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NOTICE OF MEETING Notice is hereby given of the Meeting of the Invercargill City Council to be held in the Council Chamber, First Floor, Civic Administration Building, 101 Esk Street, Invercargill on Tuesday 16 June 2015 at 4.00 pm His Worship the Mayor Mr T R Shadbolt JP Cr D J Ludlow (Deputy Mayor) Cr R L Abbott Cr R R Amundsen Cr K F Arnold Cr N D Boniface Cr A G Dennis Cr I L Esler Cr P W Kett Cr G D Lewis Cr I R Pottinger Cr G J Sycamore Cr L S Thomas EIRWEN HARRIS MANAGER, SECRETARIAL SERVICES 2 A G E N D A Page 1. APOLOGIES 2. PUBLIC FORUM 2.1 FUNDING APPLICATION FOR THE DEVELOPMENT OF A LOCAL CYBER SAFETY EDUCATOR ROLE The Chairman of Poppycok New Zealand will be in attendance to speak to this Item. 2.2 DEPARTMENT OF CONSERVATION Deidre Vercoe from the Department of Conservation will be in attendance to speak on the Kakapo Recovery Programme. 3. REPORT OF THE INVERCARGILL YOUTH COUNCIL 3.1 THE UN YOUTH AOTEAROA LEADERSHIP FORUM 7 Representatives from the Youth Council will be in attendance to present to Council. 4. MINUTES OF THE MEETING OF COUNCIL HELD ON 5 MAY 9 2015 5. MINUTES OF THE EXTRAORDINARY MEETING OF COUNCIL 19 TO HEAR SUBMISSIONS ON THE LONG TERM PLAN HELD ON THURSDAY 28 MAY 2015 6. MINUTES OF THE EXTRAORINARY MEETING OF THE 43 INFRASTRUCTURE AND SERVICES COMMITTEE HELD ON THURSDAY 28 MAY 2015 7. MINUTES OF THE RECONVENED EXTRAORDINARY MEETING 47 OF COUNCIL TO HEAR SUBMISSIONS ON THE LONG TERM PLAN HELD ON FRIDAY 29 MAY 2015 8. MINUTES OF THE EXTRAORDINARY MEETING OF COUNCIL HELD ON WEDNESDAY 10 JUNE 2015 To be tabled. 3 9. MINUTES OF THE MEETING OF THE BLUFF COMMUNITY 55 BOARD HELD ON 25 MAY 2015 10. MINUTES OF COMMITTEES 10.1 COMMUNITY SERVICES COMMITTEE 2 JUNE 2015 61 10.2 REGULATORY SERVICES COMMITTEE 3 JUNE 2015 65 10.3 INFRASTRUCTURE AND SERVICES COMMITTEE 8 JUNE 2015 77 10.4 FINANCE AND POLICY COMMITTEE 9 JUNE 2015 85 11. REPORT OF THE CHIEF EXCUTIVE 11.1 VENTURE SOUTHLAND PROJECTS AND ACTIVITIES REPORT 91 APRIL/MAY 12. REPORT OF THE DIRECTOR OF ENVIRONMENTAL AND PLANNING SERVICES 12.1 GAMBLING POLICY REVIEW 107 Appendix 1 109 Appendix 2 111 12.2 DOG CONTROL POLICY AND BYLAW 123 Appendix 1 125 13. REPORT OF COUNCILLOR IAN POTTINGER 13.1 INVERCARGILL CITY HOLDINGS LIMITED - STATEMENT OF INTENT 149 14. MAYOR’S REPORT To be tabled. 15. URGENT BUSINESS 4 16. PUBLIC EXCLUDED SESSION Moved, seconded that the public be excluded from the following parts of the proceedings of this meeting; namely (a) Confirming of Minutes of the Public Excluded Session of Council 5 May 2015 (b) Confirming of Minutes of the Infrastructure an Services Committee 8 June 2015 (b) Confirming of Minutes of the Finance and Policy Services Committee 9 June 2015 The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1)(d) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows: General subject of each Reason for passing this Ground(s) under matter to be considered resolution in relation to Section 48(1) for the each matter passing of this resolution (a) Confirming of Enable any local authority Section 7(2)(i) Minutes – Council holding the information to 5 May 2015 carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) (c) Confirming of Enable any local authority Section 7(2)(i) Minutes – holding the information to Infrastructure and carry on, without prejudice Services Committee or disadvantage, 8 June 2015 negotiations (including commercial and industrial negotiations) (d) Confirming of Enable any local authority Section 7(2)(i) Minutes – Finance holding the information to and Policy carry on, without prejudice Committee 9 June or disadvantage, 2015 negotiations (including commercial and industrial negotiations) ∗∗∗∗∗∗∗∗∗∗ 5 6 TO: COUNCIL FROM: CHIEF EXECUTIVE OFFICER MEETING DATE: TUESDAY 16 JUNE 2015 INVERCARGILL YOUTH COUNCIL Report Prepared by: Mary Napper, Community Development Manager SUMMARY Members of the Invercargill Youth Council have attended leadership forums organised by UN Youth Aotearoa. RECOMMENDATIONS That the report be received. IMPLICATIONS 1. Has this been provided for in the Long Term Plan/Annual Plan? N/A 2. Is a budget amendment required? N/A 3. Is this matter significant in terms of Council’s Policy on Significance? N/A 4. Implications in terms of other Council Strategic Documents or Council Policy? N/A 5. Have the views of affected or interested persons been obtained and is any further public consultation required? N/A FINANCIAL IMPLICATIONS N/A YOUTH COUNCIL The UN Youth Aotearoa leadership forums are important opportunities for young people to learn and practise leadership skills while meeting with other young people from throughout New Zealand. Three Youth Council members were supported to attend the Aotearoa Youth Declaration event held in Auckland In April. Stephen Jones, Jack Shaw and Jennifer Forest will share their experiences at the Council meeting. 7 Six members attended the Otago-Southland Model UN forum held in Dunedin in March. Representatives of this group will speak about their experience at the Council meeting. 8 MINUTES OF THE MEETING OF THE INVERCARGILL CITY COUNCIL HELD IN THE COUNCIL CHAMBER, FIRST FLOOR, CIVIC ADMINISTRATION BUILDING, 101 ESK STREET, INVERCARGILL, ON TUESDAY 5 MAY 2015 AT 4.00 PM PRESENT: His Worship the Mayor Mr T R Shadbolt Cr R L Abbott Cr R R Amundsen Cr K F Arnold Cr N D Boniface Cr A G Dennis Cr I L Esler Cr P W Kett Cr G D Lewis Cr I R Pottinger Cr G J Sycamore Cr L S Thomas IN ATTENDANCE: Mr R W King – Chief Executive Mrs P M Gare – Director of Environmental and Planning Services Mr D J Johnston – Director of Finance and Corporate Services Mr R Pearson – Roading Manager Mrs M Short – Manager Strategy and Policy Miss K Graber – Planning and Policy Analyst Ms M Napper – Community Development Manager Mr P Casson – Chief Executive Officer – Venture Southland Ms L Kuresa – Committee Secretary 1. APOLOGIES Cr D J Ludlow. Moved Cr Arnold, seconded Cr Boniface and RESOLVED that the apology be accepted. 2. NOTIFICATION OF AN ITEM TO BE BROUGHT FORWARD IN PUBLIC EXCLUDED SESSION AND NOTIFICATION OF URGENT ITEMS His Worship the Mayor informed the meeting that Item 4.1, Windsor Village Concept, under Public Excluded Session would be dealt with first. Cr Lewis informed the meeting that he had an item to be dealt with under Urgent Business with regard to the Revitalisation of the South City area. 3. PUBLIC FORUM 3.1 Lifelines Project Mr Neil Cruickshank sent in an apology that he would not be able to present to Council with regard to this matter as he had other more urgent matters to deal with. 9 4. MINUTES OF THE MEETING OF COUNCIL HELD ON 31 MARCH 2015 Moved Cr Abbott, seconded Cr Amundsen that the minutes be approved. Cr Sycamore wanted some clarification with regard to Items 8.1 and 13.1. Cr Sycamore said with regard to Item 8.1, he asked if Cr Abbott could update Council on this matter. Cr Abbott informed the meeting that he had only received input from Cr Boniface to date on this matter. Cr Sycamore said with regard to Item 13.1, he asked if Cr Arnold would be providing Council with a copy of the Delivery Model for Councillors from Breathing Space Trust, as set out in the minutes. Cr Arnold said she could not recall saying that she would provide a copy of the Delivery Model for Councillors but she recalled that last year through the Annual Plan process, Council had agreed to make a $20,000 contribution towards Breathing Space Trust. There was nothing tagged to it and Council did not ask the Trust for its Delivery Model and she did not think it was appropriate to ask the Trust for it. His Worship the Mayor asked if Cr Arnold was questioning the accuracy of the Minutes and Cr Arnold said she accepted that she may have said that she would provide Councillors with a copy of the Delivery Model but after the meeting she had thought about it and she realised that Council’s contribution to Breathing Space Trust was not tagged with a requirement to provide the information to Council. Cr Thomas said the Breathing Space Trust went back to the model with the Salvation Army Home where they reopened that which was where the cross-over was with the $20,000 donation because Breathing Space Trust was looking for space which was set up as part of the Salvation Army. He said Council was asking what model would be used now because it was only going to be used for three days of respite nights and now that they had gone back to the Salvation Army Home which was deemed to be an earthquake risk but now that the Engineers Report had changed that was where the confusion could be. Cr Arnold said when Breathing Space Trust asked for the funding, Council tagged it with the requirement that they came up with a good plan and with buy in from the community. Her report related to a meeting that was held at Council with representatives from the Police, Corrections, Mental Health Unit and other community organisations. When they were brought into this and supported it that was when Council was prepared to release the $20,000 funding to Breathing Space Trust.

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