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Agenda of the Council Meeting of the Yarriambiack

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Agenda of the Council Meeting of the Yarriambiack AGENDA OF ORDINARY MEETING OF YARRIAMBIACK SHIRE COUNCIL TO BE HELD ON WEDNESDAY 28 MARCH 2018 AT THE MUNICIPAL OFFICE 34 LYLE STREET WARRACKNABEAL AT 6:00PM 1 WELCOME 2 ACKNOWLEDGEMENT Acknowledging Traditional Owners ‘I would like to acknowledge that this meeting is being held on the traditional lands of the Wotjobaluk, Jaadwa, Jadawadjali, Wergaia and Jupagulk people, and I pay respects to their Elders, both past and present’ 3 PRAYER Almighty God, without whom no Council can stand nor anything prosper we ask that you be present and guide us in our deliberations today. We pray that we will be fair in our judgements and wise in our actions and that decisions will be made with goodwill and a clear conscience for the betterment and welfare of the people of Yarriambiack Shire. Amen 4 PRESENT Crs G Massey H Ballentine, T Hamilton, C Heintze, S Roberts, J Wise, K Zanker, Ray Campling (Chief Executive Officer), James Magee (Director Infrastructure & Planning) & Bernardine Schilling (Governance & Customer Service Coordinator) 5 APOLOGIES 6 CONFIRMATION OF MINUTES Ordinary Meeting of Council & Closed Meeting of Council – 28 February 2018. YARRIAMBIACK SHIRE COUNCIL COUNCIL MEETING AGENDA 28 MARCH 2018 7 DECLARATION OF CONFLICT OF INTEREST 8 BUSINESS ARISING 8.1 Action List from last meeting 8.2 Ongoing and Pending Action List 9 PETITIONS 10 REPORTS Corporate Reports 10.1 Mayor’s Report 10.2 Councillor’s Reports 10.3 Chief Executive Officer – Activity Report 10.4 Director Infrastructure & Planning Report 10.5 Capital Works Program Report 10.6 Community Services Report 10.7 Infrastructure Services Report 11 REPORTS FOR DECISION 11.1 Finance Report 11.2 Revenue Report 11.3 SHARE Community Grants, March 2018 11.4 Yarriambiack Shire Council Municipal Early Years Plan 2018-2022 11.5 Building Works 53 Market Street, Minyip 11.6 Gravelling of Riding Boundary Road A 28 03 2018.docx 2 YARRIAMBIACK SHIRE COUNCIL COUNCIL MEETING AGENDA 28 MARCH 2018 10.1 Mayor’s Report – Prepared by Graeme Massey 07 March Attended Wimmera Machinery Field Days Luncheon at Longerenong 13 March Attended Wimmera Development Association Meeting in Horsham 14 March Attended Council Forum 19 March Attended Yarriambiack Tourism Meeting at Hopetoun 23 March Attended Wimmera Mayors Luncheon at Apsley A 28 03 2018.docx 3 YARRIAMBIACK SHIRE COUNCIL COUNCIL MEETING AGENDA 28 MARCH 2018 10.2 Councillor’s Reports Cr H Ballentine 10 March Attended Esoteric Festival at Donald 11 March Attended Sheep Dog Trials at Patchewollock 14 March Chaired Council Forum at Warracknabeal 19 March Chaired Yarriambiack Tourism Association meeting at Hopetoun 20 March Chaired Wimmera Mallee Tourism Inc meeting at Culgoa 21 March Attended Beulah Historical & Learning Progress Group meeting at Beulah Cr T Hamilton 28 February Attended Big Weekend Meeting at Murtoa 06 March Attended Murtoa Angling Club meeting at Murtoa 14 March Attended Council Forum Meeting at Warracknabeal 26 March Attended Stick Shed Meeting at Murtoa Cr K Zanker 02 March Attended Cultural Awareness training 05-07 March Attended the ABARES conference in Canberra 08-10 March Attended the National Rural Financial Counselling Services Chairs and Executive officers Conference in Canberra 14 March Attended Council Forum 15-16 March Attended the education ACEVIC Conference in Melbourne 22 March Attended the State Board meeting for Rural Financial Counselling Services in Bendigo 22 March Attended the SUNRCS Board meeting in Bendigo 26 March Attended Yarriambiack Shire Council Internal Audit Committee meeting A 28 03 2018.docx 4 YARRIAMBIACK SHIRE COUNCIL COUNCIL MEETING AGENDA 28 MARCH 2018 Cr C Heintze 28 February Attended Council Meeting 01 March Attended GCWWRRC and Forum on recycled product in road and footpath use in Ballarat. 06 March Attended Wimmera Mallee Field Days 07 March Attended Minyip Progress Meeting 08 March With Cr J Wise and Bernardine Schilling, attended International Women’s Day at the Horsham Town Hall 09 March Attended Wimmera Southern Mallee Transport Group Meeting in Horsham. 10 March Judged "Wheels for the Wirraway" garden sculpture competition at Nhill and attended the event at Nhill Airport 20 March Attended Minyip Historical Society AGM 21 March Attended Minyip Recreation Reserve Meeting Cr Jean Wise 08 March With Cr J Heintze and Bernardine Schilling, attended International Women’s Day at the Horsham Town Hall 14 March Attended Council Forum 14 March Share Grants Assessment 20 March Yarriambiack Chaplaincy Meet & Greet Meeting Cr S Roberts 14 March Attended Council Forum 14 March Attended RSL AGM 18 March Attended 59th District 18 Rural Championships at Beulah 19 March Met with the new Warracknabeal Secondary College Chaplain 19 March Attended the Yarriambiack Tourism Meeting A 28 03 2018.docx 5 YARRIAMBIACK SHIRE COUNCIL COUNCIL MEETING AGENDA 28 MARCH 2018 10.3 Chief Executive Officer, Activity Report – Prepared by Ray Campling Attended Wimmera CEO’s meeting in Horsham Attended Wimmera Southern Mallee LLEN Finance Committee meeting Met with Mark Williams – GWMWater Attended Crime Prevention meeting in Stawell Attended Shared Services Group meeting in Horsham Met with David Brennan, CEO – Wimmera Catchment Authority Attended Wimmera Southern Mallee LLEN Finance Committee meeting Attended Wimmera Southern Mallee LLEN Committee meeting Met with Ralph Kenyon and Mark Fletcher – Wimmera Development Association Attended Council Internal Audit Committee meeting With the Mayor and Deputy Mayor attended the Wimmera Development Association meeting at Longerenong College Attended Essential Services Commission meeting in Melbourne Met with Rob Spence and Gavin Mahoney – Municipal Association of Victoria A 28 03 2018.docx 6 YARRIAMBIACK SHIRE COUNCIL COUNCIL MEETING AGENDA 28 MARCH 2018 10.4 Director Infrastructure and Planning Report – Prepared by James Magee Flood Levee for Warracknabeal The Cultural Heritage Management Plan has been submitted to AAV for comment and approval. Quotes for the Native Vegetation Survey are being sourced at present. Waterway Action Plan for Yarriambiack Creek The Wimmera Catchment Management Authority is developing an Action Plan for Yarriambiack Creek. As a first step a public meeting was held 20 April 2018 to ascertain the type and location of works required. Silo Art Trail Works staff have installed bench table and seating at the Rosebery site and two seating and shelter structures are currently being constructed at Brim. Gravel upgrade works for the eastern car park adjacent the silos is scheduled for coming months. Site planning is underway for information signage at all sites with installation soon. Flood Recovery Works The final aspects of the flood recovery works from the September 2016 floods are scheduled for coming months. Gravel shoulder re-sheeting should commence in May with others works remaining including some pavement stabilisation of sealed roads and erosion control works adjacent some of the structures along Yarriambiack and Dunmunkle Creeks. Environment – Prepared by Geoff Harvey Inspected Airport re weed infestation Discussed tree planting options with Vicroads Attended meeting with Sustainability Victoria and Ironbark Sustainability re shire energy use audit Attended Wimmera Mallee Sustainability Alliance meeting in Horsham Meeting/planning with Yarrilinks group Organise roadside pests program with DELWP and Bio-security staff Planning work with Pests contractor A 28 03 2018.docx 7 YARRIAMBIACK SHIRE COUNCIL COUNCIL MEETING AGENDA 28 MARCH 2018 Building Activity Report – Prepared by Kathy Edwards YARRIAMBIACK SHIRE COUNCIL COUNCIL REPORT Municipal District: Yarriambiack Shire Council Month of February 2018 Permit, Permit, Name of Type of permt, Council temporary temporary Description of Cost of Relevant temporary Application register approval or approval or Building Address Building work or Use Building Building approval or Date Number amendment amendment of Building Work* Surveyor amendement number* date* 126/128 Jamouneau St, BP11-18 W.Wilkie Building 1164/2018/11/0 24/01/2018 01/02/2018 Warracknabeal Carport $7,000 BP12-18 W.Wilkie Building 1164/2018/12/0 29/01/2018 01/02/2018 73 Jamouneau St, Warracknabeal Demolition $7,000 BP09-18 W.Wilkie Building 1164/2018/09/0 23/01/2018 14/02/2018 257-259 Scott St Warracknabeal Garage $30,000 BP14-18 W.Wilkie Building 1164/2018/14/0 06/02/2018 14/02/2018 18 Hewitt St Warracknabeal Swimming Pool $5,000 BP15-18 W.Wilkie Building 1164/2018/15/0 14/02/2018 14/02/2018 45 Stewart St Rupanyup Machinery Shed $18,558 BP10-18 W.Wilkie Building 1164/2018/10/0 23/01/2018 14/02/2018 20 Anderson St Warracknabeal Alterations $22,925 Total $90,483 Name of Council Officer supplying this register: Kathy Edwards Planning Permit Activity Report for February 2018 (Attachment) – Prepared by David Young A 28 03 2018.docx 8 YARRIAMBIACK SHIRE COUNCIL COUNCIL MEETING AGENDA 28 MARCH 2018 10.5 Capital Works Program 2017/2018 – Prepared by Chris Lehmann Start Completion Funding % Completed Project Date Date Comments Gulbin Road 700 x 4 m Seal Shire 100% December January commencing Murtoa Wimmera Hwy Shire & Flood Levee State/Federal Warracknabeal Government Rural Roads 1,623 m x 6.6 m YSC/HRCC Dimboola Minyip commencing & Roads to 100% October November Barrat Quarry Road Market Road heading west Longerenong Widen Shoulders R2R 100% November December to 6.6 m seal – 1 Road km 1 km x 6.6.m Minyip Banyena R2R 100% January March Seal from Burrum Road Lawler Road heading west 1,400 m x 4 m Seal Sheep Hills commencing R2R 10%
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