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Commission Meeting Western Interstate Commission for Higher Education Commission Meeting May 18, 2020 by videoconference Agenda Better Together: Creating Opportunities in Times of Uncertainty WICHE Commission Meeting – May 18, 2020 Executive Videoconference Schedule and Meeting Agenda Monday, May 18, 2020 Welcome Noon - 1:00 p.m. MDT [Tab 1] Executive Committee Meeting (Open and Closed Sessions) 1-1 Agenda (Open) Approval of the March 17, 2020, Executive ACTION ITEM Committee videoconference minutes 1-3 Programs Discussion Item: Overview of the May 2020 Commission meeting schedule Other business Agenda (Closed) Policy Action and Discussion Item: Review of the WICHE President’s performance and ACTION ITEM adoption of FY 2021 performance objectives for the WICHE President 1-7 Behavioral Health Other business 1:00 - 1:15 p.m. MDT Break 1:15 - 1:45 p.m. MDT [Tab 2] Committee of the Whole—Call to Order 2-1 Agenda EdTech Call to order: Camille Preus, WICHE Chair Approval of the November 7-8, 2019, ACTION ITEM Committee of the Whole meeting minutes 2-3 Report of the Chair: Camille Preus Business Report of the President: Demarée Michelau Recess until May 18, 2020, at 3:15 p.m. MDT Reference 1:45 - 2:00 p.m. MDT Break Videoconference 1 2:00 - 3:00 p.m. MDT [Tab 3] Programs and Services Committee Meeting 3-1 Approval of the November 7, 2019, Programs and ACTION ITEM Services Committee meeting minutes 3-3 Approval of the FY 2021 Workplan section pertaining ACTION ITEM to the Programs and Services Unit 3-6 Approval of Professional Student Exchange Program ACTION ITEM support fees for the 2021-22 and 2022-23 biennium 3-10 Information Items: 3-26 Student Access Program highlights: Margo Colalancia Status report on WICHE’s Initiative to Reduce the Postsecondary Attainment Gap for American Indians and Alaska Natives: Suzanne Benally Academic Leadership Initiatives updates: Anna Galas Collaborative Cost-Savings Initiatives Updates: Jere Mock Other business 2:00 - 3:00 p.m. MDT [Tab 4] Policy Analysis and Research Committee Meeting 4-1 Approval of the November 7, 2019, Policy Analysis and Research Committee meeting minutes 4-3 Approval of the Policy Paper Series on Affordability 4-7 Approval of the Dual Credit Research and Implementation Network 4-9 Approval of a project related to recovery from the COVID-19 pandemic 4-11 Discussion and approval of the FY 2021 workplan section pertaining to the Policy Analysis and Research unit’s activities 4-13 Information Items: Update on WICHE State Authorization Reciprocity Agreement – State Appeals Process and other items Update on Recognition of Learning project and forthcoming publications WICHE Insights—Tuition and Fees in the West 2019-20: Trends and Implications Discussion Items: Legislative Advisory Committee 2019 Meeting and 2020 Planning 4-19 Other business 2 May 18, 2020 2:00 - 3:00 p.m. MDT [Tab 5] Behavioral Health Special Committee Meeting 5-1 Discussion Items: Background on the Behavioral Health Program and the Behavioral Health Special Committee Discussion of the FY 2021 workplan section pertaining to the Behavioral Health unit’s activities 5-3 Behavioral Health efforts around COVID-19 Response Behavioral Health Oversight Council Meeting – November 2020 Other business 2:00 - 3:00 p.m. MDT [Tab 6] Technology-Enhanced Education (EdTech) Special Committee Meeting 6-1 Information Item: Background on WCET, WICHE Technology-Enhanced Education, and the “EdTech” Special Committee 6-3 • WCET • WICHE Technology-Enhanced Education • Tracking Federal Regulations • COVID-19 • EdTech Committee History Discussion Items: Setting the stage for this special committee 6-5 WCET Budget 6-6 FY 2021 workplan section pertaining to WCET’s activities 6-7 Other business 3:00 - 3:15 p.m. MDT Break 3:15 - 4:15 p.m. MDT [Tab 7] Committee of the Whole—Business Session 7-1 Agenda Reconvene Committee of the Whole: Camille Preus, WICHE chair Report and recommended action of the Executive Committee Review of action items of the Executive Committee between November 2019 and May 2020 [Tab 1] 7-3 Report and recommended action of the Programs and Services Committee: Les Purce, committee chair [Tab 3] Approval of Professional Student Exchange Program ACTION ITEM support fees for the 2021-22 and 2022-23 biennium 3-10 Videoconference 3 Report and recommended action of the Policy Analysis and Research Committee: Christopher Cabaldon, committee chair [Tab 4] Approval of the Policy Paper Series on Affordability 4-7 Approval of the Dual Credit Research and Implementation Network 4-9 Approval of a project related to recovery from the COVID-19 pandemic 4-11 Committee of the Whole—Action Items Approval of the FY 2021 salary and benefit ACTION ITEM recommendations 7-7 Approval of FY 2021 annual operating budget – ACTION ITEM general and non-general fund budgets 7-8 Approval of Dedicated Reserve Levels for ACTION ITEM Non-General Fund Activities 7-15 Approval of dues for the FY 2022 and FY 2023 ACTION ITEM biennium 7-18 Approval of the creation of a Strategic Initiative Fund ACTION ITEM through Reserve Spending Authority of up to $150,000 7-21 Approval of WICHE Resolution Supporting ACTION ITEM Postsecondary Flexibility in Response to COVID-19 7-22 Approval of the FY 2021 Workplan 7-23 ACTION ITEM Meeting Evaluation: surveymonkey.com/r/WICHEMay2020 Other business Adjourn Committee of the Whole—Business Session 4:15 p.m. MDT Closing Remarks by Camille Preus, WICHE Chair 4:30 p.m. MDT Adjournment 4 May 18, 2020 Agenda Monday, May 18, 2020 Executive Noon - 1:00 p.m. MDT Executive Committee Meeting (Open and Closed Sessions) Executive Committee Camille Preus (OR), Chair Susan Anderson (AK), Vice Chair Ray Holmberg (ND), Immediate Past Chair Welcome Rita H. Cheng (AZ) Dianne Harrison (CA) Antwan Jefferson (CO) David Lassner (HI) Rick Aman (ID) Clayton Christian (MT) Fred Lokken (NV) Programs Barbara Damron (NM) Mark Hagerott (ND) Jim Hansen (SD) Jude Hofschneider (US Pacific Territories and Freely Associated States/CNMI) Ann Millner (UT) Don Bennett (WA) Fred Baldwin (WY) Policy Agenda (Open) Approval of the March 17, 2020, Executive Committee videoconference minutes 1-3 Behavioral Health Discussion Item: Overview of the May 2020 Commission meeting schedule Other business Agenda (Closed) EdTech Action and Discussion Item: Review of the WICHE President’s performance and adoption of FY 2021 performance objectives for the WICHE President 1-7 Business Other business Reference Videoconference 1-1 ACTION ITEM WICHE Executive Committee Videoconference Meeting Minutes Tuesday, March 17, 2020 3:30-4:30 p.m. MDT Commissioners Present Commissioner Absent Camille Preus (OR), chair Clayton Christian (MT) Susan Anderson (AK), vice chair Ray Holmberg (ND), immediate past chair Additional Commissioner on the Call Christopher Cabaldon (CA) Stephanie Butler (AK) Rita H. Cheng (AZ) WICHE Staff Present Dianne Harrison (CA) Laura Ewing, executive assistant to the president and to the Antwan Jefferson (CO) commission David Lassner (HI) Patrick Lane, vice president, Policy Analysis and Research Rick Aman (ID) Craig Milburn, chief financial officer Fred Lokken (NV) Demarée Michelau, president Barbara Damron (NM) Jere Mock, vice president, Programs and Services Mark Hagerott (ND) Dennis Mohatt, vice president, Behavioral Health and Jim Hansen (SD) co-director, Mental Health Technology Transfer Center Jude Hofschneider (US Pacific Territories and Jeanette Porter, senior administrative coordinator Freely Associated States/CNMI) Russ Poulin, vice president for Technology-Enhanced Ann Millner (UT) Education & WCET Executive Director Don Bennett (WA) Fred Baldwin (WY) ACTION ITEM Approve the February 28, 2020, videoconference meeting of the Executive Committee Chair Camille Preus asked for a motion to approve the February 28, 2020, executive committee videoconference minutes. Commissioner Mark Hagerott MOVED TO APPROVE the motion and Commissioner Susan Anderson SECONDED. There was no discussion. The motion was approved unanimously. ACTION ITEM Format Change for the WICHE Commission Meeting in May 2020 Due to COVID-19 President Demarée Michelau reported WICHE has closely monitored the outbreak of “SARS-CoV-2,” and the disease it causes, which has been named “coronavirus disease 2019” (abbreviated “COVID-19”). The health and safety of our WICHE commissioners, partners, colleagues, and staff are our paramount concern. WICHE staff has met regularly to monitor the ever-changing situation. As of March 12, 2020, most WICHE events and meetings taking place March through mid-June have either been moved online, postponed, or canceled. While WICHE is generally following guidance from the World Health Organization and the US Centers for Disease Control and Prevention (CDC), decisions about whether to proceed with meetings and events are being based on the participants and their needs as well as the size, timing, and urgency of the events, etc. The CDC recommends no mass gatherings until May 15, 2020. Even though the commission meeting is scheduled to start three days after the CDC deadline, it is risky to assume that this recommendation would be lifted. President Michelau and staff recommend and request for the first time in WICHE history, to convene a virtual WICHE Commission meeting on May 18, 2020, instead of meeting in Portland, Oregon, May 18-19, 2020. A virtual meeting would focus on necessary business items including approving the budget and workplan. President Michelau further stated the commission needs to meet and canceling the convening altogether should not be an option. A virtual meeting through the Zoom platform is a viable option. President Michelau had additional requests that related to the May and November 2020 meetings: Videoconference 1-3 • She explained there have been conversations with The Benson Hotel in Portland, regarding the possibility of rescheduling the May meeting to November if the executive committee were to approve of the meeting format in May 2020. Rescheduling could be done without financial penalty of $32,000 and a revised contract could be signed for a meeting at the hotel in November.
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