Performa for Empanelment of Vendor with Army War College, Mhow

EXPRESSION OF INTEREST (EOI) FOR EMPANELMENT OF VENDOR FOR IMPLEMENTING INFORMATION TECHNOLOGY (IT) PROJECTS

1. Army War College, Mhow invites application for empanelment and short listing of vendor for supply of IT products (hardware & software) and implementing IT projects at the College for a period of one year i.e from 01 Apr 2016 to 31 Mar 2017. Vendors complying with the following parameters may submit their application for empanelment.

2. Scope of Work. Following different categories of IT projects are taken up for execution by the Army War College, Mhow (MP):-

(a) Procurement of standalone Hardware.

(b) System Integration (SI) Projects.

(d) Turnkey projects.

(e) Procurement of Peripherals.

(f) COTS and Customized COTS products acquisition.

(g) System Study and Consultancy.

(h) IT Training

(j) Computer Stationery and Consumables

3. Minimum Pre-qualification Criteria.

(a) The vendor should be sole proprietary concern, partnership firm of a company registered with the Registrar of Firms/Registrar of Companies/ wherever applicable and should have been in operation/existence for the last 5 years.

(b) The vendor should have been empanelled with and supplied IT products and stationery to reputed Institutions like Infantry School, Mhow, Military College of Telecommunication Engineering, Mhow (MP) etc and preferably other Government/Public Sector Undertakings.

4. The vendor should be an income – tax assesses having filed its income-tax return for last three financial years.

5. The vendor should be an authorized dealer having VAT/Sales Tax registration. Sales Tax/VAT Registration certificate copies should be provided.

6. How to apply

(a) Application should be submitted in the prescribed format along with attested copies for the document as stated in the application form. Only application of agencies that fulfill the pre-qualification criteria would be considered by the Board. The last date for submission of duly filled application form is 15 Mar 16. Application forms submitted after 15 Mar 2016 will not be accepted. The empanelled agencies shall be informed separately and tender documents to these agencies shall be issued in due course of time.

(b) The Board reserves the right to accept or reject any or all application/s without assigning any reason whatsoever. Accepting the application by the Board would not guarantee the award of contract. No further notice will be published in the press for the work referred above and issue of tender form will be restricted among the selected applicants.

(c) Application form will be available at the office of EDPP-1, IT Cell, College HQ, Army War College, Mhow (MP). Contact Tele : 07324 – 253100.

(d) Completed application form along with the requisite documents shall be submitted in a sealed envelope clearly indicating the category of work on top of the envelope to the EDPP-1, IT Cell, College HQ, Army War College, Mhow (MP).

7. Supporting Documents to be Enclosed. All vendors are required to submit following (but not limited to) documents in support of their application:-

(a) Certified true copy of the Income Tax Department giving PAN No of the firm. In case of partnership and limited concerns, PAN of each partner may be intimated. In case of a single owner, PAN of the individual should be given.

(b) Copies of last three years Annual Returns including audited Profit / Loss Account and Balance Sheet.

(d) A copy of the certificate of Incorporation along with the Articles of Association and Memorandum in case of limited company.

(e) A Power of Attorney with a copy of the Resolution of Board of Directors (The Power of Attorney should authorise the constituted attorney to sign for on behalf of the firm which would bind the firm to all contractual obligations/disputes. The Power of Attorney should have been attested by a First Class Magistrate).

(f) The application should be signed by:-

(i) In case of proprietorship firm - Signed by proprietor. (ii) Partnership firm - Signed by all partners. (iii) Limited Company - Signed by MD or Director.

(g) OEMs will intimate details of auth agents/distributors.

(h) Firms which are not covered under statutory auditing process will submit a bank report regarding financial standing of the firm.

(j) The following shall be strictly complied with by the vendor:-

(i) Any request for change in firm’s address should be intimated to Army War College alongwith documentary evidence.

(ii) Any change in constitution of the firm shall be communicated to Army War College. PERFORMA FOR EMPANELMENT OF VENDOR WITH ARMY WAR COLLEGE, MHOW

Army War College, Mhow reserve the right to reject incomplete and in-correctly filled application forms. Any unsubstantiated claims/certifications would also result in disqualification of the application. The Army War College, Mhow reserves the right to cancel the registration of any vendor, if in his opinion, the vendor has not adhered to the terms and conditions relating to such registration. Any false declaration by firm to Army War College, Mhow will lead to cancellation of their registration.

PART 1 – GENERAL DETAILS

1. Company Name :

2. Head Office complete address

(a) Function/EPABX Number :

(b) Organisational Fax Number :

(d) Organisational Web site :

3. Registered Office complete address

(a) Function/EPABX Number :

(b) Organisational Fax Number :

(d) Organisational Web site :

4. CST No :

5. GST No :

6. CII/MATT/NASSCOM or any other National IT Association membership details :

7. Direct contract of the head of the organisation :

(a) Name, Chairman/CMD//President :

(b) Direct contact Number :

(d) Personal E-mail-ID :

8. Name, designation and address of the executive authority who would deal with Army War College, Mhow on behalf of the company :

9. Whether empanelled with DGS&D / NCCF / DDGIT /NSIC : (provide necessary supporting certificates/documents) PART –II : AREAS OF OPERATION

Area(S) of Operation (Tick as applicable) :-

1. Hardware (Supply of Computer System in stand alone mode, COTS Software and Peripherals).(HW)

2. System Integration (Establishment of Networks).(SI)

3. Turnkey IT Projects (Including Network ,Hardware , Software & training).(TK)

4. System Study and Consultancy.(CD)

5. Development of Application Software.(AS)

6. Special Projects (e.g. Virtual Reality, Simulation, Medical & Health Care System, CBTs,Web, Web related Specification and so on).(PR)

7. Computer Stationery & Consumables

8. IT Training (TR)

9. Supply of Computer Peripherals (PF)

10. Facility Management (Including across the board maintenance support and manning of key systems). (FM)

11. Other (Specify) (OT) ______

______

12. Information for Consideration for Empanelment (Indicate Y/N)

(a) Hardware

(i) OEM Company if yes indicate make/brand of the products

(ii) Member of CII/MATT. Indicate Organisation

(iii) List of location where Network of ASPs exist outside Mhow. (Attach list giving complete particulars)

(iv) Do you have a Registered Office/Branch Office in Mhow/Indore If Yes, give Address.

(v) Are you ready to impart training to any technician in factory premises or any suitable location on no cost no commitment basis.

(vi) Are you ready to supply the technical description circuit diagrams where applicable and manufacture’s recommended list of spares to the provide technical support during life of the eqpt.

(vii) Warranty period offered on products by principals.

(b) System Integration and access Network.

(i) Do you have a OEM level tie up with any OEM.If yes indicate name and include copy of the tie up certificate.

(ii) Do you have a tie up with networking products OEMs (Active Devices) and as CISCO,Intel,Dlink,etc.If yes indicate name and include copy of tie up.

(iii) What cabling standards do you follow? Are you certified for any international standard ? Give details.

(iv) List of locations where you can support projects after execution with ASPs. Include list with address.

(v) Do you have a Branch Office in Mhow ? If Yes give address.

(vi) Member of CII/MAT/Any other org. Give details.

Level Year (i) SEI-CMM level (indicate level) with year of acquisition.

(ii) ISO 9000 series certified. Give year. Year

(iii) Have design and development center in Mhow/Indore, Give Address

(iv) Be able to dedicate and manage HR towards supporting the projects its lifetime on the following modules :-

(aa) Build and transfer.

(ab) Build operate and transfer.

(ac) Build over support and transfer.

(v) Follow internationally acceptable documentation standards.(IEEE 12207,Mil spec 498,RUP). Give details incl warranty offered in principle.

(vi) Have tie up with at least one hardware OEM (Active Devices).Such as CISCO, Intel, Dlink etc, Give details. incl warranty offered in principle.

(vi) Follow/be certified for accredited world acceptable cabling standards such as AT&T,AMP,Molex,etc. Give details incl warranty offered in principle.

(vii) Have implemented projects in the past. Give three largest projects with cost details .

(ix) Member of CII/MAIT/NASSCOM

(d) System Study and Consultancy.

(i) Have domain expertise about Army Give Details.

(ii) Have design/development/consultancy team, in Mhow/Indore. Give address.

(iii) Have executed similar projects(s) in the past. Give details of three with cost.

(iv) Be able conform to internationally acceptable documentation standards (IEEE 12207,Mil Spec 498,RUP). Give details.

(e) Application Software.

(i) SEI-CMM Level (Indicate leve with year of acquisition) .

Level Year

(ii) ISO 9001/ISO 9000-2000 Year

(iii) TICKIT

(iv) Have domain expertise (if any). Give details

(v) Have design and development centre in and around ,Mhow. Give address.

(Vi) Any other quality certification. Give details.

(vii) Be able to dedicate and manage HR towards supporting the project during its lifetime.

(viii) Follow internationally acceptable documentation standard(IEEE 12007,Mil Spec 498,RUP). Give details including infrastructure of Modeling tools held by your organisation.

(ix) Member of NASSCOM

(f) Special Projects.

(i) Have adequate experience in implementing similar projects in the past. Give details of largest three projects with cost.

(ii) Have domain expertise. Give details.

(iii) Willing to execute a confidentially agreement.

(iv) Willing to conduct trials in Army War College if required

(V) Be willing to demonstrate proof of concept on No Cost No commitment basis.

(g) Training.

(i) Are you certified training partner of the OEM eg Sun Certified, Microsoft Certified, CISCO Certified etc(indicate details)

(ii) Do you have adequate training infrastructure in terms of labs, instructors etc.

(aa) Indicate total number of center running in India. (ab) Indicate total number of centers running in Mhow/Indore.

(ac) Do you have adequate qualified staff/instructors for conduct of low end mid level and high end IT training for soldiers.

(iii) Can you and are you willing to organize training at users premises.

(iv) Are you willing to enter into a long term MOU with the ARMY.

(v) Are you ISO 9000 Certified.

(iv) Any other quality certifications(s).

(h) Facility Management.

(i) Do you have experience in executing similar projects (s) in the past. Give details of three largest projects.

(ii) Have a proper network of call and support escalation Mechanism in place.

(j) Computer Peripherals & Stationery / Consumables.

(i) OEM level tie up (indicate Company)

(iii) Registered with KB,NCCF,Super Bazar or any other govt approved stores(indicate agency.

(k) Misc Projects.

(i) Indicate Specialty (eg, CBT, Virtual Realty, Simulation, Web related expertise, multimedia etc)

(ii) Indicate broad outline of work done in the specialty indicated above.

Registration Details for Online E-procurement

1. Name of the firm –

2. List of persons dealing with e procurement and if Digital Signature with Encryption from the firm authorized

(a)

(b)

(c)

(d)

3. Company Email address-

(a)

(b)

4. Online registration details with user name

5. Xerox Copy of registration details attached:-

(a)

(b)