Central Michigan University Libraries STUDENT EMPLOYEE HANDBOOK AND EMERGENCY PROCEDURES Procedures for use in the University Library, Clarke Historical Library, and Off-Campus Library Services Revised August 2009 1 TABLE OF CONTENTS ALPHABETICAL DIRECTORY OF INFORMATION I. STUDENT EMPLOYMENT POLICIES & PROCEDURES Absences ………………………………………………………………………………. 5 Breaks and Meal Times…………………………………………………………………. 9 Grievance Procedure .………………………………….……………………………… 11 Non-Discrimination and Employment Practices ..……………………………………. 12 Payroll Procedures …………………………………………………………….……….. 9 Personnel Records……………………………………………………...……………….. 9 Personal Appearance and Demeanor Requirements……………….…………………… 5 Purpose of Student Employment .……………………………………………………… 4 Re-Employment ……………………………………………………………………….. 9 Safety Rules…………………………………………………………………………….. 6 Sexual Assault/Harassment (Policy on) ………………………………………………... 11 Student Employee Injury Reporting Policy …………………………………………….7 Student Personnel Records………………………………………………………………9 Telephone ………………………………………………………………………………. 10 Termination …………………………………………………………………………….. 10 Time Clocking Procedures……………………………………………………………. 8 Work Assignments and Schedules……………………………………………………… 4 Work Limits…………………………………………………………………………….. 8 II. PARK LIBRARY EMERGENCY PROCEDURES Table of Contents………………………………………………………………………14 III. APPENDICES 2 I. PREFACE You are one of approximately two hundred twenty-five student employees working in the Libraries. You are important to the operation of services throughout the Libraries. Be assured that the work you perform is appreciated both by other library personnel and by the library users we serve. In addition, you and your student assistant colleagues add a special spirit and help create a welcoming atmosphere that makes the Libraries hospitable. In return it’s our hope that you will derive benefits beyond your wages. You may gain experiences and relationships useful in your university life and later in your career. This handbook is meant to be a ready reference for use on the job. Let us know if you have questions or comments. Best wishes, Thomas J. Moore Dean of Libraries 3 II. PURPOSE OF STUDENT EMPLOYMENT A. It aids CMU functions that require part-time assistance in accomplishing tasks or goals. B. It provides an employment opportunity whereby: 1. Student has the opportunity to earn funds to assist with educational expenses. 2. Student may gain practical experience related to various professions and careers, and may contribute to their field of study. 3. Student need for transportation is eliminated. 4. Student can start working as soon as they arrive on campus, if pre- hired or as a returning student employee. 5. Student can make important contacts at work that can help throughout their education at CMU and beyond. 6. Student taking a full-time schedule have no FICA withheld from their on-campus jobs, which adds more money to their paycheck during the academic year. 7. Student work schedule is adjusted to the class schedule. III. WORK ASSIGNMENTS AND SCHEDULES To work in the Libraries, students apply in the Library and then must be cleared by Student Personnel Services in the University Center. Employment applications are available in a convenient location adjacent to the Libraries’ Student Employment Office in room 407H, at the Information Desk, or at the Libraries’ website at www.lib.cmich.edu. Work assignments are matched with vacancies according to the suitability of student schedules, job knowledge, and experience. All scheduling is done by the unit supervisor. In the case of a time conflict or schedule change, the department employee supervisor should be contacted. There are certain requirements the student employee is expected to meet: A. The student is assigned to a specific job for specific hours. B. The student is expected to be on time; a work hour is a 60-minute hour. 4 C. The student may be expected to work on evenings and weekends or during University break periods. D. The student may be required to attend an occasional student employee meeting. The student will be notified of the meeting and will be paid for attending. If the student is unable to attend, he/she must notify the supervisor in advance and explain the reason for the absence. E. The student is expected to learn job duties and complete them as assigned. F. The student is expected to work his/her assignment throughout the semester, including the final exam period. For conflicts during the period, see the section dealing with absences. G. The course Library/English 197 may be required in some departments. H. The student must sign a contract indicating he/she agrees to the terms of employment in the Library. IV. ABSENCES A. Students are required to notify his/her supervisor if they will be absent from their job. The use of substitutes and make-up time varies per individual department. B. Even in the case of inclement weather, students are expected to be at the job site and ready to work their scheduled hours. If it is not possible to get to work because of the weather, students are expected to make arrangements with a supervisor or his/her designee. In the rare event that the University is closed due to weather conditions, an announcement will be made on WCEN (FM 94.5); WCFX (FM 95.3); WUPS (FM 98.5); WCMU (89.5); and WMMI (AM 830). An announcement will also be made on TV 9&10; TV 5; and TV 12. Students may also call 989-774- 7500 for closing information. Students are not eligible for pay due to time lost to inclement weather. V. PERSONAL APPEARANCE AND DEMEANOR REQUIREMENTS General guidelines for student employees are: A. All employees must follow the Libraries Student Dress Code. Since most positions within the library involve working with the public or in the public areas, we expect student employees to adhere to certain expectations of appropriate dress. We want you to be aware of how you are presenting yourself to the public and your peers. We also expect all student employees to adhere to good standards of personal appearance and hygiene. Your clothing should not restrict or limit your ability to work. 5 All clothing should be neat and clean and undergarments are not to be exposed. The following items are not considered to be appropriate work attire: Hats, bandanas, visors or head scarves (unless they are being worn for medical or religious reasons) Headphones Spaghetti strapped tops, tube tops, or halter tops Muscle shirts Bare midriffs Extremely short shorts or miniskirts Pajama-type pants Clothing with offensive words or pictures Ripped or torn clothes Footwear must be worn at all times. Additional policies regarding appropriate types of footwear are left to the student supervisors’ discretion. Policies regarding the wearing and proper placement of nametags are left to the student supervisors’ discretion. Please speak with your supervisor if you have any questions as to whether or not your attire is appropriate. Be prepared to be sent home to change if your clothing is not considered appropriate. B. Working while under the influence of alcohol and/or drugs is forbidden and is grounds for termination. C. Eating and drinking on the job are not permitted in public areas. D. Smoking is not permitted. VI. SAFETY RULES All library employees should exercise caution when working with library equipment. The following steps should be taken to prevent injury: A. Learn the safe and correct way to operate all equipment before using it. B. Report faulty equipment to your supervisor. C. Use your whole body, especially your legs, when picking up a heavy object. D. Make sure when stacking boxes, shelving books, etc, that they are secure and properly arranged. 6 E. Do not run, especially when going around corners and through congested areas. F. Be familiar with library safety and emergency procedures which begin on page 11 of this handbook. G. Shoes: Appropriate foot covering is required at all times in all parts of the Libraries. H. Material Safety Data Sheets (MSDS) on chemical hazards in the work place are available for students’ inspection in Environmental and Safety Services. 103 Smith Hall. VII. STUDENT EMPLOYEE INJURY REPORTING POLICY A. If you are injured while working notify your supervisor immediately. Supervisors are responsible for reporting the incident to the Worker’s Compensation Office (774-7177) immediately. A 24-hour injury reporting voice mail system is available to report injuries when the office is closed and during weekends. (See page 29 for CMU Procedures to Follow If You Are Injured.) B. If you require medical treatment, you will be sent to the Wellness Central building, Central Occupational Medicine Program, at 2600 Three Leaves Drive in University Park, or Ready Care, in Central Michigan Community Hospital, South Drive, for medical/emergency treatment. If COMP and Ready Care are both closed or if the injury is life-threatening, you will be sent to the Central Michigan Community Hospital Emergency Room. If you choose to see your own physician, you will be responsible for any expenses incurred. The Central Health Improvement Program (CHIP Facility) is available for treatment of minor muscle strains, sprains and bruises, basic first aid and rehabilitation or when an employee is unsure whether or not a physician is needed. The CHIP Facility is located on W. Campus Drive on the south grounds and is open Monday-Friday, 6:00 a.m. until 6:00 p.m. Call them with questions at 774-3198. If you have been exposed to a possible blood borne pathogen, you will be sent to University Health Services for follow-up care during regular business hours. Call them with questions at 774-6599. C. If you choose not to seek medical treatment immediately, but then decide some time later to see the workers’ compensation physician, inform your supervisor who will notify the Workers’ Compensation Office that you wish to seek medical attention for the injury. 7 D. Following your visit to the physician, contact the Workers’ Compensation Office at 774-7177. They will need to know if you have been taken off work, the expected date that you can return to work, or if you are able to work within specific restrictions.