The Official Louisiana State University Staff Handbook Contents
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LSU Human Resource Management 304 Thomas Boyd Louisiana State University Baton Rouge, LA 70803 225-578-8200 [email protected] • www.lsu.edu/hrm www.lsu.edu LSU IS AN EQUAL OPPORTUNITY/EQUAL ACCESS UNIVERSITY Produced by the LSU Office of Public Affairs Printed by LSU Printing Services 06399 • 500 • 4/07 ccoverover aandnd back.inddback.indd 1 55/23/07/23/07 111:49:111:49:11 AAMM THE OFFICIAL LOUISIANA STATE UNIVERSITY STAFF HANDBOOK CONTENTS Foreword ........................................................................................................................ 2 Louisiana State University ............................................................................................. 3 Types of Employees ........................................................................................................ 3 Employees Excluded from this Handbook .................................................................... 3 Legal Counsel ................................................................................................................. 3 New Employees—Getting Started ................................................................................ 4 Insurance Benefits ..........................................................................................................5 Retirement Options ....................................................................................................... 6 Workers’ Compensation Program .................................................................................8 Holidays .......................................................................................................................... 8 Leave from the University ............................................................................................. 8 Unemployment Insurance ........................................................................................... 12 Educational Privileges ..................................................................................................12 Service Award Program ............................................................................................... 13 Employment Policies ....................................................................................................13 Employee Facilities & Services .....................................................................................17 Administrative & Support Services ..............................................................................21 Organizations ............................................................................................................... 27 Appendices ................................................................................................................... 28 A. Employee Benefits ..........................................................................................28 B. Listing of Policy Statements ........................................................................... 36 C. Staff Senate Constitution ...............................................................................39 D. Bylaws of the Staff Senate ............................................................................. 41 Index ............................................................................................................................. 46 1 110979609796 HRMHRM SSec1:1ec1:1 55/16/07/16/07 112:46:112:46:11 PPMM FOREWORD This Staff Handbook is a basic reference concerning policies and procedures, privileges and opportunities, and obligations and responsibilities affecting employees of Louisiana State University and Agricultural & Mechanical College. Intended as a convenient guide, this Handbook does not contain every policy and has only excerpts from others. You may obtain complete information from the actual policy documents located in offices of deans and directors on campus or on the LSU* Web site (www.lsu.edu). These include the follow- ing: • Bylaws and Regulations of the Board of Supervisors—comprehensive policies concerning the entire LSU System. • Permanent Memoranda (PM)—policies concerning the various campuses in the LSU System, issued by the Office of the President. • Policy Statements (PS)—the official governance documents for the University adminis- tration and faculty, issued by the Office of the Chancellor. • LSU General Catalog—policies and descriptions concerning the University’s structure Marian D. Caillier, and academic programs, including policies and programs of the Graduate School. Assistant Vice • Code of Student Conduct—issued by the Office of Student Life & Academic Services. Chancellor, HRM • The LSU Handbook of Rights and Responsibilities in the Student-University Relationship—policies concerning student governance, issued by the Office of Student Life & Academic Services. • Finance & Administrative Services Operating Procedures (FASOP)—policies govern- ing the conduct of University business activities, issued by the Office of Finance & Administrative Services. Information contained in this Handbook does not create any contractual rights for University employees. This Handbook neither incorporates nor adopts the Constitution and Bylaws of the Staff Senate, which are provided in Appendix D for the convenience of the staff. Policies contained in this Handbook do not increase or diminish the legally enforceable rights of the University and its employees. The misapplication or failure to follow any spe- cific provision in this Handbook should not be grounds for setting aside or modifying any employment decision when it has been determined by appropriate administrative author- ity that the decision was fairly made and is in the best interest of the University. Because the University is the initiator of change and is also subject to various external legal and regulatory forces requiring change, the information in this Handbook will be revised as the University determines that conditions warrant. Refer to the LSU Human Resource Management Web site (www.lsu.edu/hrm) for the most current revisions of this Handbook. *All references in this publication to “Louisiana State University,” “LSU,” or “the University” are to be understood as meaning the institution in Baton Rouge (the official name of which is Louisiana State University and Agricultural & Mechanical College, Baton Rouge). Any reference to the LSU System or to any other institution within the System is clearly indicated. 2 110979609796 HRMHRM SSec1:2ec1:2 55/16/07/16/07 112:46:122:46:12 PPMM LOUISIANA STATE UNIVERSITY LSU today holds a prominent position in American higher education and is committed to meet- ing the challenge of pursuing intellectual development for its students, expanding the bounds of knowledge through research, and creating economic opportunities for Louisiana. LSU is in a state of dynamic transformation—changing and evolving to meet the needs of its students, faculty, and the people of Louisiana. LSU 2010, the national flagship agenda, brings into focus the University’s com- mitment to excellence at every level. The goal of this agenda is to have LSU reach the upper tier of national prominence by the year 2010, the University’s 150th anniversary. LSU is one of only 25 universities nationwide designated as both a land-grant and sea- grant institution and was designated a space-grant institution in 2005. It also holds the Carnegie Foundation’s designation as a Doctorate-granting University, with very high research activity. The chief administrative officer of LSU is the chancellor. Directly responsible to the chancellor are the executive vice chancellor and provost, vice chancellor of communications and university relations, president of the LSU Foundation, president of the Alumni Association, and the athletic director. The vice chancellor for finance & administrative services and comptroller, vice chancellor for research and economic development, vice chancellor for strategic initiatives, and vice chancellor for student life and academic services report to the executive vice chancellor and provost, except that the vice chan- cellor for finance and administrative services, in fiduciary matters and in his or her role as comptroller, reports directly to the chancellor. LSU is one of only 25 TYPES OF EMPLOYEES universities nation- wide designated as LSU employees include the following: • Faculty Members—Faculty members are full-time members of the academic staff, holding the both a land-grant and rank of instructor or above, and equivalent ranks. sea-grant institution • Other Academic Employees—”Other academic employees” includes part-time members of the and was designated a academic staff and full-time members of the academic staff below the rank of instructor, or space-grant institu- equivalent. Employees with academic responsibilities who do not hold faculty rank are also included in this classification. For the purpose of this Handbook, this category also includes part- tion in 2005. It also time faculty (instructors and above); clinical, teaching, research, and library associates; lecturers; holds the Carnegie and adjunct faculty. Employees in this category are sometimes termed “nonfaculty academic.” Foundation’s designa- • Professional Employees—This category includes administrative officers and professional staff, as well as all employees in positions exempt from the provisions of the State Civil Service System. tion as a Doctorate- Employees in this category are sometimes termed “unclassified.” granting University, • Classified/Civil Service Employees—Classified/civil