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Journal of the American Society of Legislative Clerks and Secretaries Journal of the American Society of Legislative Clerks and Secretaries 2005-2006 Staff Editor: Hobie Lehman, VA Senate Assistant Coordinator of Committee Operations and Sergeant-At-Arms Vice Chair: Patricia Mau-Shimizu, HI House Chief Clerk Vice Chair: Crys Jones, AK House Records Supervisor Editorial Board Mardi Alexander, Engrossing/Enrolling Clerk, TX Senate Tara Perkinson, Journal Clerk, VA Senate Committee Members Sylvia Carr – VA Stephen Davis – MO Kathy Fosnaugh – NV Jackie Hord - MO Bruce Jamerson – VA Cyndy Johnston – OR Ramona Kenady - OR Bernadette McNulty – CA Dana Miller – MO Paula Rossetto – CA Kathy White – MO Susan Whitford – NV Spring 2006 © JOURNAL OF THE AMERICAN SOCIETY OF LEGISLATIVE CLERKS AND SECRETARIES Page 1 INFORMATION FOR AUTHORS SUBMISSION The editor of the Journal of the American Articles should be submitted electronically to: Society of Legislative Clerks and Secretaries welcomes manuscripts which would be of Hobie Lehman, Editor interest to our members and legislative staff, [email protected] including topics such as parliamentary procedures, management and technology. Photographs should be emailed in .jpeg or .gif Articles must be of a general interest to the format or mailed flat with appropriate cardboard overall membership. backing to: Contributions will be accepted for consideration Hobie Lehman, Editor from members of the American Society of Committee Operations Legislative Clerks and Secretaries, members of Senate of Virginia other National Conference of State Legislatures P.O. Box 396 staff sections and professionals in related fields. Richmond, VA 23218 All articles submitted for consideration will Inquiries from readers and potential authors are undergo a review process. When the Editorial encouraged. You may contact the editor: by Board has commented, authors will be notified telephone at (804) 698-7450 or email at of acceptance, rejection or need for revision of [email protected]. Letters to the editor manuscripts. The review procedure will require are welcomed and will be published to provide a a minimum of four to six weeks. Two issues are forum for discussion. printed annually – one in the spring and the other in the fall. STYLE AND FORMAT Specialized jargon should be avoided. Readers will skip an article they do not understand. Follow a generally accepted style manual such as the University of Chicago Press Manual of Style. Articles should be word processed in WordPerfect 8.0 or Word 2000, and double- The Journal of the American Society of spaced with one-inch margins. Legislative Clerks and Secretaries (ISSN 1084- 5437) consists of copyrighted and uncopyrighted Number all references as endnotes in the order material. Manuscripts accepted for publication in which they are cited within the text. Accuracy become the property of the American Society of and adequacy of the references are the Legislative Clerks and Secretaries. All rights responsibility of the author. reserved. Reproduction in whole or part without permission is strictly prohibited. Authors are encouraged to submit a photograph with their article, along with any charts or graphics which may assist readers in better understanding the article’s content. Spring 2006 © JOURNAL OF THE AMERICAN SOCIETY OF LEGISLATIVE CLERKS AND SECRETARIES Page 2 A CONSULTANCY IN IRAQ John B. Phelps Clerk, Florida House of Representatives Abstract This article recounts the author’s first visit to Iraq as a procedural consultant to the Iraqi Transitional National Assembly. It includes a personal narrative describing travel to Baghdad and provides excerpts from the author’s final report that depict the status of the Assembly as it existed in June 2005. Final observations are made about the Assembly’s progress over a five month period. First contact Pre-Trip Reports I told my wife “the call” would come sooner In the meantime, they asked whether I rather than later. It was January of 2005. would provide a critique of the adopted rules Having served as a consultant to the of the Transitional National Assembly Palestinian Legislative Council for six years (TNA) as well as a few other analytical (1997-2003) and before that the Parliament reports related to legislative organization of Yemen, I thought I might be on generally. These were completed by mid- someone’s list for similar work for the May and transmitted to the staff on the newly elected Transitional National ground in Baghdad and in Albany, New Assembly in Iraq. York. Parts were to be translated into Arabic so that TNA staff could review them The call came in mid-February just as final before my arrival. preparations were underway for our regular legislative session. The stateside contractor Shortly before leaving for Iraq, I received a for the project was the Center for proposed scope of work document from the International Development at the State chief of party.1 The scope of work (or University System of New York (SUNY). SOW) amounted to a contract for specific They wanted a consultant right away. They tasks to be completed while in Baghdad or always do. Last-minute appeals are the norm after returning to the States. The initial in this business. I suggested a few others proposal was far too ambitious given the whose schedules might better accommodate three weeks I was to be there, so a more the assignment, but they were unable or reasonable plan was negotiated. unwilling to go. So SUNY said they would wait until June, when my schedule opened up. 1 “Chief of party” is the designation given to the person in charge of managing a project on behalf of a non-governmental-organization (NGO). SUNY/CID is an NGO. Spring 2006 © JOURNAL OF THE AMERICAN SOCIETY OF LEGISLATIVE CLERKS AND SECRETARIES Page 3 Family and Staff Concerns weekend my “country clearance” papers My staff in the Clerk’s Office was failed to arrive in time for me to acquire a vehemently opposed to the trip because of DOD (Department of Defense) badge in the dangers involved. My family was Washington. This was to be a major divided with my wife neutral and my inconvenience in Baghdad. It made check daughters on opposite sides. Was I afraid? point clearances more difficult and meant I Not as such. Alert to the inherent dangers was unable to eat in mess halls and shop at might be a better characterization. I had the PX. been to the Palestinian Territories six times including numerous trips to Gaza, Hebron, I left home on a Wednesday night, June 1, Jericho, Ramallah and other hot spots and flew to Amman, Jordan, with without professional security. In Iraq, I intermediate stops in Atlanta and the world’s would be accompanied by armed worst airport, Paris De Gaulle. professional security at all times. I felt good about the trip from that perspective. Since 9/11, international travel has become more complicated, but there is no excuse for My Concerns having to clear at least three security stations I was actually more concerned about what I within the De Gaulle Airport alone. None would face in terms of work, namely what of them was particularly time-consuming or could reasonably be accomplished in such a thorough, but it was annoying to have to short time. Getting anything done under keep clearing security simply because the tight security would present new challenges. airport could not organize traffic patterns Meeting people and building working properly. As I learned at the Ben Gurion relationships takes time. My experience has Airport in Tel Aviv, the Israelis could teach been that such relationships form the basis other airports a thing or two about security. of genuine long-term progress. After I left For one thing, travelers like me who worked Iraq the members and staff of the assembly directly with Palestinians were bound to would have to implement the generate considerable interest. It was a rule recommendations of my report. They would of thumb to allow at least an hour just to get have to believe in the recommendations, and through security. This was on top of the that meant also believing in me. So I am a usual two hours needed before departure on proponent of developing effective informal an international flight. I was always treated relationships in which consultants and staffs respectfully but firmly by security personnel (or members) build trust in one another. I there. Some tactics I learned from dealing like to spend a lot of time after hours at with international security are dinner and even in their homes developing relationships and getting to know one 1. always carry copies of your contract another. This formula had worked well in papers and any reports you have written the Palestinian Legislative Council. I wasn’t while on the ground in the country sure whether this would work in Iraq. One 2. have your hotel receipts available for doesn’t just go out to dinner in Baghdad. inspection 3. be prepared to give security a list of the people you have met The Trip Over 4. expect to have to unpack and repack There was one major hitch in my travel your suitcases, so pack in such a way plans. Because of the Memorial Day that this can be easily done Spring 2006 © JOURNAL OF THE AMERICAN SOCIETY OF LEGISLATIVE CLERKS AND SECRETARIES Page 4 5. never joke with security guards or be Baghdad as well as how to negotiate evasive or sarcastic with your answers security at the Baghdad International Airport 6. always respond truthfully to the security (BIAP). Afterwards, he gave me a choice of personnel, they probably have you in whether to go on to Iraq or return to the their database and know a lot more about States. I chose to go. where you have been than you realize 7.
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