Full Board Packet 06 22 2021.Pdf

Brown County, Minnesota Board of Commissioners

P.O. Box 248 Center & State Streets New Ulm, MN 56073 Telephone (507) 233-6600

Note: The Brown County Board of Commissioners Meeting will be Held in the Law Enforcement Center Training Room Zoom Access is Available by Contacting Brown County Administration at 507-233-6600

District 1: David Borchert BOARD OF BROWN COUNTY COMMISSIONERS 405 South Broadway St. New Ulm, MN 56073 REGULAR MEETING – June 22, 2021

 AGENDA:

District 2: 9:00 AM 1. Approve County Board Official Proceedings and Synopsis of 6-15-21 Anton Berg 20218 195th Ave New Ulm, MN 56073 9:01 AM Social Services Supervisor Denise Kamm

Licensing Social Worker Laura Filzen  2. Child Day, Child Foster, and Corporate Adult Foster Care Updates

District 3: 9:10 AM Social Services Supervisor Denise Kamm Scott Windschitl 10 Doris Drive Family Based Services Provider Stacie Albachten New Ulm, MN 56073 3. Family Based Services and STAY Program Updates

 9:20 AM Transit Manager Patrick LaCourse

Transit Assistant Manager Nate Moldan District 4: Human Services Director Barb Dietz Dean Simonsen 28711 310th Ave. 4. Bus Purchase Sleepy Eye, MN 56085 5. Bus Fares

6. Resolution – 2022 Budget for Heartland Express  7. New Position for 2022 with Addition of City Bus Route

District 5: 10:05 AM Social Services Supervisor Annie Braun Jeff Veerkamp 205 East George St. Human Services Director Barb Dietz Comfrey, MN 56019 8. Semi-Independent Living Services (SILS) Contracts

9. Additional Waiver Case Manager for 2022 Budget

10:20 AM Human Services Director Barb Dietz

10. Payment of Human Services Claims

11. Consent Agenda Items

10:35 AM BREAK

10:40 AM Probation Director Les Schultz Truancy Officer Andy Braulick 12. Truancy Case Aide Position for 2022

10:50 AM County Assessor Anne Grunert Deputy Assessor Diane Dunn 13. Full Time Appraiser Position for 2022

10:55 AM Auditor-Treasurer Jean Prochniak 14. General Government Claims

11:00 AM Auditor-Treasurer Jean Prochniak Assistant Engineer Andrew Lang 15. CD 16 Feasibility Study

11:20 AM Assistant Auditor-Treasurer Kelly Hotovec 16. Resolution – Performance Measures Report

11:25 AM I.T. Director Rich Meyer 17. I.T. Work and Staffing Changes

11:45 AM HR Director Ruth Schaefer County Administrator Sam Hansen 18. Life, LTD/STD, Dental and Vision Group Health Insurance Agent of Record Assignment

11:50 AM County Administrator Sam Hansen 19. County Accounts Signature

20. Other Business 21. Correspondence C-1 thru C-2 22. Coordinate Calendar Events 23. Adjournment

Additional items may be added as Addenda and approved with Agenda or with a Suspension of Rules

Notice: County Board of Review and Equalization will meet on Monday, June 21, 2021 at 7:00 p.m. in the Courthouse Room 204

NEXT COUNTY BOARD MEETING DATES 07-13-21 07-27-21 08-03-21 08-17-21

County Administrator’s E-Mail Address: [email protected] Home Page Address: www.co.brown.mn.us

June 15, 2021 81

At 9:00 AM, on Tuesday, June 15, 2021, the Board of Brown County Commissioners met in Regular Session in the Law Enforcement Center Training Room of the Brown County Courthouse/Law Enforcement Center located in New Ulm, Minnesota 56073. Commissioners present were David Borchert, Anton Berg, Scott Windschitl, Dean Simonsen, and Jeff Veerkamp along with County Administrator Sam Hansen and County Attorney Charles Hanson (via Zoom). Media Representative from NUCAT and Fritz Busch of the NU Journal (via Zoom) were also present. ______

Chairman Berg convened the Regular Meeting at 9:00 AM, at which time the printed agenda was accepted along with the following addenda: 22a Ratify 2021 MN DNR Boat and Water Grant Agreement; 22b Memorandum of Understanding for Rental of an Ice Castle Fish House for Vaccination Clinics; 22c Appointment of IPT Dispatcher; C-2. Commissioner Veerkamp report on the Extension Committee, and Library Board meeting; C-3. Commissioner Simonsen report on the Extension meeting, and RCRCA meeting; C-4. Commissioner Windschitl report on the SCHA compliance meeting, Enterprise North meeting, Health Insurance meeting, Highway meeting, CD 74 meeting, and BCHS meeting; C-5. Commissioner Borchert report on the SCHA compliance meeting, and MRCI meeting; C-6. Commissioner Berg report on the Park meeting, Highway meeting, Public Health meeting, CD 74 meeting, and a building meeting with Nicollet County. ______

A motion was offered by Commissioner Borchert, and was seconded by Commissioner Veerkamp, to accept the Minutes of 06-01-2021 and authorize publication of the Synopsis of same. This motion carried unanimously. ______

At 9:07 AM, Sheriff Jason Seidl met with the County Board. A motion was offered by Commissioner Borchert, and was seconded by Commissioner Windschitl, to accept and order filed the May 2021 Monthly Report of Activity for the Brown County Sheriff’s Department. This motion carried unanimously. ______

A motion was offered by Commissioner Simonsen, and seconded by Commissioner Veerkamp, to approve the 2021 State of Minnesota Annual County Boat and Water Safety Grant Contract Agreement in the total amount of $3,320 for the period 1-1-2021 thru 6-30-2022. This motion carried unanimously. ______

At 9:17 AM, License Bureau Supervisor Jessica Schmit met with the County Board. A motion was offered by Commissioner Borchert, and was seconded by Commissioner Berg, to approve licenses for the following establishments in Brown County for a period of one year from 7-1-2021 to 6-30-2022: Essig Baseball Association 3.2 Percent On/Off Sale Liquor License - $80 Siegel Athletic Association 3.2 Percent Off Sale Liquor License - $40 Church of the Japanese Martyrs 3.2 Percent On Sale Liquor License - $40 Flying Dutchman Cycle Club 3.2 Percent On Sale Liquor License - $40 Stark Baseball Club 3.2 Percent On Sale Liquor License - $40 Searles Baseball Association 3.2 Percent On Sale Liquor License - $40 Leavenworth Baseball Association 3.2 Percent On Sale Liquor License - $40 This motion carried unanimously. ______

At 9:19 AM, Auditor/Treasurer Jean Prochniak met with the County Board. A motion was offered by Commissioner Windschitl, and was seconded by Commissioner Veerkamp, to authorize payment of General Government claims in the amount of $112,207.33 as follows:

Revenue $64,154.63 Public Health $4,035.81 Road and Bridge $18,563.93 Human Services $7,847.85 Building Fund $2,482.15 Park $5,104.52 Ditch $8,490.58 Landfill $15.74 Score Fund $1,512.12

In accordance with MS 375.12, the following claims exceeding $2,000 are included in the Fund totals above: Alpha Wireless Communications $2,427.65; Behrends/Mark $4,413.20; Blomeke Construction Inc $9,110.80; Blue Earth Co Sheriff $11,460.30; Cashwise Pharmacy $5,826.08; Cellebrite Inc $4,300.00; Consolidated Correctional Foods $9,898.47; I & S Group Inc $3,100.50; Journal Inc/The $2,217.08; Klassen Mechanical Inc $2,231.43; L & S Construction Corp $2,478.65; MN Elevator Inc $6,649.06; RT Vision Inc $4,296.65; Uhl June 15, 2021 82

Company Inc $9,546.75; Valley Asphalt Products Inc $3,005.38. 94 Payments Less Than $2,000 $31,245.33; Final Total: $112,207.33. This motion carried unanimously. ______

A motion was offered by Commissioner Simonsen, and was seconded by Commissioner Veerkamp, to accept and file the Cash Management/Investment Report ending 5-31-2021 which reflects a total portfolio balance of $39,252,221.71 with an average overall interest rate for the portfolio of .35%. This motion carried unanimously. ______

At 9:24 AM, Highway Engineer Wayne Stevens met with the County Board. A motion was offered by Commissioner Borchert, and was seconded by Commissioner Simonsen, to award the SAP 008-634-011 on CSAH 34 and SAP 008-635-015 on CSAH 35 to M. R. Paving & Excavating, Inc. in the amount of $4,099,529.99, noting that the awarded amount is contingent upon the City of Sleepy Eye approval. This motion carried on a roll call vote of 5-0. No other bids were received. ______

At 9:30 AM, HR Director Ruth Schaefer met with the County Board. A motion was offered by Commissioner Simonsen, and seconded by Commissioner Veerkamp, to approve the appointment of Sharylyn Pioske as Full- Time Assistant License Bureau Supervisor at the hourly rate of $22.46, Grade XII, Entry, with a start date of 6- 18-2021. This motion carried unanimously. ______

A motion was offered by Commissioner Borchert, and seconded by Commissioner Berg, to approve the appointment of Paul Wesselmann as Full-Time Assistant Facilities Manager at Grade XIII, Step 6 hourly rate of $27.13 effective 6-18-2021. This motion carried unanimously. ______

A motion was offered by Commissioner Windschitl, and seconded by Commissioner Simonsen, to approve the appointment of Tara Fausch as Intermittent Part Time (IPT) Public Health Nurse/RN at the hourly rate of $31.80, Grade XVI, Step 6, with a start date of 6-21-2021. This motion carried unanimously. ______

A motion was offered by Commissioner Veerkamp, and seconded by Commissioner Simonsen, to accept the resignation of Kim Hemphill-Schmitz, Human Services Adult Mental Health Social Worker, effective 5-13- 2021, and authorize delaying a posting for a FT Adult Mental Health Social Worker until a determination of staffing needs is made. This motion carried unanimously. ______

A motion was offered by Commissioner Windschitl, and seconded by Commissioner Veerkamp, to accept the resignation of Megan Schwab as FT Intake Social Worker in the Human Services Dept. effective 6-25-2021, and authorize to recruit for a FT Intake Social Worker. This motion carried unanimously. ______

A motion was offered by Commissioner Simonsen, and seconded by Commissioner Berg, to accept the resignation of Craig Morris, Part-Time Sleepy Eye Facilities Technician effective 6-23-2021, and authorize to post the vacancy for one Part-Time Sleepy Eye Facilities Technician according to policy. This motion carried unanimously. ______

A motion was offered by Commissioner Windschitl, and seconded by Commissioner Borchert, to approve the appointment of Matthew Gleisner as an IPT Dispatcher at $21.63/hour (Grade XI, Step 1) contingent on the passage of the pre-employment background check with an anticipated hire date to be 6-28-2021. This motion carried unanimously. ______

At 9:35 AM, Director of Veteran’s Services Greg Peterson met with the County Board. A motion was offered by Commissioner Borchert, and seconded by Commissioner Veerkamp, to accept and file the 2020 CVSO Annual Report, which noted filing of 97 claims and various other federal VA related tasks; information on veteran deaths and Soldiers Rest plot usage; State Soldiers Assistance Program Benefits; and Veterans Hospital Shuttle usage. This motion carried unanimously. June 15, 2021 83

______

A motion was offered by Commissioner Borchert, and was seconded by Commissioner Simonsen, to approve adding an Administrative Assistant Position to the Veteran Services 2022 budget beginning 7-1-2022, subject to final budget approval. This motion carried on a roll-call vote 3-2, with Commissioners Windschitl and Berg dissenting. ______

At 10:06 AM, Zoning Administrator Laine Sletta presented the Planning recommendations of 6-8-2021. A motion was offered by Commissioner Borchert, and seconded by Commissioner Simonsen, to approve Conditional Use Permit Application APP-C-0132 by Jay Parker on property owned by Oak Shores LLC described as the Northerly 18.77 acres of Government Lot Four less the westerly 1015 feet thereof, Section 30, Township 108 North, Range 30 West, Lake Hanska Township, Brown County, Minnesota. Application is for a Conditional Use Permit to allow a campground with a maximum of six (6) campsites all located in the Shoreland Protection Zoning District, with the following conditions: 1. The owner/operator must comply with all applicable Federal, State, and Local rules and regulations and keep all required permit in good standing. 2. All recreational camping vehicles must be equipped with toilet and bathing facilities. If not, a central building shall be provided with such facilities. 3. If there is a change in ownership at any time, the new owner must update contact information with Brown County Planning and Zoning Office. This motion carried on a roll call vote of 5-0. ______

A motion was offered by Commissioner Simonsen, and seconded by Commissioner Windschitl, to approve Conditional Use Permit Application APP-C-0133 by Thomas Rose on property owned by Thomas Rose described as Outlot B of the balance of the SW ¼ , Section 7, Township 109 North, Range 30 West, Cottonwood Township, Brown County, Minnesota. Application is to renew an existing Conditional Use Permit to continue to allow the use of a Sign & Decal making business, all located in the A-1 Agricultural Protection Zoning District, with the following conditions: 1. Owner must comply with all MPCA standards & regulations regarding disposal of all waste generated by the business. 2. If there is a change in ownership at any time, the new owner must update contact information with Brown County Planning and Zoning Office. 3. CUP # C-00266 is null & void. This motion carried on a roll call vote of 5-0. ______

A motion was offered by Commissioner Veerkamp, and seconded by Commissioner Borchert, to approve Conditional Use Permit Application APP-C-0134 by Theodore Anderson Prairie Agronomics on property owned by Theodore J Anderson described as the N ½ of the SE ¼, Section 36, Township 109, Range 34 West, Burnstown Township, Brown County, Minnesota. Application is to renew an existing Conditional Use Permit to continue to allow the use of a 595 AU beef steer feedlot operation, all located in the A-1 Agricultural Protection Zoning District, with the following conditions: 1. The feedlot operator must comply with MPCA standards and regulations regarding feedlot facility construction & operation, including application of manure generated at the facility to cropland at rates which do not exceed the recommended crop nutrient requirements. 2. Manure application records, soil analysis and manure analysis shall be retained on file for a period of at least three (3) years and shall be available to the County Planning and Zoning office upon request. 3. Onsite feedlot inspections shall be done to ensure compliance with all State & County standards & requirements. 4. If there is a change of ownership of this site, at any time, the new owner must contact the County Feedlot Officer & provide all necessary information to update CUP file. CFO contact must be made within 30 days of official property transfer. 5. CUP # C-00289 is null and void. This motion carried on a roll call vote of 5-0. ______

A motion was offered by Commissioner Borchert, and seconded by Commissioner Berg, to approve Preliminary Plat Application APP-P-0084 by Jack Forsberg on the property owned by Jack M Forsberg Etal know as June 15, 2021 84

Forsberg First Addition, Lot 1 (3.65 acres), Lot 2 (16.68 Acres) and Lot 3 (30.02 acres) on the property described as Lot B of the SW ¼ of the NE ¼; and NW ¼ of the NE ¼, Section 5, Township 110 North, Range 31 West, all in Milford Township, Brown County, Minnesota. Application is to split the existing platted lot into 3 new platted lots, all located in the A-1 Agricultural Protection Zoning District. This motion carried on a roll call vote of 5-0. ______

At 10:41 AM, Assistant Zoning Director Robert Santaella joined the proceedings. A motion was offered by Commissioner Borchert, and was seconded by Commissioner Windschitl, to approve the request to increase in FTE for the Feedlot Officer position from .60 FTE to 1.0 FTE in the draft 2022 budget, beginning 6-1-2022, subject to final budget approval. This motion carried on a roll call vote of 5-0. ______

A motion was offered by Commissioner Windschitl, and was seconded by Commissioner Veerkamp, to approve 2020 Emergency Management Performance Grant (EMPG) for Federal funding assistance through the Minnesota Department of Public Safety Homeland Security and Emergency Management Division for the Brown County Emergency Management Program in the amount of $21,727 and authorize the Board Chair to sign said grant agreement. This motion carried unanimously. ______

At 10:58 AM, Public Health Director Karen Moritz met with the County Board. A motion was offered by Commissioner Windschitl, and seconded by Commissioner Berg, to approve the Agreement for Professional Nurse Consultation Services between Brown County Public Health and Enterprise North Inc. This motion carried unanimously. ______

A motion was offered by Commissioner Borchert, and seconded by Commissioner Simonsen, to approve the addition of a Public Health Educator-Planner position to the Public Health draft 2022 Budget, subject to final budget approval. This motion carried on a roll-call vote 4-1, with Commissioner Windschitl dissenting. ______

A motion was offered by Commissioner Windschitl, and seconded by Commissioner Simonsen, to accept and order filed the Public Health Update 6-15-2021 on: COVID-19 Situational Update; COVID-19 Response Hotwash with Staff; 2020 MN Suicide and Overdose Data; MN WIC Participation; Vaccination Rates; Heat Illness; and Advisory Committee Meeting Minutes 4-14-2021. This motion carried unanimously. ______

A motion was offered by Commissioner Borchert, and seconded by Commissioner Berg, to approve the Memorandum of Understanding (MOU) document to be used by Brown County Public Health for the rental of an Ice Castle Fish House for COVID-19 vaccination clinics. This motion carried unanimously. ______

At 11:46 AM, Brown County Extension Regional Director Bonnie Christiansen met with the County Board. A motion was offered by Commissioner Simonsen, and seconded by Commissioner Veerkamp, to accept and file the Brown County Extension update. This motion carried unanimously. ______

At 12:06 PM, Human Services Director Barb Dietz met with the County Board. A motion was offered by Commissioner Windschitl, and seconded by Commissioner Berg, to approve payment of Human Services administrative claims in the amount of $70,694.20. In accordance with MS 375.12 the following claims exceed $2,000: Chuck Spaeth Ford $2,111.01; Confidential Client $2,150.00; Mikes Collision & Tire $2,875.69; MN Human Services $12,519.22; Routematch Software LLC $3,914.23; Superior Mobility $2,309.07; One hundred fifty payments less than $2000 total $44,814.98. Final total is $70,694.20. This motion carried unanimously. ______

At 12:07 PM, a motion was offered by Commissioner Borchert, and was seconded by Commissioner Veerkamp, to convene into closed session to consider Social Service Payments. This motion carried unanimously. ______

A motion was offered by Commissioner Windschitl, and was seconded by Commissioner Berg, to authorize the payment of Social Services payments in the amount of $158,471.72. This motion carried unanimously. In June 15, 2021 85 accordance with MS 375.12 the following claims exceed $2,000: Brown County Evaluation Center $5,007.76; Carlson Counseling & Consulting $3,500.00; Dept of Human Services CCDTF $9,746.29; DHS MNSOP $4,264.05; DHS St. Peter RTC – 472 $9,982.00; Forensic Nursing Home $2,638.10; Confidential $3,050.71; Heymann Builders LLC/J.H. $9,250.00; Kretsch/Alissa & Steven $2,602.89; MBW Company SILS Program $2,637.57; MN Valley Action Council $14,425.70; MRCI Inc. $4,133.40; Northwood Children’s Home $4,020.96; Pierson/Alexandria & Matthew $2,418.78; Prairie Lakes Youth Programs $26,213.70; Spurgin/Gerane $4,164.24; Confidential Client $4,190.25; Village Ranch Inc. $7,843.93; Woodland Hills $9,169.51; 37 payments less than $2,000 total $29,211.88; Final Total $158,471.72. ______

At 12:14 PM, a motion was offered by Commissioner Veerkamp, and was seconded by Commissioner Windschitl, to cease the closed session for Social Service Payments and convene the open session. This motion carried unanimously. ______

At 12:15 PM, Chairman Berg recessed the Regular meeting and the County Board meeting reconvened at 1:03 PM. ______

At 1:03 PM, a motion was offered by Commissioner Simonsen, and was seconded by Commissioner Berg, to convene into closed session to consider Labor Strategy Planning. This motion carried unanimously. ______

At 1:04 PM, Chairman Berg convened a Closed Session pursuant to M.S. 13D.03 for Labor Strategy Planning. This session was attended by Commissioners Borchert, Berg, Windschitl, Simonsen, and Veerkamp, along with County Administrator Hansen, Attorney Madden, and HR Director Schaefer. The Closed Session ended at 2:00 PM. ______

At 2:03 PM, a motion was offered by Commissioner Windschitl, and was seconded by Commissioner Veerkamp, to cease the closed session for Labor Strategy Planning and convene the open session. This motion carried unanimously. ______

At 2:04 PM, Correspondence C-1 thru C-6 were accepted and filed. C-2. Commissioner Veerkamp reported on the Extension Committee, and Library Board meeting; C-3. Commissioner Simonsen reported on the Extension meeting, and RCRCA meeting; C-4. Commissioner Windschitl reported on the SCHA compliance meeting, Enterprise North meeting, Health Insurance meeting, Highway meeting, CD 74 meeting, and BCHS meeting; C- 5. Commissioner Borchert reported on the SCHA compliance meeting, and MRCI meeting; C-6. Commissioner Berg reported on the Park meeting, Highway meeting, Public Health meeting, CD 74 meeting, and a building meeting with Nicollet County. ______

At 2:52 PM, Calendars were coordinated for the next two week period. ______

There being no further business, Chairman Berg declared the Meeting adjourned at 2:57 PM. ______

______Anton Berg, Chair Board of Brown County Commissioners Brown County, Minnesota ATTEST:

Sam Hansen Brown County Administrator Brown County, Minnesota 34 SYNOPSIS OF COUNTY BOARD MEETING June 15, 2021

Members present: Borchert, Berg, Windschitl, Simonsen, Veerkamp, along with County Administrator Hansen and County Attorney Hanson (via Zoom). M/Borchert, S/Veerkamp, to accept the Minutes of 06-01-2021 and authorize publication of the Synopsis of same; carried. M/Borchert, S/Windschitl, to accept and order filed the May 2021 Monthly Report of Activity for the Brown County Sheriff’s Dept.; carried. M/Simonsen, S/Veerkamp, to approve the 2021 State of MN Annual County Boat and Water Safety Grant Contract Agreement in the total amount of $3,320 for the period 1-1-2021 thru 6-30-2022; carried. M/Borchert, S/Berg, to approve licenses for the following establishments in Brown County for a period of one year from 7-1-2021 to 6-30-2022: Essig Baseball Association 3.2 Percent On/Off Sale Liquor License - $80; Siegel Athletic Association 3.2 Percent Off Sale Liquor License - $40; Church of the Japanese Martyrs3.2 Percent On Sale Liquor License - $40; Flying Dutchman Cycle Club 3.2 Percent On Sale Liquor License - $40; Stark Baseball Club 3.2 Percent On Sale Liquor License - $40; Searles Baseball Association 3.2 Percent On Sale Liquor License - $40; Leavenworth Baseball Association 3.2 Percent On Sale Liquor License - $40; carried. M/Windschitl, S/Veerkamp, to authorize payment of General Government claims in the amount of $112,207.33 as follows: Revenue $64,154.63; Public Health $4,035.81; Road and Bridge $18,563.93; Human Services $7,847.85; Building Fund $2,482.15; Park $5,104.52; Ditch $8,490.58; Landfill $15.74; Score Fund $1,512.12. In accordance with MS 375.12, the following claims exceeding $2,000 are included in the Fund totals above: Alpha Wireless Communications $2,427.65; Behrends/Mark $4,413.20; Blomeke Construction Inc $9,110.80; Blue Earth Co Sheriff $11,460.30; Cashwise Pharmacy $5,826.08; Cellebrite Inc $4,300.00; Consolidated Correctional Foods $9,898.47; I & S Group Inc $3,100.50; Journal Inc/The $2,217.08; Klassen Mechanical Inc $2,231.43; L & S Construction Corp $2,478.65; MN Elevator Inc $6,649.06; RT Vision Inc $4,296.65; Uhl Company Inc $9,546.75; Valley Asphalt Products Inc $3,005.38. 94 Payments Less Than $2,000 $31,245.33; Final Total: $112,207.33; carried. M/Simonsen, S/Veerkamp, to accept and file the Cash Management/Investment Report ending 5-31- 2021 which reflects a total portfolio balance of $39,252,221.71 with an average overall interest rate for the portfolio of .35%; carried. M/Borchert, S/Simonsen, to award the SAP 008-634-011 on CSAH 34 and SAP 008-635-015 on CSAH 35 to M. R. Paving & Excavating, Inc. in the amount of $4,099,529.99, noting that the awarded amount is contingent upon the City of Sleepy Eye approval; carried 5-0. No other bids were received. M/Simonsen, S/Veerkamp, to approve the appointment of Sharylyn Pioske as FT Assistant License Bureau Supervisor at the hourly rate of $22.46, Grade XII, Entry, with a start date of 6-18-2021; carried. M/Borchert, S/Berg, to approve the appointment of Paul Wesselmann as FT Assistant Facilities Manager at Grade XIII, Step 6 hourly rate of $27.13 effective 6-18-2021; carried. M/Windschitl, S/Simonsen, to approve the appointment of Tara Fausch as IPT Public Health Nurse/RN at the hourly rate of $31.80, Grade XVI, Step 6, with a start date of 6-21-2021; carried. M/Veerkamp, S/Simonsen, to accept the resignation of Kim Hemphill-Schmitz, Human Services Adult Mental Health Social Worker, effective 5-13-2021, and authorize delaying a posting for a FT Adult Mental Health Social Worker until a determination of staffing needs is made; carried. M/Windschitl, S/Veerkamp, to accept the resignation of Megan Schwab as FT Intake Social Worker in the Human Services Dept. effective 6-25-2021, and authorize to recruit for a FT Intake Social Worker; carried. M/Simonsen, S/Berg, to accept the resignation of Craig Morris, PT Sleepy Eye Facilities Technician effective 6-23-2021, and authorize to post the vacancy for one PT Sleepy Eye Facilities Technician according to policy; carried. M/Windschitl, S/Borchert, to approve the appointment of Matthew Gleisner as an IPT Dispatcher at $21.63/hour (Grade XI, Step 1) contingent on the passage of the pre-employment background check with an anticipated hire date to be 6-28-2021; carried. M/Borchert, S/Veerkamp, to accept and file the 2020 CVSO Annual Report, which noted filing of 97 claims and various other federal VA related tasks; information on veteran deaths and Soldiers Rest plot usage; State Soldiers Assistance Program Benefits; and Veterans Hospital Shuttle usage; carried. M/Borchert, S/Simonsen, to approve adding an Administrative Assistant Position to the Veteran Services 2022 budget beginning 7-1-2022, subject to final budget approval; carried 3-2, with Windschitl and Berg dissenting. M/Borchert, S/Simonsen, to approve Conditional Use Permit Application (CUP) APP-C-0132 by Jay Parker on property owned by Oak Shores LLC described as the Northerly 18.77 acres of Government Lot Four less the westerly 1015 feet thereof, Section 30, Township 108 North, Range 30 West, Lake Hanska Township, 35 Brown County, MN. Application is for a Conditional Use Permit to allow a campground with a maximum of six (6) campsites all located in the Shoreland Protection Zoning District, with three (3) conditions; carried 5-0. M/Simonsen, S/Windschitl, to approve CUP APP-C-0133 by Thomas Rose on property owned by Thomas Rose described as Outlot B of the balance of the SW ¼ , Section 7, Township 109 North, Range 30 West, Cottonwood Township, Brown County, MN. Application is to renew an existing Conditional Use Permit to continue to allow the use of a Sign & Decal making business, all located in the A-1 Agricultural Protection Zoning District, with three (3) conditions; carried 5-0. M/Veerkamp, S/Borchert, to approve CUP APP-C-0134 by Theodore Anderson Prairie Agronomics on property owned by Theodore J Anderson described as the N ½ of the SE ¼, Section 36, Township 109, Range 34 West, Burnstown Township, Brown County, MN. Application is to renew an existing Conditional Use Permit to continue to allow the use of a 595 AU beef steer feedlot operation, all located in the A-1 Agricultural Protection Zoning District, with five (5) conditions; carried 5-0. M/Borchert, S/Berg, to approve Preliminary Plat Application APP-P-0084 by Jack Forsberg on the property owned by Jack M Forsberg Etal know as Forsberg First Addition, Lot 1 (3.65 acres), Lot 2 (16.68 Acres) and Lot 3 (30.02 acres) on the property described as Lot B of the SW ¼ of the NE ¼; and NW ¼ of the NE ¼, Section 5, Township 110 North, Range 31 West, all in Milford Township, Brown County, MN. Application is to split the existing platted lot into 3 new platted lots, all located in the A-1 Agricultural Protection Zoning District; carried 5-0. M/Borchert, S/Windschitl, to approve the request to increase in FTE for the Feedlot Officer position from .60 FTE to 1.0 FTE in the draft 2022 budget, beginning 6-1-2022, subject to final budget approval; carried 5-0. M/Windschitl, S/Veerkamp, to approve 2020 Emergency Management Performance Grant (EMPG) for Federal funding assistance through the MN Dept. of Public Safety Homeland Security and Emergency Management Division for the Brown County Emergency Management Program in the amount of $21,727 and authorize the Board Chair to sign said grant agreement; carried. M/Windschitl, S/Berg, to approve the Agreement for Professional Nurse Consultation Services between Brown County Public Health and Enterprise North Inc.; carried. M/Borchert, S/Simonsen, to approve the addition of a Public Health Educator-Planner position to the Public Health draft 2022 Budget, subject to final budget approval; carried 4-1, with Windschitl dissenting. M/Windschitl, S/Simonsen, to accept and order filed the Public Health Update 6-15-2021 on: COVID- 19 Situational Update; COVID-19 Response Hotwash with Staff; 2020 MN Suicide and Overdose Data; MN WIC Participation; Vaccination Rates; Heat Illness; and Advisory Committee Meeting Minutes 4-14-2021; carried. M/Borchert, S/Berg, to approve the Memorandum of Understanding (MOU) document to be used by Brown County Public Health for the rental of an Ice Castle Fish House for COVID-19 vaccination clinics; carried. M/Simonsen, S/Veerkamp, to accept and file the Brown County Extension update; carried. M/Windschitl, S/Berg, to approve payment of Human Services administrative claims in the amount of $70,694.20. In accordance with MS 375.12 the following claims exceed $2,000: Chuck Spaeth Ford $2,111.01; Confidential Client $2,150.00; Mikes Collision & Tire $2,875.69; MN Human Services $12,519.22; Routematch Software LLC $3,914.23; Superior Mobility $2,309.07; One hundred fifty payments less than $2,000 total $44,814.98. Final total is $70,694.20; carried. M/Borchert, S/Veerkamp, to convene into closed session to consider Social Service Payments; carried. M/Windschitl, S/Berg, to authorize the payment of Social Services payments in the amount of $158,471.72; carried. In accordance with MS 375.12 the following claims exceed $2,000: Brown County Evaluation Center $5,007.76; Carlson Counseling & Consulting $3,500.00; Dept of Human Services CCDTF $9,746.29; DHS MNSOP $4,264.05; DHS St. Peter RTC – 472 $9,982.00; Forensic Nursing Home $2,638.10; Confidential $3,050.71; Heymann Builders LLC/J.H. $9,250.00; Kretsch/Alissa & Steven $2,602.89; MBW Company SILS Program $2,637.57; MN Valley Action Council $14,425.70; MRCI Inc. $4,133.40; Northwood Children’s Home $4,020.96; Pierson/Alexandria & Matthew $2,418.78; Prairie Lakes Youth Programs $26,213.70; Spurgin/Gerane $4,164.24; Confidential Client $4,190.25; Village Ranch Inc. $7,843.93; Woodland Hills $9,169.51; 37 payments less than $2,000 total $29,211.88; Final Total $158,471.72. M/Veerkamp, S/Windschitl, to cease the closed session for Social Service Payments and convene the open session; carried. Chairman Berg recessed the Regular meeting and the County Board meeting reconvened at 1:03 PM. M/Simonsen, S/Berg, to convene into closed session to consider Labor Strategy Planning; carried. Chairman Berg convened a Closed Session pursuant to M.S. 13D.03 for Labor Strategy Planning. This session was attended by Commissioners Borchert, Berg, Windschitl, Simonsen, and Veerkamp, along with County Administrator Hansen, Attorney Madden, and HR Director Schaefer. The Closed Session ended at 2:00 PM. 36 M/Windschitl, S/Veerkamp, to cease the closed session for Labor Strategy Planning and convene the open session; carried. Correspondence C-1 thru C-6 were accepted and filed. Veerkamp reported on the Extension Committee, and Library Board meeting; Simonsen reported on the Extension meeting, and RCRCA meeting; Windschitl reported on the SCHA compliance meeting, Enterprise North meeting, Health Insurance meeting, Highway meeting, CD 74 meeting, and BCHS meeting; Borchert reported on the SCHA compliance meeting, and MRCI meeting; Berg reported on the Park meeting, Highway meeting, Public Health meeting, CD 74 meeting, and a building meeting with Nicollet County. Calendars were coordinated for the next two week period. There being no further business, Chairman Berg declared the Meeting adjourned at 2:57 PM. The Official Minutes of the Regular Meeting of 6-15-2021 are on file in the County Administrator’s Office and may be viewed during normal business hours, M-F, 8AM-4:30PM. Correspondence and requests for additional information may be directed to the County Administrator’s E-Mail Address: [email protected] Home Page Address: www.co.brown.mn.us

REQUEST FOR BOARD ACTION

Requested Board Date: 6-22-2021 Originating Department: Human Services Flexibility:

Item: Update on the three licensing Presenter: Denise Kamm, Children’s Unit programs at Human Services: Child Day Supervisor; Laura Filzen, Licensing Social Care, Child Foster Care and Corporate Worker Adult Foster Care Estimated time: 10 minutes

Board Action Requested: Accept and file report.

Background: The Licensing Social Worker and Children’s Supervisor will provide updated information on the three programs Brown County is responsible for licensing: Child Day Care; Child Foster Care and Adult Foster Care. Brown County currently has no Family Adult Foster Care Homes but we do license Community Residential Setting (CRS) or corporate adult foster homes.

Supporting Documents: X Attached None Administrator’s Comments:

Notations:

Licensed Family Child Care Update June 22, 2021

Licensed Family Child Care Statistics for the last Five Years

YEAR TOTAL LICENSED NEW CLOSED COMPLETED ORIENTATION 2021 so far 76 2 2 6 2020 83 2 9 6 2019 83 2 2 7 2018 89 2 7 12 2017 90 8 9 22 2016 84 11 5 24

Was COVID-19 the reason why we had a high number of closures for 2020? Out of the nine closures for 2020, two closed because of COVID-19. It has been a very difficult year for child care providers with following increased guidelines to keep families safe. Providers were required to post their COVID-19 Plan and implement 11 components in order to be in compliance with the Center for Disease Control and Prevention and the Minnesota Department of Health guidelines for child care providers. Our Brown County Public Health Department continues to be an important resource for providers to help navigate the MDH Decision Tree for symptomatic people in their child care.

There have been more expenses for providers due to increased disinfecting along with less income when quarantining or isolating was needed. Some providers were able to obtain COVID-19 Public Health Support funds to help with losses for their businesses during the pandemic. The last application for public health support funds closed June 10, 2021.

What are the reasons providers are closing?  Retirement: More than 30 percent of Brown County’s child care providers are near retirement age and many of the providers that have left the field in the last five years has been due to retirement.  New Job: A number of individuals have found other jobs outside of the home.  Paperwork/training: Some providers said the paperwork and training is too much.  Difficult Parents: Some providers stated that the reason they closed their child care and accepted a new job is because the parents were difficult to work with.

SMART Steps Pilot Program: Brown County was chosen as a pilot county for a program for family child care providers called SMART Steps pilot program that takes place Spring and Fall 2021.

Many family child care providers applied to be a part of this program. The program provides training sessions that focus on brain development. Brown County has hard-working child care providers that care about the quality of care they provide.

Family child care providers are integral to Minnesota’s child care system, especially in rural Minnesota. It will be important for communities to find ways to support family child care to assist in keeping enough quality child care spots to match our child care need.

Licensing Update Foster Care

Number of foster Children in Non- Relative foster Children in relative homes relative homes homes homes Foster homes 2021 9 19 10 20

2020 6 21 10 28

Covid 19 Implications

 Background Adam Walsh studies were suspended and will need to be completed when those studies resume  Required in-person training stopped and will have to be completed  Brown County Foster Homes continued to take children  Many described feeling constant worry over the risk of infection. For these parents, their concern centered on children becoming exposed during in-person visits with biological family members or at school  Parents caretaking responsibilities changed — instead of simply being parents, they were teachers, daycare providers, COVID-19 safety enforcers, playmates, and Zoom visitation facilitators.

Challenges  No homes outside of New Ulm  Most families prefer young children  Finding placement for children over 10 is challenging  Homes we have become over utilized  Most homes have children  No place for respite

Recruitment

 Intern help with recruitment had responses and gained two new homes  We could use more homes

Community Residential Setting

(Corporate Adult Foster Care)

 No significant changes to report  26 homes o 2 serve 5 o 2 serve 3 o 1 serves 1 o 21 serve 4 24 are in the 56073 zip code (New Ulm area)

1 in Sleepy Eye

1 in Springfield

REQUEST FOR BOARD ACTION

Requested Board Date: 6-22-2021 Originating Department: Human Services Flexibility:

Item: Update on our Family Based Presenter: Denise Kamm, Children’s Unit Services Program and STAY (Successful Supervisor; Stacie Albachten, Family Transition to Adulthood for Youth) Based Worker Program Estimated time: 10 minutes

Board Action Requested: Accept and file report.

Background: Brown County employs two full time family based workers who offer parenting guidance and support to families struggling with domestic violence, substance abuse, co-parenting or relationship conflict. Denise and Stacie will provide an update on the program and the situations they are encountering. They will also describe the STAY program which provides funding and services to assist youth who have been in foster care transition to adulthood.

Supporting Documents: X Attached None Administrator’s Comments:

Notations: Board Report- Family Based Brown County Human Services currently employs two full-time Family Based Service Providers. Family Based Providers offer services to families who are struggling with; parenting, substance abuse, domestic violence, relationship conflict, and co-parenting. These families may or may not have children in out of home placement. If families have children in out of home placement, Family Based Providers typically provide supervised visitation between parents and children that the Brown County courts order. There are many times when Family Based Providers take children in care to their medical appointments. At this time, each worker is currently supervised 3-4 visits a week. These visitations can vary in length from 1 hour to 4 hours. Family Based Providers also assist with transportation to and from these visits. Each Family Based provider has an average of 10-12 cases on their workload. Family Based Providers assist many different departments with their caseloads such as; Child Protection, Parent Support Outreach (PSOP), Children’s Mental Health, and Adolescent Independent Living Skills youth. Family Based Providers have flexible schedules due to working with parents’ work schedules and meetings with other providers. We typically work evenings or early mornings to provide transportation, conduct supervised visitation, complete parent education, and meet with youth who work or go to school during the day. Family Based Service providers are currently trained in the following curriculum; Love and Logic Parenting, Suicide Prevention by QPR Institute, Mental Health First Aid, Adverse Childhood Experiences (ACES), and Parents Forever: Education for Families in Transition. In 2019, the Board approved for the Family Based Services Providers to attend the North Dakota Family Based Services Conference. Unfortunately, due to COVID-19 the 2020 and 2021 conferences were canceled. We are hopeful to attend the in-person conference in 2022. Family Based Providers also assist with the Successful Transition to Adulthood for Youth (STAY) Program. The STAY Program offers services to youth ages 14 up to age 23, who are currently or were previously in foster care for at least 30 consecutive days after age 14 but are still working with a county or tribal social worker. The program helps these youth prepare for a successful transition to adulthood. During the COVID-19 pandemic, it was a struggle for us to gather as a large group so instead we turned to Zoom meetings. Family Based Providers would drop off activity packs to the youth’s home so that the youth could fully participate in cooking or other activity over Zoom. Family Based Providers also set up guest speakers for topics such as; sex trafficking, youth dating violence, Job Cop, college and financial resources for school. Recently, we have been able to set up in-person workshops with youth and Big Ideas. Big Ideas is a program that provides hands-on learning opportunities to discover, explore, and learn real- world trades. This program has allowed us to share the following trades with our youth; welding, plumbing, carpentry, sewing, blueprint drafting, and painting. Brown County currently has 10 youth who are eligible for STAY. A Family Based Provider also co facilitates the quarterly Foster Parent meetings. These meetings provide support, information, and training to the Brown County foster parents. Brown County currently has 9 licensed foster homes. REQUEST FOR BOARD ACTION

Requested Board Date: 6-22-2021 Originating Department: Transit Flexibility:

Item: Purchase of New Bus Presenter: Pat LaCourse Transit Manager, Nate Moldan Transit Assistant Manager, and Barb Dietz Human Service Director /

Estimated time: 10 minutes

Board Action Requested: We are asking the board for final authorization to purchase a bus that had been requested and approved in 2019. Due to many issues with the pandemic, and with Ford changing the chassis, the purchase through MnDOT was delayed until this time. ______Background: We came to the board back on July 9, 2019 to pass a resolution to authorize Heartland Express (HE) to solicit for a new bus in 2020. Supporting resolution attached. Due to many unexpected issues we are just now completing the bus ordering process, and would like the board to approve the purchase of a specific bus. The financial match this year (2020) and next year (2021) is a 90/10 split with the county paying a 10% share. We looked at 3 different busses from 3 different vendors. The supporting documents are attached. These are the procurements from the following vendors:

Starcract Allstar from USA Bus Sales in Big Lake for a contract price of $95,153.71.

Startrans Senator from North Central Bus Sales in Mounds View for a purchase price of $90,015.00.

ElDorado Aerotech from Telin Bus Sales in Lakeville for a contract price of $87,460.00

In the past, HE has purchased the ElDorado Aerotech, and have been happy with how the bus performs. We would like the board to approve the bus purchase from Telin Bus Sales due to the sales price and ability to keep the same brand. Our cost to purchase the bus would be $8,645.00. At this time we will be able to pay for our share with reserves that currently stand at $ 86,175.

The bus will have a new feature and that is a destination sign in the front of the bus. All busses going forward will have this feature as we look ahead to adding the New Ulm City route. The total amount that we would be able to spend with state and federal dollars is $92,000.00 and this bus purchase is well below that amount. We are being told due to the chip shortage that is affecting many different industries, we may not see this bus until December or later. HE does have an aging fleet and we now have 3 busses with over 200,000 miles and the maintenance costs are going up. We will be coming back to the Board later this summer or fall to order 2 more busses that were approved in 2020. One of those busses will be less than 15 passengers to accommodate a non-CDL (Commercial Driver’s License) driver if we ever hire someone that does not have their CDL.

Supporting Documents: X Attached None Administrator’s Comments:

Notations:

PUBLIC TRANSIT (5311, ETC.) 2020-21 VEHICLE ORDER FORM MnDOT COOPERATIVE PROCUREMENT FOR SMALL/MID-SIZED & MEDIUM DUTY ACCESSBILE BUSES

(This form to be used ONL Y for vehicles funded through MnDOT's Office of TransIt)

MnDOT Recipient Contract Number: __~1-:-9....,.3-:-13-:-7 -:--:-_ _ Quantity: 1 Contract Maximum Amount: $ __....;.$~9--'2."""0_00_ ._0_0 __ (For identical vehicle orders only) SUN Number: ______(Office Use) UPIN Number: _ ___----,=-:::::----,--,------:-_ (Office Use) Legal Name: Brown County Family Services, Inc Address: , '1117 Center Street Phone Number: 507-359-6562 City, State, Zip: \ New Ulm. MN 56073 . Fax Number: __----=------,- ___ _ _ Contact Name: Patrick Lacourse Email Address:~~ourse@co . brown . mn.u 5

Vendor Name: United BU8 . S.~les ! Inc. BusGVRW· ____-= 1 4~,5~0~O~----- Vendor Contact: Chuck Schwalbe Chassis Manufacturer: _____ -.:.F..:,O:::-R=D=----____ Bus Manu facturer: -=S:-c.ta,--r..:.cr~a'-,-,ft,----=--:--:-______Chassis Wheelbase' _ _ __---:,.:.,17:-,:6=:-",...... ___ _ Model & Gas/Diesel: E450 Allstar GAS Vehicle Length . _ _ _ _ ----:2;..::6:...:·. ..::3_" ______

Vehicle Spec # 10 . ....;8_ _ _ _----'1_4__ # of Passenger Seats -=2'--____ _ # of we Positions

lift Manufacturer & Model. BRAUN 800# Front _ __,;,;X '--_ _ Rear ---- -

Inspection Site/location: 5 197TH AVE NW BIG LAKE, MN E Recipienfs Ford/GM Fleet # . _ _ _ .,---.,....,.-...,...,.~:-=-__ (Not required by MnDOT)

ALL ORDERS MUST INCLUDE A FILOOR PLAN THAT MATCHES THE ORDER

BASE PRICE (includes freight - manufacturer to vendor & all rebates) $ 74908.00

TOTAL OPTIONS (from page 2) $ 8334.71

TOTAL OPTIONS (from page 3) $ 11552.00

DELIVERY CHARGE (vendor to recipient - if bus is delivered I lieu of being picked up) $ 179.00

LICENSE & TRANSFER FEES (estimated - actual will be shown later on bus Invoice) $ 180.00

EXTENDED WARRANTIES $ 0.00

EXCISE TAX (If applicable) $ 0.00

QUANTITY DISCOUNT (if applicable) $ 0.00

VEHICLE TOTAL $ 95,1 53.71

Completed by Office of Transit & Active Transportation Vehicle Total or Contract Max $ MnDOT Share $ (whichever Is less) Recipient Share $

Recipient Signature: ______Date: _ ____ (Required) (Required) Vendor Signature: ______-----"..,...-,_ --:------:-:--______Oate: ____ _ (Not required)

MnDOT APPROVAL

Procurement Coordinator Signature: Dat9: _____ PUBLIC TRANSIT (5311, ETC.) Options (Attach to Vehicle Order Form) OPTIONS: Select from vehicle specifications optional equipment list.

Option # Description

6 FUEL ACCESS $ __---'- 7.::,;5.c.::.0 .::.;O

148 EXTEND REAR WHEEL VALVES $ __....::2:..;:.0.::,;5 .c.::.0 .::.;O

14C SPARE TIRE/RIM $ ___9_6_0._00_

14E TORQUE INDICATORS $ __.....;9_5= .0.;;.,0

18H BATTERY IN STEPW ELL $ _ _ 5::..,.4:...::.0=.0.::.;0

25A STRIPPING Two - 2" One Strip up \010' long $ ----96.00

250 STRIPPING- Reflective strip on rear bumper $ ___4_ 8_.0.;;.,0

268 2 COLOR COMBO SINGLE STRIP $ __6.:...;:0:...::.0=.0,.::.;0

31A LOGO $ ----90.00 328 LETTERING 33 EACH 4"LETTERING @$4.87 $ ___16_0;...... 7_1

33G COVED FLOORING $ _ _ - 2=2;;..;;.0....;;,.0.=....0

39Ab ROMEO BUMPER $ __9.:...;:0:...::.0=.0.::.;0

40A BACK UP CAMERA -ECOVISION 775/408 775.00 $ ------'---

44C EXTERIOR KEY $ ___9....;;,0;...;;..0.;;.,0

44F YELLOW STRIPING ON STEPS $ __.....:2:..:.0=.o.::.;0

45 WIDER ENTRY DOOR 42" $ ---605-.00 49C FORD ELECTRIC DR IVER'S SEAT $ ___4_ 9_0._00_

52C SINGLE LOW-BACK PASS, SEAT 1 $ __2---'1:...::.5 ....;;,.0-=--0

52D DOUBLE LOW-BACK PASS. SEATS 2 $ __2;:..:0:...::.0:...::. .0,.::.;0

52E INTEGRATED CHILD SEAT SINGLE ORDER 2 $ 1,210.00

52H PASS. SEAT ANCHORAGE FMVSS CHILD SEAT HOOKS $ __.:....:10:...::.5:....:. .0,.::.;0

53C LEVEL 5 CLOTH PASSENGER SEATING 15SEATS $ 1,27500

530 LEVEL 5 CLOTH DRIVERS SEAT 1 $ ___1"",2..:,.5 ,-,-0.;;.,0

53F MOISTURE BARRIER PASS. SEATING 15 SEATS $ __....:: 2;::2.::,;5,c.::.00.::.;

53F MOISTURE BARRIER DRtVERS SEAT $ ___1.....;,.5....:,. .00,:..

54A SEAT BE LT EXTENDER ORDER 2 PASS.12" $ ___4.:...::,0.:...:: ,0,.::.;0

55 SEAT BELT EXTENDER DRIVER 12" $ _ _ .....:2:..;;0.:...::,0..::.;0

568 RETRACTABLE SEAT BELTS ADD ONE $ _ _ ---'6:....:,5=,0-'-0

S8A MILLENIUM BRAUN LIFT 800# 34" X 54" $ __-6..;.,;9:....:,0.;..;;,. 0-=--O

TOTAL (Place total amount in space on vehicle order form) $ 6,334.71

Page 2 PUBLIC TRANSIT (5311, ETC.) 2020-21 VEHICLE ORDER FORM MnDOT COOPERATIVE PROCUREMENT FOR SMALL/MID-SIZED & MEDIUM DUTY ACCESS BILE BUSES

(This form to be used ONL Y for vehicles funded through MnDO T's Office of Transit)

MnDOT Recipient Contracl Number: __-=-"-10=-,3=-=6:c:0~875-=-- __ Quantity: I Contracl Maximum Amount; $ __-=Sc:.9.::.2,-=,O..;:.O.:;.;O_;.;:;0-,,-0 __ (For identical vehicle orders only) SUN Number: ______(Office Use) UPIN Number: _____-=-==----:-;---:-_ (Office Use) Legal Name: Brown County Family Services, Inc Address: 1117 Center Street Phone Number: 507-359-6562 City, Stale, Zip: New Ulm, MN 56073 Fax Number: _ _ :--__-=:-----:- ______Conlact Name: Pat LaCourse Email Address :[email protected]~

Vendor Name: North Centrol Bus & E( IIJlpmcnl. Inc. BUSGVRW: _____~14~,=50~0~- ___ Vendor Contacl: Mike Kia uda /612-839-5892 ., Chassis Manu(aclurer: _____..:...F.:::;o'=:;rd:,..- ____ Bus Manufacturer: Startrahs Chassis Wheelbase: ______-=197:0~":------Model & Gas/Diesel: Senator II Gas Vehicle Length: _____.:::;3...:.13=..'_' _____

"Final Build: 15 Passengers + 2 Wheelchairs Vehicle Spec. # 10. ...;:0;.;:;8__ _ 14 11 of Passenger Seats 2 # of we Positions

Lilt Manufacturer & Model: Braun Mlllennium-2 Front __--'-xxx::..: "--_ _ Rear ______

tnspeclion Site/Location: NCBE - Mounds View Recipient's FordlGM Fleet #: ____ (Nor requirlW by MnDOT)

ALL ORDERS MUST INCLUDE A FLOOR PLAN THAT MATCHES THE ORDER

BASE PRICE (includes freight - manufacturer to vendor & ali rebates) $ 72852.00

TOTAL OPTIONS (from page 2) :£ 8560.00

TOTAL OPTIONS (from page 3) $ 8198.00

DELIVERY CHARGE (vendor fo recipient - If bus is delivered I lieu of being picked up) S 250.00

LICENSE & TRANSFER FEES (estimated - actual will be shown later on bus invoice) $ 155.00

EXTENDED WARRANTIES $ 0.00

EXCISE TAX (if ae.po:..'''''ic:..:a:.=b:.:.:'e:J;) ______$ 0.00

QUANTITY DISCOUNT (if applicable) $ 0.00

VEHICLE TOTAL $ ' 90,015.00

Completed b Office of Transit & Active Transportation Va·hlela Total or Conlrael Max $ MnDOT Share $ (wh/chevor Is less) Recipient Share $

Recipient Signature: ______Oate: _ ___ _ (Rsquired) (Requ;red) Vendor S i 9 n elure: ______--:-:-:-:-_--:---::--______Oate: _____ (Not required)

MnDOT APPROVAL

Procurement Coordinator Signature: DlIte: _____ PUBLIC TRANSIT (5311, ETC .) Options (Attach 10 Vehicle Order Form) OPTIONS: Selecl from vehicle specifications optional equipmenl lis!.

Option fJ Description

6 Fuel Tank Access Plate $ 60.00

10 Exlend Wheelbase From 176" to 190" To Accommodate Floorplan $ 340.00

11 Delete Rear Mor-Ryde Suspension System $ ·700.00

148 Ex1end Valve Stems on Rear Inner Dual Wheels $ 170.00

14C Spare nre and Rim To Match Olher Wheels Provided - Non-OEM $ 400.00

14E Torque Indicalors $ 80.00 r 18H Battery Box Mounted Behind Sleps with Access Through Slepwell $ 450.00

19 Ford OEM Heavy Duty Alternator $ Standard

20 J,"!!ermotive Flex Tech Multiplex System $ Standard

25A Conspicuity Markings - On8 Siripe Up to 10 Feet Long $ __-=8:..::0:..::.0.=...0

~ 258 Con!!picuny Markings - One Stripe Up To 25 Feet Long (aty: 2 @ S109.00 each) £ __-=2,,-18=..: ..=..00=..

25C Conspicuity Markings - Reflectorize Rear Perimeler of 8us $ __1.:..:6:.=.9:.::;.0.=-0

25D Conspicuily Markings - Renectlve Strip on Rear Bumper $ __....::8:..::0;.:=: .0"'-0

268 Graphics Package - Two Color Striping $ __1",-,,04_4_._00_

31A Apply Logo (Q!y: 4 @ $103.00 each) $ __...c 4_12..:.;...:..00=-

328 4" Letter/ng (Qty: 33 Leiters @ $4.00 each) . $ __..;..:13=2.:..::.0-=-0

33C Gertlor Sirius Flooring ILO Rubber Floor. Color To Be: Dune Gray $ ___-..::.50.::..: ...::.00=..

33G Caved Flooring Up Sidewall 10 Bottom of Seal Track $ __-=3'-'.1..=..0.:.::0.=-0

33H Yellow Step Nosing ILO White (Qty: 2 Steps @ $15.00 each) $ __....::3:..::0.:..:: .0-=-0

331 Yellow Siandee Line w/Sign ILO White $ __...... :=2..=.0 .:.::0.::..0

38 Ex1end Gody Length to Accommodale Floorplan (aty: 8"@$53.00perinch)$ __...c4c::24...:c ...=.00=.. Nole: EXlending From 306" (Which Is The Size of A "SJ:andard·' 190·' We) /0 314" To Accommodale: Floorplan

39B Romeo Rim Rear Bumper wIHawkeye Reverse System $ 1.42500

40B NEW Rosco Back Up Camera wJDisplay in Rearvlew Mirror $ Standard

44 Power Passenger Entrance Door $ Standard

448 NEW Easy Access Panel Above Power Passenger Entrance Door $ Standard

44C Exterior Key Entry for Power Passenger Entrance Door $ 75.00

49C Ford OEM Driver's Seal w/OEM Power Pedestal (Special Order Chassis) $ 611.00

52Aa Add Single Notchback Rigid Passenger Seal (Middle 01 Rear Row) $ 260.00

52Ba Deducl Double Notchh~l?\( Rigid Passengers Seals (Qly: 2 @ $-475.00 each) $ -950.00

53Eb Add Double Passenger Seats w/One ICS Child Seat (aty. 2 @ $1120.00 each) $ 2,240.00

52H FMVSS Child Car Seat Anchors (aly: 2 Seals @ $90 00 Per Seat) $ 180.00

53C Upgrade Passengers Seats to Level 5 Material (Qly: 15 @ $70 00 each) $ 1,050.00

TOTAL (Place tolal amount in space on vehicle order form) $ 8,560.00

Page 2 PUBLIC TRANSIT (5311, ETC.) Options (AHach to VehIcle Order Form) OPTIONS Selecl from vehicle specifications optional equipment lisl.

Description

J.2.e.grade Driver's Seat to Level 5 Malerial $ 125.00

Recover Charge for Ford OEM Dover's Seal $ 140.00

Add Moisture Barrier to Ali Seats (Qty: 16 Seats @ $10,00 each) $ 160.00

NEW Seat Sell Extenders for Passengers Seals (Two Are Standard This Year) $ Standard

Driver's Seatbelt Extender - Ford OEM $ NoCha~

NEW Freedman USR Seatbetts for All Passengers Seats Except Middle Rear Row $ Standard

Braun Mill8nnium-2 Wheelchair Lift wi 34" x 54" Platform, 800# Uft Capacity $ -340.00 Note,' Front Pump Location, Pendant To Be Mounted On Door Leal CJos~sIIO En/rance Door

NEW Q'Straint QRT360 Slide N Click Securements (No Option To Downgrade) $ Standard

64 Retractable LaplShoulder Bell wlRetractabte Height Adjuster (or WC Securements $ 000

65 Heavy Duty Storage Pouch for Wheelchalf Securemenls $ 75,00

66 Q'Straint Stowage Brackets for Securemenl Storage (Qty: 2 @ $274,00 each) $ 548.00

72 Blue Web Loops (or Securing Scooters, etc, (Qty' 2 @ $5,00 eaCh) $ 10.00

77A Lower Modesty Panel Behind Driver's Seat $ Standard

77B Upper Plexiglass Panel Behind DQ~c-,-r's=-=S",e.:::a,--t---= C""le::..:3:,:.r______$ 105,00

79A Stanchion, Crossrail and Modesty Panel Behind Front Lift Before First Row of Seats $ 14000

80A Upgrade to Roof Mounted Air Condiljoning Condenser ILD Skirt Mounled $ 800,00

81 Defrosler Fan in Driver'S Area $ Standard

82 One 65,000 BTU Rear Heater in Passenger Cabin Area S Standard

Ford OEM Programmed Daytime Running lights $ Standard

86 All Rear and Side Exterior Body Lights To Be LEO $ S.I~ndard

87 All Interior Lights To Be LED $ Slandard

92 Over Windshield Storage Compartment wn-hwnb Lalch Closing Door $ Standard

103 NEW Ford OEM AMIFMIBT RadiO With Speakers T I1roughoui Bus $ Standard "Note: SpMk9r in Driver's Door is Standard

107 Additional STS Equipment. IncludiOg Real Blanket $ 27 ,00

• 109 Bungee Cord Hooks for Walker Storage (Qty, 2 @ $5,00 each) $ 10 00

112E Combifled Heated & Remole Exlerior Mirrors wrrurn Signal On External Mirror Hous $ 700,00

113 Interior Flal 6" x 16" Mirror Above Driver's Head to Monitor ,=-Clsse.1g~rs $ Standard

114 Approximately 36" x 36" Top T -Slider Windows iO Passenger Cabin Area $ Standard

115 Fresnal "Fish Eye" Wide Angle Lens Affixed To Rear Window $ Standard

127A TransSlgn LED Front Destlnati~n-'--=S-'-'fg'_'_n'______$ 2,785,00

12BA Angeltrax 4-Camera System § 2..653,00

128Ab Additional Hard Drive for Angeltrax System $ 260.00

TOTAL (Place total amount In spac;e on vehic;le order form) $ 8,198.00

Page 3 Brown Coynty Family Services Startrans Senator II Floorplan 15 Passengers ~ 2 Wheelchairs MNOOT 2021

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f------3 1~ 316-5/B WITH ROMEO RIM BUMPER ------

DEALER APPROVAL

D APPROVED o ~ ~ ~ ~ SCALE IN INCHES CUSTOMER SIGNATURE 111'1 111111111111111111111

TMJS{)RA\'7il'lG,~Ioi) -a1EI ,",:;-~~l~lK8~0f;.:..'C THE I I l"CLSWEl:tR1!D S;"A.R. 'S • cfivislan 01 Fo",.r Rfvc" "0. FOREST RNER IT StiAll. NOT SE COPIED OR ClJPlICATED I~: II ANY MJl.NNER, N:)ft Sl-.A! HT5ESUlMIITEDTOOUTSlCE I '''OO ~ I 0 '",,-" ,~ ,,, '~I:;r.oJ-rL.E: ,,,P; SS 2','1,c l ;()"!,~ ~~~(ii\~l.'~~~~Ys~h,ou~~:~~To 1 - 1/8" I: 1!Hi" II _ " :.R ~ I ' < ,f • ~ -_ ~ I-' . ,,~ 5'( 1 " '-< n>TE '~,~N o l' l ' I ~' - , '" lS 2 w e 190 199·7 USA i os;r"'RTRANSBUS ADMS:!O.,\lOfFCfiES1 ~rIER :.1- DESCRI""T/Vl'\ \".."I, ..... 1,,,,,-= .... ~ ...... '- _'-' _ _ . _ ... .. 1. , __ PUBLIC TRANSIT (5311, ETC.) 2020-21 VEHICLE ORDER FORM MnDDT COOPERATIVE PROCUREMENT FOR SMALUMID-SIZED & MEDIUM DUTY ACCESSBILE BUSES

(ThIs form to be used ONL Y for vehicles funded through MnDOT's Office of TransIt)

MnDOT Recipient Conlract Number: Quantity: .----:------:-:----:-_~. Conlract Maximum Amount: $ ------(For identical vehicle orders only) SUN Number. ------(Office Use) UPIN Number: _____=-==---:-:---,-_ (Office Use) legal Name: Brown County Family Services, Inc Address: 1117 Cenler St Phone Number: 507-359-6562 City. State, Zip: New Ulm MN, 56073 Fax Number: _ _ -:--_ _ -=--,,.----_ _ _ _ Conlacl Name: Pal LaCourse Email Address. [email protected]

Vendor Name: lelln Transportation Group Sus GVRW: 14,500 Vendor Contacl Mike Bracker Chassis Manufacturer: -----'F=-':o-rd~----- Bus Manufacturer: Eldorddo Chassis Wheelbase: 176" Model & Gas/Oiesel:, ~A;:':'e':"r:":ot:=e-ci-h---;G;:-a-s------Vehicle Lenglh: ---_ __--_---~~------_ _ 2_4_' ___ _ _

Vehicle Spec. 14 of Passenger Seats 2 # of we Positions # 10. -'-----8 # ------Lift Manufacturer & Model: Braun Century 800 Ibs Front ------x Rear _____

Inspection Site/location Farmington, MN Recipient's Ford/GM Fleet #: ....,.,-,-,-_-,-....,..,...---,-;-;::-=:;--_ (Not roquirorl by MnOO7)

ALL ORDERS MO sT iNCLUDE A FLOO R pLAN THAt MATcHES tHE ORDER

BASE PRICE (includes freight· manufacturer to vendor & all rebates) $ _----=6'---'-3..:..:25'---'-0'---'-,O-=---0

TOTAL OPTIONS (from page 2) $ __1_2_1_7_0._0_0

TOTAL OPTIONS (from page 3) $ __1_1_7_4_0._00_ DELIVERY CHARGE (vendor to recipient - if bus Is delivered I lieu of being picked up) $ -----0.00 LICENSE & TRANSFER FEES (estimated - actual will be shown later on bus Invoice) $ _ _ 3_0_0_.00_

EXTENDED WARRANTIES $------

EXCISE TAX (if applicable) $_----

QUANTITY DISCOUNT (If applicable) $ _ ---

VEHICLE TOTAL $ 87.460.00

Completed by Office of Transit & Active Transportation Vehicle Total or Contract Max $_------MnDOT Share $ (whichever )5 less) Recipient Share S

Recipient Signature: ------Date: ------(Requ/rod) (Required) Vendor Signature: ______-----,,----,--- ,--_.,.-...,.,.----______Date: ----- (No t required)

MnDOT APPROVAL

Procurement Coordinator Signature: Dale: ------PUBLIC TRANSIT (5311, ETC.) Options (Altach to Vehicle Order Form) OPTIONS: Select from vehicle specifications optional equipment list.

O~llon tI Description

6 FUEL ACCESS PLATE $ 95.00

10 EXTEND WHEELBASE TO 186" $ 775.00

11 OELETE MORIRYDE $ -900.00

148 EXTEND VALVE STEMS ON REAR WHEELS $ 50_00

14C SPARE TIRE AND RIM TO MATCH OEM $ 47500

14E TORQUE INDICATORS $ 40.00

18H BATTERIES MOUNTED BEHIND STEPWELL $ 425.00

25A 10FT REFLECTIVE STRIP $ 100.00

258 25FT REFLECTIVE STRIP QTY: 2 $ 300.00

25C REAR PERIMETER REFLECTIVE STRIPS $ 175.00

25D REFLECTIVE STRIP ON REAR BUMPER $ 75.00

268 TWO COLOR STRIPING PACKAGE - DOUBLE STRIP $ 2,000.00

318 DEALER SUPPLIED LOGO $ 200.00

328 4" LETTERING QTY: 33 $ 165.00

33G COVED FLOORING $ 500.00

39B HAWKEYE ROMEO RIM BUMPER - REAR $ 1.550.00

44C EXTERIOR ENTRY KEY $ 85.00

44F YELLOW STEP EDGINGS $ 45.00

45 PASSENGER DOOR OTHER THAN STD $ 65000

49C FORD POWER SEAT AND SASE $ 840.00

52Aa ADD SINGLE NOTCHBACK SEAT $ 300.00

5213a DEDUCT DBL NOTCHBACK SEAT QTY:2 $ -820.00

52Eb ADD DBl SEAT WIONE les POSITION OTY: 2 $ 2.700.00

521-1 eRS HOOKS QTY:2 $ 250 .00

53C lVL 5 PASSENGER QTY; 15 $ 1,350.00

53C lVl 5 DRIVER $ 95.00

53D RECOVER OEM DRIVER SEAT $ 12500

53F MOISTURE BARRIER PASSENGER QTY: 15 $ 525.00

TOTAL (Place total amount ill space on vehicle order (orm) $ 12,170.00

Page 2 PUBLIC TRANSIT (5311, ETC.) Options (Allach to Vehicle Order Form) OPTIONS: Select from vehicle specifications optional equipment list.

Option # Description

53F MOISTURE BARRIER DRIVER $ 45.00

54A 12" SEATBEL T EXTENDERS QTY: 2 $ 90,00

55 DRIVERS SEA TBEL T EXTENDER $ 70.00

568 USR SEATBELTS QTY" 4 (REAR ROW) $ 460.00

58A BRAUN CENTURY 34X54 SOOL8S $ -100.00

65 HD STORAGE POUCH $ 95.00

72 WEBBING LOOPS 14" QTY: 2 $ 70.00

77B DRIVERS PARTITION · CLEAR $ 225.00

79A ADDITIONAL VERTICAL STANCHION FOR FRONT LIFT $ 225.00

BOA ROOF MOUNTED Ale CONDENSOR $ 1,100.00

800 DELETE SKIRT CONDENSOR COVERS $ ·125.00

107 STS EQUIPMENT $ 150.00

le9 BUNGEE CORD HOOKS QTY. 2 $ 80.00

112E HEATED & REMOTE SIGNAL MIRRORS - ROSCO $ 990.00

127A FRONT DESTINATION SIGN - TWIN VISION $ 2,850.00

128A ANGEL TRAX 4 CAMERA SYSTEM $ 4.300.00

128Ab ADDITIONAL HARD DRIVE - ANGEL TRAX 500GB $ 750.00

331 YELLOW STANDEE LINE $ 65.00

66H SIC STOWAGE BRACKET· SEAT RAIL MOUNTED QTY: 2 $ 400.00

TOTAL (Place lotal amount in space on vehicle order (orm) $ 11,740.00

Page 3 REQUEST FOR BOARD ACTION

Requested Board Date: 6-22-2021 Originating Department: Transit Flexibility:

Item: Continuation of Bus Fares beyond Presenter: Pat LaCourse Transit Manager, August 31, 2021. Nate Moldan Transit Assistant Manager, and Barb Dietz Human Service Director Estimated time: 10 minutes

Board Action Requested: To suspend free fares beginning September 1, 2021

Background: In March 2020, we came to the County Board to discuss the receipt of CARES funding that was put in place to fully fund rural transit programs as a result of the COVID pandemic. The Board approved the suspension of fares to passengers to allow them access to transportation at no cost. In subsequent months we came back and the board extended the free fares through August 31, 2021 as new transit funding was made available through the CARRSA funds, and then the American Rescue Plan Act. MnDOT has received enough federal funding to pay 100% of the program costs without any local share and this has been promised through December, 2022.

Any revenue we receive through December 31st, 2021, will need to be sent to MnDOT. However, in 2022, transit programs have been advised that they will not have a local share but all revenue received can be put into reserves. It will be important in future years to have a strong reserve fund as MnDot is figuring that we may be asked down the road to come up with more funding from the local level.

With more things returning to pre-pandemic times, Heartland Express is also seeing an increase in ride requests. Just prior to the pandemic, we were beginning to turn down rides due to capacity issues. With the free rides, there are some individuals who are requesting rides more frequently than they had before. Passenger numbers tend to go up in fall and winter as the weather gets colder. There is some concern that we may have a capacity issue again if we do not return to charging fares. Many other transit systems that had suspended fares have returned to charging a fee.

We are asking for a decision to be made now about fares beginning September 1st since we are required to give a 60 day notice when we reinstate fares.

Supporting Documents: X Attached None Administrator’s Comments:

Notations:

•

BROWN COUNTY HEARTLAND EXPRESS COVID-19 CUT HOURS MAY 2021 March 2020 Free Rides $204.00 April Free Rides $2,159.20 May Free Rides $3,063.85 June Free Rides $4,457.60 July Free Rides $5,318.50 August Free Rides $5,365.60 September Free Rid es $5,604.85 October Free Rides $6,412.05 November Free Rides $4,658.80 December Free Rides $5,443.65 Jan ua ry 2021 Free Rides $6,280.25 February 20 21 Free Rides $7,901.80 March 2021 Free Rides $8,824.65 April 2021 Free Rid es $8,519.45 May 2021 Free Rides $7,602.20 Grund Total 581,816.45 REQUEST FOR BOARD ACTION

Requested Board Date: 6-22-2021 Originating Department: Transit Flexibility:

Item: Resolution -2022 Budget for Presenter: Pat LaCourse Transit Manager, Nate Heartland Express Moldan Transit Assistant Manager, and Barb Dietz Human Service Director

Estimated time: 15 minutes

Board Action Requested: Approval of the 2022 budget to authorize continuance of Brown County Heartland Express as the transit provider for Brown County ______Background: In 2019 Brown County Heartland Express submitted an application for a 2 year budget for the years 2020 and 2021. There were frequent changes made to that two year contract due to the pandemic so MnDot has gone back to a one year transit application. They may consider returning to a 2 year budget in the future. We were asked to limit our budget to a 2% increase over what we had budgeted for in 2021. That is a maximum of $866,742 and this attached budget is at $866,710.

With the anticipation of the fixed bus route in New Ulm beginning in late spring 2022, some of the costs from this budget will be put into the New Ulm bus route budget for items that we already have a fixed cost. This includes some of the salary and benefit cost for administrative, accounting and office support staff. There is an approximate increase of 11% in salary and benefit cost due to an anticipated increase in health insurance and several positions moving up a grade in 2021.

The 2022 budget year will be different because the state will be funding the transit program at 100% up to the maximum of $866,742 and there will be no county cost share. Any dollars that we generate we will be able to put in our reserves. They have requested rural transit systems to build up reserves for future use, in case we are asked to come up with more local match for vehicle purchases and operating dollars. There really is not much difference in this application than those that we have submitted in the past. Dollars unspent in one area can be moved to another throughout the year. We are working hard to stay fiscally responsible, and are hoping for a stronger 2022. The rides since last spring and summer have been steadily increasing. We feel that with a 0% match and the ability to build up reserves that we are building a stronger transit service for the citizens of Brown County.

The budget we are submitting today is for our regular operating expense of Heartland Express, and with the exception of allocating some staff time to the New Ulm fixed route service, it does not factor in other costs associated with the new service. We will be applying for that later this summer and coming to you with the budget application at that time. That application will have the backing of the city of New Ulm, and the city has said that any deficit from that route will be made up by the city of New Ulm.

Supporting Documents: Attached None Administrator’s Comments:

Notations: Resolution No. 2021-13 Brown County Resolution

The following Resolution was offered by Commissioner ______and moved for adoption at a Regular Meeting held on June 22, 2021 at the Brown County Courthouse, New Ulm, MN:

RESOLVED, that Brown County Human Services enter into a Calendar Year 2022 Agreement with the State of Minnesota to provide public transportation service in Brown County.

FURTHER RESOLVED, that Brown County Human Services agrees to provide a local share of up to 15% or 20% of the MnDOT approved total operating cost and up to 20% of the total MnDOT approved capital costs.

FURTHER RESOLVED, That Brown County Human Services agrees to provide 100% of the local share necessary for expenses that exceed funds available from the State.

FURTHER RESOLVED, that Brown County Human Services authorizes the Human Services Director or the Fiscal Officer to execute the aforementioned Agreement and any amendments thereto.

Seconded by Commissioner ______and the same being put to a vote was duly carried. This Resolution shall become effective immediately and without publication.

Adopted by the following vote: Ayes ___ Nayes ___. Dated this 22nd day of June, 2021. ______Chairman, Brown County ATTEST: ______Administrator, Brown County

CERTIFICATION State of Minnesota County of Brown I, Sam Hansen, duly appointed, qualified and acting County Administrator for the County of Brown, State of Minnesota, do hereby certify that I have compared the foregoing copy of a Resolution with the original minutes of the proceedings of the Board of County Commissioners, Brown County, Minnesota, at their session held on the 22nd day of June, 2021, now on file in my office, and have found the same to be a true and correct copy thereof. Witness my hand and official seal at New Ulm, Minnesota, this 22nd day of June, 2021.

County Administrator

M:\OFFICE\MYDOCS\PCADMN2021\Resolutions\Res_2021-13 HS Public Transportation.docx BROWN COUNTY HEARTLAND EXPRESS

Line Item: 2020/2021 ½ of 2020/2021 2022 EXPANSION 6mos 10% 2022 3rd Reason for change

1010 246,368 123,184 137,020 13,702 123,318 Increase of $13,836 due to increase in salary scale

1020 560,644 280,322 343,479 * 343,479 Increase $63,157 due to increase in salary scale

1040 20,439 10,220 10,490 1,050 9,440 Increase $270 due to increase in salary scale

1050 144,709 72,355 83,301 8,330 74,971 Increase $10,946 due to increase in salary scale

1060 270,789 135,395 151,195 15,196 135,999 Increase $15,800 due to increase in insurance

TOTAL 1,242,949 621,476 725,484 38,278 687,207 Increase $104,009

1120 2,090 1,045 1,200 120 1,080 Number of tests increase and increase in rate Increase $55

1130 15,800 7,900 5,400 * 5,400 Decrease in advertising more advertising will be done in expansion decrease $2,500

1150 9,300 4,650 3,000 300 2,700 Most costs covered by RTAP Decrease $1,950

1160 5,400 2,700 3,500 350 3,150 Increase $800 due to increase in prices and more office supplies needed

1170 13,800 6,900 7,140 714 6,426 2% increase in rental, increase $240

1180 19,000 9,500 13,000 1,300 11,700 Increase due to SE and NU shop utilities $2,200

1190 7,100 3,550 500 0 500 Never spend as much in this Decrease $3,050

TOTAL 72,490 36,245 33,740 2,784 30,956 Increase $979

1210 156,385 78,193 68,000 * 68,000 Decrease due to better pricing, historically we do not pay close to the $2.50 per gallon

1220 25,500 12,750 10,000 * 10,000 Decrease spend less in this category more is spent in 1230 Decrease $2,750

1230 50,500 25,250 25,000 * 25,000 Steady pricing Decrease $250

1240 12,750 6,375 5,900 * 5,900 Small decrease due to excess tire supply we currently have Decrease $475

1250 1,000 500 1,000 * 1,000 Increase for this category more dollars needed due to increase in other charges Increase $500

TOTAL 246,585 123,293 109,900 0 109,900 Decrease $13,393 1330 18,500 9,250 2,000 0 2,000 More rides are done with TRUE Transit plus we are getting reimbursed Decrease $7,250

1340 1,000 500 2,500 250 2,250 Increase in barn maintenance due to aging of building Increase $2,000

1350 3,500 1,750 0 0 0 No longer renting Sleepy Eye shop Decrease $1,750

1360 21,000 10,500 10,000 1,000 9,000 Route Match steady pricing Decrease $500

TOTAL 44,000 22,000 14,500 1,250 13,250 Decrease $7,500

1410 11,900 5,950 6,128 613 5,515 Increase per Admin $178

1420 36,250 18,125 18,668 1,870 16,798 Increase per Admin $543

TOTAL 48,150 24,075 24,796 2,483 22,313 Increase $741

1510 120 120 200 20 180 Increase in tab fees $80

TOTAL 120 120 200 20 180 Increase $80

MAX BUDGET FOR LINES 1120-1510 IS

$866,742

2022 BUDGET W/ EXPANSION $866,710 (45,415) in Expansion

*1020, 1130, 1210, 1220, 1230, 1240, and 1250 will be fully funded by the expansion for what they use

REQUEST FOR BOARD ACTION

Requested Board Date: 6-22-2021 Originating Department: Transit Flexibility:

Item: New Position for 2022 with addition Presenter: Pat LaCourse Transit Manager, of City Bus Route Nate Moldan Transit Assistant Manager, and Barb Dietz Human Service Director Estimated time: 10 minutes

Board Action Requested: Request addition of a new lead driver for Heartland Express when we begin the City of New Ulm route anticipated to be in late spring 2022.

Background: There have been several conversations between Heartland Express, the Minnesota Department of Transportation and the City of New Ulm about starting a designated transportation route in the city of New Ulm. All parties are favorable toward this plan. Heartland Express will employ the drivers and provide oversight and administration of the program. Funding will be provided by MnDOT and the City of New Ulm, there will be no cost through county levy funds. The MnDOT budget will be submitted by Heartland administration within the next few months with an anticipated start time of spring 2022.

The designated route will operate Monday through Saturday during daytime hours. Currently, the transit and assistant transit manager are on call every other weekend for the current Sunday morning Heartland Express rides. A manager level person is responsible for being on call in the event of any emergency or if there is an accident so the drug and alcohol protocol can be completed. With the addition of the City route, we are looking to add a lead driver position to this route to provide some of the transportation, scheduling and administrative duties associated with this added route. This person will also assist in on call weekend duties.

This would be a new position for the county since we do not have a current lead driver position. It is anticipated that this would be a full time position, likely in Grade 11 or 12 with the offer of full time benefits. The cost of this position would be included in the City Route budget funded 85% by MnDOT and 15% by the City of New Ulm.

Cc: Ruth Schaefer Supporting Documents: Attached X None Administrator’s Comments:

Notations: REQUEST FOR BOARD ACTION

Requested Board Date: 6-22-2021 Originating Department: Human Services Flexibility:

Item: Semi-Independent Living Services Presenter: Annie Braun, Adult Social (SILS) Contract Approvals Service Supervisor and Barb Dietz, Human Services Director Estimated time: 5 minutes

Board Action Requested: Consider approval of the SILS contracts with Habilitative Services Incorporated, MBW Company and LDR for the period of July 1, 2021 through June 30, 2023.

Background: Semi-independent living services (SILS) include training and assistance in managing money, preparing meals, shopping, hygiene and other activities needed to maintain and improve the capacity of an adult with a developmental disability to live in the community. These are generally clients who do not meet criteria for a licensed waiver program and need minimal (less than 12 hours) of support weekly. Funding for SILS is provided by the State (85%) and the county (15%) up to an annual State cost not to exceed $117,565 (CY 2021 Allocation). We have three providers for whom we have had host county contracts in the past and desire to continue these contracts for the next two year period: MBW Company, LDR and Habilitative Services Inc.

A 2.5% increase has been added to the hourly rate approved two years ago ($36.38) which is now $37.29 per hour. 2.5% was the amount of the increase two years ago also. All contracts are the same with the exception of the contact person from the provider agency listed on Page 6 so only one copy of a contract has been attached to this RBA for review.

Supporting Documents: X Attached None Administrator’s Comments:

Notations: PURCHASE OF SERVICE AGREEMENT

FOR SEMI-INDEPENDENT LIVING SERVICES

The Brown County Human Services , (Name of County Agency)

1117 Center Street, New Ulm, MN 56073 (Address Number, Street, Town, Zip Code)

hereafter referred to as the “Agency” and

Habilitative Services, Inc. – 6600 France Avenue South, Suite 500, Edina, MN 55435. (Name of Contractor) (Address Number, Street, Town and Zip)

hereafter referred to as the “Contractor”, enter into this agreement for the period from July 1 , 2021 (Day, Month) (Year)

to June 30 , 2023 (Day, Month) (Year)

WITNESSETH

WHEREAS the Contractor is an organization licensed under Minnesota Rules, parts 9525.0900 to 9525.1020, to provide semi-independent living services, or exempt from licensure under Minnesota Statutes, section 245A.03, subdivision 2, or Minnesota Rules, parts 9525.0900 to 9525.1020; and

WHEREAS, the Agency, pursuant to Minnesota Statutes, section 373.01 and 373.02, and 256.0112 wishes to purchase such program services from the Contractor; and

WHEREAS, the Contractor represents that it is duly qualified and willing to perform such services;

WHEREAS, the Agency and the Contractor, according to Minnesota Statutes 256.0112 (Grants and Purchase of Service Contracts) understand and agree that this contract services as a host county contract for services purchased from financially responsible agencies of other counties;

NOW, THEREFORE, in consideration of the mutual understandings and agreements set forth, the Agency and Contractor agree as follows:

1 1. Contractors Duties

a. The Agency agrees to purchase and the Contractor agrees to furnish semi- independent living services, as defined in and in accordance with Minnesota Rules, parts 9525.0900 to 9525.1020.

b. Pursuant to Appendix A, a copy of which is on file at the Agency Offices and which is hereby incorporated by reference, the Contractor agrees to provide:

1) An explicit description of the services to be provided;

2) An exposition of the staffing including job descriptions and professional qualifications of personnel;

3) An organization chart;

4) The number of program participants, and licensed capacity of program;

5) Program content; and

6) Program budget.

c. The Contractor shall, in writing within 10 days, notify the Agency whenever it is unable to, or going to be unable to, provide the required quality or quantity of the Purchased Services. Upon such notification, Agency shall determine whether such inability will require modification or cancellation of said contract.

2. Cost and Delivery of Purchased Services

a. The unit cost for providing semi-independent living services to eligible clients shall be $ 37.29 per hour beginning 7-1-2021. These rates will remain in effect until 6-30-2023 unless changed through legislative action. The number of units of service provided shall be as specified in each client’s individual service plan. Reimbursement shall be made on the basis of 100 percent of the full cost of service to eligible clients.

b. The Contractor certifies that the unit cost cited in paragraph 2.a. was calculated according to the reimbursement standards in Minnesota Rules, part 9525.0950.

c. The Contractor certifies that the services to be provided under this agreement are not available without cost to eligible clients. The Contractor further certifies that payment claims for Purchased Services will be in accordance with rates of payment which do not exceed amounts reasonable and necessary to assure quality of service. The contractor further certifies that

2 rates of payment do not reflect any administrative or program cost assignable to private pay or third-party pay service recipients.

Purchased services will be provided at the following sites:

Individual client residences and community locations

3. Eligibility for Services

a. The parties understand and agree that the eligibility of the client to receive the Purchased Services is to be determined in accordance with eligibility criteria established by the Agency’s Community Social Services Plan. The parties understand and agree that the Agency shall determine preliminary and final client eligibility.

b. It is understood and agreed by the parties that, for fee eligible clients, fees shall be charged and collected in accordance with fee policy and schedules adopted by the county board of commissioners and approved by the Commissioner of Human Services in accordance with the provisions of Minnesota Statutes, section 252.275.

c. The Contractor shall not charge any program or service fee to social services eligible clients except in accordance with b., above.

d. When the Agency has determined that the client is no longer eligible to receive purchased services or that services are no longer needed or appropriate, the Agency shall notify the Contractor within 5 days of the determination. The Agency shall notify the client of proposed termination of services in writing at least 10 days prior to the proposed agency action, and of the client’s right to appeal this proposed agency action.

e. The Contractor shall notify the Agency and the client in writing whenever the Contractor proposes to discharge or terminate service(s) to a client. The notice must be sent at least 30 days prior to the proposed date of discharge or termination, and must include the specific grounds for discharge or termination of service (s). The Contractor shall not discharge or terminate services to a client prior to the proposed date unless delay would seriously endanger the health, safety, or well-being of the client or others.

3 f. The Contractor shall establish written procedures for discharging a client or terminating services to a client. The written procedures shall include:

1) Preparation of a summary of findings, events and progress during the period of service to the client.

2) Written evidence of the reason for the discharge.

3) Specific recommendations for future programming.

4. Individual Service and Habilitation Plans

a. Services provided will de designed to assure that the person(s) attain(s) the goals specified in the person’s Coordinated Services and Supports Plan (CSSP). The Agency shall prepare an Individual Habilitation Plan (IHP) with stated short-term objectives having measurable behavioral criteria and provide the Contractor with a copy of the plan no later than 30 days after services have commenced. The Contractor shall assist the Agency in developing the IHP as requested by the Agency.

b. All CSSP’s and IHP’s for persons receiving services under this contract are hereby incorporated and made part of this contract.

c. The Contractor agrees to submit progress reports at least semi-annually on individual persons to the Agency, the person, and the person’s legal guardian or conservator, if any. The Contractor agrees to develop reports that will contain sufficient specificity to enable the Agency to determine the progress made in relation to the objectives in the person’s CSSP and IHP.

d. The Contractor agrees to participate in all interdisciplinary team meetings related to each person receiving services under this contract.

e. Performance of the Contractor will be monitored and evaluated in accordance with client outcomes as specified in the CSSP and IHP goals and objectives.

f. The Agency shall not delegate the development of CSSPs to the Contractor.

5. Payment for Purchased Services

a. Certification of expenditures: The Contractor shall, within fifteen working days following the last day of each calendar month, submit a standard invoice for social services purchased to the financially responsible County Social Service Agency. The Invoice shall show: (1) total program and administrative expenditures for the month; and (2) an itemized account of each social services eligible client, identifying service(s) provided, number of units and

4 cost per unit, including administrative costs allocated to the provision of purchased services to eligible clients.

b. Payment: The Agency shall, within 30 days of the date of receipt of the Invoice, make payment to the Contractor for all eligible clients identified on the invoice.

6. Monitoring and Records

The Contractor shall:

a. Send the following financial, statistical and social services reports to the Agency at the frequency listed:

1) Individual Client progress report (no less than semi-annually)

b. Cooperate with the Agency’s efforts to monitor and evaluate the Contractor’s performance. The Agency’s procedures for monitoring and evaluating the Contractor’s performance, including the Contractor’s compliance with licensure and service site requirements, may include, but are not limited to, on-site visits to the Contractor’s facility; review of client records; review of Contractor’s financial, statistical and program records; and review of reports and data provided by the Contractor at the Agency’s request.

c. Allow personnel of the Agency and the Minnesota Department of Human Services access to the Contractor’s office and access to and the right to copy records at reasonable hours to exercise their responsibility to monitor purchased services.

d. If the collection of social services fees is delegated to the Contractor, the Contractor shall provide the Agency with information about fees collected and the fee source.

e. Maintain all records pertaining to the contract at HSI Program Office for four years for audit purposes.

f. Comply with policies of the Minnesota Department of Human Services recording and monitoring procedures, as defined in the Department of Human Services Social Services Manual, and the administrative rules of the State Agency.

7. Safeguard of Client Information The use or disclosure by any party of information concerning an eligible client in violation of any rule of confidentiality provided for in Minnesota Statutes, Chapter 13, or for any purpose not directly connected with the Agency’s or Contractor’s

5 responsibility with respect to the Purchased Services hereunder is prohibited except on written consent of such eligible client, the client’s attorney or the client’s responsible parent or guardian. Curt Bossert is the responsible authority in charge of all data collected, used or disseminated by the Contractor in connection with the performance of this contract. See Minnesota Statutes, section 13.46, subdivision 10.

The County and the Contractor recognize and agree that under certain circumstances records generated or maintained by the County in connection with the provision of services pursuant to this Agreement may invoke the application of the Health Insurance Portability and Accountability Act of 1996. In such case, they agree to comply with the requirements of that Act. As a “covered entity” under HIPAA guidelines, HSI, Inc assures Brown County Family Services that they have policies, procedures, practices and training in place that assure compliance with HIPAA requirements.

The County will allow personnel of the Contractor, the Minnesota Department of Children, Families and Learning, the Minnesota Department of Human Services, and the Department of Health access to the County facility and records at reasonable hours to exercise their responsibility to monitor purchased services in accordance with applicable data privacy, legislative, HIPAA, and regulatory mandates for such activity.

The County agrees to provide each of its employees, volunteers, and agents with training regarding the rights of subjects of data under the Minnesota Government Data Practices Act and the Health Insurance and Accountability Act of 1996.

8. Equal Employment Opportunity and Civil Rights and Nondiscrimination (When applicable) the Contractor agrees to comply with the Civil Rights Act of 1964, Title VII (42 USC 2000e): including Executive Order No. 11246, and Title VI (42 USC 2000d): and the Rehabilitation Act of 1973, as amended by Section 504; (When applicable) Contractor certifies that it has received a certificate of compliance from the Commissioner of Human Rights pursuant to Minnesota Statutes, section 363.073 (1982). This section shall not apply if the grant is for less than $50,000, and the Contractor has employed twenty or less full-time employees during the previous 12 months.

9. Fair Hearing and Grievance Procedures

The Agency agrees to provide for a fair hearing and grievance procedure in conformance with Minnesota Statutes, section 256.045, and in conjunction with the fair hearing and grievance procedures established by administrative rules of the State Department of Human Services.

6 10. Bonding, Indemnity, Insurance and Audits

a. Bonding: (For Private/Non-Profit Contractors Only) The Contractor agrees to obtain and maintain for the duration of this agreement a fidelity bond covering the activity of the Contractor’s personnel authorized to receive or distribute monies. Such bond shall be in the amount of $100,000.

b. Indemnity: (For Private/Non Profit Contractors Only) The Contractor agrees that it will at all times defend, indemnify and hold harmless the Agency from any and all liability for loss, damage or injuries arising from its performance under this contract if:

1) By reason of any applicant or eligible person suffering bodily or personal injury, death, or property loss or damage either while participating in or receiving the care and services to be furnished by the Contractor under this contract, or while on premises owned, leased, or operated by the Contractor, or while being transported to or from the premises in a vehicle owned, operated, chartered, or otherwise contracted for by the Contractor or any officer, agent or employee thereof: or

2) By reason of any applicant or eligible person causing injury to, or damage to, the property of another person during any time when the Contractor, or any officer, agent or employee thereof has undertaken or is furnishing the care and services called for under this contract; or

3) By reason of any negligent act or omission or intentional act of the Contractor, its agents, officers or employees which causes bodily injury, death, personal injury, property loss, or damage to another during the performance of Purchased Services under this Contract.

c. Insurance: The contractor does further agree that in order to protect itself as well as the Agency and Brown County under the indemnity agreement provision hereinabove set forth, it will at all times during the term of the agreement have and keep in force: 1) A single limit or combined limit or excess umbrella general liability insurance policy of any amount of not less than $1,500,000 for property damage arising from one occurrence, $1,500,000 for total bodily injuries and/or damages arising from one occurrence, and $1,500,000 for total personal injuries and/or damages arising from one occurrence. Such policy shall also include contractual liability coverage protecting Brown County, its officers, agents, and employees by specific endorsement acknowledging the contract between the provider and the County, through the agency.

7 2) A single limit or combined limit or excess umbrella automobile liability insurance policy, if applicable, covering contractor owned, non-owned, and hired vehicles used regularly in the provision of services under this agreement, in an amount of not less than $1,500,000 per accident for property damage, $750,000 for bodily injury and/or damages to any one person, and $1,500,000 for total bodily injuries and/or damages arising from any one accident.

3) A professional liability insurance policy covering paid personnel or volunteers of the contractor while performing counseling and/or health care services under this agreement naming the County as an additional insured in the following amounts: $750,000 per claimant for personal injuries and/or damages, and $1,500,000 for total personal injuries and/or damages arising from one occurrence.

4) Worker's Compensation Insurance, if applicable.

5) Any policy obtained and maintained under this clause shall provide that it shall not be canceled, materially changed, or not renewed without thirty (30) days prior notice thereof to the County, through the agency.

6) The contractor shall provide Proof of Insurance Certificates for the above coverages to the Brown County Family Services.

7) The County and the contractor hereby waive any and all rights of subrogation they may have against each other.

d. Audit: The Provider agrees that within 120 days of the termination date of this Contract, to arrange for an audit which will be conducted by a certified public accounting firm. A copy of the audit shall be submitted to the Agency upon request.

11. Conditions of the Parties’ Obligations:

a. It is understood and agreed that in the event the reimbursement to the Agency from State sources is not obtained and continued at a level sufficient to allow for the purchase of the indicated quantity of Purchased Services, the obligations of each party hereunder shall thereupon be renegotiated.

b. This agreement may be canceled by either party at any time, with or without cause, upon 30 days notice, in writing, delivered by mail or in person.

8 c. Before the termination date specified in Section 1 of this agreement the Agency may evaluate the performance of the contractor in regard to terms of this agreement to determine whether such performance merits renewal of this agreement.

d. Any alterations, variations, modifications, or waivers of provisions of this agreement shall be valid only when they have been reduced to writing, duly signed, and attached to the original of this agreement.

e. No claim for services furnished by the Contractor, not specifically provided in the agreement, will be allowed by the Agency, nor shall the Contractor do any work or furnish any material not covered by the agreement, unless this is approved in writing by the Agency. Such approval shall be considered to be a modification of the agreement.

f. In the event that there is a revision of Federal regulations which might make this agreement ineligible for Federal financial participation, all parties will review the agreement and renegotiate those items necessary to bring the agreement into compliance with the new Federal regulations.

12. Subcontracting:

The Contractor shall not enter into subcontracts for any of the goods and services contemplated under this agreement without written approval of the Agency. All subcontracts shall be subject to the requirements of this contract. The Contractor shall be responsible for the performance of any subcontractor.

13. Miscellaneous:

a. Entire Agreement: It is understood and agreed that the entire agreement of the parties is contained herein and that this agreement supersedes all oral agreements and negotiations between the parties relating to the subject matter hereof, as well as any previous agreements presently in effect between the Contractor and any county social services agency relating to the subject matter hereof.

9 IN WITNESS WHEREOF, the parties have caused this contract to be duly executed intending to be bound thereby.

APPROVED:

DIRECTOR: CONTRACTOR: County Social Service Agency HABILITATIVE SERVICES, INC Executive Director

By By

Date Date

CHAIRPERSON: COUNTY ATTORNEY: County Board of Commissioners (as to form and execution)

By By

Date Date

10 REQUEST FOR BOARD ACTION

Requested Board Date: 6-22-2021 Originating Department: Human Services Flexibility:

Item: Request for additional waiver case Presenter: Barb Dietz, Human Service manager for the 2022 budget year Director and Annie Braun, Waiver Supervisor Estimated time: 10 minutes

Board Action Requested: To add a Disability Waiver Case Manager position to our budget for 2022.

Background: In 2013, we hired an autism specialist who has worked with children and adults who qualify for a variety of different services including Child Welfare Targeted Case Management, CADI or DD waiver. The emphasis has been on working with young children, recently diagnosed so parents could become educated on early intervention services which are most beneficial the earlier started. This program has grown considerably since 2013 and the autism specialist has incorporated a regular parent support group and children’s groups as part of the services she provides. The caseload should be between 25 to 30 children but has increased by 50% since 2017 and is now at 48. There have been many internal conversations on how to address this need as we have also seen an increase of 28% in caseload size for our disability waiver workers since 2016. We would like the autism specialist to be able to continue to focus her attention on new referrals and transfer cases once eligibility and services have been established. However, with the current caseload of our other waiver case managers in excess of the recommended size (45/50 – Brown County is at 60) this has been difficult to do. DHS and the legislature has placed a lot of emphasis on the waiver programs and the assessment process in the past few years. Significant changes are coming with the MnChoices Revision this fall and Waiver Reimagine in the next three years. We see a need to add another waiver case manager to responsibly handle the increased referrals that we have received and likely will continue to receive.

Information on caseload sizes and the impact of too high a caseload is noted on the attachment. Budgeting information is also provided which indicates the costs of this position should be covered by the revenue received from providing services.

Cc: Ruth Schaefer Supporting Documents: X Attached None Administrator’s Comments:

Notations: 2022 New Position – Disability Waiver Case Manager

Salary – Bachelor’s social worker $56,600

Health Insurance – Single $10,650

PERA, FICA, Med Tx, Life Ins $17,158

Total Salary and Benefits $84,408

Related Expenses:

(Conference costs, mileage, training, cell phone) $2,140

Total Expense: $86,548

Estimated Revenue: $65,860

2021 average revenue for each of the four Developmental Disability Social workers (Waiver Case Management, VA/DD TCM, SCHA Ability Care) = $89,000 – 26% overhead costs = $65,860

LTSS funds received from completion of MnChoice assessments $37,976 In 2021 = $548,027/427 assessments = $1283 per assessment 201 assessments completed by these four DD social workers (average 50 per worker). Estimate 40 per worker in 2022 or $51,320 – 26% overhead costs = $37,976

Estimated Net Revenue: $103,836 Caseload Size Data Autism Social Worker / Disability Waiver Case Managers As of May 2021

Recommended caseload size for Autism Social Worker1: 25-30  Current Autism Social Worker caseload size: 48 o 50% increase since 2017 o 24 cases with monthly face-to-face contact expectation

Recommended caseload size for Disability waiver staff2: 45-50  Current BCHS Disability Waiver Caseload equivalent size3: 60 o 28% increase in caseload size per worker since 2017 . Increase split evenly between waiver cases and MnCHOICES assessments  Disability waiver increase of 14% since 2016  MnCHOICES assessment increase of 14% since 2016

Impact of inordinate caseload sizes:

 Missed monthly face-to-face contacts resulting in decrease in quality of service and loss of revenue  Inadequate documentation for billing which leads to loss of revenue  Inadequate response to client needs leading to increase in community-wide costs due to crisis response and placement costs  Increase in staff dissatisfaction and burnout

1 Autism social worker has combination of Child Welfare Targeted Case Management (CW-TCM) and disability waiver cases. An average of half of the caseload requires monthly face-to-face contact. Caseload size recommendation is determined by combining state recommendation of 15 cases for CMH CM (most similar to CW- TCM) and regional recommendation for disability waiver caseload of 45-50 waiver cases per worker.

2 Regional counties actual caseload sizes running between 45-60 cases. Majority of counties have a separate staff position to complete COR/new reassessments. MCO care coordination responsibility varies between regional counties (case coordination provided by case manager OR separate staff position OR public health).

3 Caseload equivalent size based on current average waiver caseload of 53 plus 2-3 County-of-residence (COR)/new MnCHOICES assessments per month. 1 COR/New MnCHOICES assessment is equivalent to 3-4 cases based on full- time MnCHOICES assessor position completing 12-15 assessments per month. REQUEST FOR BOARD ACTION

Requested Board Date: 6-22-2021 Originating Department: Flexibility: Brown County Human Services

Item: Presenter: Barb Dietz Claim payments Estimated time: 5 minutes

Board Action Requested: Consider payment of claims in the amount of $35,552.85. In accordance with MS 375.12 the following claims exceed $2,000: Brown Co Public Health Nursing $3,000.00; Greater MN Family Services $13,163.81; Pro Kinship For Kids $3,250.00; Southern MN Crisis Nursery $6,250.00; Verizon Wireless $3,121.52; Eleven payments less than $2000 total $6,767.52. Final total is $35,552.85. Background :

Supporting Documents: X Attached None Administrator’s Comments:

Notations:

BCHS ADMIN Board List 6/22/2021

Estimated County Vendor Name Description Cost Amount ELAN FINANCIAL SERVICES BATIERIES 43% 12.59 ELAN FINANCIAL SERVICES 2 STEP STOOLS 43% 24.49 ELAN FINANCIAL SERVICES 5/24 LODGING/SCHWAB 43% 105.96 ELAN FINANCIAL SERVICES 5/19 MONEY ORDER FEE 18% 1.30 ELAN FINANOAL SERVICES 6/9 MONEY ORDER FEE 18% 1.75 ELAN FINANOAL SERVICES BATTERIES 36% 23.39 ELAN FINANCIAL SERVICES 2 STEP STOOLS 36% 45.49 ELAN FINANOAL SERVICES ELDER ABUSE TRAINING/BRAUN 36% 65.00 ELAN FINANCIAL SERVICES TIMERS/NON SED FLEX 0% 57.48 ELAN FINANCIAL SERVICES ITEMS FOR CAMP/NON SED FLEX 0% 67.91 ELAN FINANCIAL SERVICES OUTDOOR ACT GAMES/NON SED FLEX 0% 31.80 ELAN FINANCIAL SERVICES FATHERS ADOPT RGTRY SEARCH/NON 0% 100.00 ELAN FINANCIAL SERVICES ELDER ABUSE TRAINING/NESVOLD 36% 65.00 ELAN FINANCIAL SERVICES ELDER ABUSE TRAINING/KRUSE 36% 65.00 ELAN FINANCIAL SERVICES ELDER ABUSE TRAINING/PENKERT 36% 65 .00 ELAN FINANCIAL SERVICES ELDER ABUSE TRAINING/LEACH 36% 65 .00 ELAN FINANCIAL SERVlCES ELDER ABUSE TRAINING/PETTERSON 36% 65.00 ELAN FINANCIAL SERVICES PIZZA/FAM FAC ACTMTY 0% 57 .69 ELAN FINANCIAL SERVICES SNACKS/SUPPUES FAM FAC ACTIVI 0% 84.86 ELAN FINANCIAL SERVICES PRIORITY OVERNIGHT SHIPPING 0% 71.84 VERIZON WIRELESS SMART PHONES MS 7265 PHN 41.51 VERIZON WIRELESS HOT SPOTS 4033403941896804 PHN t50 .06 VERIZON WIRELESS CICT CELL 9424 729573473011- PHN 217.27 VERIZON WIRELESS SMART PHONE 8003 1180 1660 PHN 124 .53 VERIZON WIRELESS HOT SPOTS 4890 4034 4036 PHN 105.03 VERIZON WIRELESS SMART PHONE 6596 PHN 41.51 VERfZON WIRELESS WIC SMART PHONE 6174 PHN 41.5J VERIZON WIRELESS HOT SPOTS 4813 4038 PHN 70.02 VERIZON WIRELESS SMART PHONE 96219024 0385 2205 PHN 207.55 VERIZON WlRELESS CELL PHONE SERV/DIETZ 43% 14.53 VERIZON WIRELESS CELL PHONE SERV/INC MAINT 43% 4J .51 VERIZON WIRELESS CELL PHONE SERV/DIETZ 36% 26 .98 VERIZON WIRELESS CELL PHONE SERVISS SPVRS 36% 129.53

1 VERIZON WIRELESS CELL PHONE SERVISS 36% 1,563.43 VERlZON WIRELESS CELL PHONE 5ERV/AMHI 36% 217.55 VERIZON WIRELESS TABLET CELL PHONE SERVrrRANSrr 0% 12900 TOTAL tl ,198.07

TOTAL COUNTY COST $948.85 ==~== BCHS Collaborative Board List 6/22/2021 All 0 G/o COUNTY COST

Vendor Name Description Amount BROWN CO HEALTH NURSING APR UCGRANT 3,000.00 GREATER MN SERVICES JUN COlLAB COORD SERVICES 729.94 GREATER MN FAMILY SERVICES JUN GRANT GREATER MN FAMILY SERVICES JUN COlLAB COORD

GREATER MN FAMILY SERVICES JUN STRATEGIC INffiATIVE COORD 61389.17 MN FAMILY SERVICES JUN FGDM 2,000.00 GREATER MN FAMILY SERVICES MAY FAM CLINICAL SPRVSN PRO KINSHIP FOR KIDS JUN MENTOR PROGRAM 3,250.00 SOUTHERN MN CRISIS NURSERY CHILD SHELTER 6,250.00

TOTAL ======BCHS MA Board List 6/22/2021 All 0% COUNTY COST Vendor Name Descri pDon Amount CliENT MAY MED PREM CUENT MAY MED PREM 374. CUENT MAY MED INS PREM 861.30 CUENT MAY MED INS PREM 209.40 CLIENT MAY MED INS PREM JUN MED INS 1/045.99 CUENT MED INS PREM 283.28 CLlENT APR MED INS PREM 54 CLlENT MAY MED PREM 310.54 CLlENT MAY MED INS 271 CLlENT MED INS PREM 407.82 CLIENT MAY MED INS PREM CliENT MAY MED INS PREM TOTAL ======CONSENT AGENDA

June 22nd, 2021

1. Introduction of Human Service employees hired in the past year: Due to COVID limitations, I have not brought new staff to the County board meetings to be introduced. So today, I am inviting three staff hired in the last six months to the Board meeting to be introduced. This will occur before the first Human Service agenda item so the staff can leave as needed. Those being introduced will be Abigail Schwab, Child Care Specialist; Jeffrey Schneider, AMH Social Worker and Christy Engel, AMH Social Worker.

2. Attached Reports: a. Out of Home Placement Graph: The cost of out of home placements paid in June was similar to what was paid in May for Probation, Human Services and Truancy. b. Heartland Express: Again a slight decrease in ridership from April to May this year but significantly higher than a year ago.

3. Transportation of Children and Youth in Foster Care: We have been working on renewing the annual purchase of service agreements with the New Ulm, Sleepy Eye, Springfield and Comfrey school districts which states that Brown County Human Services is responsible for determining the appropriate education placement for a child in out of home placement. The presumption is that the child would remain in the school of origin to provide school and educational continuity for the child unless contrary to the child’s best interests. The school and human service agency both have responsibilities related to this decision-making and payment for the transportation needed to get the child to the school of origin.

4. Northstar Care Fiscal Reconciliation Report: Last month I was asked by a lay board member about adoption assistance. I responded that this is a cost to the State and not a county expense. This is not entirely accurate. Under Northstar Care, which became effective January 1, 2015, the cost of care for children in family foster care and youth in extended foster care, children who have a transfer of permanent legal and physical custody to a relative, and children eligible to be adopted were shared by counties, tribes and the State of MN. The non-federal share of these costs are divided between a state share (approximately 57%) and agency/county share (approximately 43%). At the end of every quarter a reconciliation is done by adding the costs of these programs for Brown County clients, subtracting the amount of IVE reimbursement we received, determining Brown County’s % share and subtracting the county issued payments for child foster care we already paid that quarter. We may have an additional amount we owe or we may receive a refund from the State if our foster care costs were higher than our county share. As an example for 2019, Quarter 4, we received a refund of $808; in 2020, Quarter 1 we owed DHS $6,774.00 and in Quarter 2, we owed DHS $3,371.00. Any payments we owe DHS will show up on the approved closed payments presented to the Board and come out of our Out of Home Placement Budget. Brown County Out-of-Home Placement Costs 2021 YTD: Expense Budget: $500,000.00 2021 YTD: Expenses : $559,000.00 Human Services Probation Truancy Total Income 2021 YTD: Income Budget: $100,100.00 2021 YTD: Income: $48,000.00 140 134

120

102 100 94 95 93 92 90 88 84 80 83 80 Budget Amount = $1,000,000 80 77 78 76 73 71 72 71 72 64 61 62 60 56 56 54 56 48 46 48 49 44 46 46 44 45 45 41 43 37 39 40 37 34 33 27 24 26 22 26 23 26 25 23 18 19 16 22 20 18 14 12 15 16 Budget Amount = $200,200 12 11 11 12 11 12 7 8 7 4 4 5 2 3 3 4 3 11 4 0 0 9 1 0 0 0 0 0 20JF MA M J J A S O N D21JF M A M J RIDERSHIP -- PASSENGER TRIPS BROWN COUNTY HEARTLAND EXPRESS BOARD REPORT

Seniors Disabled Adults Children Year End Totals Year #12 2005-2006 20,922 34,152 6,688 1,168 62,930 Year #13 2006-2007 19,585 33,758 7,396 1,274 62,013 Year #14 2007-2008 21,741 30,567 6,731 757 59,796 Year #15 2008-2009 23,525 31,927 5,261 873 61,586 Year #16 2009-2010 20,609 38,114 5,013 1,375 65,111 Year #17 2010-2011 21,205 34,894 5,389 952 62,440 Year #18 2011-2012 20,630 31,763 5,840 763 58,996 Year #19 2012-2013 19,119 27,532 8,173 817 55,641 Year #20 2013-2014 16,835 26,161 11,781 1,361 56,138 Year #21 2014-2015 15,534 23,939 13,626 2,165 55,264 Year #22 2015-2016 14,640 24,493 13,678 3,078 55,889 Year #23 2016-2017 14,235 23,176 13,832 2,484 53,727 Year #24 2017-2018 12,668 21,782 13,538 2,943 50,931 Year #25 2018-2019 13,259 20,399 15,162 2,482 51,302 Year #26 2019-2020 12,064 15,890 14,241 1,413 43,608 Current Year 2020-2021 8407 8660 12799 399 30265 2019-2020 Seniors Disabled Adults Children Month End Total July '19 1261 1593 1403 222 4,479 August 1073 1946 1730 85 4,834 September 1081 1636 1431 292 4,440 October 1513 1745 1685 117 5,060 November 1073 1639 1550 154 4,416 December 1327 1468 1273 65 4,133 January '20 1345 1893 1301 248 4,787 February 1165 1622 1451 152 4,390 March 811 957 1063 29 2,860 April 317 566 205 12 1,100 May 473 279 486 18 1,256 June 625 546 663 19 1,853 YTD Totals 12,064 15,890 14,241 1,413 43,608 Current Year 2020-2021 (YTD) Seniors Disabled Adults Children Month End Total July '20 633 561 1025 26 2245 August 755 566 874 68 2263 September 820 745 986 16 2567 October 777 822 1095 20 2714 November 472 525 996 21 2014 December 607 525 1071 27 2230 January '21 629 857 1039 9 2534 February 1061 912 1221 41 3235 March 925 1105 1808 60 3898 April 879 1047 1454 71 3451 May 849 995 1230 40 3114 June 0 YTD Totals 8407 8660 12799 399 30265

Heartland Express YTD Statistics Prepared by Family Services 6/16/2021 REQUEST FOR BOARD ACTION

Requested Board Date: 6-22-2021 Originating Department: Probation Flexibility: Yes

Item: Approve position for Truancy in Presenter: Les Schultz, Director; Andy 2022 Braulick-Truancy Officer

Board Action Requested:

Approve 30 hour per week school year truancy case aid position for 2022. Please see attached document. Funding options include potential Families First Collaborative, State grants or county levy.

Please note the Office of Justice Programs that funded the first two years of our truancy program to get it up and running decided, due to Covid-19, to fund our program for an additional two years with a slight reduction in overall funding. This alone will save the county $148,612 in the next two years.

Background:

See Attached

Cc: Ruth Schaefer Supporting Documents: X Attached None Administrator’s Comments:

Notations:

BROWN COUNTY PROBATION DEPARTMENT

1 South State Street Phone: 507.233.6620 P O Box 248 Fax:: 507.233.6649 New Ulm MN 56073-0248 ______

DATE: June 16, 2021

TO: Sam Hanson, Brown County Administrator Brown County Commissioners

FROM: Les P. Schultz, Probation Director

RE: Additional Staff

Probation is proposing a 2022 half-time probation case aid for assistance with the Stop Truancy Program. We took over this program in October of 2019 with an estimated maximum client referrals at 40. In our first 12 months we had over 140 students in the program. No one person can manage this caseload alone.

There have been a few times when we received 20 referrals in one day from a specific school. For example, in September of 2020 we rec'd a total of 32 referrals for the program.

Schools reported many students being referred for the program were not turning on their computers on during distance learning that was implemented due to Covid-19. When a student had three unexcused absences a pre-truancy referral was made. Due to the overload, many times that first referral would be over 20 misses. So many students are now a year behind in their coursework that will need to be made up in order to graduate on time. Attendance will be critical in the upcoming year.

The proposed case aid would work 30 hours per week through the school months (September through May). This person would assist with paperwork, data entry, assessments, maintaining attendance rosters and other work as assigned. This would leave more time for the truancy officer to be meeting with parents and students and resolving attendance issues.

The estimated hourly rate would be similar to a case aid in the social services department at around $18 per hour. This would total approximately 1,080 hours for a total of $19,440 and with benefits the total would be around a total of $25,000. If you add in a one-time cost for a laptop and cell phone along with some ongoing costs the total for a half-time position for nine months would total around $28,000. There is no reimbursement from the Department of Corrections for truancy type positions so this would run at full county cost. We will look for grants that might assist or allow some

reduction in costs. It is possible the Families First Grant might pay for the entire position, but application and review is this fall.

The county should note that we did not fill a probation position when Agent Wonn retired in December of 2019, her cases were distributed to other agents and our truancy officer came in to fill that position, so our agents are stretched with heavy caseloads at this time.

This position is warranted based upon our numbers and workload. If we do not fill this position we will have to cut back on services provided with will result in less students graduating high school.

LS:ls

REQUEST FOR BOARD ACTION

Requested Board Date: 6-22-2021 Originating Department: Assessor Flexibility:

Request Full Time Appraiser Update: Presenter: Anne Grunert/ Diane Dunn

Board Action Requested: Approve Full Time Appraiser position with anticipated start date of March 2022.

Background: Requesting approval of a Full Time Appraiser to start around March of 2022. This would be for the townships/city that are currently contracting with a Local Assessor. This position will not be needed if the Local Assessor continues to contract with these areas for the 2022 calendar year.

Cc: Ruth Schaefer

Supporting Documents: Attached X None Administrator’s Comments:

Notations:

REQUEST FOR BOARD ACTION

Requested Board Date: 6-22-2021 Originating Department: Flexibility: Auditor-Treasurer

Item: General Government Claims Presenter: Jean Prochniak Estimated time: 5 minutes

Board Action Requested: Consider payment of general government claims in the amount of $89,511.77.

Background:

Supporting Documents: X Attached None Administrator’s Comments:

Notations: RBAFormat.DOC

jderksen *** Brown County *** 6/16/21 9:42AM Audit List for Board COMMISSIONER'S VOUCHERS ENTRIES Page 1

Print List in Order By: 2 1 - Fund (Page Break by Fund) Page Break By: 1 1 - Page Break by Fund 2 - Department (Totals by Dept) 2 - Page Break by Dept 3 - Vendor Number 4 - Vendor Name

Explode Dist. Formulas?: N

Paid on Behalf Of Name on Audit List?: N

Type of Audit List: D D - Detailed Audit List S - Condensed Audit List

Save Report Options?: N jderksen *** Brown County *** 6/16/21 9:42AM Audit List for Board COMMISSIONER'S VOUCHERS ENTRIES 1 General Revenue Fund Page 2

Vendor Name Rpt Warrant Description Invoice # Account/Formula Description 1099 No. Account/Formula Accr Amount Service Dates Paid On Bhf # On Behalf of Name

1 DEPT Commissioners 6948 BERG/ANTON 01-001-0000-0000-6330 96.32 5/4-5/26/21 Mileage Reimb. Mileage N 6948 BERG/ANTON 96.32 1 Transactions

1 DEPT Total: 96.32 Commissioners 1 Vendors 1 Transactions

45 DEPT County Auditor-Treasurer 3813 League of Minnesota Cities 01-045-0000-0000-6240 276.00 Auditor position advertising 344276 Publication/Advertising Expense N 3813 League of Minnesota Cities 276.00 1 Transactions

45 DEPT Total: 276.00 County Auditor-Treasurer 1 Vendors 1 Transactions

60 DEPT Information Technology 214 MN Counties Computer Cooperative 01-060-0000-0000-6405 59.60 2 additional adobe pro users-J 2105028 Computer/Printer Parts & Supplies N 214 MN Counties Computer Cooperative 59.60 1 Transactions

6588 OPG-3 INC 01-060-0000-0000-6300 15,852.00 Laserfische Annual Maint. 5004 Furniture & Equip Maint. N 6588 OPG-3 INC 15,852.00 1 Transactions

8060 STATE OF MN - OFFICE OF MN.IT SERVICES 01-060-0000-0000-6200 1,700.00 MAY'21 MNNET DV21050331 Communications/Telephone N 8060 STATE OF MN - OFFICE OF MN.IT SERVICES 1,700.00 1 Transactions

7121 TYLER TECHNOLOGIES INC 01-060-0142-0000-6999 17,028.00 Tyler Tax project implementati 070105949 Non-Expense Disbursements N 7121 TYLER TECHNOLOGIES INC 17,028.00 1 Transactions

60 DEPT Total: 34,639.60 Information Technology 4 Vendors 4 Transactions

61 DEPT Central Administration 7040 River Bend-Kemske Business Products 01-061-0000-0000-6400 6.51 Office Supplies-bndr clps 12112 Departmental Supplies N 7040 River Bend-Kemske Business Products 6.51 1 Transactions

Vendor Name Rpt Warrant Description Invoice # Account/Formula Description 1099 No. Account/Formula Accr Amount Service Dates Paid On Bhf # On Behalf of Name 61 DEPT Total: 6.51 Central Administration 1 Vendors 1 Transactions

62 DEPT Elections 7535 KNOWINK 01-062-0000-0000-6374 2,250.00 Poll Pad Annual Maint Fee 7880 Software Expense < $5,000 N 01-062-0000-0000-6374 1,000.00 ePulse Live Connectivity-Annua 7880 Software Expense < $5,000 N 01-062-0000-0000-6374 90.00 Annual activation fee-Hot Spot 7880 Software Expense < $5,000 N 7535 KNOWINK 3,340.00 3 Transactions

62 DEPT Total: 3,340.00 Elections 1 Vendors 3 Transactions

63 DEPT Personnel Administration 3304 ALLINA HEALTH SYSTEM 01-063-0000-0000-6294 297.00 PreEmpPhys-B,CE,JR 320165127 Employment Physicals And Testing 6 3304 ALLINA HEALTH SYSTEM 297.00 1 Transactions

7040 River Bend-Kemske Business Products 01-063-0000-0000-6400 7.90 Office Supplies-bndr clps/stap 12112 Departmental Supplies N 7040 River Bend-Kemske Business Products 7.90 1 Transactions

63 DEPT Total: 304.90 Personnel Administration 2 Vendors 2 Transactions

90 DEPT County Attorney 7040 River Bend-Kemske Business Products 01-090-0000-0000-6400 110.79 Blu-ray discs 343075-00 Departmental Supplies N 7040 River Bend-Kemske Business Products 110.79 1 Transactions

90 DEPT Total: 110.79 County Attorney 1 Vendors 1 Transactions

100 DEPT County Recorder 7040 River Bend-Kemske Business Products 01-100-0000-0000-6400 12.50 Paper rolls 342762 Departmental Supplies N 7040 River Bend-Kemske Business Products 12.50 1 Transactions

100 DEPT Total: 12.50 County Recorder 1 Vendors 1 Transactions

107 DEPT Planning And Zoning

Vendor Name Rpt Warrant Description Invoice # Account/Formula Description 1099 No. Account/Formula Accr Amount Service Dates Paid On Bhf # On Behalf of Name 6823 BRAUN/BRIAN H 01-107-0000-0000-6148 40.00 June 8th'21 P&Z Per Diem Y 01-107-0000-0000-6330 22.40 June 8th '21P&Z 40 MI @ 0.56 Mileage N 6823 BRAUN/BRIAN H 62.40 2 Transactions

4857 Potter/Dennis 01-107-0000-0000-6148 40.00 June 8th'21 P&Z Per Diem Y 01-107-0000-0000-6330 33.60 June 8th '21 P&Z 60 MI @ Mileage N 4857 Potter/Dennis 73.60 2 Transactions

6997 ROLLOFF/JOHN 01-107-0000-0000-6148 40.00 June 8th '21 P&Z Per Diem Y 6997 ROLLOFF/JOHN 40.00 1 Transactions

265 STADHEIM/JOSEPH 01-107-0000-0000-6148 40.00 June 8th '21 P&Z Per Diem Y 265 STADHEIM/JOSEPH 40.00 1 Transactions

107 DEPT Total: 216.00 Planning And Zoning 4 Vendors 6 Transactions

110 DEPT Government Buildings 1090 DESIGN HOME CENTER 01-110-0000-0000-6300 101.98 Eggshell paint for Recorder's 143564 Furniture & Equip Maint. N 1090 DESIGN HOME CENTER 101.98 1 Transactions

4356 Full Service Electric Inc 01-110-0135-0000-6300 366.30 Electrical for garage door ope 13716 Furniture & Equip Maint. N 01-110-0136-0000-6300 114.35 Electrical for garage door ope 13716 Furniture & Equip Maint. N 01-110-0140-0000-6300 28.30 Electrical outlet for new wate 13717 Furniture & Equip Maint. N 4356 Full Service Electric Inc 508.95 3 Transactions

5613 MENARDS (CH 33000266) 01-110-0135-0000-6302 17.52 Landscaper mix 10# 47215 Care Of Grounds N 01-110-0136-0000-6302 5.47 Landscaper mix 10# 47215 Care Of Grounds N 01-110-0140-0000-6400 6.48 Tank sprayer/bowl brush/toilet 47267 Departmental Supplies N 01-110-0140-0000-6400 8.78 Wasp spray/batteries/Glade Air 47315 Departmental Supplies N 5613 MENARDS (CH 33000266) 38.25 4 Transactions

Vendor Name Rpt Warrant Description Invoice # Account/Formula Description 1099 No. Account/Formula Accr Amount Service Dates Paid On Bhf # On Behalf of Name 01-110-0140-0000-6302 6.86 Plants/potting soil for CSB Bu 6440383 Care Of Grounds N 1027 Runnings-Marshall 6.86 1 Transactions

8467 STEP SAVER INC 01-110-0135-0000-6400 90.70 Bulk Softener Salt 146196 Departmental Supplies N 01-110-0136-0000-6400 28.31 Bulk Softener Salt 146196 Departmental Supplies N 8467 STEP SAVER INC 119.01 2 Transactions

110 DEPT Total: 775.05 Government Buildings 5 Vendors 11 Transactions

141 DEPT License Bureau 1609 Innovative Office Solutions 01-141-0000-0000-6320 164.31 Toner, HP26X-High Yield-black- IN3370714 Copy Mach. Maint/Supplies N 1609 Innovative Office Solutions 164.31 1 Transactions

141 DEPT Total: 164.31 License Bureau 1 Vendors 1 Transactions

200 DEPT Sheriff 62 Galls LLC 01-200-0000-0000-6450 93.70 outer duty belt and glove pouc 018493582 Uniform Supply N 01-200-0000-0000-6450 81.20 Outer duty belt - 341 018549220 Uniform Supply N 01-200-0000-0000-6450 116.86 Shirts 018568587 Uniform Supply N 62 Galls LLC 291.76 3 Transactions

575 MN HIGHWAY SAFETY & RESEARCH CENTER 01-200-0000-0000-6355 445.00 333 - EVO/Pit refresher Hybrid 629430-8605 Training Expense N 575 MN HIGHWAY SAFETY & RESEARCH CENTER 445.00 1 Transactions

1999 NEW ULM TIRE INC 01-200-0000-0000-6310 387.79 334 - brakes 257070 Vehicle Maintenance N 1999 NEW ULM TIRE INC 387.79 1 Transactions

8257 SPRINGFIELD STATION 01-200-0000-0000-6560 40.50 fuel 1885 Gasoline & Oil N 8257 SPRINGFIELD STATION 40.50 1 Transactions

2813 WEELBORG CHEVROLET LLC 01-200-0000-0000-6310 174.60 341 -charging light on - no po 101596 Vehicle Maintenance Y

Vendor Name Rpt Warrant Description Invoice # Account/Formula Description 1099 No. Account/Formula Accr Amount Service Dates Paid On Bhf # On Behalf of Name 01-200-0000-0000-6310 41.55 336 - when turning rt makes ru 101609 Vehicle Maintenance Y 2813 WEELBORG CHEVROLET LLC 216.15 2 Transactions

200 DEPT Total: 1,381.20 Sheriff 5 Vendors 8 Transactions

250 DEPT Corrections-Jail 2153 A H Hermel Company 01-250-0207-0000-6814 72.23 jail commissary 878876 Jail Canteen Account N 2153 A H Hermel Company 72.23 1 Transactions

8515 BOB BARKER COMPANY 01-250-0000-0000-6400 244.75 tumbler for jail INV1624336 Departmental Supplies N 8515 BOB BARKER COMPANY 244.75 1 Transactions

382 JOURNAL INC/THE 01-250-0000-0000-6240 304.05 FT correctional officer ad 442904 Publication/Advertising Expense N 382 JOURNAL INC/THE 304.05 1 Transactions

5175 Keefe Supply Company 01-250-0207-0000-6814 85.44 jail commissary 1450455 Jail Canteen Account N 01-250-0207-0000-6814 414.63 jail commissary 1451600 Jail Canteen Account N 01-250-0000-0000-6400 350.64 Soap dish, toothbrush, rolaids 1451601 Departmental Supplies N 5175 Keefe Supply Company 850.71 3 Transactions

724 Sioux Trails Mental Health Ctr 01-250-0000-0000-6363 168.17 Mental health servics SD 06/08/2021 Medical Care Of Prisoners 6 724 Sioux Trails Mental Health Ctr 168.17 1 Transactions

250 DEPT Total: 1,639.91 Corrections-Jail 5 Vendors 7 Transactions

251 DEPT Probation 3696 ALLINA HEALTH SYSTEM - NW 7710 01-251-0000-0000-6400 125.00 Replace AED electrodes/battery CI00005336 Departmental Supplies 6 3696 ALLINA HEALTH SYSTEM - NW 7710 125.00 1 Transactions

6537 COMMUNITY COMPLIANCE MONITORING SERVICES 01-251-0295-0000-6354 752.00 Ream grant participants MAY21A-BC Electronic Monitoring Y 01-251-0000-0000-6354 212.50 EHM, JG MAY21JV-BC Electronic Monitoring Y

Vendor Name Rpt Warrant Description Invoice # Account/Formula Description 1099 No. Account/Formula Accr Amount Service Dates Paid On Bhf # On Behalf of Name 6537 COMMUNITY COMPLIANCE MONITORING SERVICES 964.50 2 Transactions

7254 GROCHOW/MATTHEW ELROY 01-251-0298-0000-6816 1,594.13 DC surveillance reimb - May/Ju Program Expense Y 7254 GROCHOW/MATTHEW ELROY 1,594.13 1 Transactions

1999 NEW ULM TIRE INC 01-251-0000-0000-6310 108.36 Diagnose & repair wires '16 Fu 257089 Vehicle Maintenance N 1999 NEW ULM TIRE INC 108.36 1 Transactions

99460 Prairie Lakes Juvenile Detention Center 01-251-0280-0000-6844 984.00 Detention, JG 563-196-1 Juvenile Hold Expenses Y 01-251-0280-0000-6844 4,428.00 Detention, DS 563-196-1 Juvenile Hold Expenses Y 99460 Prairie Lakes Juvenile Detention Center 5,412.00 2 Transactions

6115 Premier Biotech Labs LLC 01-251-0000-0000-6375 354.00 Drug testing confirmations L3329046 Drug Testing 6 6115 Premier Biotech Labs LLC 354.00 1 Transactions

251 DEPT Total: 8,557.99 Probation 6 Vendors 8 Transactions

601 DEPT County Extension 7381 BAILEY/REBECCA 01-601-0000-0000-6148 40.00 CEC Per Diem Per Diem Y 01-601-0000-0000-6330 22.51 June'21 CEC Mileage Mileage N 7381 BAILEY/REBECCA 62.51 2 Transactions

247 BRANDT/KELSEY 01-601-0000-0000-6148 40.00 CEC Per Diem Per Diem Y 01-601-0000-0000-6330 14.56 June'21 CEC Mileage Mileage N 247 BRANDT/KELSEY 54.56 2 Transactions

429 KARNITZ/RODNEY 01-601-0000-0000-6330 15.68 June'21 CEC Mileage Mileage N 01-601-0000-0000-6148 40.00 CEC Per Diem Per Diem Y 429 KARNITZ/RODNEY 55.68 2 Transactions

8372 Olson/Annette M 01-601-0000-0000-6148 40.00 CEC Per Diem Per Diem Y Copyright 2010-2020 Integrated Financial Systems jderksen *** Brown County *** 6/16/21 9:42AM Audit List for Board COMMISSIONER'S VOUCHERS ENTRIES 1 General Revenue Fund Page 8

Vendor Name Rpt Warrant Description Invoice # Account/Formula Description 1099 No. Account/Formula Accr Amount Service Dates Paid On Bhf # On Behalf of Name 01-601-0000-0000-6330 14.56 June'21 CEC Mileage Mileage N 8372 Olson/Annette M 54.56 2 Transactions

425 PORTNER/SOPHIA 01-601-0000-0000-6148 40.00 CEC Per Diem Per Diem Y 01-601-0000-0000-6330 3.58 June'21 CEC Mileage Mileage N 425 PORTNER/SOPHIA 43.58 2 Transactions

601 DEPT Total: 270.89 County Extension 5 Vendors 10 Transactions

1 Fund Total: 51,791.97 General Revenue Fund 65 Transactions

Vendor Name Rpt Warrant Description Invoice # Account/Formula Description 1099 No. Account/Formula Accr Amount Service Dates Paid On Bhf # On Behalf of Name

481 DEPT Public Health Nursing 8679 Hemocue America 06-481-0470-0000-6432 198.00 Cuvettes for WIC clinic 3252518 Program Supplies N 8679 Hemocue America 198.00 1 Transactions

441 Springfield Advance Press 06-481-0463-0000-6233 49.00 Annual Subsc - July 2021 Subscriptions & Publications N 441 Springfield Advance Press 49.00 1 Transactions

481 DEPT Total: 247.00 Public Health Nursing 2 Vendors 2 Transactions

6 Fund Total: 247.00 Public Health Fund 2 Transactions

Vendor Name Rpt Warrant Description Invoice # Account/Formula Description 1099 No. Account/Formula Accr Amount Service Dates Paid On Bhf # On Behalf of Name

300 DEPT Administration 1609 Innovative Office Solutions 10-300-0000-0000-6400 45.37 TONER FOR SPRINGFIELD HWY SHOP IN3371937 Departmental Supplies N 1609 Innovative Office Solutions 45.37 1 Transactions

300 DEPT Total: 45.37 Administration 1 Vendors 1 Transactions

310 DEPT Road Maintenance 5034 LAKES GAS CO 10-310-0000-0000-6500 22.00 CR27 LP FOR MASTIC MACHINE ARI348679 R & B Supplies & Materials N 10-310-0000-0000-6500 20.00 CR27 LP FOR MASTIC MACHINE ARI352944 R & B Supplies & Materials N 5034 LAKES GAS CO 42.00 2 Transactions

4901 Midstates Equipment & Supply 10-310-0000-0000-6500 4,015.80 CR27 MASTIC FOR CRACK SEALING 221525 R & B Supplies & Materials N 4901 Midstates Equipment & Supply 4,015.80 1 Transactions

4951 Prinsco Inc 10-310-0000-0000-6500 521.40 CR13 12" X 60' GOLDFLO NON-PER 134690-15 R & B Supplies & Materials N 4951 Prinsco Inc 521.40 1 Transactions

310 DEPT Total: 4,579.20 Road Maintenance 3 Vendors 4 Transactions

320 DEPT Construction 8470 ERICKSON ENGINEERING CO LLC 10-320-0000-0000-6267 907.50 BRIDGE DESIGN & DNR PERMIT APP 14191 Consultant Fees Y 10-320-0000-0000-6267 90.00 CSAH13 RETAINING WALL DESIGN 5 14230 Consultant Fees Y 8470 ERICKSON ENGINEERING CO LLC 997.50 2 Transactions

320 DEPT Total: 997.50 Construction 1 Vendors 2 Transactions

340 DEPT Equipment Maintenance 2150 CLARK EQUIPMENT CO 10-340-0000-0000-6610 3,708.04 U126 2021 SWEEPER BUCKET 72" F 2235119 Co $200 To < $5000 N 2150 CLARK EQUIPMENT CO 3,708.04 1 Transactions

Vendor Name Rpt Warrant Description Invoice # Account/Formula Description 1099 No. Account/Formula Accr Amount Service Dates Paid On Bhf # On Behalf of Name 340 DEPT Total: 3,708.04 Equipment Maintenance 1 Vendors 1 Transactions

350 DEPT Maint & Constr. Unallocated 3696 ALLINA HEALTH SYSTEM - NW 7710 10-350-0000-0000-6500 125.00 HEARTSAFE PKG-PHYSIO CR+ADULT CI00005352 R & B Supplies & Materials N 3696 ALLINA HEALTH SYSTEM - NW 7710 125.00 1 Transactions

5985 Franks Shoe Repair 10-350-0000-0000-6500 150.00 SAFETY BOOTS - B.VEENSTRA 37422 R & B Supplies & Materials Y 10-350-0000-0000-6500 150.00 SAFETY BOOTS - C.GROEBNER 37504 R & B Supplies & Materials Y 10-350-0000-0000-6500 120.00 SAFETY BOOTS - C. LUDEWIG 37556 R & B Supplies & Materials Y 5985 Franks Shoe Repair 420.00 3 Transactions

628 Locators & Supplies Inc 10-350-0000-0000-6500 157.86 FIRST AID KIT, SAFETY GLASSES, 292727-IN R & B Supplies & Materials N 10-350-0000-0000-6500 64.84 SAFETY WINDBREAKER 292868-IN R & B Supplies & Materials N 628 Locators & Supplies Inc 222.70 2 Transactions

350 DEPT Total: 767.70 Maint & Constr. Unallocated 3 Vendors 6 Transactions

360 DEPT Shop Maintenance 2904 Fastenal Company 10-360-0000-0000-6500 19.93 BOLTS HCS 1/2-13X1-1/4 MNNEW183155 R & B Supplies & Materials N 2904 Fastenal Company 19.93 1 Transactions

3729 Lawson Products Inc 10-360-0000-0000-6500 296.51 AEROSOL QUICKPEEL GEL ORGANIC 9308501270 R & B Supplies & Materials N 3729 Lawson Products Inc 296.51 1 Transactions

684 MATHESON TRI GAS INC 10-360-0000-0000-6500 34.02 CYLINDER RENTAL JUNE '21 23642222 R & B Supplies & Materials N 684 MATHESON TRI GAS INC 34.02 1 Transactions

1459 Rockmount Research And Alloys Inc 10-360-0000-0000-6500 179.20 KNOTTED WIRE FLAT WHEEL 4" 1262671 R & B Supplies & Materials N 1459 Rockmount Research And Alloys Inc 179.20 1 Transactions

Vendor Name Rpt Warrant Description Invoice # Account/Formula Description 1099 No. Account/Formula Accr Amount Service Dates Paid On Bhf # On Behalf of Name 360 DEPT Total: 529.66 Shop Maintenance 4 Vendors 4 Transactions

10 Fund Total: 10,627.47 Road And Bridge Fund 18 Transactions

Vendor Name Rpt Warrant Description Invoice # Account/Formula Description 1099 No. Account/Formula Accr Amount Service Dates Paid On Bhf # On Behalf of Name

454 DEPT Income Maint 4356 Full Service Electric Inc 11-454-0140-0000-6300 28.19 Electrical outlet for new wate 13717 Furniture/Equip/License Maint. N 4356 Full Service Electric Inc 28.19 1 Transactions

5613 MENARDS (CH 33000266) 11-454-0140-0000-6400 6.46 Tank sprayer/bowl brush/toilet 47267 Direct Materials & Supplies N 11-454-0140-0000-6400 8.74 Wasp spray/batteries/Glade Air 47315 Direct Materials & Supplies N 5613 MENARDS (CH 33000266) 15.20 2 Transactions

1027 Runnings-Marshall 11-454-0140-0000-6302 6.83 Plants/potting soil for CSB Bu 6440383 Care Of Grounds N 1027 Runnings-Marshall 6.83 1 Transactions

454 DEPT Total: 50.22 Income Maint 3 Vendors 4 Transactions

455 DEPT Social Services 4356 Full Service Electric Inc 11-455-0140-0000-6300 52.35 Electrical outlet for new wate 13717 Furniture/Equip/License Maint. N 4356 Full Service Electric Inc 52.35 1 Transactions

5613 MENARDS (CH 33000266) 11-455-0140-0000-6400 11.99 Tank sprayer/bowl brush/toilet 47267 Direct Materials & Supplies N 11-455-0140-0000-6400 16.23 Wasp spray/batteries/Glade Air 47315 Direct Materials & Supplies N 5613 MENARDS (CH 33000266) 28.22 2 Transactions

1027 Runnings-Marshall 11-455-0140-0000-6302 12.68 Plants/potting soil for CSB Bu 6440383 Care Of Grounds N 1027 Runnings-Marshall 12.68 1 Transactions

455 DEPT Total: 93.25 Social Services 3 Vendors 4 Transactions

11 Fund Total: 143.47 Human Services 8 Transactions

Vendor Name Rpt Warrant Description Invoice # Account/Formula Description 1099 No. Account/Formula Accr Amount Service Dates Paid On Bhf # On Behalf of Name

550 DEPT Parks And Recreation 7796 Beck/Linda 18-550-0000-0000-6148 40.00 June '21 Park - PerDiem Per Diem Y 18-550-0000-0000-6330 29.12 June '21 52mi Mileage N 7796 Beck/Linda 69.12 2 Transactions

3055 Guggisberg/Marie 18-550-0000-0000-6148 40.00 June '21 Park - PerDiem Per Diem Y 3055 Guggisberg/Marie 40.00 1 Transactions

8191 Ibberson/Lee W 18-550-0000-0000-6148 40.00 June '21 Park - PerDiem Per Diem Y 18-550-0000-0000-6330 15.68 June '21 28 mi Mileage N 8191 Ibberson/Lee W 55.68 2 Transactions

5885 LILLEODDEN/JAMES 18-550-0000-0000-6148 40.00 June '21 Park - PerDiem Per Diem Y 18-550-0000-0000-6330 14.56 June '21 26 mi Mileage N 5885 LILLEODDEN/JAMES 54.56 2 Transactions

550 DEPT Total: 219.36 Parks And Recreation 4 Vendors 7 Transactions

18 Fund Total: 219.36 Park Fund 7 Transactions

Vendor Name Rpt Warrant Description Invoice # Account/Formula Description 1099 No. Account/Formula Accr Amount Service Dates Paid On Bhf # On Behalf of Name

864 DEPT Judicial Ditch 12 B&R 6408 JONES, HAUGH & SMITH INC 20-864-0000-0000-6304 250.00 JD#12 Benefit Redetermination 41955 Ditch Maintenance N 6408 JONES, HAUGH & SMITH INC 250.00 1 Transactions

864 DEPT Total: 250.00 Judicial Ditch 12 B&R 1 Vendors 1 Transactions

868 DEPT Judicial Ditch 18 B&R 6408 JONES, HAUGH & SMITH INC 20-868-0000-0000-6304 250.00 JD#18 Benefit Redetermination 41953 Ditch Maintenance N 6408 JONES, HAUGH & SMITH INC 250.00 1 Transactions

868 DEPT Total: 250.00 Judicial Ditch 18 B&R 1 Vendors 1 Transactions

871 DEPT Judicial Ditch 24 R&B 6408 JONES, HAUGH & SMITH INC 20-871-0000-0000-6304 250.00 JD#24 Benefit Redetermination 41956 Ditch Maintenance N 6408 JONES, HAUGH & SMITH INC 250.00 1 Transactions

871 DEPT Total: 250.00 Judicial Ditch 24 R&B 1 Vendors 1 Transactions

876 DEPT Judicial Ditch 35 R&B 6408 JONES, HAUGH & SMITH INC 20-876-0000-0000-6304 250.00 JD#35 Benefit Redetermination 41954 Ditch Maintenance N 6408 JONES, HAUGH & SMITH INC 250.00 1 Transactions

876 DEPT Total: 250.00 Judicial Ditch 35 R&B 1 Vendors 1 Transactions

20 Fund Total: 1,000.00 Ditch Fund 4 Transactions

Vendor Name Rpt Warrant Description Invoice # Account/Formula Description 1099 No. Account/Formula Accr Amount Service Dates Paid On Bhf # On Behalf of Name

110 DEPT Government Buildings 1055 Trane U.S. Inc 37-110-0000-0000-6600 3,582.00 New Chiller LEC ( final paymen 311670806 Co $5000 Or > N 37-110-0135-0000-6600 10,919.37 New Chiller LEC ( final paymen 311670806 Co $5000 Or > N 37-110-0136-0000-6600 3,408.63 New Chiller LEC ( final paymen 311670806 Co $5000 Or > N 1055 Trane U.S. Inc 17,910.00 3 Transactions

110 DEPT Total: 17,910.00 Government Buildings 1 Vendors 3 Transactions

37 Fund Total: 17,910.00 Capital Improvement Fund 3 Transactions

Vendor Name Rpt Warrant Description Invoice # Account/Formula Description 1099 No. Account/Formula Accr Amount Service Dates Paid On Bhf # On Behalf of Name

390 DEPT Sanitation 7034 RON'S RECYCLING 60-390-0981-0000-6356 5,682.50 E-Waste/white goods LF May/June 2021 Disposal Services Y 7034 RON'S RECYCLING 5,682.50 1 Transactions

390 DEPT Total: 5,682.50 Sanitation 1 Vendors 1 Transactions

60 Fund Total: 5,682.50 Landfill Fund 1 Transactions

Vendor Name Rpt Warrant Description Invoice # Account/Formula Description 1099 No. Account/Formula Accr Amount Service Dates Paid On Bhf # On Behalf of Name

151 DEPT Non-Departmental (Non-Budgeted) 7160 IBBERSON LAWN CARE LLC 77-151-0000-0000-6326 1,890.00 Apr'21-May'21 Lawn Mowing Forfeited Property Maint Y 7160 IBBERSON LAWN CARE LLC 1,890.00 1 Transactions

151 DEPT Total: 1,890.00 Non-Departmental (Non-Budgeted) 1 Vendors 1 Transactions

77 Fund Total: 1,890.00 Forfeited Tax Fund 1 Transactions

Final Total: 89,511.77 75 Vendors 109 Transactions

Recap by Fund Fund Amount Name

1 51,791.97 General Revenue Fund 6 247.00 Public Health Fund 10 10,627.47 Road And Bridge Fund 11 143.47 Human Services 18 219.36 Park Fund 20 1,000.00 Ditch Fund 37 17,910.00 Capital Improvement Fund 60 5,682.50 Landfill Fund 77 1,890.00 Forfeited Tax Fund

All Funds 89,511.77 Total Approved by, ......

Requested Board Date: 6-22-2021 Originating Department: A-T Flexibility: No, 11:00 AM Presenter: Jean Prochniak/Andrew Lang Estimated Time: #20 minutes

Item: CD 16 Feasibility Study

Board Action Requested: Authorize a Drainage Engineer to conduct a feasibility study for landowners on County Ditch 16.

Background:

County Ditch 16 which was established in 1909 is an all tile system located within Burnstown, North Star and Stately Townships. This system was last redetermined in 2015 having 1,429 benefitted acres with a benefit total of $1,113,845.

Throughout the years, a variety of issues came about; a dismissed improvement, unauthorized repair-replacements to most recently the condition of sediment filled tiles and the associated drainage problems of those tiles. With these arrays of issues, it seems a feasibility study would give direction to the system in the most beneficial way to the landowners.

The goal of a feasibility study is to give landowners options, costs and other information to help make decisions on any large-scale repair projects and/or petitioned improvements coming forward. Once the study is completed, the landowners would meet with Engineer to discuss the observations and potential project options.

Landowners on CD 16 were mailed a notice of this agenda item inviting them to be present to provide any input on this item.

Supporting Documents: X attached none

Administrator's Comments:

Board Action: Motion offered by Motion seconded by Approved as Requested Vote by acclamation Denied Roll call vote Tabled District 1 Other District 2 District 3 District 4 District 5 Notations: COUNTY DITCH NO. 16 REDETERMINATION OF BENEFITS & DAMAGES BROWN COUNTY, MINNESOTA

INDEX TO SHEETS SHEET SUBJECT

1 TTTLE SHEET 2-3 WATERSHED MAP

APPRDllIIATI EXlElllall_~D _ • _ • _ APPRmllIIATE IIfTDIIOR _TBIIHED - •• - •• - •• - APPROIUIlATI 011101 ___~D - • - • -

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MARK ROIGER 210. 025. oo.J. 12. 120

170TH STR£E:T W I / / _ - __P8J~T£ MARYLS PLATZ 210. OJ6. 002.04.1HO NW 1/4 SEC[31-T10SN-R34W I I DUANE ROIGER INC MIKE KRUEGER DUAN~ ROIGER INC 21a 0J6.001. 01.010 2IaOJ6.001.08.0J0 '20·I'·~OJ.OJO

1 ALAN ANDERSON 12a0J2.004.16.100

SE 1/4 SEC 32-T10SN-R34W ~ ~. J------~ ~

LUCAS VOGEL 12a 032. oo.J.14. 080

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COUNTY ROAD 100 mINTY ROAD 100 ~ \ STAJmT TOWNSHIP ~ - --' ) BA:iH14 W TOWNSHIP I l Mm ICA PLATZ TR ~ 02O !Ii / ~ ~ DAVID RICHERT ".==M~ I- ~~~ A ~ ! ~ r.. p aOO6 001.01.090 RICHERT FAMILY TR U JOHN VOGEL • r Y ABANDONDEJ '2 \"'i-APPROXIMA TE ~~B~7JJi~~IIKfL ~ 110.004.001.01.010 ~HUMACHER Ar Icl? PRIVA 1£ m'H CONSTRUCnOlY ~ ~ EXTERIOR WA TERSHED 001.02010 OHN KASWORTH I ~ G~ '"c;':::;~ 250. 001. 002. 05. 0.J5 ~"" LJ oEL PINGEON DANA YOUNG elRG DENNIS YOUNGBERG 'f5O.OOI. 001. 01. 01 ---1I00006..- 0q:M>4.' 0J0 110.006.001.02.010 ~C-2_-T1-08-N-_-R-35-W--~J--~/ +--NW-1/...J4 SEC 1-T10BN-R35W ~I NE 1/4 SE 1-T108N ,fiW ! NW 1/4 SEC 6-T108N-RJ4W N!:4 ~C'~_-": · -:~=:'. ' "~ = H~'" ..'>< .. y::t:~~: :':!:~. NW 1/4 SEC 4-T108N-RJ4W NE 1 4 ~HUMACHER PAT STURM 1----, "-..:..,;. 001.08.0JO ~ R~J~00~.~2~~~ ~~~roo~.~~io~: 250.001.001.02015 -~ ~ i / '-- '" \ ROBERT REINER 1I0.(}(H. 002.0!i040 ) \. t\. . AI ROAh PLA TZ A~ E ~T PLATZ ALBERT PLATZ , 1 / ~I '--~ 00206.100 lIIi~'(IoI. 02.02O 110.005.001.01.010 ~ PAT STURM 250.001.001.01.015 r= ~> ICHERT FAMILY TR , \ ""~ -----.1 ROBERT1 REINER ~ :!l;] 110.0. OOJ.IZ 06O \ ~ 110. (}(H. 002. OS. OJO L,NT WERSAL"- I'. 8~ , 1._ ; .:::1 ' \ ' , jV2. (}(H. 09. 060 CD 16 T!. ~ ...... \ ~~ ROLAND BOEnGER- -..: . _ ', _ _ IKEL Y ABANDONDED r: <:IUJ RICHERT FAMILY TR 1I0.005.(}(H.09.090 AFTER PRIVA TE :::5 1I0.005.002.0!i060 d- 'I -,-. I rAPPROX"~A TE 1E WEERTS .'( ORIGINAL WA TERSHED 1TCH CONSTRUCnON GIIh .001RICHERT.08.020 DAN OLSON L 1HU-:-,6.070 REICK FARM LLP 110.005.(}(H.09.0B0 L_~=== fi 110.006. Ofll 12.040L. ' r RICHERT TR 110.005. OfllFAMIL~ 120" , - , _ , C 2-T1 08N-R35W "-. ~ 1/4 SE 1- T1 08N-RJ5W SE 1/4 SEC 1-T108N- 1/4 6- -RJ4W SW 1/4 SEC 8-T108N-RJ4W SE 1/4 SEC 5-T108N-Rr W SW 1/4 SEC 4-T108N-RJ4W SE 1/4 - -:: r--.. SW 1/4 SEY T108N-RJ4W EILEEN V0GF.:L PATRICK VOGEL I ROLAND BOEnGER r------~----I DAROLD SEIBERT JAME 250.001.00.1 12. osp 25O.00I.{X)J.II.040 SUZANN HENDRICKS '" 110. 005. 002. 05. 050 ...... IIa (}(H. OfllI.1 050 110. 250.001. (}(H. 09. 060 ~ I -- .::::::::>~ I!BJYM£...PIICI::I...- EORGE ERICKSON co.. : 6 nLE LlKEL Y ABANDONDED ~ 1I0.(}(H. 0fll14. 060 AFTER P{?(VA TE DITCH Cf STRucnON ROLAND BOEnGER _ . _ . _ LYNN ANDERSON i5~ 110. 005. (}(H. 15. 090 ~g&'; 1\ 1:\ r . /"': IPC ununE~\ 1I00006.0fllI.105O V , ~00I, 004.I6.070 [ rBROWN CO RURAL ELECT il r~ ", ~ I~TH S1REET / '- • n 1I00006.0fllI.106O I~TH S"'"'T ~ - . _ . J COOP POWER n I 250.012001. 01. ~-----c... ~ AVIS RICHERT U 110.007.001.1.1120 "'-«:--""lBRo..:::.J- --<<<,__ --..ILt--- ~~ '/I?' \~,/ 'I;,...... ~ PATRICK VOGEL CRAIG WEERTS RIECK FARM LLC RIECK FARM LLC , - , - rR"'~S RICHERT 250.01200204.060 250. 012. 001. 01. a50 110.007. 002. 04. 040 110.007. 002. OJ. roo -f,0.'tJ(J7.001.01.010 lJ DA~D ANDERSO . \ DONALD MIELKE GARY ROIGER I 110.009.001.01.010 110.008.002.04.020 110.008.001.01.010 ' .. \.. " :J n'R " C 11-T108N-R35W NW 1/4 SEC -T10BN-RJ4W ") . - . _ . I ~ J ~ NW 1/4 SEC 12-T108N-R35W 1/4 SEC 12-T108N-R35W NE 1/4 L-__---' ~ E ~C- ~ MIt-.RJ4W NW 1/4 SEC 8-T108N-RJ4W!!> NE 1/4 ~J;;; Tl O8N-RJ4W Q. .,. NE 1/4 , ...... rl~ASHAW TWP ... U' . - , ..J ~ '--...... ~~ TRAVIS RICHERT 110.007.001.08.020 '- ::i"_~M~ rh D,9~!};f="' K-. ( ~'Li ~~" . . - \:D~~D-:IEL~ '\.1_ ~ \'1 " '" _1) 110.008.002.06.050 DIll' T I ,...... I .n· ~~/ -+~v~~~~~~~~ ~ loS IN THE SW 1/4 SECTION! I- DUANE WEERTS ~- T1 08N-R34W ARE NOT 110. 008. Oflll/. 050 / I j Y r--- SSESSED BENEFITS DUE TO I'-- I \ ~;/ 'i':!,ff/!J%I ~TERSHtp ~IJ EING TILED AND PUMPED OUT ' """ N OF CD 16 WATERSHED, ' DA~D RICHERT DA~D A~~S()N I I .I ,... 1I0.008.(}(H.16.090 1I0.009.OG 1.1020 11 T1 08N-R35W € EC 12-T108N-RJ5W SW /4 SEC T108N-RJ4W SE 1/4 SEC 7-T1OBN-RJ4W 1__ -.;._ SW 1 • SEC 8-T1 .:::08N~-R~J4:,:;W::""" ____1 SE 1/1 S C 8-T108N-RJ4W S 1/. SEC 9-T108N-RJ4W SE 1/4 ~ \ J " DAVID ANDERSON DENNIS M . RICHERT FAMIq' ~ ("0.009.0fll14.0JO 110. 009. (}(H. <~ ~~~lV , <~~:;., I I'

140TH S1REE. ~ I No reaponBlbl lly Ie occepted for the locollona of REV. BY DAlE DESIGNED: SoP I II ...,. ell'tlfy that thle plan. Ip«:IftcaUon. 01 r.pcrt waa SHEET prwpancl by me 011 under my dAct IUpentilan mid UMrt I BROWN COUNTY, MN 660 0 660 DRAWN: SoP 1m a clAy UcenMld ProfeMIonai Engln_ undlr the Ia_ ~~~ t!~:u:::pr~~:~~;!n:n~!:ta~~. 1=4~+---l I------l of the Stat. of Wlnn-m. COUNTY DITCH NO. 16 3 I"'G- - I con.tn.lcUon or the toldng of ony other action rel~g CHECKEo, SJ' on the actual locotlons. WATERSHED MAP OF HORIZ- . -SCALE FEET DAlE: 9-JO-15 Steven J. Penkavo REDETERMINATION OF BENEFITS .I< DAILAGES GOPHER STATE ONE-CAll: 1-800-252-1166 3 FILE NO, 15-105.01fG LJc. No. 4J905 Date: BURNSTOWN &; BASHAW TOWNSHIPS REQUEST FOR ACTION Requested Board Date: 6-22-2021 Originating Department: Auditor-Treasurer Item: Resolution-Performance Measures Presenter: Kelly Hotovec Report Estimated Time: 5 minutes Board Action Requested: Approve by Resolution the 2021 performance measures for Brown County.

Background:

In 2010, Legislature created the Minnesota Council on Local Results and Innovation. The following year the Council released a comprehensive performance measurement system for counties to implement. The philosophy of the voluntary program is for the county to monitor its performance in various categories. On an annual basis, we review those same performance measures from the prior year to determine if the county has made improvements. The performance measures are in the areas of public safety, public works, public health, property records, valuation and assessment, elections, veteran’s services, budget/financial and environment.

We are required to post this report on the county website for public viewing.

This report needs to be submitted to the state by July 1st to be eligible for the benefits in the program. The county will receive .14 per capita for this submission. We received $3,546 in 2019 for completion of this report. In addition, a participating entity is also exempt from levy limits under Minnesota statutes sections 275.70 and 275.74 for taxes payable in the following calendar year, if levy limits are in effect.

The report is attached for your review.

Supporting Documents attached none Administrator’s Comments:

Board Action: Motion Offered By: ______Motion Seconded By: ______Approved as Vote by Acclamation: ______Requested Roll Call Vote: Yes No Denied District 1 Tabled District 2 District 3 Other District 4 District 5

Resolution No. 2021-14 Brown County Resolution

The following Resolution was offered by Commissioner and moved for adoption at a Regular Meeting held on June 22, 2021 at the Brown County Courthouse, New Ulm, MN:

WHEREAS, Benefits to Brown County for participation in the Minnesota Council on Local Results and Innovation’s comprehensive performance measurement program are outlined in MS 6.91 and include eligibility for a reimbursement as set by State statute; and

WHERAS, Any county participating in the comprehensive performance measurement program is also exempt from levy limits for taxes, if levy limits are in effect; and

WHEREAS, The Brown County Board has adopted and implemented at least 10 of the performance measures, as developed by the Council on Local Results and Innovation, and a system to use this information to help plan, budget, manage and evaluate programs and processes for optimal future outcomes; and

NOW THEREFORE LET IT BE RESOLVED THAT, Brown County will continue to report the results of the performance measures to its citizenry by the end of the year by posting on the county’s website.

BE IT FURTHER RESOLVED, Brown County will submit to the Office of the State Auditor the actual results of the performance measures adopted by the county.

Seconded by Commissioner and the same being put to a vote was duly carried. This Resolution shall become effective immediately and without publication.

Adopted by the following vote: Ayes Nayes . Dated this 22nd day of June, 2021. ______Chairman, Brown County ATTEST: ______Administrator, Brown County

M:\OFFICE\MYDOCS\PCADMN2021\Resolutions\Res-2021-14 AT Performance Measures Report.docx 2021 Performance Measures Report Brown County, Minnesota

This Report Contains:

 Resolution 2021-14 – Authorizing Participation in the 2021 Program  Actual Results of the performance measures adopted by Brown County for 2020

Respectfully Submitted to the Minnesota Office of the State Auditor Prepared for: Jean Prochniak, Auditor-Treasurer By: Kelly Hotovec, Asst. Auditor-Treasurer Actual Results of 2021 Performance Measures Adopted by Brown County (All reported results are for 2020, except where otherwise noted)

Executive Summary: The Brown County Board of Commissioners voted to participate in the 2021 Performance Measure Program on June 22, 2021. Resolution 2021-14 adopted twelve benchmarks on which to measure output that includes the areas of Environment, Public Works, Property Records, Valuation, & Assessment, Elections, Budget & Financial, Veterans’ Services, Public Safety, and Public Health & Social Services. The actual results of those performance measures are included in the following report.

Benchmark 1: Environment Recycling percentage:  Actual Results: 64% of total waste in the county is recycled. Brown County again experienced a significant increase in its residential recycling participation. Residents in municipalities have curbside recycling access, while rural residents have numerous collection points throughout the county.

(Note: The state continues to make changes in its criteria and reporting scheme, so despite reporting a small decrease in total waste recycled, Brown County participation is increasing.)

Benchmark 2: Environment Amount of hazardous household waste and electronics collected and disposed of:  Actual Results: 63,362 lbs. of hazardous waste (14% increase from 2019) 405,822 lbs. of electronic waste (21% reduction from 2019)

Benchmark 3: Public Works Average Bridge Sufficiency Rating:  Actual Results: 92.2 was the average rating for the 145 bridges throughout the county, on a scale of 1-100.

Benchmark 4: Public Works Hours to plow complete system during a snow event:  Actual Results: On average it took 2-3 hours to clear driving lanes and another 2-3 hours to make a second pass to clear shoulders, depending on the amount of snow fall and ice.

Benchmark 5: Public Works Average county pavement condition rating:  Actual Results: The Average Pavement Condition remained at 3.4 PQI after the last MnDOT road survey in 2019. This rating falls into the good category. In 2020, 32.4 miles of surface rehabilitation projects were completed. Benchmark 6: Property Records, Valuation, Assessment Turn-around time for recording, indexing and returning real estate documents:  Actual Results: MN Statutes 357.182, Subd 6 requires a 10-day turnaround time, 90% of the time. Brown County’s practice is for electronically filed documents to be completed and returned within 5 business days or less and paper filed documents returned within 10 business days or less. Brown County was 100% compliant in both 2019 and 2020, averaging 8.34 and 8.28 days to return paper documents and 1.65 and 1.6 days to return electronically filed documents, respectively.

Benchmark 7: Property Records, Valuation, Assessment Level of Assessment Ratio:  Actual Results: The three types of assessment ratios submitted to the Department of Revenue were: Ag: 97.56% | Residential: 92.19% | Commercial/Industrial: 91.25%

Benchmark 8: Elections Accuracy of post-election audit (% of ballots counted accurately):  Actual Results: Post election review by hand count of Sleepy Eye W2 and Prairieville precincts indicated 100% accuracy in ballot counts, which was completed by precinct election judges and overseen by representatives of each political party.

Sleepy Eye W2 was also selected by the state canvassing board for post-election audit. They validated that the election was conducted in accordance with statutes.

Benchmark 9: Budget/Financial Bond rating:  Actual Results: Standard & Poor’s Global Ratings “AA”. This rating was certified in 2017 at the time of bond issuance and remains unchanged.

 Benchmark 10: Veterans’ Services Dollars brought into the county for veterans’ benefits:  Actual Results: During 2019, Brown County veterans received $50,895,000 in benefits.

(Note: Veteran Affairs had not released 2020 data at the time Brown County’s 2021 performance measures report was completed.)

Benchmark 11: Public Safety Total number of accidents that occur on County State Aid Highways, County Roads and Township Roads that involve fatalities and injury:

 Actual Results: There were 0 fatalities in 2020.

 Actual Results: There were 14 personal injury accidents in 2020.

Benchmark 12: Public Health General life expectancy:  Actual Results: Female life expectancy is 83 years and male life expectancy is 77.1 years, according to Census data. Using the USALEEP interactive tool, Brown County’s life expectancy is 80.77 years, as of 2019.

Public Health continues to work with county residents of all ages and community organizations to promote healthy physical and social/emotional lifestyles. Initiatives included safe routes to school, improved food environments, complete and safe street work for walking and biking, worksite wellness, chemical health addiction prevention and better access to treatment, community and individual mental health and well-being, and prevention of COVID 19 transmission. REQUEST FOR BOARD ACTION

Request Board Date: 6-22-2021 Originating Department: Flexibility: Information Technology Item: I.T. Work and Staffing changes Presenter: Rich Meyer

Estimated Time: 20 minutes

Board Action Requested: Review NUPD proposed Support Agreement. Review I.T. staffing needs.

Background: Nupd Chief Borchert approached the County I.T. Director and asked if we could take over the NUPD department I.T. needs. Their City I.T. department has been busy for some time and Chief Borchert thought that having the County take over the NUPD I.T. would be a good fit for the County as we do a few things such as setup software already for them. The items we do now we charge out at an hourly rate. This averages about 2 to 3 hours a month. We do maintain accounts already for the NUPD staff in our servers for various items such as, email, spam/virus software, badge systems, and State connections. We normally do not charge for this labor. I have attached an agreement that we would need with the City NUPD for charging our time back if we take on NUPD I.T. work. The agreement calls for $65 per hour for any labor done for the NUPD, and NUPD would pay for any hardware/software needs and changes. Agreement attached and has been reviewed by the County Attorney.

We know we will be taking on another 25 staff and about 22 computers located in squads and offices, along with some hardware/software we are unfamiliar with and need to get acquainted with. Initial projection of time to work with the City I.T. and learn the new hardware/software is about 30 hours. Ongoing maintenance and helpdesk work with the NUPD is estimated at 240 - 300 hours a year based on conversations with the City I.T. While this work might be able to be absorbed by our current I.T. staff – there would be some projects and help tickets that would be delayed. We actually have a need for additional part-time help in our CSB building. Our current staff person there has asked for help at certain times that she is busy. Usually when equipment is rolled out or software updates occur. Also, we have a few projects that just are not getting done because there is no time for them to get planned out and completed. A few of those are Cybersecurity training for I.T. staff and cybersecurity response plans, education on new software for MS Suite, documentation updates for training county staff, Business continuity plans for disaster recovery, Document Management process and about 20 other items in my backlog alone. I think adding a full-time I.T System technician would benefit us at the CSB, give us a little breathing room to get projects done, and give us the needed cushion for supporting the NUPD. The new position would be a 2022 budget item and I would recommend that if we take on NUPD, that it not happen until 2022.

There will be other staffing changes in the County I.T. department as the Director will retire at the end of 2021, barring any unforeseen circumstances. A formal resignation letter will be sent to the Board sometime in October. I would also like to move one of our I.T. Network Administrators to a Senior Network Administrator position so there is a 2nd in command in the office. This has become more important now that we have more staff in the I.T. department and it also makes it clear who is in charge during the Director absence.

I would also recommend that the Board look at hiring a Director replacement as soon as the resignation letter is received. This may help get a new Director start to get familiar with the operations in the department before the current Director is gone.

In summary: If the Board approves I.T. taking on the additional NUPD work I would recommend the county hire an additional full-time I.T System technician in 2022.

Unrelated to the NUPD work – I would like to move our longest serving Network Admin staff person into a new position of Senior Network Administrator.

Cc: Ruth Schaefer

Supporting Documents: X Attached NUPD Agreement Administrator’s Comments:

Board Action: Motion Offered By ______Approved as Requested Motion Seconded By ______Denied Vote By Acclamation ______Tabled Roll Call Vote Other District 1 District 2 District 3 District 4 District 5 Notations:

INFORMATION TECHNOLOGY SUPPORT CONTRACT

THIS AGREEMENT, made and entered into this ___ day of _____ 20__, by and between the COUNTY OF BROWN, a political subdivision of the State of Minnesota (hereinafter "County"), and ______, a political subdivision of the State of Minnesota (hereinafter "Agency"), is as follows:

WHEREAS, the County employs information technology support staff in its Information Technology Department;

WHEREAS, the Agency needs information technology services to facilitate efficient operation of the Agency I.T. systems; and

WHEREAS, the County is willing to make the information technology support staff available on a part-time basis to assist in providing these services.

1. Definitions

a. “Equipment” shall mean hardware, software, or systems that use digital techniques for purposes of data processing.

NOW THEREFORE, In consideration of the mutual covenants and conditions contained herein, the receipt and sufficiency of which is hereby acknowledged, the parties hereby agree as follows:

1. TERM. The term of this Agreement shall be for a term of __3__ years commencing on _1/1/2022_____. 2. DUTIES. During the term of this Agreement, County agrees to provide the services of the County's information technology support staff to assist with the installation, maintenance and operation of the Agency’s law enforcement hardware and software systems. 3. COMPENSATION. The Agency shall compensate the County for information technology support staff services at the cost of $65 per hour. County shall bill the Agency the month following the month the services were provided and the balance due shall be payable on the date provided on the monthly invoice. Agency shall reimburse County for any expenses to the information technology support staff for costs incurred in performing the duties herein, including mileage and meals. 4. COUNTY EQUIPMENT. County shall provide equipment to information technology support staff for the purpose of completion of the duties required of this Agreement. The Agency and the County agree to make whatever hardware and software arrangements are necessary to allow information technology support staff to undertake Agency work utilizing County equipment. 5. AGENCY EQUIPMENT. County shall provide non-vendor maintenance on existing Agency equipment for the purpose of completion of the duties required of this Agreement. The Agency may at times be required to purchase or update existing equipment so information technology support staff can perform the services more efficiently for the Agency. The purchases and updates will be at the Agency cost. Agency equipment will be reviewed yearly during the County budget season to predict needs for the upcoming budget year.

6. RELATIONSHIP BETWEEN THE PARTIES. Nothing in this Agreement shall be construed as creating the relationship of co-partners, joint ventures, or an association, nor shall the County, be considered an employee, agent or representative of the Agency. The County is to be and shall remain an independent contractor with respect to all services performed under this Agreement. However, County shall have the authority to act on behalf of the Agency to the extent expressly provided for in this Agreement, unless otherwise modified by the parties in writing. The employees providing services for the Agency shall at all times remain employees of the County and shall not in any way be deemed to be employees of the Agency for purposes of payroll taxes, workers' compensation, fringe benefits, health insurance, vacation or other similar benefits. Any fringe benefits for said employees shall be determined and paid by the County.

7. INDEMNIFICATION. Agency shall indemnify, hold harmless and defend the County, its officers and employees against any and all liability, loss, costs, damages, expenses, claims or actions, including attorney’s fees which the County, its officers or employees may hereafter sustain, incur or be required to pay, arising out of or by reason of any act or omission of Agency, its agents, servants or employees, in the execution, performance, or failure to adequately perform pursuant to this Agreement. 8. GOVERNING LAW. This agreement shall be interpreted under and in accordance with the laws of the State of Minnesota. 9. AMENDMENTS. This agreement may not be changed or terminated orally, and no change, termination or attempted waiver of any of the provisions herein shall be binding unless in writing and executed by both parties in the same manner as this agreement. 10. NO WAIVER. No term or condition of this Agreement shall be deemed to have been waived, nor shall there be any estoppels to enforce any provision so this Agreement, except by a statement in writing signed by the party against whom enforcement of the waiver or estoppels is sought. Any written waiver shall not be deemed a continuing waiver unless specifically stated, shall operate only as to the specific term or condition waived and shall not constitute a waiver of such term or condition for the future or as to any act other than that specifically waived. 11. SEVERABILITY. To the extent any provision of this Agreement shall be invalid or unenforceable, it shall be considered deleted therefrom and the remainder of such provision and of this Agreement shall be unaffected and shall continue in full force and effect. 12. RIGHT TO TERMINATE. County reserves the right to terminate this Agreement immediately, at any time during the contract period for failure of Agency to perform as specified in the Agreement. County further reserves the right to terminate with 30 days written notice to Agency without cause.

IN WITNESS WHEREOF, the parties have hereunto executed this Agreement this as previously indicated.

Chairman, Board of Commissioners

BROWN County Administrator

______

AGENCY

Mayor

Agency Clerk

,. REQUEST FOR BOARD ACTION

Requested Board Date: 6-22-2021 Originating Department: Human Resources/Administration Flexibility: Item: Life, LTD/STD, Dental and Vision Group Presenters: Ruth Schaefer, HR Director Health Insurance Agent of Record Assignment Sam Hansen, County Administrator

Estimated Time: 5 minutes

Board Action Requested: Appoint National Insurance Services (NIS), as our exclusive Agent of Record effective July 1, 2021 with respect to the following insurance coverages:

Coverage Carrier Policy # Life Securian 27796 LTD/STD Madison National Life 22461 Dental Delta Dental 711944 Vision VSP 3009429

Background: Ochs will be partnering with National Insurance Services (NIS), in brokerage services. Ochs will continue to serve as Brown County’s Account Manager and provide Client Services for our group Life, Disability plans, Dental and Vision. Additionally, our group will remain in The Municipal Pool. This change in brokerage services will not change these insurance plans and rates. Attached is the letter to be sent to NIS for this appointment.

The outline below specifies some of the services available as they relate to Ochs and to NIS.

OCHS Account Management Client Service Team  Annual plan and performance  Day-to-day assistance for employees review and HR personnel  Support for benefits initiatives  Respond to enrollment and  Annual and New Hire administration questions enrollment support  Provide customized materials and forms

NIS Broker Services Consultant  Conduct RFP’s  Compliance reviews  Negotiate with insurance carriers  Benefit plan consultations on renewals

Supporting Documents _X_ attached ___none

Administrator’s Comments:

Board Action: Motion Offered By ______Approved as Requested ______Motion Seconded By ______Vote By Acclamation ______Denied ______Roll Call Vote ______District 1 ______Tabled ______District 2 ______District 3 ______Other ______District 4 ______District 5 ______

Notations:

Brown County Ruth Schaefer Human Resources Director 14 S. State New Ulm, MN 56073-0248 Phone (507) 233-6603 Fax (507) 359-1430

June 22, 2021

Lisa Heiling Account Representative National Insurance Services 14852 Scenic Heights Road, Suite 210 Eden Prairie, MN 55344

To Whom It May Concern:

Please be advised that effective July 1, 2021 we have appointed National Insurance Services (NIS), as our exclusive Agent of Record with respect to the following insurance coverages:

Coverage Carrier Policy # Life Securian 27796 LTD/STD Madison National Life 22461 Dental Delta Dental 711944 Vision VSP 3009429

This appointment rescinds all previous appointments and the authorization contained herein shall remain in full force until cancelled in writing.

NIS is hereby authorized to negotiate directly with any interested company with respect to changes in existing insurance policies. NIS is also to receive any commissions payable on policies and lines of business listed above.

This letter also constitutes your authority to furnish NIS with all the information pertaining to our insurance contracts, rates, rating schedules, surveys, reserves, retention, or other data they may require in respects to the insurance.

Thank you,

Ruth Schaefer HR Director

Brown County Affirmative Action/Equal Opportunity Employer REQUEST FOR BOARD ACTION

Requested Board Date: 6-22-2021 Originating Department: Flexibility: Yes Administration

Item: County Accounts Signature Presenter: County Administrator Estimated Time: 5 minutes

Board Action Requested: Authorize the removal of Jean Prochniak as signatory on Brown County Financial Accounts and authorize Assistant Auditor Treasurer Kelly Hotovec to be the signatory/authorized representative for Brown County Financial Accounts beginning end of business day of June 30, 2021 until a permanent Auditor Treasurer is appointed. Background: With Jean Prochniak’s retirement effective 6/30/2021, we will need to have an authorized representative/official signatory on the checks and accounts for Brown County. Kelly Hotovec is the Assistant Auditor-Treasurer, and would be able to fulfill this role until a permanent Auditor-Treasurer is appointed.

Supporting Documents: Attached X None Administrator’s Comments:

Notations: RBA 6.22.21 County Signature.docx REQUEST FOR BOARD ACTION

Requested Board Date: June 22, 2021 Originating Department: Human Resources/Sheriff Flexibility: Item: Intermittent Part-Time (IPT) Bailiff Presenter: Ruth Schaefer appointment Estimated Time: 1 minute

Board Action Requested: Approve the appointment of Pat Booker as Intermittent Part-Time (IPT) Bailiff, at $15.98/hour (Grade V, Step 10) with an anticipated hire date of July 6, 2021 contingent upon completion and receipt of satisfactory results of the pre-employment background checks.

Background:

Pat Booker was interviewed for the IPT Bailiff position. Following the application review and interview process, the Interview Committee (Human Resources Director, Sheriff and Chief Deputy Sheriff) recommends the appointment of Pat Booker for the IPT Bailiff position.

Cc: Jason Seidl Steve Depew

Supporting Documents __ attached _X_none

Administrator’s Comments:

Notations:

REQUEST FOR BOARD ACTION

Requested Board Date: 6-22-2021 Originating Department: Human Services Flexibility:

Item: Approval of Fraud Prevention Presenter: Barb Dietz, Human Services Investigation Grant – July 1, 2021 to June Director and Preston Cowing, Fraud 30, 2023 Investigator Estimated time: 5 minutes

Board Action Requested: Accept the FPI (Fraud Prevention Investigation Grant) from the Department of Human Services in the amount of $35,000 for each of the two fiscal years 2022 and 2023.

Background: Due to rule changes allowing single counties to apply for the FPI grant beginning January, 2020, Brown County applied for and received an FPI grant beginning January 1, 2020. The amount of the first grant was $17,500 for the second half of the 2020 FY and $35,000 for the 2021 FY.

There were some additional documentation requirements as a result of receiving the grant but most of the requirements were already being completed by the Fraud Investigator before receipt of the grant.

We received approval for this grant on June 19th and upon approval by the board, the electronic document will be signed by the Fraud Investigator and County Attorney for this grant which begins July 1, 2021.

Supporting Documents: Attached X None Administrator’s Comments:

Notations: June 1,2021 77

At 9:00 AM, on Tuesday, June 1,2021, the Board of Brown Commissioners met in Regular Session in the Law Enforcement Center Room of the Brown Courthouse/Law Enforcement Center located in New Minnesota 56073, were David Anton Berg, Scott Dean and Jeff Administrator Sam Hansen and County Charles Hanson (via Fritz Busch Zoom) of the Journal was also

Chairman convened the Regular at 9:00 AM, at which time the with the following addenda: 12a, Public Health Nurse report on the Rural Energy 1D 24 & 12 Commissioner Windschitl report on CHB exec and WeUness C-4, Commissioner Borchert report on CHB exec meeting, SC Communication meeting, and SC EMS 1P Board C-5, Commissioner report on the ISG meeting,

A motion was offered Commissioner Commissioner to accept the Minutes of 05-25-2021 and authorize of same, This motion carried

At 9:02 AM, License Bureau Supervisor Jessica Schmit met with the County Board. A motion was offered by Commissioner and was seconded by Commissioner to approve tobacco licenses for the establishments in Brown County for a of one year from 7-1-2021 to 6-30-2022: Hanska C- StorelFarmers' Cooperative of Hanska; Ridin' Saloon, and Hanska Municipal Liquor Store, Hanska. This motion carried unanimously.

A motion was offered by Commissioner and was seconded by Commissioner to approve licenses for the following establishments in Brown for a of one year from 7-1-2021 to 6-30- 2022: Carl's Comer, On/Off Sale Liquor License $1,300 Sunday License - $200 Searles Bar & Grill, Searles On/Off Sale License - $1,300 Sunday Liquor License - $200 Sleepy Sleepy Eye On Sale Liquor License $1,200 Liquor License - $200 This motion carTied unanimously.

At 9:05 AM, Auditor/Treasurer Jean Prochniak met with the A motion was offered Commissioner and was seconded by Commissioner to authorize payment of General Government claims in the amount of $96,967.40 as follows:

Revenue Public Health $962,73 Road and Human Services $1,180.11 Building Fund Park $385.00 Ditch Improvement Fund $11 13 Landfill 15,50 Score Fund $369.00

In accordance with MS 375.12, the following claims $2,000 are included in the Fund totals above: Blue Earth County Sheriff 1.08; Erickson CO LLC $1 GEl Consultants Inc. $2,540.50; Matheson Tri Gas Inc I Miesen's Color Center $J MN Elevator $11 13; Plus 69 Payments Less Than $2,000 I Final Total: $96,967.40. This motion carried unanimously.

At 9:06 Stevens and Assistant Engineer Andrew Lang met with the County Board. A motion was otTered Commissioner and was seconded by Commissioner to accept and file the H Department Update for Construction Projects Maintenance This motion carried June 1,2021 78

At 9:20 AM, Brown Veterans Service Officer Peterson met with the Board. The Board considered Brown Resolution 2021-12 the Proclamation of 6- 9-2021 as Pau I Day as follows: Resolution No. 2021-12 Brown County Resolution

The Resolution was offered Commissioner Borchert and moved for at a Regular Meeting held on June 1,2021 at the Brown County Courthouse, New Ulm, MN:

WHEREAS, Private Paul William Wojahn is an American hero of the United States Marine and the Greatest Generation who grew up on a farm near Comfrey; and

Pau I, at age 21 and upon his own accord and with devotion to his country enlisted in the United t States Marine Corps on 20 \ I and

WHEREAS, Paul attended basic at San Diego, California and was to the Marine Division as a and

DA',Dr-.v, Paul sailed by troop carrier to the Asiatic Pacific Theater of and in Combat Beach on New Camp Palau and Ryukyu Okinawa and

WHEREAS, Paul suffered infectious diseases that were common in the Pacific Islands while he and his US Marine Corps comrades eradicated the enemy from each island until ultimately and

WHEREAS, Paul returned to Minnesota upon his Honorable on 23 December 1945; and farmed the Minnesota Department of Conservation as a Conservation Officer where he enforced the laws hunting, recreational State Parks and wild rice harvesting, while also teaching fire arms

WHEREAS, Paul retired after 25 years of Honorable Service to the Minnesota Department of Natural Resources and he turned his energy to good works for his with The American The Marine League, the Veterans of Foreign the New

WHEREAS, Paul William Wojahn will celebrate his 100,h birthday on Saturday, June I ,2021

THEREFORE, BE IT RESOLVED, that the Brown County Board of Commissioners hereby proclaims June J9, 2021 as Paul William Wojahn Day and a copy of this resolution will be presented to Paul William Wojahn on his birthday the Brown Veterans Service Department.

Seconded by Commissioner Windschitl and the same put to a vote was duly carried. This Resolution shall become effective immediately and without publication. Adopted the following vote: 5 Nayes O. Dated this I of June, 2021.

Chairman, Brown County ATTEST:

At 9:25 AM, Assistant Probation Director Evonne Westcott met with the Board. A motion was offered by Commissioner Borchert, and seconded by Commissioner to approve Amendment No. I FY2022- 2023 to Contract # r 5546013- r in the amount of $13,000 each year between Brown County Probation and June 1,2021 79 the Minnesota Depal1ment of Corrections for Remote Electronic Monitoring and authorize the Assistant Probation Director to same on behalf of Brown This motion carried unanimously.

At 9:28 AM, Shawn Stoermann met wilh the County Board. A mol ion was offered by Commissioner Borchert, and was seconded by Commissioner Simonsen, 10 approve the of one (I) MOlorola APX6000 700/800 MHz Portable Radios; Motorola APX 4000 700/800 Mhz Portable Radios with chargers, mics and ARMER programming; and one (j) Motorola APX6500 700/800 MHz Mobile Radio with accessories and ARMER from Alpha Wireless in lolal amount of .07 for use in Ihe department; with the purchase to the existing three Motorola XTS2500 Portable radios be deemed and transfer two (2) deemed radios to Public Health and one (1) to Heartland that funds and towards the match of the 2021 EMPG-S Grant from HSEM for said purchase. This mOlion carried on a roll-call vote 5-0. No other quotes were received.

A motion was offered by Commissioner and was seconded Commissioner to authorize Brown Emergency Management to a county wide order for one-hundred-one (10 I) Portable Radios and six (6) Mobile Radios with accessories in the estimated amount of 15.63, plus in an amount not to exceed $10,000 for fees for radios for Brown County and the Cities of New Ulm, Springfield and This motion carried on a roll-call vote 5-0. No other quotes were received.

At 9:33 HR Director Ruth Schaefer met with the Board. A motion was offered by Commissioner Veerkamp, and seconded Commissioner Windschitl, to approve the conditional appointment of Charles Rehbein as FT Correctional Officer upon results of a background checks/screenings, at the hourly rate of 1.18; Grade Xl, effective hire date to be determined upon completion and of satisfactory results of the pre-employment background This motion carried

A motion was offered by Commissioner Borchert, and seconded Commissioner Veerkamp, to accept the of Laureen Tauer from her Part-Time 0.8 FTE Public Health Nurse position effective 6- 17- 2021 and authorize to the vacancy for one Full-Time 1.0 FTE Public Health Nurse to policy. The motion carried

At 9:37 AM Administrator Sam Hansen met with the County Board. A motion Commissioner and seconded Commissioner to approve the Joint Powers between the Counties Served by Red Rock Rural Water to Guarantee the Payment of General Obi Bonds to be issued Cottonwood MN Board of Commissioners to finance the RRRWS 2021 Great Bend Water Treatment Plant The motion carried unanimously.

At 9:41 AM, and filed. C-2. Commissioner reported on the Rural meeting, JD 24 & 12 meeting, and the ISG

At 9:45 Brown County Historical Society Director Kathleen Backer met with the Board. A motion Commissioner Windschitl, and seconded by Commissioner to approve the quote [TOm Sandmann Systems in the amount of $22,500 for the Mezzanine Roof Replacement at the Brown Building with cost sharing in the amount of $1 0,000 from BCHS and $ from Brown County; the vendors quote is preferred due to the vendors 10 year watertight warranty. Additional quotes were received from Sheet Metal in the amount of $21 ,650 and Roofing in the amount of $21,517. This motion carried unanimously.

At 9:58 AM, Col and C-3 thru C-5 were and filed. C-3. Commissioner Windschitl reported on CHB exec meeting, and Wellness meeting; C-4. Commissioner Borchert reported on CH B exec June 1,2021 80

meeting, SC Emergency Communication meeting, and SC EMS jp Board meeting; C-5. Commissioner Berg reported on the ISG Drainage meeting.

At 10:20 AM, Calendars were coordinated for the next two week period.

There being no further business, Chairman Berg declared the Meeting adjourned at 10:25 AM.

ATTESJ: ./J £' ~~~,- ~ Sam Hansen Brown County Administrator Brown County, Minnesota 6/10/2021 Midwest Consumer Price Index Card : Midwest Information Office : U.S. Bureau of Labor Statistics

U.S. BUREAU OF LABOR STATISTICS

Midwest Information Office Search Midwest Region Go

Bureau of Labor Statistics > Geographic Information > Midwest > CPI Summary

Midwest Consumer Price Index Card Current and archived PDF versions of this Midwest CPI Summary page are now available at www.bls.gov/regions/midwest/cpi-summary. (The tables below are updated several hours before the PDF version and the regional and local area news releases).

Consumer Price Index for All Urban Consumers (CPI-U) for the U.S. and Midwest Region, not seasonally adjusted (1982-84=100 unless otherwise noted) United States City Average Midwest Region

Percent change to Percent change to Index May 2021 from Index May 2021 from

May May Apr May May Apr Item 2021 2020 2021 2021 2020 2021 All items 269.195 5.0 0.8 250.582 5.6 1.0 All items (other base)(1) 806.387 407.711 Food and beverages 273.441 2.1 0.4 260.699 2.2 0.7 Food 274.212 2.2 0.4 260.372 2.1 0.7 Food at home 255.516 0.7 0.3 238.169 -0.3 0.1 Cereals and bakery products 286.649 0.6 0.4 269.228 2.5 0.3 Meats, poultry, fish, and eggs 275.776 0.1 1.6 264.274 -4.7 1.9 Dairy and related products 230.380 0.1 0.1 209.037 1.5 0.2 Fruits and vegetables 315.748 2.9 0.2 286.366 3.5 1.5 Nonalcoholic beverages and beverage materials 177.814 -0.2 -1.0 168.655 -0.1 -2.0 Other food at home 219.664 0.3 -0.2 203.672 -1.0 -1.2 Food away from home 303.481 4.0 0.6 296.906 5.2 1.3 Alcoholic beverages 261.711 1.6 0.2 263.312 3.0 1.0 Housing 278.648 2.9 0.5 244.883 3.4 0.6 Shelter 332.454 2.2 0.3 292.571 2.6 0.3 Rent of primary residence 347.016 1.8 0.2 294.051 2.5 0.2 Owners' equiv. rent of residences(2) 341.095 2.1 0.3 299.181 2.6 0.3 Owners' equiv. rent of primary residence(2) 341.115 2.1 0.3 299.100 2.6 0.3 Fuels and utilities 255.631 6.4 0.9 236.535 7.7 1.6 Household energy 210.371 7.3 1.1 190.985 9.2 2.2 Energy services 214.335 6.2 1.2 197.813 8.7 2.3 Electricity 220.948 4.2 1.1 203.885 1.0 1.7 Utility (piped) gas service 191.083 13.5 1.6 175.164 26.4 3.4 Furnishings and operations 131.086 4.6 1.4 122.670 4.8 1.2 Apparel 120.951 5.6 0.2 112.137 5.0 0.1 Transportation 229.689 20.0 3.2 222.265 21.0 3.4 Private transportation 227.144 20.3 2.9 219.265 20.9 3.1 New and used motor vehicles(3) 112.405 13.9 3.6 110.267 13.0 4.3 New vehicles 152.143 3.3 1.5 143.518 3.8 2.6 Used cars and trucks 179.532 29.7 6.5 179.162 30.4 6.2 Motor fuel 264.135 55.5 4.1 262.509 58.9 3.5 Gasoline (all types) 263.170 56.2 4.2 261.379 59.8 3.5 Unleaded regular(4) 258.134 58.2 4.3 254.908 61.2 3.6 Unleaded midgrade(4)(5) 283.235 48.4 3.8 300.920 54.1 3.5 Unleaded premium(4) 276.355 43.9 3.4 281.618 45.8 2.8 Motor vehicle insurance(6) 569.010 16.9 0.3 742.438 22.1 0.2 Medical care 523.918 0.9 -0.1 523.590 1.6 0.0 Recreation(3) 124.769 1.6 0.2 127.355 3.5 0.7 Education and communication(3) 142.002 1.9 0.2 141.392 1.8 0.3 Tuition, other school fees, and child care(6) 782.548 1.0 0.2 1,224.492 2.1 0.4 Other goods and services 473.011 2.7 -0.1 453.565 2.0 -0.1

Commodity and service group Commodities 197.117 8.3 1.4 190.571 8.6 1.6 Commodities less food & beverages 159.470 12.6 2.0 156.575 12.8 2.1 Nondurables less food & beverages 204.141 14.8 1.3 200.268 14.9 1.0 Durables 115.051 10.3 2.7 112.628 10.8 3.3

Footnotes (1) Other base: United States City Average, 1967=100; Midwest Region, December 1977=100 base. (2) Index is on a December 1982=100 base. (3) Index on a December 1997=100 base. (4) Special index based on a substantially smaller sample. (5) Indexes on a December 1993=100 base. (6) For the Midwest region, indexes on a December 1977=100 base.

Note: Index applies to a month as a whole, not to any specific date. Midwest region includes Illinois, Indiana, Iowa, Kansas, Michigan, Minnesota, Missouri, Nebraska, North Dakota, Ohio, South Dakota, and Wisconsin. https://www.bls.gov/regions/midwest/cpi-summary/ro5xg01a.htm 1/6 6/10/2021 Midwest Consumer Price Index Card : Midwest Information Office : U.S. Bureau of Labor Statistics

United States City Average Midwest Region

Percent change to Percent change to Index May 2021 from Index May 2021 from

May May Apr May May Apr Item 2021 2020 2021 2021 2020 2021

Services 340.052 3.1 0.5 312.287 3.7 0.6

Special indexes All items less medical care 256.971 5.4 0.9 237.668 6.1 1.1 All items less shelter 247.484 6.4 1.0 237.930 6.9 1.2 Energy 235.339 28.5 2.7 223.383 30.8 2.9 All items less energy 274.891 3.5 0.7 256.490 4.0 0.8 All items less food and energy 275.893 3.8 0.7 256.556 4.3 0.9 Commodities less food 162.903 12.1 1.9 159.913 12.4 2.0 Nondurables 237.991 7.4 0.8 229.902 7.6 0.8 Nondurables less food 207.498 13.7 1.2 203.585 13.8 1.0 Services less rent of shelter(2) 358.568 4.0 0.6 342.714 4.7 0.8 Services less medical care services 322.545 3.3 0.5 292.771 3.9 0.7

Urban Wage Earners and Clerical Workers (CPI-W) All items 263.612 5.6 0.9 245.824 6.5 1.1 All items (other base)(1) 785.221 397.552

Schedule of Upcoming Releases for the Consumer Price Index

Consumer Price Index for All Urban Consumers (CPI-U) for the East North Central and West North Central divisions, not seasonally adjusted (December 2017=100 unless otherwise noted)

East North Central division(1) West North Central division(2)

Percent change to Percent change to Index May 2021 from Index May 2021 from

May May Apr May May Apr Item 2021 2020 2021 2021 2020 2021 All items 108.498 5.5 1.0 109.132 5.9 1.0 Food and beverages 107.655 2.9 0.6 107.362 0.5 0.8 Food 107.741 2.8 0.6 107.703 0.5 0.9 Food at home 104.982 0.0 -0.1 107.042 -1.1 0.6 Cereals and bakery products 104.814 3.0 0.0 103.066 1.5 1.0 Meats, poultry, fish, and eggs 106.616 -3.1 1.5 110.036 -8.1 2.7 Dairy and related products 105.975 1.5 0.3 108.703 1.4 -0.1 Fruits and vegetables 105.179 2.6 0.9 109.714 5.6 2.9 Nonalcoholic beverages and beverage materials 106.480 0.3 -1.9 105.351 -1.1 -2.1 Other food at home 102.666 -1.0 -1.2 105.147 -1.0 -1.2 Food away from home 111.237 6.2 1.3 108.498 2.7 1.2 Alcoholic beverages 106.672 4.1 1.5 103.386 0.5 -0.1 Housing 109.758 3.5 0.6 109.910 3.2 0.4 Shelter 110.067 2.7 0.4 110.534 2.3 0.1 Rent of primary residence 110.173 2.6 0.3 110.730 2.2 0.1 Owners' equiv. rent of residences 110.271 2.6 0.3 111.220 2.5 0.2 Owners' equiv. rent of primary residence 110.274 2.6 0.3 111.180 2.5 0.2 Fuels and utilities 108.070 8.1 1.7 106.131 6.9 1.3 Household energy 107.488 9.5 2.2 103.974 8.4 2.2 Energy services 107.445 9.1 2.3 103.999 7.6 2.3 Electricity 102.870 1.1 1.9 101.734 0.8 1.4 Utility (piped) gas service 116.791 27.2 3.0 108.605 24.1 4.3 Furnishings and operations 109.134 4.5 1.1 109.949 5.4 1.4 Apparel 95.775 4.1 -1.0 103.755 6.6 2.3 Transportation 112.442 19.0 3.3 114.084 25.5 3.7 Private transportation 113.494 19.0 3.1 115.808 25.5 3.1 New and used motor vehicles 113.686 11.1 4.2 119.031 17.9 4.5 New vehicles 102.959 3.0 3.0 107.417 5.6 1.8 Used cars and trucks 132.247 30.0 6.1 131.978 31.1 6.5

Footnotes (1) The East North Central division includes Illinois, Indiana, Michigan, Ohio, and Wisconsin. (2) The West North Central division includes Iowa, Kansas, Minnesota, Missouri, Nebraska, North Dakota, and South Dakota. (3) Special index based on a substantially smaller sample.

Note: Index applies to a month as a whole, not to any specific date.

https://www.bls.gov/regions/midwest/cpi-summary/ro5xg01a.htm 2/6