Local Government Performance Assessment
Wakiso District
(Vote Code: 555)
Assessment Scores
Crosscutting Minimum Conditions 88%
Education Minimum Conditions 100%
Health Minimum Conditions 100%
Water & Environment Minimum Conditions 70%
Micro-scale Irrigation Minimum Conditions 0%
Crosscutting Performance Measures 68%
Educational Performance Measures 49%
Health Performance Measures 48%
Water & Environment Performance Measures 68%
Micro-scale Irrigation Performance Measures 26% 555 Crosscutting Performance Wakiso Measures 2020 District
Summary of Definition of No. Compliance justification Score requirements compliance Local Government Service Delivery Results 1 4 Service Delivery • Evidence that Outcomes of DDEG infrastructure projects There was evidence that the DDEG projects completed investments implemented using below were being used by the beneficiaries as per their DDEG funding are profiles: Maximum 4 points on functional and utilized as this performance per the purpose of the 1. Paving of the administration parking at a cost of Ugx measure project(s): 130 million; and
• If so: Score 4 or else 0 2. Installation of solar lights at the district head quarter at a cost of Ugx 6 million.
2 0 Service Delivery a. If the average score in This Performance Measure was not applicable until LLGs Performance the overall LLG are assessed. performance assessment Maximum 6 points on increased from previous this performance assessment : measure o by more than 10%: Score 3
o 5-10% increase: Score 2
o Below 5 % Score 0
2 3 Service Delivery b. Evidence that the There was evidence that the project planned to be Performance DDEG funded investment implemented in the LG Annual Work Plan for the year projects implemented in 2019/20 were all completed 100% as below:- Maximum 6 points on the previous FY were this performance completed as per 1. Paving of the administration parking at a cost of Ugx measure performance contract 130 million; and (with AWP) by end of the 2. Installation of solar lights at the district head quarter at a FY. cost of 6 million. • If 100% the projects 2 projects planned and 2 completed 2/2x100%=100% were completed : Score 3
• If 80-99%: Score 2
• If below 80%: 0 3 2 Investment a. If the LG budgeted and There was evidence that the LG budgeted and spent all Performance spent all the DDEG for the DDEG for the previous FY on eligible the previous FY on projects/activities as per the DDEG grant, budget, and Maximum 4 points on eligible projects/activities implementation guidelines: The LG DDEG budgeted this performance as per the DDEG grant, funds were Ugx 1,549,961,195 (page 58 of AWP) and it measure budget, and was spent (page 91 of Annual performance report) as implementation below: guidelines: 1. Paving of the administration parking at a cost of Ugx Score 2 or else score 0. 130 million;
2. Installation of solar lights at the district head quarter at a cost of Ugx 6 million;
3. Capacity building at Ugx 38m;
4.Investment services at Ugx 97.4 million;
5.Sent to LLGs Ugx 1,278 million;
3 2 Investment b. If the variations in the There was evidence that the variations in the contract Performance contract price for sample price and Engineers estimate for the DDEG funded of DDEG funded project for the FY 2019/2020 sampled was within the Maximum 4 points on infrastructure investments range of +/-20% as detailed below: this performance for the previous FY are measure within +/-20% of the LG 1. Paving of the District Headquarters Parking Yard at Engineers estimates, Wakiso District Local Government (WAKI555/WRKS/19- 20/00033) at a contact price of UGX 187,327,489 and score 2 or else score 0 Engineer’s estimate of UGX 184,593,724. The variation in the two prices was -1.48%.
Note 1: Formula used was Variation = (Engineers Estimate – Contract Price)/Engineers Estimate) *100.
Note 2: Only one DDEG project as implemented in FY 2019/2020.
Note 3: The DDEG funds used was UGX 130,094,000 and the rest of the money was from Luwero Rwenzori Funds.
Performance Reporting and Performance Improvement 4 2 Accuracy of reported a. Evidence that There was evidence that information on the positions information information on the filled in LLGs as per minimum staffing standards is positions filled in LLGs as accurate. The information on the staff structure when Maximum 4 points on per minimum staffing compared with that on the LLGs staff lists (Wakiso S/C, this Performance standards is accurate, Kakiri S/C and Kyengera T/C) were the same. Measure score 2 or else score 0 4 2 Accuracy of reported b. Evidence that There was evidence that infrastructure constructed using information infrastructure constructed the DDEG funds was in place as per LG Annual using the DDEG is in Performance report :- Maximum 4 points on place as per reports this Performance produced by the LG: 1. Paved administration parking at a cost of Ugx 130 Measure million; and • If 100 % in place: Score 2, else score 0. 2. Installed solar lights at the district head quarter at a cost of Ugx Million. Note: if there are no reports produced to review: Score 0
5 0 Reporting and a. Evidence that the LG This Performance Measure was not applicable until LLGs Performance conducted a credible are assessed. Improvement assessment of LLGs as verified during the Maximum 8 points on National Local this Performance Government Performance Measure Assessment Exercise;
If there is no difference in the assessment results of the LG and national assessment in all LLGs
score 4 or else 0
5 0 Reporting and b. The District/ This Performance Measure was not applicable until LLGs Performance Municipality has are assessed. Improvement developed performance improvement plans for at Maximum 8 points on least 30% of the lowest this Performance performing LLGs for the Measure current FY, based on the previous assessment results.
Score: 2 or else score 0
5 0 Reporting and c. The District/ This Performance Measure was not applicable until LLGs Performance Municipality has are assessed. Improvement implemented the PIP for the 30 % lowest Maximum 8 points on performing LLGs in the this Performance previous FY: Measure Score 2 or else score 0
Human Resource Management and Development 6 2 Budgeting for and a. Evidence that the LG There was evidence that the LG consolidated and actual recruitment and has consolidated and submitted the staffing requirements for the coming FY to deployment of staff submitted the staffing the MoPS by September 30th, with copy to the respective requirements for the MDAs and MoFPED. Maximum 2 points on coming FY to the MoPS this Performance by September 30th, with The submission of Wage, Pension and Gratuity Estimates Measure copy to the respective for FY 2021/2022 was dated 28th /9/2020. There was MDAs and MoFPED. acknowledgement of receipt by MoPS, MoFPED and MoLG on 28th September 2020 Score 2 or else score 0
7 2 Performance a. Evidence that the There was evidence that the District conducted a tracking management District/Municipality has and analysis of staff attendance (as guided by Ministry of conducted a tracking and Public Service CSI): Maximum 5 points on analysis of staff this Performance attendance (as guided by The analysis form has No. of working days, days worked Measure Ministry of Public Service and days absent. CSI): The July 2019 report dated 15/8/2019 indicated 80% Score 2 or else score 0 regular attendance and 20% irregular attendance. The August 2020 analysis and report dated 16/9/2020 indicated 50% regular attendance, 40% irregular attendance due to COVID 19 SOPS and 10% field work.
The September 2020 report dated 7/10/2020 indicated 60% regular attendance and 30% irregular attendance and 10% field work.
The October 2020 report dated 11/11/2020 indicated 50% regular attendance and 40% irregular attendance and 10% field work.
The November 2020 report dated 3/12/2020 indicated 50% regular attendance and 50% irregular attendance. 7 1 Performance i. Evidence that the LG The LG HoDs have been appraised as per guidelines management has conducted an issued by MoPS during the previous FY. appraisal with the Maximum 5 points on following features: District Planner (Galabizi Paddy) was appraised on this Performance 7/7/2020, Measure HODs have been appraised as per District Production and Marketing Officer (Lubuulwa guidelines issued by Michael) was appraised on 12/7/2020, MoPS during the District Natural Resource Officer (Ssebaganzi Rebecca) previous was appraised on 26/6/2020, FY: Score 1 or else 0 District Engineer (Mwesigwa Samuel Ddamulira) was appraised on 7/7/2020
CFO (Ssekandi Michael) was appraised on 7/7/2020.
District Education Officer (Kiyingi Fredrick Kinobe) was appraised on 7/7/2020.
District Commercial Officer (Mabala Moses) was appraised on 12/7/2020.
7 1 Performance ii. (in addition to “a” There was evidence that administrative rewards and management above) has also sanctions were implemented on time as provided for in implemented the guidelines. Maximum 5 points on administrative rewards this Performance and sanctions on time as In the Rewards and Sanctions Committee meeting held Measure provided for in the on 28/1/2020, Alliobe Joan Education Officer Jjungo SS guidelines: appeared before the committee for abandonment of duty since September 2019. She did not turn up for defense. Score 1 or else 0 The committee recommended deletion from payroll and the remarks were that she was deleted from payroll.
7 1 Performance iii. Has established a There was evidence that the LG established a management Consultative Committee Consultative Committee (CC) for staff grievance redress (CC) for staff grievance which is functional. The composition of the committee; Maximum 5 points on redress which is this Performance functional. Assistant DHO Marternal Health Nabuganda Betty. Measure Score 1 or else 0 Principal Township Officer Kakumba Paddy,
Senior Environment Officer Mpoza Esau,
Senior Planner Nabaloga Christine,
Senior HRO Katamba Mathias and
Senior Labour Officer Muhumuza Celestine.
They were all appointed on 6/8/2020.
The committee has not handled any case since it was newly constituted but they had their first sitting to plan. 8 1 Payroll management a. Evidence that 100% of There was evidence that all staff recruited during the the staff recruited during previous FY have accessed the salary payroll not later Maximum 1 point on the previous FY have than two months after appointment. this Performance accessed the salary Measure or else score payroll not later than two Sempijja Dalausi Clinical Officer, Ssekiranda Henry 0 months after appointment: Assistant Records Officer, Nakazibwe Sophie Secretary, Weyusya Bob Law Enforcement Officer, Nanyonga Resty Score 1. Health Assistant, Bakabulindi Rashid Assistant Commercial Officer, Kuteesa Herbert Economist, Nanziri Josephine Assistant Inventory Management Officer, Kigongo John Civil Engineer, Ssenyonga Brian Charles Sports Officer, Nakajiri Justine Enrolled Nurse, Wasswa Peter Economist, Mugomba Brian Assistant Records Officer, Lutwama Mark Health Assistant, Semakula Andrew Economist, Namagembe Phiona Law Enforcement Assistant, Nsumba Richard Muganzi Law Enforcement Assistant and others were appointed on 29/1/2020, assumed duty in February 2020 and accessed Salary Payroll in March 2020.
Ahebwa Gilbert Porter and Talyona Winnifred were appointed on 30/1/2020, assumed duty in February 2020 and accessed payroll in March 2020.
Lukooya Denis Driver, Olowo Julius Law Enforcement Assistant, Nakabira Fausta Education Assistant, Mubiru Jovan Stephen and others were appointed on 29/1/2020, assumed duty in February and accessed payroll in April 2020. 9 1 Pension Payroll a. Evidence that 100% of There was evidence that 100% of staff that retired during management staff that retired during the the previous FY accessed the pension payroll not later previous FY have than two months after retirement. Maximum 1 point on accessed the pension this Performance payroll not later than two IPPS NO. 865864 Kasozi Francis Mbalire Senior Medical Measure or else score months after retirement: Officer Kasangati HCIV retired on 28/11/2019 and 0 accessed Pension payroll in January 2020, Score 1. IPPS NO. 831440 Nassali Beatrice Office Typist HQTRS retired on 24/11/2019 and accessed Pension payroll in January 2020,
IPPS NO. 305056 Nsenga Mutezi Callist Deputy Head teacher Buyege Boys retired on 4/5/2020 and accessed Pension payroll in June 2020,
IPPS 304891 Nankya Kiku Edith Education Assistant Kisimbiri retired on 3/3/2020 and accessed Pension payroll in April 2020,
IPPS NO. 303325 Babishangire Bwengye Education Officer Gayaza High School retired on 10/3/2020 and accessed Pension payroll in May 2020,
IPPS 305072 Kalema Raymond St. Marys Kisubi retired on 18/4/2020 and accessed Pension payroll in June 2020 and IPPS NO. 306218 Namwase Jane Waitress Kisubi Technical retired on 1/1/2020 and accessed Pension payroll in February 2020.
Management, Monitoring and Supervision of Services. 10 2 Effective Planning, a. If direct transfers There was evidence that DDEG funds to LLGs were Budgeting and (DDEG) to LLGs were transferred in full as per the requirements in the budget for Transfer of Funds for executed in accordance the year 2019/20. Copies of warrants submitted to Service Delivery with the requirements of MoFPED for the FY 2019/20 indicated that all DDEG the budget in previous funds were transferred in full to LLGs. A total of UGX Maximum 6 points on FY: 1,278,482,188 as budgeted in the 2019/20 AWP, was fully this Performance transferred quarterly to LLGs as below: Measure Score 2 or else score 0 Quarter 1 warrant of Ugx 426,160,729 was transferred on 7/8/2019;
Quarter 2 warrant of Ugx 426,160,729 was transferred on 17/10/2019; and
Quarter 3 warrant of Ugx 426,160,729 was transferred on 17/1/2020. 10 0 Effective Planning, b. If the LG did timely The LG did not warrant in time the direct DDEG transfers Budgeting and warranting/ verification of to LLGs as below:- Transfer of Funds for direct DDEG transfers to Service Delivery LLGs for the last FY, in Quarter 1 warranting of Ugx 426,160,729 was on 7/8/2019 accordance to the and release date was 9/7/2019, 28 days; Maximum 6 points on requirements of the Quarter 2 warranting of Ugx 426,160,729 was on this Performance budget: Measure 17/10/2019 and release date was 2/10/2019, 15 days; and Score: 2 or else score 0 Quarter 3 warranting of Ugx 426,160,729 was on 17/1/2020 and release date was 8/1/2020, 9 days.
10 0 Effective Planning, c. If the LG invoiced and The LG did not invoice nor communicate in time to LLGs Budgeting and communicated all DDEG about DDEG releases:- Transfer of Funds for transfers for the previous Service Delivery FY to LLGs within 5 Quarter 1 invoicing of Ugx 426,160,729 was on working days from the 13/8/2019 and release date was 9/7/2019, 34 days; Maximum 6 points on date of funds release in Quarter 2 invoicing of Ugx 426,160,729 was on this Performance each quarter: Measure 22/10/2019 and release date was 2/10/2019, 20 days; and Score 2 or else score 0 Quarter 3 invoicing of Ugx 426,160,729 was on 21/1/2020 and release date was 8/1/2020, 13 days.
11 2 Routine oversight and a. Evidence that the There was evidence that the LG supervised and mentored monitoring District/Municipality has all LLGs . This was done in the TPC meetings of supervised or mentored 30/7/2019 , 27/8/2019 and 27/1/2020. Maximum 4 points on all LLGs in the District this Performance /Municipality at least once Measure per quarter consistent with guidelines:
Score 2 or else score 0
11 2 Routine oversight and b. Evidence that the There was evidence that the reports of support monitoring results/reports of support supervision and monitoring visits were discussed in the supervision and TPC, as seen from the TPC minutes below: Maximum 4 points on monitoring visits were this Performance discussed in the TPC, TPC of 30/7/2019 min 05/DTPC/07/2019; Measure used by the District/ TPC of 27/8/2019 min 06/DTPC/08/2019; and Municipality to make recommendations for TPC of 27/1/2020 min 05/DTPC/01/2020. corrective actions and followed-up:
Score 2 or else score 0
Investment Management 12 2 Planning and a. Evidence that the The LG maintained an up-dated assets register covering budgeting for District/Municipality details on buildings, vehicle, Land etc. as per format in the investments is maintains an up-dated accounting manual and was updated as of June 30, 2020. conducted effectively assets register covering details on buildings, Assets breakdown were on page 52 of the Financial Maximum 12 points on vehicle, etc. as per format statements for the financial year 2019/20, Summary this Performance in the accounting manual: statement of stores and other assets (Physical assets) as Measure at June 30, 2020: Score 2 or else score 0 1. Land Ugx 0; Note: the assets covered must include, 2. Building and structures: but not limited to: land, a) Non Residential buildings Ugx 13,379,631,158 ; buildings, vehicles and infrastructure. If those b) Residential buildings Ugx 712,337,366; core assets are missing score 0 c) Roads and bridges Ugx 26,379,271,202 ;
3. Transport Equipment:
a) Motor vehicles Ugx 355,516,503 ;
4. ICT equipment Ugx 86,249,246; and
5. Furniture and fittings Ugx 9,999,998; and
6. Other assets Ugx 820,595,538.
12 1 Planning and b. Evidence that the There was evidence that the LG used the Board of budgeting for District/Municipality has Survey Report of the year 2018/19 dated 28/8/2019 to investments is used the Board of Survey make Assets Management decisions. conducted effectively Report of the previous FY to make Assets A recommendation in the 2018/19 board survey of Maximum 12 points on Management decisions servicing the available fire extinguishers and procuring this Performance including procurement of additional ones to cover all the district administration was Measure new assets, maintenance put in place in the year 2019/20, and 3 security persons to of existing assets and guard the LG demonstration gardens were recruited as disposal of assets: recommended by the 2018/19 board of survey.
Score 1 or else 0 12 2 Planning and c. Evidence that The LG Physical Planning Committee was in place and budgeting for District/Municipality has a functioning, at least 4 sets of minutes were submitted to investments is functional physical MoLHUD as follows: conducted effectively planning committee in place which has 1. Meeting held on 30/6/2020,minutes submitted to Maximum 12 points on submitted at least 4 sets MoLHUD on 16/11/2020 ; this Performance of minutes of Physical 2.Meeting held on 12/3/2020,minutes submitted to Measure Planning Committee to MoLHUD on 16/11/2020 ; the MoLHUD. If so Score 2. Otherwise Score 0. 3. Meeting held on 7/11/2019 ,minutes submitted to MoLHUD on 16/11/2020 ; and
4. Meeting held on 9/9/2019,minutes submitted to MoLHUD on 23/10/2019 .
The committee had a Physical Development Committee, it was fully constituted with 15 members and submission of new investments were considered within 30 days of submission. The LG Physical Development Plan was approved on 18/6/2018.
12 There was no evidence that the LG conducted desk 0 Planning and d.For DDEG financed appraisals. budgeting for projects; investments is conducted effectively Evidence that the District/Municipality has Maximum 12 points on conducted a desk this Performance appraisal for all projects Measure in the budget - to establish whether the prioritized investments are: (i) derived from the LG Development Plan; (ii) eligible for expenditure as per sector guidelines and funding source (e.g. DDEG). If desk appraisal is conducted and if all projects are derived from the LGDP:
Score 2 or else score 0 12 0 Planning and For DDEG financed There was no evidence that the LG conducted field budgeting for projects: appraisals. investments is conducted effectively e. Evidence that LG conducted field appraisal Maximum 12 points on to check for (i) technical this Performance feasibility, (ii) Measure Environmental and social acceptability and (iii) customized design for investment projects of the previous FY:
Score 2 or else score 0
12 1 Planning and f. Evidence that project There was evidence that the project profiles with costing budgeting for profiles with costing have have been developed and discussed by the TPC meeting investments is been developed and of 28/10/2019 MIN/06/DTPC/10/2019. conducted effectively discussed by TPC for all investments in the AWP Maximum 12 points on for the current FY, as per this Performance LG Planning guideline Measure and DDEG guidelines:
Score 1 or else score 0.
12 2 Planning and g. Evidence that the LG There were two DDEG projects namely: budgeting for has screened for investments is environmental and social 1) Construction of the District Headquarters Parking Yard; conducted effectively risks/impact and put and mitigation measures 2) Solar lighting at the District Headquarters. Maximum 12 points on where required before this Performance being approved for Screening was necessary and done for the Parking Measure construction using project but the Solar lighting did not need any checklists: Environmental Screening. The Screening report for the Parking Yard was dated 31st October 2019 and was Score 2 or else score 0 signed by Mr. Mpoza Esau, Senior Environment Officer. 13 1 Procurement, contract a. Evidence that all There was evidence that infrastructure projects for the management/execution infrastructure projects for current FY 20/21 to be implemented using DDEG were the current FY to be incorporated in the LG procurement plan approved on Maximum 8 points on implemented using the 28th/05/2020 under minute 214/WAK/DLC5/2020 on this Performance DDEG were incorporated page 4,7 and 9. The projects seen included in the Measure in the LG approved procurement plan were under the following subjects procurement plan of procurement:
Score 1 or else score 0 1. Consultancy short term – 9 waste management and tree planting;
2. Maintenance of Headquarter buildings and supply of furniture to council chambers; and
3. Supply and installation of 6 HDPE Tanks in the following LLGs; Mende SC-2, Kyengera TC-1, Bussi SC- 1, Kakiri SC-1and Namayumba SC-1.
13 0 Procurement, contract b. Evidence that all There was no evidence that the following sampled management/execution infrastructure projects to infrastructure projects to be implemented in the be implemented in the current FY using DDEG were approved by the Maximum 8 points on current FY using DDEG Contracts Committee: this Performance were approved by the Measure Contracts Committee 1. Consultancy short term – 9 waste management and before commencement of tree planting; construction: Score 1 or 2. Maintenance of Headquarter buildings and supply of else score 0 furniture to council chambers; and
3. Supply and installation of 6no. 10,000. HDPE Tanks in the following LLGs; Mende SC-2, Kyengera TC-1, Bussi SC-1, Kakiri SC-1and Namayumba SC-1.
Note: No procurement had started for the above projects at the time of assessment except for supply and installation of 6no. 10,000. HDPE Tanks in the following LLGs; Mende SC-2, Kyengera TC-1, Bussi SC-1, Kakiri SC-1and Namayumba SC-1 where the bid closing and opening was held on 08th/12/2020 (the date when the assessment was conducted). 13 0 Procurement, contract c. Evidence that the LG The project implementation teams were established management/execution has properly established for the following sampled projects implemented in FY the Project 2019/2020 but letter availed for the Seed School did Maximum 8 points on Implementation team as not have the Environmental Officer as part of the team this Performance specified in the sector yet footnote 8 (page 25) in the assessment manual Measure guidelines: indicated that the environmental officer would be part.
Score 1 or else 0 1. Construction of Sumbwe Seed Secondary School:
a) The project implementation team was availed established on 24th/10/2019 comprising of the Project Manager - Eng. Mwesigwa Sam, Assistant Project Manager - Eng. Felix Tom Mudali, District Education Officer/Contract Manager – Mr. Fredrick Kiyingi, Community Development Officer – Mr. Kyejuusa John and the Clerk of Works – Mr. Seguya Nashir.
2. Upgrading of Kasozo HC II to III:
a) The project implementation team was availed established on 06th/01/2019 comprising of the Project Manager - Eng. Mwesigwa Sam Damulira, District Health Officer/Contract Manager – Dr. Mathias Lugolobi, Community Development Officer – Mr. Kyejuusa John and the Clerk of Works – Mr. Seguya Nashir.
13 0 Procurement, contract d. Evidence that all The infrastructure project implemented in the FY management/execution infrastructure projects 2019/2020 using DDEG funds was Paving of the District implemented using Headquarters Parking Yard at Wakiso District Local Maximum 8 points on DDEG followed the Government (WAKI555/WRKS/19-20/00033) under the this Performance standard technical Roads department. The assessment was focused on the Measure designs provided by the building infrastructures but non was implemtented. LG Engineer:
Score 1 or else score 0
13 0 Procurement, contract e. Evidence that the LG There was no sufficient evidence to prove that the management/execution has provided supervision technical officers provided supervision of the by the relevant technical infrastructure projects sampled below prior to Maximum 8 points on officers of each verification and certification of works in FY 2019/2020: this Performance infrastructure project prior Measure to verification and 1. Upgrading of Kasoozo HC II to III: certification of works in a) Supervision report 1 compiled by the Civil Engineer previous FY. Score 2 or (Seguya Nashir on behalf of the District Engineer was else score 0 seen dated on 24th/06/2020 and the payment certificate was issued on the same date; supervision report 2 was seen complied 07th/08/2020 before the interim certificate was issued on 17th/08/2020;
b) Supervision reports compiled by the Environmental Officer were seen compiled on 10th/09/2020 and 18th/09/2020 after the first and second payments had been done.
c) No single report compiled by the Community Development Officer was seen.
2. Construction of Sumbwe Seed Secondary School:
a) Supervision reports compiled by the LG Civil Engineer (Seguya Nathan) were seen compiled on 24th/07/2020 and 24th/08/2020. These reports were compiled after payments had been done. For example, advance payment was done on 02nd/12/2019 on VR No. 26737030, payment 1 was made on 03rd/03/2020 on VR No. 28313053, payment 2 was not captured as the Voucher wasn’t provided, payment 3 was made on 20th/04/2020 on VR 28892248 and payment 4 (so far, the last payment made) was on 25th/06/2020 on VR No. 30514337. From the above analysis therefore, supervision done before certification of works could not be tracked. The reason given for the missing reports was that the Engineer in charge supervision by then unfortunately passed on and therefore his reports couldn’t be located.
b) Supervision report compiled by the Environmental Officer was seen compiled on 24th/03/2020 before the contractor requested for payment on 26th/03/2020 and another report was prepared on 10th/09/2020 the three payments had been done.
c) No single report compiled by the Community Development Officer was seen.
2. Construction of 5-stance lined latrines at Wabiyinja P/S and Nakitokolo P/S:
a) Supervision report for construction of 5-stance lined pit latrine at Nakitokolo P/S was seen compiled by the Assistant Engineering Officer (Mawejje Hamuza) before the certificate was issued on 10th/01/2020 and supervision report for construction of 5-stance lined pit latrine at Wabiyinja P/S was seen compiled by the Assistant Engineering Officer (Paul Kiwanuka) after the certificate was issued on 10th/01/2020.
b) No single supervision report compiled by the Environmental Officer and Community Development Officer was seen.
13 1 Procurement, contract f. The LG has verified There was evidence that the LG verified works management/execution works (certified) and (certified) and initiated payments of contractors within initiated payments of specified timeframes as per contract as seen below Maximum 8 points on contractors within from the sampled projects: this Performance specified timeframes as Measure per contract (within 2 1. Drilling of borehole and Hand pump installation months if no agreement): one in Kyengera T/C and one in Kakiri S/C (WAKI555/WRKS/2019-20/00041): Score 1 or else score 0 a) Contract Price: UGX 51,051,520;
b) The contractor (M/S East Africa Boreholes Ltd) made a requisition of UGX 51,051,520 on 15th/06/2020;
c) The Assistant Engineering Water Officer signed on 15th/06/2020;
d) The CAO signed on 15th/06/2020; e) Payment of UGX 48,455,680 was made on 25th/06/2020 on VR No. 30514283;
f) The certificate was issued on 15th/06/2020 having amount of UGX: 51,051,520.
2. Upgrading of Kasoozo HC II to III
a) The contractor made a requisition of UGX 193,334,168 on 11th/03/2020;
b) The DE signed on 25th/03/2020 and recommended UGX 131,881,109;
c) The CAO forwarded it to CFO to process payment on 29th/03/2020;
d) CFO authorized accountant for Health department to process payment on 14th/04/2020;
e) The certificate was issued on 25th/03/2020 with amount (UGX 131,881,109); and
f) Payment of UGX 125,175,290 was made on 16th/04/2020 on VR no. 28876387.
3. Construction of 2 staff houses and 2 stance latrines at St. Kizito Sakabusolo and Bugimba P/S in Wakiso District
a) The contractor made a requisition of UGX 55,000,000 on 07th/05/2020;
b) The DE (MoES) signed on 11th/05/2020;
c) The DEO signed on 11th/05/2020;
d) The CAO forwarded it to CFO to process payment on 11th/05/2020;
e) CFO authorized accountant for Education department to process payment on 13th/05/2020;
f) The certificate was issued on 11th/05/2020 with amount (UGX 45,374,269); and
g) Payment of UGX 43,067,104 was made on 25th/05/2020 on VR no. 29359535.
13 1 Procurement, contract g. The LG has a complete There was evidence that the LG had a complete management/execution procurement file in place procurement file in place for all contracts with all for each contract with all records as required by the PPDA Law. The sampled Maximum 8 points on records as required by projects procured in FY 20/21 were: this Performance the PPDA Law: Measure 1. Construction of a 2-classroom block at Bussi- Score 1 or else 0 Bulenga P/S and Bussi Gombe P/S in Bussi S/C (WAKI555/WRKS/20-21/00027 LOT 1):
a) Letter of Bid Invitation 11th/08/2020;
b) Contracts committee approved the evaluation report on 29th/10/2020 under minute no. 04/DCC/2020-21;
c) The Contracts Committee decision after their sitting on 29th/10/2020 under minute no. 04/DCC/2020-21 approved M/S Advanta Uganda Ltd for undertaking the above project at a contract price of UGX 178,738,976; d) The letter of ward was issued on 13th/11/2020; e) Display of best evaluated bidder was 30th/10/2020; and f) Contract agreement was signed on 23rd/11/2020 between Wakiso DLG and M/S Advanta Uganda Ltd.
2. Construction of a 2-classroom block at Kabulamuliro P/S and at St. Buruno Ziiri P/S in Kajjansi T/C (WAKI555/WRKS/20-21/00027 LOT 4): a) Letter of Bid Invitation 11th/08/2020; b) Contracts committee approved the evaluation report on 29th/10/2020 under minute no. 04/DCC/2020-21; c) The Contracts Committee decision after their sitting on 29th/10/2020 under minute no. 04/DCC/2020-21 approved M/S Crossland Construction Co. Ltd for undertaking the above project at a contract price of UGX 174,378,040; d) The letter of ward was issued on 13th/11/2020; e) Display of best evaluated bidder was 30th/10/2020; and f) Contract agreement was signed on 23rd/11/2020 between Wakiso DLG and M/S Crossland Construction Co. Ltd.
3. Construction of a 2-classroom block at Mayirikiti Muslim P/S and Sir Apollo Kaggwa Manyangwa in Kasangati T/C (WAKI555/WRKS/20-21/00027 LOT 3): a) Letter of Bid Invitation 11th/08/2020; b) Contracts committee approved the evaluation report on 29th/10/2020 under minute no. 04/DCC/2020-21; c) The Contracts Committee decision after their sitting on 29th/10/2020 under minute no. 04/DCC/2020-21 approved M/S Skylight General Services Ltd for undertaking the above project at a contract price of UGX 176,861,232; d) The letter of ward was issued on 13th/11/2020; e) Display of best evaluated bidder was 30th/10/2020; and f) Contract agreement was signed on 23rd/11/2020 between Wakiso DLG and M/S Skylight General Services Ltd.
4. Completion of General Maternity Ward at Kasanje HC III (WAKI555/WRKS/20-21/00034): a) Letter of Bid Invitation 11th/08/2020; b) Contracts committee approved the evaluation report on 29th/10/2020 under minute no. 04/DCC/2020-21; c) The Contracts Committee decision after their sitting on 29th/10/2020 under minute no. 04/DCC/2020-21 approved M/S Zaverio Technical Services Ltd for undertaking the above project at a contract price of UGX 183,089,160;
d) The letter of ward was issued on 13th/11/2020;
e) Display of best evaluated bidder was 30th/10/2020; and
f) Contract agreement was signed on 23rd/11/2020 between Wakiso DLG and M/S Zaverio Technical Services Ltd.
Environment and Social Safeguards 14 2 Grievance redress a. Evidence that the There was evidence that the District/Municipality has i) mechanism District/Municipality has i) designated a person to coordinate response to feed-back operational. designated a person to (grievance /complaints) and ii) established a centralized coordinate response to Grievance Redress Committee (GRC), with optional co- Maximum 5 points on feed-back (grievance option of relevant departmental heads/staff as relevant. this performance /complaints) and ii) measure established a centralized i) Ms. Babirye Olivia was appointed on July 8th as Grievance Redress Chairperson for Grievance Complaints/Complaints Committee (GRC), with Committee. The appointment letter was signed by Mr. optional co-option of Bukenya Jude Mark for CAO; relevant departmental ii) The GRC was put in place in a letter dated 21st heads/staff as relevant. January 2020 in a letter signed by Ms. Babirye Olivia, the Score: 2 or else score 0 Committee Chairperson. It is composed of the Chairperson and three other members.
14 2 Grievance redress b. The LG has specified a There was a Form drawn on a Landscape A4 paper on mechanism system for recording, which there were details supposed to be filled out upon operational. investigating and one presenting a complaint. It had columns for Reference responding to grievances, Number, Source, Company/ (Individual) Name/Address, Maximum 5 points on which includes a Complaint/Request, Department/Officer, Action, Timelines this performance centralized complaints for Action, Closure remarks and Customer Feedback. But measure log with clear information there were no complaints registered on the Form at all for and reference for onward the period that the appointed chairperson and committee action (a defined had been in place. complaints referral path), and public display of information at district/municipal offices.
If so: Score 2 or else 0
14 0 Grievance redress c. District/Municipality A Clients' Complaints and Feedback Form was available mechanism has publicized the that listed procedures for handling complaints and operational. grievance redress direction on where to log the complaints. But it was not mechanisms so that widely circulated, being confined to the District Maximum 5 points on aggrieved parties know Headquarters only. this performance where to report and get measure redress.
If so: Score 1 or else 0 15 1 Safeguards for service a. Evidence that Environment, Social and Climate change interventions delivery of investments Environment, Social and were integrated into LG Development Plans, annual work effectively handled. Climate change plans and budgets. Page 57 of the annual LG interventions have been Development plan budgeted for Ugx 5 million for Maximum 11 points on integrated into LG Environment, Social and Climate change. this performance Development Plans, measure annual work plans and budgets complied with: Score 1 or else score 0
15 1 Safeguards for service b. Evidence that LGs There was evidence that the enhanced DDEG guidelines delivery of investments have disseminated to were disseminated to LLGs the TPC meeting of effectively handled. LLGs the enhanced 25/11/2019, MIN/06/TPC/11/2019. DDEG guidelines Maximum 11 points on (strengthened to include this performance environment, climate measure change mitigation (green infrastructures, waste management equipment and infrastructures) and adaptation and social risk management
score 1 or else 0
15 3 Safeguards for service (For investments financed Costing was done for the two DDEG projects namely: delivery of investments from the DDEG other than effectively handled. health, education, water, 1) Construction of the District Headquarters Parking Yard, and irrigation): had provision for planting grass costed at UGX1,142,873; Maximum 11 points on and this performance c. Evidence that the LG measure incorporated costed 2) Solar lighting at the District Headquarters, costed at Environment and Social UGX29,988,000/- Management Plans (ESMPs) into designs, BoQs, bidding and contractual documents for DDEG infrastructure projects of the previous FY, where necessary:
score 3 or else score 0
15 0 Safeguards for service d. Examples of projects There were no projects with costing of the additional delivery of investments with costing of the impact from climate change. effectively handled. additional impact from climate change. Maximum 11 points on this performance Score 3 or else score 0 measure 15 1 Safeguards for service e. Evidence that all Two projects were implemented at the District delivery of investments projects are implemented Headquarters Land whose ownership was not in dispute. effectively handled. on land where the LG has These project were: proof of ownership, 1) Installation of Solar lighting at the District Maximum 11 points on access, and availability Headquarters, and this performance (e.g. a land title, 2) Construction of the District Headquarters Parking Yard. measure agreement; Formal Consent, MoUs, etc.), without any encumbrances:
Score 1 or else score 0
15 1 Safeguards for service f. Evidence that There were no projects that had been implemented by the delivery of investments environmental officer and DLG for the environmental officer and CDO to conduct effectively handled. CDO conducts support support supervision and monitoring to ascertain supervision and compliance with ESMPs; and provide monthly reports. Maximum 11 points on monitoring to ascertain this performance compliance with ESMPs; measure and provide monthly reports:
Score 1 or else score 0
15 1 Safeguards for service g. Evidence that E&S There were no projects for the environmental officer and delivery of investments compliance Certification CDO to supervise for E&S compliance Certification forms effectively handled. forms are completed and to be completed and signed by Environmental Officer and signed by Environmental CDO prior to payments of contractors’ invoices/certificates Maximum 11 points on Officer and CDO prior to at interim and final stages of projects. this performance payments of contractors’ measure invoices/certificates at interim and final stages of projects:
Score 1 or else score 0
Financial management 16 2 LG makes monthly a. Evidence that the LG All the bank accounts sampled had their monthly Bank reconciliations makes monthly bank reconciliations done up to October 31, 2020. These were: reconciliations and are up Maximum 2 points on to-date at the point of time 1. Mild May grant ; this Performance of the assessment: Measure 2. TSA; and Score 2 or else score 0 3. Council Imprest. 17 2 LG executes the a. Evidence that LG has The LG produced 4 quarterly internal audit reports in the Internal Audit function produced all quarterly FY 2019/20 as below: in accordance with the internal audit (IA) reports LGA Section 90 for the previous FY. Quarter 1 report was prepared on 27/12/2019;
Maximum 4 points on Score 2 or else score 0 Quarter 2 report was prepared on 28/2/2020 ; this performance Quarter 3 report was prepared 10/8/2020; and measure Quarter 4 report was prepared on 28/8/2020.
17 1 LG executes the b. Evidence that the LG The LG had provided status of implementation of internal Internal Audit function has provided information audit findings to the LG PAC for all the 4 quarters: in accordance with the to the Council/ LGA Section 90 chairperson and the LG Quarter 1 status of implementation of internal audit PAC on the status of findings provided to LG PAC on 30/12/2019 ; Maximum 4 points on implementation of internal Quarter 2 status of implementation of internal audit this performance audit findings for the findings provided to LG PAC on 28/2/2020; measure previous FY i.e. information on follow up Quarter 3 status of implementation of internal audit on audit queries from all findings provided to LG PAC on 14/8/2020; and quarterly audit reports. Quarter 4 status of implementation of internal audit Score 1 or else score 0 findings provided to LG PAC on 30/9/2020 .
17 1 LG executes the c. Evidence that internal There was evidence that all the 4 quarters internal audit Internal Audit function audit reports for the reports were reviewed by the LG PAC as follows:- in accordance with the previous FY were LGA Section 90 submitted to LG Quarter 1 internal audit report was reviewed by the LG Accounting Officer, LG PAC on 25/6/2020; and Maximum 4 points on PAC and that LG PAC Quarter 2, 3 and 4 internal audit report were reviewed by this performance has reviewed them and the LG PAC on 24/11/2020. measure followed-up:
Score 1 or else score 0
Local Revenues 18 0 LG has collected local a. If revenue collection The actual/budget local revenue collection ratio for the FY revenues as per ratio (the percentage of 2018/19 was 65.6% (UGX2,189,350,640 /3,335,990,707). budget (collection ratio) local revenue collected This was budget variance of -34.4% which is lower than against planned for the than -10%. Therefore scoring 0. Maximum 2 points on previous FY (budget this performance realization) is within +/- (Source: LG Final accounts for FY 2019/20 page 12) measure 10 %: then score 2 or else score 0. 19 0 The LG has increased a. If increase in OSR The LG OSR increased by only 2.3 % from UGX LG own source (excluding one/off, e.g. 2,140,041,754 in the FY 2018/19 to UGX 2,189,350,640 revenues in the last sale of assets, but in the FY 2019/20. (Source: LG audited accounts for financial year including arrears Financial Year (FY) 2018/19 page 8 and draft accounts for compared to the one collected in the year) from the year 2019/20 page 12. before the previous previous FY but one to financial year (last FY previous FY year but one) • If more than 10 %: score Maximum 2 points on 2. this Performance Measure. • If the increase is from 5% -10 %: score 1.
• If the increase is less than 5 %: score 0.
20 2 Local revenue a. If the LG remitted the There was evidence that the mandatory share of sharable administration, mandatory LLG share of local revenues (LST) of Ugx145,874,900 was remitted to allocation, and local revenues during the LLGs as follows: transparency previous FY: score 2 or else score 0 1. Masulita TC Ugx 1,005,261; Maximum 2 points on this performance 2. Kakiri TC Ugx 69,550,948; measure. 3. Wakiso SC Ugx 1,226,328
4. Wakiso TC Ugx 2,242,656
5. Kakiri SC Ugx 32,636,037
6. Kasanje TC Ugx 1,021,999
7. Mende SC Ugx 6,513,728
8. Namayumba Sc Ugx 1,002,127
9. Masulita SC Ugx1,002,127
10. Kyengera TC Ugx 28,408,536
Transparency and Accountability 21 2 LG shares information a. Evidence that the There was evidence that the LG published awarded with citizens procurement plan and contracts and amounts displayed were the same as awarded contracts and all seen in the contract agreements signed. The following Maximum 6 points on amounts are published: notices were found on the notice board: this Performance Score 2 or else score 0 Measure a) M/S Zaverio Technical Services Ltd was displayed as the Best Evaluated Bidder for Completion of a General Ward at Kasanje Health Centre III (WAKI555/WRKS/20- 21/00036 on 29th/11/2020 and amount seen on the display (UGX 183,089,160) was the same seen in the contract agreement;
b) M/S Wills International Engineers and Contractors Ltd was displayed as the best evaluated bidder for Construction of Construction of a 2-unit staff house at Nakitokolo-Namayumba HC III (WAKI555/WRKS/20- 21/000034) on 29th/11/2020 and amount seen on the display (UGX 120,010,007) was the same seen in the contract agreement; and
c) M/S Advanta Uganda Limited was displayed as the best evaluated bidder for Construction of a 2-classroom block at Bussi Bulenga P/S and Bussi Gombe P/S in Bussi S/C (WAKI555/WRKS/20-21/00027) on 29th/11/2020 and amount seen on the notice (UGX 178,738,976) was the same seen in the contract agreement.
Other notices for example for the last FY were on file for example:
d) M/S East Africa Boreholes Ltd was displayed as the best evaluated bidder for Borehole drilling and installation (WAKI555/WRKS/19-20/00041) on 22nd/10/2019 and amount seen on the notice (UGX 51,051,520) was the same seen in the contract agreement.
e) M/S Kaleta Construction was displayed as the best evaluated bidder for Construction of Sumbwe Seed Secondary School in Wakiso S/C (MoES/UgiFT/WRKS/2018-2019/00119-LOT 20) on 05th/03/2019 amount seen on the notice (UGX 2,138,728,950) was the same seen in the contract agreement.
21 2 LG shares information b. Evidence that the LG There was evidence that the LG performance assessment with citizens performance assessment results for the year 2018/19 together with the implications results and implications were available on the LG notice board at the time of the Maximum 6 points on are published e.g. on the assessment. this Performance budget website for the Measure previous year: Score 2 or else score 0 21 1 LG shares information c. Evidence that the LG There was evidence that the LG conducted discussions with citizens during the previous FY with the public on service delivery and got feed back. conducted discussions Evidence was a payment for airtime on Central Broad Maximum 6 points on (e.g. municipal urban casting Services (CBS) radio of Ugx 10,000,000 and Ugx this Performance fora, barazas, radio 9,819,100 dated 9/3/2020 and 9/9/2019 respectively. Measure programmes etc.) with the public to provide feed- back on status of activity implementation: Score 1 or else score 0
21 1 LG shares information d. Evidence that the LG There was evidence that the LG displayed tax rates, with citizens has made publicly collection procedures and appeals as required on the available information on i) notice board at the time of the assessment. Maximum 6 points on tax rates, ii) collection this Performance procedures, and iii) Measure procedures for appeal: If all i, ii, iii complied with: Score 1 or else score 0
22 The LG did not have any IGG case. 1 Reporting to IGG a. LG has prepared an IGG report which will Maximum 1 point on include a list of cases of this Performance alleged fraud and Measure corruption and their status incl. administrative and action taken/being taken, and the report has been presented and discussed in the council and other fora. Score 1 or else score 0
555 Education Performance Wakiso Measures 2020 District
Summary of Definition of No. Compliance justification Score requirements compliance Local Government Service Delivery Results 1 0 Learning Outcomes: a) The LG PLE pass There was no evidence that the PLE pass rate improved The LG has improved rate has improved between the previous year but one and the previous year as PLE and USE pass between the previous calculated below: rates. school year but one and the previous year 2018: (DIV 1: 5619; DIV 2: 11791; DIV 3: 3627; TOTAL Maximum 7 points on PASS: 21,037; TOTAL CANDATES: 25,024). this performance • If improvement by measure more than 5% score 4 2019: (DIV 1: ---; DIV 2: ---; DIV 3: ---; TOTAL PASS: ----; TOTAL CANDATES: ----). Therefore, the calculated • Between 1 and 5% percentage for 2018 was (21037/25024 X 100) =84.0% score 2 while there was no calculated percentage for 2019. Hence, no percentage improvement registered. • No improvement score 0
1 0 Learning Outcomes: b) The LG UCE pass There was no evidence that the UCE pass rate had The LG has improved rate has improved improved between the previous year but one and the PLE and USE pass between the previous previous year. There were no results availed at the time of rates. school year but one and assessment. the previous year Maximum 7 points on this performance • If improvement by measure more than 5% score 3
• Between 1 and 5% score 2
• No improvement score 0
2 0 Service Delivery a) Average score in the This performance measure was not applicable until the Performance: Increase education LLG LLGs are assessed. in the average score in performance has the education LLG improved between the performance previous year but one assessment. and the previous year
Maximum 2 points • If improvement by more than 5% score 2
• Between 1 and 5% score 1
• No improvement score 0
3 2 Investment a) If the education There was evidence that the Education development grant Performance: The LG development grant has was use on eligible activities as defined in the Sector has managed been used on eligible Guidelines. The SFG mounted up to UGX 3,774,000= for education projects as activities as defined in FY 2019/2020. per guidelines the sector guidelines: score 2; Else score 0 The educational guidelines followed were ‘planning, Maximum 8 points on Budgeting and Implementation guidelines for Local this performance government for education sector of MoES-May 2019. measure Evidence was obtained from the approved budget estimate generated on 22nd /7/2019 signed by Matia Lwanga Bwanika, the District Chairperson Wakiso District Council. The grant was used to construct projects like:
1. Construction of a seed school in Sumbure Wakiso SC under voucher number 26737030 by KALEETA CONSTRUCTION LTD at 641,618,685= generated on 6th /12/2019.
2. Construction of a 2 classroom block with furniture at Kabaabi Bulondo P/S under voucher number 29359580 contracted by SKYLIGHT GENERAL SERVICES LTD Wakiso on 26th /5/2020 for 33,688,199=.
3. Construction of a 3, 5 stance lined VIP latrine in Bulwanyi P/S Kajjansi T/C-Nkumba Quran – Katabi T/C and Kitala COU P/S – Katabi TC under ref. number WAKI555/wrks/2019-20/00012 at 51,719,636= on 21/5/2020.
4. Construction of a 2 5 stance lined toilet at Bakka and Kabagezi P/S in Wakiso District by BRAVO LAND & CONSTRUCTION CO LTD on 22nd /10/2020 under ref. number waki555/wrks/2018-19/00013 for 41,302,000=
5. Onstruction of 2 classroom block and supply of wooden school desks at Kitayita change P/S Namayumba S/C and Namegera P/S in Kakiri S/C under ref. number WAKI555/wrks/2019-20/00009 – LOT3 at 134, 722,960 on 19th /5/2020.
6. Construction of a 2 unit, 2 classroom blocks at Bussi Modern P/S and Kojja chance P/S by ADVANTA UGANDA LTD on 19th /May/2020 of 83,208,440=.
7. Retention on construction of a 2 stance latrine at st. Kizito Bbembe P/S by ROCK FRONT INVESTIMENTS LTD under voucher number 30514438 at 1,196,160= on 29th /June/2020.
8. Retention on construction of a latrine at Bussi & Balenge P/S by ROKAS CIVIL WORKS (U) LTD Wakiso under voucher number 30514376 at 1,119,145= on 29th /June/2020.
9. Retention on Construction of teacher’s houses and latrine at kyengera p/s under voucher number 30514368 by NILE ESTABLISHMENTS (U) LTD Kampala at 8,870,680= on 29th /June/2020.
10. Construction of a latrine at st. Kizito Katwe & Namugala P/S under voucher number 30514341 on 29th/June/2020 by DAHZ INTERNATIONAL CONSTRUCTION & WakisoERS LTD on 29th /6/2020 at 1,277,013=.
11. Construction of a stance VIP latrine at Mpumudde st. Kizito and Namugala P/S at 27th/197,564= on 29th /6/2020 by INTERNATIONAL CONSTRUCTION & WakisoERS LTD under Voucher 30514341. 3 0 Investment b) If the DEO, There was no evidence that the DEO, Environment Officer Performance: The LG Environment Officer and and CDO certified works on Education construction projects has managed CDO certified works on implemented in the year 2019/20 before the LG made education projects as Education construction payments to the contractors:- per guidelines projects implemented in the previous FY before 1. A Contract for the construction of Wakiso Seed Maximum 8 points on the LG made payments secondary school by Kaleta Construction ltd certificate 1 this performance to the contractors score worth Ugx 641,618,685 was only certified by the DEO on measure 2 or else score 0 4/11/2019 and was paid on 2/12/2019;
2. A Contract for the construction of Wakiso Seed secondary school by Kaleta Construction ltd certificate 2 worth Ugx 22,672,888 was only certified by the DEO on 26/3/2020 and was paid on 27/3/2020; and
3. A Contract for the construction of 5 stance toilet at Baka primary school worth Ugx 33,251,610 was only certified by the DEO on 4/6/2020 and was paid on 26/6/2020.
3 2 Investment c) If the variations in the There was evidence that the variations in the contract Performance: The LG contract price are within prices and engineers estimates in the works contracts has managed +/-20% of the MoWT sampled for the FY 2019/2020 Education Infrastructure education projects as estimates score 2 or were all within +/-20% as detailed below: per guidelines else score 0 1. Construction of Sumbwe Seed Secondary School in Maximum 8 points on Wakiso S/C (MoES/UgiFT/WRKS/18-19/00119-LOT 20) at this performance a contact price of UGX 2,138,728,950 and Engineer’s measure estimate of UGX 2,197,975,948. The variation in the two prices was 2.70%;
2. Construction of 2-classroom block with 36-seater desks at Banda P/S and Kababbi Bulondo P/S in Mende S/C (WAKI555/WRKS/19-20/00009 – Lot 1) at a contact price of UGX 177,402,428 and Engineers estimate of UGX 186,000,000. The variation in the two prices was 4.62%; and
3. Construction of a 5-stance pit latrine at Wabiyinja P/S and Nakitokolo P/S (WAKI555/WRKS/19-20/00013-LOT 1) at a contact price of UGX 41,995,000 and Engineer’s estimate of UGX 42,000,000. The variation in the two prices was 0.012%.
Note 1: Formula used was Variation = ((Engineers Estimate – Contract Price)/Engineers Estimate) *100. 3 1 Investment d) Evidence that There was evidence that education projects for FY Performance: The LG education projects were 2019/2020 were implemented as per work plan. These has managed completed as per the were; education projects as work plan in the per guidelines previous FY 1. Construction of a seed Secondary School in Wakiso Sub County; Maximum 8 points on • If 100% score 2 this performance 2. Construction of 2-classroom block with 36-seater desks measure • Between 80 – 99% at Banda P/S and Kababbi Bulondo P/S in Mende S/C score 1 (WAKI555/WRKS/19-20/00009 – Lot 1);
• Below 80% score 0 3. Construction of 2-classroom block with 36-seater desks at Buusi Modern P/S and Kojja Charles P/S in Buusi S/C (WAKI555/WRKS/19-20/00009 – Lot 2);
4. Construction of 2-classroom block with 36-seater desks at St. Buruno Kasenge in Kyengera T/C (WAKI555/WRKS/19-20/00009 – Lot 4);
5. Construction of 2-classroom block with 36-seater desks at Kitayita Chance P/S in Namayumba S/C and Namagera P/S in Kakiri S/C (WAKI555/WRKS/19-20/00009 – Lot 3);
6. Construction of teachers’ house at Bugimba Primary School in Namayumba S/C and Sakabusolo Primary School in Kasanje T/C (WAKI555/WRKS/19-20/000 (completed);
7. Construction of a 5-stance pit latrine Bulwanyi P/S in Kajjansi T/C, Bugiri P/S and Nkumba Quran P/S in Katabiki T/C (WAKI555/WRKS/19-20/00012);
8. Construction of a 5-stance pit latrine at Bakka P/S and St. Francis Kabagezi P/S (WAKI555/WRKS/19-20/00013- LOT 3);
9. Construction of a 5-stance pit latrine at Sokosolo P/S and St. Maria Gorret P/S (WAKI555/WRKS/19-20/00013- LOT 2);
10. Construction of a 5-stance pit latrine at Wabiyinja P/S and Nakitokolo P/S (WAKI555/WRKS/19-20/00013-LOT 1);
11. Construction of 5 schools under the GPE Funds suppported with Bank of Uganda (Lutaba Chance P/S, St. Kizito Kisozi P/S, St. Mathias Bananywa P/S, Lugo C/U P/S and Nasse Muslim P/S (completed);
Note: All the projects above were completed except for project listed under no. 1.
Therefore, percentage of completed projects = (No. of projects completed/total no. of projects executed) *100 = (10/11) *100 =90.9% 4 2 Achievement of a) Evidence that the LG There was evidence that the LG has recruited primary standards: The LG has has recruited primary school teachers as per the prescribed MoES staffing met prescribed school school teachers as per guidelines. staffing and the prescribed MoES infrastructure standards staffing guidelines Submission of teaching staff Ceiling Break down 2020 of Primary Schools submitted on 25/2/2020 stipulates the Maximum 6 points on • If 100%: score 3 ceiling as 1745. this performance measure • If 80 - 99%: score 2 Staff list =1714
• If 70 – 79% score: 1 1714/1745x100= 98%
• Below 70% score 0
4 0 Achievement of b) Percent of schools in All schools met the basic requirements and minimum standards: The LG has LG that meet basic standards set out in the DES guidelines ie Basic met prescribed school requirements and requirements and minimum standard indicator for education staffing and minimum standards set institutions- March 2010. From the submission of infrastructure standards out in the DES information on the school’s assets register of 167 schools in guidelines, Wakiso District had submitted assets registers. Maximum 6 points on this performance • If above 70% score: 3 From the performance contracts, 49 (49/167 X 100 = 29.3%) measure of the head teachers had submitted performance reports for • If between 60 - 69%, 2019. score: 2
• If between 50 - 59%, score: 1
• Below 50 score: 0
Performance Reporting and Performance Improvement 5 0 Accuracy of reported a) Evidence that the LG There was no evidence that the Wakiso Local government information: The LG has accurately reported accurately reported on teachers and where they are has accurately reported on teachers and where deployed. on teaching staff in they are deployed. place, school From the staff lists at both the LG and sampled school, infrastructure, and • If the accuracy of below is the verification of deployment by the District and service performance. information is 100% the sampled school to verify deployment as per the score 2 minimum standards (Key: - SL- Deployed Staff List; and PV- Maximum 4 points on Physical verification of deployment on ground): this performance • Else score: 0 measure - St. Kizito Lube P/S in Kakiri S/C with an enrolment of 335 with SL- 8, while at the school the enrolment was 263 with PV-8.
- Nsangi P/S in Kyengela S/C with an enrolment of 812 and SL=16 teachers; while the enrolment at the school was 750 with PV-16.
- Buloba C/U P/S in Wakiso S/C with an enrolment of 1201 and SL= 23 teachers, while the enrolment at the school was 1214 with PV-26. 5 0 Accuracy of reported b) Evidence that LG has There was no evidence that Wakiso LG had a schools information: The LG a school asset register Asset register accurately reporting the school name, EMIS has accurately reported accurately reporting on number, Number of classrooms, latrines, desks, on teaching staff in the infrastructure in all laboratories, teacher’s accommodation as of 2019/2020. place, school registered primary infrastructure, and schools. From the Local Government’s assets register, service performance. • If the accuracy of Buloba C/U P/S in Wakiso S/C with an enrolment of 1201 Maximum 4 points on information is 100% had 15 existing classrooms, 5 new classrooms required, 11 this performance score 2 needed rehabilitation, 4 latrines existing, 2 stance latrine measure required, 2 need rehabilitation; 372 desks existing, 100 new • Else score: 0 desks required, 70 need rehabilitation; 0 teacher’s accommodation existing, 15 new accommodations required, 10 need rehabilitation;
At the school level,
Buloba CU P/S in Wakiso S/C had an enrolment of 1214 had 14 existing classrooms, 8 new classrooms required, 14 needed rehabilitation, 10 latrines existing, 0 stance latrine required, 4 need rehabilitation; 349 desks existing, 50 new desks required, 0 need rehabilitation; 5 teacher’s accommodation existing, 5 new accommodations required, 5 need rehabilitation.
Nsangi P/S in Kyengela S/C with an enrolment of 812 and 16 teachers, had 10 existing classrooms, 14 new classrooms required, 8 needed rehabilitation, 3 latrines existing, 3 latrine required, 3 need rehabilitation; 523 desks existing, 200 new desks required, 30 need rehabilitation; 1 teacher’s accommodation existing, 6 new accommodations required, 1 need rehabilitation.
At the school level,
Nsangi P/S in Kyengela S/C with an enrolment of 750 and 16 teachers, had no assets register.
St. Kizito Lube P/S in Kakiri S/C with an enrolment of 335 and 8 teachers, had 7 existing classrooms, 3 new classrooms required, 2 needed rehabilitation, 3 latrines existing, 1 latrine required, 0 need rehabilitation; 40 desks existing, 30 new desks required, 0 need rehabilitation; 1 teacher’s accommodation existing, 7 new accommodations required, 1 need rehabilitation.
At the school level,
St. Kizito Lube P/S in Kakiri S/C with an enrolment of 335 and 8 teacher’s S/C with an enrolment of 750 and 16 teachers, had no assets register. 6 0 School compliance a) The LG has ensured There was no evidence Wakiso District had ensured that all and performance that all registered registered primary schools had complied with MoES annual improvement: primary schools have budgeting and reporting guidelines and that they had complied with MoES submitted reports (signed by the head teacher and chair of Maximum 12 points on annual budgeting and the SMC) to the DEO by January 30th. 92 primary schools this performance reporting guidelines were registered in the performance contract as per the PBS measure and that they have document at the LG. submitted reports (signed by the head Only 129 Registered schools ie (129/167 X 100 = 77.2%) teacher and chair of the had submitted their annual Budgeting and expenditure SMC) to the DEO by reports. January 30. Reports should include among others, i) highlights of school performance, ii) a reconciled cash flow statement, iii) an annual budget and expenditure report, and iv) an asset register:
• If 100% school submission to LG, score: 4
• Between 80 – 99% score: 2
• Below 80% score 0
6 4 School compliance b) UPE schools There was evidence that UPE schools were supported to and performance supported to prepare prepare and implement SIPs in line with inspection improvement: and implement SIPs in recommendations. All the three sampled schools prepared line with inspection and implement SIPs in line with Inspection Maximum 12 points on recommendations: recommendations. this performance measure • If 50% score: 4 At St. Kizito Lube P/S, the activities that were to be implemented in the SIP included; Construction of ECDC • Between 30– 49% building, establishing a talk and clean compound, building score: 2 a modern Kitchen and soap making; while
• Below 30% score 0 At Nsangi Mixed P/S, the activities in the SIPs included planting trees in the school compound, levelling the school compound, constructing a pit latrine for staff and visitors, putting right installation of electricity, Putting a veranda, window and door frame on the P7 classroom. etc
At Buloba CU P/S, the SIP activities included Getting more classrooms to cater for enrollment, terracing the Hilly place and capacity building seminars.
From the sampled schools, support of SIPs was 100% ie (3/3 x 100). However, there were no SIPs submitted by the schools to the LG. 6 4 School compliance c) If the LG has There was evidence that LG collected and compiled EMIS and performance collected and compiled return forms for all registered schools from the previous FY improvement: EMIS return forms for all year and information from EMIS data from MoES and it was registered schools from consistent with that provided by the LG. Both sets of data Maximum 12 points on the previous FY year: had 92 UPE schools. 167(167/167 x 100) =100%) UPE this performance schools submitted their EMIS data to PBS on 12/9/1019 measure • If 100% score: 4: and approved by the CAO and received on 18th /9/2019 in the registry of MoFPED. • Between 90 – 99% score 2
• Below 90% score 0
Human Resource Management and Development 7 4 Budgeting for and a) Evidence that the LG There was evidence that Wakiso District Education actual recruitment and has budgeted for a department budgeted for at least a H/T and a minimum of 7 deployment of staff: LG head teacher and a teachers as per Performance Contract FY 2020/2021. has substantively minimum of 7 teachers Wakiso LG had 92 primary schools and 907 teachers recruited all primary per school or a including Head teachers from the PBS. The deployment list school teachers where minimum of one teacher by school shows that at least seven (7) teachers were there is a wage bill per class for schools deployed in each primary school as per performance provision with less than P.7 for contract. The approved LG budget FY 2019/2020 for the current FY: Wakiso, indicated a wage of UGX 12,121,790,000= from Maximum 8 points on the approved budget Wakiso District Local government min. this performance Score 4 or else, score: 0 no. 176/WAK/DLC5 2019. Recruitment and Development measure budget for FY 2019/20 1st July 2019 – 30th June 2020 page 30, generated on 22/7/2019.
For example from the staff lists at the LG;
1. St. Kizito Lube P/S in Kakiri S/C with an enrolment of 335 and 8 teachers;
2. Nsangi P/S in Kyengela S/C with an enrolment of 812 and 16 teachers; and
3. Buloba C/U P/S in Wakiso S/C with an enrolment of 1201 and 23 teachers including a Head teacher.
7 3 Budgeting for and b) Evidence that the LG There was evidence that the LG accurately reported on actual recruitment and has deployed teachers Teachers and where they were deployed. The LG had deployment of staff: LG as per sector guidelines deployed a Head Teacher in all the 167 government has substantively in the current FY, primary schools and a minimum of 7 teachers per school (or recruited all primary a minimum of a teacher per class for schools with less than school teachers where Score 3 else score: 0 P.7) and a maximum of 13 teachers per school for this there is a wage bill current FY 2019/2020 from the staff lists compiled every provision month. The staff ceiling of Wakiso District is 1745 from the submission of teaching staff ceiling breakdown 2020 for P/S Maximum 8 points on submitted on 25th /2/2020 by Mutashaba Willian the DEO. this performance measure 7 1 Budgeting for and c) If teacher deployment There was evidence that the teacher deployment data was actual recruitment and data has been disseminated or publicized on District noticeboard as of deployment of staff: LG disseminated or 28th /7/2020 at the time of assessment. However, from the has substantively publicized on LG and or sampled schools, the deployment list was displayed on the recruited all primary school notice board, noticeboard in the Head Teachers office for all schools. school teachers where there is a wage bill score: 1 else, score: 0 provision
Maximum 8 points on this performance measure
8 2 Performance a) If all primary school There was evidence that all primary school head teachers management: head teachers have were appraised with evidence of appraisal reports. Appraisals have been been appraised with conducted for all evidence of appraisal Head teachers Tebuglwa Sarah of Gayaza Junior School, education reports submitted to Ssentongo Benon of Wampewo D/B Primary School and management staff, HRM with copt to Makumbi Roy of Kiteezi CFD P/S were appraised on head teachers in the DEO/MEO 10/12/2019. registered primary and Marjorie Kalemeera of Nkumba P/S was appraised on secondary schools, Score: 2 or else, score: 31/12/2019. and training conducted 0 to address identified Kabanda Daniel of Kitala C/U P/S and Edraonzi Beatrice of capacity gaps. St.Luke Nkumba P/S were appraised on 30/12/2019.
Maximum 8 points on Wamala Teo of St. Maria Gorreti Sumbwe was appraised this performance on 7/1/2020, Nalubowa Christine of Kaabbabi Bulondo P/S measure was appraised on 23/12/2019,
Namyalo Teopista of Nampunge P/S was appraised on 13/2/2020 and Semuwemba Faridah of Kakiri Army P/S was appraised on 2/9/2019. 8 2 Performance b) If all secondary There was evidence that secondary school head teachers management: school head teachers were appraised with evidence of appraisal reports Appraisals have been have been appraised submitted by D/CAO. conducted for all with evidence of education appraisal reports Agnes Namulema Katongole of Our Lady of Good Council management staff, submitted by D/CAO (or and Ssekaggo Mike of Wampewo Ntakke SS were head teachers in the Chair BoG) to HRM appraised on 20/11/2019. registered primary and Brother Agayira Deodati of St. Marys Kisubi SS and Lwasa secondary schools, Score: 2 or else, score: Stephen of Kitende SS were appraised on 19/11/2019. and training conducted 0 to address identified Kiwanuka Willy of Jjungo SS, capacity gaps. Lwanga Yunia of Nsangi SS, Bakka Male Patrick of Kings Maximum 8 points on College Budo and Dorothy Matovu of Trinity College this performance Nabbingo were apprised on 18/11/2019. measure Okanya Alfred Patrick Kasengejje SS was appraised on 25/11/2019.
Kizito Robinah Katongole of Gayaza High School reported in November 2019 and was not appraised.
8 2 Performance c) If all staff in the LG There was evidence that all staff in the LG Education management: Education department department were appraised against their performance Appraisals have been have been appraised plans. conducted for all against their education performance plans Principal Inspector of Schools Kasule Thompson and management staff, Senior Education Officer Mutashaba William were head teachers in the score: 2. Else, score: 0 appraised on 30/6/2020, registered primary and Senior Inspector of Schools Wamala Eliphaz and Inspector secondary schools, of Schools Nakabugo Jaanat Ssali were appraised on and training conducted 21/7/2020 and to address identified capacity gaps. Inspector of Schools Mwanja William was appraised on 20/7/2020. Maximum 8 points on this performance measure 8 0 Performance d) The LG has prepared There was no evidence of training plans to address management: a training plan to identified staff capacity gaps by the LG at the District level Appraisals have been address identified staff and the school level. conducted for all capacity gaps at the education school and LG level, management staff, head teachers in the score: 2 Else, score: 0 registered primary and secondary schools, and training conducted to address identified capacity gaps.
Maximum 8 points on this performance measure
Management, Monitoring and Supervision of Services. 9 0 Planning, Budgeting, a) The LG has The LG had not confirmed in writing the list of schools, their and Transfer of Funds confirmed in writing the enrolment and budget allocation in the PBS by December for Service Delivery: list of schools, their 15th Annually. An email was written to Derric Namisi The Local Government enrolment, and budget [email protected] on 20th /12/2018 at 2pm has allocated and allocation in the submitting for Wakiso District 2019/2020. The list of spent funds for service Programme Budgeting submission to PBS had a list of 167 primary schools, their delivery as prescribed System (PBS) by enrolment and Budget allocation. The list submitted to in the sector December 15th MoES had 167 UPE schools showing enrolment of each guidelines. annually. school, EMIS number, centre number.
Maximum 8 points on If 100% compliance, this performance score:2 or else, score: 0 measure
9 2 Planning, Budgeting, b) Evidence that the LG There was evidence that the LG had Annual work plan and and Transfer of Funds made allocations to Budget for FY 2019/2020. The inspection was budgeted for for Service Delivery: inspection and UGX 98,316,000= from thr approved budget estimates. The The Local Government monitoring functions in inspectorate made allocations to monitoring and has allocated and line with the sector supervision of primary and secondary. spent funds for service guidelines. delivery as prescribed The inspection and monitoring functions were in line with in the sector If 100% compliance, sector guidelines ie the Handbook for school inspection by guidelines. score:2 else, score: 0 DES printed on 2016 and MoES DES guidelines for inspection of Education institutions on SOPs by DES –Oct Maximum 8 points on 2020. The activities conducted included; this performance measure Allowances cincl. Causals, temporary at UGX 30,000,000=;
Travel inland at UGX 30,000,000=;
Fuel Lubricants and oils at UGX 38,316,000=. 9 0 Planning, Budgeting, c) Evidence that LG The LG did not submit warrants for school’s capitation and Transfer of Funds submitted warrants for within 5 days for the last 3 quarters as below: for Service Delivery: school’s capitation The Local Government within 5 days for the last Quarter 1 warranting was done on 7/8/2019 and release has allocated and 3 quarters date was 9/7/2019, 28 days; spent funds for service Quarter 2 warranting was done on 17/10/2019 and release delivery as prescribed If 100% compliance, date was 2/10/2019, 15 days; and in the sector score: 2 else score: 0 guidelines. Quarter 3 warranting was done on 17/1/2020 and release date was 8/1/2020, 9 days. Maximum 8 points on this performance Quarter 4 warranting was done on 30/4/2020 and release measure date was 28/4/2020, 2 days.
9 0 Planning, Budgeting, d) Evidence that the LG There was no evidence that the LG invoiced capitation and Transfer of Funds has invoiced and the releases to schools within 3 working days:- for Service Delivery: DEO/ MEO has The Local Government communicated/ Quarter 1 invoicing was done on 13/8/2019 and release has allocated and publicized capitation date was 9/7/2019, 34 days; spent funds for service releases to schools Quarter 2 invoicing was done on 22/10/2019 and release delivery as prescribed within three working date was 2/10/2019, 20 days; and in the sector days of release from guidelines. MoFPED. Quarter 3 invoicing was done on 21/1/2020 and release date was 8/1/2020, 13 days. Maximum 8 points on If 100% compliance, this performance score: 2 else, score: 0 measure
10 2 Routine oversight and a) Evidence that the LG There was evidence that the LG Education department monitoring Education department prepared an inspection plan and meetings conducted to has prepared an plan for school inspections. Maximum 10 points on inspection plan and this performance meetings conducted to measure plan for school inspections.
• If 100% compliance, score: 2, else score: 0 10 2 Routine oversight and b) Percent of registered There was evidence from the DIS of LG inspection and monitoring UPE schools that have monitoring reports for 167 UPE schools inspected and been inspected and monitored from the previous three school terms as follows: Maximum 10 points on monitored, and findings this performance compiled in the The term 1 inspection report was on 9/4/2020 and Wakiso measure DEO/MEO’s monitoring District council received it on 4/8/2020. report: A total of 418 schools were inspected of the 692 targeted • If 100% score: 2 institutions in the District;
• Between 80 – 99% (167/167 x 100 =100%) were UPE; score 1 27 licenced and 13 schools registered. • Below 80%: score 0 195 of the schools inspected were of the others.
(14/39 X 100 = 35.8%) were USE; while there was no inspection in any of the private Secondary Schools.
The term 2 inspection report was on 6 /10/2019. 328 and more than 300 institutions were inspected;
(167/167 x 100 =100%) were UPE;
(105/766X 100 = 13.7%) were Private primary schools;
(19/39 X 100 = 48.7%) were USE; while (31/238 X 100 = 13.0%) were private secondary schools.
There was no inspection report for term 3 at the time of assessment.
10 2 Routine oversight and c) Evidence that There was evidence that School inspection reports were monitoring inspection reports have discussed and used to recommend for corrective actions, been discussed and and that those actions have subsequently been followed – Maximum 10 points on used to recommend up. this performance corrective actions, and measure that those actions have From the Senior staff meeting(Inspectorate) held on 17th subsequently been /Dec/2019 in the DEO’s office to evaluate the general followed-up, education performance at all levels in the District. Min 003/INS/12/2019 Reactions to chairperson’s Score: 2 or else, score: communication and reports from respective zones and MIN 0 005/INSP/12/2019: Reactions to 2, 3 and 4. 10 0 Routine oversight and d) Evidence that the There was no evidence that the DIS and DEO presented monitoring DIS and DEO have findings from inspection and monitoring results to presented findings from respective schools and submitted these reports to the Maximum 10 points on inspection and Directorate of Education Standards (DES) in the Ministry of this performance monitoring results to Education and Sports (MoES). measure respective schools and submitted these reports to the Directorate of Education Standards (DES) in the Ministry of Education and Sports (MoES): Score 2 or else score: 0
10 2 Routine oversight and e) Evidence that the There was evidence that the council committee responsible monitoring council committee for education met and discussed service delivery issues responsible for including inspection and monitoring findings and Maximum 10 points on education met and performance assessment results as below: this performance discussed service measure delivery issues 1. Minutes of the social committee meeting dated 27/8/2019 including inspection and discussed in LG council of 18/9/2019, min and monitoring findings, .193/WAK/DLC5/2019 ; performance 2. Minutes of the social committee meeting dated assessment results, LG 18/12/2019 and discussed in LG council of 30/1/2020 min PAC reports etc. during 207/WAK/DLC5/2020 ; the previous FY: score 2 or else score: 0 3. Minutes of the social committee meeting dated 22/11/2019 and discussed in LG council of 28/5/2020 min 213/WAK/DLC5/2020; and
4. Minutes of the social committee meeting dated 22/11/2019 and discussed in LG council of 9/7/2020 min 222/WAK/DLC5/2020 .
11 0 Mobilization of parents Evidence that the LG There was no evidence that the LG Education department to attract learners Education department conducted activities to mobilize, attract and retain children has conducted activities at school. Maximum 2 points on to mobilize, attract and this performance retain children at measure school,
score: 2 or else score: 0
Investment Management 12 2 Planning and a) Evidence that there is There was evidence that Wakiso LG had a schools Asset budgeting for an up-to-date LG asset register accurately reporting the school name, EMIS investments register which sets out number, Number of classrooms, latrines, desks, school facilities and laboratories, teacher’s accommodation as of 2019/2020. Maximum 4 points on equipment relative to this performance basic standards, score: From the sampled schools both at the Local Government measure 2, else score: 0 and at school level;
Buloba C/U P/S in Wakiso S/C with an enrolment of 1201 had 15 existing classrooms, 5 new classrooms required, 11 needed rehabilitation, 4 latrines existing, 2 stance latrine required, 2 need rehabilitation; 372 desks existing, 100 new desks required, 70 need rehabilitation; 0 teacher’s accommodation existing, 15 new accommodations required, 10 need rehabilitation;
At the school level,
Buloba CU P/S in Wakiso S/C had an enrolment of 1214 had 14 existing classrooms, 8 new classrooms required, 14 needed rehabilitation, 10 latrines existing, 0 stance latrine required, 4 need rehabilitation; 349 desks existing, 50 new desks required, 0 need rehabilitation; 5 teacher’s accommodation existing, 5 new accommodations required, 5 need rehabilitation.
Nsangi P/S in Kyengela S/C with an enrolment of 812 and 16 teachers, had 10 existing classrooms, 14 new classrooms required, 8 needed rehabilitation, 3 latrines existing, 3 latrine required, 3 need rehabilitation; 523 desks existing, 200 new desks required, 30 need rehabilitation; 1 teacher’s accommodation existing, 6 new accommodations required, 1 need rehabilitation.
At the school level,
Nsangi P/S in Kyengela S/C with an enrolment of 750 and 16 teachers, had no assets register.
St. Kizito Lube P/S in Kakiri S/C with an enrolment of 335 and 8 teachers, had 7 existing classrooms, 3 new classrooms required, 2 needed rehabilitation, 3 latrines existing, 1 latrine required, 0 need rehabilitation; 40 desks existing, 30 new desks required, 0 need rehabilitation; 1 teacher’s accommodation existing, 7 new accommodations required, 1 need rehabilitation.
At the school level,
St. Kizito Lube P/S in Kakiri S/C with an enrolment of 335 and 8 teacher’s S/C with an enrolment of 750 and 16 teachers, had no assets register.At the school level, the school had 8 existing classrooms, 4 new classrooms required, 8 needed rehabilitation, 21 stance latrines existing, 6 stance latrine required, 7 need rehabilitation; 193 desks existing, 137 new desks required, 15 need rehabilitation; 8 rooms teacher’s accommodation existing, 8 rooms new accommodations required, 8 rooms need rehabilitation. 12 There was no evidence that the LG carried out a desk 0 Planning and b) Evidence that the LG appraisal. budgeting for has conducted a desk investments appraisal for all sector projects in the budget to Maximum 4 points on establish whether the this performance prioritized investment is: measure (i) derived from the LGDP; (ii) eligible for expenditure under sector guidelines and funding source (e.g. sector development grant, DDEG). If appraisals were conducted for all projects that were planned in the previous FY, score: 1 or else, score: 0
12 0 Planning and c) Evidence that the LG There was no evidence that the LG carried out a field budgeting for has conducted field appraisal. investments Appraisal for (i) technical feasibility; (ii) Maximum 4 points on environmental and this performance social acceptability; and measure (iii) customized designs over the previous FY, score 1 else score: 0 13 1 Procurement, contract a) If the LG Education There was evidence that eleven education management/execution department has infrastructure projects for FY 2020/2021 were budgeted for and incorporated into the LG procurement plan approved Maximum 9 points on ensured that planned on 28th/05/2020 under minute no. 214/WAK/DLC 5/2020 this performance sector infrastructure on page 3 and 4. Projects were seen in the plan under measure projects have been the following subjects of procurement: approved and incorporated into the 1. Provision of furniture to 22 schools for newly procurement plan, constructed classroooms 40 desks @ 179,431/= St. Charles score: 1, else score: 0 Lwanga Kawuku, Kisimbiri C/U, Mayirikiti Muslim, Kabagezi PS, Kasaamu PS, Buwembo PS, Buvvi Chance Sch, Kabulamuliro PS, St. Ziru PS, Sir Apollo Kagwa Mugwanya, Bussi Bulenge PS, NNakitokolo PS, Bussi Gombe PS,Kikusa PS, Wampeewo PS, Bukasa Mixed PS, Gayaza CU PS, Light & Grammar Katikamu, Naggulu UMEA PS, Nkumba PS,St. Ulrika Luwami PS and Bussi Parents PS;
2. Provision of 2- Stance lined pit latrine for teachers' houses to 4 schools @ 11,000,000/= (Gayaza CU PS, Gayaza Girs PS, Kitalya PS and Nkungulutale PS);
3. Provision of teachers' houses to 4 schools at 87,000,000 @ (Gayaza CU PS, Gayaza Girs PS, Kitalya PS and Nkungulutale PS);
4. Provision of a 2-classroom block to 11 schools @ shs 85,800,000/= (Mayirikiti Muslim, Kabagezi PS, Buwembo PS, Kasaamu PS, Buvvi Chance Sch, Kabulamuliro PS, St. Bruno Ziru PS, Sir Apollo Kaggwa Mugwanya PS, Bussi Bulenge PS, Bussi Gombe PS and Nakitokolo PS;
5. Rehabilitation of a 2- Classroom block at Kikandwa CU PS;
6. Construction and Seed Secondary School in Wakiso DLG;
Other projects seen in the plan though not infrastructure projects were;
1. Purchase of science kits, chemical reagents and ICT equipment for the seed school;
2. Fuel for administration;
3. Fuel for school inspection;
4. Printing Pre- mock examinations, Mocks and Form x; and
5. Purchase of printer tonner and stationery. 13 1 Procurement, contract b) Evidence that the There was evidence that the following education management/execution school infrastructure infrastructure projects sampled were approved by the was approved by the contracts committee: Maximum 9 points on Contracts Committee this performance and cleared by the 1. Construction of Sumbwe Seed Secondary School measure Solicitor General in Wakiso S/C (MoES/UgiFT/WRKS/2018-2019/00119- (where above the LOT 20): threshold) before the a) The Contracts Committee decision after their sitting on commencement of 05th/03/2019 under minute no. 10/DCC/2018-19 approved construction, score: 1, M/S Kaleta Construction for undertaking the above project else score: 0 at a contract price of UGX 2,138,728,950 (VAT exclusive); and
b) The Solicitor General’s approval was done on 22nd/03/2019.
2. Construction of 2-classroom block with 36-seater desks at Kitayita Chance P/S in Namayumba S/C and Namagera P/S in Kakiri S/C (WAKI555/WRKS/19- 20/00009 – Lot 3):
a) The Contracts Committee decision after their sitting on 02nd/12/2019 under minute no. 07/DCC/2019-20 approved M/S Kaleta Construction for undertaking the above project at a contract price of UGX 185,420,480.
3. Construction of a 5-stance pit latrine at Bakka P/S and St. Francis Kabagezi P/S (WAKI555/WRKS/19- 20/00013-LOT 3):
a) The Contracts Committee decision after their sitting on 08th/10/2019 under minute no. 04/DCC/2019-20 approved M/S Bravo Land Construction and Company Ltd for undertaking the above project at a contract price of UGX 41,302,000.
13 0 Procurement, contract c) Evidence that the LG Letter of project implementation team was seen for management/execution established a Project example for the sampled project below. However, the Implementation Team Environmental Officer and Labor Officer were not on the Maximum 9 points on (PIT) for school letter as specified in the manual footnote 8 (page 25). this performance construction projects measure constructed within the 1. Construction of Sumbwe Seed Secondary School. last FY as per the a) The project implementation team was availed guidelines. score: 1, established on 24th/10/2019 comprising of the Project else score: 0 Manager - Eng. Mwesigwa Sam, Assistant Project Manager - Eng. Felix Tom Mudali, District Education Officer/Contract Manager – Mr. Fredrick Kiyingi, Community Development Officer – Mr. Kyejuusa John and the Clerk of Works – Mr. Seguya Nashir.
13 1 Procurement, contract d) Evidence that the There was evidence that the standard technical designs management/execution school infrastructure provided by the MoES were followed in Construction of followed the standard Sumbwe Seed Secondary School. Maximum 9 points on technical designs this performance provided by the MoES Findings of the site visit: measure Score: 1, else, score: 0 a) Structures found on ground were; an administration block with a 2-stance pit latrine, 3 class room blocks with 2 classrooms on each block having 5-stance pit latrines for girls and 5-stance pit latrine for boys, Science Laboratory, Multipurpose building, 3 staff house blocks with each having a kitchen and a 2-stance pit latrine and ICT library.
Measurements:
Measurements were made on various windows and doors openings to check if sizes specified on drawings were used. Also, number of door/window openings were checked to see if they were placed as per the drawings. The findings from visual checks were that windows/door openings and their sizes were placed as per technical drawings. For example; the following were sampled measurements on a classroom block and staff kitchen.
1. Classroom block 2: a) The floor size was 8400*6800mm whereas actual measurement on floor plan (drawing no. 2-CRM/FP/01) was 8810*6970mm b) The entry door denoted as D01 was 1160*2400mm actual measurements were 1200*2400mm as per window/door schedule (drawing no. 2-CRM/SCH./08); c) The window sizes were 1200*1460mm whereas actual measurements were 1200*1490mm as per window/door schedule (drawing no. 2-CRM/SCH./08); d) The splash apron was 588mm whereas on the actual measurement was 600mm; e) The veranda was 1450mm wide well as the actual measurement was 1500mm; f) The rear door denoted as D02 was 910*2400mm actual measurements were 900*2400mm as per window/door schedule (drawing no. 2-CRM/SCH./08);
Visual checks on the classrooms: g) The roof used was 26-gauge iron roofing sheets as seen on the typical wall/roof detail (drawing no. 2- CRM/TD/02); h) The window frames and doors had been placed and types used were those specified on the window/door schedules; i) The floor had been finished with cement screed as seen on the drawing; j) No cracks were seen in the walls or floor.
2. Staff Kitchen room 1: a) The floor size 3050*2460mm was whereas actual measurement on the floor plan (drawing no. KIT/FP/01) was 3090*2485mm; b) The door size denoted as D01 was 890*2400mm whereas actual measurement on door/window schedule (drawing no. KIT/DS/07) was 900*2400mm; Visual Checks:
c) Finishes were being done at the time of the size visit. Concrete had been laid and flooring had not been done for all structures except for classrooms;
d) Plastering and undercoat had been done and no cracks were seen;
e) Concrete louvered blocks for windows had been used as specified on the window/door schedule.
f) The roof type used was 26 GI sheets as seen on elevation 1 (drawing no. KIT/ELE/03).
13 0 Procurement, contract e) Evidence that There was no sufficient evidence that the LG conducted management/execution monthly site meetings monthly supervision. A few site meeting reports were were conducted for all availed as detailed in the following sampled project: Maximum 9 points on sector infrastructure this performance projects planned in the 1. Construction of Sumbwe Seed Secondary School measure previous FY score: 1, in Wakiso S/C (MoES/UgiFT/WRKS/18-19/00119-LOT else score: 0 20);
a) The Engineer assessed/interviewed (Seguya Nashir) explained that only 3 site meetings had been conducted. However, only 2 reports were availed because the late (Eng. Felix Tom Mudali) had taken the minutes and unfortunately passed on before the report was made. The first site meeting was held on 20th/02/2020 in participation of the District Engineer (Eng. Mwesigwa Samuel), DEO (Mr. Kiyingi Fredrick), Secretary for Education (Ms. Gasanyula Margret Nakitende), Gender focal person (Ms. Nakayenga Florence), Civil Engineer (Mr. Seguya Nashir), SCDO Kasangati for DCDO (Ms. Nakimera Esther Rachel), Secretary for planning and development (Salongo Mulika), Councillors and other leaders. The second site meeting was held on 03rd/08/2020 in participation of the Civil Engineer (Mr. Mudali Tom Felix), DEO (Mr. Kiyingi Fredrick), Inspector of Schools (Mr. Mwanja William George), Civil Engineer (Mr. Seguya Nashir), Secretary for planning and development (Salongo Mulika), staff wakiso (Mr. Mulindwa Ismail), Councillors and other leaders.
Note: The two site meetings conducted could not reflect monthly supervision to have been conducted. 13 0 Procurement, contract f) If there’s evidence There was no evidence showing at least one joint management/execution that during critical supervision by technical team including the CDO and stages of construction of Environmental Officer since the commissioning of the Maximum 9 points on planned sector projects. this performance infrastructure projects in measure the previous FY, at least No joint monitoring report was availed conducted for 1 monthly joint technical example for the seed school. Also, the Environmental supervision involving officer was not included on the list of members that engineers, environment participated in the 2 site meetings conducted on officers, CDOs etc .., 20th/02/2020 and 03rd/08/2020. has been conducted The environmental officer, however, prepared a supervision score: 1, else score: 0 report dated 26th/02/2020 and as for the CDO no single report was seen.
13 1 Procurement, contract g) If sector infrastructure There was evidence that Education infrastructure projects management/execution projects have been were properly executed and payments to contractors made properly executed and within specified timeframes within the contract as below: Maximum 9 points on payments to contractors this performance made within specified 1. A Contract for the construction of Wakiso Seed measure timeframes within the secondary school by Kaleta Construction ltd worth Ugx contract, score: 1, else 641,618,685 was properly executed:, a suppliers request of score: 0 Ugx 641,618,685 and the certificate was approved by the Engineer and the DEO on 4/11/2019 and 15/11/2019 respectively, and was paid on 2/12/2019 as per contract;
2. A Contract for the construction of Wakiso Seed secondary school by Kaleta Construction ltd worth Ugx 22,672,888 was properly executed:, a suppliers request of Ugx 22,672,888 for certificate 2 was approved by the Engineer and the DEO on 26/3/2020 and 26/3/2020 respectively, and was paid on 27/3/2020 as per contract; and
3. A Contract for the construction of 5 stance toilet at Baka primary school worth Ugx 33,251,610 was properly executed:, a suppliers request of Ugx 33,251,610 was approved by the Engineer and the DEO on 1/6/2020 and 4/6/2020 respectively, and was paid on 26/6/2020 as per contract.
13 0 Procurement, contract h) If the LG Education There was no evidence that the Education department management/execution department timely submitted Education Infrastructure Projects for FY submitted a 2019/2020 to PDU by 30th of April. Maximum 9 points on procurement plan in this performance accordance with the The procurement office gave an excuse that the file measure PPDA requirements to containing the plan had been placed somewhere in the the procurement unit by cabinet and it was had to locate it because other files had April 30, score: 1, else, been piled on top of it. The procurement office took a step to score: 0 request a copy from the Education department at the time of the assessment but still no copy was availed.
13 1 Procurement, contract i) Evidence that the LG There was evidence showing complete procurement management/execution has a complete files for following education infrastructure projects procurement file for sampled below: Maximum 9 points on each school this performance infrastructure contract 1. Construction of Sumbwe Seed Secondary School measure with all records as in Wakiso S/C (MoES/UgiFT/WRKS/2018-2019/00119- required by the PPDA LOT 20): Law score 1 or else score 0 a) The invitation to bid was on 17th/12/2018;
b) The evaluation report was signed on 28th/02/2019;
c) The evaluation report was approved by the contracts committee on 05th/03/2019 under minute no. 10/DCC/2018- 19;
d) The Contracts Committee decision after their sitting on 05th/03/2019 under minute no. 10/DCC/2018-19 approved M/S Kaleta Construction for undertaking the above project at a contract price of UGX 2,138,728,950 (VAT exclusive);
e) The Solicitor General’s approval was done on 22nd/03/2019;
f) The bid acceptance letter was issued on 01st/01/2019;
g) Best evaluated bidders display notice was on 05th/03/2019;
h) Contract agreement was signed on 22nd/10/2019 between Wakiso DLG and M/S Kaleta Construction.
2. Construction of a 2-classroom block at Kababbi Bulondo P/S in Mende S/C (WAKI555/WRKS/19- 20/00009 – LOT 1):
a) The invitation to bid was on 27th/08/2019;
b) The evaluation report was signed on 10th/10/2019;
c) The evaluation report was approved by the contracts committee on 22nd/10/2019 under minute no. 05/DCC/2019-20;
d) The Contracts Committee decision after their sitting on 22nd/10/2019 under minute no. 05/DCC/2019-20 approved M/S Skylight General Services Ltd for undertaking the above project at a contract price of UGX 177,402,428;
e) The bid acceptance letter was issued on 05th/11/2019;
f) Contract agreement was signed on 06th/12/2019 between Wakiso DLG and M/S Skylight General Services Ltd.
3. Construction of 5-stance pit latrines at Wabiyinja P/S and Nakitokolo P/S (WAKI555/WRKS/00013 – LOT 1):
a) The Letter of invitation to bid was on 04th/09/2019 (selective bidding);
b) The evaluation report was signed on 27th/11/2019;
c) The evaluation report was approved by the contracts committee on 08th/10/2019 under minute no. 04/DCC/2019- 20;
d) The contracts committee approved M/S Hanan Contractors (U) Ltd during its siting on 08th/10/2019 under minute no. 04/DCC/2019-20 to undertake the above project at a contract price of UGX 41,950,000;
e) The letter of bid of acceptance was issued on 22nd/10/2019;
f) The contract agreement was signed on 09th/11/2019 between Wakiso DLG and M/S Hanan Contractors (U) Ltd.
Environment and Social Safeguards 14 0 Grievance redress: LG Evidence that There were no grievances recorded. The A4 Form that was Education grievances grievances have been designed by the Grievance Redress Coordinator had not have been recorded, recorded, investigated, yet been circulated to reach the Education Department so investigated, and responded to and that grievances could be recorded. responded to in line recorded in line with the with the LG grievance grievance redress redress framework. framework, score: 3, else score: 0 Maximum 3 points on this performance measure
15 0 Safeguards for service Evidence that LG has From the sampled schools,there was no evidence that LG delivery. disseminated the had disseminated the Education guidelines to provide for Education guidelines to access to land (without encumbrance), proper siting of Maximum 3 points on provide for access to schools, ‘green’ schools, and energy and water this performance land (without conservation. measure encumbrance), proper siting of schools, ‘green’ schools, and energy and water conservation
Score: 3, or else score: 0
16 0 Safeguards in the a) LG has in place a Access to evidence files failed. It was mentioned that it had delivery of investments costed ESMP and this not been possible to reach where they had been kept. is incorporated within Maximum 6 points on the BoQs and this performance contractual documents, measure score: 2, else score: 0
16 1 Safeguards in the b) If there is proof of There was proof of land ownership and access for school delivery of investments land ownership, access construction projects. Certificate of Title for the Wakiso of school construction Seed Secondary School was available. It was on Plot 6315, Maximum 6 points on projects, score: 1, else Busiro Block 306. this performance score:0 measure 16 2 Safeguards in the c) Evidence that the There was evidence that the Environment Officer and CDO delivery of investments Environment Officer and conducted support supervision and monitoring. Reports CDO conducted support availed included one for Wakiso Seed Secondary School, Maximum 6 points on supervision and Ssumbwe, dated March 24 2020. this performance monitoring (with the measure technical team) to ascertain compliance with ESMPs including follow up on recommended corrective actions; and prepared monthly monitoring reports, score: 2, else score:0
16 0 Safeguards in the d) If the E&S There was no evidence that the E&S certifications were delivery of investments certifications were approved and signed by the environmental officer and CDO approved and signed by prior to executing the project contractor payments. Maximum 6 points on the environmental this performance officer and CDO prior to One certification form produced was for payment for measure executing the project construction of a two classroom block at St Bruno Kasenge contractor payments primary school but the CDO was not involved as required.
Score: 1, else score:0
555 Health Performance Wakiso Measures 2020 District
Summary of No. Definition of compliance Compliance justification Score requirements Local Government Service Delivery Results 1 0 Outcome: The LG has a. If the LG registered The Local Government (LG) registered only 3.0% registered higher Increased utilization of increased utilisation of health care services based on percentage of the Health Care Services (focus Out Patient Department (OPD) attendance from population accessing on total OPD attendance, 41,051 in financial year (FY) 2018/2019 to 42,337 in health care services. and deliveries. FY 2019/2020 based on the 3 sampled health facilities including Nsangi HCIII, Wakiso Epi Centre Maximum 2 points on • By 20% or more, score 2 HCIII and Lube HCII. OPD attendance changes at this performance each of the 3 health facilities were as follows; at • Less than 20%, score 0 measure Nsangi HCIII it increased from 6,118 to 6,299; at Wakiso HCIV it increased from 25,688 to 24,089; and at Lube HCII it increased from 9,245 to 11,949.
2 0 Service Delivery a. If the average score in This performance measure was not applicable until Performance: Average Health for LLG performance the LLGs are assessed. score in the Health LLG assessment is: performance assessment. • Above 70%; score 2
Maximum 4 points on • 50 – 69% score 1 this performance • Below 50%; score 0 measure
Note: To have zero wait for year one
2 2 Service Delivery b. If the average score in the The average score in the RBF quarterly quality facility Performance: Average RBF quarterly quality facility assessment for the 31 health facilities was 85%. The score in the Health LLG assessment for HC IIIs and top 5 health facilities included; Kakiri HCIII scored performance IVs is: 96.4%, Wattuba HCIII scored 90.7%, Bulondo HCIII assessment. scored 89.4%, Kasangati HCIV scored 89.2%, and • Above 75%; score 2 Mirember HCIII scored 88.5%. The lowest performing Maximum 4 points on facility was Nabbingo HCIII with a score of 70%. this performance • 65 – 74%; score 1 measure • Below 65% ; score 0 Note: To have zero wait for year one 3 2 Investment a. If the LG budgeted and There was evidence that the LG budgeted and spent performance: The LG spent all the health all the health development grant Ugx 2,256,903,000 has managed health development grant for the for the year 2019/20 on eligible activities as per the projects as per previous FY on eligible health grant and budget guidelines (page 15 of guidelines. activities as per the health 2019/20 LG annual performance report). The projects grant and budget guidelines, included were : Maximum 8 points on score 2 or else score 0. this performance 1. Lower local government health facilities Ugx measure 649,632,108;
2. LG Health office Ugx 160,904,288;
3. NGO Ugx116,996,196 ; and
3. Hospitals Ugx 1,329,370,408.
3 2 Investment b. If the DHO/MMOH, LG There was evidence that the LG Engineer, performance: The LG Engineer, Environment Environment Officer and CDO certified work on health has managed health Officer and CDO certified projects before the LG made payments to the projects as per works on health projects contractors. guidelines. before the LG made payments to the contractors/ 1. A contract by Muga services ltd for upgrading of Maximum 8 points on suppliers score 2 or else Kasozo heath Centre II to III in Kakiri subcounty at a this performance score 0 cost of Ugx 193,334,168 was certified by the LG measure Engineer and the District Health Officer on 25/3/2020 and 9/4/2020 respectively and was paid on 16/4/2020;
2. A contract by P and D traders ltd for upgrading of Nakitokola heath Centre II to III in Namayumba subcounty at a cost of Ugx 146,236,488 was certified by the LG Engineer and the District Health Officer on 6/3/2020 and was paid on 25/3/2020; and
3. A contract by Zaveriyo ltd for construction of a pit latrine at Nakitokola heath Centre II to III in Namayumba subcounty at a cost of Ugx 49,999,904 was certified by the LG Engineer and the District Health Officer on 6/3/2020 and was paid on 25/3/2023. 3 2 Investment c. If the variations in the There was evidence that the variations in the performance: The LG contract price of sampled contract prices and engineers estimates in the has managed health health infrastructure works contracts sampled for the FY 2019/2020 projects as per investments are within +/- Heath Infrastructure were all within +/-20% as guidelines. 20% of the MoWT Engineers detailed below: estimates, score 2 or else Maximum 8 points on score 0 1. Upgrading of Kasozo HCII to HCIII in Kakiri S/C this performance (MOH-UgiFT/WRKS/19-20/00011-LOT 11) at a measure contact price of UGX 659,609,589 and Engineer’s estimate of UGX 650,000,000. The variation in the two prices was -1.48%;
2. Construction of 5 stance lined pit latrines at Nakitokolo HC II in Namayumbi S/C and Kyegeza HC II in Masulita S/C (WAKI555/WRKS/19-20/00124) at a contact price of UGX 49,999,904 and Engineer’s estimate of UGX 50,000,000. The variation in the two prices was 0.0002%; and
3. Rehabilitation of OPD Block and roof at Kiziba HC III in Masulita S/C (WAKI555/WRKS/19-20/00123) at a contact price of UGX 51,960,607 and Engineer’s estimate of UGX 50,000,000. The variation in the two prices was 3.92%.
3 1 Investment d. Evidence that the health There was evidence that all health projects, for the FY performance: The LG sector investment projects 2019/2020, where contracts were signed were has managed health implemented in the previous completed except for Upgrading of Kasozo HC II to III. projects as per FY were completed as per guidelines. work plan by end of the FY 1. Rehabilitation of OPD Block and roof at Kiziba HC III in Masulita S/C (WAKI555/WRKS/19- Maximum 8 points on • If 100 % Score 2 20/00123); this performance measure • Between 80 and 99% score 2. Upgrading of Kasozo HCII to HCIII in Kakiri S/C 1 (MOH-UgiFT/WRKS/19-20/00011-LOT 11);
• less than 80 %: Score 0 3. Construction of 5 stance lined pit latrines at Nakitokolo HC II in Namayumbi S/C and Kyegeza HC II in Masulita S/C (WAKI555/WRKS/19-20/00124);
4. Renovation of Senior Quarters at Nakawuka HC III in Kajjansi S/C (WAKI555/WRKS/19-20/00125); and
5. Renovation of staff quarters at Nakawuka HC III (WAKI555/WRKS/19-20/00126).
Therefore, percentage of completed projects = (No. of projects completed/total no. of projects executed) *100 = (4/5) *100 =80% 4 1 Achievement of a. Evidence that the LG has There was evidence that the LG had recruited staff for Standards: The LG has recruited staff for all HCIIIs all HCIIIs and HCIVs as per staffing structure. met health staffing and and HCIVs as per staffing infrastructure facility structure The District has 4 HCIVs and 13 HCIIIs. standards • If above 90% score 2 4HCIV s=190 Approved staff Maximum 4 points on 13 HCIIIs =239 approved posts. this performance • If 75% - 90%: score 1 measure • Below 75 %: score 0 190+239=429.
Filled posts= 364
364/429x100=85%
85% posts filled.
This information was from the staff lists for Wakiso District Employees from HRM which has Approved posts, filled posts and vacant posts.
4 2 Achievement of b. Evidence that the LG The LG had two Health Centres being upgraded Standards: The LG has health infrastructure from II to III. Upgraded HC centres were Nakitokolo met health staffing and construction projects meet HC III and Kasoozo HC III. Both the Health Centres infrastructure facility the approved MoH Facility were visited and structures had been laid as per standards Infrastructure Designs. the specified technical drawings as detailed below: Maximum 4 points on • If 100 % score 2 or else this performance score 0 Findings of the site visit at Nakitokolo HC III: measure 1. Structures found on ground at Nakitokolo HC III were;
i) General maternity ward having (Post Natal Ward, duty station, waiting circulation area, entrance veranda, Pre-Natal Ward, delivery room, sluice, sterile store and sterilizing room, night duty room, assisted bath, records room, pediatric ward, male ward, female wards and passages);
ii) VIP 4-stance pit latrine;
iii) Placenta Pit;
iv) Medical waste pit; and
2. Visual checks:
a) The entire structure was checked visually to determine if it had any defects. The findings were that the structure was in a good condition and no defects such as poor door/window finishes, peeling of paint, cracks in walls/ceiling were seen;
b) Checks were also made on the number of doors and windows fixed. These were confirmed to be placed as per drawings and schedules given in the drawings;
c) The roof used was Gauge 26 iron roofing sheets was specified cross-section drawing no. GW/A/02.
Findings of the site visit at Kasoozo HC III: 1. Structures found on ground at Kasozo HC III were;
v) General maternity ward having (Post Natal Ward, duty station, waiting circulation area, entrance veranda, Pre-Natal Ward, delivery room, sluice, sterile store and sterilizing room, night duty room, assisted bath, records room, pediatric ward, male ward, female wards and passages);
vi) VIP 4-stance pit latrine;
vii) Placenta Pit;
viii) Medical waste pit; and
ix) Two-unit staff house block.
2. Visual checks:
a) Construction was still on ongoing and works were at the level of finishes. The contractor was however, not at the site because funds had not been released;
b) Checks were also made on the number of doors and windows fixed. These were confirmed to be placed as per drawings and schedules given in the drawings. In addition, finishes had been done well on all door and windows;
c) Undercoat had been placed on the walls awaiting paint and no cracks were seen in the walls;
d) The floor had not yet been finished with cement screed but concrete had been placed;
e) The roof used was Gauge 26 iron roofing sheets was specified cross-section drawing no. GW/A/02.
Performance Reporting and Performance Improvement 5 0 Accuracy of Reported a. Evidence that information The information on positions of health workers filled Information: The LG on positions of health was not accurate. There were discrepancies between maintains and reports workers filled is accurate: positions on staff lists from the DHO and those on the accurate information Score 2 or else 0 November 2020 staff lists at 2 out of the 3 sampled health facilities including; Lube HCII, Wakiso Epi Maximum 4 points on Centre HCIII and Nsangi HCIII. this performance measure The details are presented below:
1. At Lube HCII, all the 5 staff that were working as reflected on the staff attendance list for December 2020 were on the undated staffing levels list for December 2020 from the DHO;
2. At Wakiso Epi Centre HCIII, 16 staff were working as reflected on the staff list and attendance register for December 2020 but an Askar deployed was not working at the health facility; and
3. At Nsangi HCIII, an Enrolled Midwife was working (posted in October 2020) but was not on the staff list from the DHO’s office.
5 2 Accuracy of Reported b. Evidence that information The information on health facilities upgraded or Information: The LG on health facilities upgraded constructed was accurate. The list health facilities maintains and reports or constructed and functional upgraded at the District Health Officer’s (DHO) office, accurate information is accurate: Score 2 or else 0 reflected in the quarter 4 progress evaluation report 2019/2020 on page 8 showed that Nakitokolo – Maximum 4 points on Namayumba HCII and Kasoozo HCII were upgraded this performance to health center 3. The same health facilities were measure listed in the quarter 4 FY 2019/2020 PBS report on page 48 as the only ones upgraded in FY 2019/2020.
6 0 Health Facility a) Health facilities prepared Health facilities prepared and submitted Annual Work Compliance to the and submitted Annual plans and budgets to the DHO after the deadline of Budget and Grant Workplans & budgets to the 31st March 2020 as reflected from the 3 sampled Guidelines, Result DHO/MMOH by March 31st facilities below: Based Financing and of the previous FY as per the Performance LG Planning Guidelines for 1. Kibujo HCII submitted on 30th July 2020; Improvement: LG has Health Sector: 2. Wakiso Epi Centre HCIII submitted on 22nd July enforced Health Facility 2020; and Compliance, Result • Score 2 or else 0 Based Financing and 3. Busawa Manze HCIII submitted on 6th July 2020. implemented Performance Improvement support.
Maximum 14 points on this performance measure 6 2 Health Facility b) Health facilities prepared The health facilities prepared Annual Budget Compliance to the and submitted to the Performance Reports for the FY 2019/2020 and Budget and Grant DHO/MMOH Annual Budget submitted them to the DHO. The 3 sampled health Guidelines, Result Performance Reports for the facilities submitted as follows: Based Financing and previous FY by July 15th of Performance the previous FY as per the 1. Taqwa HC HCIII submitted on 4th July 2020; Improvement: LG has Budget and Grant Guidelines 2. Wakiso Epi Centre HCIII submitted on 10th July enforced Health Facility : 2020; and Compliance, Result • Score 2 or else 0 Based Financing and 3. Kakiri HCIII submitted on 5th July 2020 implemented Performance Improvement support.
Maximum 14 points on this performance measure
6 2 Health Facility a) Health facilities have The health facilities had developed and reported on Compliance to the developed and reported on implementation of facility improvement plans that Budget and Grant implementation of facility incorporated performance issues identified in Guidelines, Result improvement plans that assessment reports. All the 3 sampled health facilities Based Financing and incorporate performance including Kakiri HCIII, Bweyogerere HCIII and Performance issues identified in Bulondo HCIII had developed Performance Improvement: LG has monitoring and assessment Improvement Plans with gaps identified during the enforced Health Facility reports DHT’s monitoring as reflected in reports. Compliance, Result Based Financing and • Score 2 or else 0 Details of the 3 sampled health facilities are presented implemented below: Performance 1. Kakiri HCIII - PIP dated 7th July 2020 included Improvement support. improvement of documentation as shown on page 2. Maximum 14 points on This addressed the issue of incomplete this performance documentation that had been identified monitoring as measure reflected in the quarterly narrative report for FY 2019/2020 dated 4th July 2020 on page 12;
2. Bweyogere HCIII – the PIP dated 14th July 2020 included purchase of assorted medicines on page 2 to address drug stock outs. The aforementioned had been identified during monitoring as reflected in the quarterly narrative report dated 9th July 2020 on page 12 and
3. Kibalinga HCIII – the PIP dated 5th July 2020 catered for conducting data validation to improve on data. The above had been identified during monitoring as reflected in the quarterly narrative report dated 20th July 2020 on page 14.
The health facilities reported on implementation of the PIPs as reflected in the minutes for the quarterly validation meeting held on 15th July 2020 on pages 5 to 7. 6 0 Health Facility d) Evidence that health The health facilities did not submit 100% up to date Compliance to the facilities submitted up to date monthly and quarterly HMIS reports timely (7 days Budget and Grant monthly and quarterly HMIS following the end of each month and quarter). Among Guidelines, Result reports timely (7 days the 3 sampled health facilities, only Kajjansi HCIV Based Financing and following the end of each submitted all reports within 7 days following the end of Performance month and quarter) If 100%, each month and quarter. The other 2 submitted as Improvement: LG has follows: enforced Health Facility • score 2 or else score 0 Compliance, Result 1. Wattuba HCIII submitted the January 2020, April Based Financing and 2020 and May 2020 reports late on 9th February implemented 2020, 10th May 2020 and 15th June 2020 Performance respectively; and Improvement support. 2. Nakawuka HCIII submitted July 2019, December Maximum 14 points on 2019 and March 2020 reports late on 8th August this performance 2019, 8th January 2020 and 14th April 2020 measure respectively.
6 0 Health Facility e) Evidence that Health The health facilities did not submit 100% of the Compliance to the facilities submitted RBF Results Based Financing (RBF) invoices timely (by Budget and Grant invoices timely (by 15th of 15th of the month following end of the quarter). All the Guidelines, Result the month following end of 3 sampled health facilities submitted beyond the Based Financing and the quarter). If 100%, score 2 deadline as follows; Wakiso HCIV submitted on 23rd Performance or else score 0 October 2020, Kakiri HCIII submitted on 18th October Improvement: LG has 2020, and Kabubu HCIII submitted on 29th October enforced Health Facility Note: Municipalities submit 2020. Compliance, Result to districts Based Financing and implemented Performance Improvement support.
Maximum 14 points on this performance measure
6 0 Health Facility f) If the LG timely (by end of The LG did not timely verify, compile and submit to Compliance to the 3rd week of the month MoH facility RBF invoices for all RBF Health Budget and Grant following end of the quarter) Facilities. The submissions were as follows: Guidelines, Result verified, compiled and Based Financing and submitted to MOH facility 23rd December 2019 after the deadline of 15th Performance RBF invoices for all RBF October 2019; Improvement: LG has Health Facilities, if 100%, 10th March 2020 after the deadline of 15th January enforced Health Facility score 1 or else score 0 2020; Compliance, Result Based Financing and 8th June 2020 after the deadline of 15th May 2020; implemented and 6th August 2020 after the deadline of 15th July Performance 2020. Improvement support.
Maximum 14 points on this performance measure 6 0 Health Facility g) If the LG timely (by end of The Health Department did not Submit all the 4 Compliance to the the first month of the Quarterly Budget Performance reports to the planner Budget and Grant following quarter) compiled for consolidation within a month after the end of the Guidelines, Result and submitted all quarterly quarter as below: Based Financing and (4) Budget Performance Performance Reports. If 100%, score 1 or Q1 was submitted on 15/11/2019 ; Improvement: LG has else score 0 Q2 was submitted on 3/2/2020 ; enforced Health Facility Compliance, Result Q3 was submitted on 27/4/2020 ; and Based Financing and implemented Q4 was submitted on 26/8/2020. Performance Improvement support.
Maximum 14 points on this performance measure
6 1 Health Facility h) Evidence that the LG has: The LG developed a Performance Improvement Plan Compliance to the (PIP) for the lowest performing health facilities dated Budget and Grant i. Developed an approved 4th July 2019. The PIP included all the 31 health Guidelines, Result Performance Improvement facilities under the RBF scheme. Based Financing and Plan for the weakest Performance performing health facilities, Improvement: LG has score 1 or else 0 enforced Health Facility Compliance, Result Based Financing and implemented Performance Improvement support.
Maximum 14 points on this performance measure
6 1 Health Facility ii. Implemented Performance The DHMT implemented the Performance Compliance to the Improvement Plan for Improvement Plan (PIP) for weakest performing Budget and Grant weakest performing facilities, facilities. For instance: Guidelines, Result score 1 or else 0 Based Financing and 1. Quality and quantitative verification exercises were Performance planned as reflected on page 3 of the PIP. These Improvement: LG has exercises were conducted as noted in the Quality and enforced Health Facility Quantity verification report dated 5th August 2020; Compliance, Result and Based Financing and 2. Facility quarterly performance review meetings implemented were planned as noted on page 6 of the PIP. The Performance meetings were conducted, for example, the fourth Improvement support. quarter meeting was held on 30th June 2020 as Maximum 14 points on reflected from the related minutes with the same date. this performance measure Human Resource Management and Development 7 0 Budgeting for, actual a) Evidence that the LG has: The LG budgeted without following the guidelines / recruitment and staffing norms. 27 staff (16 Enrolled Nurses and 11 deployment of staff: The i. Budgeted for health Enrolled Midwives) reflected in the deployment list Local Government has workers as per guidelines/in dated 7th December 2020 were above the staffing budgeted for, recruited accordance with the staffing norm and had been budgeted for as reflected in the and deployed staff as norms score 2 or else 0 performance contract FY 2020/2021. per guidelines
Maximum 9 points on this performance measure
7 2 Budgeting for, actual a) Evidence that the LG has: The LG had deployed 78% (484 out of 620) as per recruitment and guidelines in accordance with staffing norms. The 27 deployment of staff: The ii. Deployed health workers staff (16 Enrolled Nurses and 11 Enrolled Midwives) Local Government has as per guidelines (all the that had been deployed beyond the staffing norm budgeted for, recruited health facilities to have at were not considered while computing the percentage. and deployed staff as least 75% of staff required) in per guidelines accordance with the staffing norms score 2 or else 0 Maximum 9 points on this performance measure
7 0 Budgeting for, actual b) Evidence that health Some of the health workers were not working in health recruitment and workers are working in facilities where they were deployed as reflected from deployment of staff: The health facilities where they the 3 sampled facilities; Lube HCII, Nsangi HCIII and Local Government has are deployed, score 3 or else Wakiso Epi Centre HCIII. The details are presented budgeted for, recruited score 0 below: and deployed staff as per guidelines 1. Only Lube HCII had all the 5 staff that were working as per the attendance register for November 2020 and Maximum 9 points on staff list pinned on the notice board, matching with this performance those on the deployment list from the DHO; measure 2. At Nsangi HCIII, a Health Inspector was on the deployment list from the DHO and not working at the facility, while an Enrolled Midwife post in October 2020 was working at the facility but not reflected on the deployment list from the DHO; and
3. At Wakiso Epi Centre HCIII, an Askar was on the deployment list from the DHO but not working at the facility as noted from pinned staff list and duty roster for December 2020. 7 2 Budgeting for, actual c) Evidence that the LG has The LG had publicized health workers deployment recruitment and publicized health workers and disseminated by, among others, posting on facility deployment of staff: The deployment and notice boards as showed from the 3 sampled health Local Government has disseminated by, among facilities below: budgeted for, recruited others, posting on facility and deployed staff as notice boards, for the current 1. At Wakiso Epi Centre HCIII, a list with 16 staff was per guidelines FY score 2 or else score 0 pinned on the notice board in the waiting area;
Maximum 9 points on 2. At Nsangi HCIII, a list with 23 staff that had no date this performance was pinned in the waiting area; and measure 3. At Lube HCII had displayed a staff list (on the duty roster for December 2020) with 5 staff.
8 0 Performance a) Evidence that the There was no evidence that the 10 sampled health management: The LG DHO/MMOHs has: facilities In charges (personal files) were appraised has appraised, taken during the previous FY. corrective action and i. Conducted annual trained Health Workers. performance appraisal of all Some were appraised while others were not Health facility In-charges appraised. Maximum 6 points on against the agreed this performance performance plans and Jjuuko Charles Bussi HCIII and Babirye Sylvia measure submitted a copy to HRO Kyengera HCII were appraised on 22/7/2020. during the previous FY score Nakantu Sarah Wattuba HCIII, Dr. Zirimala Paul 1 or else 0 Kimoga Wakiso HCIV and Bandobere Grace Namalere HCII were appraised on 13/7/2020 among others.
Those who were not appraised included;
Musitwa Joseph, Muyinza Rebecca, Nassanga Josephine, Alangu Hillary, Batenga Edith among others.
8 1 Performance ii. Ensured that Health The DHO ensured that Health Facility In-charges management: The LG Facility In-charges conducted performance appraisal of all health facility has appraised, taken conducted performance workers during the previous FY. corrective action and appraisal of all health facility trained Health Workers. workers against the agreed The 10 Health Facility staff sampled included; performance plans and Enrolled Nurses Namaganda Ziidah, Namirimu Maximum 6 points on submitted a copy through Racheal, Kanakulya Charles, Namubiru Teddy and this performance DHO/MMOH to HRO during Nakitto Mayimuna appraised on 30/6/2020, measure the previous FY score 1 or else 0 Kintu Simon Peter Health Assistant, Namukisa Rosette Nursing Assistant, Tamale Francis Laboratory Assistant and Nassali Prossy were appraised on 30/6/2020.
Akumu Monica Enrolled Midwife was appraised on 21/7/2020. 8 0 Performance iii. Taken corrective actions There was no evidence that the DHO/MMOH took any management: The LG based on the appraisal corrective actions based on the appraisal reports. has appraised, taken reports, score 2 or else 0 corrective action and trained Health Workers.
Maximum 6 points on this performance measure
8 0 Performance b) Evidence that the LG: The LG did not conduct training of health workers management: The LG (Continuous Professional Development) following a has appraised, taken i. conducted training of consolidated plan. There was no consolidated plan for corrective action and health workers (Continuous Continuous Professional Development that would be trained Health Workers. Professional Development) followed while conducting trainings at the district at in accordance to the training the time of the assessment. Maximum 6 points on plans at District/MC level, this performance score 1 or else 0 measure
8 1 Performance ii. Documented training The LG had documented training activities in the management: The LG activities in the training/CPD training /CPD database reflected in a file labeled has appraised, taken database, score 1 or else “CPD trainings FY 2019/2020”. The data base corrective action and score 0 contained key information such as; type, name and trained Health Workers. cadre of trainees, venue, duration and venue of training, and when training was conducted. Examples Maximum 6 points on of trainings in the data base include; training in HMIS this performance conducted from 9th to 13th December 2019 and measure Recess testing training conducted from 2nd to 5th September 2019.
Management, Monitoring and Supervision of Services. 9 2 Planning, budgeting, a. Evidence that the The letter from the CAO notifying the MOH in writing of and transfer of funds for CAO/Town Clerk confirmed the list of facilities accessing the PHC NWR Grants service delivery: The the list of Health facilities (GoU and PNFP that received PHC NWR grants) for Local Government has (GoU and PNFP receiving the current FY was not required since none of the 50 budgeted, used and PHC NWR grants) and (35 public and 15 PNFPs) health facility had been disseminated funds for notified the MOH in writing listed incorrectly or missed in the previous on the list. service delivery as per by September 30th if a guidelines. health facility had been listed incorrectly or missed in the Maximum 9 points on previous FY, score 2 or else this performance score 0 measure 9 2 Planning, budgeting, b. Evidence that the LG There was evidence that the LG made allocations and transfer of funds for made allocations towards towards monitoring service delivery and management service delivery: The monitoring service delivery of the LG health services in line with the health sector Local Government has and management of District grant guidelines , allocation of Ugx 160,904,288 (25% budgeted, used and health services in line with of the LLHF allocation of Ugx 649,632,108) was made disseminated funds for the health sector grant to the health office as indicated on page 24 2019/20 service delivery as per guidelines (15% of the PHC AWP which was higher than the required 15%. guidelines. NWR Grant for LLHF allocation made for Maximum 9 points on DHO/MMOH), score 2 or this performance else score 0. measure
9 0 Planning, budgeting, c. If the LG made timely The LG did not warrant to all PHC NWR Grant and transfer of funds for warranting/verification of transfers for the FY 2019/20 to health facilities within service delivery: The direct grant transfers to the required 5 working days from the day of funds Local Government has health facilities for the last release: - budgeted, used and FY, in accordance to the disseminated funds for requirements of the budget Quarter 1 warranting was done on 7/8/2019 and service delivery as per score 2 or else score 0 release date was 9/7/2019, 28 days; guidelines. Quarter 2 warranting was done on 17/10/2019 and Maximum 9 points on release date was 2/10/2019, 15 days; and this performance Quarter 3 warranting was done on 17/1/2020 and measure release date was 8/1/2020, 9 days.
Quarter 4 warranting was done on 30/4/2020 and release date was 28/4/2020, 2 days.
9 0 Planning, budgeting, d. If the LG invoiced and and transfer of funds for communicated all PHC The LG did not invoice to all PHC NWR Grant service delivery: The NWR Grant transfers for the transfers for the FY 2019/20 to health facilities within Local Government has previous FY to health the required 5 working days from the day of funds budgeted, used and facilities within 5 working release: disseminated funds for days from the day of funds service delivery as per release in each quarter, Quarter 1 invoicing was done on 13/8/2019 and guidelines. score 2 or else score 0 release date was 9/7/2019, 34 days;
Maximum 9 points on Quarter 2 invoicing was done on 22/10/2019 and this performance release date was 2/10/2019, 20 days; measure Quarter 3 invoicing was done on 21/1/2020 and release date was 8/1/2020, 13 days; and
Quarter 4 invoicing was done on 30/4/2020 and release date was 28/4/2020, 2 days. 9 0 Planning, budgeting, e. Evidence that the LG has The LG publicised all the quarterly financial releases and transfer of funds for publicized all the quarterly to all health facilities after 5 working days from the service delivery: The financial releases to all date of receipt of the expenditure limits from MoFPED Local Government has health facilities within 5 apart from quarter 4. This was reflected in the budgeted, used and working days from the date quarterly release lists by DHO as presented below: disseminated funds for of receipt of the expenditure service delivery as per limits from MoFPED- e.g. 1. Quarter 1 list dated 20th August 2019 was pinned guidelines. through posting on public 29 working days after the release date of 9th July notice boards: score 1 or 2019; Maximum 9 points on else score 0 this performance 2. Quarter 2 list dated 29th October 2019 was pinned measure 29 working days after the release on 2nd October 2020;
3. Quarter 3 list dated 29th January 2020 was pinned 14 working days after release on 8th January 2020; and
4. Quarter list dated 28th April 2020 was pinned on the same day of release on 28th April 2020.
10 2 Routine oversight and a. Evidence that the LG The LG health department implemented actions monitoring: The LG health department recommended by the DHMT quarterly performance monitored, provided implemented action(s) review meetings held during the previous FY. For hands -on support recommended by the DHMT instance, in the DHMT meeting held on 24th March supervision to health Quarterly performance 2020 under minute 8DHMT/24/3/20 and facilities. review meeting (s) held recommended that the ADHO should ensure the during the previous FY, functionality of the Maternal Perintal Death Maximum 7 points on score 2 or else score 0 Survailance Review (MPDSR) committee functionality this performance by 30th March 2020. The next maternal death measure occurred in November 2020 at Wattuba HCIII and was reviewed on 17th November 2020. This shows the functionality of the MPDSR.
10 0 Routine oversight and b. If the LG quarterly The LG quarterly performance review meetings did monitoring: The LG performance review not involve all the health facility In - Charges. There monitored, provided meetings involve all health was no documentary evidence of the attendance of hands -on support facilities in charges, the In-charges of Lube HCII and Kisubi Hospital in supervision to health implementing partners, quarterly DHMT performance review meetings held on facilities. DHMTs, key LG departments 23rd August 2019, 13th January 2020, 6th April 2020 e.g. WASH, Community and 23rd July 2020. Maximum 7 points on Development, Education this performance department, score 1 or else 0 measure 10 0 Routine oversight and c. If the LG supervised 100% The LG (District Health Team) did not supervise 100% monitoring: The LG of HC IVs and General of HC IVs and General hospitals (including PNFPs monitored, provided hospitals (including PNFPs receiving PHC grant) at least once every quarter in the hands -on support receiving PHC grant) at least previous FY 2019/2020. There was no documentary supervision to health once every quarter in the evidence of supervision of Kasangati, Kajjansi and facilities. previous FY (where Namayumba HCIVs in quarter 1. Supervision of all the applicable) : score 1 or else, 4 HCIVs including Wakiso HCIV, Kasangati HCIV, Maximum 7 points on score 0 Kajjansi HCIV and Namayumba HCIV) and the 2 this performance hospitals (Kisubi and Saidinah) was only on 4th measure If not applicable, provide the January 2020, 20th April 2020, and 10th July 2020. score Wakiso HCIV was supervised in quarter 1 on 23rd September 2019 while Kisubi and Saidinah hospitals were supervised on 5th September 2019.
10 0 Routine oversight and d. Evidence that DHT/MHT The DHT did not ensure that Health Sub Districts monitoring: The LG ensured that Health Sub (HSDs) carried out support supervision of lower level monitored, provided Districts (HSDs) carried out health facilities within the previous FY 2019/2020 as hands -on support support supervision of lower showed below: supervision to health level health facilities within facilities. the previous FY (where 1. There was no documentary evidence of supervision applicable), score 1 or else of Lube HCII in quarters 3 and 4 by the HSD since Maximum 7 points on score 0 there was no related record in the supervision board. this performance The only recorded supervisions were on 4th measure • If not applicable, provide September 2019, 29th October 2019 and 14th the score November 2020 and all were not integrated;
2. There was no documentary evidence of supervision of Nsangi HCIII by the HSD in quarters 2 and 3. Supervisions were in quarter 1 on 11th and 17th September 2019, and in quarter 4 on 23rd June 2020 though all these supervisions were not integrated; and
3. Wakiso Epi Centre was not supervised by the HSD in quarters 1 and 3 since there was no related documentary evidence. Supervisions by the HSD were only in quarter 2 on 11th December 2019 and quarter 4 on 29th June 2020 but they were not integrated. 10 1 Routine oversight and e. Evidence that the LG used The LG used results / reports from discussion of the monitoring: The LG results/reports from support supervision and monitoring visits, to make monitored, provided discussion of the support recommendations for specific corrective actions. For hands -on support supervision and monitoring instance, the relocation of the EPI refrigerator to supervision to health visits, to make Kabowa HCIII was recommended as noted from the facilities. recommendations for supervision report dated 26th May 2020. The EPI specific corrective actions refrigerator was relocated as noted on page 2 of the Maximum 7 points on and that implementation of related report. this performance these were followed up measure during the previous FY, At Mende HCIII, quarter 1 supervision report undated score 1 or else score 0 but conducted in September 2019 on page 5, it was found that the store was disorganized and had expired drugs. It was recommended that the Stores In-Charge should observe FEFO despline to minimize expiries.
In third quarter report dated 20th April 2020 on page 7, follow up was made and the store was found organized and clean but stock cards had not been updated.
10 0 Routine oversight and f. Evidence that the LG The LG did not provide support to some health monitoring: The LG provided support to all health facilities in the management of medicines and health monitored, provided facilities in the management supplies in FY 2019/2020. hands -on support of medicines and health supervision to health supplies, during the previous The Medicines Management Supervisors (MMS) facilities. FY: score 1 or else, score 0 reports that were available dated 26th August 2019, 23rd December 2019 and 29th June 2020 did not Maximum 7 points on show support to 13 health facilities including: Kisubi this performance Hospital, Nampunge HCII, Nalugala HCII, Kambungu measure HCII, Kabubbu HCII, Zinga HCII, St. Ulrika HC, Magogo HCII, Nsaggu HCII, Kitala HCII, Lugungudde HCII, Kyengeza HCII and Taqwa HCII.
11 0 Health promotion, a. If the LG allocated at least The LG allocated only Ugx 32,180,000 (20%) out of disease prevention and 30% of District / Municipal the Ugx 160,904,288 District Health Office budget to social mobilization: The Health Office budget to health promotion and prevention activities, which was LG Health department health promotion and lower than the minimum 30% page 24 of the Approved conducted Health prevention activities, Score 2 annual budget. promotion, disease or else score 0 prevention and social mobilization activities
Maximum 4 points on this performance measure 11 1 Health promotion, b. Evidence of DHT/MHT led The DHT led health promotion, disease prevention disease prevention and health promotion, disease and social mobilization activities as per ToRs for social mobilization: The prevention and social DHTs, during the previous FY. For instance: LG Health department mobilization activities as per conducted Health ToRs for DHTs, during the 1. Health promotion activities were conducted in promotion, disease previous FY score 1 or else quarter 4 as reflected in the report titled “Health prevention and social score 0 Promotion report for the 4th quarter 2020” dated 18th mobilization activities June 2020; and
Maximum 4 points on 2. Report for the third quarter health promotion by the this performance District Health Educator dated 14th April 2020. This measure included activities such as community education, community dialogues on to identify views and challenges.
11 1 Health promotion, c. Evidence of follow-up The DHT followed up on health promotion and disease prevention and actions taken by the disease prevention issues. For instance, in the 3rd social mobilization: The DHT/MHT on health quarter health promotion report dated 15th April 2020 LG Health department promotion and disease on page 3, it was reported that Information, Education conducted Health prevention issues in their and Communication (IEC) materials was planned for promotion, disease minutes and reports: score 1 4th quarter. prevention and social or else score 0 mobilization activities The District Health Educator was tasked and reported that IEC materials had been distributed as reflected on Maximum 4 points on page 3 of the 4th quarter health promotion report this performance dated 18th June 2020. measure
Investment Management 12 0 Planning and a. Evidence that the LG has The LG did not have a consolidated asset register Budgeting for an updated Asset register which set out health facilities and equipment relative Investments: The LG which sets out health to basic standards. There was no documentary has carried out facilities and equipment evidence at the time of the assessment. Planning and relative to basic standards: Budgeting for health Score 1 or else 0 investments as per guidelines.
Maximum 4 points on this performance measure 12 There was no evidence that the LG did any desk 0 Planning and b. Evidence that the appraisal. Budgeting for prioritized investments in the Investments: The LG health sector for the previous has carried out FY were: (i) derived from the Planning and LG Development Plan; (ii) Budgeting for health desk appraisal by the LG; investments as per and (iii) eligible for guidelines. expenditure under sector guidelines and funding Maximum 4 points on source (e.g. sector this performance development grant, measure Discretionary Development Equalization Grant (DDEG)): score 1 or else score 0
12 0 Planning and c. Evidence that the LG There was no evidence that the LG did any field Budgeting for appraisal. Investments: The LG has conducted field has carried out Appraisal to check for: (i) Planning and technical feasibility; (ii) Budgeting for health environment and social investments as per acceptability; and (iii) guidelines. customized designs to site conditions: score 1 or else Maximum 4 points on score 0 this performance measure
12 1 Planning and d. Evidence that the health There were two Health projects for the previous FY in Budgeting for facility investments were Health, namely: Investments: The LG screened for environmental has carried out and social risks and 1) Upgrading of Kasozo HC II to HC III. An 8-page Planning and mitigation measures put in screening report dated 07 October 2019 was signed Budgeting for health place before being approved by the District Environment Officer, Mr. Kagimu Martin investments as per for construction using the Luther, and had pictures of progress of work; and guidelines. checklist: score 1 or else 2) Another report dated 07 October 2019 did score 0 Maximum 4 points on screening for construction of 2 Health Centres in this performance Kakiri and Namayumba sub counties. measure
13 1 Procurement, contract a. Evidence that the LG There was evidence that the LG health department management/execution: health department timely (by timely (by April 30 for the current FY) submitted all its The LG procured and April 30 for the current FY ) infrastructure and other procurement requests to PDU managed health submitted all its infrastructure for incorporation into the approved LG annual work contracts as per and other procurement plan, budget and procurement plans. guidelines requests to PDU for incorporation into the The submission of the procurement was done on Maximum 10 points on approved LG annual work 27th/04/2020. this performance plan, budget and measure procurement plans: score 1 or else score 0 13 1 Procurement, contract b. If the LG Health There was evidence that the LG Health department management/execution: department submitted submitted procurement request form (Form PP1) The LG procured and procurement request form to the PDU in 1st Quarter of the current FY. managed health (Form PP5) to the PDU by contracts as per 1st Quarter of the current FY: All Form PP1 seen were submitted on 27th/07/2020 guidelines score 1 or else, score 0 for the following projects.
Maximum 10 points on 1. Construction of a 5-stance VIP latrine at Banda this performance HC II, Kyengera HC III and Kasoozo HC III; measure 2. Construction of a 5-stance VIP latrine at Kyengera HC II
3. Construction of a 2-unit staff house at Nakitokolo Namayumba HC III;
4. Completion of a general maternity ward at Kasanje;
5. Completion of expansion of OPD and renovation works at Kibujjo HC II; and
6. Construction of General Maternity ward at Kasoozo (It was an ongoing procurement so requisition was submitted on FY 19/20). 13 1 Procurement, contract c. Evidence that the health There was evidence that the following sampled management/execution: infrastructure investments for health infrastructure investments were approved/ The LG procured and the previous FY was were cleared by the Solicitor General. managed health approved by the Contracts contracts as per Committee and cleared by 1. Upgrading of Kasoozo HCII to HCIII in Kakiri guidelines the Solicitor General (where S/C (MOH-UgiFT/WRKS/19-20/00011-LOT 11): above the threshold), before a) The contracts committee approved M/S MUGA Maximum 10 points on commencement of Services Ltd during its sitting on 12th/11/2019 under this performance construction: score 1 or else minute no. 06/DCC/2019-20 to undertake the above measure score 0 project at a contract price UGX 659,609,589; and
b) The letter of solicitor’s general approval was signed on 23rd/12/2019.
2. Rehabilitation of OPD Block and roof at Kiziba HC III in Masulita S/C (WAKI555/WRKS/19- 20/00123):
a) M/S Katoke Limited during its sitting on 14th/02/2020 under minute no. 09/DCC/2019-20 to undertake the above project at a contract price UGX 51,960,607.
3. Construction of 5 stance lined pit latrines at Nakitokolo HC II in Namayumbi S/C and Kyegeza HC II in Masulita S/C (WAKI555/WRKS/19- 20/00124):
a) The contracts committee approved M/S Zaverio Technical Services Ltd during its sitting on 18th/12/2019 under minute no. 08/DCC/2019-20 to undertake the above project at a contract price UGX 49,999,904.
4. Renovation of Senior Quarters at Nakawuka HC III in Kajjansi S/C (WAKI555/WRKS/19- 20/00125):
a) The contracts committee approved M/S Nakatinda Trading Co. Ltd during its sitting on 18th/12/2020 under minute no. 08/DCC/2019-20 to undertake the above project at a contract price UGX 40,129,038.
13 0 Procurement, contract d. Evidence that the LG The LG provided the letter establishing the project management/execution: properly established a implementation team as given below. However, the The LG procured and Project Implementation team Labor Officer was not part of the team as specified managed health for all health projects under footnote 13 page 52 of the LG assessment contracts as per composed of: (i) : score 1 or manual 2020. guidelines else score 0 1. Upgrading of Kasoozo HC II to III. Maximum 10 points on If there is no project, provide this performance the score The project implementation team was availed measure established on 06th/01/2020 comprising of the Project Manager - Eng. Mwesigwa Sam, District Health Officer/Contract Manager – Mr. Fredrick Kiyingi, Senior Environmental Officer – Mr. Esau Mpoza, Community Development Officer – Mr. Kyejuusa John and the Clerk of Works – Mr. Seguya Nashir.
13 1 13 Procurement, contract e. Evidence that the health There was evidence from the sampled facilities 1 management/execution: infrastructure followed the that the walling, room sizes, roof structures were The LG procured and standard technical designs as per designs. managed health provided by the MoH: score contracts as per 1 or else score 0 1. Upgrading of Kasoozo HC II to III. Sample guidelines measurements were done on the: If there is no project, provide Maximum 10 points on the score a) Male Ward: this performance • The floor size was 4580*3530mm whereas the measure actual measurement on the floor plan GW/A/01 was 4600*3600mm;
• The window size denoted as W01 was 1460*1460mm whereas actual measurement on window schedule (GW/A/06) was 1500*1200mm;
• The entry door D1 was 1480*2380mm whereas actual size was 1500*2400mm;
• The partition wall was 200mm same as measurement specified on the technical drawings.
b) Entry to the waiting area:
• The pompy window size was 1960*1960mm whereas the actual size on the drawings was 2000*2000mm;
• The entry ramp was 1700mm whereas actual size was 1500mm;
• The entrance door to the circulation area was 1470*2380mm whereas actual size was 1500*2000mm.
Visual checks:
a) The roof used was Gauge 26 iron roofing sheets was specified cross-section drawing no. GW/A/02.
b) Walls had been raised well with thickness specified on the drawings (wall thickness was determined across door/windows). The had been plastered and undercoat had been placed.
c) Flooring had been done as specified for example the delivery room had terrazzo floor finish and other room had cement screed floor finish as specified in the technical drawings.
2. Upgrading of Nakitokolo HC II to III. Sample measurements were done on the:
a) Pedriatic Ward:
• The floor size was 4920*6990mm whereas the actual measurement on the floor plan GW/A/01 was 5000*7000mm;
• The window sizes denoted as W1 were 1460*1460mm whereas actual measurement on window schedule (GW/A/06) was 1500*1200mm;
b) Male ward:
• The floor size was 4580*3530mm whereas the actual measurement on the floor plan GW/A/01 was 4600*3600mm;
• The window size denoted as W01 was 1450*1430mm whereas actual measurement on window schedule (GW/A/06) was 1500*1200mm;
• The entry door D1 was 1480*2380mm whereas actual size was 1500*2400mm;
• The partition wall was 200mm same as measurement specified on the technical drawings;
• The passage to the male ward was 1760mm whereas actual size was 1800mm.
Visual checks:
a) Undercoat had been placed on the walls awaiting paint and no cracks were seen in the walls. Also, thicknesses specified were those used as measured across the door/windows openings;
b) The floor had not yet been finished with for all room but concrete had been placed;
c) The roof used was Gauge 26 iron roofing sheets was specified cross-section drawing no. GW/A/02.
13 0 Procurement, contract f. Evidence that the Clerk of There was no Clerk of Works consolidated report in management/execution: Works maintains daily place because the LG did not recruit the Clerk of The LG procured and records that are consolidated Works for projects implemented in FY 2019/2020. managed health weekly to the District contracts as per Engineer in copy to the guidelines DHO, for each health Note: The Clerk of works given in 13d only did works infrastructure project: score 1 on behalf of the District Engineer but was not entirely Maximum 10 points on or else score 0 this performance based on site. measure If there is no project, provide the score 13 0 Procurement, contract g. Evidence that the LG held Monthly site meetings were not held for the management/execution: monthly site meetings by sampled projects below and some stakeholders The LG procured and project site committee: specified were not part in some of the minutes managed health chaired by the CAO/Town availed. contracts as per Clerk and comprised of the guidelines Sub-county Chief (SAS), the 1. Upgrading of Nakitokolo HC II to III: designated contract and Site meetings were held on 15th/05/2020, Maximum 10 points on project managers, 14th/08/2020 and 14th/10/2020. In all these meetings this performance chairperson of the HUMC, in- the Environmental Officer and CDO did not measure charge for beneficiary facility participate. , the Community Development and 2. Upgrading of Kasoozo HC II to III: Environmental officers: score 1 or else score 0 a) 1st site meeting was held on 13th/02/2020 in participation of the DE, DHO, Civil Engineer, Assistant If there is no project, provide Engineering Officer, Gender focal person (represented the score the CDO), DCAO, Subcounty chief, Health Management Committee including (the chairman, Treasury, Vice Chairperson, In charge Secretary and Members). In addition to participants were the district councillors, local leaders and members of Muga Services Ltd (the contractor). The Environmental Officer was not part of the meeting;
b) 2nd site meeting was held 09th/03/2020 in participation of the DE, DHO, Assistant Engineering Officer, Assistant CAO, District Cold chain Technician, Subcounty chief, Health Management Committee including (the chairman, Treasury, Vice Chairperson, In charge Secretary and other members of the committee). In addition to participants were the district councillors, local leaders and members of Muga Services Ltd (the contractor). The Environmental Officer and CDO were not part of the meeting;
c) The 3rd and site meeting was held on 15th/09/2020 in participation of the SACAO Kakiri S/C, Civil Engineer, Assistant Engineering Officer (electrical), District Environmental Officer, Chairman HUMC, Secretary Kakiri Subcounty, In charge Kasoozo and Secretary Health management Committee. In addition to participants were the district councillors, local leaders and members of Muga Services Ltd (the contractor). The CDO and SAS were not part of the meeting. 13 0 Procurement, contract h. Evidence that the LG There was no sufficient evidence to ascertain that management/execution: carried out technical the LG supervised at least monthly the sampled The LG procured and supervision of works at all Health facilities below. Site instruction book and managed health health infrastructure projects Site visitors’ book were not seen at the site contracts as per at least monthly, by the because the sites had been closed. Supervision guidelines relevant officers including and monitoring reports were therefore considered the Engineers, Environment for the assessment but still these were not Maximum 10 points on officers, CDOs, at critical compiled monthly by Environmental Officer and this performance stages of construction: score CDO as seen below. measure 1, or else score 0 1. Upgrading of Nakitokolo HC II to III: If there is no project, provide the score a) Supervision reports from the Civil Engineer (Mr. Mudali Tom Felix) were seen compiled on 17th/06/2019, 03rd/07/2019, 18th/09/2019, 24th/10/2019, 07th/01/2020 and 12th/05/2020;
b) Only one monitoring report prepared and endorsed by the Environmental Officer was seen prepared in October 2019. The CDO was included in the table of the members who monitored the projects but his signature was not on the report.
2. Upgrading of Kasoozo HC II to III:
a) Only two reports from the LG Civil Engineer (Mr. Seguya Nashir) were seen compiled on 24th/06/2020 and 07th/08/2020 and this could not reflect monthly site meeting done;
b) The Environmental officer’s reports were seen compiled only in one month. That’s on 10th/09/2020 and 18th/09/2020;
c) No single report compiled by the CDO was seen. 13 0 Procurement, contract i. Evidence that the The DHO verified works and initiated payments of management/execution: DHO/MMOH verified works contractors within specified timeframe as below: The LG procured and and initiated payments of managed health contractors within specified 1. A contract by Muga services ltd for upgrading of contracts as per timeframes (within 2 weeks Kasozo heath Centre II to III in Kakiri subcounty at a guidelines or 10 working days), score 1 cost of Ugx 193,334,168, contractor submitted request or else score 0 on 11/3/2020 and it was verified by the District Health Maximum 10 points on Officer on 9/4/2020 (28 days) and it was paid on this performance 16/4/2020; measure 2. A contract by P and D traders ltd for upgrading of Nakitokola heath Centre II to III in Namayumba subcounty at a cost of Ugx 146,236,488 contractor submitted request on 26/2/2020 and it was verified by the District Health Officer on 6/3/2020 (10 days) and it was paid on 25/3/2020; and
3. A contract by Zaveriyo ltd for construction of a pit latrine at Nakitokola heath Centre II to III in Namayumba subcounty at a cost of Ugx 49,999,904, contractor submitted request on 15/6/2020 and it was verified by the District Health Officer on 16/6/2020 (1 day) and it was paid on 25/3/2020.
13 1 Procurement, contract j. Evidence that the LG has a There was evidence that procurement files for management/execution: complete procurement file for sampled health infrastructure projects for the The LG procured and each health infrastructure previous FY were complete: managed health contract with all records as contracts as per required by the PPDA Law 1. Upgrading of Kasoozo HC II to III (MoH- guidelines score 1 or else score 0 UgiFT/WRKS/19-20/00011):
Maximum 10 points on a) The invitation to bid was 26th/09/2019; this performance b) The evaluation report was signed on measure 07th/11/2019;
c) The evaluation report was approved by the contracts committee on 12th/11/2019 under minute no. 06/DCC/2019-20;
d) The contracts committee approved M/S MUGA Services Ltd during its sitting on 12th/11/2019 under minute no. 06/DCC/2019-20 to undertake the above project at a contract price UGX 659,609,589;
e) The letter of solicitor’s general approval was signed on 23rd/12/2019;
f) The letter of bid acceptance was issued on 27th/12/2019;
g) The best evaluated bidders notice was displayed 12th/11/2019; and
h) The agreement was signed on 31st/12/2019 with Wakiso DLG and M/S MUGA Services Ltd.
2. Rehabilitation of OPD Block and roof at Kiziba HC III in Masulita S/C (WAKI555/WRKS/19- 20/00123):
a) The invitation to bid was 20th/01/2020;
b) The evaluation report was signed on 31st/01/2020;
c) The evaluation report was approved by the contract committee on 14th/02/2020 under minute no. 09/DCC/2019-20;
d) The contracts committee approved M/S Katoke Limited during its sitting on 14th/02/2020 under minute no. 09/DCC/2019-20 to undertake the above project at a contract price UGX 51,960,607;
e) The letter of bid acceptance was issued on 09th/03/2019;
f) The best evaluated bidders notice was displayed 04th/02/2020; and
g) The agreement was signed on 10th/03/2020 with Wakiso DLG and M/S Katoke Limited.
3. Construction of a 5-stance lined pit latrine at Nakitokolo HC III in Namayumba S/C and Kyengeza HC III (WAKI555/WRKS/19-20/00124):
a) The invitation to bid was 02nd/12/2019;
b) The evaluation report was signed on 11th/12/2019;
c) The evaluation report was approved by the contract committee on 18th/12/2019 under minute no. 08/DCC/2019-20;
d) The contracts committee approved M/S Zaverio Technical Services Ltd during its sitting on 18th/12/2019 under minute no. 08/DCC/2019-20 to undertake the above project at a contract price UGX 49,999,904;
e) The letter of bid acceptance was issued on 06th/01/2020;
f) The best evaluated bidders notice was displayed 18th/12/2019; and;
g) The agreement was signed on 09th/01/2020 with Wakiso DLG and M/S Zaverio Technical Services Ltd.
Environment and Social Safeguards 14 0 Grievance redress: The a. Evidence that the Local There were no grievances recorded. The A4 Form LG has established a Government has recorded, designed in Landscape by the Grievance Redress mechanism of investigated, responded and Coordinator had not been circulated to the health addressing health reported in line with the LG department for it to be filled with grievances. sector grievances in grievance redress framework line with the LG score 2 or else 0 grievance redress framework
Maximum 2 points on this performance measure
15 0 Safeguards for service a. Evidence that the LG has There was no evidence of dissemination. It was said delivery: LG Health disseminated guidelines on that they in-charges picked the guidelines but never Department ensures health care / medical waste signed anywhere. safeguards for service management to health delivery facilities : score 2 points or else score 0 Maximum 5 points on this performance measure
15 2 Safeguards for service b. Evidence that the LG has There was evidence that the LG had in place a delivery: LG Health in place a functional system functional system for Medical waste management. Department ensures for Medical waste safeguards for service management or central All six HC IV had incinerators. The rest had traditional delivery infrastructures for managing Open Burning pits, and all HC III had placenta pits. medical waste (either an Maximum 5 points on incinerator or Registered this performance waste management service measure provider): score 2 or else score 0
15 1 Safeguards for service c. Evidence that the LG has There was evidence that the LG has conducted delivery: LG Health conducted training (s) and training (s) and created awareness in healthcare Department ensures created awareness in waste management. Samples of Training reports safeguards for service healthcare waste presented included: delivery management score 1 or else score 0 1) Training dated 30th April to 30th July 2020 on Maximum 5 points on Infection prevention and control support supervision this performance for Wakiso Health Facilities. The report was written by measure Damba Emmanuel, Senior Environmental Health Officer;
2) District Health team (DHT) meeting held on 28th/08/2020 at the District Headquarters; and
3) Meeting with Village Health team (VHT) members on 02/10/2020 at the District Headquarters. 16 0 Safeguards in the a. Evidence that a costed Access to documents failed. It was mentioned that Delivery of Investment ESMP was incorporated into access to where the documentation was kept was not Management: LG designs, BoQs, bidding and possible that day. Health infrastructure contractual documents for projects incorporate health infrastructure projects Environment and Social of the previous FY: score 2 Safeguards in the or else score 0 delivery of the investments
Maximum 8 points on this performance measure
16 2 Safeguards in the b. Evidence that all health There was evidence that all two health sector projects Delivery of Investment sector projects are were implemented on land where the LG had proof of Management: LG implemented on land where ownership, access and availability without any Health infrastructure the LG has proof of encumbrances. Two agreements availed were: projects incorporate ownership, access and Environment and Social availability (e.g. a land title, 1) Agreement availed where land was donated for Safeguards in the agreement; Formal Consent, Nakitikolo HC III. The agreement was signed by delivery of the MoUs, etc.), without any Ssempya L.C.1 on 7/8/2018; and investments encumbrances: score 2 or 2) Land agreement for Kasozo HC III where Ngiriye else, score 0 Maximum 8 points on Joseph & Family gave land for the construction of the this performance Health Centre. measure
16 2 Safeguards in the c. Evidence that the LG There was evidence that the LG Environment Officer Delivery of Investment Environment Officer and and CDO conducted support supervision and Management: LG CDO conducted support monitoring of health projects to ascertain compliance Health infrastructure supervision and monitoring with ESMPs; and provided monthly reports. Reports projects incorporate of health projects to seen included: Environment and Social ascertain compliance with Safeguards in the ESMPs; and provide monthly 1) Inspection report for Nakitokolo HC III dated march delivery of the reports: score 2 or else score 24, 2020; and investments 0. 2) Brief Report about the site meeting held at Kasoozo Maximum 8 points on HC III, dated 25 Sep 2020. this performance measure 16 0 Safeguards in the d. Evidence that Access to Forms failed. It was not possible to access Delivery of Investment Environment and Social the certified Forms that day. Management: LG Certification forms were Health infrastructure completed and signed by the projects incorporate LG Environment Officer and Environment and Social CDO, prior to payments of Safeguards in the contractor delivery of the invoices/certificates at investments interim and final stages of all health infrastructure projects Maximum 8 points on score 2 or else score 0 this performance measure
555 Water & Environment Wakiso Performance Measures 2020 District
Summary of No. Definition of compliance Compliance justification Score requirements Local Government Service Delivery Results 1 1 Water & Environment a. % of rural water sources that are According to the Management Information Outcomes: The LG has functional. System (MIS) of the Ministry of Water and registered high Environment, the functionality of the rural water functionality of water If the district rural water source sources in Wakiso District was 84%. sources and functionality as per the sector MIS management is: committees o 90 - 100%: score 2 Maximum 4 points on o 80-89%: score 1 this performance measure o Below 80%: 0
1 2 Water & Environment b. % of facilities with functional According to the Management Information Outcomes: The LG has water & sanitation committees System (MIS) of the Ministry of Water and registered high (documented water user fee Environment, the facilities in Wakiso District with functionality of water collection records and utilization functional water and sanitation committees was sources and with the approval of the WSCs). If 91% management the district WSS facilities that have committees functional WSCs is:
Maximum 4 points on o 90 - 100%: score 2 this performance measure o 80-89%: score 1
o Below 80%: 0
2 0 Service Delivery a. The LG average score in the According to the District Planner, the Lower Performance: Average water and environment LLGs Local Government Assessment was not taking score in the water and performance assessment for the place in Wakiso District Local Government. environment LLGs current. FY. Since the score for the water sector in the sub performance counties of the district was not available for the assessment If LG average scores is assessment, this parameter could not be assessed. Maximum 8 points on a. Above 80% score 2 this performance b. 60 -80%: 1 measure c. Below 60: 0
(Only applicable when LLG assessment starts)
2 0 Service Delivery b. % of budgeted water projects Wakiso District has 19 Lower Local Government Performance: Average implemented in the sub-counties (06 rural sub counties, 4 Municipalities and 9 score in the water and with safe water coverage below town councils) namely: Mende Sub County (with environment LLGs the district average in the previous a coverage of 95%), Wakiso Sub County (with a performance FY. coverage of 25%), Bussi Sub County (with a assessment coverage of 24%), Kakiri Sub County (with a o If 100 % of water projects are coverage of 95%), Namayumba Sub County Maximum 8 points on implemented in the targeted S/Cs: (with a coverage of 95%), Masulita Sub County this performance Score 2 (with a coverage of 95%), Wakiso TC (with a measure coverage of 95%), Kakiri TC (with a coverage of o If 80-99%: Score 1 47%), Namayumba TC (with a coverage of 95%), Masulita TC (with a coverage of 95%), . o If below 80 %: Score 0 Kasangati TC (with a coverage of 37%), Kyengera TC (with a coverage of 25%), Kasanje TC (with a coverage of 63%), Kajjansi TC (with a coverage of 52%), Katabi TC (with a coverage of 35%),
The average rural water coverage for Wakiso district is 37%. This made Wakiso Sub County (with a coverage of 25%), and Bussi Sub County (with a coverage of 24%), the sub counties with coverage below the district average coverage (37%).
According to the Annual Work plan 2019/2020 which was submitted to the Ministry of Water and Environment on July 01st, 2019 - under cover letter Ref: CR: 210/3 - and received (and approved) on July 26th, 2019, twelve (#12) infrastructure projects were planned namely:
- Drilling (inclusive of siting, drilling supervision and installation) of 02 boreholes at a cost of UGX 56,514,820/=;
- Drilling of 01 production wells (inclusive of siting, and drilling supervision) at a cost of UGX 60,000,000/=
- Construction of 01 Solar Powered Piped Water Supply Scheme in Bussi RGC in Bussi Sub County at a cost of UGX 301,717,157/=
- Rehabilitation of 08 old boreholes at a cost of UGX 60,000,000/=
The District Quarter 4 (Annual) Report (2019- 2020) was submitted to the Ministry of Water and Environment (Ref: CR: 210/3) on July 13th, 2020 and was received (acknowledged) on August 05th, 2020. This was reviewed during the assessment. Of the 12 projects which were planned and implemented in the year 2019/2020, only 5 (42%) projects were planned and implemented in the sub counties with water coverage below district average coverage. These were:
- Drilling of hand pumped boreholes (#01);
- Drilling of Production Borehole (#01);
- Rehabilitation of old boreholes (#02); and
- Construction of piped water schemes (#01).
Thus only 05 (42%) of the 12 planned projects were implemented in the sub counties with water coverage below district average coverage. 2 2 Service Delivery c. If variations in the contract price According to the Annual Work plan 2019/2020 Performance: Average of sampled WSS infrastructure which was submitted to the Ministry of Water score in the water and investments for the previous FY and Environment on July 01st, 2019 - under environment LLGs are within +/- 20% of engineer’s cover letter Ref: CR: 210/3 - and received (and performance estimates approved) on July 26th, 2019, twelve (#12) assessment infrastructure projects were planned through five o If within +/-20% score 2 contracts namely: Maximum 8 points on this performance o If not score 0 - Drilling (inclusive of siting, drilling supervision measure and installation) of 02 boreholes at a cost of UGX 56,514,820/= (UGX 50,514,820/= for drilling and UGX 6,000,000/= for siting and drilling supervision);
- Drilling of 01 production wells (inclusive of siting, and drilling supervision) at a cost of UGX 60,000,000/= (UGX 50,000,000/= for drilling and UGX 10,000,000 for siting and drilling supervision);
- Construction of 01 Solar Powered Piped Water Supply Scheme in Bussi RGC in Bussi Sub County at a cost of UGX 301,717,157/=
- Rehabilitation of 08 old boreholes at a cost of UGX 60,000,000/=
- Siting and drilling supervision of 3 boreholes at a cost UGX 16,000,000/= (UGX 6,000,000 for siting and drilling supervision of 2 hand pumped boreholes and UGX 10,000,000 for siting and drilling supervision of 1 production borehole)
According to the District Quarter 4 (Annual) Report (2019-2020) which was submitted to the Ministry of Water and Environment (Ref: CR: 210/3) on July 13th, 2020 and was received (acknowledged) on August 05th, 2020), these 12 projects which were planned and implemented in the year 2019/2020, were implemented through 5 infrastructure contracts. Both the report and copies of the contract documents were reviewed during the assessment. The infrastructure contracts were as outlined below:
- Drilling of 02 hand pumped boreholes at a cost of UGX 51,051,520/= Procurement Ref: Waki 555/Wrks/2019-20/00041 with East Africa Boreholes Ltd signed December 02nd, 2019;
- Drilling of 01 production boreholes at a cost of UGX 50,413,848/= Procurement Ref: Waki 555/Wrks/2019-20/00039 with East Africa Boreholes Ltd signed December 02nd, 2019;
- Rehabilitation of 08 old boreholes at a cost of UGX 59,834,000/= Procurement Ref: Waki 555/Wrks/2019-20/00044 with Wakiso Water Maintenance and Sanitation Association signed November 07th, 2019;
- Construction of 01 Solar Powered Piped Water Supply Scheme in Bussi RGC in Bussi Sub County - Procurement Ref: Waki 555/Wrks/2019-20/00042 with Geo Max Engineering Ltd signed April 24th, 2020; and
- Siting and drilling supervision of 3 hand pumped boreholes - siting and drilling supervision of 2 hand pumped boreholes and siting and drilling supervision of 1 production borehole - Procurement Ref: Waki 555/Servcs/2019-20/00043 with Aquatec Enterprises.
Copies of these contract documents were reviewed during the assessment. On the basis of three contracts, it was thus observed that the variations in the contract sum from planned sum were as follows:
- the contract for Drilling of 02 hand pumped boreholes was done at a deviation of 1% above the engineer estimate;
- the contract for Drilling of 1 production boreholes was done at a deviation of 1% above the engineer estimate; and
- Rehabilitation of 08 boreholes was done at a deviation of 0.3% below the Engineers estimation.
All the contracts in the district were implemented well below the 20% deviation benchmark.
2 1 Service Delivery d. % of WSS infrastructure projects According to the Annual Work plan 2019/2020 Performance: Average completed as per annual work which was submitted to the Ministry of Water score in the water and plan by end of FY. and Environment on July 01st, 2019 - under environment LLGs cover letter Ref: CR: 210/3 - and received (and performance o If 100% projects completed: approved) on July 26th, 2019, twelve (#12) assessment score 2 infrastructure projects were planned namely:
Maximum 8 points on o If 80-99% projects completed: - Drilling (inclusive of siting, drilling supervision this performance score 1 and installation) of 02 boreholes at a cost of measure UGX 56,514,820/= (UGX 50,514,820/= for o If projects completed are below drilling and UGX 6,000,000/= for siting and 80%: 0 drilling supervision);
- Drilling of 01 production wells (inclusive of siting, and drilling supervision) at a cost of UGX 60,000,000/= (UGX 50,000,000/= for drilling and UGX 10,000,000 for siting and drilling supervision);
- Construction of 01 Solar Powered Piped Water Supply Scheme in Bussi RGC in Bussi Sub County at a cost of UGX 301,717,157/=
- Rehabilitation of 08 old boreholes at a cost of UGX 60,000,000/=
- Siting and drilling supervision of 3 boreholes at a cost UGX 16,000,000/= (UGX 6,000,000 for siting and drilling supervision of 2 hand pumped boreholes and UGX 10,000,000 for siting and drilling supervision of 1 production borehole)
According to the District Quarter 4 (Annual) Report (2019-2020) which was submitted to the Ministry of Water and Environment (Ref: CR: 210/3) on July 13th, 2020 and was received (acknowledged) on August 05th, 2020), 12 infrastructure projects planned were implemented in the year 2019/2020. The planned activities executed during the year were:
- Drilling of 02 hand pumped boreholes at a cost of UGX 51,051,520/= Procurement Ref: Waki 555/Wrks/2019-20/00041 with East Africa Boreholes Ltd signed December 02nd, 2019;
- Drilling of 01 production boreholes at a cost of UGX 50,413,848/= Procurement Ref: Waki 555/Wrks/2019-20/00039 with East Africa Boreholes Ltd signed December 02nd, 2019;
- Rehabilitation of 08 old boreholes at a cost of UGX 59,834,000/= Procurement Ref: Waki 555/Wrks/2019-20/00044 with Wakiso Water Maintenance and Sanitation Association signed November 07th, 2019;
- Construction of 01 Solar Powered Piped Water Supply Scheme in Bussi RGC in Bussi Sub County - Procurement Ref: Waki 555/Wrks/2019-20/00042 with Geo Max Engineering Ltd signed April 24th, 2020; and
- Siting and drilling supervision of 3 hand pumped boreholes - siting and drilling supervision of 2 hand pumped boreholes and siting and drilling supervision of 1 production borehole - Procurement Ref: Waki 555/Servcs/2019-20/00043 with Aquatec Enterprises.
Over 80% of the planned infrastructure activities were implemented during the year as planned.
3 0 Achievement of a. If there is an increase in the % of According to the Management Information Standards: The LG has water supply facilities that are System (MIS) of the Ministry of Water and met WSS infrastructure functioning Environment, the functionality of the water facility standards supply facilities in Wakiso District for the year o If there is an increase: score 2 2018-2019 was 84%. The functionality of water Maximum 4 points on supply facilities the year 2019-2020 was still o If no increase: score 0. this performance 84% which represents no increase (0%) in the measure functionality of facilities in the district. 3 0 Achievement of b. If there is an Increase in % of According to the Management Information Standards: The LG has facilities with functional water & System (MIS) of the Ministry of Water and met WSS infrastructure sanitation committees (with Environment, the facilities with functional Water facility standards documented water user fee Supply Committees in Wakiso District in the collection records and utilization year 2018-2019 was 91% while that for the year Maximum 4 points on with the approval of the WSCs). 2019-2020 was still 91% which represented no this performance increase (0%) in facilities with functional water measure o If increase is more than 5%: sources committees. score 2
o If increase is between 0-5%: score 1
o If there is no increase: score 0.
Performance Reporting and Performance Improvement 4 3 Accuracy of Reported The DWO has accurately reported The District Quarter 4 (Annual) Report (2019- Information: The LG has on WSS facilities constructed in 2020) which was submitted to the Ministry of accurately reported on the previous FY and performance Water and Environment (Ref: CR: 210/3) on July constructed WSS of the facilities is as reported: 13th, 2020 and was received (acknowledged) infrastructure projects Score: 3 on August 05th, 2020). The planned activities and service executed during the year included: performance - Drilling of 02 hand pumped boreholes at a cost Maximum 3 points on of UGX 51,051,520/= Procurement Ref: Waki this performance 555/Wrks/2019-20/00041 with East Africa measure Boreholes Ltd signed December 02nd, 2019;
- Drilling of 01 production boreholes at a cost of UGX 50,413,848/= Procurement Ref: Waki 555/Wrks/2019-20/00039 with East Africa Boreholes Ltd signed December 02nd, 2019;
- Rehabilitation of 08 old boreholes at a cost of UGX 59,834,000/= Procurement Ref: Waki 555/Wrks/2019-20/00044 with Wakiso Water Maintenance and Sanitation Association signed November 07th, 2019;
- Construction of 01 Solar Powered Piped Water Supply Scheme in Bussi RGC in Bussi Sub County - Procurement Ref: Waki 555/Wrks/2019-20/00042 with Geo Max Engineering Ltd signed April 24th, 2020; and
- Siting and drilling supervision of 3 hand pumped boreholes - siting and drilling supervision of 2 hand pumped boreholes and siting and drilling supervision of 1 production borehole - Procurement Ref: Waki 555/Servcs/2019-20/00043 with Aquatec Enterprises.
Three of these projects were visited namely:
- Borehole DWD 70490 located in Gaala-Nalya Village, Nampugei Parish, Kakiri Sub County at GPS coordinates 36N0425156, UTM0053541, Altitude 1133m. At the time of verification, the borehole was functional as reflected in Quarter 4 (Annual) report mentioned above. I physically met and talked to Mrs. Magadalene Kitonya (Wife to Land Owner – Tel 0782295923 who expressed satisfaction with the state of the borehole;
- Borehole located in Maya-Mpringisa Village, Maya Parish Kyengera Town Council at GPS coordinates 36N0437052, UTM0029719, Altitude 1193m. At the time of verification, the borehole was functional as reflected in Quarter 4 (Annual) report mentioned above. I physically met and talked to Mrs. Nasali Alice – Wife to Land Lord and Member of the benefiting community (Tel - 0700813579) who expressed satisfaction with the state of the borehole; and
- Bussi Water Supply System Located in Tebankiza Village, Tebankiza Parish, Bussi Sub County at GPS coordinates 36N0426280, UTM0004565, Altitude 1142m. At the time of verification, At the time of field visitation, construction work was still ongoing.
At the time of the verification two boreholes drilled in the different locations of the district were visited – they were found to be functional and serving the communities as contained in the annual report. Construction of the works was still ongoing at Bussi water supply scheme as reported.
5 2 Reporting and a. Evidence that the LG Water Evidence that the District Water Office monitored performance Office collects and compiles each Water Supply and Sanitation facilities to improvement: The LG quarterly information on sub- monitor their functionality was sought during the compiles, updates WSS county water supply and assessment exercise. The information on the information and sanitation, functionality of facilities new boreholes collected on Form 1(#02) was supports LLGs to and WSCs, safe water collection compiled by Mr. Azizi Abdallah and endorsed by improve their and storage and community Mr. Isaac Galabuzi (Tel: 0772 614116) the performance involvement): Score 2 District Water Officer on July 15th, 2020. There was evidence to indicate that Form 1 for the new Maximum 7 points on boreholes and Form 4 for existing water facilities this performance had been sent or/and received by the Ministry of measure Water and Environment on August 5th, 2020. The forwarding letter was signed by Mr. Bukenya Jude for CAO. 5 3 Reporting and b. Evidence that the LG Water The District Water Officer had an MIS (WSS performance Office updates the MIS (WSS data) Data) at the time of the assessment. The Local improvement: The LG quarterly with water supply and Government Water Office updated the MIS compiles, updates WSS sanitation information (new (WSS data) quarterly. Information on the information and facilities, population served, functionality of water supply and sanitation supports LLGs to functionality of WSCs and WSS facilities is attached to the respective quarterly improve their facilities, etc.) and uses compiled reports The reports reviewed were as follows: performance information for planning purposes: Score 3 or else 0 - Quarter 1 Report (Ref: CR:210/1) submitted to Maximum 7 points on the Ministry of Water and Environment on this performance October 11th, 2019 and was received on measure October 21st, 2019;
- Quarter 2 Report (Ref: CR/210/1) submitted to the Ministry of Water and Environment on January 06th, 2020 and was received on January 13th, 2020;
- Quarter 3 Report (Ref: CR:210/1) submitted to the Ministry of Water and Environment on April 15th, 2020 and was received on August 05th, 2020; and
- Quarter 4 Report (Ref: CR: 210/1) submitted to the Ministry of Water and Environment on July 13th, 2020 and was received on August 05th, 2020.
Population projection (update of population served) was done annually and was contained in the Quarter 4 (Annual) Report while functionality was done quarterly and attached to each of the above mentioned reports.
5 0 Reporting and c. Evidence that DWO has According to the District Planner, Ms. Christine performance supported the 25% lowest Nabaloga, 0392944943, the Lower Local improvement: The LG performing LLGs in the previous Government Assessment is currently not taking compiles, updates WSS FY LLG assessment to develop place in Wakiso District Local Government. information and and implement performance Since the score for the water sector in the sub supports LLGs to improvement plans: Score 2 or counties of the district was not available for the improve their else 0 assessment, this parameter could not be performance assessed. Equally, there was no copies of Note: Only applicable from the Performance Improvement Plan (PIP) that were Maximum 7 points on assessment where there has been received and/or reviewed during the this performance a previous assessment of the assessment. measure LLGs’ performance. In case there is no previous assessment score 0.
Human Resource Management and Development 6 0 Budgeting for Water & a. Evidence that the DWO has There was no evidence that the DWO budgeted Sanitation and budgeted for the following Water & for the following Water & Sanitation staff: Environment & Natural Sanitation staff: 1 Civil Resources: The Local Engineer(Water); 2 Assistant The positions of 2 Assistant Water Officers (1 for Government has Water Officers (1 for mobilization mobilization and 1 for sanitation & hygiene) budgeted for staff and 1 for sanitation & hygiene); 1 were vacant. Engineering Assistant (Water) & 1 Maximum 4 points on Borehole Maintenance this performance Technician: Score 2 measure
6 2 Budgeting for Water & b. Evidence that the Environment There was evidence that the Environment and Sanitation and and Natural Resources Officer has Natural Resources Officer budgeted for the Environment & Natural budgeted for the following following Environment & Natural Resources Resources: The Local Environment & Natural Resources staff: Government has staff: 1 Natural Resources Officer; budgeted for staff 1 Environment Officer; 1 Forestry Natural Resources officer Ssabaganzi Rebecca, Officer: Score 2 Environment officer Kagimu Martin Luther and Maximum 4 points on Forestry Officer Nankya Harriet. this performance measure
7 0 Performance a. The DWO has appraised District There was no evidence that the DWO appraised Management: The LG Water Office staff against the all District Water Office staff against the agreed appraised staff and agreed performance plans during performance plans during the previous FY. conducted trainings in the previous FY: Score 3 line with the district The evidence of appraisal of Forestry Officer training plans. was missing at the time of assessment.
Maximum 6 points on Natural resource Officer Ssebaganzi Rebecca this performance was appraised on 26/6/2020. measure
7 0 Performance b. The District Water Office has The District Water Office had District Water Management: The LG identified capacity needs of staff Officer, Assistant Water Officer, and Borehole appraised staff and from the performance appraisal Technician as the substantive Staff. There was conducted trainings in process and ensured that training no evidence of capacity needs of the staff that line with the district activities have been conducted in was identified. Equally, there were no training training plans. adherence to the training plans at activities neither was there any training plans at district level and documented in the district level documented in the training Maximum 6 points on the training database : Score 3 database. this performance measure
Management, Monitoring and Supervision of Services. 8 2 Planning, Budgeting a) Evidence that the DWO Wakiso District has 19 Lower Local Government and Transfer of Funds has prioritized budget (06 rural sub counties, 4 Municipalities and 9 for service delivery: The allocations to sub-counties town councils) namely: Mende Sub County (with Local Government has that have safe water a coverage of 95%), Wakiso Sub County (with a allocated and spent coverage below that of the coverage of 25%), Bussi Sub County (with a funds for service district: coverage of 24%), Kakiri Sub County (with a delivery as prescribed coverage of 95%), Namayumba Sub County in the sector guidelines. • If 100 % of the budget (with a coverage of 95%), Masulita Sub County allocation for the current FY (with a coverage of 95%), Wakiso TC (with a Maximum 6 points on is allocated to S/Cs below coverage of 95%), Kakiri TC (with a coverage of this performance the district average 47%), Namayumba TC (with a coverage of measure coverage: Score 3 95%), Masulita TC (with a coverage of 95%), . • If 80-99%: Score 2 Kasangati TC (with a coverage of 37%), • If 60-79: Score 1 Kyengera TC (with a coverage of 25%), Kasanje • If below 60 %: Score 0 TC (with a coverage of 63%), Kajjansi TC (with a coverage of 52%), Katabi TC (with a coverage of 35%),
The average rural water coverage for Wakiso district is 37%. This made Wakiso Sub County (with a coverage of 25%), and Bussi Sub County (with a coverage of 24%), the sub counties with coverage below the district average coverage (37%).
According to the District Annual Work plan (2020-2021) which was submitted to the Ministry of Water and Environment (Ref: CR: 210/3) on July 01st, 2020 and was received (and approved) on August 05th, 2020. The planned activities included:
- Construction of piped water systems in Bussi Island, Busi Sub County at a cost of UGX 704,165, 007/=; and
- Rehabilitation of 08 boreholes budgeted at UGX 60,000,000/=;
09 projects costing UGX 764,165,007 have been planned. Of these 09 projects planned and budgeted (UGX 764,165,007/=) for the entire district, 3 projects were planned in the sub counties with water coverage below the district average. These 03 projects included Rehabilitation of hand pumped boreholes at a cost of UGX 15,000,000/= (#02), and construction of pumped water scheme at a cost of UGX 704,165,007/= (#01). Thus UGX 719,165,007/=(94%) of the budgeted UGX 764,165,007/=, were allocated to the sub counties with water coverage below district average coverage. 8 3 Planning, Budgeting b) Evidence that the DWO The District Water Office(r) publicized the and Transfer of Funds communicated to the LLGs their projects to be implemented in the different for service delivery: The respective allocations per source Lower Local Governments, in the year Local Government has to be constructed in the current FY: 2020/2021 inclusive of their respective allocated and spent Score 3 allocations per project planned in respective funds for service Sub County notice board. Advocacy meeting delivery as prescribed which was combined for both sub county and in the sector guidelines. district advocacy meeting was conducted on September 21st, 2020. The minutes of this Maximum 6 points on meeting were presented as evidence and this performance reviewed during the assessment. The measure communication of planned activities and allocation per sub county had been captured under minute item PAM: 07/09/2020. This item of the minute discussed the planned activities and allocations per sub-county.
The meeting was chaired by the CAO and the minutes were prepared by Ms. Rukia Nakyeyune Assistant Water Officer-Mobilization and confirmed by the District Water Officer, Mr. Galabuzi Isaac - (Tel-0772614116)
9 2 Routine Oversight and a. Evidence that the district Water Evidence that the District Water Office monitored Monitoring: The LG has Office has monitored each of WSS each Water Supply and Sanitation facilities to monitored WSS facilities at least quarterly (key monitor their functionality was sought during the facilities and provided areas to include functionality of assessment exercise. The monitoring report for follow up support. Water supply and public sanitation the water supply facilities was provided by Local facilities, environment, and social government District Water Office(r) for review Maximum 8 points on safeguards, etc.) during the assessment. The report contained this performance data on all the water sources in Wakiso district. measure • If more than 95% of the WSS Photocopies of the respective Form 1 were seen facilities monitored quarterly: score as evidence for this. All Form 1 were prepared 4 by Azizi and verified by Mr. Isaac Galabuzi. Similarly, information on Form 4 pertaining • If 80-99% of the WSS facilities existing water sources was appended to the monitored quarterly: score 2 report which was sent to the Ministry Head • If less than 80% of the WSS Quarters on August 05th, 2020 under a un facilities monitored quarterly: referenced letter signed by Mr. Bukenya Jude Score 0 Mark for CAO. Based on the content of this report, the information had been collected and appended for more than 80% of the water sources. 9 2 Routine Oversight and b. Evidence that the DWO The District Water Office(r) conducted a District Monitoring: The LG has conducted quarterly DWSCC Water and Sanitation Committee Coordination monitored WSS meetings and among other agenda meeting on a quarterly basis. The minutes of the facilities and provided items, key issues identified from meeting that were seen during the assessment follow up support. quarterly monitoring of WSS and showed the list of participants. facilities were discussed and Maximum 8 points on remedial actions incorporated in The respective Minutes of the District Water and this performance the current FY AWP. Score 2 Sanitation Committee Coordination meeting for measure Wakiso District were seen. The meeting had been held on the dates as outlined below:
- Quarter 1 DWSCC meeting was held on September 23rd, 2019 – it was attended by 20 participants of whom 06 were female. The minutes were prepared by Ms. Rukia Nakyeyune and countersigned by Mr. Azizi;
- Quarter 2 DWSCC meeting was held on December 03rd, 2019 – it was attended by 19 participants of whom 05 were female. The minutes were prepared by Ms. Rukia Nakyeyune and countersigned by Mr. Isaac Galabuzi;
- Quarter 3 DWSCC meeting was held on March 05th, 2020 – it was attended by 22 participants of whom 06 were female. The minutes were prepared by Ms. Rukia Nakyeyune and countersigned by Mr. Isaac Galabuzi; and
- Quarter 4 DWSCC meeting was held on June 18th, 2020 – it was attended by 21 participants of whom 05 were female. The minutes were prepared by Ms. Rukia Nakyeyune and were not countersigned.
Among other issues one item that was discussed during these meetings was the functionality of the water sources. 9 2 Routine Oversight and c. The District Water Officer The District Water Office(r) did publicized the Monitoring: The LG has publicizes budget allocations for projects to be implemented in the different monitored WSS the current FY to LLGs with safe Lower Local Governments, in the year facilities and provided water coverage below the LG 2020/2021 including of the respective follow up support. average to all sub-counties: Score allocations per project planned in respective 2 Sub County notice board. Advocacy meeting Maximum 8 points on which was combined for both sub county and this performance district advocacy meeting was conducted on measure September 21st, 2020. The minutes of this meeting were presented as evidence and reviewed during the assessment. The communication of planned activities and allocation per sub county had been captured under minute item PAM: 07/09/2020. This item of the minute discussed the planned activities and allocations per sub-county.
The meeting was chaired by the CAO and the minutes were prepared by Ms. Rukia Nakyeyune Assistant Water Officer-Mobilization and confirmed by the District Water Officer, Mr. Galabuzi Isaac - (Tel-0772614116)
At the time of the assessment, the information on the allocation had been pinned on the district notice board and the notice board at Wakiso Sub County.
10 3 Mobilization for WSS is a. For previous FY, the DWO The budget was contained in the Annual Work conducted allocated a minimum of 40% of the plan 2019-2020 which was submitted on July NWR rural water and sanitation 1st, 2019 (Ref: CR: 210/3). It was received and Maximum 6 points on budget as per sector guidelines approved by the Ministry on July 26th, 2019. In this performance towards mobilization activities: the budget, UGX 33,634,563/= was budgeted for measure NWR, of this UGX 22,468,000/= (67%) was • If funds were allocated score 3 allocated to activities related to mobilization. This was contained on first two pages (1of 3 and • If not score 0 2 of 3) of the approved budget which was annexed on the Annual Work plan. The activities related to mobilization in the same budget included lines 1.1&1.3, and budget lines 6.1 – 6.19. 10 3 Mobilization for WSS is b. For the previous FY, the District The District Water Officer in liaison with the conducted Water Officer in liaison with the Community Development Officer had reportedly Community Development Officer trained WSCs on their roles on O&M of WSS Maximum 6 points on trained WSCs on their roles on facilities. Report on the Formation of Water this performance O&M of WSS facilities: Score 3. Sources Committees was presented for review measure during the assessment. 02 new water sources drilled had their water source committees formed and/or trained. These were trained together with their respective community members. The training report dated March 10th, 2020 was provided as evidence and was reviewed during the assessment. It had been prepared and signed by Ms. Rukia Nakyeyune. The report had an attendance lists of the participants.
According to the report, 68 participants- 36 (53%) of whom were female attended the training. The two water sources committees were checked on the recall of the training content. The committee members interacted with remembered that they had been trained and could recall some of the content of the training
Investment Management 11 4 Planning and a. Existence of an up-to-date LG The District Water Officer presented a list of all Budgeting for asset register which sets out water water supply and sanitation facilities by location. Investments is supply and sanitation facilities by The information on these facilities was conducted effectively location and LLG: contained in the Quarter 4 (Annual) Report mentioned above which submitted to the Maximum 14 points on Score 4 or else 0 Ministry on July 13th, 2020 (Ref: ADM//07/20) - it this performance was received and acknowledged on July 17th, measure 2020. The monitoring information that was provided as evidence included Form 1 for all the 9 new water sources (2 drilled by the district and 7 drilled by NGO operating in the district) as well as a list of existing wells on Form 4.
Besides the equipment, tools and other belonging to the District Water Office(r) were contained in the Asset registry of the Works Department in the district registry.
Items included:
Vehicle Double Cabin -Isuzu DMAX - LG 0058 55 (#1)
Motor cycle Yamaha AG (#01) UG 0967S
Lap Top - DELL (#01)
Photocopier (#01) and
Printer HP 280 (#01) 11 0 Planning and b. Evidence that the LG DWO has There was no desk appraisal done for the water Budgeting for conducted a desk appraisal for all sector projects in the year 2019/20. Investments is WSS projects in the budget to conducted effectively establish whether the prioritized investments were derived from the Maximum 14 points on approved district development this performance plans and are eligible for measure expenditure under sector guidelines (prioritize investments for sub-counties with safe water coverage below the district average and rehabilitation of non- functional facilities) and funding source (e.g. sector development grant, DDEG). If desk appraisal was conducted and if all projects are derived from the LGDP and are eligible:
Score 4 or else score 0.
11 2 Planning and c. All budgeted investments for According to Annual Work Plan (2020/2021) Budgeting for current FY have completed which was submitted to the Ministry of Water Investments is applications from beneficiary and Environment on July 01st, 2020 - under conducted effectively communities: Score 2 cover letter Ref CR:210/1 – and received (and approved) August 05th, 2020, the planned Maximum 14 points on activities for the year (2020/2021) included: this performance measure - Rehabilitation of 08 boreholes at a cost of UGX 60,000,000; and
- Completion of Construction of Bussi piped water scheme at a cost of UGX 704,165,007/=
The applications that were availed (seen during the assessment) and reviewed during the assessment included the following:
- Application for Solar piped Water Scheme in Twebankiza LC1, Bussi Sub County which was signed by Mr. Mukalazi James (0780390279), LC I Chairperson on May 14th, 2015;
Applications were also seen requesting for rehabilitation of boreholes in 8 different locations including
– Ssirinya Mosques dated May 18th, 2019 signed Baranic Twaha Lubega Tel- 0701351784;
– Sumba Cell, Kyengera TC dated March 22nd, 2020, signed by Namutebi Aisha Tel 0758573477 (secretary) and Mr. Mwanje Moses Tel 0753627342 (Chairperson)
– Kasudde LCI, Masulita Sub County dated April 20th, 2020, signed by Ziwa Willy Mbabali (Chairperson)
– Buloba LCI, Wakiso Sub County dated December 15th, 2019, signed by Salongo Salim (Chairperson)
– Zzimuddi LCI, Magoggo Parish, Kakiri Sub County dated April 6th, 2020, signed by Ssenyujjo Muhamuddu Tel 0751819740 (Chairperson)
– Mpatta LCI, Bukondo Parish, Namayumba Sub County dated May 09th, 2020, signed by Kiwanuka David –Tel 0782124226 (Chairperson)
– Buwembo LCI, Katayita Parish, Namayumba Sub County dated March 10th, 2020, signed by Kateregga Martin (Chairperson)
– Tebankiza LCI, Tebankiza Parish, Bussi Sub County undated signed by Nakeebe Betty (Vice Chairperson)
Further Applications were availed for Rain water harvesting tanks in six different locations.
11 0 Planning and d. Evidence that the LG has There was no field appraisal done for the water Budgeting for conducted field appraisal to check sector projects for the years 2019/20. Investments is for: (i) technical feasibility; (ii) conducted effectively environmental social acceptability; and (iii) customized designs for Maximum 14 points on WSS projects for current FY. Score this performance 2 measure
11 2 Planning and e. Evidence that all water There was evidence that the relevant technical Budgeting for infrastructure projects for the officers carried out monthly technical Investments is current FY were screened for supervision of WSS Infrastructure projects. This conducted effectively environmental and social risks/ was evidenced from reports sampled as follows: impacts and ESIA/ESMPs Maximum 14 points on prepared before being approved 1) Supervision report for construction of Bussi this performance for construction - costed ESMPs solar powered Water Supply System in Wakiso measure incorporated into designs, BoQs, District, dated 4 Nov. 2020; bidding and contract documents. 2) Supervision report for completion of Score 2 motorized borehole in Kyengera town Council, dated 23 Oct. 2020;
3) Monitoring and Supervision report #1 for drilling of motorized borehole in Kyengera town Council, dated 10 Aug. 2020;
4) Monitoring and Supervision report #1 for drilling and installation of 2 (two) deep boreholes in Kyengera Town Council and Kakiri S/C , dated 10 Aug. 2020; and
5) Completion report for drilling and installation of 2 (two) deep boreholes in Kyengera T/C and Kakiri S/C. 12 2 Procurement and a. Evidence that the water There was evidence that 3 WSS Contract infrastructure investments were infrastructure Projects were incorporated in Management/execution: incorporated in the LG approved: the procurement plan for FY 2020/2021 The LG has effectively Score 2 or else 0 approved on 28th/05/2020 under minute no. managed the WSS 214/WAK/DLC 5/2020. The projects were procurements incorporated under the following Subjects of Procurement on page 9: Maximum 14 points on this performance 1. Rehabilitation of 8 boreholes; measure 2. Construction of Bussi Solar Powered Piped . Water Supply System; and
3. Supply and installation of 6 HDPE Tanks in the following LLGs; Mende SC-2, Kyengera TC- 1, Bussi SC-1, Kakiri SC-1, Namayumba SC-1.
Other water projects seen in the plan that were not infrastructure projects included;
1. Fuel and lubricants;
2. Stationery;
3. Repair of office equipment;
4. Vehicle maintenance/ repairs; and
5. Scheme operator for Bussi solar powered piped water supply system.
Note: The date and minute of approval of the plan was not availed at the time of assessment. 12 2 Procurement and b. Evidence that the water supply There was evidence that the water supply Contract and public sanitation infrastructure and public sanitation infrastructure projects Management/execution: for the previous FY was approved for the FY 2019-2020 were approved by the The LG has effectively by the Contracts Committee before contracts committee before commencement managed the WSS commencement of construction of construction. The WSS infrastructure procurements Score 2: projects sampled for approval by the Contracts Committee included; Maximum 14 points on this performance measure 1. Borehole drilling and hand pump installation, Wakiso District Local . Government (WAKI555/WRKS/2019- 20/00041):
a) The Contracts Committee decision after their sitting on 22nd/10/2019 under minute no 05/DCC/2019-20 approved M/S East Africa Boreholes Ltd for undertaking the above project at a contract price of UGX 51,051,520.
2. Borehole drilling of motorized pump, Wakiso District Local Government (WAKI555/WRKS/2019-20/00039):
a) The Contracts Committee decision after their sitting on 22nd/10/2019 under minute no 05/DCC/2019-20 approved M/S East Africa Boreholes Ltd for undertaking the above project at a contract price of UGX 50,413,848.
3. Hand Pump mechanics to rehabilitate boreholes, Wakiso District Local Government (WAKI555/WRKS/2019- 20/00044):
a) The Contracts Committee decision after their sitting on 22nd/10/2019 under minute no 05/DCC/2019-20 approved M/S Wakiso Water Maintenance and Sanitation Association for undertaking the above project at a contract price of UGX 59,834,000. 12 2 Procurement and c. Evidence that the District Water There was evidence that the LG established Contract Officer properly established the Project Implementation two Teams for water Management/execution: Project Implementation team as and sanitation projects implemented in the The LG has effectively specified in the Water sector FY 2019/2020. managed the WSS guidelines Score 2: procurements The team was established on 07th/11/2019 having the Assistant Engineering Officer-Water Maximum 14 points on (Mr. Abudalla Azizi), Senior Environmental this performance Officer (Mr. Mpoza Easu), and Senior measure Community Development Officer (Ms. Nakyeyune Lukia). . The related communication was signed by Mr. Bukenya Jude Mark for Chief Administrative Officer and was coped to District Chairperson, RDC, Internal Auditor, District Water Officer, and the Chairperson and Secretary of District Contracts Committee.
This team was to over see the supervision of Rehabilitation of 8 boreholes, drilling of two hand pumped boreholes and drilling of 1 production well.
The second team was established on March 27th, 2020 having the District Water Officer (Eng. Isaac Galabuzi), Senior Environmental Officer (Mr. Mpoza Easu), and Senior Community Development Officer (Ms. Nakyeyune Lukia).
The related communication was signed by Mr. Bukenya Jude Mark for Chief Administrative Officer and was coped to District Chairperson, RDC, Internal Auditor, District Water Officer, and the Chairperson and Secretary of District Contracts Committee.
The second team was to over see the supervision of construction of Bussi Water Supply Scheme.
The respective implementation schedules of the projects were attached on the communications.
12 2 Procurement and d. Evidence that water and public Wakiso district Local Government did not Contract sanitation infrastructure sampled construct any latrine during year. Three Management/execution: were constructed as per the boreholes were constructed during the year, two The LG has effectively standard technical designs of which were visited as part of the field managed the WSS provided by the DWO: Score 2 verification. I attest that the visited boreholes procurements had their platforms constructed according to the national standard design for the hand pumps. Maximum 14 points on The boreholes had also been installed with this performance hand pumps of Uganda Mark II (U2) which is the measure equivalent of India Mark 2. This is the national technology of choice for hand pumped . boreholes. The third visited project was piped water scheme which was still under construction. 12 2 Procurement and e. Evidence that the relevant There was evidence that the DWO, Contract technical officers carry out monthly Environment officer and CDO participated in Management/execution: technical supervision of WSS supervising the WSS projects implemented The LG has effectively infrastructure projects: Score 2 in FY 2019/2020. managed the WSS procurements 1. Drilling of motorized borehole in Kyengera TC (WAKI555/WRKS/2019- Maximum 14 points on 20/00039): this performance measure a) Supervision report #1 was seen prepared on 10th/08/2020 Assistant Engineering Water . Officer and endorsed by him, the Environmental Officer and CDO;
b) Supervision report #2 was seen prepared on 10th/09/2020 Assistant Engineering Water Officer and endorsed by him, the Environmental Officer and CDO; and
c) Practical completion report #3 was seen prepared on 10th/08/2020 Assistant Engineering Water Officer and endorsed by him, the Environmental Officer and CDO.
2. Drilling of Borehole and Hand Pump installation one in Kyengera T/C and one in Kakiri S/C (WAKI555/WRKS/2019-20/00041):
a) Supervision report #1 was seen prepared on 10th/08/2020 Assistant Engineering Water Officer and endorsed by him, the Environmental Officer and CDO;
b) Supervision report #2 was seen prepared on 10th/09/2020 Assistant Engineering Water Officer and endorsed by him, the Environmental Officer and CDO; and
c) Practical completion report #3 was seen prepared on 10th/08/2020 Assistant Engineering Water Officer and endorsed by him, the Environmental Officer and CDO.
3. Rehabilitation of 8 (No.) Boreholes in the S/Counties of Namayumba S/C-2, Masulita SC-1, Kakiri SC-1; Mende SC-1, Bussi SC-1 and Kajjansi T/C-1 (WAKI555/WRKS/2019- 20/00044):
a) Supervision report compiled by the Assistant Engineering Water Officer and endorsed by him, the Senior Environmental Officer and CDO was seen compiled on 12th/12/2019. 12 2 Procurement and f. For the sampled contracts, there The DWO verified works and initiated payments Contract is evidence that the DWO has of contractors within specified timeframe as Management/execution: verified works and initiated below: The LG has effectively payments of contractors within managed the WSS specified timeframes in the 1. Works by East African boreholes ltd worth procurements contracts Ugx 50,413,848 for drilling of boreholes in Kyengera town council, the supplier requested Maximum 14 points on o If 100 % contracts paid on time: for payment on 15/6/2020 was certified by the this performance Score 2 DWO on 25/6/20, (10 days) and payment was measure done on 25/6/2020; o If not score 0 . 2. Works by East African boreholes ltd worth Ugx 51,051,520 for drilling and pump installation in Kyengera town council, the supplier requested for payment on 15/6/2020 was certified by the DWO on 25/6/20, (10 days) and payment was done on 25/6/2020; and
3. Works by Wamasa Association worth Ugx 59,834,000 for rehabilitation of 8 boreholes namayumba subcounty, the supplier requested for payment on 11/12/2019 was certified by the DWO on 11/12/2019, (1 day) and payment was done on 31/12/2019.
12 2 Procurement and g. Evidence that a complete There was evidence that the following Contract procurement file for water sampled projects had complete procurement Management/execution: infrastructure investments is in files in place: The LG has effectively place for each contract with all managed the WSS records as required by the PPDA 1. Borehole drilling and hand pump procurements Law: installation, Wakiso District Local Government (WAKI555/WRKS/2019- Maximum 14 points on Score 2, If not score 0 20/00041): this performance measure a) Letter of invitation to bid was on 27th/08/2019; . b) Evaluation report was signed on 22nd/10/2020;
c) Contracts committee approval of the evaluation report was made on 22nd/10/2019 under minute no 05/DCC/2019-20;
d) The Contracts Committee decision after their sitting on 22nd/10/2019 under minute no 05/DCC/2019-20 approved M/S East Africa Boreholes Ltd for undertaking the above project at a contract price of UGX 51,051,520;
e) The bid acceptance letter was issued on 05th/11/2019;
f) The best evaluated bidders notice was displayed on 22nd/10/2019 and
g) Contract agreement was signed on 02nd/12/2019 between Wakiso DLG and M/S East Africa Boreholes Ltd.
2. Borehole drilling of motorized pump, Wakiso District Local Government (WAKI555/WRKS/2019-20/00039): a) Letter of invitation to bid was on 27th/08/2019;
b) Evaluation report was signed on 17th/10/2019;
c) Contracts committee approval of the evaluation report was made on 22nd/10/2019 under minute no 05/DCC/2019-20;
d) The Contracts Committee decision after their sitting on 22nd/10/2019 under minute no 05/DCC/2019-20 approved M/S East Africa Boreholes Ltd for undertaking the above project at a contract price of UGX 50,413,848;
e) The bid acceptance letter was issued on 05th/11/2019;
f) The best evaluated bidders notice was displayed on 22nd/10/2019 and
g) Contract agreement was signed on 02nd/12/2019 between Wakiso DLG and M/S East Africa Boreholes Ltd.
3. Hand Pump mechanics to rehabilitate boreholes, Wakiso District Local Government (WAKI555/WRKS/2019- 20/00044):
a) Invitation for submission of quotation was on 09th/09/2019;
b) Evaluation report was signed on 16th/10/2019;
c) Contracts committee approval of the evaluation report was made on 22nd/10/2019 under minute no 05/DCC/2019-20;
d) The Contracts Committee decision after their sitting on 22nd/10/2019 under minute no 05/DCC/2019-20 approved M/S Wakiso Water Maintenance and Sanitation Association for undertaking the above project at a contract price of UGX 59,834,000;
e) The bid acceptance letter was issued on 05th/11/2019;
f) The best evaluated bidders notice was displayed on 22nd/10/2019 and
g) Contract agreement was signed on 07th/11/2019 between Wakiso DLG and M/S Wakiso Water Maintenance and Sanitation Association.
Environment and Social Requirements 13 0 Grievance Redress: Evidence that the DWO in liaison There were no grievances recorded. The LG has established with the District Grievances a mechanism of Redress Committee recorded, addressing WSS investigated, responded to and related grievances in reported on water and environment line with the LG grievances as per the LG grievance redress grievance redress framework: framework Score 3, If not score 0 Maximum 3 points this performance measure 14 3 Safeguards for service Evidence that the DWO and the There was evidence that the DWO and the delivery Environment Officer have Environment Officer disseminated guidelines on disseminated guidelines on water water source & catchment protection and natural Maximum 3 points on source & catchment protection and resource management to CDOs. The this performance natural resource management to dissemination list dated 17th September 2019 measure CDOs: was signed all over its face by recipients that included: Score 3, If not score 0 1) Zawedde Ruth - 19th/09/2019;
2) Ainembabazi Claire - 19th/9/2019;
3) Kintu Simon Peter, H/A Kakiri - 19/9/2019;
4) Nalweyiso Rebecca - 19/9/2019;
5) Kirunda Tadeo , HA Wakiso & Lukwago Joel;
6) Nayiga Hadija, CDO Kajjansi;
7) Namboozo Rachael, H/A Namayumba S/C - 19/9/2019;
8) Kasozi Stephen, CDO Bussi S/C - 19/9/2019; and
9) Nakyeyune - 19/Sept/2019. 15 3 Safeguards in the a. Evidence that water source There was evidence produced to show that Delivery of Investments protection plans & natural resource water source protection plans and Natural management plans for WSS resource management plans for WSS Facilities Maximum 10 points on facilities constructed in the constructed in the previous FY were prepared this performance previous FY were prepared and and implemented. measure implemented: Score 3, If not score A "Water Source Protection Plan and Natural 0 resource Management Plan" under the project for drilling and installation of 2 (two) deep boreholes in Kyengera and Kakiri S/C and one production borehole in Kyengera T/C was available, dated 12th November 2019. The project implementing Team that signed the Plan was composed of: 1) Mr. Abdalla Aziz, Assistant Engineering Officer; 2) Mr. Mpoza Esau, Senior Environment Officer; and 3) Ms. Nakyeyune Lukia, Senior Community Development Officer.
15 3 Safeguards in the b. Evidence that all WSS projects The District Water Officer provided evidence Delivery of Investments are implemented on land where (Land titles, agreement Formal Concert, MOU) the LG has proof of consent (e.g. a that Water Source and Sanitation Projects are Maximum 10 points on land title, agreement; Formal implemented on land where the Local this performance Consent, MoUs, etc.), without any Government had Proof of Consent without any measure encumbrances: encumbrances for the new water and sanitation infrastructure projects implemented in the year Score 3, If not score 0 2019/2020.
Two land agreements were provided for the boreholes that had been drilled in the district during the year. These included:
- Borehole at Gala Nalya LC I, Nampuge Parish, Kakiri Sub County. The land agreement was signed between Mr. Kigonya Francis – Tel 0782295923 (Land Owner) and witnessed by Mr. Kavuma Mohamed on July 26th, 2020;
- Borehole at Maya, Mpiringisa Cell, Maya Ward, Kyengera TC. The land agreement was signed between Mr. Bukenya Moses – Tel 0703781019 (Land Owner) and LC I Chairperson on June 17th, 2020;
Besides, an agreement was seen for the land where Bussi Water Supply system major infrastructure is located. It was signed on June 05th, 2020 by Sarah Namukasa Masembe witnessed by Kawalya W. Tel-0752626219 for the land donor and endorsed by Mr. Galabuzi Isaac, the District Water Officer (Tel- 0772614116) witnessed by Mr. Mabira Richard (Tel-0774511107) 15 2 Safeguards in the c. Evidence that E&S Certification There was evidence that E & S forms were Delivery of Investments forms are completed and signed signed by the Environmental Officer and CDO by Environmental Officer and CDO prior to payments of contractor invoices. The 3 Maximum 10 points on prior to payments of contractor sampled payments below had E & S forms this performance invoices/certificates at interim and attached:- measure final stages of projects: 1. Payment to East African boreholes ltd worth Score 2, If not score 0 Ugx 50,413,848 for drilling of boreholes in Kyengera town council had E & S form dated 15/6/2020 before payment was done on 25/6/2020;
2. Works by East African boreholes ltd worth Ugx 51,051,520 for drilling and pump installation in Kyengera town councilhad E & S form dated 15/6/2020 before payment was done on 25/6/2020; and
3. Works by Wamasa Association worth Ugx 59,834,000 for rehabilitation of 8 boreholes Namayumba subcounty had E & S form dated 12/12/2019 before payment was done on 31/12/2019.
15 2 Safeguards in the d. Evidence that the CDO and There was evidence that the CDO and Delivery of Investments environment Officers undertakes environment Officers undertook monitoring to monitoring to ascertain compliance ascertain compliance with ESMPs. Reports Maximum 10 points on with ESMPs; and provide monthly where the monitoring Team was composed of this performance reports: the Assistant Engineer, Senior Environment measure Officer and Community Development Officer Score 2, If not score 0 constituted a Team for monitoring water projects included:
1) Supervision report for construction of Bussi solar powered Water Supply System in Wakiso District, dated 4 Nov. 2020;
2) Supervision report for completion of motorized borehole in Kyengera town Council, dated 23 Oct. 2020;
3) Monitoring and Supervision report #1 for drilling of motorized borehole in Kyengera town Council, dated 10 Aug. 2020;
4) Monitoring and Supervision report #1 for drilling and installation of 2 (two) deep boreholes in Kyengera Town Council and Kakiri S/C , dated 10 Aug. 2020; and
5) Completion report for drilling and installation of 2 (two) deep boreholes in Kyengera T/C and Kakiri S/C.
555 Micro-scale irrigation Wakiso performance measures District
Summary of No. Definition of compliance Compliance justification Score requirements Local Government Service Delivery Results 1 2 Outcome: The LG has a) Evidence that the LG has up to-date LG has data on irrigated land evidenced increased acreage of data on irrigated land for the last two FYs as follows: newly irrigated land disaggregated between micro-scale irrigation grant beneficiaries and non- -0 acres for beneficiaries of the micro- Maximum score 4 beneficiaries – score 2 or else 0 scale irrigation grant;
Maximum 20 points for - 11 acres for non-beneficiaries for FY this performance area 2018/2019; and
- 19 acres for non-beneficiaries for FY 2019/2020.
However, the Assessor is of the opinion that this is under reporting of the irrigation data in the District.
1 2 Outcome: The LG has b) Evidence that the LG has increased LG has increased acreage of newly increased acreage of acreage of newly irrigated land in the irrigated land by 72% from 11 acres in newly irrigated land previous FY as compared to previous FY 2018/2019 to 19 acres in 2019/2020. but one: Maximum score 4 • By more than 5% score 2 Maximum 20 points for this performance area • Between 1% and 4% score 1
• If no increase score 0
2 0 Service Delivery a) Evidence that the average score in the This Performance Measure was not Performance: Average micro-scale irrigation for LLG performance applicable until the LLGs are assessed. score in the micro-scale assessment is: irrigation for the LLG performance • Above 70%; score 4 assessment. Maximum • 60 – 69%; score 2 score 4 • Below 60%; score 0
Maximum score 4 3 2 Investment a) Evidence that the development The workplan and budget for FY Performance: The LG component of micro-scale irrigation grant 2020/2021 dated 30.09.2020 shows that has managed the has been used on eligible activities development component of micro-scale supply and installation (procurement and installation of irrigation irrigation grant is planned for eligible of micro-scale equipment, including accompanying activities. The implementation of the irrigations equipment as supplier manuals and training): Score 2 or micro-scale irrigation grant is still in initial per guidelines else score 0 stages. The implementation so far s following the guidelines. Procurement of Maximum score 6 micro-scale irrigation equipment has not yet been done.
3 0 Investment b) Evidence that the approved farmer The micro-scale irrigation programme Performance: The LG signed an Acceptance Form confirming has not been rolled out in the district. has managed the that equipment is working well, before the supply and installation LG made payments to the suppliers: of micro-scale Score 1 or else score 0 irrigations equipment as per guidelines
Maximum score 6
3 0 Investment Evidence that the variations in the The implementation of the micro-scale Performance: The LG contract price are within +/-20% of the irrigation grant is still in initial stages. has managed the Agriculture Engineers estimates: Score 1 Procurement of micro-scale irrigation supply and installation or else score 0 equipment has not yet been done. of micro-scale irrigations equipment as per guidelines
Maximum score 6
3 0 Investment d) Evidence that micro-scale irrigation The implementation of the micro-scale Performance: The LG equipment where contracts were signed irrigation grant is still in initial stages. has managed the during the previous FY were Procurement of micro-scale irrigation supply and installation installed/completed within the previous equipment has not yet been done. of micro-scale FY irrigations equipment as per guidelines • If 100% score 2
Maximum score 6 • Between 80 – 99% score 1
• Below 80% score 0 4 0 Achievement of a) Evidence that the LG has recruited LLG There was no evidence that the LG had standards: The LG has extension workers as per staffing structure recruited LLG extension workers as per met staffing and micro- staffing structure. scale irrigation • If 100% score 2 standards The structure provides for; • If 75 – 99% score 1 Maximum score 6 7 Extension workers per Town Council • If below 75% score 0 7x9=63
4 Extension workers per S/C
4x7=28
63+28=91
Staff list from production =38
38/91x100= 42%
42% Extension workers recruited.
4 0 Achievement of b) Evidence that the micro-scale irrigation Procurement of micro-scale irrigation standards: The LG has equipment meets standards as defined by equipment has not yet been done. met staffing and micro- MAAIF scale irrigation standards • If 100% score 2 or else score 0
Maximum score 6
4 0 Achievement of b) Evidence that the installed micro-scale Procurement and installation of micro- standards: The LG has irrigation systems during last FY are scale irrigation equipment has not yet be. met staffing and micro- functional For the non-beneficiaries, the installed scale irrigation irrigation systems in FY 2029/2020 are standards • If 100% are functional score 2 or else functional as evidenced by a site visit score 0 conducted to Mabombwe Village Maximum score 6 irrigation project in Mende Sub county on 7.12.2020
Performance Reporting and Performance Improvement 5 2 Accuracy of reported a) Evidence that information on position of There was evidence that information on information: The LG has extension workers filled is accurate: position of extension workers filled was reported accurate Score 2 or else 0 accurate information The evidence was from the staff lists of Maximum score 4 the 3 sampled LLGs namely Kyengera TC, Wakiso S/C and Kakiri S/C compared with the staff list from the HRM (List of Production Staff). Wakiso S/C had Dr. Kawuma Peter Veterinary Officer and Musene Sulait Lubanga Assistant Agriculture Officer while Kakiri S/C had Kawuki Simon Agricultural Officer and Kalenzi S. Moses Assistant Animal Husbandry Officer. This information was tallying with that on the staff list from HRM.
5 0 Accuracy of reported b) Evidence that information on micro- Procurement and installation of micro- information: The LG has scale irrigation system installed and scale irrigation systems under the micro- reported accurate functioning is accurate: Score 2 or else 0 scale irrigation grant has not been done information yet.
Maximum score 4
6 0 Reporting and a) Evidence that information is collected The assessor did not access any Performance quarterly on newly irrigated land, quarterly supervision and monitoring Improvement: The LG functionality of irrigation equipment reports to determine whether they are has collected and installed; provision of complementary compiled and cover sub-county irrigated entered information into services and farmer Expression of land, functionality of irrigation equipment; MIS, and developed Interest: Score 2 or else 0 complementary services and farmer and implemented applications. performance improvement plans
Maximum score 6
6 1 Reporting and b) Evidence that the LG has entered up LG has entered up to-date LLG Performance to-date LLG information into MIS: Score 1 information into MIS. Date of last update Improvement: The LG or else 0 was 30.11.2020. has collected and entered information into MIS, and developed and implemented performance improvement plans
Maximum score 6 6 1 Reporting and c.Evidence that the LG has prepared a LG has prepared a quarterly report using Performance quarterly report using information information compiled from LLGs in the Improvement: The LG compiled from LLGs in the MIS: Score 1 MIS as evidenced by the micro-scale has collected and or else 0 irrigation status report for period July to entered information into October 2020 dated 02.11.2020 by the MIS, and developed DAO Wakiso. and implemented performance improvement plans
Maximum score 6
6 0 Reporting and d) Evidence that the LG has: There was no evidence of an approved Performance Performance Improvement Plan for the Improvement: The LG i. Developed an approved Performance lowest performing LLGs. has collected and Improvement Plan for the lowest entered information into performing LLGs score 1 or else 0 MIS, and developed and implemented performance improvement plans
Maximum score 6
6 0 Reporting and ii. Implemented Performance There was no evidence of an approved Performance Improvement Plan for lowest performing Performance Improvement Plan for the Improvement: The LG LLGs: Score 1 or else 0 lowest performing LLGs. has collected and entered information into MIS, and developed and implemented performance improvement plans
Maximum score 6
Human Resource Management and Development 7 1 Budgeting for, actual a) Evidence that the LG has: LG has budgeted for extension workers recruitment and as per guidelines/in accordance with the deployment of staff: The i. Budgeted for extension workers as per staffing norms as evidenced by the Local Government has guidelines/in accordance with the staffing approved workplan and Budget for micro budgeted, actually norms score 1 or else 0 scale irrigation program for FY recruited and deployed 2020/2021 Wakiso Production staff as per guidelines Department dated 30.09.2020.
Maximum score 6 7 1 Budgeting for, actual ii Deployed extension workers as per LG has deployed extension workers as recruitment and guidelines score 1 or else 0 per guidelines as evidenced by the deployment of staff: The staffing list for FY 2020/2021. Local Government has budgeted, actually recruited and deployed staff as per guidelines
Maximum score 6
7 2 Budgeting for, actual b) Evidence that extension workers are Information from the Attendance recruitment and working in LLGs where they are books/arrival books, current staff lists of deployment of staff: The deployed: Score 2 or else 0 the LLGs sampled (Kakiri S/C, Wakiso Local Government has S/C and Kyengera T/C) indicates that the budgeted, actually extension workers are working in their recruited and deployed areas of deployment. Quarterly reports staff as per guidelines from the S/Cs and the Town Council and monthly reports were available to prove Maximum score 6 the deployment of extension workers in the LLGs. TPC minutes of Wakiso S/C dated 2/3/2020 and 17/8/2020 were on file and the attendance lists attached had the names of extension workers.
7 2 Budgeting for, actual c) Evidence that extension workers There was evidence that extension recruitment and deployment has been publicized and workers deployment was publicized and deployment of staff: The disseminated to LLGs by among others disseminated to LLGs by among others Local Government has displaying staff list on the LLG notice displaying staff list on the LLG notice budgeted, actually board. Score 2 or else 0 board. recruited and deployed staff as per guidelines The Notice boards of Kyengera T/C and Wakiso S/C had the staff lists (names, Maximum score 6 Title and contact) Pinned on the Notice boards. 8 1 Performance a) Evidence that the District Production There was evidence from the 10 sampled management: The LG Coordinator has: files for the extension workers that the has appraised, taken District Production Coordinator corrective action and i. Conducted annual performance Conducted annual performance trained Extension appraisal of all Extension Workers appraisal of all Extension Workers Workers against the agreed performance plans against the agreed performance plans and has submitted a copy to HRO during and has submitted a copy to HRO during Maximum score 4 the previous FY: Score 1 else 0 the previous FY.
Agriculture Officers; Kizito Paul, Mukasa Achiles and Mutumba Emmanuel were appraised on 12/8/2020, 15/6/2020 and 20/7/2020 respectively.
Assistant Agriculture Officers; Borno Daniel and Abur Sunday Joyce were appraised on 28/9/2020 and 2/7/2020 respectively.
Veterinary Officers; Muyomba Allan, Buwembo Ham Mukasa and Kigozi Isaac were appraised on 29/6/2020, 8/7/2020 and 9/9/2020 respectively.
Assistant Veterinary Officer Birabwa Winnie was appraised on 29/6/2020.
Assistant Animal Husbandry Officer Mateege Joseph was appraised on 18/8/2020.
8 0 Performance a) Evidence that the District Production There was no evidence that corrective management: The LG Coordinator has; actions were taken. has appraised, taken corrective action and Taken corrective actions: Score 1 or else trained Extension 0 Workers
Maximum score 4
8 1 Performance b) Evidence that: LG has conducted training activities in management: The LG accordance to the training plans at has appraised, taken i. Training activities were conducted in District level as evidenced by the training corrective action and accordance to the training plans at District report for extension officers on micro trained Extension level: Score 1 or else 0 scale irrigation dated 30.11.2020. 12 Workers extension officers attended this training.
Maximum score 4 8 There was no evidence of a training 0 Performance ii Evidence that training activities were database. management: The LG documented in the training database: has appraised, taken Score 1 or else 0 corrective action and trained Extension Workers
Maximum score 4
Management, Monitoring and Supervision of Services.
9 0 Planning, budgeting a) Evidence that the LG has appropriately The micro-scale irrigation programme and transfer of funds for allocated the micro scale irrigation grant has not been rolled out in the district. service delivery: The between (i) capital development (micro Local Government has scale irrigation equipment); and (ii) budgeted, used and complementary services (in FY 2020/21 disseminated funds for 100% to complementary services; starting service delivery as per from FY 2021/22 – 75% capital guidelines. development; and 25% complementary services): Score 2 or else 0 Maximum score 10
9 0 Planning, budgeting b) Evidence that budget allocations have The micro-scale irrigation programme and transfer of funds for been made towards complementary has not been rolled out in the district. service delivery: The services in line with the sector guidelines Local Government has i.e. (i) maximum 25% for enhancing LG budgeted, used and capacity to support irrigated agriculture (of disseminated funds for which maximum 15% awareness raising service delivery as per of local leaders and maximum 10% guidelines. procurement, Monitoring and Supervision); and (ii) minimum 75% for Maximum score 10 enhancing farmer capacity for uptake of micro scale irrigation (Awareness raising of farmers, Farm visit, Demonstrations, Farmer Field Schools): Score 2 or else score 0
9 0 Planning, budgeting c) Evidence that the co-funding is The micro-scale irrigation programme and transfer of funds for reflected in the LG Budget and allocated has not been rolled out in the district. service delivery: The as per guidelines: Score 2 or else 0 Local Government has budgeted, used and disseminated funds for service delivery as per guidelines.
Maximum score 10 9 0 Planning, budgeting d) Evidence that the LG has used the The micro-scale irrigation programme and transfer of funds for farmer co-funding following the same has not been rolled out in the district service delivery: The rules applicable to the micro scale Local Government has irrigation grant: Score 2 or else 0 budgeted, used and disseminated funds for service delivery as per guidelines.
Maximum score 10
9 2 Planning, budgeting e) Evidence that the LG has disseminated LG has disseminated information on use and transfer of funds for information on use of the farmer co- of the farmer co-funding as evidenced by service delivery: The funding: Score 2 or else 0 a report following the sensitization of Local Government has farmers on micro scale irrigation program budgeted, used and dated 25.11.2020 by DAO Wakiso. disseminated funds for service delivery as per guidelines.
Maximum score 10
10 0 Routine oversight and a) Evidence that the DPO has monitored Procurement and installation of micro- monitoring: The LG on a monthly basis installed micro-scale scale irrigation equipment not yet done. monitored, provided irrigation equipment (key areas to include hands-on support and functionality of equipment, environment ran farmer field schools and social safeguards including as per guidelines adequacy of water source, efficiency of micro irrigation equipment in terms of Maximum score 8 water conservation, etc.)
• If more than 90% of the micro-irrigation equipment monitored: Score 2
• 70-89% monitored score 1
Less than 70% score 0
10 There are no approved farmers yet. 0 Routine oversight and b. Evidence that the LG has overseen monitoring: The LG technical training & support to the monitored, provided Approved Farmer to achieve servicing hands-on support and and maintenance during the warranty ran farmer field schools period: Score 2 or else 0 as per guidelines
Maximum score 8 10 0 Routine oversight and c) Evidence that the LG has provided There was no evidence that LG has monitoring: The LG hands-on support to the LLG extension provided hands-on support to the LLG monitored, provided workers during the implementation of extension workers during the hands-on support and complementary services within the implementation of complementary ran farmer field schools previous FY as per guidelines score 2 or services as per guidelines else 0
Maximum score 8
10 This activity has not been done yet. 0 Routine oversight and d) Evidence that the LG has established monitoring: The LG and run farmer field schools as per monitored, provided guidelines: Score 2 or else 0 hands-on support and ran farmer field schools as per guidelines
Maximum score 8
11 2 Mobilization of farmers: a) Evidence that the LG has conducted LG has conducted activities to mobilize The LG has conducted activities to mobilize farmers as per farmers as per guidelines. This is activities to mobilize guidelines: Score 2 or else 0 evidenced by a report on micro scale farmers to participate in irrigation program awareness raising in irrigation and irrigated LLG of Wakiso District dated agriculture. 21.10.20202 by DAO Wakiso District. A total of 280 participants were registered Maximum score 4 during the mobilization exercise.
11 2 Mobilization of farmers: b) Evidence that the District has trained District has trained staff and political The LG has conducted staff and political leaders at District and leaders at District and LLG levels. This is activities to mobilize LLG levels: Score 2 or else 0 evidenced by a report on micro scale farmers to participate in irrigation program awareness raising in irrigation and irrigated LLG of Wakiso District dated 8.10.2020 agriculture. and 21.10.2020 by DAO Wakiso District. A total of 80 staff and political leaders Maximum score 4 were registered during the training exercises in various LLG.
Investment Management 12 0 Planning and budgeting a) Evidence that the LG has an updated Procurement of micro-scale irrigation for investments: The LG register of micro-scale irrigation equipment has not been done yet. has selected farmers equipment supplied to farmers in the and budgeted for micro- previous FY as per the format: Score 2 or scale irrigation as per else 0 guidelines
Maximum score 8 12 2 Planning and budgeting b) Evidence that the LG keeps an up-to- LG keeps an up-to-date database of for investments: The LG date database of applications at the time applications as evidenced by the irritrack has selected farmers of the assessment: Score 2 or else 0 app. Date of last update was 30.11.2020. and budgeted for micro- scale irrigation as per guidelines
Maximum score 8
12 This activity is under preparation but has 0 Planning and budgeting c) Evidence that the District has carried not been implemented yet. for investments: The LG out farm visits to farmers that submitted has selected farmers complete Expressions of Interest (EOI): and budgeted for micro- Score 2 or else 0 scale irrigation as per guidelines
Maximum score 8
12 0 Planning and budgeting d) For DDEG financed projects: There are no eligible farmers that have for investments: The LG been approved. has selected farmers Evidence that the LG District Agricultural and budgeted for micro- Engineer (as Secretariat) publicized the scale irrigation as per eligible farmers that they have been guidelines approved by posting on the District and LLG noticeboards: Score 2 or else 0 Maximum score 8
13 0 Procurement, contract a) Evidence that the micro-scale irrigation Procurement for micro-scale irrigation management/execution: systems were incorporated in the LG systems had not yet started ad therefore The LG procured and approved procurement plan for the current no micro-scale irrigation project had managed micro-scale FY: Score 1 or else score 0. been incorporated in the LG approved irrigation contracts as procurement plan for the current FY. per guidelines
Maximum score 18
13 No pre-qaulification had been done by 0 Procurement, contract b) Evidence that the LG requested for the irrigation equipment suppliers and management/execution: quotation from irrigation equipment therefore no quotation had been The LG procured and suppliers pre-qualified by the Ministry of requested. managed micro-scale Agriculture, Animal Industry and Fisheries irrigation contracts as (MAAIF): Score 2 or else 0 per guidelines
Maximum score 18 13 0 Procurement, contract c) Evidence that the LG concluded the Procurement had not yet started and management/execution: selection of the irrigation equipment therefore no selection of irrigation The LG procured and supplier based on the set criteria: Score 2 equipment supplier had been done. managed micro-scale or else 0 irrigation contracts as per guidelines
Maximum score 18
13 There was no minutes of the contract 0 Procurement, contract d) Evidence that the micro-scale irrigation committee in place because procurement management/execution: systems was approved by the Contracts had not yet started. The LG procured and Committee: Score 1 or else 0 managed micro-scale irrigation contracts as per guidelines
Maximum score 18
13 No procurement had been done and 0 Procurement, contract e. Evidence that the LG signed the therefore not contract had been signed. management/execution: contract with the lowest priced technically The LG procured and responsive irrigation equipment supplier managed micro-scale for the farmer with a farmer as a witness irrigation contracts as before commencement of installation per guidelines score 2 or else 0
Maximum score 18
13 0 Procurement, contract f)Evidence that the micro-scale irrigation Procurement and installation of irrigation management/execution: equipment installed is in line with the equipment had not yet been done. The LG procured and design output sheet (generated by managed micro-scale IrriTrack App): Score 2 or else 0 irrigation contracts as per guidelines
Maximum score 18
13 0 Procurement, contract g) Evidence that the LG have conducted There was no evidence that LG have management/execution: regular technical supervision of micro- conducted regular technical supervision The LG procured and scale irrigation projects by the relevant of micro-scale irrigation projects by the managed micro-scale technical officers (District Agricultural relevant technical officers even for non- irrigation contracts as Engineer or Contracted staff): Score 2 or beneficiriy farmers. per guidelines else 0
Maximum score 18 13 Procurement of irrigation equipment has 0 Procurement, contract h) Evidence that the LG has overseen the not been done. management/execution: irrigation equipment supplier during: The LG procured and managed micro-scale i. Testing the functionality of the installed irrigation contracts as equipment: Score 1 or else 0 per guidelines
Maximum score 18
13 0 Procurement, contract ii. Hand-over of the equipment to the Procurement of irrigation equipment has management/execution: Approved Farmer (delivery note by the not been done. The LG procured and supplies and goods received note by the managed micro-scale approved farmer): Score 1 or 0 irrigation contracts as per guidelines
Maximum score 18
13 0 Procurement, contract i) Evidence that the Local Government The micro-scale irrigation programme management/execution: has made payment of the supplier within has not been rolled out in the district. The LG procured and specified timeframes subject to the managed micro-scale presence of the Approved farmer’s signed irrigation contracts as acceptance form: Score 2 or else 0 per guidelines
Maximum score 18
13 0 Procurement, contract j) Evidence that the LG has a complete The LG did not have micro-scale management/execution: procurement file for each contract and irrigation projects implemented in the The LG procured and with all records required by the PPDA previous FY and therefore no managed micro-scale Law: Score 2 or else 0 procurement file was in place. irrigation contracts as per guidelines
Maximum score 18
Environment and Social Safeguards 14 0 Grievance redress: The a) Evidence that the Local Government There was no evidence that the Local LG has established a has displayed details of the nature and Government has displayed details of the mechanism of avenues to address grievance nature and avenues to address addressing micro-scale prominently in multiple public areas: grievance prominently in multiple public irrigation grievances in Score 2 or else 0 areas. line with the LG grievance redress framework
Maximum score 6 14 0 Grievance redress: The b) Micro-scale irrigation grievances have There were NO grievances recorded. LG has established a been: mechanism of addressing micro-scale i). Recorded score 1 or else 0 irrigation grievances in ii). Investigated score 1 or else 0 line with the LG grievance redress iii). Responded to score 1 or else 0 framework iv). Reported on in line with LG grievance Maximum score 6 redress framework score 1 or else 0
14 0 Grievance redress: The b) Micro-scale irrigation grievances have There were NO grievances investigated. LG has established a been: mechanism of addressing micro-scale ii. Investigated score 1 or else 0 irrigation grievances in iii. Responded to score 1 or else 0 line with the LG grievance redress iv. Reported on in line with LG grievance framework redress framework score 1 or else 0 Maximum score 6
14 0 Grievance redress: The b) Micro-scale irrigation grievances have There were NO grievances responded to. LG has established a been: mechanism of addressing micro-scale iii. Responded to score 1 or else 0 irrigation grievances in iv. Reported on in line with LG grievance line with the LG redress framework score 1 or else 0 grievance redress framework
Maximum score 6
14 0 Grievance redress: The b) Micro-scale irrigation grievances have There were NO grievances reported. LG has established a been: mechanism of addressing micro-scale iv. Reported on in line with LG grievance irrigation grievances in redress framework score 1 or else 0 line with the LG grievance redress framework
Maximum score 6
Environment and Social Requirements 15 0 Safeguards in the a) Evidence that LGs have disseminated There was no evidence that LGs have delivery of investments Micro- irrigation guidelines to provide for disseminated Micro- irrigation guidelines proper siting, land access (without to provide for proper siting, land access Maximum score 6 encumbrance), proper use of (without encumbrance), proper use of agrochemicals and safe disposal of agrochemicals and safe disposal of chemical waste containers etc. chemical waste containers etc
score 2 or else 0
15 0 Safeguards in the b) Evidence that Environmental, Social There were no coated BoQs or other delivery of investments and Climate Change screening have bidding documents as the project was been carried out and where required, drawn by the Ministry Headquarters and Maximum score 6 ESMPs developed, prior to installation of the District told to implement. irrigation equipment.
i. Costed ESMP were incorporated into designs, BoQs, bidding and contractual documents score 1 or else 0
15 0 Safeguards in the ii. Monitoring of irrigation impacts e.g. The project Document sent over to the delivery of investments adequacy of water source (quality & District had general monitoring of quantity), efficiency of system in terms of activities but not specifics mentioned Maximum score 6 water conservation, use of agro- here like monitoring of irrigation impacts chemicals & management of resultant e.g. adequacy of water source (quality & chemical waste containers score 1 or else quantity), efficiency of system in terms of 0 water conservation, use of agro- chemicals & management of resultant chemical waste containers.
Some officers had been trained in activities related to micro-scale irrigation and one of them whose certificate was availed was Stella Nalumansi, the Wetlands officer of Wakiso District Local Government who had been trained in Micro-scale irrigation Module 1, and the certificate was dated 2/9/2020. But it was not clear what the training was intended to deliver.
15 0 Safeguards in the iii. E&S Certification forms are completed The project was in its infancy and not yet delivery of investments and signed by Environmental Officer prior reached this far. But evidence from other to payments of contractor projects implemented showed that E&S Maximum score 6 invoices/certificates at interim and final Certification forms are NOT completed stages of projects score 1 or else 0 and signed by Environmental Officer prior to payments of contractor invoices/certificates at interim and final stages of projects. 15 0 Safeguards in the iv. E&S Certification forms are completed The project was in its infancy and not yet delivery of investments and signed by CDO prior to payments of reached this far. But evidence from other contractor invoices/certificates at interim projects implemented showed that E&S Maximum score 6 and final stages of projects score 1 or else Certification forms are NOT completed 0 and signed by Environmental Officer prior to payments of contractor invoices/certificates at interim and final stages of projects.
555 Micro-scale irrigation minimum conditions Wakiso District
Definition of No. Summary of requirements Compliance justification Score compliance Human Resource Management and Development 1 0 Evidence that the LG has recruited or If the LG has The LG had run an Advert for the post of requested for secondment of staff for all recruited the Senior Senior Agriculture Engineer. The Advert critical positions in the District Production Agriculture Engineer was in the New Vision of 16th/11/2020, ref: Office responsible for micro-scale irrigation score 70 or else 0. WKS/DSC/2/2020/2 by Wakiso DSC.
Maximum score is 70
Environment and Social Requirements 2 0 Evidence that the LG has carried out If the LG: The District is in the process of recruiting Environmental, Social and Climate farmers to participate in the project. It is Change screening have been carried out a. Carried out after this that screening will be done. But for potential investments and where Environmental, there was no evidence to prove that the required costed ESMPs developed. Social and Climate DLG had this in mind. Change screening, Maximum score is 30 score 15 or else 0.
2 0 Evidence that the LG has carried out b. Carried out Social The project is still in its infancy and it is not Environmental, Social and Climate Impact Assessments yet determined whether this will be Change screening have been carried out (ESIAs) where necessary or not, since screening has not for potential investments and where required, score 15 or yet been done. required costed ESMPs developed. else 0.
Maximum score is 30
555 Water & environment minimum conditions Wakiso District
Definition of No. Summary of requirements Compliance justification Score compliance Human Resource Management and Development 1 15 Evidence that the LG has recruited or If the LG has recruited: There was evidence that the LG formally requested for secondment of staff substantively recruited and appointed a for all critical positions. a. 1 Civil Engineer Senior Civil Engineer (Water) Galabuzi (Water), score 15 or Isaac on 12/4/2016, Min No. 50/2016. else 0.
1 0 Evidence that the LG has recruited or b. 1 Assistant Water There was no evidence that the LG had formally requested for secondment of staff Officer for mobilization, appointed Assistant Water Officer for for all critical positions. score 10 or else 0. Mobilization.
1 10 Evidence that the LG has recruited or c. 1 Borehole There was evidence that the LG had formally requested for secondment of staff Maintenance recruited and appointed a Borehole for all critical positions. Technician/Assistant Maintenance Technician Magoba Knox Engineering Officer, Bamwine on 14/10/2005, Min No. score 10 or else 0. 41/2005 (F).
1 15 Evidence that the LG has recruited or d. 1 Natural Resources There was evidence that the Natural formally requested for secondment of staff Officer , score 15 or Resources Officer Ssebaganzi Rebecca for all critical positions. else 0. was appointed on 30/5/2008, Min No. 24/2008 ©.
1 10 Evidence that the LG has recruited or e. 1 Environment There was evidence that the LG formally requested for secondment of staff Officer, score 10 or else recruited and appointed the Environment for all critical positions. 0. Officer Kagimu Martin Luther on 14/11/2017, Min No. 93/2017.
1 0 Evidence that the LG has recruited or f. Forestry Officer, score According to the verbal information from formally requested for secondment of staff 10 or else 0. HRM Division the post of Forestry Officer for all critical positions. is filled but the personal file was not available at the time of this assessment.
Environment and Social Requirements 2 10 Evidence that the LG has carried out If the LG: There was only one project under water Environmental. Social and Climate and Environment. This was the Solar Change screening/Environment and a. Carried out powered-piped water supply system for Social Impact Assessment (ESIAs) Environmental, Social Bussi. The screening was done and a (including child protection plans) where and Climate Change report dated 29th October 2020 applicable, and abstraction permits have screening/Environment, produced (the project was started in FY been issued to contractors by the score 10 or else 0. 2019, but delays pushed the screening Directorate of Water Resources to FY 2020/2021. But the Contract Management (DWRM) prior to reference was clearly No. commencement of all civil works on all Waki5555/SRVCS/2019-20/00042). The water sector projects Screening report was written and signed by Mr. Mpoza Esau, Senior Environment Officer. 2 10 Evidence that the LG has carried out b. Carried out Social The screening report indicated no need Environmental. Social and Climate Impact Assessments for ESIA. Change screening/Environment and (ESIAs) , score 10 or Social Impact Assessment (ESIAs) else 0. (including child protection plans) where applicable, and abstraction permits have been issued to contractors by the Directorate of Water Resources Management (DWRM) prior to commencement of all civil works on all water sector projects
2 0 Evidence that the LG has carried out c. Ensured that There was NO evidence that the Environmental. Social and Climate contractors got abstraction permit was available. It was Change screening/Environment and abstraction permits mentioned that the contractor had Social Impact Assessment (ESIAs) issued by DWRM, applied for it but no paper documentation (including child protection plans) where score 10 or else 0. was produced to prove this. applicable, and abstraction permits have been issued to contractors by the Directorate of Water Resources Management (DWRM) prior to commencement of all civil works on all water sector projects
555 Health minimum conditions Wakiso District
No. Summary of requirements Definition of compliance Compliance justification Score Human Resource Management and Development 1 10 Evidence that the District has If the LG has substantively There was evidence that the District substantively recruited or formally recruited or formally Health Officer Dr. Mukisa Emmanuel requested for secondment of staff for all requested for secondment was appointed on 14/10/2005, Min No. critical positions. of: 37/2005 (E).
Applicable to Districts only. a. District Health Officer, score 10 or else 0. Maximum score is 70
1 10 Evidence that the District has b. Assistant District Health There was evidence that the Assistant substantively recruited or formally Officer Maternal, Child District Health Officer Maternal, Child requested for secondment of staff for all Health and Nursing, score Health and Nursing Nabuganda Betty critical positions. 10 or else 0 was substantively recruited and appointed on 10/1/2018, Min No. Applicable to Districts only. 172/2017:1 Maximum score is 70
1 10 Evidence that the District has c. Assistant District Health There was evidence that the Assistant substantively recruited or formally Officer Environmental District Health Officer Environmental requested for secondment of staff for all Health, score 10 or else 0. Health Ssekaboga David was critical positions. substantively recruited and appointed on 20/12/2017, Min No. 171/2017. Applicable to Districts only.
Maximum score is 70
1 10 Evidence that the District has d. Principal Health Inspector There was evidence that the Senior substantively recruited or formally (Senior Environment Health Inspector Damba Emmanuel requested for secondment of staff for all Officer) , score 10 or else 0. was substantively recruited and critical positions. appointed on 29/1/2020, Min No. 1/2020. Applicable to Districts only.
Maximum score is 70 1 10 Evidence that the District has e. Senior Health Educator, There was evidence that the LG had substantively recruited or formally score 10 or else 0. appointed a Senior Health Educator requested for secondment of staff for all Natukunda Bonny on 10/10/2019. critical positions.
Applicable to Districts only.
Maximum score is 70
1 10 Evidence that the District has f. Biostatistician, score 10 or There was evidence that the Bio substantively recruited or formally 0. statisticians Namulondo Edith Min requested for secondment of staff for all No.163/2017 and Kakande Frank Min critical positions. No.162/2017 were substantively appointed on 29/12/2017 and Applicable to Districts only. 20/12/2017 respectively.
Maximum score is 70
1 10 Evidence that the District has g. District Cold Chain There was evidence that the LG substantively recruited or formally Technician, score 10 or else recruited and appointed a Cold Chain requested for secondment of staff for all 0. Technician Ssenyonjo Abdul Karim on critical positions. 26/7/2018, Min No. 78/2018.
Applicable to Districts only.
Maximum score is 70
1 Evidence that the Municipality has in h. If the MC has in place or place or formally requested for formally requested for secondment of staff for all critical secondment of Medical positions. Officer of Health Services /Principal Medical Officer, Applicable to MCs only. score 30 or else 0. Maximum score is 70
1 Evidence that the Municipality has in i. If the MC has in place or place or formally requested for formally requested for secondment of staff for all critical secondment of Principal positions. Health Inspector, score 20 or else 0. Applicable to MCs only.
Maximum score is 70 1 Evidence that the Municipality has in j. If the MC has in place or place or formally requested for formally requested for secondment of staff for all critical secondment of Health positions. Educator, score 20 or else 0. Applicable to MCs only.
Maximum score is 70
Environment and Social Requirements 2 15 Evidence that prior to commencement of If the LG carried out: There were two Health projects for the all civil works for all Health sector previous FY in Health, namely: projects, the LG has carried out: a. Environmental, Social Environmental, Social and Climate and Climate Change 1) Upgrading of Kasozo HC II to HC III. Change screening/Environment Social screening/Environment, An 8-page screening report dated 07 Impact Assessments (ESIAs) score 15 or else 0. October 2019 was signed by the District Environment Officer, Mr. Maximum score is 30 Kagimu Martin Luther, and had pictures of progress of work; and
2) Another report dated 07 October 2019 did screening for construction of 2 Health Centres in Kakiri and Namayumba sub counties.
2 15 Evidence that prior to commencement of b. Social Impact Screening reports indicated no need all civil works for all Health sector Assessments (ESIAs) , for ESIAs. projects, the LG has carried out: score 15 or else 0. Environmental, Social and Climate Change screening/Environment Social Impact Assessments (ESIAs)
Maximum score is 30
555 Education minimum conditions Wakiso District
Definition of No. Summary of requirements Compliance justification Score compliance Human Resource Management and Development 1 30 Evidence that the LG has substantively If the LG has There was evidence that the DLG has recruited or formally requested for substantively recruited a substantive District Education Officer secondment of staff for all critical positions or formally requested (Kiyingi Fredrick Kinobe) appointed on in the District/Municipal Education Office for secondment of: 26th/4/ 2011, Min No- 92/2011. namely: a) District Education The maximum score is 70 Officer/ Principal Education Officer, score 30 or else 0.
1 40 Evidence that the LG has substantively If the LG has There was evidence that the LG recruited or formally requested for substantively recruited recruited all Inspectors of schools; secondment of staff for all critical positions or formally requested in the District/Municipal Education Office for secondment of: The Senior Inspector of Schools namely: (Wamala Eliphaz) was appointed on b) All District/Municipal 7/8/2018, Inspectors of Schools The maximum score is 70 Inspector of Schools, (Mwanja William George and score 40 or else 0. Nakabugo Janat Ssali ) were appointed on 7/8/2018 and 17/11/2017 respectively.
The Principal Inspector of Schools Kasule Thomson was appointed on 7/8/2018.
Environment and Social Requirements 2 15 Evidence that prior to commencement of all If the LG carried out: Screening under Education was done civil works for all Education sector projects for the following: the LG has carried out: Environmental, a. Environmental, Social and Climate Change Social and Climate 1) Construction of a classroom block at screening/Environment Social Impact Change Bussi primary school, Bugera village; Assessments (ESIAs) screening/Environment, score 15 or else 0. 2) Construction of a classroom block at Gombe primary school, Gombe village;
The Maximum score is 30 3) Construction of a classroom block and Teacher's quarters at St. Mark Bulenge primary school, Bulenge village;
4) Construction of a 2-classroom block at Bussi parent's school, Kaziba Village; and
5) Construction of a classroom block at Bussi primary school, Memere village. 2 15 Evidence that prior to commencement of all If the LG carried out: Screening reports showed that ESIAs civil works for all Education sector projects were not necessary. the LG has carried out: Environmental, b. Social Impact Social and Climate Change Assessments (ESIAs) , screening/Environment Social Impact score 15 or else 0. Assessments (ESIAs)
The Maximum score is 30
555 Crosscutting minimum conditions Wakiso District
Definition of No. Summary of requirements Compliance justification Score compliance Human Resource Management and Development 1 3 Evidence that the LG has recruited or a. Chief Finance There was evidence that the LG formally requested for secondment of staff Officer/Principal recruited and appointed a Chief for all critical positions in the Finance Officer, score Finance Officer Ssekandi Michael on District/Municipal Council departments. 3 or else 0 12/3/2016, Min No.32/2015.
Maximum score is 37.
1 3 Evidence that the LG has recruited or b. District There was evidence that the District formally requested for secondment of staff Planner/Senior Planner Galabuzi Paddy was for all critical positions in the Planner, score substantively appointed on 13/4/2015, District/Municipal Council departments. Min No. 61 (b)/2015. 3 or else 0 Maximum score is 37.
1 3 Evidence that the LG has recruited or c. District There was evidence that the LG formally requested for secondment of staff Engineer/Principal recruited and appointed a District for all critical positions in the Engineer, Engineer (Engineer Mwesigwa Samuel District/Municipal Council departments. Ddamulira) on 29/5/2018, Min No. score 3 or else 0 52/2018. Maximum score is 37.
1 3 Evidence that the LG has recruited or d. District Natural There was evidence that the District formally requested for secondment of staff Resources Natural Resources Officer Ssebaganzi for all critical positions in the Officer/Senior Rebecca was appointed on 30/5/2008, District/Municipal Council departments. Environment Officer, Min No. 24/2008 (c).
Maximum score is 37. score 3 or else 0
1 3 Evidence that the LG has recruited or e. District Production There was evidence that the District formally requested for secondment of staff Officer/Senior Production Officer Lubuulwa Michael for all critical positions in the Veterinary Officer, was appointed on 10/10/2019, Min No. District/Municipal Council departments. 225/2019. score 3 or else 0 Maximum score is 37. 1 3 Evidence that the LG has recruited or f. District Community The District Community Development formally requested for secondment of staff Development Officer/ Officer Kyejjusa John was substantively for all critical positions in the Principal CDO, recruited and appointed on 1/7/2016, District/Municipal Council departments. Min No. 91/2016. score 3 or else 0 Maximum score is 37.
1 3 Evidence that the LG has recruited or g. District Commercial There was evidence that the District formally requested for secondment of staff Officer/Principal Commercial Officer (Mabala Moses) for all critical positions in the Commercial Officer, was appointed on 1/5/2020, Min No.13 District/Municipal Council departments. /2020. score 3 or else 0 Maximum score is 37.
1 2 Evidence that the LG has recruited or other critical staff There was evidence that the Senior formally requested for secondment of staff Procurement Officer Namuwaya Sarah for all critical positions in the was appointed on 14/11/2017, Min No. District/Municipal Council departments. h (i). A Senior 95/2017. Procurement Officer Maximum score is 37. (Municipal: Procurement Officer)
score 2 or else 0.
1 2 Evidence that the LG has recruited or h(ii). Procurement There was evidence that the formally requested for secondment of staff Officer (Municipal Procurement Officer Lwanyaaga Henry for all critical positions in the Assistant Procurement was appointed on 14/11/2017, Min No. District/Municipal Council departments. Officer), 96/2017.
Maximum score is 37. score 2 or else 0
1 2 Evidence that the LG has recruited or i. Principal Human There was evidence that Bakobye Juliet formally requested for secondment of staff Resource Officer, the Principal Human Resource Officer for all critical positions in the was appointed on 13/6/2018, Min No. District/Municipal Council departments. score 2 or else 0 51/2018.
Maximum score is 37.
1 2 Evidence that the LG has recruited or j. A Senior There was evidence that the Senior formally requested for secondment of staff Environment Officer, Environment Officer Mpoza Esau was for all critical positions in the appointed on 18/6/2012, Min No. District/Municipal Council departments. score 2 or else 0 71/2012.
Maximum score is 37. 1 2 Evidence that the LG has recruited or k. Senior Land There was evidence that the Senior formally requested for secondment of staff Management Officer, Land Management Officer (Kasozi for all critical positions in the score 2 or else 0 Gilbert Lusajja) was appointed on District/Municipal Council departments. 7/8/2018, Min No. 30/2018.
Maximum score is 37.
1 2 Evidence that the LG has recruited or l. A Senior Accountant, There was evidence that the Senior formally requested for secondment of staff Accountant Nabisubi Cissy was for all critical positions in the score 2 or else 0 substantively appointed on 20/12/2017, District/Municipal Council departments. Min No. 148/2017.
Maximum score is 37.
1 2 Evidence that the LG has recruited or m. Principal Internal There was evidence that the Principal formally requested for secondment of staff Auditor for Districts and Internal Auditor (Busulwa Simon Peter) for all critical positions in the Senior Internal Auditor was appointed on 23/12/2015, Min No. District/Municipal Council departments. for MCs, 106/2015.
Maximum score is 37. score 2 or else 0
1 2 Evidence that the LG has recruited or n. Principal Human There was evidence that the Principal formally requested for secondment of staff Resource Officer Human Resource Officer Kasozi Annet for all critical positions in the (Secretary DSC), score (Secretary DSC) was substantively District/Municipal Council departments. 2 or else 0 appointed on 21/9/2018, Min No. 330/2018. Maximum score is 37.
2 5 Evidence that the LG has recruited or If LG has recruited or There was evidence that all Senior formally requested for secondment of staff requested for Assistant Secretaries in all LLGs were for all essential positions in every LLG secondment of: substantively recruited and appointed; Musasizi Racheal SAS Kakiri S/C was Maximum score is 15 a. Senior Assistant appointed on 13/8/2018, Secretaries in all LLGS, Sennoga Lawrence SAS Mende S/C was appointed on 23/4/2009, score 5 or else 0 Mabira Richard SAS Bussi S/C was appointed on 10/10/2019,
Nakintu Prossy SAS Namayumba S/C was appointed on 10/6/2011,
Ssendikadiwa Joel Ssewanyana SAS Masulita S/C was appointed on 8/7/2020 and
Nakyeyune Sylvia SAS Wakiso S/C was appointed on 13/8/2018. 2 5 Evidence that the LG has recruited or If LG has recruited or There was evidence that the formally requested for secondment of staff requested for Community Development Officers or for all essential positions in every LLG secondment of: Senior CDOs in case of Town Councils, in all LLGs were substantively recruited Maximum score is 15 b. A Community as follows; Development Officer or Senior CDO in case of Lukwago Joel CDO Wakiso S/C was Town Councils, in all appointed on 7/8/2018, LLGS Ampaire Lewis Powell CDO Kakiri S/C score 5 or else 0. was appointed on 23/2/2018, Nalweyiso Rebecca CDO Masulita S/C was appointed on 23/2/2018,
Kasozi Stephen CDO Bussi S/C was appointed on 27/5/2019,
Nayiga Rashidah CDO Mende S/C was appointed on 7/8/2018 and
Nambajjwe Robinah CDO Namayumba S/C was appointed on 2/5/2019.
Nakimera Esther Rachael Senior CDO Kasangati T/C was appointed on 13/8/2018,
Nakanwagi Sarah CDO Kasanje T/C was appointed 10/10/2019,
Mukiibi Ronald Senior CDO Kyengera T/C was appointed on 13/8/2018, Nakamyuka Faridah Senior CDO Katabi T/C was appointed on 13/8/2018, Mukiibi Edward Senior CDO Masulita T/C was appointed on 20/12/2017, Nakyaze Olivia Emily Senior CDO Wakiso T/C was appointed on 20/12/2017, Mutebi Robert Senior CDO Kajjansi T/C was appointed on 20/12/2017 and
Sekasi Robert Ntege Senior CDO Namayumba T/C was appointed on 13/8/2018. 2 5 Evidence that the LG has recruited or If LG has recruited or Senior Accounts Assistants or formally requested for secondment of staff requested for Accounts Assistants in all LLGs were for all essential positions in every LLG secondment of: substantively recruited as follows;
Maximum score is 15 c. A Senior Accounts Senior Accounts Assistants; Assistant or an Accounts Assistant in Kisiki Isaiah Musoke Bussi S/C was all LLGS, appointed on 11/2/2019,
score 5 or else 0. Nankambwe Juliet Mende S/C was appointed on 27/9/2017, Mudhabangula Moses Kakiri S/C was appointed on 22/7/2004,
Nabaliika Ramulat Masulita S/C was appointed on 27/9/2017,
Nsonzi Haruna Namayumba S/C was appointed on 14/10/2005 and
Male Bemba Wakiso S/C was appointed on 17/2/2009.
Environment and Social Requirements 3 0 Evidence that the LG has released all funds If the LG has released There was no evidence that the LG allocated for the implementation of 100% of funds released 100% of funds allocated in the environmental and social safeguards in the allocated in the year 2019/20 to Natural Resources previous FY. previous FY to: department. The LG budgeted Ugx 412,841,039 and only Ugx 332,280,977 Maximum score is 4 a. Natural Resources (80%) was spent ( LG Financial department, statements for the year 2019/20 page 16). score 2 or else 0
3 2 Evidence that the LG has released all funds If the LG has released There was evidence that the LG allocated for the implementation of 100% of funds released 100% of funds allocated in the environmental and social safeguards in the allocated in the year 2019/20 to Community Based previous FY. previous FY to: Services department. The LG budgeted Ugx 458,460,579 and Ugx Maximum score is 4 b. Community Based 478,284,567(104%) was spent ( LG Services department. Financial statements for the year 2019/20 page 16). score 2 or else 0. 4 4 Evidence that the LG has carried out a. If the LG has carried There were two DDEG projects namely: Environmental, Social and Climate Change out Environmental, screening/Environment and Social Impact Social and Climate 1) Construction of the District Assessments (ESIAs) and developed Change screening, Headquarters Parking Yard; and costed Environment and Social 2) Solar lighting at the District Management Plans (ESMPs) (including score 4 or else 0 Headquarters. child protection plans) where applicable, prior to commencement of all civil works. Screening was necessary and done for the Parking project but the Solar lighting Maximum score is 12 did not need any Environmental Screening. The Screening report for the Parking Yard was dated 31st October 2019 and was signed by Mr. Mpoza Esau, Senior Environment Officer.
4 4 Evidence that the LG has carried out b. If the LG has carried The Screening Report indicated no Environmental, Social and Climate Change out Environment and need for EISA for the Parking Yard screening/Environment and Social Impact Social Impact project. Assessments (ESIAs) and developed Assessments (ESIAs) costed Environment and Social prior to commencement Management Plans (ESMPs) (including of all civil works for all child protection plans) where applicable, projects implemented prior to commencement of all civil works. using the Discretionary Development Maximum score is 12 Equalization Grant (DDEG),
score 4 or 0
4 4 Evidence that the LG has carried out c. If the LG has a Costing was done for the two DDEG Environmental, Social and Climate Change Costed ESMPs for all projects namely: screening/Environment and Social Impact projects implemented Assessments (ESIAs) and developed using the Discretionary 1) Construction of the District costed Environment and Social Development Headquarters Parking Yard, had Management Plans (ESMPs) (including Equalization Grant provision for planting grass costed at child protection plans) where applicable, (DDEG);; UGX1,142,873; and prior to commencement of all civil works. score 4 or 0 2) Solar lighting at the District Maximum score is 12 Headquarters, costed at UGX29,988,000/-
Financial management and reporting 5 0 Evidence that the LG does not have an If a LG has a clean The LG will be scored in January 2021 adverse or disclaimer audit opinion for the audit opinion, score 10; when the Auditor General report for the previous FY. year 2019/20 is issued. If a LG has a qualified Maximum score is 10 audit opinion, score 5
If a LG has an adverse or disclaimer audit opinion for the previous FY, score 0 6 10 Evidence that the LG has provided If the LG has provided The LG submitted status of information to the PS/ST on the status of information to the implementation of Internal Auditor implementation of Internal Auditor General PS/ST on the status of General issues for the year 2018/19 on and Auditor General findings for the implementation of 12 December 2019 and Auditor General previous financial year by end of February Internal Auditor audit issues for the year 2018/19 on the (PFMA s. 11 2g). This statement includes General and Auditor Chief Admnistration Officer (CAO) letter issues, recommendations, and actions General findings for the dated14 February 2020 to PS/ST, against all findings where the Internal previous financial year before the February 2020 deadline. Auditor and Auditor General recommended by end of February the Accounting Officer to act (PFM Act (PFMA s. 11 2g), 2015). score 10 or else 0. maximum score is 10
7 4 Evidence that the LG has submitted an If the LG has submitted The LG submitted the Annual annual performance contract by August an annual performance Performance contract for the year 31st of the current FY contract by August 31st 2019/20 on 5/6/2020 before the of the current FY, deadline of August 2020. Maximum Score 4 score 4 or else 0.
8 4 Evidence that the LG has submitted the If the LG has submitted The LG submitted the Annual Annual Performance Report for the the Annual Performance Report for the year previous FY on or before August 31, of the Performance Report for 2019/20 on 26/8/2020 before the current Financial Year the previous FY on or deadline of August 2020. before August 31, of maximum score 4 or else 0 the current Financial Year,
score 4 or else 0.
9 4 Evidence that the LG has submitted If the LG has submitted The LG submitted all the quarterly Quarterly Budget Performance Reports Quarterly Budget budget Performance Reports for the (QBPRs) for all the four quarters of the Performance Reports year 2019/20 by the deadline of August previous FY by August 31, of the current (QBPRs) for all the four 2020 as below: Financial Year quarters of the previous FY by August 31, of the Q1 was submitted on 15/11/2019 ; Maximum score is 4 current Financial Year, Q2 was submitted on 3/2/2020 ; score 4 or else 0. Q3 was submitted on 27/4/2020 ; and
Q4 was submitted on 26/8/2020.