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I-Pad Apps for Lawyers

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I-Pad Apps for Lawyers I-PAD APPS FOR LAWYERS By Patricia A. Yevics Maryland State Bar Association May 30, 2012 [email protected] 443-703-3039 Got Information?? • iPhone v iPad Apps • Buying Apps • Apps for being organized and productive • Creating and Organizing Documents – A Tip Editing and Sending a Document via Email • Working with PDF files • File Storage • Printing iPad v iPhone Apps Currently over 500,000 iPhone apps and all will “work” on iPad Three “types” of apps from App Store iPhone only apps iPad only apps Universal – work on both iPad and iPhone How to tell an iPhone Only App You will know an app is a iPhone only You can get a full view by clicking on app because it will not take up the the 2X in the right corner entire screen on the iPad although it will be a little blurry Buying Apps • Two ways to Buy – Through iTunes to your computer – Directly to the iPad – Can also update either through your computer or your iPad but much faster through your iPad Organization and Productivity • Calendars and To Do Lists – Many calendar and To Do List apps for iPad and iPhones – Consider using the iCal and Reminders that come with iPad before spending money – Keep it simple – Find one you like and use only one – Make sure you sync it with all your devices Reminders I Pad App Can show by date Can show by list Remember the Milk • Free but Pro version is $25.00 • Syncs easily (once a day with free, unlimited with Pro) with online to do list • Can access tasks online • Smart Lists are special lists that are created based on criteria that you define, and are automatically updated as your tasks change. • Organize by lists, location, Smart Lists 2Do by Guided Way Technologies • Supports Dropbox and iCloud • $9.99 • Tabs along side • Good if you need to be reminded • Review by AppStorm • http://ipad.appstorm.net/reviews/productivity/2do-easy-elegant-task-management Fast Calendar and Tasks • Good FAQ’s • Tasks are part of the calendar • Can be landscape or portrait • Very easy to add events and tasks • Syncs easily with desktop Adding Events Adding tasks Pocket Informant HD • Looks like a “daytimer” • Brings together calendar, tasks, notes • Currently $6.99 • Very robust • Syncs easily with other calendars • PC Magazine Review • http://www.zdnet.com/blog/mobile-news/maximizing-mobile-productivity-with-pocket-informant-review/7400 • Demo http://www.youtube.com/watch?v=xHm4ypdCVgA Creating and Organizing Documents • Still not the best device for creating formatted documents • Still need laptop or PC • Best for: – Editing documents – Taking notes – Creating or annotating pdf documents Docs To Go from DataViz Works with a variety of Office versions including 2007, 2008, 2010 and 2011. Can create/edit/email MS Office Docs but best for editing documents Can view PDF Files $10 – Standard / $16 Premium Needs to be on Mac/PC and iPad Can sync using Dropbox, Google Docs, iCloud, Box.net, iDisk and SugarSync meaning users may not even need to email themselves the documents, spreadsheets or presentations. Desktop synchronization is yet another option. Review from TechRepublic http://www.techrepublic.com/blog/mac/documents-to-go-premium-enables-ms-office-app-use-on-ipad/989 QuickOffice Pro Easy to create and edit documents, slideshows, and presentations. View PDF files $19.99 Access, transfer, and manage files on Dropbox, Google Docs, Box, SugarSync, Evernote, and many other cloud-based services. Mac/PC/Android Easier to use than Docs to Go Deep sharing options to Facebook, Twitter, and more. Review from PC Magazine http://www.pcmag.com/article2/0,2817,2396440,00.asp Cloudon from Cloudon, Inc Newest app Well reviewed by PC Magazine http://www.pcworld.com/article/253620/cloudon_puts_office_on_your_ipad_for_freefor_now.html Enables remote versions because of seamless integration with the Web-based file storage services Box.com and Dropbox – Can track changes – Currently free Editing/Sending a Document 1. Message I sent 2. Open the message and press on the attachment with the cursor until you see 3. Click on “Open In” until you see the Word Processing App you are using – in my case Docs to Go 4. The document will open. You can make changes to it. Save the changes. 5. Save the changes. 6. Find the edited document 7. Hit send 8. Send the attachment Note Taking Apps • Many apps available • Find one you like as they are different • Decide how simple or complicated a device you need. Penultimate Notes Use stylus or finger, $.99 - easy to use Can send to Dropbox , add Photos Can use color Noteshelf by Ramki • $6.99 • Does not offer is importing and annotating but allows you to export to email, iTunes, Dropbox, Evernote, your iPad album, or printer. • Good search feature by creating tags • Can share just individual pages from a note. • Can use keyboard • Notebooks are customizable • Can password protect • Can create groups Noteability by Ginger Labs Remarks by Readdle $ .99 $ 4.99 Can record while note taking Can annotate pdfs and take notes Can type notes Syncs with Dropbox and Google Docs Can pull up PDFs and annotate them Can type notes using keyboard Web Clipping feature Autosync to Dropbox Excellent comparison of Noteshelf, Noteability and Remarks http://www.imore.com/2012/03/19/noteshelf-remarks-notability-ipad-handwriting-app-shootout And Finally http://www.notetakerhd.com/ $4.99, Stylus and Finger $2.99 Really designed for finger note Save to pdf taking but can use stylus Lots of features Lots of features Working with pdf Files PDF Expert by Readdle • $9.99 – Highly rated and recommended • Excellent Manual with App • Sync any folder on Dropbox or any WebDAV storage with a local folder on the iPad • Use iTunes file sharing to transfer files directly to your iPad via USB cable. • Syncs changes back to original folder • Typical annotations allow you to write comments, highlight text, underline etc • Complete fillable PDF Forms • Sign PDF documents. Sign contracts, agreements or statements with your own handwritten signature. Easy to create folders and move/copy documents. To move a document click EDIT in right hand corner Click on the document you want moved, and choose the Move Icon Choose where you want it moved and click Move Annotating Documents Pencil icon turns on/off Annotation Bar Pens icon turns on/off handwriting Other icons are for Highlighting Sticky Note Underline Font Adding a Signature To add a signature, click on the quill icon in the document It will ask you to sign the document and click Save In the document you want to sign, you will “tap and hold to add the signature. Click on signature and choose whose which signature you want to add Storing AND Managing Documents GoodReader Can create folders Can rename folders Can Preview documents Can move documents Can password protect documents Can open in other apps Can email directly from Goodreader File Storage • Should not store ALL files on iPad (IMHO) • Need online storage service • Allows you to access all your files where ever you are • Dropbox is one of the best but not the only one – Free for 2 GB online storage Accessing Files Through the Cloud 1. Download at www.dropbox.com onto your desktop and/or laptop. Can download to Mac and PC. Will allow you to sync all your files online. Free account for 2GB. 50GB for 9.95 month and 100GB for 19.95 month. It will create a folder on your computer. On a Mac it will be on the bar at top On PC , it will be at the bottom 2. Download the app to your iPad from iTunes 3. Files which you choose will then be available to all the computers that have Dropbox installed Storing with Dropbox Save your document to the Dropbox Folder where you created the document. If you wish to share the document with others can save in Public Folder Otherwise save to main folder NOTE: If you want to save a file on your desktop as well, you need to save it a second time Finding the Document • Go to any other device with Dropbox • Open the App and it will update ALL devices with any changes • It will show when documents were last updated Opening the Document • You cannot work on Documents in Dropbox • It is for storage only but you can open it in other apps to make changes or viewing. • Open the document you want to work on and choose which app you want to use. Other Storage Apps www.sugarsync.com www.box.net 4.99 mo/49.99 yr – 30 MB Free 6.99 mo/99.99 yr – 60 MB Unlike Dropbox can now view and 14.99 mo/149.99 yr – 100 MB edit as well as share them PC/Mac/All Mobile Devices Access date from anywhere Edit using Docs to Go or QuickOffice Apps that allow you to print from iPad Works only with Macs http://www.ecamm.com/mac/printopia/ $19.99 Printing on Mac and PC App For both Mac and PC http://readdle.com/ App For both Mac and PC www.eurosmartz.com For iPad and iPhone, $6.99 For iPad and iPhone $8.99 Can get demo before purchasing Can print over 3G network in offices where wifi is not available Readdle has many excellent apps EuroSmartz has a variety of printing apps Need more help?? • Use YouTube for excellent tutorials • Best way to Find Apps – iPhone J.D www.iphonejd.com – iPad 4 Lawyers www.ipad4lawyers.squarespace.com – TabletLegal www.tabletlegal.com • www.twitter.com/msbaloma • Pat Yevics, [email protected] or 800-492-1964, ext 3039 .
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