Temporary Duty (TDY) Allowances § 301–11.15

rest stop location when the arrival or shower fees, and dumping fees) which departure affects your per diem allow- may be considered as a lodging cost. ance or other travel expenses. You also should show the dates for other points § 301–11.13 How does sharing a room visited. You do not have to record de- with another person affect my per parture/arrival times, but you must an- diem reimbursement? notate your travel claim when your Your reimbursement is limited to travel is more than 12 hours but not ex- one-half of the double occupancy rate ceeding 24 hours to reflect that fact. if the person sharing the room is an- other Government employee on official § 301–11.11 How do I make my lodging travel. If the person sharing the room reservations? is not a Government employee on offi- You must make your lodging reserva- cial travel, your reimbursement is lim- tions through your agency travel man- ited to the single occupancy rate. agement system as required by part 301–50 of this chapter. § 301–11.14 How is my daily lodging rate computed when I rent lodging [FTR Amdt. 108, 67 FR 57965, Sept. 13, 2002] on a long-term basis? When you obtain lodging on a long- § 301–11.12 How does the type of lodg- ing I select affect my reimburse- term basis (e.g., weekly or monthly) ment? your daily lodging rate is computed by dividing the total lodging cost by the Your agency will reimburse you for number of days of occupancy for which different types of lodging as follows: you are entitled to per diem, provided (a) Conventional lodgings. (/ the cost does not exceed the daily rate , boarding , etc.) You will of conventional lodging. Otherwise the be reimbursed the single occupancy daily lodging cost is computed by di- rate. viding the total lodging cost by the (b) Government quarters. You will be number of days in the rental period. reimbursed, as a lodging expense, the Reimbursement, including an appro- fee or service charge you pay for use of priate amount for M&IE, may not ex- the quarters. ceed the maximum daily per diem rate (c) Lodging with friend(s) or relative(s) for the TDY location. (with or without charge). You may be re- imbursed for additional costs your host § 301–11.15 What expenses may be con- incurs in accommodating you only if sidered part of the daily lodging you are able to substantiate the costs cost when I rent on a long-term and your agency determines them to be basis? reasonable. You will not be reimbursed When you rent a room, apartment, the cost of comparable conventional house, or other lodging on a long-term lodging in the area or a flat ‘‘token’’ basis (e.g., weekly, monthly), the fol- amount. lowing expenses may be considered (d) Nonconventional lodging. You may part of the lodging cost: be reimbursed the cost of other types (a) The rental cost for a furnished of lodging when there are no conven- ; if unfurnished, the rental tional lodging facilities in the area cost of the dwelling and the cost of ap- (e.g., in remote areas) or when conven- propriate and necessary furniture and tional facilities are in short supply be- appliances (e.g., stove, refrigerator, cause of an influx of attendees at a spe- chairs, tables, bed, sofa, television, or cial event (e.g., World’s Fair or inter- vacuum cleaner); national sporting event). Such lodging (b) Cost of connecting/disconnecting includes college dormitories or similar and using utilities; facilities or rooms not offered commer- (c) Cost of reasonable maid fees and cially but made available to the public cleaning charges; by area residents in their . (d) Monthly telephone use fee (does (e) Recreational vehicle (trailer/camper). not include installation and long-dis- You may be reimbursed for expenses tance calls); and, (parking fees, fees for connection, use, (e) If ordinarily included in the price and disconnection of utilities, elec- of a hotel/motel room in the area con- tricity, gas, water and sewage, bath or cerned, the cost of special user fees

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(e.g., cable TV charges and plug-in vided by a hotel/motel does not affect charges for automobile head bolt heat- your per diem. ers). § 301–11.18 What M&IE rate will I re- § 301–11.16 What reimbursement will I ceive if a meal(s) is furnished at receive if I prepay my lodging ex- nominal or no cost by the Govern- penses and my TDY is curtailed, ment or is included in the registra- canceled or interrupted for official tion fee? purposes or for other reasons be- yond my control that are acceptable Your M&IE rate must be adjusted for to my agency? a meal(s) furnished to you (except as If you sought to obtain a refund or provided in § 301–11.17), with or without otherwise took steps to minimize the cost, by deducting the appropriate cost, your agency may reimburse ex- amount shown in the chart in this sec- penses that are not refundable, includ- tion for CONUS travel, reference Ap- ing a forfeited rental deposit. pendix B of this chapter for OCONUS travel, or any method determined by § 301–11.17 If my agency authorizes your agency. If you pay for a meal that per diem reimbursement, will it re- duce my M&IE allowance for a has been previously deducted, your meal(s) provided by a common car- agency will reimburse you up to the de- rier or for a complimentary meal(s) duction amount. The total amount of provided by a hotel/motel? deductions made will not cause you to No. A meal provided by a common receive less than the amount allowed carrier or a complimentary meal pro- for incidental expenses.

M&IE $31 $35 $39 $43 $47 $51

Breakfast ...... 6 7 8 9 9 10 Lunch ...... 6 7 8 9 11 12 Dinner ...... 16 18 20 22 24 26 Incidentals ...... 3 3 3 3 3 3

[FTR Amdt. 70, 63 FR 15961, Apr. 1, 1998; 63 FR 35537, June 30, 1998, as amended by FTR Amdt. 75, 63 FR 66675, Dec. 2, 1998; FTR Amdt. 109, 67 FR 56160, Aug. 30, 2002; FTR Amdt. 2003–05, 68 FR 51911, Aug. 29, 2003]

§ 301–11.19 How is my per diem cal- (b) When a rest stop is authorized the culated when I travel across the applicable per diem rate is the rate for international dateline (IDL)? the rest stop location. When you cross the IDL your actual elapsed travel time will be used to § 301–11.21 Will I be reimbursed for per diem or actual expenses on compute your per diem entitlement leave or non-workdays (weekend, rather than calendar days. legal Federal Government holiday, or other scheduled non-workdays) § 301–11.20 May my agency authorize a while I am on official travel? rest period for me while I am trav- eling? (a) In general, you will be reimbursed as long as your travel status requires (a) Your agency may authorize a rest your stay to include a non-workday, period not in excess of 24 hours at ei- (e.g., if you are on travel through Fri- ther an intermediate point or at your day and again starting Monday you destination if: will be reimbursed for Saturday and (1) Either your origin or destination Sunday), however, your agency should point is OCONUS; determine the most cost effective situ- (2) Your scheduled flight time, in- ation (i.e., remaining in a travel status cluding stopovers, exceeds 14 hours; and paying per diem or actual expenses (3) Travel is by a direct or usually or permitting your return to your offi- traveled route; and cial station). (4) Travel is by less than premium- (b) Your agency will determine class service. whether you will be reimbursed for

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