Bedwas, Trethomas & Council

Minutes of the meeting of FULL COUNCIL held at the Council Offices, on Tuesday 6 October 2009

Present: Chairman: P Matthews

Councillors: D Barry, D J Davies, J R Davies, E J Gale, D Havard, G Hollywell, B James, R Otter, W D Thomas

Also Present: Sally Chick (Clerk)

Apologies: L Aldworth, R T Davies

70. The minutes of the previous Meeting were approved as a correct record with the amendment of Minute 61 which was to be changed to the following at the request of Cllr Barry :

Correction of the minute no 61 “I proposed that we dispense with the three names that the clerk had from the CCBC as they were domestic heating companies and that we contact the CCBC’s own commercial engineers EYLO to oversee the BTM heating system “ this was seconded by CLLR Derek Havard and was unanimously agreed by all the members present. “

71. The Chairman notified Council that there were concerns about the Licensing application by the Green Fly to extend their opening hours to 11.45pm. Cllr Hollywell moved that the Clerk write to Mr Hoskiss at the Licensing Department supporting the local residents in their request that the hours remain as they are with an 11pm closing time. This motion was carried.

72. Cllrs P Matthews & D Havard are attending a One Voice Meeting on Saturday and requested Councils permission to vote on their behalf. Cllr Hollywell moved that Council accept this and Cllr Otter seconded the proposal.

CHAIRMAN DATE Bedwas, Trethomas & Machen Community Council

Minutes of the meeting of the LAND & BUILDINGS COMMITTEE held at the Council Offices, Bedwas on Tuesday 6 October 2009

Present: Chairman: D Barry

Councillors: L Aldworth, J R Davies, E J Gale, D Havard, G Hollywell, B James, P Matthews, R Otter, W D Thomas

Also Present: Sally Chick (Clerk)

Apologies: DJ Davies

78. Chairman’s Report I notified the Clerk last March of storm damage to Bedwas Workman’s Hall roof to contact the CCBC. Over the last month the damage became progressively worse and on the grounds of health and safety we got the CCBC to cordon off the area. With the necessary permission we secured the services of a Roofing contractor and the work was carried out. . There was some vandalism done to the grills on the front of the hall and electrical wiring ripped down and the cordoned area was now completely open. We again had the necessary sanction and the grills are under construction and have gone for galvanising and should be fitted w/ending 10 th Oct. The is another health and safety issue over the main gate post permission from Council was to get the work done subject to the necessary criteria.

Above is the report of the meeting as written by Cllr D Barry as he stated that he has no confidence in the Clerks Minute taking abilities.

79. Clerk’s Report Cllr Barry covered everything in the Clerks Report.

7.26pm Cllr D Barry left

CHAIRMAN DATE Bedwas, Trethomas & Machen Community Council

Minutes of the meeting of the FINANCE COMMITTEE held at the Council Offices, Bedwas on Tuesday 6 October 2009

Present: Chairman: D J Davies

Councillors: D Barry, J R Davies, D Havard, J Gale, G Hollywell, B James, P Matthews, R Otter, W D Thomas

Also Present: Sally Chick (Clerk)

Apologies: L Aldworth, R T Davies

Declarations of Interest: W D Thomas (74 & 75)

73. The Full Council Meeting approved the minutes of the previous meeting.

74. Councillor Otter proposed the previously circulated Motion with regard to Petty Cash. This was seconded by Councillor JR Davies. Councillor Hollywell proposed an amendment to the original Motion which was ' that the matter be referred to the Scrutiny Committee for it to make recommendations to this Council'. The amendment was seconded by Councillor Havard. A vote was taken on the amendment, which was carried by 6 votes to 2 with 2 abstentions. The substantive motion, with a rider 'that the Scrutiny Committee meet to discuss the matter at the earliest convenience of the Members’ was then put. This new proposal was voted on and carried by 6 votes to 2 with 2 abstentions.

75. Cllr Thomas declared an interest, as he is the one who is referred to in Cllr Otters proposal. He informed Council that he no longer wishes to be a signatory on behalf of Council and that he is standing down from the Scrutiny Committee. Cllr Havard proposed that Cllr Otter replace Cllr Thomas on the Committee. This was seconded by Cllr Hollywell. Cllr Matthews asked for it to be noted that Council were sorry that Cllr Thomas felt the need to resign his place on the Committee as a result of the Motion proposed.

76. Applications for Financial Assistance – RESOLVED: that the following grants are awarded:

Bedwas RFC Junior Section - £300 (£150 Bedwas, £150 Trethomas). Shelter Cymru – £150 (£50 each Ward) Machen Welfare Association – £450 (General Fund). Machen Cricket Club - £1000 (£500 General Fund, £150 Bedwas, £150 Trethomas, £200 Machen)

The Accounts of the Workmen’s Hall to be studied by the Scrutiny Committee before release of grant.

77. Acknowledgements of Financial Assistance were noted.

6.50pm Cllrs L Aldworth & R T Davies arrived

7.05pm Cllr D J Davies left

CHAIRMAN DATE Bedwas, Trethomas & Machen Community Council

Minutes of the Meeting of the PLANNING COMMITTEE held at the Council Offices, Bedwas on Tuesday 6 October 2009

Present: Chairman: G Hollywell

Councillors: L Aldworth, R T Davies, J R Davies, E J Gale, D Havard, B James, P Matthews, R Otter, W D Thomas

Also Present: Sally Chick (Clerk)

Apologies: D J Davies, D Barry

83. Declarations of interest were given for this Committee by R Otter in Case Ref: 09/0626/FULL and by JR Davies in Case Ref: 09/0590/FULL

84 . Applications for Planning were decided as follows: Case Ref. 09/0337/RET Location: Blenders Ltd Premier Grip Site Newport Road Bedwas Caerphilly CF83 8YE Proposal: Retain a fourth GRP bulk storage tank Applicant: Caerphilly Blenders Ltd Premier Grip Site Newport Road Bedwas Caerphilly CF83 8YE Agent: RESOLVED: No Objection Case Ref. 09/0618/FULL Location: 5 White Hart Drive Machen Caerphilly CF83 8NH Proposal: Renovate and extend including loft conversion Applicant: Mr D Newton 27 Royal Oak Gardens Machen Caerphilly CF83 8HN Agent: Skerryvore Designs Mr S Groucott 7 Court Crescent Bassaleg Newport NP10 8NJ RESOLVED: No Objection Case Ref. 09/0626/FULL Location: Ty Bryn Surgery The Bryn Trethomas Caerphilly CF83 8GL Proposal: Erect single storey extension Applicant: Dr Bailey & Partners Ty Bryn Surgery The Bryn Trethomas Caerphilly CF83 8GL Agent: Niblett Architecture Mr N Patterson 4 Waddington House Llanover Business Centre Llanover Abergavenny NP7 9HA RESOLVED: No Objection Case Ref. 09/0632/FULL Location: 39 Summerfield Lane Machen Caerphilly CF83 8RP Proposal: Erect dining room extension Applicant: Mr & Mrs G L Thomas 39 Summerfield Lane Machen Caerphilly CF83 8RP Agent: Phillip Griffiths Architect Mr D P Griffiths 3 St Johns Close Cefn Coed CF48 2PE RESOLVED: No Objection Case Ref. 09/0638/LA Location: Land Adjacent To Graig Y Rhacca Community Centre Addison Way Graig Y Rhacca Machen Caerphilly Proposal: Erect new double mobile classroom unit Applicant: Director Of Education Ty Penallta CF82 7PG Agent: CCBC (Building Consultancy) Directorate Of The Environment Unit 1 Woodfieldside Business Park Woodfieldside Blackwood NP12 2DG QUERY: Letter to go to Mr Saunders, Footpath Officer asking what progress has been made regarding the Right of Way. Case Ref. 09/0686/OUT Location: Land At Pandy Road (Opposite 144-154 Evans) Bedwas Caerphilly Proposal: Erect residential development of up to five dwellings Applicant: Mr L K Long Casalunga 123A Pandy Road Bedwas Caerphilly CF83 8EL Agent: Derek Prosser Associates 6 Rose Court Ty Canol Cwmbran NP44 6JH RESOLVED: No Objection Case Ref. 09/0590/FULL Location: Land Adj To Mountain Road Bedwas Caerphilly Proposal: Erect two storey detached dwelling with double garage Applicant: Mrs G Hutchinson Triacre Mountain Road Bedwas Caerphilly CF83 8ES QUERY: Objection from residents, greenbelt area Case Ref. 09/0698/NOTA Location: Ty Penywaun Mountain Road Bedwas Caerphilly CF83 8ER Proposal: Site portakabin structure alongside existing barn to be used for storage facilities to support existing pedigree pig breeding programme Applicant: Mr G Toms Ty Penywaun Mountain Road Bedwas Caerphilly CF83 8ER RESOLVED: No Objection Case Ref. 09/0724/TPO Location: 14 Oak Lane Machen Caerphilly CF83 8SQ Proposal: Crown raise to 5m and crown thin by 30% a horse chestnut tree protected by RVDC TPO No. 59 dated 10.10.1984 Applicant: Mr Lloyd 14 Oak Lane Machen Caerphilly CF83 8SQ Agent: All Trees Limited Mr P Donnithorne 4 Pantgwynlais Tongwynlais Cardiff CF15 7LS RESOLVED: No Objection

CHAIRMAN DATE

Bedwas, Trethomas & Machen Community Council

Minutes of the Meeting of the POLICE & ROAD SAFETY COMMITTEE held at the Council Offices, Bedwas on 20 October 2009

Present: Vice Chairman: D J Davies

Councillors: J R Davies, E J Gale, G Hollywell, B James,

Also Present: Stuart Lewis PC2035 Gareth Jones PS600 Paul Staniforth Insp. Sally Chick (Clerk)

Apologies: P Matthews, D Havard, B Thomas

85. The Police representatives gave a written report to Councillors giving an update on events, issues in the area, what is being done to tackle problems and plans for the future.

86. Police representatives explained that a new Assistant Chief Constable has been appointed and that he has been looking at the restructure and possible ways to make improvements to the service provided by the local policing team. Resource decisions had to be made and if there was a concentration on one problem then other problems tended to escalate.

6.30pm Cllr J Gale left the meeting.

87. The PACT priorities are: Machen – vehicle crime Graig Y Rhacca – off road bikes Bedwas – anti social behaviour Trethomas – speeding on Llanfabon Drive

CHAIRMAN DATE Bedwas, Trethomas & Machen Community Council

Minutes of Meeting of ENVIRONMENT & LEISURE COMMITTEE held at the Council Offices, Bedwas on Tuesday 20 October 2009

Present: Vice Chairman: B James

Councillors: J R Davies, G Hollywell, B James

Also Present: S Chick (Clerk)

Apologies: P Matthews, D Havard, B Thomas, J Gale

88. The Full Council Meeting approved the minutes of the previous meeting of the Environment & Leisure Committee.

89. Chairman had no items to raise.

90 . The Clerk asked to be notified of any OAP complex/homes in the area in order that a donation of daffodil bulbs could be distributed.

CHAIRMAN DATE