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Official Signed Contract Performance Beyond the Surface Prepared for: Region 4 Education Service Center IFB Solicitation # 17-11 Sports Surfaces, Installation, and Related Material (AZ) Y ou b ri ng the s p ort, w e’ l l b ri ng the s urface. REGION 4 EDUCATION SERVICES CENTER IFB # 17-11 Sports Surfaces, Installation, and Related Material (AZ) May 23, 2017 INDEX TAB 1 Entire Vendor Contract and Signature Form TAB 2 Questionnaire TAB 3 Company Profile TAB 4 Product / Services TAB 5 References TAB 6 Pricing TAB 7 Value Add TAB 8 Required Documents EliteSportsBuilders.com TAB 1 – Entire Vendor Contract and Signature Form 7145 West Tidwell 7145 West7145 Tidwell West Tidwell Road Houston, Texas 77092 7145 West Tidwell(713) Road 462-7708 Houston, Texas 77092 (713) 462-7708 www.esc4.net www.esc4.net Publication Date: April 24, 2017 Publication Date: April 24, 2017 NOTICE TO OFFEROR NOTICE TO OFFEROR SUBMITTAL DEADLINE: Tuesday May 23, 2017 @ 2:00 PM CT SUBMITTAL DEADLINE: Tuesday May 23, 2017 @ 2:00 PM CT Questions regarding this solicitation must be submitted in writing to Crystal Wallace, PurchasingQuestions regarding Cooperative this Specialistsolicitationatmust [email protected] be submitted in writingor (713) to 744 Crystal-8189 Wallace,no later thanPurchasingMay 4 ,Cooperative2017 at 5pmSpecialist CT. Allat questions [email protected] and answersor will(713) be 744 posted-8189 noto bothlater www.esc4.netthan May 4, 201and7 atwww.tcpn.org 5pm CT. Allunder questions Solicitations and answers. Offerors will arebe responsibleposted to both for viewingwww.esc4.net either websiteand www.tcpn.org to review allunder questions Solicitations and answers. Offerors prior are to submittingresponsible bid fors. Pleaseviewing note either that website oral communications to review all questions concerning and this answers IFB shall prior not beto bindingsubmitting and bidshalls. inPlease no way note excuse that oral the communications responsive Offeror concerningof the obligations this IFB shall set forthnot be in binding this bid and. shall in no way excuse the responsive Offeror of the obligations set forth in this bid. Invitation for Bid (IFB) Invitation byfor Bid (IFB) by Region 4 Education Service Center (“ESC”) Region 4 Education Service Center (“ESC”) for for Sports Surfaces, Installation, and Related Material(AZ) Sports Surfaces, Installation, and Related Material(AZ) On behalf of itself, other government agencies and non-profits, made Onavailable behalf of through itself, other The Cooperativegovernment agenciesPurchasing and Network non-profits “TCPN.”, made available through The Cooperative Purchasing Network “TCPN.” Solicitation Number 17-11 Solicitation Number 17-11 Note: Envelopes must be sealed, prominently marked with the IFB solicitation number, IFB title,Note: IFB Envelopesopening must time/date be sealed, and nameprominently of vendor. marked Electronic with thesubmissions IFB solicitation of the number, IFB will IFBnot betitle, accepted. IFB opening Sub time/datemissions andmust name be receivedof vendor. by Electronic the Regionsubmissions 4 ESC office of theat: IFB7145will West not Tidwellbe accepted.Road, SubHouston,missions TX 77092must be no laterreceived than by 2:00 the pm Region CT, at 4which ESC ti officeme the at: bid 7145 opening West proTidwellcessRoad, shall commence.Houston, TX Bid 77092s will no be later collected than 2:00in a pmconference CT, at which room ti tome be the determined bid opening by Regionprocess 4 shall ESC commence.and opened Bid ands recordedwill be collectedpublicly.inAny a conference bid received room later to thanbe determined the specified by Regiontime, whether 4 ESC deliveredand opened in person, and recorded courierpublicly. or mailed,Any shall bid received be disqualified later than. the specified time, whether delivered in person, courier or mailed, shall be disqualified. 1 1 ATTENTION OFFERORS: Submission of a bid confers NO RIGHT on an Offeror to an award or to a subsequent contract. Region 4 ESC, in its sole discretion and for any reason or no reason, reserves the rights to reject any or all bids, accept only a part of any bid, accept the bid deemed most advantageous to Region 4 ESC, and waive any technicalities. The issuance of this IFB does not obligate Region 4 ESC to make an award or negotiate or execute a contract. Region 4 ESC reserves the right to amend the terms and provisions of the IFB, negotiate with a proposer, add, delete, or modify the contract and/or the terms of any bid submitted, extend the deadline for submission of bids, ask for best and final offers, or withdraw the IFB entirely for any reason solely at Region 4 ESC’s discretion. An individual bid may be rejected if it fails to meet any requirement of this IFB. Region 4 ESC may seek clarification from a bidder at any time, and failure to respond within a reasonable time frame is cause for rejection of a bid. 2 Please be advised that all information and documents submitted will be subject to the Public Information Act requirements governed by the State of Texas. Because contracts are awarded by a governmental entity, all responses submitted are subject to release as public information after contracts are executed. If an Offeror believes that its response, or parts of its response, may be exempted from disclosure, the Offeror must specify page-by-page and line-by-line the parts of the response, which it believes, are exempt. In addition, the Offeror must specify which exception(s) are applicable and provide detailed reasons to substantiate the exception(s). Offeror must provide this information on the “Acknowledgement and Acceptance to Region 4 ESC’s Open Record Policy” form found on the next page of this solicitation. Any information that is unmarked will be considered public information and released, if requested under the Public Information Act. The determination of whether information is confidential and not subject to disclosure is the duty of the Office of Attorney General (OAG). Region 4 Education Service Center (“ESC”) must provide the OAG sufficient information to render an opinion and therefore, vague and general claims to confidentiality by the Offeror are not acceptable. Region 4 ESC must comply with the opinions of the OAG. Region 4 ESC assumes no responsibility for asserting legal arguments on behalf of any Offeror. Offerors are advised to consult with their legal counsel concerning disclosure issues resulting from this procurement process and to take precautions to safeguard trade secrets and other proprietary information. After completion of award, these documents will be available for public inspection. 3 TABLE OF CONTENTS A. Introduction………………………………………………………….... p. 6 B. Scope……………………………………………………………….…. p. 7 C. Definitions…………………………………………………................. p. 8 D. General Terms and Instructions to Offerors………………………. p. 9 • Calendar of Events…………………………………………………………………...p.11 • Evaluation Criteria……………………………………………………. p.11 E. Appendix A: Vendor Contract Form………………………. ………. p.16 • Signature Page………………………………………………………. p. 26 F. Appendix B: Product/Services Specifications…………………….. p. 28 • Special Terms & Conditions • Specifications G. Appendix C: Pricing………………………………………………….. p. 28 H. Appendix D: General Terms & Conditions Acceptance Form…... p. 29 I. Appendix E: Vendor Questionnaire………………………………... p. 31 J. Appendix F: Company Profile………………………………………. p. 35 • References K. Appendix G: Value Add……………………………………………… p. 38 L. Appendix H: Additional Required Documents…………………….. p. 39 • Clean Air and Water Act • Debarment Notice • Lobbying Certification • Vendor/Contractor Requirements 1. Contractor’s Employment Eligibility 2. Fingerprint & Background Checks 3. Business Operations in Sudan, Iran • Antitrust Certification Statement • Implementation of HB 1295 (Certification of Interested Parties) • EDGAR Certifications • Specific State Requirements M. Appendix I: State Notice……………………………………….…… p. 62 A. INTRODUCTION 5 TABLE OF CONTENTS A. Introduction………………………………………………………….... p. 6 B. Scope……………………………………………………………….…. p. 7 C. Definitions…………………………………………………................. p. 8 D. General Terms and Instructions to Offerors………………………. p. 9 • Calendar of Events…………………………………………………………………...p.11 • Evaluation Criteria……………………………………………………. p.11 E. Appendix A: Vendor Contract Form………………………. ………. p.16 • Signature Page………………………………………………………. p. 26 F. Appendix B: Product/Services Specifications…………………….. p. 28 • Special Terms & Conditions • Specifications G. Appendix C: Pricing………………………………………………….. p. 28 H. Appendix D: General Terms & Conditions Acceptance Form…... p. 29 I. Appendix E: Vendor Questionnaire………………………………... p. 31 J. Appendix F: Company Profile………………………………………. p. 35 • References K. Appendix G: Value Add……………………………………………… p. 38 L. Appendix H: Additional Required Documents…………………….. p. 39 • Clean Air and Water Act • Debarment Notice • Lobbying Certification • Vendor/Contractor Requirements 1. Contractor’s Employment Eligibility 2. Fingerprint & Background Checks 3. Business Operations in Sudan, Iran • Antitrust Certification Statement • Implementation of HB 1295 (Certification of Interested Parties) • EDGAR Certifications • Specific State Requirements M. Appendix I: State Notice……………………………………….…… p. 62 A. INTRODUCTION 5 I. Background on Region 4 Education Service Center Region 4 Education Service Center (“Region 4 ESC” herein “Lead Public Agency”) on behalf of itself and all state, local governments, school districts, and higher education institutions in the United States of America, and other government agencies and non-profit
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