ATHLETICS NORTHERN IRELAND Annual General Meeting Wednesday 25 November 2020 Contents Agenda th AGM Minutes- 16 October 2019 Honorary Treasurer’s Report for the Year End March 2020 Director of Business & Operations Report Director of Coach & Athlete Development Report Events & Commercial Report Marketing & Communications Report Athlete Development Report Coach Development Report Para Athletics Report Track & Field Committee Report Cross Country & Road Running Committee Report NI Masters Athletics Association Report NI Mountain Running Association Report NI Ultra Running Association Report Board, Staff & Committees Lists Agenda Athletics Northern Ireland (2008) Annual General Meeting The Annual General Meeting of Athletics Northern Ireland (2008) (the Company) will be held on Wednesday 25th November 2020 at 7.30pm. Due to restrictions linked to Covid-19, the Annual General Meeting of Athletics Northern Ireland will be held via Zoom Agenda 1. Welcome & Apologies 2. To approve the Minutes of the 2019 AGM & Matters Arising 3. To receive the Annual Report of the activities of the Company of the year ended 31st March 2020, to include Senior Staff Reports 4. To receive the Accounts for the financial year ended 31st March 2020, to include Directors Report and Auditors Report 5. To Appoint of the Company’s Auditors for the period ended 31st March 2021 6. Motions before the meeting 6.1 To Retain the Membership Fees at level approved in 2019 7. Chair’s Remarks 8. Appointment & Election of President, Vice Presidents and Sub-Committees 8.1 Appointment of President & Vice Presidents 8.2 Appointment of the Cross Country & Road Running Committee 8.3 Election of the Track & Field Committee 9. Response to questions raised by members 2019 AGM Minutes MINUTES OF THE ATHLETICS NORTHERN IRELAND ANNUAL GENERAL MEETING HELD ON WEDNESDAY 16TH OCTOBER 2019 IN THE LES JONES ROOM, ATHLETICS HOUSE (MARY PETERS TRACK), OLD COACH ROAD, BELFAST Attendance Dr I Taylor President/ NI Mountain Mr D Abrahams Vice-Chair/Unattached Runners Association Mr D Seaton MBE Chair/North Down AC Mr J Allen MBE Honorary Secretary/Willowfield T Hrs Mr R Corry Honorary Treasurer/Willowfield Mr A Wall Minutes Secretary/North T Hrs Down AC Ms C Ashford Athletics NI Ms S Bratten Athletics NI Ms J Newton Athletics NI Ms K Woods Athletics NI Mr G Moffett Ballymena & Antrim AC Mr P Magee Beechmount Harriers Ms U Hillman City of Lisburn AC Ms S Nixon City of Lisburn AC Mrs W Philips City of Lisburn AC Mr D Turtle East Antrim Harriers Mr L McAteer East Antrim Harriers Mr N McCartan East Down AC Mr J Quinn MBE East Down AC Mr A Daye Jog Lisburn AC Ms W Davis Lagan Valley AC Mr R Fullerton Lagan Valley AC Ms J Alexander Mid Ulster AC Mrs M Mathieson NI Civil Service AC Mrs A Maguire NI Masters Athletic Mr F Marsh North Down AC Association/St Anne’s AC Mr J McGarvey North Down AC Mrs L Lappin Scrabo Striders Mrs F McAvoy Scrabo Striders Mr G McGonigal Scrabo Striders Mr C McCrum Seapark AC Mr A Smyth Seapark AC Mr M Cooke St Malachy’s AC Mr B O’Callaghan Ulster Athletics Council Mrs B Scott Unattached Mr K Scott Unattached Mr G Carson Victoria Park and Connswater Mr L Cochrane Willowfield T Harriers AC Mr R Black Willowfield T Harriers Ms K Walls Willowfield T Harriers 1. Apologies Mr T Alderdice, Mr C Atkinson, Mrs P Brown, Mr B Brodie, Mrs J Brodie, Ms E Ferguson, Mrs E Glover, Mr J Glover, Mr R Mack, Mr D McKibbin, Mr R Montgomey.l 2. Minute’s Silence The Chair opened by welcoming everyone to the meeting. He then spoke briefly about those who had passed away throughout the past 18 months: Ronnie O’Neill – Lagan Valley AC – 17/8/18 Frank Ward – Olympic AC – 24/8/18 Darren Hogg – Murlough AC – 2/9/18 Crawford McKibbin –Brother of D McKibbin – 23/12/18 George Williamson – Sparta – 25/12/18 Tommy Tyrell – East Antrim Harriers – 4/1/19 Brian McCorkell – Lagan Valley AC – 14/1/19 Craig Lynch – Shercock AC – 8/9/19 John McAdorey – Ballymena & Antrim AC – 25/9/19 There followed a minute’s silence as a mark of respect to remember all those who had passed away. 3. Previous Minutes The Minutes of the 2018 AGM were deemed to be accurate. The minutes were proposed for adoption by Mrs B Scott and seconded by Mr J Quinn. 4. Honorary Secretary’s Report (including reports from senior staff and sub committees) The Honorary Secretary’s Report was received. Further to the report circulated the Honorary Secretary stated that the membership of ANI was now 8,600 athletes. The following reports were also received: Business & Operations Report Coaching & Athlete Development Report Events & Commercial Report Athlete Development Report Coach Development Report Track & Field Competitions Committee Report Cross Country & Road Running Report NI Masters Athletics Association Report NI Mountain Running Association Report 5. Honorary Treasurer’s Report The Honorary Treasurer’s Report was received. Further to the report circulated the Honorary Treasurer stated he had being carrying out this role for 26 years. He was pleased that the auditors found ANI fit for purpose and also pleased with the 16% increase in retained earnings from the last year end in September 2017. He said that the audit process was very strict and it took over 2 months to deal with all the auditor’s queries. 6. Chair’s Remarks The Chair began his report by stating that he had been the Chair of ANI for 12 years and thanked everyone involved in athletics for the support they had given him over that period. He also thanked the Honorary Secretary and Honorary Treasurer for all the work they did, a lot of which was unseen He wished J Allen all the best as he takes over the role of Chair. He then thanked A Wall for taking the minutes this evening. He thanked the two main committees for all the work they do on a voluntary basis. In the Cross Country and Road Running Committee, J Quinn and T Wall have acted as Chair and Secretary respectively for many years. This meeting would also see J McLaughlin step down from this committee, which he had been involved in for over 25 years. He had been a top class athlete before joining this committee and would be greatly missed. He also referred to the work done by J Alexander and B Scott on the Competitions Committee. He went on to say that a lot of our officials are recognised at a UK level, with J Alexander often helping at national events. He congratulated K Scott on being awarded Young Official of the Year by Sport NI. He also said that other regions in the UK envy the standard of officials we have in Northern Ireland. He then talked about the role that J Glover plays in athletics in Northern Ireland and the way he works tirelessly for the sport. He was delighted that he was recently awarded the British Empire Medal. He then thanked Jackie Newton for all the work she had put into the most recent Commonwealth Games. The results from these games with regard to athletics had been very good, which will have a positive impact on the funding we received. Leon Reid had got a bronze in the 200m, and our other athletes had also performed well. Dempsey McGuigan was 6th in the hammer, Emma Mitchell broke a Northern Ireland record, Adam Kirk-Smith was 8th in the steeplechase, Kate O’Connor was 8th in the heptathlon and Kevin Seaward was 4th in the marathon, He also thanked the office staff members, who were led by Kerry Woods. He felt that the office was always a very pleasant place to visit. He thought that Kerry was always professional, helpful and cheerful and that athletics owed a great debt to all the office staff. He then thanked Dr I. Taylor for his work to date as President. The post involved a great time commitment and involved a lot of travel. It was interesting that he was the third English President following Brian Downing and Pam Brown. He was heartened that ANI now had over 8,000 members. It was really a small business following the taking off of the jogging boom. He has been in the sport since he was 13, and had always worked with some great people. He remembered Les Jones who had always influenced him and had left a great legacy. He finally wished David Abrahams all the best in his new post of Vice-Chair. David would become Chair of ANI after a year. He was a former international athlete and will bring great business acumen to the post. 7. Election of Office Bearers President: Dr I Taylor No election Vice Presidents: Mr T Alderdice No election Mr J Glover These Vice Presidents are to stand in for the President when they are unable to attend an event. Honorary Life Members J Allen proposed the R Corry and D Seaton are appointed as honorary life members following their stepping down as Honorary Treasurer and Chair respectively. He also proposed that J Quinn be appointed as an honorary life member. This was agreed by all present. Chair: Mr J Allen No election Vice-Chair: Mr D Abrahams By appointment Honorary Treasurer: Mr A Wall By appointment 8. Election of Other Honorary Positions, Sub-Committees & Delegates to Other Bodies Cross Country & Road Running Proposed Seconded Mr D Seaton Mr L Cochrane Mrs M Mathieson Mrs M Mathieson Ms W Davis Dr I Taylor Mr J Quinn Mrs M Mathieson Dr I Taylor Mr R Black Mr A Wall Mr R Fullerton Mr P Magee Mr G Carson Ms W Davis Mr R Montgomery Mrs M Mathieson Mr J McGarvey Mr R Fullerton Mr D Seaton Mr L Cochrane Mr R Corry Ms W Davis Mrs M Mathieson Mr J McGarvey Mr A Wall Mr D Seaton Mr L Cochrane Mr R Corry Mr R Fullerton Track & Field Competitions Committee Proposed Seconded Mrs B Scott Ms W Davis Mrs W Philips Ms S Nixon Mrs W Philips Ms W Davis Mrs E Ferguson Mrs B Scott Ms W Davis Mrs W Phillips Mr K Scott Dr I Taylor Mr R Mack Mrs B Scott Mrs A Maguire Ms W Davis Mr R Fullerton Mrs B Scott Mr K Scott Ms W Davis Mrs W Philips Mrs E Glover Mrs A Maguire Mr R Fullerton Mr J Glover Mr K Scott Mrs B Scott Mr R Fullerton Ms W Davis Mrs W Philips Mr F Marsh Ms J Newton Mr D Seaton Although 11 people were nominated for this committee, which is one more than required, J Allen felt that rather than go through an election, the committee should co-opt one of the above at their next meeting.