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Congressional Papers Roundtable NEWSLETTER Society of American Archivists Fall/Winter 2016

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Congressional Papers Roundtable NEWSLETTER Society of American Archivists Fall/Winter 2016 Congressional Papers Roundtable NEWSLETTER Society of American Archivists Fall/Winter 2016 A Historic Election By Ray Smock The election of Donald Trump as the 45th pres- Dear CPR Members, ident of the United States is one of historic This year marked the 30-year proportions that we will anniversary of the first official be studying and analyz- meeting of the Congressional Students, faculty, and community members attend the ing for years to come, as Papers Roundtable, and it seems Teach-in on the 2016 Election at the Byrd Center. On stage, left to right: Dr. Aart Holtslag, Dr. Stephanie Slo- we do with all our presi- a fitting time to reflect on this cum-Schaffer, Dr. Jay Wyatt, and Dr. Max Guirguis. (Not pictured: Dr. Joseph Robbins) dential and congression- group’s past achievements and al elections. Here at the the important work happening Byrd Center our mission has not changed, nor would it change no now. matter which political party controls Congress or the Executive Branch. The CPR held its first official meeting in 1986 and since then We are a non-partisan educational organization on the campus of has contributed numerous talks Shepherd University. Our mission is to advance representative de- and articles, outreach and advo- mocracy by promoting a better understanding of the United States cacy work, and publications, Congress and the Constitution through programs that reach and en- such as The Documentation of Con- gage citizens. This is an enduring mission that is not dependent on gress and Managing Congressional the ebbs and flows of party politics. Each generation of Americans Collections. All of these efforts have strengthened the preserva- (Continued on page 3) tion of congressional members’ papers. While a much sought- In This Issue: after milestone came in 2008 when Congress passed a resolu- tion urging members to preserve Message from the House Launches RECORDS their papers, we know that the Chair ………….…….…....1-2 SEARCH….……………….4-5 work of advocating for the preservation of our legislative A Historic Election ……..1, 3 Electronic Records Committee history and improving the man- CPR at SAA………………..2 New Members.……….…..…..4 agement of these records is not yet finished. Boxer Papers Donation CPR Business Meeting This work continues on many Announcement…………3-4 Minutes…………..………..6-13 (Continued on page 2) Institutional Updates ...…14-15 Congressional Papers Roundtable Newsletter Fall/Winter 2016 (From the Chair, continued from page 1) The key to the CPR’s many accomplishments has fronts, and as we have seen in the past, the mem- been, and continues to be, its informed and en- bers of CPR have an important role to play. Here’s gaged membership. I am grateful to the many en- a brief summary of what has been happening since thusiastic volunteers who make this a vibrant the SAA annual meeting in Atlanta: group in which to belong. At the annual meeting, the Steering Committee Here’s to another 30 years of archiving and docu- formed a task force to look at Constituent Services menting Congress! Systems (CSS) and Constituent Management Sys- tems (CMS). Many in CPR have experienced the Sincerely, difficulty of receiving data from these systems Danielle Emerling without any means to open or use the information. This task force plans to write a white paper about these systems and contribute to the development a tool to access the data. CPR Day at SAA 2016 The CPR also has administrative changes and up- By Marc Levitt, Out Going Chair dates on the way. The Steering Committee ap- pointed a Strategic Planning Task Force charged We had a great and productive CPR Pre- with updating the now five-year old CPR Strategic Conference Day program, and we extend our Plan. The team will present new charges for the thanks to all those who came and participated. We Roundtable and align its goals with the SAA Strate- had 53 attendees show up for a variety of informa- gic Plan. Simultaneously, a group of volunteers is tive sessions, covering a wide range of topics. looking at the CPR Bylaws to clarify membership terms for committees and ensure our bylaws are in First, we looked at the relationship between reposi- line with proposed changes to SAA’s component tories and academic units, including former mem- groups. bers who take an active role in those relationships. Secondly, we looked at web archiving Congress, The Electronic Records Committee keeps churn- and various methods used by the Internet Archive, ing out informative blog posts and resources to the GPO, and some congressional offices use to help us all better process and provide access to our save these born-digital records. We then heard digital materials. And the Diversity Task Force about managing electronic records, an encore from continues its survey of how congressional papers the ACSC conference earlier in the year (they gra- are used. ciously stepped in after a last-minute cancellation-- thank you for that!). Next we turned to outreach In October, I had the privilege to present about initiatives, including how to measure success and the work of congressional papers archivists at the learned that such programming are quite diverse, Federal Depository Libraries Program annual including social media, CLE credits, and even meeting in Arlington, Virginia. President of the cooking contests. Finally, Laura Litwer spearhead- Association of Centers for the Study of Congress, ed a workshop on (re)appraising, and got the ball Jay Wyatt, and I participated in an ongoing conver- rolling on a great conversation that engaged all of sation about intersections between congressional the audience. papers and government information. It was a re- minder that there are great collaborators out there, I personally want to thank everyone that helped and together we can improve and innovate the plan, setup, and execute this pre-conference, I cer- ways we collect, describe, and teach congressional tainly could not have done it without all of your information. assistance! 2 Congressional Papers Roundtable Newsletter Fall/Winter 2016 (Historic Election, continued from page 1) must learn anew the history of our nation, its politics, Boxer Announces Donation and the nature of our democracy. We believe as did the Founders of the nation and as did the late Senator of Congressional Byrd for whom our center is named, that an informed Papers to UC Berkeley: citizenry strengthens our political institutions and in- vigorates our democratic values. Also Launches an Annual Lecture Series Focusing on Women in Leadership We began our look at this election on November 14 with a teach-in about its implications. The Byrd Cen- On Sept. 1, 2016, U.S. Senator Barbara Boxer (D- ter hosted and participated CA) announced that she would be donating more with the Shepherd University Political Science De- than two decades of her congressional papers to partment in an informative program designed for stu- the Bancroft Library at the University of Califor- dents and the public. This was one time I wished we nia, Berkeley. She is retiring at the end of this Con- had a bigger auditorium because this election has gen- gress after 24 years of service in the Senate and 10 erated more interest than most in recent memory. years in the U.S. House of Representatives. She also will be the first speaker at the new Barbara This will be the first event in what will unfold as a Boxer Lecture Series at UC Berkeley, an annual event number of programs that will examine key aspects of launching in 2017 that will focus on women in this election. Already we have had inquiries about the leadership. nature of the Electoral College, what this election means to our two-party system, and whether or not “After a 40-year career in elected office, I am so this election is a watershed, a potential game-changer, proud to leave my papers to the greatest public in the way we govern ourselves. university in the world,” said Senator Boxer. “I hope these archives will provide insights for histo- Our main focus is Congress and how Congress and rians, students and future generations who want to the Executive Branch govern together. Whenever po- know what it was like for women when we were litical change occurs the prize we keep our eye upon is just beginning to break the glass ceiling.” the U.S. Constitution and how it is utilized in preserv- Bancroft Library Director Elaine Tennant said the ing this nation as a beacon of stable, responsible gov- Boxer papers “are an important addition to our ernment. political papers collection” that includes archives of the late U.S. Senators Alan Cranston and Wil- Adapted from a post on The Byrd Center Blog. liam Knowland, past California Governors Hiram Johnson and Pat Brown, U.S. Representatives George Miller, Robert Matsui, Thomas Lantos and more. The Bancroft Library already has on display some of Boxer’s photographs, campaign buttons and memorabilia, as well as other materials from her career in politics. Senator Boxer and campus officials also formally announced the new Barbara Boxer Lecture Series at UC Berkeley, which is cosponsored by the Bancroft Library and the campus’s Institute of Governmen- tal Studies (IGS). Jack Citrin, the director of IGS, said he is honored to have the institute join with the Bancroft Library and Senator Boxer to initiate the lecture series in spring 2017. “The purpose of Retiring Senator Barbara Boxer (D-CA) during press conference (Continued on page 4) announcing her decision to donate congressional papers to UC Berkeley. 3 Congressional Papers Roundtable Newsletter Fall/Winter 2016 (Boxer Donation, continued from page 3) this series could not be more timely given the glob- U.S.
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