AGENDA OF ORDINARY MEETING OF YARRIAMBIACK SHIRE COUNCIL TO BE HELD ON WEDNESDAY 28 MARCH 2018 AT THE MUNICIPAL OFFICE 34 LYLE STREET WARRACKNABEAL AT 6:00PM

1 WELCOME

2 ACKNOWLEDGEMENT

Acknowledging Traditional Owners

‘I would like to acknowledge that this meeting is being held on the traditional lands of the Wotjobaluk, Jaadwa, Jadawadjali, Wergaia and Jupagulk people, and I pay respects to their Elders, both past and present’

3 PRAYER

Almighty God, without whom no Council can stand nor anything prosper we ask that you be present and guide us in our deliberations today. We pray that we will be fair in our judgements and wise in our actions and that decisions will be made with goodwill and a clear conscience for the betterment and welfare of the people of Yarriambiack Shire. Amen

4 PRESENT

Crs G Massey H Ballentine, T Hamilton, C Heintze, S Roberts, J Wise, K Zanker, Ray Campling (Chief Executive Officer), James Magee (Director Infrastructure & Planning) & Bernardine Schilling (Governance & Customer Service Coordinator)

5 APOLOGIES

6 CONFIRMATION OF MINUTES

Ordinary Meeting of Council & Closed Meeting of Council – 28 February 2018.

YARRIAMBIACK SHIRE COUNCIL

COUNCIL MEETING AGENDA 28 MARCH 2018

7 DECLARATION OF CONFLICT OF INTEREST

8 BUSINESS ARISING

8.1 Action List from last meeting

8.2 Ongoing and Pending Action List

9 PETITIONS

10 REPORTS

Corporate Reports

10.1 Mayor’s Report 10.2 Councillor’s Reports 10.3 Chief Executive Officer – Activity Report 10.4 Director Infrastructure & Planning Report 10.5 Capital Works Program Report 10.6 Community Services Report 10.7 Infrastructure Services Report

11 REPORTS FOR DECISION

11.1 Finance Report 11.2 Revenue Report 11.3 SHARE Community Grants, March 2018 11.4 Yarriambiack Shire Council Municipal Early Years Plan 2018-2022 11.5 Building Works 53 Market Street, Minyip 11.6 Gravelling of Riding Boundary Road

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10.1 Mayor’s Report – Prepared by Graeme Massey

07 March Attended Wimmera Machinery Field Days Luncheon at Longerenong

13 March Attended Wimmera Development Association Meeting in Horsham

14 March Attended Council Forum

19 March Attended Yarriambiack Tourism Meeting at Hopetoun

23 March Attended Wimmera Mayors Luncheon at Apsley

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10.2 Councillor’s Reports

Cr H Ballentine

10 March Attended Esoteric Festival at Donald

11 March Attended Sheep Dog Trials at Patchewollock

14 March Chaired Council Forum at Warracknabeal

19 March Chaired Yarriambiack Tourism Association meeting at Hopetoun

20 March Chaired Wimmera Mallee Tourism Inc meeting at Culgoa

21 March Attended Beulah Historical & Learning Progress Group meeting at

Beulah

Cr T Hamilton

28 February Attended Big Weekend Meeting at Murtoa

06 March Attended Murtoa Angling Club meeting at Murtoa

14 March Attended Council Forum Meeting at Warracknabeal

26 March Attended Stick Shed Meeting at Murtoa

Cr K Zanker

02 March Attended Cultural Awareness training

05-07 March Attended the ABARES conference in Canberra

08-10 March Attended the National Rural Financial Counselling Services Chairs and Executive officers Conference in Canberra

14 March Attended Council Forum

15-16 March Attended the education ACEVIC Conference in Melbourne

22 March Attended the State Board meeting for Rural Financial Counselling Services in Bendigo

22 March Attended the SUNRCS Board meeting in Bendigo

26 March Attended Yarriambiack Shire Council Internal Audit Committee meeting

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Cr C Heintze

28 February Attended Council Meeting

01 March Attended GCWWRRC and Forum on recycled product in road and

footpath use in Ballarat.

06 March Attended Wimmera Mallee Field Days

07 March Attended Minyip Progress Meeting

08 March With Cr J Wise and Bernardine Schilling, attended International

Women’s Day at the Horsham Town Hall

09 March Attended Wimmera Southern Mallee Transport Group Meeting in

Horsham.

10 March Judged "Wheels for the Wirraway" garden sculpture competition at

Nhill and attended the event at Nhill Airport

20 March Attended Minyip Historical Society AGM

21 March Attended Minyip Recreation Reserve Meeting

Cr Jean Wise

08 March With Cr J Heintze and Bernardine Schilling, attended International Women’s Day at the Horsham Town Hall

14 March Attended Council Forum

14 March Share Grants Assessment

20 March Yarriambiack Chaplaincy Meet & Greet Meeting

Cr S Roberts

14 March Attended Council Forum

14 March Attended RSL AGM

18 March Attended 59th District 18 Rural Championships at Beulah

19 March Met with the new Warracknabeal Secondary College Chaplain

19 March Attended the Yarriambiack Tourism Meeting

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10.3 Chief Executive Officer, Activity Report – Prepared by Ray Campling

 Attended Wimmera CEO’s meeting in Horsham

 Attended Wimmera Southern Mallee LLEN Finance Committee meeting

 Met with Mark Williams – GWMWater

 Attended Crime Prevention meeting in Stawell

 Attended Shared Services Group meeting in Horsham

 Met with David Brennan, CEO – Wimmera Catchment Authority

 Attended Wimmera Southern Mallee LLEN Finance Committee meeting

 Attended Wimmera Southern Mallee LLEN Committee meeting

 Met with Ralph Kenyon and Mark Fletcher – Wimmera Development Association

 Attended Council Internal Audit Committee meeting

 With the Mayor and Deputy Mayor attended the Wimmera Development Association meeting at Longerenong College

 Attended Essential Services Commission meeting in Melbourne

 Met with Rob Spence and Gavin Mahoney – Municipal Association of Victoria

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10.4 Director Infrastructure and Planning Report – Prepared by James Magee

Flood Levee for Warracknabeal

The Cultural Heritage Management Plan has been submitted to AAV for comment and approval. Quotes for the Native Vegetation Survey are being sourced at present.

Waterway Action Plan for Yarriambiack Creek

The Wimmera Catchment Management Authority is developing an Action Plan for Yarriambiack Creek. As a first step a public meeting was held 20 April 2018 to ascertain the type and location of works required.

Silo Art Trail

Works staff have installed bench table and seating at the Rosebery site and two seating and shelter structures are currently being constructed at Brim. Gravel upgrade works for the eastern car park adjacent the silos is scheduled for coming months. Site planning is underway for information signage at all sites with installation soon.

Flood Recovery Works

The final aspects of the flood recovery works from the September 2016 floods are scheduled for coming months. Gravel shoulder re-sheeting should commence in May with others works remaining including some pavement stabilisation of sealed roads and erosion control works adjacent some of the structures along Yarriambiack and Dunmunkle Creeks.

Environment – Prepared by Geoff Harvey

 Inspected Airport re weed infestation

 Discussed tree planting options with Vicroads

 Attended meeting with Sustainability Victoria and Ironbark Sustainability re shire energy use audit

 Attended Wimmera Mallee Sustainability Alliance meeting in Horsham

 Meeting/planning with Yarrilinks group

 Organise roadside pests program with DELWP and Bio-security staff

 Planning work with Pests contractor

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Building Activity Report – Prepared by Kathy Edwards

YARRIAMBIACK SHIRE COUNCIL

COUNCIL REPORT Municipal District: Yarriambiack Shire Council Month of February 2018

Permit, Permit, Name of Type of permt, Council temporary temporary Description of Cost of Relevant temporary Application register approval or approval or Building Address Building work or Use Building Building approval or Date Number amendment amendment of Building Work* Surveyor amendement number* date*

126/128 Jamouneau St, BP11-18 W.Wilkie Building 1164/2018/11/0 24/01/2018 01/02/2018 Warracknabeal Carport $7,000 BP12-18 W.Wilkie Building 1164/2018/12/0 29/01/2018 01/02/2018 73 Jamouneau St, Warracknabeal Demolition $7,000

BP09-18 W.Wilkie Building 1164/2018/09/0 23/01/2018 14/02/2018 257-259 Scott St Warracknabeal Garage $30,000

BP14-18 W.Wilkie Building 1164/2018/14/0 06/02/2018 14/02/2018 18 Hewitt St Warracknabeal Swimming Pool $5,000

BP15-18 W.Wilkie Building 1164/2018/15/0 14/02/2018 14/02/2018 45 Stewart St Rupanyup Machinery Shed $18,558

BP10-18 W.Wilkie Building 1164/2018/10/0 23/01/2018 14/02/2018 20 Anderson St Warracknabeal Alterations $22,925

Total $90,483

Name of Council Officer supplying this register: Kathy Edwards

Planning Permit Activity Report for February 2018 (Attachment) – Prepared by David Young

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10.5 Capital Works Program 2017/2018 – Prepared by Chris Lehmann

Start Completion Funding % Completed Project Date Date Comments

Gulbin Road 700 x 4 m Seal Shire 100% December January commencing Murtoa Wimmera Hwy Shire & Flood Levee State/Federal Warracknabeal Government Rural Roads

1,623 m x 6.6 m YSC/HRCC Dimboola Minyip commencing & Roads to 100% October November Barrat Quarry Road Market Road heading west

Longerenong Widen Shoulders R2R 100% November December to 6.6 m seal – 1 Road km

1 km x 6.6.m Minyip Banyena R2R 100% January March Seal from Burrum Road Lawler Road heading west

1,400 m x 4 m Seal Sheep Hills commencing R2R 10% March Kellalac Road 3 kms from Highway heading east

Goyura East 1 km x 4 m Seal commencing School Bus R2R March 2,580 m east of Route Highway

1.7 kms Widen Seal to 6.6 m Hopetoun R2R 100% August October commencing Yaapeet Road Gaalanungah North Road heading west 1.4 kms x 4 m Sheep Hills Seal R2R 100% October November commencing Bangerang Road Galaquil East Road

1 km x 4 m Seal Yaapeet commencing R2R 100% January March Kenmare Road Rosebery Rainbow Road

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FOOTPATHS

Start Completion Funding % Completed Project Date Date Comments

Cromie St Upgrade path to Shire 100% October November concrete Wemyss Rupanyup St to Hospital Construct new Lascelles St path – 232m Shire 100% October November between Hopetoun Dodgshun & Strachan Sts

Gravel Shoulders

Start Completion Funding % Completed Project Date Date Comments

Minyip Dimboola Shire 80% March 2.6 kms Road Various Sections

Sheep Hills 1 km commencing Shire 80% March 4.4 kms from Kellalac Road Highway 3.3 kms Wyperfeld Park commencing at Shire April Rainbow Road Wyperfeld Road heading north 1 km commencing Yaapeet Shire April Gaalanungah Kenmare Road North Road heading east

Gravel Re-Sheets

Start Completion Funding % Completed Project Date Date Comments

1 km starting 3LK Road Shire 100% September September Wimmera Highway

1.2 kms starting Byrnes Road Shire March Banyena Pimpinio Road

1.3 kms starting Dunlops Road Shire 100% September September Mathesons Road

Cannum Five Shire April 1.3 kms starting 3.1 kms Chain Road from Blue Ribbon Road

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Gravel Re-Sheets (continued)

Start Completion Funding % Completed Project Date Date Comments

1.9 kms starting 4.9 kms Carron Road Shire April from Rupanyup Road

530 metres starting Coopers Road Shire May Lawler Road

1.6 kms starting 6.3 kms Dogwood Road R2R 100% December January from Dimboola Minyip Road

Dunmunkle 600 metres starting Shire May Creek Road Lallat North Road

2 sections (1) 1.8 kms starting Dimboola Minyip Road Feerys Road Shire 100% January January (2) 480 metres starting 2.7 kms from Dimboola Minyip Road

1.3 kms starting 5.5 kms Gaulkes Road Shire March from Barrat Road

600 metres starting Glovers Road Shire May 3.6 kms from Daveys Road

Government 400 metres starting Shire 100% February March 1.4 kms from Borung Road Hwy

620 metres starting Greisers Road Shire April Rupanyup Road

580 metres starting Hepworth Road Shire April 4. 7 kms from Rupanyup Road

Kewell Tarkedia 940 metre starting Shire 100% September September Sheep Hills Kellalac Road Road

500 metres starting Kranzs Road Shire March Ailsa Road

560 metres starting Krauses Road Shire 100% August August Stawell W/beal Road

810 metres starting Leith Road Shire 100% February February Rupanyup Road

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Gravel Re-Sheets (continued)

Start Completion Funding % Completed Project Date Date Comments 710 metres starting Lierschs Pit Shire April 4 kms from Road Banyena Pimpinio Road Longerenong 1.5 kms starting 6.5 Warracknabeal Shire April kms from Wimmera Road Hwy

McLachlans 410 metres starting Shire 100% February February 2.8 kms from Road Mount Pleasant Road 910 metres starting 17.7 kms from Mellis Road Shire April Stawell Warracknabeal Road 1.6 kms starting 3.2 Morgans Road Shire 100% September September kms from Dalcross Road

Mount Pleasant 2.3 kms starting 6.4 R2R 100% February February kms from Donald Road Murtoa Road

Murtoa 1.1 kms starting 1.7 Shire April kms from Settlement Road Donald Murtoa Road

1.3 kms starting 2.5 Robinson Lane Shire April kms from Ailsa Road

5.7 kms starting 2.4 Ruwoldts Road R2R 100% December December kms from Stawell Warracknabeal Road

1.3 kms starting Tobins Road Shire June Wimmera Hwy

Wallup Church Shire May 1.5 kms starting West Road Blue Ribbon Road

Westerlands Shire April 2 kms starting 1.6 kms Road from I Evans Road

2.6 kms starting Woods Road R2R 100% September September Donald Murtoa Road

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Gravel Re-Sheets (continued)

Start Completion Funding % Completed Project Date Date Comments

Blue Ribbon R2R 100% March March 2.9 kms starting 19.9 kms Road from Borung Highway

2 sections (1) 330 metres starting 9.1 kms from Brikkle Road Shire 100% February February Jeparit Road (2) 480 metres starting 15.8 kms from Jeparit Road 1.1 kms starting 9.9 kms Burrion Road Shire March from Hopetoun West Road

1 km starting 1.5 kms Clyne Road Shire 100% February February from Antwerp Road

Dodgshun 1.5 kms starting 1.4 kms Shire May from Hopetoun Walpeup Bellinger Road Road

Ellam 2.3 kms starting Willenabrina R2R 100% December December Warracknabeal Rainbow Road Road

600 metres starting Elliot Road Shire May Hopetoun Walpeup Road

Gama South 810 metres starting Shire 100% July July 6.4 kms from Road Henty Highway

1.5 kms starting 32 kms Geodetic Road Shire April from Dimboola Minyip Road

2.3 kms starting 1 km Goads Road R2R 100% November December from Henty Highway

1.6 kms starting Hermans Road Shire May Henty Highway

1.5 kms starting Hood Lane Shire 100% November November Brim West Road

J Ballentines Shire May 1.46 kms starting Road Goyura East SBR

1.97 kms starting 3.2 kms Johns Road Shire 100% December December from Warracknabeal Rainbow Road

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Gravel Re-Sheets (continued)

Start Completion Funding % Completed Project Date Date Comments

1.31 kms starting 1.8 Kellys Road Shire 100% July July kms from Sunraysia Highway

1 km starting 4.5 kms Lah Angle Road Shire 100% November November from Lah West Road

Lascelles North 990 metres starting Shire 100% August August 4.5 kms from Lascelles Road Sea Lake Road

2 kms starting 1 km from Erhardts Road Shire June Birchip Rainbow Road

800 metres starting Moloney Road Shire May 1.4 kms from Hopetoun Walpeup Road

1.3 kms starting Overalls Road Shire May Sunraysia Highway

Patchewollock Shire May 1 km starting 12.6 kms Tempy Road from Sunraysia Highway

820 metres starting Sleeps Lane Shire 100% February February Audrey Road

Tempy East 1.2 kms starting 5.4 kms Shire April Road from Sunraysia Highway

2.27 kms starting Warren Road Shire June Birchip Rainbow Road

1.89 kms starting 2.3 kms from Wilsons Road Shire April Hopetoun Sea Lake Road

Woodwards Shire 100% December December 1 km starting Beyal Road Road

Yaapeet North 1.57 kms starting 4kms R2R 100% January February from Road Hopetoun Yaapeet Road

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Kerb & Channel

% Start Completion Funding Project Completed Date Date Comments

Hamilton Street 162 metres from Marma Shire Street to Breen Street Murtoa both sides

South Street 201 metres Church Shire Street to Foundry Street Minyip on north side

Outdoor staff have been busy with:-

 Installation of seating and tables on Silo Art Trail  Painting disabled parking bay  Mowing and Spraying Aerodromes

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10.6 Community Services Report – Prepared by Gavin Blinman

Kindergartens In line with changes to the new NQF standards and guidelines I have updated several kindergarten policies, these include Fees and Enrolment Policy, Determining a Responsible Person Policy and Bus Procedure Policy.

In line with the new No Jab No Play policy legislation update the immunisation section of our enrolment policy has been changed to reflect parents must supply an immunisation history statement from the Australian Immunisation Register. This is the only document of a child’s immunisation record we can accept. The changes are in also line with the new DET Early years Management framework. Changes have also been made to the Parent Advisory Group Handbook which we give out to each kindergarten.

Environmental Health/Local Laws – Tim Rose & Craig Byron Council has undertaken a number of food business inspections, where no major compliance concerns have been identified. One food related complaint was received over the period. This matter was investigated and advice provided, however, no evidence was found to support the complainant’s alleged claim. Overdue premises registrations have now been concluded with all required commercial businesses renewing for the 2018 year in accordance with relevant legislation.

Council’s Blue-Green Algae program is nearing completion as we approach April. Inspections have been completed for March. However, each site will be closely monitored until the cooler weather arrives. As per Council’s policy, all weir pools and lakes have been inspected monthly over the period of October to March. This Blue Green Algae season identified one bloom, which occurred at the Brim weir pool over the Christmas period. This bloom was declared over on the 31st January 2018.

Onsite wastewater applications have increased above average over the period with a number of new developments requiring onsite wastewater disposal. These applications have all been assessed and where possible, permits have been issued.

Council’s school based immunisation program will commence later in March, with the first round scheduled for completion by the end of the month. Vaccines to be administered to eligible ages are for vaccine preventable diseases including Human Papilliomavirus (HPV), Diphtheria, Tetanus, Whooping Cough and Meningococcal ACWY.

It has been a busy month with stray dogs and cats; had 13 dogs impounded, four of these have been surrendered (one has gone to rescue and two have been adopted). Have had four cats impounded, three of these have been reclaimed. I am still finding quite a few owners of dogs and cats that don’t change over Microchip details from previous owners, which makes it quite difficult trying to locate the owner and also, those owners who haven’t got their animals registered because they believe they only need to Microchip them.

I recently responded to a dog attack on another dog at Beulah. The offending dog is currently impounded whilst investigations proceed.

Currently continuing with property inspections for fire hazards and general untidiness.

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Aged and Disability – Lisa Dunkley

February was a busy month catching up with other agencies in our network. We held our Local Government Area Service Provision Network meeting in Ararat discussing feedback tools and reviews. We were also updated on the personal care protocol review. With all agencies together, it was discussed how homecare will become fortnightly and not weekly, due to the funding from the Government and what they are requesting. CHSP funding is focused on short term care and getting the client back on their feet asap. The new term for this is Reablement.

We held the Health Alliance meeting in Horsham discussing Memory Lane Café and the MOU. Mary Slater (Diversity advisor) discussed the Aboriginal Torres Straits Agreements and Sorry Day Celebrations.

All Community Support workers have completed training on Wellness and Reablement with Wendy Altmann our Grampians Consultant. We had training on nutrition and what the support workers are to look out for in the clients’ home if they are not feeding themselves correctly.

For Seniors Week on 3 October we are lucky enough to have Wendy Stapleton play again for us. When she last played here seven years ago the Seniors absolutely loved her performance.

Volunteer Meals and Transport – Alannah Milne

Transport

For the month of February 2018 the Shire completed 13 drives and had one cancellation. This month elderly were mainly accessing services in Horsham.

The table below is a comparison over the last two years.

February 2018 13 drives, 1 cancellation February 2017 15 drives, 2 cancellations

February 2016 11 drives, 2 cancellations

Meals on Wheels

February 2018 660 Meals February 2017 677 Meals

February 2016 868 Meals

MOW services for Beulah, Rupanyup and Minyip are still suspended due to lack of numbers. We have advertised in these areas to find clients and residents who require this service so we can once again provide it, but we have had no luck in getting three or more clients who require the service. Numbers are decreasing in Woomelang as we are down to two clients.

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Maternal and Child Health (MCHN) – Nanette Freckleton, Michelle Schilling

Birth Notifications 52 (47 same time last year)

 Warracknabeal 24  Murtoa 9  Patchy/Tempy 5  Hopetoun 5  Beulah 4  Rupanyup 2  Woomelang/Brim/Lascelles 3

School Immunisation program commences 19 March at Hopetoun, Warracknabeal, SDS and Murtoa.

Immunisations will include the ACWY Meningococcal strains.

First time mother group to start in May in Murtoa, First Aid course for parents and grandparents of babies and toddlers to be held in Murtoa on 30 April 2018

Youth – Murray McKenzie

 10 young people attend the Youth Leadership and Resilience training course

 Endoreic workshops finish this Friday and Saturday the film festival is 6 April 2018

 Nominations closed for YYAA – to be presented 6 April 2018

 Mega Shredda skate event at Warracknabeal and Horsham on 21 & 22 April, 2018

 Freeza Conference to be held 20 March in Melbourne

 YYAC Radio starts back this week

 Youth testing and tagging event – 21 March

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Community Services & Development Projects Report – Prepared by Andrea Stepney

Project Description Status Stage % comp Anzac Park Construction of Construction completed. Female new female Officially opened 22/7/17 Completed Facilities Project change room facilities Rupanyup Install a synthetic Sustainable Water Fund grant Bowls Club surface at the of $140,000 for a total project Completed Synthetic Green Rupanyup cost of $154,000.Completion

Project Bowling Club expected by 23 June 2017.

Anzac Park An additional non- Final designs imminent. Potable Water potable water Completion of project expected Project supply for by December 2017. Completed

irrigation of Anzac Sustainable Water Fund grant Park sports oval. of $59,000 for a total project cost of $85,800. Warracknabeal Refurbishment – Delays due to replacement of Completed Library Internal & external structural steel

upgrades Murtoa Demolition & Official opening Friday 17th Neighbourhood replacement with November Completed

House transportable building Tempy Hall Refurb of toilets, All works completed Project Stabilisation external wall value is $63,952 Completed

Project stabilisation & roof/gutter/ Sheep Hills Hall Structural works, All works completed Completed & various Project value is $64,632.

upgrades Hopetoun Internal & external All works completed. Memorial Hall paint, full window Project value is $77,890 Completed

Refurbishment refurbishment Project Warracknabeal Construction commenced

Aerodrome Major 15/1/2018. Asbestos Construction 20 Transfer Station Refurbishment removed. Stage 1 (structural

Upgrade Project canopy) in progress. Warracknabeal Fairways Finalising new Tender Initiation 20 Golf Club Irrigation documents. Project to

Irrigation Project commence by May/June 2018. Woomelang Hall Kitchen Upgrade Finalising quotes for DCP Kitchen & and drainage grant application. Project Initiation 80 Drainage works expected to commence May Project 2018. Project value is $50k Beulah Cabins Installations of Developing project framework two Cabins at and project scope/costs. Still caravan park waiting on consent from Scoping 50 landowner 18/10/17. Cultural Assessment completed

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Pipeline % Warracknabeal Major Project framework in Saleyards Refurbishment development. Project Plan Development 50 Upgrade Project completed. Application

made to BBRF Round 2 19/12/17 Warracknabeal Major Project Plan completed. Town Hall Refurbishment Application made to BBRF Development 50 Upgrade Project Round 2 19/12/17.

Additional application to Living heritage Grant 13/4/18 Warracknabeal Master Plan of Application made to BBRF Leisure Leisure Precinct Round 2 19/12/17. Includes 50 Development Complex Adult/Senior Playgrounds concept. Hopetoun Bowls Second Potential for future SRV Club Synthetic Synthetic funding who have request a Development 25 Green 2 Project Surface Schedule of Use to support

second synthetic green. Project Plan in development. Assistance Only Hopetoun Lake Lascelles Redevelopment of obsolete town reservoir. Fishing Pond Funding through VFA. Development includes Application in fishing decks, picnic seating & shelter, new progress fence and bank. Hopetoun Lakes Lascelles Assistance with planning and building Application in Shade Structure applications progress Hopetoun Lake Lascelles Assistance with planning and building Application in Camp Kitchen applications Progress Extension Beulah Signage Tourism Recommended FRRR, Local History Grant, Application in Agriculture Info Share & Suez Community Grant. Submitted progress sign FRRR application on behalf of committee. Rupanyup Seeking a grant Assisted with FRRR application & submission Application Memorial Hall for new chairs 13/9/17. Received $4500 grant. Successful Minyip Memorial Seeking grant Assisted with FRRR application & submission Application Hall for front window 15/9/2017. Waiting on advice if grant was Unsuccessful repairs successful. Minyip Memorial Various items. Proceed with a Project Plan, quotes etc to be Project in Hall ready for next round of grants early 2018. Development Possibly Living Heritage Grant. Warracknabeal New paving at Have drafted application. Requested Anzac Memorial entry gates documents from RSL. Heritage assessment TBA if still Park & planning applications required. proceeding

Murtoa Progress Streetscape & Attended August meeting – estimated 200K Sourcing Society Irrigation project. Original design & quote need Grant System updating. Assist with sourcing grant Emma's Café - Significant Committee have requested assistance with a Minyip termite damage grant to repair the termite damage. Likely Sourcing $20k+ project. Project plan to be developed. Grant Grant source not yet identified. Warracknabeal Shared Facilities Funding for Multifunction Children’s Centre Playgroup Project Development

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Assistance Only Warracknabeal Skate Park Installation of interconnected paths around To be Apex Upgrade the skate park. Approx $25k project. incorporated Assist with finding grant in Master Plan Hopetoun Pergola to Require shade to outdoor viewing area of Recreation outdoor viewing Clubrooms. Recommended Community Completed Reserve area Shade Grant. Sent info 8/11/17 Hopetoun Rec New goal posts Assisting with quote and sourcing grant. Res Recommended applying to Horsham Sport Completed & Community & sent link. 8/11/17 Beulah Netball Light installations Club obtained funding through Stronger Club Lighting for two courts Communities Program. Assisting with dev Completed Project approvals. 8/11/17

Sheep Hills Hall New fridge and Made application to FRRR on behalf of Appliances pie warmer Committee for $1,858. Notified 30/6/17 Completed Upgrade application was successful.

Rupanyup Grant to improve Stronger Communities Programme - Men's Shed amenities provided feedback on application. Completed

W'beal Angling Replace shed Looking for grant $2500 materials with all Club slab labour in-kind. Emailed Share Grant Completed application 25/8/17 W’beal Croquet Resurface green Have requested assistance with obtaining a Club grant to repair the green. Need around Completed $2500. Mailed share grant application. Rupanyup Helmets for junior Club has asked for assistance in find a Junior Football players suitable grant. Emailed info 2/8/2017 on Completed Share Grant or SRV has Sporting Club Grants up to $1k Hopetoun Repair to brick Have asked for assistance with finding a Courier Office wall - grant for $1,500. Emailed Share grant deteriorating application 25/8/2017 Completed mortar & bricks

Warracknabeal Shade sail Sent info on Community Shade Grant Completed Swimming Pool replacement (Health.Vic) 31/8/2017 Tempy Kitchen Upgrade Sent through info on FRRR Small Patchewollock Communities & Share grants 4/8/2017 Completed Play group Minyip A&P Minyip Show Need $4k to run event 10/10/17 Recommended Regional Events Fund (Visit Completed Victoria) Rupanyup Historical Street Still scoping project but estimate around Historical Walk $20k. Recommended Local History Grants Completed Society program Warracknabeal 90th year – Recommended FRRR, Local History Rest Rooms historical book & Grants, Holsworth Trust & Share Completed painting – 4.5k

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COUNCIL MEETING AGENDA 28 MARCH 2018

SHARE Program - Sustainable Healthy Adaptable Resilient Engaged – Prepared by Marianne Fergusson

Railway Stations

Victrack is currently discussing the possible restoration of the Patchewollock and Woomelang Railway Stations through the Community Infrastructure Program. If successful, the railway stations will be upgraded for community space, arts and visitor information.

Silo Art Trail

A merchandising meeting was held at the Warracknabeal Shire Council Office on 26 February. Representatives from Yarriambiack Tourism and others from across the Shire discussed current promotional items and opportunities to develop further merchandising. The Silo Art Trail brochure is currently being printed. Pull-up banners are currently being designed for portable advertising for the Silo Art Trail.

Wimmera Mallee Tourism

The A3 map has been reprinted and is currently being distributed. Wimmera Mallee Tourism has installed a display at the Grampians Visitor Information Centre in Halls Gap. Wimmera Mallee Tourism has secured advertising in the Grampians Visitor Information Guide. The page currently has 3,275 ‘Likes’. A new brochure highlighting destinations of the Wimmera Mallee is currently being drafted.

Yarriambiack Tourism

The Yarriambiack Tourism Facebook Page currently has 2,246 ‘Likes’. Yarriambiack Tourism held a meeting at Hopetoun House on 19 March. Hopetoun House is privately owned by Jenn Stephens who is currently restoring the property and collating history of the historic home.

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COUNCIL MEETING AGENDA 28 MARCH 2018

10.7 Infrastructure Services Report – Prepared by Bernie Naylor

Temporary Relief Funding Arrangements for Local Governments

All Victorian local governments are eligible to apply for grant funding to cover a portion of price rises directly associated with kerbside recycling services.

The total funding available of $12 million is offered to all Councils on a non-competitive basis at a fixed flat rate per tonne (anticipated to be $55-$60 per tonne) of collected recyclable materials for the period 1 March - 30 June 2018.

The Government expects that this temporary funding will be used by councils to directly benefit the sustainability of the recycling sector in Victoria, and to enable ongoing improvements in transparency and consistency for waste services contracts across the sector.

The Arrangements objectives are to:

 Expedite reset of recycling industry pricing arrangements;  Provide continuity of kerbside recycling services; and  Support transition to contracts for kerbside recycling services that better reflect sensitivity to prevailing market conditions, greater transparency of price and risk sharing.

The amount of funding available for each council will vary. Payments will be issued in two tranches:

 Tranche One – 50 per cent of the eligible payment, based on the Council forecast tonnage for the period which will be validated against tonnages collected over the past three years. Payment will be made on or after 30 April 2018, following the execution of Funding Agreements. Where needed, arrangements can be made with Local Government Victoria for earlier funding release.  Tranche Two – 50 per cent or the remaining balance up to the approved amount, based on actual tonnage collected and fulfilment of the specific conditions of the Arrangements on or after 30 June 2018.

E-Waste

As a result of the ban, additional e-waste will flow into the existing resource recovery network. The current Council owned network of transfer stations (TS) and resource recovery centres (RRC) is likely to be the preferred e-waste disposal route for domestic e-wastes, as these sites are accessible, well located and are already used for the recycling and recovery of other materials.

Randell Environmental Consulting Pty Ltd (REC has been appointed by Sustainability Victoria (SV) to undertake a detailed assessment of Victoria’s current e-waste collection and storage sites and identify a proposed e-waste collection network (or PECN.

The assessment has developed three types of sites being Primary, Secondary and Tertiary.

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COUNCIL MEETING AGENDA 28 MARCH 2018

Yarriambiack Shire has one Secondary site (Warracknabeal) and the remaining sites are Tertiary, with only the Primary and Secondary sites receiving Infrastructure funding in the 1 st Round.

I have requested that the Secondary site at Warracknabeal and two of the Tertiary sites being Hopetoun and Murtoa all be funded within the 1st round.

C226/2018 Installation of Irrigation System at the Warracknabeal Golf Course

This project was tendered back in August 2017 with all tenders coming in well above the allocated budget.

Council engaged on behalf of the Warracknabeal Golf Club design consultants to redesign the irrigation system for the course so as it will hopefully fall within the allocated budget of around $350,000

The Design has been completed and approved by the Golf Club committee.

The project will now be retendered.

Drum Muster Chemical Drums

At the Warracknabeal Transfer Station we have had an issue with the illegal disposal of Chemical drums between the 13th and 15th March, 2018.

The Transfer Station had closed at 12 noon, and between that time and 3pm the hinges on the front gate had been removed and the gate taken down.

The person responsible had then illegally disposed of and non rinsed drums into the DrumMuster enclosure.

Council staff will now have to sort through these drums, locate the contaminated ones and triple rinse them, otherwise they will be rejected.

This is extremely disappointing as this is a fantastic program that assists our farmers in disposing of the chemical drums and then they are recycled.

The reimbursement Council receives for this program goes nowhere near covering our expenses.

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COUNCIL MEETING AGENDA 28 MARCH 2018

Technical Officer – Prepared by Nathan McLean

Three new flagpoles are to be installed on the lawn area west of the main office entrance. Relocation of wiring and lights from the two current flagpoles will be conducted by a local electrical contractor. A building permit application is to be submitted for approval prior to works commencing.

Design Engineer – Prepared by Joel Turner

 Current road rehabilitation jobs have been surveyed, designed and set out  Guyora East School Bus Route Road  Sheep Hills Kellalac Road  Underground drainage at Lloyd/Munro Street nearing completion

Asset Engineer – Prepared by Michael Evans

 Continuing to set up and validate asset register data in the new computer system (AssetFinda)  Attended the Wimmera Southern Mallee GIS Shared Services group meeting in Horsham  Continued to project manage the installation of five emergency water supply tanks located throughout Council by the contractor - four sites have been completed with one more to be finished by Friday, 23 March 2018  Hosted the North-West Regional Asset Management Coordination Committee meeting here at the Yarriambiack Shire Offices  Utilising the STEP program, developed a draft asset management policy and started developing a draft asset management strategy  Reviewed and submitted costings on stages 1-3 of the proposed aerodrome projects at Hopetoun and Warracknabeal for the purpose of lobbying for funding through the Australian Airports Association  Developed two new position descriptions for an Asset Engineer and an OH&S Risk Management officer  Assisted in the completion of an audit with CASA at the Warracknabeal aerodrome  Attended a playground designer and inspector’s refreshers course in Melbourne

OH&S and Risk Management

 Fulfill the role of OH&S Risk Management Officer as required  Investigated several logged incidents within Council  Completed an OH&S refresher course for committee representatives in Horsham

Emergency Management

 Investigated an issue at the leisure centre with security footage  Registered the Scott Street house fire into Councils emergency management system and assisted police for security fencing when requested

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COUNCIL MEETING AGENDA 28 MARCH 2018

Technical Officer – Tony Brennan

 Processed as required Dial Before You Dig enquiries - Feb (71), Mar (61 - to date)

 Submitted NOTAM for trees interfering with approach on runway 08/26 at Warracknabeal Aerodrome. Organise for contractors to remove trees and cancel NOTAM when completed

 Updated Council Plant List as required

 Processed Legal Point Of Discharge applications for stormwater drainage as required

 Proceseds NHVR applications as requested for oversize vehicle travel through the Shire

 Carried out Road Management Act inspections for reinstatement issues from works carried out by GWM Water

Warracknabeal Regional Livestock Exchange

Contractors are due on 27 March to install 2 x 3 way drafting races under the roofed areas at Warracknabeal Regional Livestock Exchange. This equipment contains fixed panel scanners that will scan all electronic tags as the stock passes through during the drafting process.

Previous works will be completed e.g., electrical and concreting prior to the installation of the scanning equipment. Once installed software will be loaded to operate the equipment with training also provided for everyone involved with the entire scanning process.

11 April will be the first sale where the scanning will take place along with the use of the software to process the whole sale.

Due to the abattoirs not killing over Easter the scheduled sale for 28 March has been cancelled.

Caravan Park Occupancy February 2018

State Warracknabeal Hopetoun Murtoa

VIC 368 187 41 NSW 10 20 2 WA 1 0 0 QLD 21 8 6 SA 6 6 0 NT 0 0 0 ACT 3 0 0 TAS 0 0 0 International 0 0 0 Permanents 8 N/A N/A TOTAL 417 187 49

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COUNCIL MEETING AGENDA 28 MARCH 2018

11 REPORTS FOR DECISION

11.1 Finance Report – Prepared by Anita McFarlane

Recommendation

The Finance Report as at February 2018 be received.

11.2 Revenue Report – Prepared by Chantelle Pitt

Recommendation

The Revenue Report as at March 2018 be received.

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COUNCIL MEETING AGENDA 28 MARCH 2018

11.3 SHARE Community Grants, March 2018 – Prepared by Gavin Blinman

Council extensively advertised the SHARE Community Grants Program for a period of 6 weeks throughout the Shire. The total funding available in this round is $25,000. The evaluation panel consisted of the following representatives: Cr Jean Wise, Cr Corinne Heintze, Cr Shane Roberts, Project Officer Andrea Stepney, Youth Officer Murray Mckenzie and Community Development Officer Marianne Ferguson. 33 applications were assessed requesting a total of $79,209.00. 17 applications are recommended for funding.

FUNDING NAME OF ORGANISATION DESCRIPTION OF REQUEST ALLOCATED Beulah Branch of CWA of Vic Event to celebrate CWA’s 80th Birthday $ 500.00 Fruit trees and irrigation system to start an Hopetoun P12 College $1,000.00 Orchard on the Hopetoun P12 Campus Materials and construct a new quilt hanging Hopetoun Patchwork Group $ 750.00 stand To upgrade the BBQ’s from paid to free. Hopetoun Ski Club $3,000.00 Purchase new BBQ’s Set up costs to conduct the annual Minyip Art Minyip - ARTS Minyip $ 500.00 Exhibition Minyip Memorial Hall Replace upper hall windows with aluminium $3000.00 Management Committee windows 20 Swann Raptor Eye Quadcopter Drones Minyip Primary School $2,140.00 and batteries Ambulant access ramp to the ground floor of Murtoa & District Historical the Murtoa Water Tower Museum with $2,000.00 Society Industry Standard Handrails Patchewollock Music Festival artists, marquee Patchewollock Music Festival $2,000.00 hire, catering and promotions Rupanyup and District Men’s Purchase a Makita slide compound saw $1,000.00 Shed Rupanyup Historical Society Building works Masonic Hall $1,206.00 Purchase a 3D Upbox Printer and Scanner to Tempy Primary School enable students & community members to $2,000.00 make 3D models Warracknabeal & District Publish a book recording the 90 years of $ 500.00 Rest Ladies Rooms service to the community Warracknabeal Take A Break Purchase a carpet cleaning machine $ 529.00 Childcare Centre Replace missing roof iron on Woomelang Woomelang and District Shearing Shed. $3,000.00 Development Association Purchase replacing roof iron, strapping and sundries. Costs of plumber labour. Purchase of air compressor and wood band Woomelang Men’s Shed $1,000.00 saw Yaapeet - Friends of Purchase more equipment to increase solar $ 875.00 Wyperfeld National Park battery capacity Total $25,000.00

Recommendation

That Council approve the above nominated projects under the 2017/2018 SHARE Community Grant Program.

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COUNCIL MEETING AGENDA 28 MARCH 2018

11.4 Yarriambiack Shire Council Municipal Early Years Plan 2018-2022 – Prepared by Gavin Blinman

The Municipal Early Years Plan 2018-2022 was developed after a lengthy consultation period with the Community, Department of Education and Training, Staff and other key stakeholders across the Shire.

The plan has been accessible via our website and available in hardcopy at our office for the past month, with only two copies collected.

Recommendation

That Council adopts the Municipal Early Years Plan 2018-2022 and begins working towards achieving the goals.

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COUNCIL MEETING AGENDA 28 MARCH 2018

11.5 Building Works 53 Market Street, Minyip Prepared by Wayne Wilkie

Re :Owner Mr Jakov Lancoravic

In response to a letter received from Tanya McKenzie and an email received on 22nd February 2018 from Councillor Corrine Heintze requesting an investigation into the matter relating to further works being undertaken at 53 Market Street, Minyip.

An inspection was carried out on Thursday, 15th of February 2018 in an attempt to achieve a resolution to this issue, the following is offered as a brief chronological overview of the events as they have transpired.

June 2009 This matter was first brought to Councils attention by Council’s Local Laws Officer, Mr Greg Wilson, who had been made aware of and observed works being carried out in the form of mounding of sand/loam around the dwelling located at 53 Market Street, Minyip and believed that other works may have been undertaken.

As a consequence, due process for seeking access to the property was pursued to legally enter the property with correspondence forwarded to the owner of the Property J. Lancoravic, 53 Market Street, Minyip Vic 3392; requesting that contact be made to arrange an inspection of the property on Thursday, 25th June 2009.

Ultimately, the inspection was undertaken and the activities being carried out at that time did not constitute building works as such. No action was required.

2012 A routine road side reinspection carried out on the 14th of November 2012 revealed that it appeared no further activity had occurred (entry to the property was not made as the owners vehicle was not onsite).

April 2015 Tanya McKenzie contacted Council to indicate that she believed further works were being undertaken. An inspection was again undertaken on the 7th of May 2015, whereby it was discovered considerable works had been carried out resulting in a ‘Stop Work Order’ and a ‘Building Notice’ being served on the owner. During our attendance Mr Lancoravic was polite, respectful and happy to enter into discussion about his activities. Over ensuing weeks it was resolved to revoke the building notice through co-operation with him. It was again reiterated that no further works were to proceed without Council approval and the engagement of an engineer to investigate and report on the extent of works would be required to achieve compliance with the structural adequacy of the existing works carried out.

2016-17 Communication from the neighbours filtered in about various matters and after investigation they were advised that the issues were outside Council powers and could only be dealt with by the police.

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COUNCIL MEETING AGENDA 28 MARCH 2018

2018 Following phone calls and an email from Councillor Corinne Heintze an inspection of the property at 53 Market Street, Minyip was carried out on Thursday, 15th February 2018. In attendance was Mr Lancoravic, Mr Darren Winsall and myself to establish the status and validity of the complaints being laid by neighbours about further works being undertaken on the building.

The inspection revealed that further works were being carried out;

 Whereby some external weather boards were being removed and the cavities filled with concrete, with intention of placing the old weather boards back on the walls.  One section of the subfloor area had been deepened significantly but had not extended beyond the area that had previously been propped and reinforced with steel and timber struts.  The remainder of the subfloor had soil removed to allow easer access for the installation of additional steel reinforcing beams and struts.  Installation of the additional steel subfloor frame supports, bracing and additional struts were being installed as means of making the building stronger.

When questioned, Mr Lancoravic was very apologetic and offered to cooperate with Darren Winsall and myself to prepare an application for a building permit, to address any issues carried out and any necessary alterations or remedial works pending an investigation by a Structural Engineer.

Mr Lancoravic has sought to engage Mr Hilton, a structural engineer, at the earliest possible convenience to carry out the required works.

Mr Lancoravic acknowledged that Council had a duty and responsibility to investigate the situation, and indicated that he was prepared to pay any fines or costs as result of his action and the cost of any building permit fees arising from the process in addition to meeting the cost of engaging Mr Hilton.

Concluding Comment It is acknowledged that Mr Lancoravic has broken the law by carrying out work without a building permit and could be prosecuted accordingly. The aesthetic appearance of the building does not come within the realm of the building regulations or the laws of the land. Whilst neighbours may be aggrieved by the perceived unsightliness and diminution of their property value potentially caused by Mr Lancoravic’s actions, it requires that this situation be dealt with on a legal, moral and ethically sensitive basis.

Recommendation

That Council support and ratify the Municipal Building Surveyors action to assist Mr Loncoravic to engage the preferred engineer, Mr Bruce Hilton to inspect and provide a report and appropriate working drawing to address the remedial works that may be needed to render the structure safe and compliant with the Building Act, Regulations, Australian Standards and the NCC BCA 2016.

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COUNCIL MEETING AGENDA 28 MARCH 2018

11.6 Gravelling of Riding Boundary Road – Prepared by Michael Evans

Council received a reply letter through an email, from Paul & Tim Petering of Murtoa on 11th February 2018. (Letter and last council reports attached)

Mr Petering’s letter highlights;

 The road segment in question was originally dirt and gravelled by Council after the flood event in 2011  The segment has only lasted four years and the quality of gravel was not of a good standard  The Council gravel pit trucks have been pounding the road with multiple loads per day  The segment will need an annual grade after every wet winter due to the heavy machinery usage and;  The road would need less maintenance if the surface was gravel

The Petering’s believe that the 50% offered was generous and a substantial amount of their farm budget. The Petering’s think that the road has to be worth something to Council stating that “it is unfair to be asking us to cough up 100% when it was gravel trucks that destroyed the original gravel, as poor as it was”.

Mr Petering has stated that Council agreed to a 50/50 basis in 2008/09 for a re-sheet on Schaches Road which upgraded the road from earth to gravel (Copy of forum agenda attached).

In this submission, Paul & Tim Petering are prepared to pay 50% for the works required to lift the standard of the road to an all-weather access road.

The cost of the project according to the Petering’s, for 1600m would cost $48,000

As has been previously stated to Council the Riding Boundary Road is currently classed as a Rural Access Road with a natural surface (RA6)

Some of the segment highlighted was gravelled lightly after the flood event to cover erosion in the earthen surface by an external contractor

Council’s estimation of Costs remain unchanged

Green fields -Based on the distance requiring gravelling of approximately 1500m and 4 metres wide, with an imported gravel base, it is estimated the cost of bringing this road up to a required standard will be $50,659.

Re-sheeting the existing gravel resulting from the flood damage – distance of 1500m and 4 metres wide, with imported gravel, it is estimated the cost of the re-sheet will be $26,100, Total $76,759.

Council would still incur the ongoing maintenance costs if the request is approved. If Council agrees to 50% percent of the costs ($24,000) that is the equivalent to 15% of Councils selected imported gravel re-sheets in the next years capital works program.

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COUNCIL MEETING AGENDA 28 MARCH 2018

Council might like to once again consider the following options;

Option 1 Under this option the road would stay as a Rural Access secondary (RA6)-earthen road on the road Hierarchy but the surface would be gravelled. Council asks for the Petering’s to pay all costs for the gravel surface and organise the contractor to carry out the works under Council control. When the surface reaches the end of its life the financial cost for renewal would be reviewed at the time.

Option 2 Council consider a cost sharing arrangement of 75% for the Petering’s and 25% cost for Council, with the contractor to carry out the works under Council control.

Option 3 Council consider a cost sharing arrangement of two thirds costs for the Petering’s and one third costs for Council, with the contractor to carry out the works under Council control.

Option 4 Agree to the Petering’s request of a 50% contribution to upgrading the road at a cost of $24,000 each

Option 5 That the Yarriambiack Shire Council denies the request due to the cost, Council will still incur ongoing maintenance costs and that it does not meet Council policy.

Recommendation

That the Yarriambiack Shire Council denies the request due to the cost, Council will still incur ongoing maintenance costs and that it does not meet Council policy.

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COUNCIL FORUM – PLEASE DISREGARD EARLIER FAXES!!!

Date : Tuesday 25 March 2008 Venue : Council Chambers Time: 9.30am Appointments: 10.30am – GWMWater Update

Items for Action Responsible Outcome Officer Wimmera Mallee Sustainability Alliance JM Council successful in obtaining Accord funding for Update development of Environmental Strategy. Three other Councils included WWSC, HRCC & Hindmarsh. Internal Audit Update RC CEO outlined implementation of rolling changeover of Internal Audit Committee members (up to 6 meetings per year). Council approved this approach. Budget Process Update ALL Full presentation to Council 8/4/08. Budget 90% complete.

Rate Arrears – Properties to be Sold CP Councillors agreed to move towards sale of properties with rate arrears. Sell 6 unoccupied houses/4 vacant properties. Send letters to others threatening action. Report to Council 8/4/08. Murtoa College – School Bus JM Council to fund up to $15,000 for works. Allocated to Interchange 2007/08 financial year if possible or program in 2008/09 capital works budget. Rupanyup Office Proposal RC Council approved closure of Rupanyup Office for 2 days per week.

Planning Update DY Deferred to later date.

North West Municipalities Skills Forum RC Forum at Anzac Park on 9/4/08. Mayor to undertake official welcome.

Boosey Creek State Park JM Gary Vaughan, Maurie Williams, Bert Hallam & James Magee toured Boosey Creek State Park to establish feasibility of upgrading status of Yarriambiack Creek. Skate Park Security BN Council requested by Police to improve lighting in skate park area to improve security. Council to pursue costs. Hopetoun Future Energy Project TS Summary of preliminary findings to Council. 2 nd round funding applied for via Sustainability Accord.

Schaches Road – Letter from Craig JM Council agreed to request $10,000 from applicant to Jordan enable works to be programmed for 2008/09.

GWM Water update Bruce van Bellfield to Taylors Lake complete. System 1 on Every emergency supply. Should be fully implemented by end April. System 5 complete end April. System 2 trunk line complete. Distribution south of Warracknabeal complete Supply by mid 2009. Reservoirs/storages report to GWM Board end April. $11.8m in budget for decommissioning of channels. Remainder to be done by May 2008. Systems 3 & 4 Contractors to be appointed in April. Street Light Energy Contract BN Tenders received. Council to proceed with offer by lowest tenderer. Include 5% green energy. Decision to be ratified at Council meeting 8/4/2008. General Business ALL Cr Lovel to ask question re Warrack units at meeting on 8/4/08. Concerns in community that Council has inhibited development.

11.5 Gravelling of Riding Boundary Road - prepared by Michael Evans

Council has received a letter from Paul & Tim Petering of Murtoa requesting consideration be given to the gravelling of Rurades Road, Holtkamps Road and Riding Boundary Road, which goes past Chapmans Pit down to Coorong Swamp Road.

This is the 3 rd time this request has been put before Council. In 2009 Council denied the request to upgrade the sections of road based on the fact that it didn’t meet Hierarchy policy, as it was a secondary farm and the cost was too high to justify for the amount of traffic on the road. On the 23rd of November 2016, the same request was presented to Council with the same result (Correspondence attached).

The distance of travel between their various farming properties by the direct route (Riding Boundary Road) is approximately 3 kms, however according to Mr Petering the route is impassable in wet weather – the alternative route is a distance of 20 kilometres.

The Petering’s have developed a grain and hay storage facility on Ruwoldt’s Road and is looking at the prospect of installing a weighbridge at the operation to avoid putting overloaded trucks on the road.

Mr Petering has also again advised that several other farming enterprises in the area use this road for north to south commuting and would also be of great benefit to them too. The road would keep wide heavy farming equipment off the main roads during the wet making them safer.

On this submission, Paul & Tim Petering are prepared to pay 50% for the works required to lift the standard of the road to an all-weather access road. They would like to have the works completed in autumn 2018 and would be prepared to carry the Shire share until the new financial year in July 2018, as they understand that this current budget is already set.

The cost of the project according to the Petering’s, would cost $81,000 using Gre Gre from Bakers, with Glover Earthworks carrying out the works.

Riding Boundary Road is currently classed as a Rural Access Road with a natural surface (RA6)

Council’s Estimation of Costs

Green fields -Based on the distance requiring gravelling of approximately 1500m and 4 metres wide, with an imported gravel base, it is estimated the cost of bringing this road up to a required standard will be $50,659.

Re-sheeting the existing gravel resulting from the flood damage – distance of 1500m and 4 metres wide, with imported gravel, it is estimated the cost of the re-sheet will be $26,100, Total $76,759.

Council would still incur the ongoing maintenance costs if the request is approved. These costs are unknown and could be high due to the proposed heavy vehicle traffic that would use the roads as outlined in the letter. If the heavy vehicle use is high as described, the cycle life of the gravel would be shorter than normal and Council will end up re-sheeting the road on a more regular basis. If Council agrees to 50% percent of the costs that is the equivalent of two gravel re-sheets in the next capital works program.

If the request is approved, the road would have to be classified as a Special Purpose Road (SP2) as it does not meet policy due to the fact it is their secondary farm.

Council might like to consider the following options;

Option 1 Under this option the road would stay as a Rural Access secondary (RA6)- earthen road on the road Hierarchy but the surface would be gravelled. Council asks for the Petering’s to pay all costs for the gravel surface and organise the contractor to carry out the works under Council control. When the surface reaches the end of its life the financial cost for renewal would be reviewed at the time.

Option 2 Council consider a cost sharing arrangement of 75% for the Petering’s and 25% cost for Council, with the contractor to carry out the works under Council control. With this option the road would have to become a Special Purpose (SP2) category road.

Option 3 Agree to the Petering’s request of a 50% contribution to upgrading the road.

Option 4 That the Yarriambiack Shire Council denies the request due to the cost, Council will still incur ongoing maintenance costs and that it does not meet Council policy.

Recommendation

That the Yarriambiack Shire Council denies the request due to the cost, Council will still incur ongoing maintenance costs and that it does not meet Council policy.

Moved Cr T Hamilton seconded Cr C Heintze that the road stays as a Rural Access secondary (RA6)-earthen road on the road Hierarchy but the surface would be gravelled (Option 1).

Council asks for the Petering’s to pay all costs for the gravel surface and organise the contractor to carry out the works under Council control. When the surface reaches the end of its life the financial cost for renewal would be reviewed at the time (Part of Option 1).

Carried

GRAVELLING OF RIDING BOUNDARY ROAD

Mick Evans

Council has received a letter from Paul & Tim Petering of Murtoa requesting consideration be given to the gravelling of Rurades Road, Holtkamps Road and Riding Boundary Road, which goes past Chapmans pit down to Coorong Swamp Road.

This is the 3 rd time this request has been put before Council. In 2009 Council denied the request to upgrade the sections of road based on the fact that it didn’t meet Hierarchy policy, as it was a secondary farm and the cost was too high to justify for the amount of traffic on the road. On the 23rd of November 2016, the same request was presented to Council with the same result (Correspondence attached).

The distance of travel between their various farming properties by the direct route (Riding Boundary Road) is approximately 3 kms, however according to Mr Petering the route is impassable in wet weather – the alternative route is a distance of 20 kilometres.

The Petering’s have developed a grain and hay storage facility on Ruwoldt’s Road and is looking at the prospect of installing a weighbridge at the operation to avoid putting overloaded trucks on the road.

Mr Petering has also again advised that several other farming enterprises in the area use this road for north to south commuting and also would be of great benefit to them too. The road would keep wide heavy farming equipment off the main roads during the wet making them safer.

On this submission, Paul & Tim Petering are prepared to pay 50% for the works required to lift the standard of the road to an all-weather access road. They would like to have the works completed in autumn 2018 and would be prepared to carry the shire share until the new financial year in July 2018, as they understand that this current budget is already set.

The cost of the project according to the Petering’s, would cost $81,000 using Gre Gre from Bakers, with Glover Earthworks carrying out the works.

(hp – 23 March 2009) J:\ENGINEER\Assets\Roads\Road Issues-Requests\Riding Boundary Rd\Oct 2017\Riding Boundary Road Council Report N2 November 22 2017.docx

Riding Boundary Road is currently classed as a Rural Access Road with a natural surface (RA6) Council’s Costs Green fields -Based on the distance requiring gravelling of approximately 1500m and 4 metres wide, with an imported gravel base, it is estimated the cost of bringing this road up to a required standard will be $50,659. Re-sheeting the existing gravel resulting from the flood damage – distance of 1500m and 4 metres wide, with imported gravel, it is estimated the cost of the re-sheet will be $26,100 Total $76,759 Council would still incur the ongoing maintenance costs if the request is approved. These costs are unknown and could be high due to the proposed heavy vehicle traffic that would use the roads as outlined in the letter. If the heavy vehicle use is high as described, the cycle life of the gravel would be shorter than normal and Council will end up re-sheeting the road on a more regular basis. If Council agrees to 50% percent of the costs that is the equivalent of two gravel re-sheets in the next capital works program

If the request is approved, the road would have to be classified as a Special Purpose Road (SP2) as it does not meet policy due to the fact it is their secondary farm.

Council might like to consider other options; Option 1 -under this option the road would stay as a Rural Access secondary (RA6)- earthen road on the road Hierarchy but the surface would be gravelled. Council asks for the Petering’s’ to pay all costs for the gravel surface and organise the contractor to carry out the works under Council control. When the surface reaches the end of its life the financial cost for renewal would be reviewed at the time. Option 2 Council consider a cost sharing arrangement of 75% for the Petering’s and 25% cost for Council, with the contractor to carry out the works under Council control. With this option the road would have to become a Special Purpose (SP2) category road.

Recommendation:

That the Yarriambiack Shire Council denies the request due to the cost, Council will still incur ongoing maintenance costs and that it does not meet Council policy.

(hp – 23 March 2009) J:\ENGINEER\Assets\Roads\Road Issues-Requests\Riding Boundary Rd\Oct 2017\Riding Boundary Road Council Report N2 November 22 2017.docx

YARRIAMBIACK SHIRE COUNCIL

COUNCIL MEETING AGENDA 28 MARCH 2018

12 GENERAL BUSINESS (including strategic direction and specific issues)

13 CLOSED SESSION

14 MINUTES FROM MEETINGS

15 ATTACHMENTS / REPORTS

Planning Permit Activity Report for February 2018 Income Statement by Resources for February 2018 Income Statement by Department for February 2018 Summary of Major Income and Expenses by Resources for February 2018 Capital Expenditure for February 2018 Summary of Capital Works for February 2018 Balance Sheet as at 31 February 2018 Summary of Balance Sheet as at 31 February 2018 Rates Report – March 2018

16 NEXT MEETING

The next meeting of Council will be held on Tuesday, 24 April 2018 at 9:30am at Warracknabeal.

17 CLOSE

______Mayor

A 28 03 2018.docx 55 Planning Permit Activity Report Sample Return

Application Identifier Application type Property Location Applicant Details Date Application Proposed Land Use Responsible Authority Outcome Date of Responsible Authority Outcome Received

Street Address Crown Description Name Address Street Number, Name, Locality Allotment, Section, and Parish/Township Street Number, Name, Type Locality TP03-18 New application 28 Gloucester Ave Woomelang CA 13 Sec 7 Woomelang C/- Post Office Woomelang 19/01/2017 Retail premises Permit issued by a delegate of 13/02/2018 Historical Society the Responsible Authority TP04-18 New application 25 Gibson St Rupanyup Rupanyup 36 Frayne Ave Rupanyup 22/01/2018 Leisure and recreation Permit issued by a delegate of 12/02/2018 Recreation Reserve the Responsible Authority Committee

TP05-18 New application 16 Austin St Hopetoun SA Design Drafting Mathew 16 Austin St Hopetoun 29/01/2016 Food and drink premises Permit issued by a delegate of 20/02/2018 Johnson the Responsible Authority TP07-18 New application CA 2E, Austin St Hopetoun CA 2E Parish Gorya Lake Lascelles Peter 30 Austin St Hopetoun 30/01/2018 Leisure and recreation In progress Committee Poulton TP08-18 New application CA 2E, Austin St Hopetoun CA 2E Parish Gorya Lake Lascelles Peter 30 Austin St Hopetoun 30/01/2018 Leisure and recreation In progress Committee Poulton TP09-18 New application 1 Sweetapple Cres Lascelles CA1 (Pt) Parish Minapre Greg Wallace PO Box 7 Lascelles 06/02/2018 Residential / Accomodation In progress TP10-18 New application 546 Aubrey Rd Cannum CA96 Parish Cannum Gary Sleep PO Box 173 Warracknabeal 06/02/2018 Agriculture In progress TP11-18 New application Alisa Wheat Rd Murra Warra RES Australia Suit 4/level 1, 760 Pacific Chatswood 06/02/2018 Agriculture Permit issued by a delegate of 20/02/2018 Highway the Responsible Authority TP12-18 New application 380 Kewell East Rd Minyip CA63, Parish of Kewell East David Boyd PO Box 30 Minyip 14/02/2018 In progress TP13-18 New application 33 Hopetoun West Rd Hopetoun CA1, Parish of Goyura Ross Cook PO Box 169 Hopetoun 14/02/2018 Industry and warehouse Permit issued by a delegate of 28/02/2018 the Responsible Authority TP14-18 New application Deakin St Beulah Crown Land Prue McCredden PO Box 42 Beulah 15/02/2018 Leisure and recreation In progress TP15-18 New application 18-18a Woolcock St Warracknabeal Gerard Brandrick & Anglea PO Box 505 Echuca 16/02/2018 Place of assembly In progress Associates Hancock TP16-18 New application Deakin St Beulah Crown Land Southern Mallee Bridget 47 Phillips St Beulah 19/02/2018 Leisure and recreation In progress Grants Netball Club Williams TP 17-18 New application 5 Livingstone Street Warracknabeal Parish Of Werrigar CA3 Sec37 Sam Tickner 5 Livingstoen Street Warracknabeal 20/02/2018 Residential / Accomodation In progress TP30-17 New application 19 Caroll St Minyip CA6 Sec 21 Parish of Nullan Mudher Architects Jasvinder 16 Mossdale Ct Templestone 08/08/2017 Residential / Accomodation In progress P/L Mudher TP49-17 New application 73 Lyle St Warracknabeal CA4 Sec 20 Parish of Werrigar Alex Hawker Hotondo HomPO Box 1331 Horsham 04/12/2017 Residential / Accomodation In progress TP51-17 New application Various CA from Beulah to Sealake Beulah CNC Project lvl 7, 276 Flinders St Melbourne 31/12/2017 Agriculture In progress Management P/L

Council Planning Report February 2018.xlsx [PlanningPermitRegister] 19/03/2018 2:13 PM YARRIAMBIACK SHIRE COUNCIL INCOME STATEMENT BY RESOURCES FOR FEBRUARY 2018

2014/2015 2014/2015 2015/2016 2015/2016 2016/2017 2016/2017 February 2017/2018 YTD % Budget Actuals Budget Actuals Budget Actuals Actuals Budget YTD Actuals Forecast YTD Variance Variance Income Asset Disposal & Fair Value Adjustments $ (400,000) $ (375,190) $ (297,800) $ 403,000 $ (290,000) $ 139,000 $ - $ (273,000) $ (293,418) $ (273,000) $ 20,418 (7%) Contributions, Donations & Reimbursement $ (309,839) $ (264,320) $ (235,911) $ (85,000) $ (189,667) $ (391,000) $ (16,338) $ (271,459) $ (171,998) $ (284,008) $ (99,461) 37% Government Grants & Charges $ (9,225,566) $ (11,155,366) $ (8,870,887) $ (8,259,000) $(10,391,348) $(13,340,000) $ (779,535) $ (10,714,510) $ (4,881,903) $ (8,622,745) $ (5,832,607) 54% Interest Income $ (139,921) $ (138,836) $ (107,021) $ (128,000) $ (78,797) $ (122,000) $ (4,951) $ (79,910) $ (40,918) $ (87,210) $ (38,992) 49% Rates & Charges $ (10,594,460) $ (10,827,963) $ (11,314,254) $ (11,348,000) $(11,618,925) $(11,645,000) $ 1,869 $ (11,867,562) $ (12,673,060) $ (11,867,562) $ 805,498 (7%) User Charges, Fees & Fines $ (1,051,752) $ (1,163,322) $ (1,028,072) $ (1,144,000) $ (1,325,330) $ (1,172,000) $ (50,832) $ (1,290,042) $ (950,039) $ (1,388,890) $ (340,003) 26% Other Income $ (214,000) $ 126,000 $ - $ - $ - $ - $ - 0% Income Total $ (21,721,538) $ (23,924,996) $ (21,853,945) $ (20,775,000) $ (23,894,067) $ (26,405,000) $ (849,788) $(24,496,483) $ (19,011,337) $(22,523,415) $ (5,485,146) 22%

Expenditure Asset Disposal & Fair Value Adjustments $ 300,412 $ 944,791 $ 309,424 $ - $ 318,707 $ - $ 328,268 $ - $ 328,268 $ 328,268 100% Bad & Doubtful Debts $ - $ 36,998 $ - $ 17,000 $ - $ 27,000 $ - $ - $ 150 $ 300 $ (150) 0% Contributions & Donations $ 892,342 $ 851,753 $ 977,245 $ 767,000 $ 994,453 $ 842,000 $ 31,017 $ 837,682 $ 620,959 $ 835,325 $ 216,723 26% Depreciation Amortisation & Impairment $ 6,251,313 $ 6,568,314 $ 6,438,426 $ 6,453,000 $ 6,631,593 $ 6,960,000 $ - $ 6,830,554 $ - $ 6,830,554 $ 6,830,554 100% Employee Costs $ 7,637,865 $ 7,403,109 $ 7,770,428 $ 7,607,000 $ 8,056,020 $ 7,904,000 $ 558,250 $ 8,323,461 $ 5,323,351 $ 8,185,239 $ 3,000,110 36% Finance Costs $ 72,866 $ 108,979 $ 123,396 $ 53,000 $ 127,097 $ 51,000 $ 1 $ 124,789 $ 2,778 $ 75,515 $ 122,011 98% Materials $ 5,215,260 $ 4,955,062 $ 4,633,460 $ 5,105,000 $ 4,701,554 $ 5,586,000 $ 342,899 $ 6,425,442 $ 3,418,055 $ 6,449,465 $ 3,007,387 47% Other Expenses $ 1,357,868 $ 1,333,339 $ 1,299,629 $ 1,289,000 $ 1,325,239 $ 1,472,000 $ 98,322 $ 1,342,658 $ 1,032,495 $ 1,342,365 $ 310,163 23% Expenditure Total $ 21,727,926 $ 22,202,345 $ 21,552,008 $ 21,291,000 $ 22,154,663 $ 22,842,000 $1,030,487 $ 24,212,854 $ 10,397,789 $ 24,047,031 $ 13,815,065 57%

Total $ 6,388 $ (1,722,651) $ (301,937) $ 516,000 $ (1,739,404) $ (3,563,000) $ 180,700 $ (283,629) $ (8,613,548) $ 1,523,616 $ 8,329,919 YARRIAMBIACK SHIRE COUNCIL INCOME STATEMENT BY DEPARTMENT FOR FEBRUARY 2018

2014/2015 2014/2015 2015/2016 2015/2016 2016/2017 2016/2017 February 2017/2018 YTD % Budget Actuals Budget Actuals Budget Actuals Actuals Budget YTD Actuals Forecast YTD Variance Variance Income Community Services $ (1,974,579) $ (2,215,881) $ (1,863,121) $ (2,403,000) $ (2,038,586) $ (2,732,000) $ (104,442) $ (2,598,413) $ (1,654,807) $ (2,614,356) $ (943,606) 36% Corporate Services $ (14,552,348) $ (17,406,375) $ (15,348,378) $ (12,227,000) $ (15,670,301) $ (17,549,000) $ (659,283) $ (15,802,864) $ (13,709,435) $ (13,630,436) $ (2,093,429) 13% Economic Development $ (988,531) $ (1,047,968) $ (268,264) $ (596,000) $ (380,734) $ (416,000) $ (10,660) $ (444,809) $ (271,851) $ (520,184) $ (172,958) 39% Engineering $ (2,725,221) $ (1,476,163) $ (2,749,800) $ (3,633,000) $ (4,393,033) $ (3,645,000) $ (55,802) $ (3,217,128) $ (1,616,686) $ (3,307,878) $ (1,600,442) 50% Recreation & Culture & Leisure $ (264,361) $ (486,460) $ (360,970) $ (615,000) $ (127,293) $ (583,000) $ (1,085) $ (271,015) $ (99,381) $ (289,819) $ (171,634) 63% Regulatory Services $ (157,739) $ (160,509) $ (147,663) $ (197,000) $ (129,543) $ (327,000) $ (13,701) $ (147,040) $ (159,239) $ (145,040) $ 12,199 (8%) Waste & Environment $ (1,058,759) $ (1,131,638) $ (1,115,749) $ (1,104,000) $ (1,154,577) $ (1,153,000) $ (4,814) $ (2,015,214) $ (1,499,937) $ (2,015,702) $ (515,277) 26% Income Total $ (21,721,538) $ (23,924,996) $ (21,853,945) $ (20,775,000) $ (23,894,067) $ (26,405,000) $ (849,788) $ (24,496,483) $ (19,011,337) $ (22,523,415) $ (5,485,146) 22%

Expenditure Community Services $ 2,750,681 $ 2,653,577 $ 2,784,790 $ 2,788,000 $ 2,963,344 $ 2,852,000 $ 236,914 $ 2,827,218 $ 1,624,500 $ 2,851,630 $ 1,202,718 43% Corporate Services $ 1,928,109 $ 1,652,233 $ 1,971,414 $ 1,832,000 $ 1,922,415 $ 1,588,000 $ 84,087 $ 2,013,837 $ 1,029,162 $ 1,819,196 $ 984,675 49% Economic Development $ 1,020,560 $ 1,248,749 $ 772,285 $ 810,000 $ 990,318 $ 1,143,000 $ 106,699 $ 1,283,369 $ 752,491 $ 1,281,437 $ 530,878 41% Engineering $ 11,069,421 $ 11,838,719 $ 10,954,703 $ 10,923,000 $ 11,295,342 $ 11,866,000 $ 318,809 $ 11,913,378 $ 3,839,919 $ 11,916,872 $ 8,073,459 68% Governance $ 1,012,911 $ 865,027 $ 1,080,027 $ 917,000 $ 1,140,638 $ 996,000 $ 49,666 $ 1,053,792 $ 640,162 $ 1,053,569 $ 413,630 39% Recreation & Culture & Leisure $ 1,377,604 $ 1,292,057 $ 1,344,019 $ 1,365,000 $ 1,137,279 $ 1,781,000 $ 34,811 $ 1,517,255 $ 791,712 $ 1,520,467 $ 725,543 48% Regulatory Services $ 663,416 $ 663,719 $ 662,004 $ 611,000 $ 662,815 $ 590,000 $ 35,690 $ 651,819 $ 335,737 $ 651,815 $ 316,082 48% Waste & Environment $ 1,905,224 $ 1,988,264 $ 1,982,766 $ 2,045,000 $ 2,042,512 $ 2,026,000 $ 163,810 $ 2,952,186 $ 1,384,106 $ 2,952,045 $ 1,568,080 53% Expenditure Total $ 21,727,926 $ 22,202,345 $ 21,552,008 $ 21,291,000 $ 22,154,663 $ 22,842,000 $ 1,030,487 $ 24,212,854 $ 10,397,789 $ 24,047,031 $ 13,815,065 57%

Total $ 6,388 $ (1,722,651) $ (301,937) $ 516,000 $ (1,739,404) $ (3,563,000) $ 180,700 $ (283,629) $ (8,613,548) $ 1,523,616 $ 8,329,919 Yarriambiack Shire Council Summary of major Income and Expenses by Resources for February

Income Contribution & Donations Income protection staff contribution $ 4,778 Income protection recoupment $ 10,599 Legal costs recovered $ 962

Government Grants & Charges Local Roads to Market - Dimboola - Minyip Road $ 41,050 Grants Commission - Capital $ 406,418 Grants Commission - Local $ 242,251 DHHS - HACC Funding $ 82,432 Federal - HACC Funding $ 7,384

Interest Income Bank interest $ 4,951

User Charges Caravan Park Fees $ 9,999 Planning Fees & Permits $ 10,158 Building Fees & Permits $ 2,989 Waste Disposal Fees $ 4,550 HACC & Brokerage Fees $ 11,494 Lease Income (motor vehicles) $ 6,698 Renatl Income $ 1,054 Animal Fees & Charges $ 336 Memberships $ 718

Total Income for February $ 849,788

Expenses Employee Costs Salaries & Wages & Oncosts (includes Annual Leave, Sick $ 474,235 Leave, Long Service Leave etc) Councillor Allowances $ 15,172 Workcover $ 8,025 Superannuation $ 48,745 Staff Clothing $ 592 Travelling $ 6,334

Materials Contracts - (includes Wimmera Mallee Waste, Civica, Skillinvest, Simpson Personnel, Horsham Rural City Council etc) $ 232,953 Materials $ 86,760 Fuel $ 57,082 Power $ 10,740 Consultants $ 25,449 Cost of Meals $ 14,761 Plant Hire $ (110,235) Telephone $ 7,595 Plant Hire (external) $ 6,518 Tools & Equipment $ 5,705

Other Expenses Bank Fees $ 7,226 Subscriptions $ 3,037 Advertising $ 4,986 Lease Expenses $ 44,393 Publications $ 5,847 Printing & Photocopying $ 3,556 Legal Services $ 5,908 OH&S Supplies $ 4,401 Water $ 13,081 Postage $ 2,161

Total Expenses for February $ 1,030,487 YARRIAMBIACK SHIRE COUNCIL CAPITAL EXPENDITURE FOR FEBRUARY 2018

2014/2015 2014/2015 2015/2016 2015/2016 2016/2017 2016/2017 February 2017/2018 YTD YTD % Budget Actuals Budget Actuals Budget Actuals Actuals Budget Actuals Forecast YTD Variance Variance 01929 - Administration - Capital 0900 - Building Capital Works $ 5,000 $ 17,910 $ 30,000 $ 28,021 $ 5,000 $ - $ - $ 5,000 $ 8,367 $ 5,000 $ (3,367) (67%) 0910 - Furniture & Equipment Capital Works $ 2,000 $ - $ 2,060 $ - $ 2,000 $ 6,360 $ - $ 2,000 $ - $ 2,000 $ 2,000 100%

01939 - Asset Management - Capital 0920 - Computer / IT Capital Works $ - $ 6,528 $ 39,500 $ 77,065 $ 15,000 $ - $ - $ - $ - $ - 0%

01949 - Information Technology - Capital 0920 - Computer / IT Capital Works $ 20,000 $ 6,258 $ 20,000 $ 1,636 $ 25,450 $ 82,563 $ - $ 77,000 $ 49,267 $ 77,000 $ 27,733 36%

02919 - HACC Administration - Capital 0910 - Furniture & Equipment Capital Works $ - $ 2,800 $ - $ 3,436 $ - $ - $ - $ - $ - 0% 0920 - Computer / IT Capital Works $ - $ 11,800 $ - $ - $ 6,128 $ - $ (6,128) 0%

02000 - Housing 0900 - Building Capital Works $ - $ - $ - $ - $ 6,424 $ - $ - $ 6,211 $ (6,211) 0%

02929 - MECC - Capital 0910 - Furniture & Equipment Capital Works $ 2,228 $ - $ 2,000 $ 2,000 $ - $ 2,000 $ - $ 2,000 $ 2,000 100%

02939 - Senior Citizens - Capital 0900 - Building Capital Works $ 80,000 $ 288 $ 95,000 $ 96,990 $ 5,000 $ 13,436 $ - $ 5,000 $ - $ 5,000 $ 5,000 100%

02949 - Environmental Health - Capital 0910 - Furniture & Equipment Capital Works $ - $ 4,043 $ 2,000 $ - $ 2,000 $ - $ 2,000 $ 2,000 100%

02959 - Animal Pound - Capital 0930 - Animal Pound - Capital Works $ - $ - $ - $ 14 $ - $ - $ - $ - $ - $ - 0%

02969 - Maternal & Child Health - Capital 0900 - Building Capital Works $ 20,000 $ 70,732 $ 6,556 $ 11,987 $ - $ - $ - $ - $ - $ - 0% 0920 - Computer / IT Capital Works $ 2,500 $ - $ 6,500 $ - $ - $ - $ - $ - $ - $ - 0%

02979 - Fire Hydrants - Capital 0965 - Fire Hydrants - Capital $ - $ - $ 4,000 $ - $ - $ 166,500 $ 175,005 $ 166,500 $ (8,505) (5%)

02989 - Preschools - Capital 0900 - Building Capital Works $ 43,000 $ 487 $ 5,000 $ 7,120 $ 5,000 $ 5,040 $ - $ - $ - $ - $ - 0%

03909 - Industrial Estate - Capital 0905 - Industrial Estate Capital Works $ 35,000 $ - $ 15,000 $ 11,045 $ 28,000 $ 30,447 $ - $ 16,500 $ - $ 16,500 $ 16,500 100%

03919 - Caravan Parks - Capital 0900 - Building Capital Works $ 76,000 $ 57,525 $ 10,000 $ 34,562 $ 30,000 $ 36,906 $ - $ 35,000 $ - $ 35,000 $ 35,000 100% 0910 - Furniture & Equipment Capital Works $ 2,000 $ - $ 2,000 $ 500 $ - $ 2,615 $ 2,000 $ 2,615 $ 2,000 $ (615) (31%)

03929 - Public Amenities - Capital 0900 - Building Capital Works $ 5,000 $ - $ 70,000 $ 77,848 $ 5,000 $ 24,822 $ - $ 5,000 $ 32 $ 5,000 $ 4,968 99%

04929 - Library - Capital 0900 - Building Capital Works $ - $ - $ - $ 185,000 $ 56,874 $ 400 $ 150,000 $ 103,010 $ 195,000 $ 46,990 31%

04939 - Hall - Capital 0900 - Building Capital Works $ 48,000 $ 48,459 $ 50,000 $ 2,588 $ 70,000 $ 7,196 $ 836 $ 264,000 $ 205,344 $ 264,000 $ 58,656 22%

05909 - Parks & Playgrounds - Capital 0975 - Playground Capital Works $ 21,630 $ 105,386 $ 10,000 $ 40,475 $ 15,300 $ 77,711 $ 6,810 $ 10,000 $ 13,250 $ 10,000 $ (3,250) (33%)

05919 - Recreation Reserve - Capital 0900 - Building Capital Works $ - $ - $ 348,000 $ 360,120 $ - $ 91,951 $ - $ - $ - $ - $ - 0%

05939 - Swimming Pool - Capital 0900 - Building Capital Works $ 20,000 $ - $ 20,000 $ 9,091 $ 5,000 $ - $ 5,000 $ - $ 5,000 $ 5,000 100%

05949 - Sporting Complex - Capital 0900 - Building Capital Works $ 5,000 $ 37,330 $ 5,000 $ 28,625 $ - $ 50,000 $ 12,201 $ 20,000 $ 37,799 76% 0910 - Furniture & Equipment Capital Works $ 4,000 $ - $ 4,000 $ 4,000 $ - $ - $ 2,941 $ 2,941 $ (2,941) 0%

05959 - Gymnasium - Capital 0910 - Furniture & Equipment Capital Works $ 4,000 $ - $ - $ - $ - $ 4,000 $ - $ 3,000 $ 4,000 0%

05969 - Bowling Clubs - Capital 0900 - Building Capital Works $ - $ - $ - $ - $ - $ - $ - $ - $ - 0%

06909 - Local Roads - Capital 0935 - Urban Road Construction $ 186,000 $ 255,868 $ 191,120 $ 148,838 $ 341,810 $ 144,996 $ - $ 441,894 $ - $ 441,894 $ 441,894 100% 0940 - Rural Road Construction $ 2,363,544 $ 2,605,985 $ 2,325,481 $ 2,343,459 $ 2,333,145 $ 1,919,879 $ 201,732 $ 2,000,583 $1,444,347 $ 2,000,583 $ 556,236 28% 0945 - Reseals $ 229,911 $ 231,432 $ 336,912 $ 474,718 $ 800,128 $ 411,747 $ 82,689 $ 500,564 $ 91,859 $ 500,564 $ 408,705 82% 0950 - Resheets $ 1,178,760 $ 1,465,280 $ 1,135,608 $ 1,413,615 $ 1,124,777 $ 1,185,546 $ 91,019 $ 1,127,948 $ 779,075 $ 1,127,948 $ 348,873 31% 0955 - Shoulder Resheets $ 378,721 $ 489,651 $ 376,840 $ 976,387 $ 362,937 $ 337,801 $ 6,355 $ 350,256 $ 125,043 $ 350,256 $ 225,213 64%

06919 - Footpath - Capital 0980 - Footpath Construction $ 201,337 $ 136,014 $ 211,992 $ 144,166 $ 166,956 $ 177,736 $ - $ 126,298 $ 110,157 $ 126,298 $ 16,141 13%

06929 - Bridge - Capital 0990 - Bridge Construction $ 32,726 $ - $ 33,764 $ 11,990 $ 114,834 $ 90,240 $ - $ 23,200 $ - $ 23,200 $ 23,200 100%

06939 - Kerb & Channel - Capital 0985 - Kerb & Channel Construction $ 300,000 $ 278,972 $ 311,410 $ 333,406 $ 169,336 $ 149,338 $ 17,640 $ 209,000 $ 22,819 $ 209,000 $ 186,181 89%

06959 - Aerodrome - Capital 0900 - Building Capital Works $ - $ 22,542 $ - $ 419,084 $ - $ 145,741 $ - $ 150,000 $ 19,644 $ 150,000 $ 130,356 0% 0950 - Resheets $ 150,000 $ 37,980 $ 530,458 $ 26,435 $ 120,000 $ 3,425 $ - $ 50,000 $ - $ 50,000 $ 50,000 100%

06979 - Depot - Capital 0900 - Building Capital Works $ 250,000 $ 275,601 $ 108,000 $ 323,606 $ 145,000 $ 60,611 $ - $ 120,000 $ 98,483 $ 120,000 $ 21,517 18%

07909 - Drainage - Capital 0995 - Drainage Construction $ 33,297 $ 50,478 $ 35,000 $ 71,399 $ 23,620 $ - $ 26,083 $ - $ 26,083 $ 26,083 100%

07929 - Transfer Stations & Landfills - Capital 0960 - Waste Site Capital Works $ 20,000 $ 6,285 $ 20,000 $ 8,001 $ 20,000 $ 19,740 $ - $ 20,000 $ - $ 20,000 $ 20,000 100%

08909 - Livestock Exchange - Capital 0900 - Building Capital Works $ 10,300 $ 29,717 $ 5,000 $ 5,000 $ 5,695 $ - $ 205,000 $ - $ 205,000 $ 205,000 100% 0920 - Computer / IT Capital Works $ - $ - $ - $ - $ - $ - $ 1,182 $ - $ 1,182 $ - $ (1,182) 0%

69760 - Staff Vehicle Purchases YARRIAMBIACK SHIRE COUNCIL CAPITAL EXPENDITURE FOR FEBRUARY 2018

2014/2015 2014/2015 2015/2016 2015/2016 2016/2017 2016/2017 February 2017/2018 YTD YTD % Budget Actuals Budget Actuals Budget Actuals Actuals Budget Actuals Forecast YTD Variance Variance 6800 - Plant Purchases $ 320,000 $ 282,970 $ 320,000 $ 290,000 $ - $ 300,000 $ 164,903 $ 300,000 $ 135,097 45%

69860 - Works Plant Purchases 6800 - Plant Purchases $ 740,000 $ 825,708 $ 900,000 $ 1,226,942 $ 890,000 $ 1,652,645 $ 316,250 $ 900,000 $ 337,975 $ 900,000 $ 562,025 62%

Total $ 6,789,954 $ 7,348,186 $ 7,586,201 $ 8,616,688 $ 7,388,197 $ 6,780,290 $ 727,527 $ 7,351,826 $3,779,856 $ 7,368,767 $ 3,571,970 49% Yarriambiack Shire Council Summary of Capital Works for February

Capital Work Caravan Park Replacement of washing machine at Hopetoun $ 2,615 Caravan Park

Parks & Playground Purchase of new playground equipment $ 6,810

Rural Road Construction Yaapeet Kenmare Road $ 68,776 Sheep Hills Kellalac Road $ 11,866 Minyip Banyena Road $ 121,020

Reseals South Street, Minyip $ 81,850 Cumming Street, Hopetoun $ 401 Phillips Street, Warracknabeal $ 189

Resheets Yaapeet North Road $ 20,758 Blue Ribbon Road $ 32,474 Mclachlans Road $ 4,944 Leiths Road $ 9,073 Clyne Road $ 13,613 Sleeps Lane $ 6,687 Mount Pleasant Road $ 3,467

Shoulder Resheets Rupanyup Road $ 6,355

Kerb & Channel Munro Street, Murtoa $ 17,640

Works Vehicles Purchase of John Deere 670G Grader $ 316,250

Total Capital Works for February $727,527 YARRIAMBIACK SHIRE COUNCIL BALANCE SHEET AS AT 28th FEBRUARY 2018

2014/2015 2014/2015 2015/2016 2015/2016 2016/2017 2016/2017 February 2017/2018 YTD % Budget Actuals Budget Actuals Budget Actuals Actuals Budget YTD Actuals Forecast YTD Variance Variance Current Assets Cash & Cash Equivalents Investments $ 2,992,000 $ 4,322,000 $ 1,429,000 $ 1,838,000 $ 1,580,000 $ 7,178,000 $ 7,240,179 $ 1,883,000 $ 9,530,396 $ 1,883,000 $ (7,647,396) (406%) Rate Debtors $ 900,000 $ 1,185,000 $ 850,000 $ 1,406,000 $ 1,010,000 $ 1,389,000 $ (7,906,510) $ 1,040,000 $ 2,672,896 $ 1,040,000 $ (1,632,896) (157%) Debtors $ 511,000 $ 407,000 $ 94,000 $ 553,000 $ 555,000 $ 575,000 $ 46,882 $ 562,000 $ 446,057 $ 562,000 $ 115,943 0% Other Current Accrued Assets $ 180,000 $ 206,000 $ 180,000 $ 297,000 $ 252,000 $ 198,000 $ 8,399 $ 255,000 $ 128,465 $ 255,000 $ 126,535 50% Inventory On Hand $ 900,000 $ 484,000 $ 711,000 $ 370,000 $ 909,000 $ 829,000 $ 55,083 $ 918,000 $ 645,774 $ 918,000 $ 272,226 30% Assets Held for Resale $ 84,000 $ 31,000 $ 15,000 $ 42,000 $ 50,000 $ 30,000 $ 50,000 $ 29,974 $ 50,000 $ 20,026 40% Current Assets Total $ 5,567,000 $ 6,635,000 $ 3,279,000 $ 4,506,000 $ 4,356,000 $ 10,199,000 $ (555,967) $ 4,708,000 $ 13,453,562 $ 4,708,000 $ (8,745,562)

Non Current Assets Non Current Debtors $ - $ 1,000 $ - $ 39,000 $ 653,000 $ 3,000 $ - $ 654,000 $ - $ 654,000 $ 654,000 0% Investments $ 350,000 $ 481,000 $ 357,000 $ 469,000 $ 491,000 $ 494,000 $ - $ 491,000 $ 493,811 $ 491,000 $ (2,811) 0% Fixed Assets $ 149,645,000 $ 154,054,000 $ 159,177,000 $ 157,547,000 $ 158,216,000 $ 161,297,000 $ 727,527 $ 158,480,000 $ 165,078,116 $ 158,480,000 $ (6,598,116) (4%) Non Current Assets Total $ 149,995,000 $ 154,536,000 $ 159,534,000 $ 158,055,000 $ 159,360,000 $ 161,794,000 $ 727,527 $ 159,625,000 $ 165,571,927 $ 159,625,000 $ (5,946,927) TOTAL ASSETS $ 155,562,000 $ 161,171,000 $ 162,813,000 $ 162,561,000 $ 163,716,000 $ 171,993,000 $ 171,560 $ 164,333,000 $ 179,025,489 $ 164,333,000 $ (14,692,489)

Current Liabilities Creditors $ 1,200,000 $ 2,070,000 $ 1,200,000 $ 1,533,000 $ 909,000 $ 2,781,000 $ 491,870 $ 1,000,000 $ 1,385,521 $ 1,000,000 $ (385,521) (39%) Current Loans $ 151,000 $ 136,000 $ 62,000 $ 105,000 $ 104,000 $ 240,000 $ - $ 110,000 $ 239,930 $ 110,000 $ (129,930) (118%) Short Term Provisions $ 2,619,000 $ 2,854,000 $ 2,619,000 $ 3,268,000 $ 2,982,000 $ 3,366,000 $ (43,439) $ 2,871,000 $ 3,303,088 $ 2,871,000 $ (432,088) (15%) Trust & Deposits $ - $ 31,000 $ - $ 157,000 $ - $ 19,000 $ 7,876 $ - $ 51,020 $ - $ (51,020) 0% Current Liabilities Total $ 3,970,000 $ 5,091,000 $ 3,881,000 $ 5,063,000 $ 3,995,000 $ 6,406,000 $ 456,307 $ 3,981,000 $ 4,979,559 $ 3,981,000 $ (998,559)

Non Current Liabilities Long Term Provisions $ 404,000 $ 519,000 $ 404,000 $ 474,000 $ 556,000 $ 467,000 $ - $ 758,000 $ 467,422 $ 758,000 $ 290,578 38% Non Current Loans $ 199,000 $ 215,000 $ 229,000 $ 110,000 $ 109,000 $ 121,000 $ (104,047) $ - $ (60,195) $ - $ 60,195 0% Non Current Liabilities Total $ 603,000 $ 734,000 $ 633,000 $ 584,000 $ 665,000 $ 588,000 $ (104,047) $ 758,000 $ 407,227 $ 758,000 $ 350,773 TOTAL LIABILITIES $ 4,573,000 $ 5,825,000 $ 4,514,000 $ 5,649,000 $ 4,660,000 $ 6,994,000 $ 352,260 $ 4,739,000 $ 5,386,786 $ 4,739,000 $ (647,786) NET ASSETS $ 150,989,000 $ 155,346,000 $ 158,299,000 $ 156,912,000 $ 159,056,000 $ 164,999,000 $ (180,700) $ 159,594,000 $ 173,638,703 $ 159,594,000 $ (14,044,703)

Current Assets Accumulated Surplus/Deficit $ 64,189,000 $ 60,384,000 $ 58,941,000 $ 59,855,000 $ 61,455,000 $ 63,442,000 $ (180,700) $ 61,536,000 $ 72,083,134 $ 61,536,000 $ (10,547,134) (17%) Asset Revaluation Reserve $ 86,800,000 $ 94,962,000 $ 99,358,000 $ 97,057,000 $ 97,601,000 $ 101,557,000 $ - $ 98,058,000 $ 101,555,569 $ 98,058,000 $ (3,497,569) (4%) TOTAL EQUITY $ 150,989,000 $ 155,346,000 $ 158,299,000 $ 156,912,000 $ 159,056,000 $ 164,999,000 $ (180,700) $ 159,594,000 $ 173,638,703 $ 159,594,000 $ (14,044,703)

Investments Bendigo Bank $ 338,765.71 2.40% 01/09/2018 Commonwealth Bank $ 133,473.23 2.05% 19/01/2018 National Australia Bank (Unfunded super) $ 115,000.00 2.65% 14/07/2018 AMP (oncall) $ 480.39 Oncall $ 587,719.33

Loans Term & Rate Finish Date National Australia Bank - Unfunded Superannuation $ 52,276 Fixed at 5.21% 30/06/2018 Porter Plant - Street Sweeper $ 127,459 5 years $ 179,735 Yarriambiack Shire Council Summary of Balance Sheet as at 28th February

Assets Current Assets YTD Actuals Cash & Cash Equivalents The general bank account had a balance of $8.4539 m illion $ 9,530,396 at the 28th February. Council is holding $291,927 in cash and investments of Section 86 Committees. Council has $587,719 invested with the CBA, NAB and Bendigo Banks.

Rate Debtors For the month February Rate Debtors decreased by $7.096 $2,672,896 million. Full payment of rates were due on the 15th February and the third instalment was due on the 28th February. Outstanding rates are still being pursued by debt collection agencies. Final rate notices will be issued in March.

Debtors General Debtors have increased by $46,882. The bulk of $446,057 this amount relates to the claim for stage 2 of the Roads to Market funding for the Dimboola Minyip Road

Non Current Assets Fixed Assets Increased by $727,527 as per the Capital Works report. $165,571,927

Liabilities Current Liabilities Creditors This includes the February cheque run. $1,385,521

Non Current Liabilities Loans Lump Sum payment to Porter Plant of $104,047 during $179,735 February

Net Assets $173,638,703 Rates Report - March 2018 Prepared by Chantelle Pitt Outstanding Rates Rate Classification 2016/2017 Budget 2016/2017 Actuals 2017/2018 Budget Actual YTD Receipts Rebates Current Arrears & Legals Interest Total Commercial $ 323,804.40 $ 599,375.60 $ 329,952.77 $ (296,502.97) $ (2,145.13) $ 43,214.93 $ 55,590.84 $ 29,046.27 $ 127,852.04 Farmland $ 7,912,102.39 $ 103,951.70 $ 8,067,054.11 $ (7,574,276.64) $ (3,655.80) $ 552,360.86 $ 82,020.90 $ 5,238.49 $ 639,620.25 Residential $ 1,998,604.94 $ 235,468.53 $ 2,038,579.41 $ (1,539,992.45) $ (125,002.40) $ 459,175.12 $ 408,153.21 $ 125,980.71 $ 993,309.04 Total $ 10,234,511.73 $ 938,795.83 $ 10,435,586.29 $ (9,410,772.06) $ (130,803.33) $ 1,054,750.91 $ 545,764.95 $ 160,265.47 $ 1,760,781.33

Outstanding Rates Rate Classification 2016/2017 Budget 2016/2017 Actuals 2017/2018 Budget Actual YTD Receipts Rebates Current Arrears & Legals Interest Total Kerbside Garbage Charges $ 709,728.31 $ 194,239.95 $ 714,043.73 $ (555,333.02) $ (37,090.41) $ 150,681.88 $ 95,002.48 $ 39,577.89 $ 285,262.25 Kerbside Recycling Charges $ 356,486.56 $ 94,367.09 $ 361,825.17 $ (269,591.84) $ (25,077.25) $ 85,419.84 $ 48,182.56 $ 10,542.76 $ 144,145.16 Municipal Charge $ 351,536.64 $ 147,414.54 $ 357,641.57 $ (272,738.71) $ (16,378.82) $ 82,311.57 $ 104,344.00 $ 30,664.98 $ 217,320.55 Fire Services Fixed Charge $ 723,981.00 $ 175,521.25 $ 732,391.00 $ (567,212.33) $ (45,500.00) $ 139,409.46 $ 115,739.69 $ 17,742.20 $ 272,891.35 Fire Services Levy $ 511,470.05 $ 23,466.25 $ 487,711.25 $ (451,430.94) $ - $ 41,654.73 $ 10,890.73 $ 1,092.72 $ 53,638.18 Credits $ - $ - $ - $ 103,460.09 $ - $ (62,587.28) $ - $ - $ (62,587.28) Total $ 2,653,202.56 $ 635,009.08 $ 2,653,612.72 $ (2,012,846.75) $ (124,046.48) $ 436,890.20 $ 374,159.46 $ 99,620.55 $ 910,670.21

Grand Total $ 12,887,714.29 $ 1,573,804.91 $ 13,089,199.01 $ (11,423,618.81) $ (254,849.81) $ 1,491,641.11 $ 919,924.41 $ 259,886.02 $ 2,671,451.54 Breakdown of Outstanding Rates by Ward Dunmunkle Ward 2017/2018 Budget Actual YTD Receipts Rebates Current Arrears & Legals Interest Total Commercial Rates $ 81,339.40 $ (74,223.38) $ (659.59) $ 14,012.71 $ 43,753.37 $ 23,459.04 $ 81,225.12 Farmland Rates $ 2,506,119.11 $ (2,321,969.97) $ (807.18) $ 194,822.38 $ 12,096.74 $ 732.16 $ 207,651.28 Residential Rates $ 606,052.22 $ (442,992.37) $ (40,785.56) $ 144,779.94 $ 130,569.69 $ 32,264.78 $ 307,614.41 Kerbside Garbage Charges $ 197,671.26 $ (147,973.30) $ (12,672.27) $ 44,871.34 $ 32,204.22 $ 13,751.13 $ 90,826.69 Kerbside Recycling Charges $ 108,511.62 $ (78,935.42) $ (8,508.92) $ 26,638.79 $ 15,864.24 $ 4,072.59 $ 46,575.62 Municipal Charge $ 104,009.84 $ (78,712.97) $ (5,567.98) $ 23,276.57 $ 24,637.73 $ 6,520.50 $ 54,434.80 Credits $ - $ 36,165.14 $ - $ (14,596.04) $ - $ - $ (14,596.04) Fire Services Fixed Charge $ 207,822.00 $ (159,770.96) $ (15,200.00) $ 38,694.97 $ 25,699.40 $ 3,548.11 $ 67,942.48 Fire Services Levy $ 145,577.70 $ (133,071.54) $ - $ 14,178.89 $ 3,777.60 $ 506.63 $ 18,463.12 Total $ 3,957,103.15 $ (3,401,484.77) $ (84,201.50) $ 486,679.55 $ 288,602.99 $ 84,854.94 $ 860,137.48

Hopetoun Ward 2017/2018 Budget Actual YTD Receipts Rebates Current Arrears & Legals Interest Total Commercial Rates $ 90,505.47 $ (85,411.77) $ (915.69) $ 7,894.15 $ 3,773.88 $ 4,180.14 $ 15,848.17 Farmland Rates $ 2,738,708.64 $ (2,575,959.18) $ (1,199.74) $ 209,390.66 $ 30,100.21 $ 916.48 $ 240,407.35 Residential Rates $ 378,216.79 $ (279,902.33) $ (31,663.56) $ 83,703.38 $ 116,468.45 $ 44,070.41 $ 244,242.24 Kerbside Garbage Charges $ 161,667.48 $ (123,806.05) $ (11,233.08) $ 34,984.19 $ 32,613.92 $ 16,944.13 $ 84,542.24 Kerbside Recycling Charges $ 89,947.27 $ (66,157.12) $ (7,758.53) $ 21,402.40 $ 15,127.77 $ 4,396.35 $ 40,926.52 Municipal Charge $ 105,733.76 $ (78,027.83) $ (5,042.63) $ 26,041.98 $ 46,056.89 $ 14,470.90 $ 86,569.77 Credits $ - $ 36,992.61 $ - $ (14,258.17) $ - $ - $ (14,258.17) Fire Services Fixed Charge $ 225,632.00 $ (173,991.83) $ (11,950.00) $ 45,834.04 $ 50,292.09 $ 8,433.83 $ 104,559.96 Fire Services Levy $ 155,608.65 $ (145,679.72) $ - $ 12,605.65 $ 2,630.69 $ 165.99 $ 15,402.33 Total $ 3,946,020.06 $ (3,491,943.22) $ (69,763.23) $ 427,598.28 $ 297,063.90 $ 93,578.23 $ 818,240.41

Warracknabeal Ward 2017/2018 Budget Actual YTD Receipts Rebates Current Arrears & Legals Interest Total Commercial Rates $ 158,107.90 $ (136,867.82) $ (569.85) $ 21,308.07 $ 8,063.59 $ 1,407.09 $ 30,778.75 Farmland Rates $ 2,822,226.36 $ (2,676,347.49) $ (1,648.88) $ 148,147.82 $ 39,823.95 $ 3,589.85 $ 191,561.62 Residential Rates $ 1,054,310.40 $ (817,097.75) $ (52,553.28) $ 230,691.80 $ 161,115.07 $ 49,645.52 $ 441,452.39 Kerbside Garbage Charges $ 354,704.99 $ (283,553.67) $ (13,185.06) $ 70,826.35 $ 30,184.34 $ 8,882.63 $ 109,893.32 Kerbside Recycling Charges $ 163,366.28 $ (124,499.30) $ (8,809.80) $ 37,378.65 $ 17,190.55 $ 2,073.82 $ 56,643.02 Municipal Charge $ 147,897.97 $ (115,997.91) $ (5,768.21) $ 32,993.02 $ 33,649.38 $ 9,673.58 $ 76,315.98 Credits $ - $ 30,302.34 $ - $ (33,733.07) $ - $ - $ (33,733.07) Fire Services Fixed Charge $ 298,937.00 $ (233,449.54) $ (18,350.00) $ 54,880.45 $ 39,748.20 $ 5,760.26 $ 100,388.91 Fire Services Levy $ 186,524.90 $ (172,679.68) $ - $ 14,870.19 $ 4,482.44 $ 420.10 $ 19,772.73 Total $ 5,186,075.80 $ (4,530,190.82) $ (100,885.08) $ 577,363.28 $ 334,257.52 $ 81,452.85 $ 993,073.65

Grand Total $ 13,089,199.01 $ (11,423,618.81) $ (254,849.81) $ 1,491,641.11 $ 919,924.41 $ 259,886.02 $ 2,671,451.54 Breakdown of Rates Outstanding $14,000,000

$12,000,000

$10,000,000

$8,000,000

$6,000,000

$4,000,000 $2,671,451.54

$1,491,641.11 $2,000,000 $847,422.16 $259,886.02 $72,502.25 $- Total Outstanding Current Arrears Interest Legal Costs

Breakdown of Rates Outstanding

$919,924.41 $259,886.02

$1,491,641.11

Current 17/18 Outstanding Receipts Prior Years Arrears & Legals Interest

-$11,423,618.81

2017/18 Rebates

-$3,314.30 -$2,647.94

-$45,500.00

DHHS Rebates

Fire Services Levy Rebates

New House Rebates -$203,387.57 Council Rebates

MCC Debt Collection Report Summary

$500,000 $472,174.61

$450,000 $386,017.35 $400,000

$350,000

$300,000

$250,000

$200,000

$150,000 $95,810.28 $100,000

$50,000 $9,653.02 $0 Open Amount Total Payments Total Costs Balance

ARL Debt Collection Report Summary $1,400,000.00 $1,244,934.44 $1,200,000.00

$1,000,000.00

$800,000.00 $732,610.27 $610,834.06 $600,000.00

$400,000.00

$200,000.00 $98,509.89

$0.00 Open Amount Total Payments Total Costs Balance