VWD/TECH/J-1/20/185 MM2 XLPE h.s st joint kit/65

MADHYA VIJ COMPANY LTD. Vishwamitry WEST Division, Old Road, BARODA – 390 007 E-mail : [email protected] Phone No. : (0265) 233 25 99 / 235 80 96 Fax : (0265) 2336706

Short tender notice

TENDER NO.: VWD/TECH/J-1/20/185 MM2 XLPE h.s st joint kit/65

Executive Engineer Vishwamitry West Division invites tender /offer from the authorised dealers & Manufacturer for the Purchase of 11 KV straight through joint for 185 MM2 XLPE cable having type test report confirming to IS: 13573 with latest amendment, if any for , , Sama & Gorva subdivision under Vishwamitry West Division. Tender Papers & Specifications may be down loaded from GUVNL / MGVCL web sites www.gseb.com & www.mgvcl.com. Tender fee may be paid along with submission of tender in EMD cover, for respective tender. “All the relevant documents of tenders to be submitted physically will be received only by Registered Post A.D. or Speed Post addressed to EXECUTIVE ENGINEER (O&M), MADHYA GUJARAT VIJCOMPANY LTD.,VISHWAMITRY WEST DIVISION OFFICE,66KV VIDYUT NAGAR S/S COMPOUND , OLD PADRA ROAD, - 390 007. “NO COURIER SERVICE OR HAND DELIVERY” will be allowed.

Purchase of 11 KV straight through joint for 185 MM2 XLPE cable having type test report Sr.No Description confirming to IS: 13573 with latest amendment, if any for Alkapuri, Fatehgunj, Sama & Gorva subdivision under Vishwamitry West Division.

1 Tender No. VWD/TECH/J-1/20/185 MM2 XLPE h.s st joint kit/65

2 Estimated cost in Rs. Rs. 2,52,000=00

3 Earnest Money Deposit amount in Rs. Rs.2520.00 Rs.5,00.00+GST 18 % = 590.00 4 Tender Fee in Rs. (non refundable) (Five Hundred ninety only) Last date & time of Downloading of 5 tender from MGVCL/GUVNL website. 14.00 Hrs. of 25/01/2021 Last date & time of receipt of tender by 6 RPAD / Speed Post (in physical form) 14.00 Hrs. of 30/01/2021 Date & time of Opening of the tenders in 7 Office of Executive Engineer Vishwamitry 16.00 Hrs. of 30/01/2021 West Division , if possible

8 Opening of price bid (Tentative) 16.00 Hrs. of 01/02/2021

Signature of Tenderer Company’s Round Seal Date: Place: [Tender Notice No.65/185 mm2 h.s st joint kit / (Page 1 of 7)] VWD/TECH/J-1/20/185 MM2 XLPE h.s st joint kit/65

Tender fee will be accepted by Cash at cash counter “Madhya Gujarat Vij Company Ltd. (MADHYA GUJARAT VIJCOMPANY LTD., VISHWAMITRY WEST DIVISION OFFICE, 66KV VIDYUT NAGAR S/S COMPOUND, OLD PADRA ROAD, VADODARA - 390 007, in working day between 11.00 A.M. to 02.00 P.M. and on working Saturday between 11.00 A.M. to 12.30 P.M. before the due date and time for submission of tender or accepted by way of Demand draft drawn on any Scheduled / Nationalized Bank situated at Vadodara drawn in favour of MADHYA GUJARAT VIJ COMPANY LTD. payable at Vadodara (Cheque are not accepted).

Bidders are requested to enclose the original Money receipt in the EMD cover if tender fee paid in cash. In absence of such money receipt in original or tender / offer submitted without tender fee will be will not be accepted, say rejected out rightly.

[A] All the relevant documents as per requirement of the Tender are also to be submitted physically along with the Tender Fee, EMD cover in sealed cover on OR before due date and time . All such documents should be strictly submitted by RPAD/speed post only. Otherwise the offer will not be considered and no any further communication in the matter will be entertained.

[B]Technical Bid & Price Bid: [IMPORTANT] Bidders are requested to submit their offer in separate sealed covers as follows and all the covers i.e. EMD cover, Technical bid cover & price bid cover shall be kept in main cover duly sealed & mentioning on the cover as “Purchase of 11 KV straight through joint for 185 MM2 XLPE cable having type test report confirming to IS: 13573 with latest amendment, if any for Alkapuri, Fatehgunj, Sama & Gorva subdivision under Vishwamitry West Division. ” & also write the tender no.: and due date with the name & address of bidder

[1] Samples: One sample of the tender item may invariably be submitted with offer (on or before due date & time of submission of bid in physical form, otherwise offer will be rejected out rightly (at MGVCL discretion). The samples of unsuccessful bidder/s shall be returned only within one year on placement of order on successful bidder/s.

[2] EMD Cover: Original Money Receipt / Demand draft for payment of tender fee & EMD Demand Draft / Bank Guarantee, copy of list of orders (copy of orders to be submitted – it is must) of tender item of last 03 years including supplied made to GUVNL or their any subsidiary company like DGVCL/PGVCL/UGVCL/GETCO/GSECL must be placed in the cover superscribing”Tender fee & EMD” along with requisite documents as mentioned in the EMD condition. (EMD and Tender Fee cover should be kept as separate enclosure & should be submitted with Technical Bid.)

[3] Technical Bid Cover: This cover consisting of stamped / signed of this tender inquiry, terms and conditions, any literatures other document, if bidder required submitting.

The Technical Bid shall be opened at 04:00 P.M. (16:00 Hrs.) on date 30/01/2021 in the presence of those tenderers who wish to be present. If the Authorized Representative is likely to be present then he must submit the authorization letter of the representing company at the time of opening of Bids and this is compulsory. Only One Authorized Representative is allowed.

Signature of Tenderer Company’s Round Seal Date: Place: [Tender Notice No.65/185 mm2 h.s st joint kit / (Page 2 of 7)] VWD/TECH/J-1/20/185 MM2 XLPE h.s st joint kit/65 Please note that the required documents should be invariably submitted with tender copy. And tender without documents is liable to be ignored [4] Price Bid Cover: The Price Bid must be submitted strictly as per Schedule –“B” and shall be submitted in the separate envelope (duly sealed) superscribing “PRICE BID” and shall be submitted simultaneously with the Technical Bid. The time and date of opening of the Price Bid shall be determined by the MGVCL and communicated to the tendering firms after technical bids are analyzed and the intimation will be sent only to the technically accepted tenderers. The price bid of technically qualified bidder/s will only be opened. Note: if one sample submitted and the EMD documents are found in order / as per requirement and specifications of the 185 mm2 St.joint kit of tender otherwise bid will be rejected out rightly without entering in to correspondence thereof. The price bid of the technically qualified bidders will only be opened & the date of opening of price bid of such qualified bidder will be intimated prior of opening of price bid.

Any technical questions, information and clarifications that may be required pertaining to this enquiry should be referred to EXECUTIVE ENGINEER (O&M), MADHYA GUJARAT VIJCOMPANY LTD., DIVISION OFFICE,66KV VIDYUT NAGAR S/S COMPOUND , OLD PADRA ROAD, VADODARA . MGVCL reserves the right to reject any OR all tenders without assigning any reasons thereof.

Executive Engineer (O&M) Vishwamitry West Division

Download Tender Documents in (PDF Format) which consists of: Part – I : Tender commercial Terms & Conditions Part – II: Technical Specifications & GTP’S, Schedule “A” indicating the quantities & items if any.

To view the PDF file please use “Acrobat Reader” soft ware which can be downloaded from “Adobe “website.

Signature of Tenderer Company’s Round Seal Date: Place: [Tender Notice No.65/185 mm2 h.s st joint kit / (Page 3 of 7)] VWD/TECH/J-1/20/185 MM2 XLPE h.s st joint kit/65

SCHEDULE- ‘A’ Tender No.:VWD/TECH/20/J-1/185 MM2 XLPE h.s st joint kit/65

Description of material Tender Quantity

Purchase of 11 KV straight through joint for 185 MM2 XLPE cable having type test report confirming to IS: 13573 with latest amendment, As per attached if any for Alkapuri, Fatehgunj, Sama & Gorva subdivision under Schedule-B Vishwamitry West Division.

NOTE: IMPORTANT 1 The quantity to be purchased will be decided by MGVCL. The MGVCL reserve the right to reduce / enhance the tender quantity as per their requirement at the time of finalization of the tender 2 Seal and signature at Schedule-B- “important Instruction” is MUST 3 First sample submission will be checked & examined. Then, EMD Cover will be opened, Technical bid will be opened only, if sample submitted and the EMD documents are found in order / as per requirement of tender otherwise bid will be rejected out rightly without entering in to correspondence thereof. All the components of the tender sample must be Grade-I Material with LOGO /symbol/Trademark of the Manufacturers and as per standard length and size. 4 Tender fee amount by way of demand draft or photo copy of money receipt of tender fee (self certified), if tender fee paid in cash at OFFICE OF EXECUTIVE ENGINEER (O&M), MADHYA GUJARAT VIJCOMPANY LTD., DIVISION OFFICE,66KV VIDYUT NAGAR S/S COMPOUND , OLD PADRA ROAD, VADODARA - 390 007 . This is mandatory 5 [5.1] Earnest Money Deposit (E.M.D) amount by way of demand draft and / or valid Bank Guarantee in original OR copy of money receipt, if EMD paid in cash at OFFICE OF EXECUTIVE ENGINEER (O&M), MADHYA GUJARAT VIJCOMPANY LTD., DIVISION OFFICE,66KV VIDYUT NAGAR S/S COMPOUND , OLD PADRA ROAD, VADODARA - 390 007 OR documents like authenticated notarized certificate copies of (a) registration with small scale industries of Govt. of Gujarat (i.e. SSI certificate issued by Govt. of Gujarat) and (b) registration with CSPO/NSIC/DGS&D, for availing exemption in payment of E.M.D. otherwise such offer/s shall be rejected out rightly. This is mandatory.

EMD will be forfeited (i) If the tenderer, withdraw his offer during the validity of the offer and (ii) the successful tenderer fails to furnish security deposit after receipt of order within the schedule of time.EMD of the unsuccessful tenderer’s will be returned within 60 days of placing of the order with the successful Tenderer on furnishing, original receipt of the EMD together with the advanced stamp receipt to OFFICE OF EXECUTIVE ENGINEER (O&M), MADHYA GUJARAT VIJCOMPANY LTD., DIVISION OFFICE, 66KV VIDYUT NAGAR S/S COMPOUND, OLD PADRA ROAD, VADODARA - 390 007 .The tenders submitted without EMD will not be considered. Offers are invited from the manufacturer & authorised dealer. 5.2 [5.2] Vendor Registration Certificate for the tendered item is not mandatory 5.3 GST registration no must be invariably mentioned and GST registration certificate

Signature of Tenderer Company’s Round Seal Date: Place: [Tender Notice No.65/185 mm2 h.s st joint kit / (Page 4 of 7)] VWD/TECH/J-1/20/185 MM2 XLPE h.s st joint kit/65 must be attached with this. Tenders without GST certificate will not be considered. 5.4 [5.3] List of Order executed in last three years (including supplied made to GUVNL & / or their any subsidiary company.) for the tender Items & its higher rating / sizes (whenever applicable). Please attach Order copies. 5.5 In absence of the above [5.1] above, technical bid will not be opened. However, [5.3] above is require to decide the performance of bidder for the tender item. Valid type of NABL LAB/CPRI LAB not more than Seven year must be submitted with the bid. The offer without bid is rejected out rightly. The bidder has to submit 6 complete type test report not more than Seven year old and as per IS: 13573 with latest amendment, if any including the component testing as per S,Energy networks associations technical specification 09-13 issue 1:1981. DELIVERY PERIOD: The delivery period of the tender item shall be 50% within 30 days, & 7 remaining 50% within 60 days. GUARANTEE: The rate will be applicable for completion of order value i.e. from date of issue of order and no price rise will be given during the contract period. The goods stores and equipments to be supplied must be as per specification and standard 8 and high quality of workmanship, if any defect found due to bad design or workmanship the same have to be replaced/repaired if reported within 18 months from the date of receipt consignment at site or within 12 months from the date of commissioning of equipments whichever is earlier. PERFORMANCE GUARANTEE TOWARDS SUPPLY (SECURITY DEPOSIT) 9 10 (Ten) % of total value of order as tendered commercial terms and conditions. In case MGVCL finds that there is an attempt of cartel in the prices, MGVCL reserves the 10 right to consider or reject any or all the parties offer without assigning any reason thereof. SAMPLES: -One sample (GRADE-I) with standard length and kit code of tender item of are required to be submitted with the tender, failing which the offer will be ignored / rejected (at the discretion of MGVCL). One sample should be submitted on or before due 11 date of submission of physical bid to: EXECUTIVE ENGINEER (O&M), MADHYA GUJARAT VIJCOMPANY LTD., VISHWAMITRY WEST DIVISION OFFICE,66KV VIDYUT NAGAR S/S COMPOUND , OLD PADRA ROAD, VADODARA The bid which is not opened due to any reason/s in that case the same will not be 12 returned to the bidder in any case / Circumstances Penalty: 9.1- Penalty shall be @ 0.5% per Week or part thereof plus GST as applicable on delayed portion subject to maximum 10% plus GST as applicable of the delayed portion Order Value (End Cost with GST and Cess as applicable) in case of supply only, whereas in case of Projects, the ceiling shall be with reference to total contract value with GST and Cess as applicable of the project (Supply + Erection+ Civil). For calculating the delayed 13 portion, date of actual receipt of material at store shall be considered.

9.2- In order to avoid delay in dispatch of the inspected lot of materials, for which Dispatch Instructions are already issued, the Gujarat based Suppliers and out of Gujarat based Suppliers shall arrange the transportation so as to receive the materials at respective Consignee’s Stores within 15 days and 21 days respectively, from the date of issue of Dispatch Instructions. If materials are not received at Stores within 15 days / 21

Signature of Tenderer Company’s Round Seal Date: Place: [Tender Notice No.65/185 mm2 h.s st joint kit / (Page 5 of 7)] VWD/TECH/J-1/20/185 MM2 XLPE h.s st joint kit/65 days, as the case may be, from the date of issue of Dispatch Instructions, special penalty charges shall be recovered at 0.5% per Week or part thereof plus GST as applicable, maximum up to 3% plus GSTas applicable of the Dispatch Instructions consignment value. For COMPANY looking to the nature of products / materials the 15 / 21 days’ limit may be suitably modified with concurrence of respective Managing Director.

9.3- In case of Foreign OEM / Indian Trader of a Foreign OEM, in order to avoid delay in dispatch of the inspected lot of materials, for which the Dispatch Instructions are already issued, the Supplier shall deliver the materials to Respective Shipper at Dispatch Port within 30 days from the date of Dispatch Instructions. If materials are not delivered to the respective Shipper within 30 days from the date of Dispatch Instruction, the special penalty charges shall be Recovered at 0.5% per Week or part thereof plus GST as applicable, maximum up to 3% plus GST as applicable of the consignment value of the lot of respective Dispatches Instruction. For calculation of penalty date of bill of Lading / Airway Bill / Courier Receipt shall be considered as date of delivery.

No Transportation charges, packing charges will be paid extra for delivering the materials 14 to this office. The materials shall be supplied on F.O.R. destination basis at our Corporate Office You have to quote your GOODS AND SERVICE TAX Registration Number along with tender. The rates quoted should be exclusive of GOODS AND SERVICE TAX and other charges if 15 livable the tenderer should quote clearly whether Taxes etc. are chargeable separately or not against their quoted rates. Packing and Forwarding charge: The prices are inclusive of packing and forwarding 16 charges. The materials should be packed and adequately to ensure safe arrival at destination. No alternative packing is allowed. Payments Terms: IMPLEMENTATION OF GST: Payment shall be made by MGVCL, either directly to you or to suppliers Banker for the materials supplied as per MGVCL standard payment terms and conditions i.e. 80% of Ex- 17 Work price including 100% of F&I, Taxes & duties, on receipt on Truck Receipt Certificate (TRC) within 30 (Thirty) days on verifying required documents as per A/T conditions and balance 20% of Ex-Works within 45 days (Forty Five) on receipt of Store Receipt (S.R.) Note from the consignee.

Prices quoted should be ‘FIRM’ and on F.O.R. Destination basis (i.e. Office of the Executive Engineer (O&M) Vishwamitri West Division,66 KV Vidyut Nagar S/S Compound, 18 old Padra Road Vadodara). However, the Tenderer should indicate their prices in the Schedule – “B” i.e. Price Bid only. Bidders are requested to quote / offer their prices for each item otherwise their bid shall be rejected out rightly. Any statutory increase or decrease in the taxes and duties subsequent to suppliers offer if it takes place within the original contractual delivery date will be to MGVCL account 19 subject to the claim being supported by documentary evidence. However, if any decrease takes place after the contractual delivery date, the advantage will have to be passed on to MGVCL. In the event of any stores or part thereof being broken or damaged or received short 20 during transit or during the testing and trial at site before commissioning in service the suppliers shall replace the same free of cost within 30 days of receipt of materials by

Signature of Tenderer Company’s Round Seal Date: Place: [Tender Notice No.65/185 mm2 h.s st joint kit / (Page 6 of 7)] VWD/TECH/J-1/20/185 MM2 XLPE h.s st joint kit/65 MGVCL. However, MGVCL will arrange recoveries of amount equivalent to cost of such damaged / broken / short supplied materials before actual replacement is given. All questions, disputes or differences arising under out of or in connection with the Tender / Contract if concluded shall be subject to the exclusive jurisdiction of the court 21 under whose jurisdiction the place from which the tender / Acceptance of tender is issued, is situated i.e. Vadodara. Validity: The rates tendered should be valid for a period of 90 days from the date of 22 opening / acceptance of tender whichever is later Consignee: The consignee for ordered item is EXECUTIVE ENGINEER (O&M), MADHYA 23 GUJARAT VIJCOMPANY LTD., VISHWAMITRY WEST DIVISION OFFICE, 66KV VIDYUT NAGAR S/S COMPOUND, OLD PADRA ROAD, VADODARA. The materials will have to be supplied as per the approved one sample only. No 24 alternative materials will be accepted after placement of order with any of the successful renderer. Bidders are informed that their employee authorized in writing will only be allowed as 25 their “Authorized Representative” for all purpose to deal with MGVCL in respect of this Tender. Non employee cannot deal/shall not be allowed to deal with the Company. 28 Evaluation of bid shall be carried on end cost without tax basis for each item.

Signature of Tenderer Company’s Round Seal Date: Place: [Tender Notice No.65/185 mm2 h.s st joint kit / (Page 7 of 7)]