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Agenda Association Executives Committee HAWAI‘I ASSOCIATION OF REALTORS® July 21, 2020 Via Zoom 10:00 a.m. – 11:30 a.m. I. Call to Order Kehau Costa, Vice Chair II. Roll Call III. Any corrections to the Minutes of April 21, 2020 as circulated IV. HAR Updates from HAR Staff Liaisons (10 minutes total) A. Report from HAR CEO Nancy Donahue-Jones B. Education & Real Estate Commission Ethel Keyes C. Chapter Institute Events Crystal Lancaster D. Public Relations Committee Kristina Lum E. Standard Forms Andrew Nguyen F. Government Affairs Ken Hiraki G. RPAC Aron Espinueva H. YPN Aron Espinueva V. HAR President’s Update (3 – 5 minutes) Jack Legal VI. NAR Updates From Committee Members (5 minutes total) A. NAR B. Professional Standards C. MLS Policy & Issues VII. Other Updates (5 minutes total) A. MLS - Local B. Professional Standards & Arbitration – State VIII. Local Board Reports/Updates (10 minutes total) A. Hawaii Island REALTORS® B. Honolulu Board of REALTORS® C. Kauai Board of REALTORS® D. REALTORS® Association of Maui E. West Hawaii Association of REALTORS® IX. Old Business X. New Business XI. Next Meeting –November 24, 2020 via Teleconference XII. Adjournment *** Subject to Approval at the AEC meeting on 07.21.2020 *** Minutes Association Executives Committee HAWAI‘I ASSOCIATION OF REALTORS® April, 21 2020 Via Zoom A meeting of the Association Executives Committee of the HAWAI‘I CALL TO ORDER ASSOCIATION OF REALTORS® was called to order by Chair David Belew at 10:01 a.m. AEC Chair David Belew, AEC Vice Chair Kehau Costa, Karen Ono, Karin Shaw, ATTENDANCE Suzanne Young, HAR President Jack Legal and Nancy Donahue-Jones Staff Liaison: Yvonne Stout, Chatney Higa-French Guests: Aron Espinueva, Ken Hiraki, Ethel Keyes, Crystal Lancaster, Kristina Lum, Denise Motohiro, Andrew Nguyen The minutes for February 18, 2020 were accepted as circulated. MINUTES CEO Nancy Donahue-Jones’ written report was received by the committee REPORT FROM CEO and placed on file. Ethel Keyes’ written report was received and placed on file. Mrs. Keyes HAR UPDATES FROM STAFF LIAISONS/ reported that the Education Committee held a meeting on April 15th. EDUCATION Strategies of Finance: Know the Borrower was revised and submitted to be standardized and modernized. The REC are allowing current approved CE courses to be held virtually and divided into two segments. Crystal Lancaster’s written report was received and placed on file. Ms. HAR UPDATES FROM STAFF LIAISONS/ Lancaster reported that RRC and REBI were discussing the future for the CHAPTER INSTITUTES upcoming live classes. REBI has a lot of free webinars not just for members but for all REATORS®. Kristina Lum’s written report was received and placed on file. Ms. Lum HAR UPDATES FROM STAFF LIAISONS/ highlighted that the deadline for schools to submit their application for RAD PUBLIC RELATIONS has been extended until June 30th. Andrew Nguyen’s written report was received and placed on file. Mr. Nguyen HAR UPDATES FROM STAFF LIAISONS/ advised the committee that SFC will hold a short meeting via Zoom at the end STANDARD FORMS of the month to discuss the use of the CODVID-19 Addendum/Amendment form. Ken Hiraki’s written report was received and placed on file. Mr. Hiraki HAR UPDATES FROM STAFF LIAISONS/ discussed the Legislative Session still being postponed. Discussion was held. GOVERNMENT AFFAIRS 1 *** Subject to Approval at the AEC meeting on 07.21.2020 *** Aron Espinueva’s written report was received and placed on file. Mr. HAR UPDATES FROM STAFF LIAISONS/ Espinueva highlighted that all RPAC Fundraisers have been postponed. RPAC Aron Espinueva’s written report was received and placed on file. Mr. HAR UPDATES FROM STAFF LIAISONS/ Espinueva reported that YPN has been very creative conducting virtual coffee YPN hours and open houses. CEO Nancy Donahue-Jones reported to the Committee that the virtual NAR NAR UPDATES/ Mid-Year meeting registration will open on April 24th. If you serve on a NAR committee you will receive a special invite to register for your meeting. Written reports were submitted by each of the following local LOCAL BOARD REPORTS boards/associations: Honolulu, Kauai, Maui and West Hawaii. Kehau Costa gave an oral report. Ms. Costa reported that Hawaii Island REALTORS® holds a virtual coffee hour once a week. They also hold a virtual caravan every Wednesday. There being no further business, the meeting was adjourned at 10:50 a.m. ADJOURNMENT Submitted by Chatney Higa-Freench Chatney Higa-French Executive/Governance Assistant 2 Report Chief Executive Officer: Nancy Donahue Jones Reports to: HAWAI‘I REALTORS® Board of Directors Information Group: Association Executives of Hawai‘i REALTORS® Date: July 21, 2020 I am presenting two action items for your consideration along with an update on various items. Action Items – Action 1: • Per the HAWAI’I REALTORS® Policy Statement Manual – BOARD, Policy Statement 30.00102 reads as follows: Budget Approval Prior to August 1 of each fiscal year, the CEO, in consultation with the Board Leadership Team, shall prepare and submit to the Board of Directors for its approval or modification, a budget for the next succeeding fiscal year. The CEO shall not cause or allow financial planning for any fiscal year or the remaining part of any fiscal year to deviate materially from the Board’s Strategic Priorities and risk financial jeopardy. Accordingly, the CEO shall not: 1. Risk incurring those situations or conditions described as unacceptable in HAR’s Policy Statement Manual – Financial. 2. Omit credible projections of revenues and expenses, separation of capital and operations items, cash flow, and the disclosure of planning assumptions. Based on this policy statement, the Leadership Team and I recommend to the Board of Directors the following action that should be made at the July 23rd meeting. Postpone the approval of the 2021 Budget until the September 24, 2020 Board of Directors meeting Background: The Leadership Team and I after discussion, are recommending approval to postpone this item so that the Budget and the revised Strategic Plan can be presented together. In the past, the Strategic Plan was often approved after the annual budget was approved causing the budget to be out of step with the plan. The Strategic Plan should always work hand in hand with the Budget so that the association can move forward with the necessary resources in the areas that are considered priorities. Action 2: • Per the HAWAI’I REALTORS® Policy Statement Manual – BOARD, Policy Statement 30.00100 reads as follows: Setting the Annual Dues Amount The amount of the annual dues for each class of membership shall be approved by the Board of Directors no later than August 1 of the immediately preceding year. Based on this policy statement, the Board of Directors have two options that should be considered at the July 23rd meeting. Option 1 – Set the dues amount at its current amount of $225 for the calendar year of 2021 Option 2 – Postpone the approval of the dues amount for the calendar year of 2021 until the September 24, 2020 Board of Directors meeting Background – this policy statement was established with this specific deadline date due to the fiscal year of the REALTORS® Association of Maui which bills membership dues in August/September for October through September time frame. This avoids the possibility of having to bill twice by a local board whose billing cycle is different than the state association. CEO recommends – the annual dues for HAWAI’I REALTORS® should remain at $225 for 2021. Report Items – • As of July 14, 2020, HAR has hosted nine virtual sessions on a variety of topics from legal and economic updates, business tools and cyber security. We had more than 2500 members register for these sessions and over 2100 YouTube views of these sessions. We continue to plan more virtual information sessions for our members throughout the balance of 2020. (With so much of our world in a digital environment, I hope you had a chance to watch our recent session on Cyber Security. What a reality check!) • HAR has contracted with Lee Grossman to be our facilitator/consultant for the revision to our Strategic Plan. You may recognize Mr. Grossman’s name as he was our consultant for our recent Governance restructure that took place in 2019. As of this message, Lee has met with the members of the Strategic Planning Task Force as well as the Board of Directors and is meeting now with members of HAR’s designated staff. In our effort to be as transparent as possible with this process in a virtual world, we will be providing an update to the Board of Directors on July 30th at 10:00 a.m. The final revision of the plan will be presented to the Board of Directors at the September meeting. We will also be providing you with periodic updates between July and September. • Membership numbers for the year prior to the COVID-19 pandemic were promising. At the end of the 2nd quarter, paid membership was at 9931 with 489 new members. (HAWAI’I REALTORS® tracks new members by the number of application fees paid). For comparison of new members from 2019 to 2020: 2019 2020 January 146 76 February 181 117 March 202 95 April 85 45 May 109 53 June 181 103 Total: 904 489 We should continue to see changes to the membership for the rest of the year. As a trade association, HAWAI’I REALTORS® and the local Boards are unique in that they have received their REALTOR® dues money for the year already. The challenge for all will be in the prediction of membership for the 2021 budget cycle and beyond. • As you may be aware, the PPP (or better known as the Paycheck Protection Act) is also available for non-profit organizations.

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