OFFICIAL RULES “PolimiRun Spring” 2019 – COMPETITIVE

GENERAL INFORMATION The Amateur Sports Association TEAM OTC SSD ARL , with company code CO 828, organizes the 4° Edition of the PolimiRun Spring competitive race, a race event on national road approved by CR Lombardia, on a 10 Km route. MEETING POINT: 8.15 a.m.at Bovisa Campus - La Masa START: Sunday 19 of May at 9.30 from Bovisa Campus La Masa FINISH LINE: Sunday 19 of May at 10.00 at PolimiRun Spring Village in piazza Leonardo da Vinci in . AWARD CEREMONY: Starting from 12:00 at PolimiRun Spring Village

The route will be on a single tour that will start from Bovisa La Masa Campus to arrive in Piazza Leonardo da Vinci in Milan near the Politecnico.

However, the organizing committee reserves the right to modify the route in accordance with any requests from the competent authorities or for particular weather conditions after informing the CRL/Fidal.

TIME LIMIT: 1 h and 40 minutes.

PARTICIPATION RULES 1. All Italian or foreign athlete/s registered in Italian companies affiliated to FIDAL for the year 2019 in the male and female categories can be admitted - Promesse, Seniores, Master SF/SM 35-40-45-50-55- 60-65-70-75 and over. 2. Italian and foreign athlete/s, members of Companies, Light Athletics discipline, affiliated to E.P.S. that have signed the agreement with Fidal in compliance with its rules. The Company card must show ATLETICA LEGGERA (LIGHT ATHLETICS), with expiration of the card - identity document. These athletes, even if their placement will be shown, they cannot receive Bonus - Reimbursement or access the prize money or generic gift vouchers. 3. Furthermore, Italian and foreign citizens, with residence in , can take part to the race, only for people aged 20 years (1999) or more, not members of an affiliated company of Fidal, or of a Foreign Athletics Federation affiliated to IAAF, or an organization for Sports Promotion (Athletic section), but with a “RUNCARD”, issued directly by Fidal. In any case, their participation is subject to submission of a medical certificate for competitive sports, specific for light athletics and valid in Italy, which must be shown, in original copy, to the organizers and stored, as copy, with the proceedings of the organizing company of each event to which the athlete with the “RUNCARD” takes part. These athletes will be regularly entered in the race ranking, but they will not be able to enjoy reimbursements, bonuses or access the prize money or generic gift vouchers. 4. Italian and foreign RUNCARD owners with residence abroad. Italian and foreign citizens can take part to the race, only for people aged 20 years (1999) or more, not members of an affiliated company of FIDAL, or of a Foreign

TEAM OTC SSD ARL Via Lombardia, 3 - 22075 LURATE CACCIVIO (CO) P.IVA e C.F. 03618970135 Te/. 031.494055 Cell. 347.3221966 Fax 031.8120248 Athletics Company affiliated to IAAF, or a Company affiliated to an Organization for Sports Promotion (Athletic section) affiliated to FIDAL with a valid (still not expired) RUNCARD, issued directly by FIDAL.

Please note: The RUNCARD is renewable. The RUNCARD shows its expiration. If on the day of the event, during the check of the card, this one will be found expired, the athlete CANNOT take part to the race, unless s/he shows the receipt of the renewal made online. However, their participation is subject to submission of a medical certificate for competitive sports, for light athletics and valid in Italy. They can also show a medical certificate issued in their own country, but in compliance with the diagnostic tests required by Italian law in order to carry out competitive sports activities, that must be shown in original, and a copy must be left to the Organizers.

In accordance with the provisions of the law in force (Ministerial Decree 18/02/1982) those who practice competitive sports must check, periodically and in advance, their specific suitability for sport. The Italian legislation requires that the interested parties must undergo the following health checks:

- Medical check-up - Complete urine examination - Electrocardiogram at rest and after exercise - Spirography

All exam statements and results must be authentic or certified as a true copy of the original.

A copy of the medical certificate will be stored with the proceedings of the Organizing Company of each event to which the athlete with the “RUNCARD” takes part. These athletes will be regularly entered in the race ranking, but they will not be able to enjoy reimbursements, bonuses or access the prize money and/or generic gift vouchers.

Participants in the events may be subject to doping control. They are also subject to the provisions of Article 25 of these Rules, if already subject to disciplinary suspension.

Please note: • Athletes with card from other FEDERATIONS (e.g.: Triathlon) cannot take part. • Athletes with card of Companies from Organization for Sports Promotion, recognized by CONI but not affiliated with FIDAL, cannot participate. • Medical certificates for competitive sports like running, walking, marathon, triathlon, half marathon etc.... are not valid for the purpose of this competition. • Medical certificates for other competitive Sports are not valid for this competition. • MOUNTAIN AND TRAIL RUNCARD holders cannot participate.

TEAM OTC SSD ARL Via Lombardia, 3 - 22075 LURATE CACCIVIO (CO) P.IVA e C.F. 03618970135 Te/. 031.494055 Cell. 347.3221966 Fax 031.8120248 REGISTRATION TERMS AND CONDITIONS

INDIVIDUAL REGISTRATION FEE • Euro 10,00 (from the opening of registrations until 28 January 2019) • Euro 15,00 (from 29 January 2019 to 17 March 2019) • Euro 20,00 (from 18 March to 10 May 2019)

Registration can be done Online, starting from 21 January 2019, following the instructions on the web site www.polimirun.it under SIGN UP. Payment can be made by credit card or Paypall

REGISTRATION CONFIRMATION Near the event, each member will receive an email with the bib number and how to collect it. This email will be the only valid document for the collection of the racing bib; it must be printed and delivered to the desk. If you do not receive the email, please write to: [email protected].

REIMBURSEMENT OF PARTICIPATION FEE Registration fees are not refundable under any circumstances.

GROUP REGISTRATIONS The sport companies can register as groups, via fax through the number 031 2289708 up to 18:00 of Thursday 16 May 2019. Payment methods: Bank Transfer to OTC SRL, Via Manzoni,13 – 22070 (CO) IBAN: IT06J0558489271000000003535 – Banca Popolare di Milano – Branch of (CO) Bic/Swift: BPMIITMMXXX Reason: Registration PolimiRun Spring 2019

END OF REGISTRATION The Online registrations will close: • Friday 10 May 2019 at 24.00 On Sunday 19 May 2019, REGISTRATIONS WILL NOT BE ACCEPTED. Registrations after these deadlines will not be accepted. The organization reserves the right to close the registrations or to accept registrations after the closing date at its sole discretion.

SERVICES INCLUDED IN THE REGISTRATION FEE

TEAM OTC SSD ARL Via Lombardia, 3 - 22075 LURATE CACCIVIO (CO) P.IVA e C.F. 03618970135 Te/. 031.494055 Cell. 347.3221966 Fax 031.8120248 • Official adidas T-shirt • Racing bib • Tracker chip • RCT insurance • Medical and technical assistance • Race pack containing products of the sponsors • Half-way refreshment • Final refreshment • Timekeeping service • Changing room service • Bag collection service at the arrival Village in Leonardo Campus • Means of transport to the finish line for athletes that dropped out of the race

RACING BIB/BAG The racing bib is strictly personal, it cannot be tampered with or reduced and it cannot be given to anyone else, or you will be disqualified. The racing bib and the race pack can be withdrawn after showing the registration receipt together with a copy of the medical certificate for competitive sports (if not sent or delivered before) and a valid identity document, on the following days: • Wednesday 15 May 2019 from 10 AM to 6 PM– Bovisa La Masa Campus • Saturday 17 May 2019 from 10 AM to 8 PM – Leonardo Campus • Saturday 18 May 2019 from 10 AM to 5 PM – Leonardo Campus

For organizational reasons, NO racing bibs and race packs will be given to the athletes on the morning of 19 May 2019, day of the race. Please note: Only residents from outside the region will be able to collect the racing bib, the chip and the race pack on the morning of 19 May 2019, within 9:15 am at the Village located near the start. The organization reserves the right to change dates and times for collection of bib numbers. Any changes will be communicated by email to each registered participant by 14 May 2017. Together with the racing bib, it will be given to each member: PolimiRun Spring official T-shirt, pins to apply the bib number to the T-shirt, sticker to be attached to your bag during its storage at the arrival Village in Piazza L. da Vinci and race pack with the products of the sponsors.

BAG CUSTODY SERVICE Together with the racing bib, n. 1 sticker (showing the bib number) will be given to the participants, that must be applied to the transparent bag we will give you with your race pack. The transparent bag, with its number, will be the only bag accepted by the organization and it can be stored in the storage areas at the Village PolimiRun Spring in Piazza L. da Vinci on Friday, Saturday and Sunday during the opening hours of the Village. START The start of the Competitive race will be at 9.30. Changes in the starting time will be possible in case of television needs, safety on the route or other indications from the Institutions.

TEAM OTC SSD ARL Via Lombardia, 3 - 22075 LURATE CACCIVIO (CO) P.IVA e C.F. 03618970135 Te/. 031.494055 Cell. 347.3221966 Fax 031.8120248 TIMEKEEPING DEVICE The chronometric measurement will be performed by a “tracker” chip, managed by OTC Srl. The time of athletes that, in any way, will tamper with the chip will not be taken and they will not be shown in the race ranking. Arrival times will be available at the end of the race.

AWARD CEREMONY The prizes will consist of technical material and the athletes will be rewarded as follows

CATEGORIES MEN Women

Ranking First 3 (men) arrived First 3 (women) arrived

Cat. Promesse First 3 (men) First 3 (women)

Cat. Seniores First 3 (men) First 3 (women)

First 3 (men) of each cate- First 3 (women) of each cat- Cat. Master * gory egory *SF/SM 35/40/45/50/55/60/65/70> It is not provided any kind of payment, as well as no expense reimbursement is provided.

TIME LIMIT The time limit to arrive at km 10 is 1h and 40 minutes.

ATHLETES WHO DROP OUT THE RACE There will be “recovery” vehicles located along the route and that follow the race that will transport to the arrival area the athletes that will drop out the race.

HEALTH SERVICE The organizing committee will prepare an appropriate medical assistance service on the route and at the start and finish line.

OTHER REGULATORY NOTES The GGG can carry out the Check of the Federal Card and the Identity of the Athlete as provided in Article 8-9 of the Activity Rules 2019 General Regulations.

TEAM OTC SSD ARL Via Lombardia, 3 - 22075 LURATE CACCIVIO (CO) P.IVA e C.F. 03618970135 Te/. 031.494055 Cell. 347.3221966 Fax 031.8120248 Any complaints must be submitted within 30 minutes from the issuing of rankings of the category concerned, at first verbally to the judge on the finish line, and then in writing to the appeal court with € 50.00 as complaint fee that will be returned in case of acceptance of the complaint. For anything not provided in this regulation, please refer to the applicable FIDAL regulations. The organizers and Fidal decline all liability for accidents, thefts and damages that may occur before - during and after the event.

DECLARATION OF RESPONSIBILITY I declare to accept all rules published on the Web sites http://www.polimirun.it/ and www.otc-srl.it and to be 18 years old on the day of the event scheduled for 20 May 2019. I am aware that participating in the “PolimiRun Spring” 2019 and/or in general to sporting events is potentially a risky activity. I also declare to register voluntarily and I take complete responsibility for all the risks coming from my participation in the event: falls, contacts with vehicles, with other participants, public or other, weather conditions, including extreme heat or cold and/or wet, traffic and road conditions, every kind of risk that I well know and I properly take into account. Being aware of the above, considering the acceptance of my registration, I, on my behalf and in the interest of no one else, relieve and free the Organizing Committee of “PolimiRun Spring” 2019, the Team OTC SSD ARL, A&C Consulting Sas and Politecnico di Milano, as well as the Municipal Administration of Milan, the Provincial Administration of Milan, the Regional Administration of Lombardia, all sponsors of the event, the Fidal - the GGGs, their representatives, successors, officials, directors, members, agents and employees of the aforementioned companies, of all present and future claims or responsibilities of any kind, known or unknown, coming from my participation in the event. Once the registration to the “PolimiRun Spring” 2019 is accepted, the participation fee is non-refundable, even in case of cancellation.

IMAGE RIGHT With registration to the “PolimiRun Spring” 2019, the athlete expressly authorizes the Team OTC SSD ARL, A&C Consulting Sas, Politecnico di Milano, Adidas and the promoters directly or indirectly involved in the event, with television, film and photographic or other means, to use the image of the undersigned during his/her participation in the “PolimiRun Spring” 2019 and to confirm, through this declaration, the above mentioned authorization, by recognizing to all the institutions mentioned above the widest right, but not obligation, to record, duplicate, print, publish and project them, disseminate and use them by any means currently known or that will be invented in the future, without limits of time or of any kind, all over the world and to sell them to third parties also for promotional and/or advertising purposes. The Athlete also declares to have nothing to claim from the Team OTC SSD ARL, A&C Consulting Sas, Politecnico di Milano, Adidas and the promoting bodies directly or indirectly involved in the event, and/or transferees and/or successors and in general by anyone who uses and takes advantage by his/her image, being any claim of the Athlete fulfilled by the opportunity to take part in this sporting event.

INFORMATION IN ACCORDANCE TO Leg. Decree 196/2003 (Code concerning the protection of personal data) Pursuant to and for the purposes of the new EU General Regulation on protection of personal data n. 679/2016, the personal identification data you communicated during the registration on the Web site www.run.sport.polimi.it as participant in PolimiRun Spring 2019 and provided to the Sport Activity Promotion Service of Politecnico di Milano will be directly processed and/or through authorized third parties, only for what necessary to achieve the following purpose (please state the basis of treatment): a) participation in the sporting event b) sending information material related to activities promoted by the Sport Activity Promotion Service of Politecnico di

TEAM OTC SSD ARL Via Lombardia, 3 - 22075 LURATE CACCIVIO (CO) P.IVA e C.F. 03618970135 Te/. 031.494055 Cell. 347.3221966 Fax 031.8120248 Milano or, in general, by Politecnico di Milano through the use of electronic mail. The data will not be disclosed to third parties except for the purposes indicated above. Processing of personal data shall mean any operation or set of operations performed with or without the use of automated processes and applied to personal data or sets of personal data, even if not recorded in a database, such as collection, recording, organization, management, storage, processing, selection, blocking, adaptation or modification, extraction, consultation, use, communication by transmission, dissemination or any other form of making available, comparison or interconnection, limitation, cancellation or destruction. The personal data provided will be processed by the Sport Activity Promotion Service of Politecnico di Milano on paper, computer or telematic mean.

DURATION OF DATA TREATMENT: The data controller will process personal data for the period of time strictly necessary to achieve the purposes for which such data have been collected.

ACCESS TO DATA: 1. Your data may be made available, for the purposes related, to employees and collaborators of the Data Controller, as authorized persons and/or data processors; 2. to third parties who carry out outsourcing activities on behalf of the Data Controller, as data processors, and in particular to: Team OTC SSD ARL; A&C Consulting Sas (or other co-owners)

NATURE OF DATA CONFERMENT AND CONSEQUENCES OF REFUSAL: The consent to data processing, for the purposes related to point a), is compulsory. The lack of conferment implies that you will not be allowed to participate in the “PolimiRun Spring” sporting event; related to point b) is optional, and therefore, in this case, you can decide to not provide your consent, however, you will not receive newsletters, communications and informative material concerning the initiatives promoted by the Sport Activity Promotion Service of Politecnico di Milano and related to activities or events promoted, more generally, by Politecnico di Milano.

RIGHT OF THE INTERESTED PARTY You can, at any time, exercise the rights: a. of access to personal data; b. to obtain their correction or cancellation or the limitation of data processing related to him/her; c. to refuse the data treatment; d. of portability of data; e. to withdraw the consent, where possible: the withdrawal of consent does not affect the legality of treatment, based on the consent given before the withdrawal; f. to submit a complaint to the supervisory authority (Data Protection Authority).

EXERCISING THE RIGHTS The email address for the exercise of the rights indicated above is: [email protected]

TEAM OTC SSD ARL Via Lombardia, 3 - 22075 LURATE CACCIVIO (CO) P.IVA e C.F. 03618970135 Te/. 031.494055 Cell. 347.3221966 Fax 031.8120248 DATA CONTROLLER, DATA PROCESSORS AND DATA OFFICERS The data controller is Politecnico di Milano - Piazza Leonardo da Vinci 32, Milan - General Management. The updated list of data processors and data officers is kept at the legal office of the Data Controller. The contact point of Data Processor is: [email protected]

ADIDAS RUNNERS Each athlete, by registering to the PolimiRun Spring 2019, simultaneously agrees to become an ADIDAS RUNNERS. The Community of ADIDAS RUNNERS is a global running movement, created to support and unite runners all over the world. It is open to all those who want to train and have fun, and prepare hard to give their best in the race and celebrate their achievements together. ADIDAS RUNNERS is fun, performance, and pride. Being part of this unique community allows all members, of all levels, to make use of personalized plans, advice from expert coaches and exclusive services to achieve their goals. Find out more about ADIDAS RUNNERS at the link www.adidas.it/adidasrunners/it_IT/

CONTACTS SPORT TECHNICAL ORGANIZATION:

TEAM OTC SSD ARL Via Lombardia, 3 - 22075 LURATE CACCIVIO (CO) P.IVA e C.F. 03618970135 Te/. 031.494055 Cell. 347.3221966 Fax 031.8120248

LOGISTICS ORGANIZATION: A&C CONSULTING SAS

TEAM OTC SSD ARL Via Lombardia, 3 - 22075 LURATE CACCIVIO (CO) P.IVA e C.F. 03618970135 Te/. 031.494055 Cell. 347.3221966 Fax 031.8120248