the school term, the studies to be pursued, the methods of teaching and the government to be employed in the schools, consistent with state statutes and regulations of the Board of Education; and perform other duties as prescribed by the Board of Education or as are imposed by law. State law further states that a school board may adopt bylaws and regulations, not inconsistent with state statutes and regulations of the Board of Education, for its own government, for the management of its official business and for the supervision of schools. The Fairfax County Public Schools Board takes its charge seriously and has developed this Strategic Governance manual as a plan to conduct our responsibilities as stewards of this school system in a professional manner that addresses goal-setting, monitoring compliance and a focus on continuous improvement. The Board works in partnership with the Superintendent, who has been delegated authority for the day-to-day operations of the system in accordance with the Code of Virginia. The Fairfax County School Board recognizes that the Board has a unique and important role to play in assuring that the school system achieves the results expected by the community and deserved by the students the school system serves. The Board also recognizes that as an elected Board that represents and serves the people of the county, it must design for itself a governing process that allows it to exercise its responsibilities in a manner that assures that the staff, under the authority of the Superintendent, has the freedom and authority to do its work without interference but also has full accountability for the results of its decisions. And, the Board accepts the challenge to perform its own duties with Manual last revised: July 23, 2015 2 the same degree of excellence expected of the Superintendent and staff members. In addition to specifying the results expected for students, the Board has stated Operational Expectations that are reasonable for the Superintendent and staff members to work within. The initiative includes those Operational Expectations as well as Student Achievement Goals as measures of school system success. The Superintendent and staff members are empowered to develop strategies and action plans to achieve both the specified Student Achievement Goals and the Operational Expectations. School system performance in both areas will be monitored regularly throughout the year by the Board to assure that reasonable progress is being made toward achieving the Student Achievement Goals and that the system is complying with the Board’s Operational Expectations. And the Board will monitor its own performance just as rigorously in order to assure excellent performance at all levels, from the Boardroom to the classroom. The Fairfax County School Board believes that the Strategic Governance Initiative will assure that a very good school system will become an even better one. Manual last revised: July 23, 2015 3 TABLE OF CONTENTS (will be updated following revision) Page Definitions .......................................................................................................... 5 Section 1: Student Achievement Beliefs ..................................................................................................... 7 Vision ...................................................................................................... 8 Mission .................................................................................................... 9 Student Achievement Goals 1. Pursue Academic Excellence ....................................................... 10 2. Develop Essential Life Skills ........................................................ 11 3. Demonstrate Responsibility to the Community and the World ............................................................................... 12 Section 2: Operational Expectations Global (OE 1) .......................................................................................... 13 Emergency Superintendent Succession (OE 2) ...................................... 14 Treatment of Community Stakeholders (OE 3) ....................................... 15 Human Resources (OE 4) ....................................................................... 16 Financial Planning (OE 5) ....................................................................... 18 Financial Administration (OE 6) .............................................................. 19 Asset Protection (OE 7) .......................................................................... 20 Superintendent’s Relationship with the Board (OE 8) ............................. 21 Instructional Program (OE 9) .................................................................. 23 Learning Environment/Treatment of Students (OE 10) ........................... 24 Facilities and Transportation (OE 11) ..................................................... 25 Technology (OE 12) ................................................................................ 27 Section 3: Board Self-Governance Policies Board Purpose, Role, and Responsibilities (B.1) .................................... 28 Governance Commitment (B.2) .............................................................. 30 Board Member Code of Conduct (B.3) ................................................... 31 Board Member Conflict of Interest (B.4).................................................. 33 Meeting Protocol (B.5) ............................................................................ 34 Election of School Board Chair and Vice Chair (B.6) .............................. 35 Role of the Chair (B.7) ............................................................................ 36 Annual Planning Cycle and Work Plan (B.8) ........................................... 38 Board Liaisons (B.9) ............................................................................... 39 Board Committees (B.10) ....................................................................... 40 Process for Addressing Violations (B.11) ................................................ 51 Manual last revised: July 23, 2015 4 Section 4: Superintendent/Board Relationship Superintendent Delegated Authority (S.1)............................................... 52 Accountability and Evaluation (S.2) ........................................................ 53 Section 5: Appendices A. Bylaws ............................................................................................... 54 Fairfax County School Board ............................................................. 54 School Board Members ..................................................................... 54 Student Representative ..................................................................... 56 Clerk and Deputy Clerk ..................................................................... 56 Meetings ............................................................................................ 57 B. School Board/Staff Communication Process ..................................... 63 C. Meeting Manager Roles and Responsibilities .................................... 64 D. Process Guidelines for Board Members ............................................. 66 E. Monitoring Report Executive Summary Template.............................. 70 F. Monitoring Report Template .............................................................. 71 G. School Board Recognitions ................................................................ 72 H. Guidelines for Board Member Electronic Outreach ............................ 73 I. Policy Development and Review ....................................................... 77 J. Board Member Options for Issue Education, Advocacy, or Policy ........................................................................... 78 K. Ad Hoc Committees ........................................................................... 80 L. Superintendent’s Summative Evaluation Form .................................. 83 M. Process for the Approved Budget Agenda Item ................................. 89 N. Process for Selecting Community Members to Serve on the Audit Committee—Recommended Criteria and Timeline ........................... 90
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