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Nkoranza South Municipal Assembly Annual

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Nkoranza South Municipal Assembly Annual Republic of Ghana NKORANZA SOUTH MUNICIPAL ASSEMBLY O ANNUAL PROGRESS REPORT ON DEVELOPMENT PROJECTS AND PROGRAMMES FOR THE YEAR ENDING 31ST DECEMBER, 2013 Prepared by: MUNICIPAL PLANNING COORDINATING UNIT NKORANZA SOUTH MUNICIPAL ASSEMBLY NKORANZA January, 2014 1.0 INTRODUCTION 1.1 Purpose of the Monitoring and Evaluation for 2013 Nkoranza South Municipal Assembly has evolved a new District Medium-Term Development Plan (DMTP) under the Ghana Shared Growth Development Agenda (GSGDA) 2010-2013 to guide development efforts in the district. This Annual Progress Report (APR) is an assessment of progress made towards attaining the targets set out in the seven thematic areas of the GSGDA. This assessment is done through evidence-based information on selected district core indicators. The Annual Progress Report reviews the current status of actions taken on the implementation of the District Medium Term Development Plan in 2013. The report compiles achievement levels of the assessment of a set of indicators and targets adopted for monitoring and evaluation. The output is to highlight challenges of implementation and identify interventions for poverty reduction and development in the Municipality. 1.2 Process Involved Data input for the preparation of this report was obtained mainly from District Assembly Decentralized Departments and Agencies and information generated from the field. The data collected were related to the district core indicators outlined in the District Monitoring and Evaluation Plan. The collated data were validated at a MPCU meeting with other stakeholders. The meeting afforded stakeholders to provide explanation to achievements and failures from which lessons were drawn to improve performance. The validated data were then analyzed to inform decision making and implementation. The output of the data analysis is this report which is disseminated to MPCU members, Municipal Assembly actors, NDPC, Regional Coordinating Council and other relevant stakeholders. 1.3 Difficulties Encountered The preparation of this Annual Progress Report encountered problems which were not different from those identified during the preparation of the District Medium-Term Plan, District Monitoring and Evaluation Plan and previous Annual Progress Report. Among the difficulties were: • Lack of or inadequate data from the Decentralized Departments and agencies • Inconsistencies in some data supplied • Some data not having baseline or current data to compare • Inadequate financial and human resources to conduct monitoring and evaluation activities in the Municipality • Non-submission of reports to the Municipality Assembly by Departments and Agencies 1.4 Status of Implementation of District Medium-Term Development Plan Table 1 below provides a summary of assessment of performance on the implementation of DMTDP in the third year of its implementation. Table 1: Summary of the Progress of Annual Action Plan of the DMTDP for 2013 Steady Not achieved Inadequate Thematic Area No. Achieved Total Progress / tackled data to track Ensuring and Sustaining Macroeconomic 5 2 1 0 8 Stability Enhancing Competitiveness 10 9 2 2 23 of Ghana’s Private Sector Accelerated Agricultural Modernization and 7 4 1 2 14 Natural Resource MGT. Oil and Gas 1 1 1 2 5 Development Infrastructure and Human 10 5 1 0 16 Settlements Human Development, 27 5 2 5 39 Productivity and Employment Transparent and Accountable 15 3 2 0 20 Governance Total 75 29 10 11 125 Over all 60.0 23.2 8.0 8.8 100 Percentage As indicated in table 1, about 60 percent of the programs and projects for the period had been fully completed with 23.2 percent on-going. About 8 percent of the planned programs and projects had not been implemented, whilst 8.8% lacked adequate data to track progress. Some of the problems accounting for the delay or non-implementation of some projects include: - inadequate financial resources of the Assembly - irregular inflow of funds from Government of Ghana (GoG) and Development Partners, especially DACF - low revenue generation capacity - serial deductions at source from the DACF NKORANZA SOUTH MUNICIPAL ASSEMBLY 1.0 Project/Programme Status for the year ending 31st December, 2013 This project report covers the status of development projects and programmes in the Nkoranza South Municipal as of 31st December, 2013. In total the report covers forty-three (43) projects. Table 6 indicates current progress of development projects. The purpose of the report is to keep track of project and identify implementation challenges and the way forward. 1.1 Location of Projects Out of the forty-three (43) projects listed in Table 4, Twenty (22) of them, representing 51.2 percent are located in the Municipal capital Nkoranza, while the remaining 48.8 percent are distributed outside the capital. The spatial distribution of projects was mainly due to the incessant demand for infrastructure by the needy communities arising out of total lack of services and facilities. The capital also received a fair share of the projects. This is also an attempt to give the capital a face-lift to befit its municipal status. 1.2 Sectoral Spread of Projects Education takes the chunk of the total investment within the period with (41.9%). Water and Sanitation trails education sector with 23.3 percent. The remaining 34.8 percent (15 projects) are distributed among Administration, Energy, Economic, Security, Road, Sport and Health Sectors. Table 2 shows sectoral spread of listed projects. Table 2: Sectoral spread of Projects S/# Sector No. of Projects Percentage (%) 1 Education 18 41.9 2 Administration 6 13.9 3 Sports 1 2.3 4 Water & Sanitation 10 23.3 5 Energy 1 2.3 6 Health 3 7 7 Economic 1 2.3 8 Road 2 4.7 9 Security 1 2.3 Total 43 100 1.3 Pace of Work Out of the 43 projects listed, 18 of them representing 41.9 percent are behind their expected completion schedule. None of the projects were completed within their schedule. This has been attributed mainly to delay in release of fund especially the GETFund and DACF funding sources. Twenty-Five (25) of the 43 projects (58.1%) were completed within the period as depicted in the Table below. Table 3: Pace of Work Progress Pace of Work No. of Projects Percentage (%) 1 Completed on Schedule 25 58.1 2 On-going behind Schedule 18 41.9 Total 43 100 1.4 Source of Project Funding The listed projects are funded from District Assemblies Common Fund (DACF), Donors and Central Government sources. Donors (DDF and CWSA) and Central Government however emerged as the main financier of development projects in the municipality paying for 30.2 percent each of all investments as indicated in table 4 below. About 11.7 percent was co-sponsored by Donors and DACF and about 27.9 percent sourced from the District Assembly Common Fund (DACF). Table 4: Source of Project Funding S/# Sources of Funding No. of Projects Percentage (%) 1 District Assemblies Common Fund (DACF) 12 27.9 2 Donors 13 30.2 3 Donor and DACF 5 11.7 4 Central Government 13 30.2 Total 43 100 1.5 Payments The total cost of the 43 projects sum up to Twelve Million, Seven Hundred and Ninety-ThreeThousand, One Hundred and Twenty-Three Ghana Cedis, Fouty-Five Pesewas (GH¢12,793,123.45). Out of this contractual commitment, only 48.3 percent payments had been made. About 51.7 percent in the sum of Six Million, Six Hundred and Eighteen Thousand, Four Hundred and Twenty- Nine Ghana Cedis, Nine pesewas (GH¢6,618,429.9) remained unpaid. The huge bill is mainly due to delay in the release of the DACF and its attendant deductions at source which reduces the amount of money left for the Municipal Assembly to pay its financial commitments. The freeze in payments of the GETFund projects has also contributed to the huge outstanding bills of the Municipal Assembly. Payments to GETfund projects were stalled throughout the year The donor source cash flow seems to have edge over the DACF as budget lines are maintained and released comparatively on time. Table 5 depicts a picture of payments versus outstanding bills of projects. Table 5: Payment Levels of Investments Payments Made GH¢6,174,693.48 48.3% Outstanding Bills GH¢6,618,429.9 51.7% Total Contract Sum GH¢12,793,123.45 100% 1.6 Way Forward In order to manage timely delivery of projects vis-a-vis the trend of cash flow, the following recommendations are made: • In the selection of contractors, the adverts and bid documents inviting prospective contractors should put premium on the financial standing of prospective contractors. The strong financial standing of contractors can leverage progress of work as they are in a position to pre-finance before payments are made. • Requests for funds/reports to donor agencies should be submitted on time so as to avoid cash flow problems/delays. • It is also recommended that two tranches (i.e. 2 quarters) of the DACF be released together to salvage the cash flow problems facing the Assemblies. APPENDIX I NKORANZA SOUTH MUNICIPAL ASSEMBLY Matrix Showing Progress Status of Development Projects/Program as at December 31st, 2013 SOURCE COMPLETION PROJECT PROJECT DATE CONTRACT EXPENDITURE OUTSTANDIN No. SECTOR CONTRACTOR OF DATE STATUS DESCRIPTION LOCATION STARTED SUM (GH¢) TO DATE G BALANCE FUNDING Expected Actual 1 Construction of 1No. Administrat Nkoranza M/S Newlove DACF Jan., June, 59,174.84 29,876.23 29,298.61 Finishes in Semi-Detached Teacher ion Company Ltd. 2010 2010 progress Staff Bungalow 2 Construction of 1No. Education Nkoranza M/S Rancee GETFund Feb., March, 569,439.37 203,456.04 365,983.33 Finishes on- 12-Unit 2-Storey Technical Construction 2010 2011 going Classroom Block, School Company Ltd Office, Store, Library, Staff Common and Sanitation Annex 3 Construction of 1No.
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