AGENDA BOARD OF DIRECTORS HAWAI‘I ASSOCIATION OF REALTORS® THURSDAY, JULY 23, 2020 9:30 A.M. – 3:00 P.M. VIA ZOOM AGENDA: ACTION: FYI: PRESENTER: PAGE #: 1. Call to Order President Jack Legal 2. Standing & Special Rules & Procedures for Use in President Jack Legal 2-3 Board (in Person) Meetings 3. Acceptance of Meeting Minutes of April 16, 2020 President Jack Legal 4-6 4. Combined Officer’s Report President Jack Legal 7-8 a. Board Development Committee (roster approval) 9 b. GAC (roster approval) 10-11 c. HARLA Trustee (roster approval) 12 d. REALTOR® PARTY Committee (roster approval) 13 e. Young Professional Network Committee (roster 14-15 approval) 5. Charitable Foundation Update Moana Andersen 6. Report of the Treasurer Treasurer Julie Meier a. Membership Reports 16-19 b. Financial Statements (emailed under separate cover) 7. Report of the Chief Executive Officer CEO Nancy Donahue-Jones 20-23 a. HARLA Trustee (charter approval) 24-27 b. Education Committee 28-29 c. Public Relations Committee 30 d. Young Professional Network Committee 31-33 e. Permanent Standing & Special Rules Review 8. Report of the Government Affairs Director GAD Ken Hiraki 9. Committee Reports & Recommendations President-elect Derek Lau a. Audit Committee CEO Nancy Donahue-Jones 33 b. Government Affairs Committee 34-37 c. Institutes 38 d. REALTOR® Political Action Committee 39-49 e. REALTOR® Party Committee (charter approval) 50-53 f. Standard Forms Committee 54 g. Hawai’i REALTORS® For Good Government 55-60 Steering Committee 10. Updates/Reports: a. NAR Directors b. Local Presidents 61-72 c. New Business d. Announcements: Next meeting – September 24, 2020 11. Adjournment 1 of 72 Permanent Standing & Special Rules HAWAI‘I ASSOCIATION OF REALTORS® Adopted: July 29, 2015 (These Permanent Standing & Special Rules were drafted in collaboration with HAR Staff and Dr. Puette for your consideration) 1. Smoking and/or Vaping is not permitted in the meeting area. 2. Meetings of the HAWAI‘I ASSOCIATION OF REALTORS® are private and attendance is restricted to members, staff and other persons who have been specifically invited by the Board. All others are required to leave. 3. Members desiring to speak must be recognized by the Chairperson. Members must state their name each time, if available, a member speaking or seeking recognition to speak must use the microphone at the podium. 4. All remarks must be directed to the Chairperson, not directly to other members. Personal attacks, vulgarity, or offensive language will result in loss of debate privileges. 5. At the request of the Chair or recording secretary, a motion must be submitted in writing to the Chairperson. 6. Debate (discussion) is limited to the pending question/motion being considered for a vote. a. Debate (discussion) is limited to two (2) minutes per speech. b. The maximum number of times a member can speak to a question is twice as cited in Robert’s Rules of Order Newly Revised, 11th edition (pages 388-389) 7. Nomination and election debate for elected office shall be limited to one speech per nominee (or his/her delegate) for a maximum of two (2) minutes per speech. 8. A consent agenda may be presented by the President at the beginning of a meeting. Items may be removed from the consent agenda on the request of any one member. Items not removed shall be adopted or rejected without debate. Removed items shall be taken up either immediately after the consent agenda or placed later on the agenda at the discretion of the assembly. 9. No video-taping or other electronic recording is permitted (except for production of the minutes) during any of the proceedings unless first approved by the members at the meeting. 10. The minutes shall not record the secretary’s opinion, commentary or summary of the substance of reports rendered orally at a meeting. 11. Minutes distributed in advance by post or email to all members, will not be read at the meeting prior to correction and approval. 12. All speakers must observe the standard rules of decorum expressed in the current edition of Robert’s Rules of Order Newly Revised. Serious or repeated breaches of decorum and/or these rules shall constitute cause for the offending member to be ordered to leave the meeting. 13. The Order of Business will be as follows: 1) Call to Order 2) Consent Agenda 1 2 of 72 Permanent Standing & Special Rules HAWAI‘I ASSOCIATION OF REALTORS® 3) Presentations (when applicable) 4) Outside Reports (when applicable) 5) Reports of the Officers i. President ii. President-elect iii. First Vice President iv. Treasurer 6) Report of the Chief Executive Officer 7) Report of the Government Affairs Director 8) Committee Updates and/or Recommendations 9) Updates and/or Reports 10) New Business 11) Next Meeting 12) Adjournment 14. All reports, except for the President’s and the Treasurer’s, must be in writing and submitted electronically (in Word or PDF) two (2) weeks in advance, or brought to the meeting with 40 copies for distribution. 15. Any policy motion or resolution, proposed for adoption, must be submitted in writing so that the President or Secretary receives it fourteen (14) days prior to the meeting, and so that it will be made available in advance of the meeting to all members. 16. All business requiring a vote or the approval of the Association (including motions, resolutions, or recommendations arising from reports) must be considered during or prior to Committee Updates and/or Recommendations. After Committee Updates and/or Recommendations, only noticed items under New Business will be in order. 2 3 of 72 *** Subject to approval at the next BoD Mtg on 7/23/2020*** MINUTES HAWAII ASSOCIATION OF REALTORS® BOARD OF DIRECTORS APRIL 16, 2020 9:30 A.M. –1:30 P.M. VIA ZOOM The regular meeting of the Board of Directors of the Hawai‘i Association of CALL TO ORDER REALTORS® was called to order at 9:33 a.m. by President Jack Legal. The meeting was held via Zoom. Attending: Jack Legal, Derek Lau, Kelly Liberatore, Julie Meier, John Harris, Rachel ATTENDANCE Ball Phillips, Kevin Inn, Kalama Kim, Dennis Yates, Larkin Correia, Julian Coiner, Hannah Sirois, Gina Duncan, Josh Jerman, Lance Owens, Kristin Moreland, and CEO Nancy Donahue-Jones. Legal Counsel: Mike O’Malley Staff Liaisons: Yvonne Stout, Chatney Higa-French Guests: David Belew, Kehau Costa, Karen Ono, Suzanne Young, Wendy Brown, Aron Espinueva, Nicole Hall, Ken Hiraki, Ethel Keyes, Crystal Lancaster, Kristina Lum, Denise Motohiro, Andrew Nguyen The Directors were asked by President Legal to direct their attention to the PERMANENT STANDING & Permanent Standing & Special Rules that were adopted by the Board of Directors SPECIAL RULES at their July 2015 meeting. The meeting minutes for February 13, 2020 were accepted as circulated. MINUTES The special meeting minutes of March 27, 2020 were accepted as circulated. The written combined report of the officers was received and placed on file. REPORT OF THE OFFICERS/ PRESIDENT JACK LEGAL A motion was made that the Hawai`i Association of REALTORS® Board of Directors approve the Audit Committee roster as circulated. Motion adopted. A motion was made that the Hawai`i Association of REALTORS® Board of Directors approve the Convention Committee roster as circulated. Motion adopted. A motion was made that the Hawai`i Association of REALTORS® Board of Directors approve the Public Relations Committee roster as circulated. Motion adopted. Treasurer Julie Meier provided an oral report. The December 2019 – February 2020 REPORT OF THE TREASURER/ Financial Statements were submitted to the Directors, along with the membership JULIE MEIER reports in the meeting packet. Discussion was held. 1 4 of 72 *** Subject to approval at the next BoD Mtg on 7/23/2020*** The written report of CEO Nancy Donahue-Jones was received and placed on file. REPORT OF THE CEO/ NANCY DONAHUE-JONES A motion was made that the Hawaii Association of REALTORS® Board of Directors approve the deletion of Section 11 of Article XI – Code of Ethics: Professional Standards & Training in the HAWAII REALTORS® Bylaws as noticed. Motion adopted. A motion was made that the Hawaii Association of REALTORS® Board of Directors approve the addition of Section 5 – Nomination by Petition to Article X – Election of Officers in the HAWAII REALTORS® Bylaws as noticed. Motion adopted. Discussion was held regarding Kenny Parcels endorsement for NAR President in 2023. A motion was made that the Hawaii Association of REALTORS® Board of Directors approve endorsing the candidacy of Kenny Parcell for NAR President. Motion adopted. A motion was made that the Hawaii Association of REALTORS® Board of Directors approve Michelle Wong for REALTOR Emeritus. Motion adopted. A motion was made that the Hawaii Association of REALTORS® Board of Directors approve the Hawaii REALTORS® Convention Committee charge as amended. Motion adopted. A motion was made that the Hawaii Association of REALTORS® Board of Directors approve the Hawaii REALTORS® Young Professional Network Committee charter as amended. Motion adopted. HAR Government Affairs Director Ken Hiraki provided an oral report. Mr. Hiraki REPORT OF THE GAD KEN HIRAKI provided information and background regarding the current state of the legislation. Discussion was held. CEO Nancy Donahue-Jones provided a recommendation on behalf of the 401K COMMITTEE REPORTS/ Committee. Discussion was held. RECOMMENDATIONS A motion was made that the Hawaii Association of REALTORS® Board of Directors approve that a discretionary contribution of no more than $49,200 (or 5%) be made to the 401k fund for eligible employees for 2019. Motion adopted. CEO Nancy Donahue-Jones provided an update regarding the NAR Mid-year UPDATES/REPORTS – meetings. The 2020 NAR Legislative Meetings have been cancelled. Information NEW BUSINESS regarding virtual meetings/sessions will be forthcoming.