INDEX
1980
January - December U I !P'1 fJ77IV1 (1 ?1p'j. i I ! ¶!'H P' pr ?NUTE_11f0EX L,9,Q 7V -p £DVERTIS11G Revenue from 397
ALLOTNESP S Competition 1980 544,704 Administration 727 Plot 2731, T1x Orange Estate, Bay1eii 860
ANOLLAM WATER AUTHORITY Capital Pragrammee 67,363,608 Agency 478,695,708,753
Atilit Accounts 1978/79 239 .Lud.it & Wo& Btuty Thus]. (See Contittees) External AZtIt of Ices]. Aixtthczrity Accounts 408,536,655,787 Coxputing Arrangnt a 792
$ ME2INGT0!S OOTT.ALEZ, R&IIIGH 415,572,634
BUILAJIIU G0RThL Fees for IxEpectioIW 23,263,715 B'tzbure at 344,530
BUSES The lay-by Webstera Way 130,134 Service 26 Iy1eigh Bi Street to r&field Way 146 Sthlter - Eaet'wc,od RcBd 208 Th3n Caravan Site 479
BY-LkWS Fouling at footways by dogs 836 I •ij 'I'
CAR PARKING Ashingdon 1oria1 Hall Car Part 205 (Ytarges 212,477,527,560 Webeters Way Car Part - Pmposed Developnent 421 Charges EqJlipnEnt 763,793,798 Love Ien School 837 Aahingdon &ad, Rcohford. 846 CARAVAN SITES ACT 1960 Estab1jshnt cxf' a Moniclpal Caravan Site 59 Unauthcrised Cajravan - New Han Hots e, Lc*re RcRd, Hockley 65 - Nelson Ecad, Ashingdnn 354 Revision of Site Plans 355 266 Plumberow Avenue, Hockley 440 5 Acres at Aahingdon Ff41 Lansdnwne Country Club, Shoebury Road, North Shoebuxy 742 CHAPG Use of Office Acoonnodation by Outside Bodies 56 Review of Licence Charges 69 Fees for Building Control 263 Clements Hall - Use by Roohford Swimming Club 350 Festival of Sport 1980 — Use of Facilities 346 For Pinning Applications 538 Recreation & Amenities Coittee W.e.f. 1/10/80 592 Health and Highways Coiittee W. e. f. Vio/8o 610 Finance aM Personnel Committee W,e,f, i/io/so 63], Charges Statutory - 876
CtTh1TS WATT SPOWS CEN'IPE Phase III 8,9,136,265,430,535,565 Second Access 33,698 ,894 Playing Field 200 Six &jathly Review 201,599,729 Maintenance of 204 Use by Rochfcrd Swiimning Club 350 Contract Clemning 649,772 Phase TV 697 Centralisation of Recreation Services 707 Six Monthly Performance 729 Use by Southend. United P.C. 826 Phase III Sub—Contractors 878
CO.A!F OF ARMS Use of Rayleigh Ans by Rayleigh Avenue Football Club 20,141 C0IT1ES AND REPORTS OF Clements Hall Phase II Panel 9,136,430,535 Rockley Coumnmity Centre Working Party 10,288,431,532,533,689 Monitoring of Performance 19 Roohford. District Community Services 21 Cycle of Meetings 25 Arrangements for 4eetings at Rayleigh 25,243 Confidential Decisions 28,145 Local Plans Working Party 39,162,319,860 C0NMIT9IEE MTh RFP0RTS OP — (Contirned) Revreation Centre Management Committee 58,730,821 Hackney Carriage Panel 220 Joint Works and Safety Panel 289 Conservation Panel 299,385, 515,807 Appointment of Standing Committees 1980/81 312 Appointment of (bairnen and Vice-Chairmen of Committees and. Panels 1980/81 312,341,352 ROC/1123/79 787 Joint Safety & Staff Panel 401,637,707,7% Work Study and Audit Panel 407,500,527,536,792,890 Public Participation in Council Meetings 509 Rayleigh Community Centre Working Party 534,790,798,890 Chairmen' s Panel 542,894 Road Safety Study Group 856 Staff Appraisal Panel 890 Roohford Conrmity Centre Panel 724,095
CONMUNITI CB!TURES Roohford 8,114,394,496,563,724, 895 Hockley 8,149,287, 288,431,47d, 532,53,689, $86 Rayleigh 8, }Iullbrid.ge
CONCEZSIONAEY SCHEMES Bus Passes 493
Rating and Valuation 119 Association of District Councils 142 National Housing and Town Planning 154 Active Recreation for the Retired 198 Euvironnental Health Ccxngresa 1980 359 Coi.mcillor Attendance at Courses and Seminars 405 CIPPA Conference 1980 436 Social Services 457,734 Association of District Councils 531 COflACTS Southend Borough Architect 50 791, Dome Caravan Park, Lower Road, Hockley 83 732, Little Wheatleys Phase II 129 770 Lift Installation —Britten Court 191 794 Soil Sewer North West Hullbridge 234 Little WIatleys Phase II 340,434 743 Surface 4ter Separation - Hullbridge 487 Car Park Ticket Machines 527 CCflAVE1TICNS See TMTo'wn and Country Planning — Contraventions" '. 'r' iri''h'rrr "ir r' F'!?!
COuNCIL FREXESS See also 'PCruni4y Centres, Clements Hall, Park Sports Centre, Wakering Sports Centre" Heating of Rochford. Offices 24 Arrangements for Meetings at Rayleii 25 Use of Outside Bodies 56 Rear Access — Mill Hall 57 Raylei Cash Office 111 Heating of Rrlei Offices 112 Council Offices, Rochford 113 24 South Street — See also "Community Centres" 496,700 Mill Hall Bar 116,134 Greenhouse 203,299,594 Council Offices — Telephones 259,379,429,510 Erleii Offices — Fire cape 398 Rayleii Offices — Car Parking 399 Mill Hall - Use by Ray1ei Lions 469 Mill Uii 1. Forecourt - Open Air Church Service 472 2 Bifil Lane, Ray1eii 489,4% 17 South Street, Rochford 541,560 Mill Hall — Committee Room 596,633 Car Park 57 South Street, Rochford 385,634 Offices rIo 24 South Street, Rochford 701,707,794 Centralisation of Offices at Rochford 707,894 19 South Street, Rochford 707 Use of Rarleigh Offices 707 Centralisation of Recreation Services at Clements Hall 707 South Street Depot 707 Properties on East Side of South Street 813 Mill Hall — Uncle Dennis Shcyw 819 Mill Hall — Commercial Iettings 820
COUNCILLORS Members Allowances 21 Ccim:mniioatiens 96,3.80 Teach—Ins 97,140,253,381,507, 508,770,835 Members' Diaries 99 Pecuniary Interests 254 Councillor F. Thmt 282 Royal Garden Parties 283 Councillor D.A. Ives 292 Appointment of Leader of the Council and Chairman of the Policy & Resources Conittee 307 Royal Garden Party 316 LV. Maton 625,671 C.B. Alger Gm A.G. Chandler - Resiaation 690 Ban on Smoking at Meetings 843 ]ISLDIkTION SCEIME Read of Legal Services 6 Treasurer 286 Developuent Control Statistics 300 General Rate Act 1967 - Treasurer 400 Director of Town fla2ming 663 Caravan Sites Act — Head of legal Services 743
DRPAR!IMEUTAL INS1OTI0NS Southend Ccaputing Centre 771,851 Recreational Facilities 772 IIflC PIzAENLNG CaNS:En'le C1nents Hall Phase III g% 9,265 Site adjoining 37 Sutton Court Drive 41) flood1iit Temais Court and. Tm Trail - Pa± Sports Centre 175,199 Aged Person Acoojraodat ion — Saucer Field, Ashingdon Road, Rochford 187 Council Greenhouse 203,299,594 24 South Street 114 Hockley Community Centre 266,287 Castle Road Depot 291,516,691 Old Peoples Flatlets rio 405/421 Ashingdon Road.Rochford 302,338 oc/.oe/VBo 517,660 Barringtona Cottages, Rockley Road, Ray1eii 572,634 Pavilion, King Georges Playing Field 515,593 Car Park 57 South Street, Hookford 634 ttochford Cciunity Centre 695 1ABtY CLOSING Survey 356 emption Order 744 MTIONS Review of Parliamentary Constituencies 155
EMERGHNCY PLMINING Teach—The 257
EESfl COIThITY COUNCIL Liaison 258,378 Hiwey and Thaffic Management Agency 367,478,695,708,753 Highway Discussion 372 Elrtraots from Mirintes I 372 Third London Airport 437 ESTThkTES Major Capital Schemes 8 COIZmTIInity Centres 10 Minor Capital Schemes 13 Making the Rate 1980/81 14 Word Processor 117 Refuse Collection Overtime — Supplementary Estimate 138,622,644 Highway Maintenance — Revenue Estimates 1980/81 213 Improvements to Council Houses 632 Rechargeable Works 760 Capital Pro'anme — 'Other Services Block 823,847 Office Adaptation Fund 894
EBTfl4ATS - VTREKEWTS Rayleigh Offices Fire Escape 398 King Georges Pavilion Inprovements 439 Refuse Collection — Advertising 495 Mill Hall — Maintenance of Grounds 495 Park Sports Centre — Cleaning 495 Protective Clothing 495 Vehicles and Plant - Maintenance & Repair 495 Improvements to Council Houses 632 Mill Hall. — Committee Room 633 Sewerage Schemes to Street Cleaning 891 Eit4.uITiJRffl CUTS Refuse Collection — See "Refuse Collection" Rayleigh Cash Office ill Current :Ebcpenditure 1980/81 and 1981/82 543,696,707 P1 1 J ' !Ir PH Trtp7r ¶ '1'P1' ''"•'' •' F'quu' u • iui
BTIVAL OP SPOBT Use of FacIlities 346 flozmiey Marsh 347 Grant ReQuest 396 Oharng 396
EDOD RYGIB1B Raylei&t Market 64
FOOTPATBS Purdeys Industrial Estate 62,749 e, Hullbridge 225 Diversion of Paths 1,4 and 25 Canewdon 226,747 Diversion of Paths 4 Hawkwefl and. 32 Roohford 1ID ION RflESTS Contribution to Derby City Council' a Court Costs 110 Haw1nrefl Village Hall Management Committee 121 Heals on Wheels, Roohford 240 Rayleii Old Mill Judo Club 241. Pestival of Sport 396 Rochford Charities 41]. Proj act Silver Jubilee 435 Cedar Centre, Castle Road, flayleia 499 Roch±'ord Road Safety Study Group 630 4 Church Road, Barling Magna 656 Animal Crants to Voluntary Bodies 879 Pagglesham Village Thast 880 Crossroads Care Attendance Scheme 881 ulli
HACKNEY CARBIA(IEZ — See also "Committees"
Charges 844,892 EEAJfl & SAF'J!Y AT WORK ETC. ACT 1974 Review of Safety Policy 635 Vomal Limited, Brook Road, Rayleigh 752 Authorised. Officers 830 HEEBICIJXS 2,4,5 — T 228,295
HIGHWAYS — See also "Road Safety" "Traffic Regulation Orders" Bramerton Road 10 fitborne Way, Can.ewdou 53 Revenue tiniates 1980/81 213 Snow and Ice Clearanoe 214 1127 - B1013 Link Road 215 Bull Lane, Rayleigh — ThmffIc Conditions 219 Parking Problems Station Crescent, Rayleigh 223 Highways Act 1959 224 Highways (Misc1 Provisions) Act 1961 224 Petition on Condition of Ashingdon Road, Rectory Road and adjacent Roads, Rocbford. 231 Rayleigh Weir Traffic Management 232 Belliugham Lane/Church Street, Rayleigh 349,371 Maintenance 1980/81 366,891 Pedestrian CrossIngs 369 Highway Matters 372' Pedestrian Crossings, London Road, Rayleigh 373 Ashingdon Road 428 Betts Wood Public Open Space - Dedication of Part for Highway 470 Agency 367,478,695,798,753 1127 — Rayleigh Weir — Alternative Proposals 480,560,617 &vement of Hewvy Vehicles, Lower Icbricks,RayleIgh. 619,665 Pedestrian Crossing, Eaatwood Road, Rayleigh 78,746,761 Fouling of Pootways by Ibgs 836 London Road Rayleigh - Little Wheatleys Chase to Carpenters Arms 841
HOUSE PURCHASE lOANS Interest Rates 242,692 Legal Costs 494 Insurance 494
ROUSING — See "Improvement Grants" "Unf it Rouses" '!Municipal Housing" IMPROVEMENT GRANTS - See also "Housing't
Meadow Lodge, Montefiore Avenue, Rayleigh 335 Homes Insulation Scheme 1980 586 INTRNATIONAL YEAR OF DIS,ABLEfl) PB)PLE 1981
Chairman's Sponsorship 882 Council 'a Participation 883 LICENC AND LEAaES —See also "Land" Queens Silver Jubilee Appeal Project 7,281,435 Land at London Road, Rayleigh — Rayleigh Town Sports and Social Club 60,157 Land at Junction of Pambridge/Arundel Road,Asiiingdon 87 82, Twyford Avenue, Gt. Wakering - Cable Easement 188 Little Theateya Phase II — Contractors Office 326 Rayleigh Sports & Recreational Club - Land North of Rawreth Playing Field 202,468,730 Esaement - Playspace, Malvern Avenue Housing Estate 471 Cedar Centre, Castle Road, Rayleigh 499,527 Glendale, Etheldore Avenue, Hockley 595 Hookley Woods Maintenance 597 Rayleigh Recreation Centre 543,730 Rayleigh Mount Maintenance 769 Land at St. John's Drive, Rayleigh 788 Land adjoining A130 Chelmaford Road at Junction of Church Road, Rawreth 824 Plot 2731 The Grange Estate, Rayleigh — Use as an Allotment Lease of Former Goods Shed, Rochford 895 LAND— See also "Licenoes & Leases" "Contaunity Land Act" Sale of Land at Locks Hill l0,90,274,420,675,699,86,7J.- Betta Farm Development 10 Castle Road Depot '12,69,89,291,419,674,871 Contnmity Centre, Rayleigh 29 High Street/Croucbmans Avenue, Gt. Wakering: I i 52 Plumberow Avenue, Plotlands 86,162,270 Britton Court, Pinohfield, Rayleigh 88 Acacia House, East Street, Rochford 91,fl2,577 Land. at rear of Council Ctfices, Rocliford 91,272,422,676,894 Land at The Avenue, Hullbridge 92 Bus Shelter, Websters Way, Rayleigh 130,134,208 Rochford Town Estate 143 For Rayleigh Comunity Centre I 192 Sale of Land at Britton Court, Rayleigh 193 Rayleigh Sports and Recreational Club 202,468 Grange Estate, Rayleigh 271,679 Land at Rowan Way, Canewdon 273 Land at Purdeys Industrial Estate 275,680 Rochford Town Estate — Auction of Surplus Land 339 7th Rayleigh Scout Group - Ferndale Open Space 348,818 Council—owned land — use of 425,682,8 17 South Street, Rochford 541,5 Glendale , Etheldore Avenue, Hockley 5 Land owned by Southend Borough Council 684,869
II 'I I LkND - (Continued) A&j. 57 South Street, Rochford 789 Adj. KL30 Chelmaford. Road at Junction of Church Road, Rawreth 824 Car Paz&iDg, Aahingdon Road, Rochford 846 Abandoned Refuse Tip, Hambro Hill, Rayleigh 867 Ind adj. St. John Fisher Playing Field, Rayleigh 867 LI1JaR LIOMISING 129 Ferry Road, Hulibridge 693 142 Perry Road, Hullibrldge 693 Welcome Hall, Ferry Road,, Thillbridge 693 Private Club 19/23 High Street, Rayleigh 745 MAPLIN
Developnent at Maplin 22,437 MUNICIPAL HOUSING INDIVIWAL Application No. 4481 186 Case No. o/o 322 195
MUNICIPAL B3JUSING - flEVM1OEMIINT
Little Wheatleys Phase II 129,154,340,434 Greensward Lane, Hockley 148 Bramerton Road/Betts Pam, Hockley 149 Aged Person Accoiodation at Saucer Field, Ashin.gdon Road, Rochford 187,338,546 Lift Installation, Britton Court 191,464 Council House Building 736 Central Heating - Spa Court, Hockley 736
MUNICIPAL BDUSING - GENWAL
RIP Allocation 1980/81 15,48,139,154,169,357,581 Housing Rents 16,604 Sale of M.0.D. Property Ct. Wakering 16 Rent Collection and Arrears 46,181,454,585,733,804 Housing and Nobility of Láboir 51,134 Rent Rebates and Allowances 256,329 Tenancy Occupation Survey 456 Council House Repairs 458 Jubilee Cottages, Paglesham 336,46 Pinchfield !fk'ust Bungalows — Rent Increase 194 1 — 11 Landwick Cottages, Ct. Wakering 465,527 Improvements to Council Houses 539,589,632 Housing Objectives, Review of Progress 587 Homeless Persons Accoimnodation 894 Fonner Tenants Arrears 404,759
MUNICIPAL H(7tTSINt] - SAI1E OP Sale of General 182,459 Choice of Dates for Valuation 'Purposes 284
MUSIC & I&.NDING LICThWZ ' Sutton' Jial'l Pan, Sutton Road, Roohford 481 Crocs, 19/23 High Street, Rayleigh 745,832 Creeksea Perry Inn F 831 NATIONAL KALTh SERVICE
Improvements in the Structure and. Management of 66,606,751 OUTS IDE BODIFS
Annual Appointment of Representatives 315 Review of 377,505,506,648,767 Southend. Community Health Council 529 Bra4wefl Power Station 23rd. Local Liaison Committee 432 ADO — Notion to end constitution 433 Gas Constuner Council 529 Electricity Consultative Council 529 Rochford Sports Council 648,728 Road. Safety Study Group 506,768 Preiit Transport Association 767,784,877 Subscriptions 877
OFFICE EQUIBIThI?
Word Prooessor 117 P.ARISH ROOM
Damage by P5ze 296 Deed of Release 668
RAM SPCTS CF
Pac School Fete 473 Squash Courts 598,687 Operation 822
Control of 255
PSThMC I/ AS
Section 18 Aeament — Rectory Green Estate 73 Avonsid.e, Eastwood Rise, Ray1ei 358 Fourwinds, Eastwood Rise, :hastwood 605 Section 18 — Rcdeve1ojent at Spencer Nurseries,Hawkwell 839
PUBLIC 0PT SPACThE
Plcberow Avenue 86,162,270,423,681 Land. for 7th Rsy1ei Scout Group - Perndale Open Space 348,818 Betts Wood. 149,470 Rockley Woods Maintenance 597 Maintenance 773 RAILWAYS
Meeting with Eastern Region of British Rail 221
RATING - GflS4ERLL — See also "Rate Relief"
District Council Rate 1980/81 137,152,154 Rate Rebates 256 Authorised Officers 402 Irrecoverable Items 491 Discount for Prompt Payment 492 U & 15 Purd.eys Way, Rochford 629 Making the Rate 1981/82 888
RA2ThI BW1T1T'
For Charitable and Other Organisatione 109 1st Ashingdon Scout Group 628 Hulibridge Gardens Association 758
REflJSE GOLLFXJTION Private Contractors 30,34,79,81,147,207,245,289 Holiday Arrangements 75 Overtime — Supplementary Estimate 138 Civic Amenity Site, Rochford. 218 New Scheme 391,483,485,545 Bulk Delivery of Sacks 545 Supplementary EstImate 622,644
ROAD SAFETY I
Pedestrian Crossing, Esatwood. Road, Rayleia 78 I !1!' • 9',' '''!'' ¶!''! '' r'?r'pffl 1!tT
SQERS — See also "Surface Water"
Rectory Green Estate 73 Purdeys Industrial Thtate 209,360 Lasoelles Gardens 210 Soil Sewer LW. Thillbridge 234 Little biheatleys chase, Raylei4i 361 Developnent of Earbara Close, Rochford 607
SILVER J1IBTLKPI Rochford Project 7, 27
SPEED LIMITS — See "Traffic Regulation Orders"
SPURTING AND RFCREA2IIONAL FACTh1'iIES - See also "Ciements Rail" and. Sports Centre"
Indoor Bowls Eirk 11 Ray1eii Sports & Recreational Club 202 WaUbridge Carnival 345 Sports Festival 346,347 Staff - at Parks and Pleasure Grounds 403 King Georges Pavilion Improvements 439,515,593 Rayleii Pair - King George Playing Field 561 Ohildrena Playground, C envoy Avenue, Gt. Wekering 683 Dog Buisance 725 Firework Display - King Georges flaying Field 726 Eayleii W'imt 772 STAF? INDOOR, IDIVJJ)UAL
MrCPSjvell 1 Planning Consultant 4,124 Read of Legal Services 6 Director of Finance 120,123 Post P39, .Aocotintanoy Assistant 125 Post F61, Asst. Halls Manager 125 Post P21, Refuse Foreman 125 Clerk of Works 125 Secretaries 127 Mr Skevington 151 Chief Executive 151,1 PostP48 2 Post A22 246 Treasurer 286 Chief Executive - Salary 406 Mr, L. thck-Dingley 797 Principal Assistant (Rousing) 885 Rocbford Caretaker 897 Offices Superintendent 897 Principal Assistant (Engineering) 897 __IwIw I
STAFF ThDOOR - GENMA1 Officers Temporarily undertaking additional duties 4 Sickness 126 Chief and Senior Officers Conditions of ployment 128,248 Chief Riecutive arid Finance Directorate 247,501 Technical Services 247,501 Administration 247,442 Health & Safety at Work - Authorised Officers 357 Staffing E3licies - General 409 Staffing Policies - Vaxiations in Btablishment 410 Building Control Section 413 Realth & Housing 501 Staff Appraisal 401,544 Wardens — Chial House, Little Wheatleys, Rayleigh 638 Revised Estaflishment 707,897 Christmas Leave Arrangements 708
STAFF OUTDOOR - ThDEVIDUAL
P16 Warden/Arborist 642
STAFF OUTDOOR — ______
Sickness 126 Revised Establishment 707 Direct Labour 707 Christmas Leave Arrangements 708
STANDING 0R1ThRS Bead of Legal ServIces 6 Monitoring of Perfornance 19 Appointment of Leader of the Council and Chaiman of the Policy and. Resources Connittee 3)7 Amendments to SVRES MD SUPPLiES For Direct Labour 500 Control & Issue of Protective Clothing 649
R2HMRT IJ(2TING
Maintenance 77,217,370,482 Improvaaent 216 London Road, Rayleigh — Little Wheat].ey Chase to Carpenters Anus 841 ,874 B'TRR NU1ERIITG AR]) NMCN Street of f Cleybrick Avenue, Hockley - Wood thd 70 Street on South Side of Orchard Avenue, Hockley - Bailey Mews 211 Walnut Court 364 Church Court 365 Sangster Court, Church Road, Rayleigh 623 Saxon Place, East Street, Bochford 750 Kelvedon Close 835 Rettandon Close 835 —, ' ' I'!'I'lIl r'p' ' p 'I i' I ' t'' •I ''
S1JRF.AQE WATER - See also Sewers
Sevs'er Street Woits — Rulibridge 68,609 Eastwood Brook Liaxcovement 72,353,428,604 Drainage Ditch at Raylei* Downs Road! Glenwood Avenue, Eastwood 72,362,64,659 flood Prevention, Dome Caravan Past, Lower Road, Hockley 83 Hullbridge Separation Scheme 487 Kingsman Farm Ditch 608,833
¶IXJWN & COUNTRY PLM1TING ACT — See also Trees Rectory Farm, Fabridge Road, Arthlngdon 43,325,447 Meadow Lodge, Nontefiore Avenue, Raylei&a 171 Lesney Products, Bach! ord 172 Pairview & Hcueatead, Hockley Road, Rsfleigti. 173 Gattene Lodge, Hockley Road, Raylei' 176 Land adjofning Hi* Street & Caznte Close, Raylei&i 176 Structure Plan 38,164,268 Transport and Policies Programme 1981/82 285,94,551 Public Transportation Plan 1981/62 285,294,537 Local Government Planning & Land No 2 Bill 301 Land th.st side of Aifreda Avenue, Hnflbridge 324 Psex Coast, Protection and Water Subject Plan 516 Development East Side of Wickford 521 Charges for Planning Applications 538 Development nan Scheme 1980 Review 570,009 Green Belt Subject Plan 571 DOE Circular - Development Control - Policy & Practice 575 HOC/i 138/78 — Proposed Telephone Etrchatge ,Hawkwell 577 Grants Repository, Lower Iaznbricks, Roylei&a 619,665,778 Superstore Impact Study 657 N Rochford Town Centre Plan 658 Application for Stables 661 Moorings in Crouch at Panbridge 664 South Fambridge Wotks, South Fmnbridge 670,797 5.58 — Brick House, Stambrid.ge Road, Rochford 713 Development Control, Policy and Practice 716 Rochford. Hal]. Barns 568,717 Desii Guide — Highways 720 Planning Applications — Statistics 721 ,862 8.58 -. Pearsons Famthouse, London Road, Rayleigh. 776 Planning Applications having a minor effect on the Highway 777 Moorings in the Crouch at Fazabridge 780 Appeal Procedure 808 ROCi/953J79 Appeal by Rushley Homes 814 ROC/86/80 814
'TOWN & COUNTRY PLANNING ACT — C0NTIIAVThTI0E Land adjoining 'Timberland' Beflingham Lane,Rayleigh. 42,323 TThln Broom Road, Hullbridge 105 63 Spa Road, Hockley 165 58 Greensward Lane, Hockley 166 Hall Farm, London Road, Rawreth 167 Pleethall Pan, Shopland Road, Sutton,Rochford 168 I ' I!!
TOWN & COUNTRY PLLNNING AOT - CO11TRAV1TIONS (continued)
Roseville, Trendere Avenue, Rayleigh 169 Royers Nursery, Rectory Road, Rawkwell 170 Meadow Lodge, Montefiore Avenue, Rayleigh 171 Railway Goods Shed, Rochford 177 Land at Tinkers Lane/Southend Road, Rochford 177 Land ad.jointing 'The Pirs' Eastwood Rise, Rayleigh 264,323 Devonish Yard, Hainbro Hill, Rayleigh 102,319 Elm Pam r/o 77 Barling Road., Gt. Wakering 304 Jofrema, &ntefiore Avenue, Rayleigh 321 P.Gough, Ftrniture Ltd., Ratceth Intl. tate. 321 Land at Ethel Road, Rayleigh 388 L.J. Searlea & Sons Ltd. I 321 Saltirjgs Adjoining Halcyon Caravan Park, Pooles Lane, 323 266 Pluinberow Avenue, Hocicley. 389,440,523,814 Lamb Court Cottage, Puftsey Hall Lane, Canewdon 449,524 80 The Chase, Rayleigh 569 4 Kenilworth Gardens, Rayleigh. 569 Bu.tton Hall, Rochforl 569 Highwood, Pooles Lane, Thalibridge 667 The Paddocks, Goldsmith Drive, Rayleigh. 714 Karinya L0dge, Sandhtll Road, Raylei. 714 150 Warwick Road, Rayleigh. I 714 Old Post Office, Church Ead, Paglesham 810
!PRAPFIC RIX3JLATI0N ORDERS
Waiting Restrictions — King Georges Close, Rayleigh 17 TP Pr — Castle Road, Rayleigh 71 P1 PT — Ashingdcn Road/sweynes Ind.Est. 76,615 U U - Eastwood Road, Rayleigh 222,615 Speed Limit, - London Road, Rayleigh 231 Local Speed Limit Policy 368 Junction Ohalmaford Road/Al 30 Rawreth 613 Junction Rawreth Lane/Rawreth Al 30 613 Rayleigh Railway Station Interchange 614 Rookery Close, Rayleigh 614 Prohibition of Driving - Canewdon Road/Ashingdon Road. 616 Eastwood Road/Lancaster Road, Rayleigh 838 Brook Road Industrial Estate 840 i'rr ff'U i''t ri' r IIriu1'rI'I, rIw Pt! ''''W' I'
UNFfl hOUSES
'Dyffryn', The Drive, Ray1eii 47 'Shadwell' Eaatwood Rise, Rrlei&i 49 9 Poplars Aveuua, Ba'&weU 183,333 18 Albert Road, Ashingdon 184,332 2 & 4 Leic ester Avenue, Roch±'ord 185, 334,584 9 Rillview Road, Rayleii 330,455,461 1 Win.ters Farm Cottages, Southend Road,Gt,Wakering 331 'Four Winds' Wood. Avenye, Hockley 460 59,61 West Street, Rochford 583 37 West Street, Roohford 801 Rouni-ng, ICingeway, Eullbridge
UNTIJ)Y SITES
Cars — Eaatwood./ueena Road, Rayleii 74 Railway Goods Shed, Roohford 177 • u fr!p TntiuIllPu 9 !f r' f II— ,
AND PLANT lrlacent FThid 115,636 WAITING RESThIOTIONB see Traffic Regulation Orders
WAKERING SPORTS C2flIRE Publication on 474
WORK STUDY Appointment of Consultant 643 Earns Schae Arrangements 792 ROCHFORD DISTRICT COUNCIL MINUTES
1980
September (Part 2) '!' ''fl I
?OCHFORD DICTR1CT COWTCIL flinutesof the Pinance and Personnel Committee
At a_Meet.xng held on 16th September 1980. Present: Councillors J.A. Gibson Cvice—chaxrnai in the Chaiij, K.J. Bowen, Wit. Budge, Mrs. L.LA. Campbell—Daley, L.K. Cope, E.E. Iley, P.R. Elliott, T. Pawell, LB. Foster, A.J. Harvey, Bit. Helson, R.H. Holn, N-re. J.M. Munson, J.E. Mckee, J.A. Sheaf, R.T. Stephens, P.3. Warner, E.S. 'Wlutworth and D.C. Wood. plogies: Counoillors C.B. Alger and E.V. ton.
Visiting: Ccyimcillors LA. Pearson and A.L. Tate.
MINUTES
624. Resolved that, subject to the amendment of Minute 494 by the substitution of £45 for £40, the Minutes of the Meeting of 15th July be approved as a correct moont and sigeed by the Chainan.
COUNCILLOR LV. IIWIOL 625. Wembers learned with regret of the illness of the Ctnirn of the Conittee and it was so1v that the Chief Executive and Director of Finance convey to Councillor Maton the very best wishes of Members and their hope for a speedy and full recovery. BEC(MINID That, for the purposes of Section 65(1) of 4.Ie Local Government Act 1972, the Council approve the ill-health of Oo'unoillor E.V. ton as a reason for failure to attend meetings of the Authority. (231) (CE)
MCT0RING OF PERFOBMLffCE - MIETINGS 7Th PKBRUARY & 5Th JUNE 626. The Coiimdttee were satisfied that all necessary action had been taken. (21210) !INCIAL REPORTS 627. The Committee adopted the appended report of the Chief Executive and Director of Finance and that of the Treasurer, REC0QITh])KD That the action of the Treasurer in pafln.g the accounts(on) detailed in paragraph 1 of his report be oonfirsied. RATE RELIEF FOR CHp3ITA AND OTHER OANISAflONS (Minute 109/80) 1ST ASBINGDON SCOUT GROUP 628 The Treasurer reported an application for both nandatory and discretionary rate relief in respect of a garage in Nansen Avenue, Ashin.gdon used for the storage of scouting equipment. The Group was registered with the Charity Ccamiission and satisfied the requirements for me.ndatory relief. ItJO1tEED That, in addition to the 50% nnndatory relief, a 71 further 50% discretionary relief be granted. (4447) (T) ,'! ( Finance and. Personnel Coittee
11 AND 15 PUR]2YS WAY. R0C'0BD a BATING AND GEEAL - w 629. The Treasurer reported that Fircastle Limited occupied these premises until 11 th August 1978 when they went into receivership. Three dividends were declared totalling 59p in the pound for preferential oreditora only. The receiver had obtained his release. BCC@!ME2U]ED That the balance of rate in the sum of £1153.59 be written—off as irrecoverable. (22022) (T)
GRANT AED_jQA7 BEQIJESTS - EOCBFORD ROAD SAPET STUDY GROUP 630. The Treasurer reported that the Stufly Group had launched. an appeal for £750 to buy 4,500 reflective discs so that each Jtmior School Child could. be given one to wear on dark mornings and evenings. IECC2@IENThD That a contribution to cover any short—fall in the appeal up to a m.mum of £100 be isde from estimate provision for gisaits. (227) (P) so2 a CRB W.EJ, 1ST OCTOBTh 198O (Minute 543J8A3) a 631. The Treaaurer reported that all fees and charges bad. been reviewed and, with the approval of the Cbairnvtn, the appended Schedule of Charges was to operate from lit October, 1980. (708) CT) SDPPID(TARYEETTJ(&TEA21DVIBfl€1T — fl(PROVT5 TO COUNCIL kJDuu 51578) 632. At the request of the Ibusing Services Cittee it was BECO)Q(INDBD (1) That a supplementary estime.te be approved in the nn of £57,000 to be financed from the Housing Revenue Account Working balance. (2) That the following virent be approved : - From To Amount
Underfeltin.g 80 Re-wiring of Council &uses. £20,000 properties, a Stambrid.ge Boadj S Doggetts Close. (225) (T) VIRE2N — MILL HALL (Minute 596/80) 633. tECCENDED That the virement requested by the Recreation and Anen(ties Coittee be approved. (6643) (T) Ifl(ED PLkNNfl C(S21TS A CAR PARK, 578013TH STBT, ROCOPD (Minute 385180) B BARRflIGTONB XYI1TAGE, m)OKtaY0AD. AALYLEIGH (iaimte 572180) 634. The Director of Administration reported that the velopnt Services Cctmittee had. now considered these applications. BECCeIThflD That, for the purposes of Regulation 4 of the n and Country Planning General Regulations 1976, the developnnt referred to in a application ROC/51 0/so be carried out subject to the conditions detailed in the report of the Conservation Panel dated the 2nd June, 1980 and the development referred to In application BOC/732/8o be carried out subject to j1 the conditions in Minute 572/80. (4916 & ROC/732/S0) (Me) Finance and Personnel Committee
HEALTH AND SAFETY AT WORK ETC. ACT 1974 655. The Chief Executive and Director of Finance reported that the Council was required periodicially to review its current Safety Pqlicy. RECCiME2UIED That the revised Policy Statement, as appended to the Agenda, be approved. (7785) (i'tr) VEHICLE AND PLANT RFIFIAACEMENT lUKE) (Minute 622/77) 636. The Director of Technical Services reported on proposals to vary the programme within the limits of approved estimates. Adjustments and additional items would inwrove efficiency and. make the work
shops more self—sufficient. I
The Director also reported that he proposed to negotiate with local dealers to obtain plant and equipment at a discount • The dealer would be assured of all Council orders for his goods during a specified period and, in return, would.' offer a special discount • Both parties would benefit from a continuing relation- ship and previous proble with warranty work should be overoczie. The procedure would be used only for Contracts estimated not to exceed £10,000 and would thus be in accord with Financial Standing Order 4.5. ZCECOb!FN1fl That the purchase of the following plant and equipritnt be approved ; fleet No. Isoription Cost Note £ Additional large chain saw 500 Neoessary because of Hock].ey Wbods Programme (Minute 597/So) 955 ltke triple mower quintuple 1,300 Will considerably in- crease capacity. 840, Two Harter Condor &,wers 1,800 Two heavy nnchines to 841, replace four li&it ones. 842 & 843 No triple—ng ride—on 6,000 Needed because of in- Mowers crease in number of medium sized areas of grass. Twos e llx2ainage Itohine I ,400 Hired machine proved satisfactory in improving subsoil drainage.
One Rotary and two Cylinder 1,100 Spares to keep machines fronts for Condor Mowers in use whilst repairs are effected. PIflMIS SHOP Air Compressor 1,500 To provide high pro satire air for large tyres and to power tools. - 717 'rii r r I !F'I 'l1U1V Iim''!II I''P''
Finance and Personnel Connittee
Description Cost Note S £ Bearing Press I ,150 Removal and replacement of bearings, suspension bushe etc.
Greasing ?.chine 350 Present nachine is scrap. Mower Grinding ).chine 4,300 For annual overhauls and general servicing.
(226) (DTS & T)
JOINT STAFF AN]) SAW@TY PANEL
637. RECOMMENDED That the appended Report of the Meeting held. 29th July be adopted.74545) (CE)
STAFF - WAR]ENS -. CHIGNAL HOUSE,, LITTLE 'IÜH8ATLEYS RAYLEIGH 638. The Director of Health and Housing reported that estimate provision had been • made but fori.l approval for the appointments was necessary. RECOMMEItDEID That the establishment of the Directorate of Health and Housing be increased by the creation of Post 11.66 Warden and Post 11.67 Deputy Warden, Chigeal House, Rayleigh. (F?) (Dm1)
HVTLLBBThGE COMMUNITY ASSOCIATION - cioiemnr CENTRE (Minute 15/79f4)) 639. The Chief Erecutive and Director of Finance reported that the Association had been offered further loan facilities by the Brewery for izaprovenents to the Bar and Club Area and that he was satisfied that the Council' s interest was fully protected. BECOMMEINDED That approval be given to the Th.lllbrid.ge Community Association for a further loan to be arranged in a sum not exceeding £5,000. (1502) (CE)
CHURCH END, PAGLESHAI'i - YIBE
640. The Ward Member wished to place on record his appreciation of the very great S assistance given so promptly by Council Offioere following a fire.
EXCLUSION OP THE PUBLIC
641. Resolved that, in accordance with Section 1(2) of the Public Bodies (Admission to Meetings) Act 1960, the public be now excluded from the neeting for the reason that publicity would be prejudicial to the public interest, the business about to be discussed being±he subject of confidential reports.
STAFF OUTDOOR - POST T .16 waIw/xBcacsT 642. The Director of Technical Services reminded Members of the .nagenent Plan for Hockley Woods and of the necessity for an experienced nan to supervise and. to carry out this and other work in the woods. A very suitable nan had. been engaged but the grading of the only vacant post was too low. Because of the nature of the employment, it was not possible to calculate bonus so a grading to compensate had been selected. CO!IDED That the establishment of the Directorate of Technical Services be varied as under w.e.f. 1st October, 1980.
'US '•u'i, I J'rrrI!'ç'!irl '9'1'' Finance and. Personnel Conittee
M4.nii }ialrjiflujfl 1980181 £ £ £ Insert Post P.16 Warden/krborist (Staff Grade ?4isc.6/7) 39% 4,581 *4,104 Delete Post P.24 Grotmdsman (Manual Grade) £63 Basic + Average £20 Bonus per week £4,420 per annum average
* Personal conenoing point
Saving 1980/81 £158 (approxinately) is. half year Additional cost, top of at current salary new Scale €161 (approximately) and wage levels. (w) (DTS&T)
XiK ST'D31 - APPOIWN'1ENT (YPCOI4SIJITMiTS
643. Arising from the discussion in the previous Minute. it was P. EC0MME2D That !ssrs • Price Waterhouse be appointed to carry out an in—depth investigation of the whole of the Work Stud7 Section and its operations and report to the appropriate Cotinittee. (167 & 228)
PUSE COLLECTION SERvIp jMinute 622JQ) 644. The Health and Hitways Coittee had req.uested a. supplementary estimate to cover overspending occasioned for reasons explained in fun at their Meeting. The Chief Executive and Director of Finance confirmed that there were still substantial savings on the former budget.
RECONMENIED That a Supplementary Estimate be approved in the sum of £16,930, to be financed as follows:-. Supplementary Estimate provision £10.000 General Rate Fund Revenue balance £ 6,930. (240) (T)
Chaàn
- 719
4t 3 4enda Item 5A
ROGRFOIW DISTEIOT_COUNCU
FINAIiOE ThD PERSONNEL COMMITTEE
16TH SEPTB2'IBER ]3$0
REPOItT OP TEE CHIEF 'TIVE flECTORINANCE
LOANS POOL TRANSACTION
M.L.R. (Minimum Lending Rate) has rained at 16% and short teni rates have rained at between 16 and 17w.
Longer period loan rates, a1thou dropping in early July, have tended to rise over the past month with little si of reductions in the near future and borrowing has remained short toni.
ANALYSIS OP LOANS ifTirrID IN LOANS POOL AS AT 29TH AUGUST ]9D
Av. Bate of Interest £
Mortgages — WE1B 6,753,129 34.14 10.00 — Others 264,183 1.34 5.94 Bonds — Negotiable 1,500,000 7.58 11.96 — Mortgage 3,550,000 17.95 12.06 — Local 868,750 4.39 10.82 Stock 3,000,000 15.17 12.50 Temporary 3,842,000 19.43 16.91
19,778,062 100.00 12.22%
ASIS'EFID CAR PURCHASE LOAM SCHRIE- In accordance with Minute 200/74 the following Car Purchase Loans have been approved since the last Ccmnttee Meeting and are reported for intonation.
Mania Desition AmoimtC
C.A.P. Thomas Legal Assistant 1375.00 U. Lands Manager, Central Services 1050.00 720 G. Winch Cle& of Wo±a 2002.53. tD DISTRICT COUNt RI 9 T PfliANO MiD PBRSONNELTtfl ()(lMIfl'1ta 16GM SNTBt 1980
1. Accounts Paid. Accounts amounting to £9,448,516.85 were paid during July and August. The Coninittee' a oonfirnation of payment is requested. 2. Capital and Revenue Estimates 198OJ1 c) To review the Capital Expenditure with the planned expenditure for the year.
CAPITAL PROCBMQT 1980/8]. Connit tee Estimate Estimate to Actual to Ccnparison of Actual 1980/81 31 August 3]. August to Estimates to -4 1980 - 1980 31 August t9$Q_ £ £ £ £ DEV10WENT SERVICES Conservation Grants 40,000 16,667 16,667 —
40,000 16,667 — 16,667 — flNARCfl PERSONNI House Purchase Loans 400,000 166,667 17,814 148,653 — 11 (Note i) Loans to Outside Bodies - — 8,500 6,500 + Grants to Outside Bodies 2,6&) 2,500 1,406 1,094 — 56 Mnlnistrative Buildings 10,000 — — — Land — — 50 50÷ Off ice Equipnen.t 33,120 — 883 885 + Delayed Schemes 445,760 169,167 28,653 140,514 — RALTH & flICbMI5 Sewerage General 79,500 14,500 — 14,500 — Highways General 10,000 — — — Delayed Schemes — — 4,692 4,692 + 89,500 14,500 4,692 9,808—
72i I 1 'r fl,7 9!'' ! 'I• "
Conmrittee Estimate Estimate to Actual to Comparison of Aj 3 i&}/ ii 31 August 31 August to Estimates . 1980 3l_4igus% T9'5 t £ £ % HOUSING Rochford Desigued 2,462,370 789,833 1,044,582 254,749 + 13 Southend Desigued 140,000 88,846 120,200 31,354 + 15 Private Develoents 6,380 Improvement & Repairs 226,960 39,814 7,118 32,696 — 1 (Note 2) Munioipalisation .. 22,485 22,485 + Land 74,000 — 13,404 13,404 + Housing Assn. Loans 185,000 149,423 143,459 5,964 — 9' Improvement Grants 35,000 14,583 24,869 10,286 + 1 Home Insulation Grants 10,000 4,167 3,644 523 — W Delayed Schemes — — 3,908 3,908 + 3,139,730 1,086,666 1,383,669 297,003 +
BEC}?EAPION & .MIE&flIES Rae. Guunds & Open Spaces 22,500 1,075 1,075 + Corunity Centres 275,000 — — — Sports Hall & 666,350 17,063 59,349 42,266 + 34 Swimming Pool Delayed Schemes 9,298 9,298 +
963,850 17,083 69,722 52,639 +
TOTAL 4,678,860 1,304,083 1,486,736 182,653 ÷
Notes: 1 Activity suspended as a result of H.I.Ls allocation 1980/81. 2 Much reduced level of activity due to H.I.P.s allocation 1980/81.
3. Insurance a) Claims To report the claims made, settled and outstanding. There have been claims maa.e claims settled since the last report. . 122 Total No.of SETTLRD Outstan4g Risk Claima Claims Mount Claims Motor Vehicle 2 2 648.75 Third Party 9 22 261.49 108 Other 3 7 772.30 b) Accidents to Motor Vehicles
To report the accidenth involving Council Vehioles which have been notified to the Insurance Company since the last report.
Date of Accident Vehicle gatimated amount Rema*s ___ of 9.6.80 OLA 755P C170 Wind blew garage door against vehicle.
25.4.80 GVX 455T £ 50 Shattered windscreen. 4. Rating and Valuation a) Rateable VaLue The rateable value of the Distriot was £9,892,247 at 1.9.80 an increase of £57,668 over that reported to the last nmeting. b) Court. To report the number of cases for the recovery of the General Rate, taken up to 1.9.80. Number of Summonses Number of Distress Nwnber of Distress Number of Warrants Obtained Warrants to Bailiff Applications for Connittals ______Outstanding
328 225 88 7 a) Collecticm of General Rate (period to 1.9.80).
1980/81 1979/80 %oftotaldabjt £ %oftotaldebit 5,036,494.98 50.6% 3,864,191.68 47.6% a) teitebates Granted to let Bevtember iL980
No. of Rebates No of Rebates Amount Average 1st Half Year 2nd Half Year Granted Rebate
0/Occupiers and 1951 156425.09 £80.18
Local Authority dwellings 544 45l35.8 £82.97 723 !T1 ¶ —I r'ir' r''I!'!1'FflPU 'u' lll!
Ron Rebates and a o) Allowances w Total No, of Total No. Granted Ay, Weekly Applications - Mount Local Authority Dwellings 527 503 4.38 Private Dwellings — Furnished. 2 2 4.21 — Unfurniehed. 211 194 443 5. Income To report the income received (excluding general rate.s) over the ynnin beads for the period let April 1980 to 31st July l980
Type Znoczue 1.4.80 to 31.7.80
General 404,298 House Purchase Loans 233,167 Housing Rants 601,502 Government Grants 2,498,660 Invested Loans Repaid - Principal 740,000 — tnterest 1,042 General Loans 8,090,000 12,568,669
6. House Purchase Loans
a) Loars Approved 1980/81 1.4.80 — 31.7,80 No. £ Scheme 1 1 17,500 Improvement
1 17,500
b) Sunnnaof Building Society Support Lendling Schenie 1980181 Abbey National D.S. Halifax B.S. (t5o,ooo) (E300,000)
No. of submissions since 1.4.00 9 12
No. of cases granted offers 2. 3
Total amount of of4'pr/coapletions £5,000 £54,125 No. of oases declined/withdrawn 3 4 No. of cases to oorwlude 5 5 S ii Ir 'F I •ii'.P • ¶ !I1 !• o) rar (NOrfl&_H.P.L. Cases)
The following statement of arrears as at 31st July 1980 is submitted.
6 months but Monthly less thanL 1 case Total Instalment Remarks 2677A 259.54 259.54 41,24 Judgenent obtained.
5 montha but less than 6 2 cases 13053__----— 36.79 Jud.gement obtained. 730.22 934.07 133.24 Judgsment obtained. 4 monThs but less than cases 006411 127.35 28.99 Cc*mnencing proceed—
23(211 363.05 76.99 Agreed to pay £20 pm. 231911 265.67 756.05 57.81 Ccuencing proceed- ings. 3 months but ______8 casga 1559G 105.25 32.65 Cccmmncing proceed- ings 2324B 161.70 53.30 Ccmencing proceed- ings. 23583 36.56 12.18 Commencing Proceed- ings. 2461L 271.10 79.27 Agreed to pay £20
2622J 345.66 109.72 Commencing proceed- ings. 26523 29.87 9.37 Commencing proceed- ings. 27080 240.36 75.26 Paid £75 August 30. 2726E 234.20 1424.70 65.53 Commencing proceed- ings. 2 months but less than 8 cases 0452A 64.89 22.52 Judgement obtained. 1068B 67,33 27.59 Commencing proceed— jugs. 1347R 64.69 27.36 Ccnencing proceed— jugs 19553 70.78 35.39 £50 paid Aug 80. 2200A 90.30 38.55 Coimnencing proceed- ings. 232314 190.80 73.94 Paying £120 pa 2459E 127.08 50.28 Cnencing proceed— jugs. 2905E 252.74 920.61 118.12 Commencing proceed- ings. 1 month but ______2030.67
1 72Fc , '!'UI'
Less than 1 month __ 193.19 69 cases _6526.63 .
* Over £5 = 13 cases. £2 — £499 6 cases, Under £1 = 14 cases.
Notes re: Oases itemleed in May 1980 but now deleted:—
113)2 Now owes less than 1 month 1347R Now owes lees titan a months 270)2 Bow owes less than 2 months 2930D No arrears.
Pollowing the issue of reminders during August an amount of £2030.67 was collected in respect of 26 of the above cases.
Previously reported to Conalttee as at 31st May, 1980 :— 77 cases totalling £4696.27 Total number of accounts 632.
a) Arrears (PSA Oases)
10 months but Monthly Remarks less than 11 1 case Total Instglzent
2764M 1061.56 1081.56 107.93 Judgement obtainc 6 months but less 7 2 cases 27930 ioo.e6 114.61 Juâgement obtainc 279611 895.50 1596.36 143.75 Judgement obtainc
4 months but less than 5 1 case
27760 546.84 548.64 118.12 Judgement obta•.
3 months but lees than 1 case
2773N 426.93 426.93 142.31 Ccciencing proc7
2 months but less thanj 2 cases
2783Q 329.46 109.84 Offered to pay £20 p.m. 278711 25122 580.68 114.61 ingCarenoing procee I month but less than 2 5 cases 708.32 Less than * 3 oases 29.80 wa 1 !onth 15 cases —-4972.49 "'''ri !' ¶'! !L!h9 ill •H' !
* Over £5 = 2 oases. Under £1. = 1. case.
Previcmaly reported to Cccnittee as at 51st May 198K) : — 10 cases totalling £3137.88 Total number of aooounts 41, P01lodng the issue of reminders, during August an amount of £274.77 as collected in respect of 2 of the above oases. e) Arrears (Saisoqllflouse Oases) 3 months but Monthly less than 4 1 Case Total Instalment Remarks
2876G 225.83 225.83 68.86 Agreed to repay arrears by December 1980. 2 months but less than 3 2 oases
2875E 190.86 95.43 Commencing proceed— ings. 29490 1554 346.80 77.97 Ccnwncing proceed- ings 1 month but iess than 2 45 2! 1662.57 Less then 1 month * 6 cases 65.36
24 oases 2300.56
* direr £5 3 oases. £1 — £4.99 2 oases. Under £1 1 case. Following the issue of reminders, during Angust an amount of £569.62 was collected in respect of 8 of the above oases. Previously reported to Committee as at 31st May 1980 :— 9 oases totalling £901.63 Total number of accounts 198
727c '! F ACEThA ITF& flNANCt: &N2 1rcr 't, (X)!' 2YTC
Current C}iirr IcC HOUSE IflRCEASE W&NS Qarge Rentption G'c.rge G rn ?.Q) 2r4 ]nquiry 1nrge 6.50 1.00
(a) Search Fees
Registration of a charge in Part 11 of the Register 19.25 Filing a definitive certificate of the Lands Tribw1 under rule 10(3) .75 Filing a judgrrnent, order at applicatiort for the variation or cancellation or any entry in Part 11 of the Register 2.00 Irapection of docunt filed, under rule 10 in reapectof eachparcelcif lard .75 Personal search in the whole or in part at the Register .65
and in ad&ttion in respect of each parcel of lard above one, where under rule 11(3) the search extends to mare than one jarcel, subject to a vnxisnzm of £4.00 Official Search (including issue of official cart— ificate) in tie whole of tie Register (b)inanyoneartoftteBegiater l.6o aM in a4dition in respect of each parcel of lard above one, where under rule 11(3) mcxc'e than one parcel is included in the eaue requisition (whetter the requisition La for a scare.h in the whole or in 1 any iart of the Register) aibjeot to a mxjnum tiC £6. Office copy of any entay in the Register (not Sno- lucling a copy or extract of any plan or document filed pursuant to these Rules) .45 Office copy of any plan or other document filed ptwsuarrt to these tl.es sucth roc480ruthJo 4 fee aa may be fixed by L.he registering authority nec— H arcing to thy time arid xt. U involved. (b) Fees for Replies to Fncpiiries Part I -. (a.) where relating to oze parcel of lant only, aix defined in lhds 2(2) 5.75 (b) there relating to several parcels of land (which a. single reqLLisitiOn for an Official Search would cover) and delivered on a single form:— for the first parcel of land 5/15 for each additional parcel of laid 1.4) (provided that where the fee on that basLe taould ext eed £60, the amowtt is to be fixed by arrangioent between the solicitors and the District Council) I I A ! I!II'''1I!'' P I' V rTr'' I'' II1!I''I! '''' P !! •!''! PINAliCE MW ]7SRSGX'CL W?CQ!PTEE
Current (Thario fro• Part U - where relating to one areol of lard only or to ias!/o - several ixLroole a alrigJa form:— for each printed enpiiry numbered in the tom .45 for any and each ftther enquiry aMeci by solicitors and ioh the Council is 411jn to a,twwer 1.10 0 ,4.) (The Rules referred to above are tie Local LaM Clnrgea Thales 3.979 (s.i. 1979 No. 1404). to
O01Y D0C1JXPTS Copiesof PJsainn€ Consents (V.A.. absorbed) 2.00 2.50 RFhTS!?F OP J)CY0BS icormalcbarge 1OO0 entrte 1.00 1.00 Special Abated rate per 1 000 entries (Street Indices s&ne rate)
CONCESSIONAJt( BUS PME3 Charge per pass 4.00 .O0 wo.f. Th/o C0ThCIL MThrnTES Minuto 495/au Yearly Chti.rge 12.00 23.00 *
* Accounts already raised therefore will have no effect on Income in eo/si .
a w '729 LQ
RA!PRW
Minutes of the Joint Staff an a4ety Panel
At ajein held on 23a t$8QRtth! Council Offices, Rayie, spnt: Council Side; Counoiflox's A.J. Harvey and LV. Maton. Staff Side: NesaDs. G1L ColleyM DS.W. Qo3.ltna, U.N. Scoging.
Apologies: Counoillor D.C. Wood.
31. Resolved that Counciflor A.3., Harvey be appointed Chainan of the Panel for the remainder of the munioip&. year.
Resolved that the Minutes of the )eting of 27th May 1980 be approved as a. correct record.
!!An AEPRAISAL 32. The Chairman explained that the Policy and ReflOuroew Qittee were reomending the introduction of a I ortal tystem of staff appraisal as a matter of Council policy, that 'the Council would consider the reconunendaticin at its meeting on ftnzz'sd 31st July, and that this meeting of the Panel had been deflberately called beforehand because the Council still hoped for the full co—operation of the staff in 'the sohecie and wanted the views of the Staff Side in this respect. Mr. Soogin replied that the Branch cecutive Cittee wanted to reocend sff appraisal and were proposing to do so but tat cm recent decisions on staffing had taken precedence. He thoutat that the revised appraisal fonas made for a more acceptable scheme. There were still fears amonet staff about prejudice on the part of the officer carrying out the initial appraisal but he was reassured by the Chairman's experience that in practice any such 'bias would be iloticed and. the situation corrected at the next level of the taisal. The advantage of full participation by the staff was that they wouJ..d have the opportunity of seeing their appraisal, and of ocanenting on any aspect about toh they were dissatisfied. The Chairman thou&it that the Council would adopt the recontendation to implement 'the staff appraisal scheme and that it would be help- ful if the Panel adopted a positive approach. The Panel ajeØ to endorse the introduction of the scheme forthwith on the basis that all staff would be appraised but that there would be no czipulsion on members of staff to examine and pcent on theIr appraisals if they did. not choose to participate in' -thiS way.
W 73 ,- , 'p 'r ,r' I" l '"''I! !!" ''p P !!IIIP! !'Ir!'r!u• P r
Joint Staff and Safetg Panel
______w 33. The Chairman mentioned that the Chief Executive and Director of Finance had met Mr. Scoging on fth July 1980 to explain that, in order to achieve the economies in expenditure required by the Government, the District Council would in 1981/82 han — amongst other things - to reduce staff numbers, and. that because of the level of savings needed, redundancies would be necessary. Re added that the Chief eoutive and Director of Pnarpe had addressed all the staff who were at work on Friday, 25th July on the decision taken by the Policy and Resources Comn.tttee as to how the savings would be achieved - inclncling a reduction of about fifteen staff toh would save around £150 ,000 in 1981/82. In order to achieve the full savings on salaries in 1981/82, any redundancies mi&it need to be effective by 1st January 1981. Mr. Sco.ng stated that, quSte naturally, the staff were unhappy with the announcement, but were grateful for the Lull and early explanation they hadreceived of the Council's policy. Re suggested that as part of the exercise and to avoid oocpulsory redundancies, the Council should also consider whether savings could be achieved by not filling the casual vacancies which arise on the establishment, or whether these miit (where suitable) be offered to the incumbent of a poet which was identified for redundancy. Movement between posts within the Authority in this way mi4tt avoid the need. for declaring staff redundant. Re also thouit it wrong that the Council should be reported in the local Press to be cutting its staff whilst the same newspaper carried advertis&nents for staff vacancies. The Chairman pointed out that departments shared different disciplines and expertise which, in many cases, would prevent a free inter-change of ataf betweeidepartents. Certain poets carried key responsibilities and it was not possible therefore for the Council to aee, as a general policy, to leave all vacanoles unfilled but there would certainly be careful consideration before any post was advertised. Be explained. that the Chief Executive and. Director of Piiw'oe would be examining all departmental establishments to determine which posts miit be saved. This would also involve the identification of persona to were not making a full contribution to the Authority. _Psl aa'eed that, initially, the proposals which enierged froc the Chief Executive and Director of Finance's review should be the subject of discussions between him and. Mr. Scoging, and that arising therefrom, the proposali with any amenIment$ which ai&it have been agreed should be brou.t to the Panel. ( Mn Sooging reiterated. his ccnce. over' the filling of vacant posts. The C14e1' Exe,utive and. Director of Pinance explained that there was already nmoh clonr control over this than in the past, that he personally was responsibLe for giving the necessary authority, and. was doing so only after consultation with the Chainian of the Panel. Mr. Scoging said that there were many vacancies occurring and that he felt redundancies could be avoideit. Beô.undairy was a trauzaatio experience to endure, and. there was the d.1tngar that te Council would create an atmosphere of uncertainty in which ntaff who the Council could ill—afford to lose would be leaving the Authority beoaxzse they were unsure of their future with the Council. Staff were concerned that the review should be completely fair and the Branch Executive would lend its Lull support to any person who it felt was being rcngi'ully dismissed. The Chaiamian emphasised that the Members
p731 Joint Staff and Safety PaneL
of the Panel would make themselves available to hear representations about any member of staff who was diagnmtled by what emerged from the review. He was sure that the Counoil' a policy of granting early retirement would help with the situation. Mr. Cofley thout that there were a ndmber of sta.f 'who mj*t be interested in taking early retirement but who were reluctant to make enquiries for fear of drawing attention to themselves in the review and finding themselves being made redundant - even if in the event of having learned the terms, they would have preferred to remain in employment. The Chairman stressed that the identification of unnecessary posts and the policy of early retirement wore aepante issues but accepted that there was a need for more information in thin respect. The Chief Executive and Director of Finance stated. it would be difflcult to give any general advioe on the subject, as the benefit of early retirement to the individual would be different in each case depending on age and length of service. There were examples of staff who bad made enquiries and had not then pursued them. The staff had nothing to fear in making these approaches. Be appreciated that staff at Rayleii — who had no personal contact with the Payroll staff in the Finance Directorate at Rcobford. - mijt feel hesitant. The Senior Payroll Officer was used. to dealing with confidential personnel matters, and that to allay staff fears the Chief Executive and Director of Finance would arrange for her to give particulars of the individual benefit of early retirement to any member of staff over the telephone on an inforne) basis and with no official documentation or record kept of the emuiries. It would then be up to the member of staff concerned to come forward with his/her request on an official basis or not, as they saw fit. The Panel agreed that such az'ranaements shthfld be introduced and that the Staff Side should bring them to the attention of its members. The Chief Executive and Director of Finance explained that there could be persons seeking early retirement who the Council did not wish to lose, that to cant early retirement was a discretionary power of the employer, and that the Council m.tt wish to persuade a member of 5taff not to leave. The Chairman agreed, but added that in practice actual refusal of a request was remote. It was more likely to be a question of timing in order to protect the Council's interests. The Panel agreed that this was a fair approach. The Chairman repeated his assurance of a Member—level' involvement in the exercise and promised to meet with the Chief Executive and Director of Finance to conduct a careful review of the list of staff vacancies. He emphasised that vacant posts would be filled only if this was ccnsidered essential. The Chairman confirmed that all the Council' a staff - including those outside the main offices - would be involved in the exercise, and that deferring
732
I I! ii I 442L 1StcUiUi
the Council's oagta prcg2anne (including Clemente Ran Thase III) would not produce the savings on ven expenditure which the Council were required to make, He aai that certain officers would be given more responsibility and rewarded accordingly. It had been the Council' a policy over the years, if the opporttmity presented. itself, not to fill senior posts, but to re—structure, to give re—gradings where appropriate, and to achieve a sning for the Council. Mr. Scoging replied that this policy was welocned by the staff. The Pe2iel that the discussion had been useful, and the Chaittan enjthasised that the Members would be available to meet at short notice should the Staff Side want this at any time. t5j !STI]1Q 34. The Chief cutive and. Director of Finance confuted, that the exercise should be completed by the end of September, aM the Panel a'eed to meet at 7.30 p.m. on 22nd October 1980 at the Council Offices, Eayleit.
I
/ S
. 733 u'MI! F11i1H ir''r'u' ir'j'I''' rirni r'i i'u'''UIP
W ROCEFORD DISTRICT COUNCIL
Minutes of the Performnce Review Sub—Committee
At a Nesting held. on 18th September 1980. Present: Councillors Mrs. M. Garlick (Chairman), R.E. Boyd, Mrs. P. Cooke, LJC. Cope, A.J. &rsrey, R.H. Jiolnian, R.A. Pearson, R.T. Stephens, C. Stephenson, R.A. Ibylor and E.S. \Qhitworth. Visitingbr Invitation: Councillors J.A. Gibson, Mis B.!G.J. Lovett, LA. Sheaf and B. Taylor.
!ffNUTES
645. Resolved that the Minutes of the Meeting held on 17th July, 1980 be approved as a correct record and. sied by the Chairman. !UT0RDTG CI? PWQR?i4NCE )EETINGS OP 31$T JA1IUARY E 5TH JIThIE i.2Q
646. The Sub—Committee were satisfied that all necessary action had been taken. (21210)
CAPITAl PRCGRAMME 1980/81
647. The freasurer reported on the Capital Programme. (1600) APPOINUENTS TO OUTSIIIE BODIES JMinute5OEJSO)
648. The Su.b.-ConLttee con.tinued their review of the Council's representation on outside bodies with an investigation of the organisations providing for the arts, recreation or counmmity facilities. Pro fors detailing the status and functions of the bodies were considered and the Sub—Committee agreed;—
(a) Aehingdon and East Hawkwell Memorial ll Pnagement Committee - Representative Coimoillor E.V. ?ton that as the Parish Councils also kept the position under review and the District Council's infor,l links with the body would be preserved in any event, the appointment in 1981/82 be not filled. (nA.) (b) Censwdon Commranity Association — Representative — Councillor T, Pawell a that, as the Council was at present able to nMntain infonial links with this body without the need. for an official representative, the appointment in 1981/82 be not filled. (Bk)
(c) Estern Council for Sport and Recreation — Representative — Counciflor LH. Adcock — Deputy — Counoiflor LA. Sheaf
that the Council continue to be represented on this organisation as at present. — (a.) Hu.llbridge Community Association — Representative Coun.ciflor Mrs. J.N. Jones
Thallbridge Community Association - Executive Committee — Representatives - Councillora Mrs. J.M. Jones and LV. ton that the Council continue to be represented on this body as at present. ;• - 734 F' r
Performance Review Sub—Committee
(a) Rulibridge Sports and Social Club — Representatives — CouncillomA.J. Iney and LII. Holnnn
(1) That the Council continue to be represented on this body as at present. (2) That, in view of the Council's financial. ooxtitment, the Club be asked to convene a full Meeting at which progress can be discussed. (CE) (r) Rochford District Sports Council — Representatives — CoimciUors E.H. Adeock, R.A. Pearson, LT. Stephens and B. Taylor (1) That the Council's representation on this body continua to be drawn from the Recreation and Amenities Connittee. (2) That representatives of the Roohford. Sports Council be invited to meet the Recreation and Amenities Cittee t1 discuss their present level of activity and the organisation's future. (3) That the inclusion of an appropriate item in "Rochford News" in an effort to boost the membership of the ornisation be suggested to them. (nA. & a)
(g) Queen's Silver Jubilee Project Development Contittee —, Representative — Counoillor A.J. rvey
that the Council continue to be represented on this body as at present.
(h) Bayleii Mount Ical Donittee — Representatives — Councillors J.A. Gibson, Miss B.G.J. Lovett and TJ Warner (1) That the level of the Council' a representation on this body be reviewed when next year's annual appointments are made bearing in mind the need to maintain the Council's voting rights. (2) That the Head of Legal Services report cm the terms of the agreement under which the Council carried out maintenance wo± to the yleigh Mo-ant. (LA & HIS) (i) Rayleigh Scouting Association Foundation — Representative — Counoillor Miss B,G.J. Lovett that the fact that this body bad been superseded by the Crouch Valley Scout Council be noted and that Cctm.ciflor Kiss Loveti's appointment as the Council's representative on the successor oraisation be confined. (LA) BECCfrQ&DU2D That the foregoing proposals be approved. (227)
CONTBACT CIE.AMfl — CINTS EkUJ AiD CQTROL A1 ISSUE PROTEJCTTVE CIA) VBING IMinute 4957SO 649. The Sub—Committee noted that contract cleaning had been introduced at Clements Ihil and that savings of approximately £8, 000 were expected over the previous year as a result of the change in the arrangements. The present procedures for the control and issue of protective clothing were discussed and. a further report requested from the Officers on other meats of provision and control • The Members were concerned that some D employees did not wear the protective clothing with which they had been 1'I'!UPr'T ! C 'r ''rItr.r '!!!''' ni '!! II — w Perfonrsance Review Sub—Connittee
issued and the Officers were asked to give appropriate instructions.
REC0NMFNTiED That the foregoing action be approved. (226) (rxus)
ITENS POE. NEKT AGENDA
650. The (thainEn mentioned that arrangements were being made for the annual Departmental inspections and for a visit to the Computer Centre and that Members would be advised of the dates and times in course. (1600) TEACH-TN PR0GB1E
651. The Chainan reported that the Teach—ms on Highways and Sewerage arranged for let October and 15th October respectively had been postponed and that details of the revised prograe would be notified to Members in due course. (1600)
Cknnit 44. s _____ !L ! I '! i'r ¶•1' ROCHFORD DISTRICT COUNCIL
SL LOCK-DINGLEY AMAJM COUNCIL OFFICES. Du-.ctov of AdynInlstistêon ROCHFORDI T.öspIwns £wtMn# a' Lu 645344 ESSEX 554 * SW My Af. Your A.? 19th September, 1980 when calling or telephoning please ask for
Dear Cciunciflor, Members of the Council are sumoned to an extraordinary meeting as detailed below.
Yours sincerely,
Direotor of 1dminietration;
Tuesday- 23rd September, 1980. TDIE: 7.30 p.m. PLA.CEz Council Chamber, Rayleigh. AGENDA
1. ArOLOGEgS FOR ABEENC 2. OVEI) AUDIT LMnruu!E 536/QJ
The Chief Executive and Director of Finance reports that the Council at its last meeting adopted a reooanend.ation of the Policy and Resources Contuittee to appoint the firm of Price Waterhouse and Company, Chartered Accountants, to carry out the external audit of the Council' a and the Parish Councils' accounts connencing with the audit for the 1981/82 financial year. Sections 154 and 164 of the Local Govemnent Act 1972 regulate such appointments and require the Council to (a) give one month's notice to the District Auditor of the intention to move a resolution to appoint an approved auditor (b) have regard to any written representations received from the District Auditor prior to the meeting at which the resolution is to be moved - 737 II I I• 1!'' 91 I!1IIUy
(c) submit a copy of the resolution to the Secretary of State for liLa approval (a) obtain the approval of the Secretary of State to the actual appointment. Before approving the resolution the- Secretary of State is required to have regard to any representations the District Auditor might make to him on the matter. The District Auditor was very much involved informally in the deliberations leading up to the Council's decision. Re met initially with the Chief Executive and Director of Finance, subsequently with Councillors A.J. Rervey end .V. Maton and fip1 ly appeared before the Audit and Woxc Study Panel. Althou.gh there had been this Involvement it was considered following the last Council Meeting that in order to avoid may oomplicatiofl the fott1 procedural step referred to in (a) above should be strictly adhered to and notice was served on the District Auditor on 13th August 1980 to the effect that this extraordinary meeting of the Council would meet with the intention of moving the resolution. Representations have been received, from the District Auditor tch relate specifically to the private and confidential submission made by Price Waterhouse & Company to the Council. (See Agenda papers for Finance and Personnel Concittee on 11th June 1980). The District Auditor's representations are likewise circulated private mid confidentially to Members only herewith. Advice has been suit ,frn the Department of the Environment as to the reasons underlying the legislative requirement on the Council and the Secretary of State.'t9 consider such representations. Basically these are tevfold. i.zt on ounds of financial probi4y- 'and secondly to prevent snthoritfes changing auditors because their findingewere un- palatable. Whether the approved auditor is competent is also a matter for the Secretary of State but separate provision is made for this in the legislation. The representations appear defensive of the District Audit service rather than critical of either the Council or Price Waterhouse & Company and should be considered in this light. That, having considered the various merits and demerits of District Audit and Approved Audit, having had detailed discussions with the District ,Aajlitor mid three firms of Charterad Acoountants end having coguisance of the District Auditor's representations, subject to the approval of the Secretary of State:— a Ci) the external audit of the Council's and Parish Counci].& accounts for the financial year beginning on 1st April 1963. and for subsequent years be not undertaken by the District Auditor but Instead be audited 'by an auditor appointed by the Council; (ii) the firm of Price Waterhouse & Company be so appointed; (iii) the District Auditor be advised aooording].y. (856)
S i '3S ROCH.FORD DISTRICT COtINCIL
Minutes of the Council
At an Extraordinary Meeting held on 23rd September 1980. Present: Councillors L.E:. Cope CChairvEn), LII. Adoock, NJ. Anderson, SW, Barnard, N.E. Blyther, K.J. Bowen, LII. Boyd, 1.11. Budge, Mrs. L.LA. Campbell—Daley, Mrs. P. Cooke, B.A. Crick, LE. Baley, 1?. Pawefl, R.D. Foster, Mrs. N. Garlicic, A.). Barvey, Mrs. LII. Heath, D.R. Heleon, XLII. Holnan, Mrs. JJ4. Jones, P.B.G. Jopson, Miss B.G.J. Lovett, Mrs. TM. Itdden, Mrs. J.M. Munson, J.E. Nokes, R.A. Pearson, J.A. Sheaf, LT. Stephens, C. Stephenson, LI. Tate, R.A. Taylor and T.J. Warner. Councillors C.B. Alger, 34. Gibson, LV. )kton, LS. Whitworth and D.C. Wood.
XCL!JSION OP THE PDBLIC
652. Resolved that, in accordance with Section 1(2) of the Public Bodies (Admission to Meetings) Act 1960, the public be now excluded from the meeting for the reason that publicity would be prejudicial to the public interest, the business about to be discussed being the subject of confidential reports. APPROVED AUDIT (Mutj36f8o)
653. The Chief Executive and Director of Finance reminded the Council of its decision to appoint Messrs • Price i.tethouse and Coepany as Auditors instead of the District Auditor and that the purpose of the Meeting was to complete the formal procedure to give effect to that decision. Sections 154 and 164 of the Local Govermient Lot 1972 required the Council to (a) give one month's notice to the District Auditor of the intention to move a resolution to appoint an approved auditor
(b) have rege.rd to any written representations received from the District Auditor prior to the meeting at which the resolution was to be moved (c) submit a copy of the resolution to the Secretary of State for his approval (a) obtain the appro-val of the Secretary of State to the actual appointment. Before approving the resolution the Secretary of State was required to have regard to any representations the District Aiviitor miit nke to him on the matter. Members had been supplied in confidence with a full copy of the representations of the District Auditor in which he conmiented. on the Private and Confidential submission of Messrs • Price tterhouse and Company made to the Pinance and Personnel Cccenittee (Minute 406/80). The Chief Executive and Director of Finance answered questions from , f Members to their full satisfaction confirming that Parish Crounoil 3 ' '—ii r' I' '!'' H! r'r1'iI' I Council a had to use the same Auditor as the District Council and that, W far from there being any conflict of interests, there was positive advantage to the Council in having the same flmn auditing and. in giving ?rtanagement Services advice He saw no difficulty in the finn neking iartial jwInent. Resolved that, having considered the various merits and demerits of District SmUt said Approved Audit, having had detailed &isctwsions with the District Auditor and three firms of Chartered Acoountants and having eoisance of the District Auditor's representations, subject to the approval of the Secretary of State:— (i) the external audit of the Council's and Parish Co.uncilst accounts for the financial year beginning on 1st April 1981 and for subsequent years be not undertaken by the District Auditor but instead be audited by an auditor appointed by the Council; (ii) the firm of Price Waterhouse & CJcmxpany be so appointed; • (iii) the District Auditor be advised accordingly. (856) (CD)
.
740
F \ ROCEFDRD DISTRICT 001)110Th
Minutes of the Develor*nent Services Contnittee
Ata Meeting held on 23rd September 19Qt Present: Coi.mciflors R.D. Poster (Chairman), LII. Adcock, NJ!. Anderson, S.W. Barnard, N.H. Blyther, K.3. Bowen, R.II. Boyd, W.H. Budge, Mrs LJLk. Caapbell-I.ley, Mrs P. Cooke, L.K<, Cope, B.A. Crick, E.E. Daley, T. Pawell, Mrs N. Garlick, A.J. Harvey, Mrs E.M, Heath, D,R, Helson, R,H, Ho].man, Mrs J.N. Jones, P.G.B. Jopson, Miss :131G.J. Lovett, Mrs T.M. Madden, Mrs J.N. Munson, I.E. Nokes, R.A. Pearson, 3.A. Sheaf, R.T. Stephens, C. Stephenson, A.L. Tate, B. Taylor, LA. Taylor, T03. Warner.
Apologies: Counciflors C .B. Alger, J.A. Gibson, LV. Maton, LS. Whitworth and D.C. Wood. flUTE. 654. Relved that the Nitrates of the meeting of 2nd September be approved as a, correct record and sied by the Chaian. ))NITORfl OP PERFDRMANCE — MixarnEs OP 6th isitusar ,&iw jQth JUNE. 655. The Conittee were satisfied that all necessary action had been taken (21210). LOCALn AUThQRIwis (nSTORIC sumDn1s) ACT 1962 - 4 CHURCH EOLDL 656. The Director of Administration reported that the Chairman of the Ootmcil had exercised his powers under Standing Order 18 to enthorise a grant of £647 + VAT for the replacement of four windows and the replastering of three external wails (18628)
PROIOSHD SOPPRSTORE IMPACT STITDLL 657. The Director of Town Plsnntng reported that a number of South— Essex District Councils planned a survey to ascertain the general impact, catchmant areas, customer reaction etc., of superstores. The survey, at the end of October, would necessarily involve se even1 ng and Saturday work with staff being compensated accordingly but, other than this, the only extra costs would be in printing the questionnaires. There was estimate provision for such an exercise. Resolved that the Council agree to participate to the extent of its available resources in the Study (TP5OA) (mIP).
ThYZBORD TOWN CTRE PLAN — PROJECT RBR)RT (Minute 57O/80J.. 658. The Director of Town Planning n1itted a Draft Project Report produced as a stage toward the Town Centre Plan. The Director added to his report, "Para 4.5 (vi) — The area around. the railway station and west of Bradley Way.'t
741 Development Services Coimnittee
Whilst appreciating the need to define a Town Centre Area, mnbers felt that the Sweyne Industrial Estate was so close and had, such an iedi ate and direct effect on the Town Centre that it should. be included in the area to be covered by the plan. Resolved that aubj eat to amendment to include the Sweyne Industrial Estate, the Project Report appended to the Agenda be adopted (T24) (ixrp).
SBRPACE WAPR DRAINaGE - EAB9MOOD BICOK AND GLE2WOOD AVThDE (Minute 604 (6)Jq 659. The Director of Town Planning reported that there were few large sites of potential development left in the area served by the systas but that a close watch would be kept on all development including extensions (4657 and 6686) (DUO.
.KPThICATION CC/R0C±J80 — ¶NO BO1JSFS AJXJ, 23 WEIIR PA1( ROAD, RTiEI(flj.nute 511AQ) 660. Arising from the previous Minute, the Director of Town Planning reported that the County Council had represented that the require- ment that the development should not conrianoe until the capacity of the Esatwood Brook bad been increased was unduly onerous. This was particularly so as the Health & Hiiwaya Ocmanittee had deleted some of the proposals for improvauent. Resolved that Ilinute 517/80 be amended by the deletion of all words in Resolution I after th&T on the second line and the substitution of "completion of works to the Ee.stwood. Brook culvert at Dawe Heath Road by the Rocbford District Council". (cc/nec/i/so) (DUO. MUCM APPLICATION XJR STABLES_,. 661. The Director of Town Planning reported that there wem a growing S nnmber of applications for the erection or retention o±' stables currently being processed and listed current examples. This nzmiber seed to justify the adoption of an overall policy which, whilst not pre—judging any application, would provide guidance for officers arid applicants alike. Resolved that consideration of all applications for the erection of stables be deferred for a report, within the next two cycles, by the Local Plans Wo*lng Party (158) (JY[P).
I SCHEDULE OP PLMINItE APPLICATIONS MI]) RECC)MMThDATIONS.
662. The Director of Town Planning submitted a schedule for consider- ation and a list of applications decided under delegation.
- '742 I ____ 1!! ' •i'i''r' 'r!''flI ! ' ' '''Pl',1 IrIprr !' ! 'u.i''' .•'' w
Deve1oent Services Coiiittee
DEL}flATION SCUEME
663. Further to consideration of Pane 17 — 20 of the schedule it was P. Resolved that authority be delegated to the Djrector of Town Planning to detenine applications for changes of use to private residential garden (650) (DTP). t0RINGS ft CROUCH £1 FAI1XE 664. The Director of Town Planning reported late receipt of a consultation letter from the Crouch Harbour Authority cone ening proposals for pontoon moorings end. a marina. Rescind that the Crouch Harbour Authority be infornect that this Council is of the opinion a) that the proposal is in direot conflict with the Coastal Protection Policy and nuld oreate undue pressure at South Fsmbridge. b) that the Fambridge proposals represent develoinent for which planning perniasioxz is reauired (4558) (]JTP). Cl ITS !?P0SLWj t L1BICCRS, A!LKLC (Mjimte 619/8o) 665. The Head of Legal Services made a preliminary report. Nanbers were concerned at the implications of the right to change uses within the same Use Class, Resoj,ved that a ft2rther report be made to an early meeting.
t(CLUSI0N OF THE PULLC 666, Resolved that, in accordance with Section 1(2) of the Public Bodie'JMint1 ssicm to Meetings) Act 1960, the public be now • excluded from the meeting for the reason that publicity would be prejudicial to the public interest, the business about to be discussed being the subject of confidential reports. N!4 & QOU1i9RT PLA2INIW ACT 13fl - COIT&VIJ) "BIGHWO()D'LIOQLEE LANE, HUILBRl1flE 667. The Head. of Legal Services reported that this property had. been erected subject to a condition prohibiting occupation during November to March. This condition reflected the planning notation of the area as being only for holiday purposes. Prospective purchasers had enqidred if the conslition would be enforced, Further investigations might reveal other cases where s1mll ar conditions had been breached although it was known that some were exempt from enforcement action becanse of the operation of the four—year rule. The Director of Town Planning gave his view that the notation I was correct and should be upheld. ¶'!! ''W! PI!!IP'I! I'll P' ! P'''. 9''! rr ! ir'' I!' I!!1u!!Iwhh1
Developnent Services Committee wa Resolved that decisions be made in accordance with the reccnnmendationa in the apper4ed schedule subject to: - a9 °QL7QL The Director of Town Manning inforned Maibers that his private house was at the rear of the application site. The Principal Plermi ng Assistant sivised the Coittee during consideration of the ithu.
Pra 10 — EDC/594/B0. Add. Reason 2. The proposal would be an intensification of the already present uses for hot fbod talceaway shops to the detriment of shopping facilities in this area. I'ar 12 — ROC/22/8O, Note; Coimeillor 3.A. Sheaf disclosed a. non—pecuniary interest by way of Club iabership arid left the meeting during discussion of the application.
1 • That consideration of the application be deferred. 2. That, there appearing to be a prima facie case for giving favourable consideration, the application be further discussed with the LA.P1F.
Pra 13 — R0C/517175. Note: Councillor LII. Adoook disclosed a non—pecuniary interest in this application by way of association with the applioant body and, being invited to remain in the meeting, took no part in the discussion or voting thereon. ¶OBEADDEDTTEESOBEDIJLE
IQEFOR Erect a duountable type office building. a General Hospital, Elocbford. Essex Area Health Authority, Southend. District, District Office, Union Lane, Rochf cr1. Note: The building proposed is a prefabricated structure of similar forn and appearance to a nearby building occupied by the Community Health Department. It is to be located on land behind the curtilage of Wh.tttiniams Garage in Bradley Way ithere it will be wefl concealed by a high boundary brick wail, and a. large wiflow tree. The accommodation is urgently required. I recoane that no objection be raised to this proposal." c ''' rrl'r • r''' ! II''''!'ir'' I '''•'• r w
Developent Services Committee
Resolved (i) that the Director of Añmtnistration and the Head of Legal Services be authorised to take all necessa action, including the service of notices and action in the Courts, to secure the remedying of the breaches of planing control now reported. (2) that the policy of maintaining this area. as being only for hOliday purposes be continued (10578) (ra/iria9/TYrP).
PARISH ROOMS HOCKLEY ROAD, BAYUGH (Minute 296/80) 668, The Head of Legal Services reported that solicitors acting for the Trustees in the sale to local businessmen has insisted on a Deed Under Seal by which the Council and the Trustees would abandon all ritts under the con.firBed Purchase Notice wid give each other indemities in respect of any attempt to enforce the Purchase Notice. Because the matter would not admit of delay, the Chairman of the Council had exercised his powers under Standing Order 18 to axithorise the affixing of the Common Seal of the Council to the Deed of Release, Resolved that the action of the Chairman of the Council be noted and approved (8980). SUSP11SION OP STAND]3fl ORfllitS, 669. During consideration of the preceding item it was
Resolved that Standing Order I •B be suspended to allow transaction of the remaining business. SOUTH PA!'ffiRIIGE WORKS SOUTH P,4RIIGE (Minute 210/78) 7O. The Head of Legal Services reported on careful and detailed negotiations by officers and by the Local Plans Working Party aimed at the mitigation of problems experienced over many years. With the unanimous support of the Working Party, a Schedule of Activities had. been agreed recoguising a strictly limited number of activities as the basis for a planning application invited as a result of stated Council policy. The owner had. sigoified that he would accept a nwnber of conditions regulating the use of the site and that be would. complete a Section 52 reement +,c reinforce those conditions. Members were informed fully of the Schedule of Activities and of the suested. conditions, Resolved (1) that it be recoised that the Schedule of Activities shows an attitude of considerable compromise by the owner and is unlikely to be improved by any practicable action open to the Council. (2) that the owner be informed that a planning application, based on the Schedule of Activities and. the cartoon drawing now shown to the Ccmunittee, would likely- receive favourable ide on if accepte& !the prsed conditions andagreement ) ) 745 Chwrinwt OS 2jio/o SCHEDULE OF DEVELOPMENT APPLICATIONS AND RECOMMENDATIONS
23rd September1 1980
DEVELOPMENT SERVICES COMMITTEE
1. ROC/720/80 GREAT WAKERING
Erect side toilet block extension. The Anchor Public House, High Street, Great Wakering. Mr. F. Ball, do Mr. A.F. Merry, 24 Turner Close, Shoeburyness.
D.T.P. — Grant permission subject to:—
1. Std. Cond. 3. — Commence in 5 years.
2. Std. Cond. 9. — Materials to match existing.
2. ROC/733/80 HOCKLEY Reconstruct existing external loading bay. Key Markets, 45 Spa Road, Hockley. Key Markeks, do Mr. A.J. Yates, 320 New North Road, Ilford.
D.T.P. — Grant permission subject to:—
Std. Cond. 3. — Commence in 5 years.
NOTE: This proposal seeks to rebuild the rear loading bay which was demolished earlier this year for safety reasons.
3. RPC/77l/80 RAYLEIGH
Extend permission to hold a playgroup for 7 children. (ROC/687/74 refers).
11 Mount Close, Rayleigh. I Mrs. P.A. Blacknjore, 11 Mount Close, Rayleigh.
D.T.P. — Grant permission subject to:—
. Std. Cond. 3. — Commence in 5 years.
— — continued..... _. . I '''jrr' !!' uiv'i, r r!rr' 1r'' r
2. The use hereby permitted shall be restricted to the hours of 8.OOa.m.— 7,00p.m. on weekdays and shall not operate at weekends and no nuisance shall be caused to the occupiers of surrounding properties by virtue of noise.
N0TE Planning permissIons under reference ROC/487/74 for a playgroup have been granted for temporary periods expiring 31st July, 1980. No complaints a.ginst the use have been received during the period of the consents and as a result I recommend that a permanent permission be granted subject to the conditions set out above.
4. ROC/133/79 RAYLEIGH
Demolish existing buildings and erect 2/3 storey office building. 3—S London Hill, Rayleigh. Southend—on—Sea Estates Co., c/o John Gill Associates, lbOa Eltham Hill, London. SE9.
NOTE: In accordance with the decision at Minute No. 515/80, the proposed office development at London Hill, Rayleigh, has been examined again with the applicants with a view to changes which would accord with the Committees wishes to see a "less dense and heavy buildingt'. The applicants, the Southend— on—Sea Estates Company Limited, point out that the current scheme is the result of lengthy discussions with officers and that they are surpnsed that the Development Services Committee consider the scheme to be unsympathetic with adjoining buildings especially bearing in mind the appearance of the proposal approved in 1975. The Company also says that the loss of car parking on site would destroy the viability of the whole scheme since the erection of the offices and the successful renovation of the cottages are dependant upon car parking on site. The Company says that the alternatives proposed by the Committee would seriously affect the viability of the schemes and they ask for a firm decision on the application as submitted.
In the circumstances, T must adhere to my original recommendation. I. 5. LB/6/79 RAYLEIGH Add window to rear elevation and remove an existing S window in the north wall, W 5 Church Street, Rayleigh. Southend—on—Sea Estates Company, c/o John Gill Associates, iSGa Eltham Hill, London, 8E91
Decision on this application is requested in the light of the decision made on ROC/133/79 (item above).
-2- 747 wj''' ir' ' irrir !' I!I I ¶
6. LB/7/79 RAYLEIGH Demolish pair of semi—detached houses. 3 & 5 London Hill, Rayleigh. Southend—on--Sea Estates Company, do John Gill Associates, 150a Eltham [Jill, London, 5E9. Decision on this application is requested in the light of the decision made on ROC/lSS/79 (item above).
7, ROC/442/8O ASHINODON Erect a stable and t&k room. 29 Newton Hall Gardens, Ashingdon. Mr. 1?. Weeks, 29 Newton Hall Gardens1 Ashingdon.
RECOMMENDATION: I recommend that the application be deferred.
NOTE: This application was deferred at the last meeting for further discussions with the applicant to clarify certain elements of the proposals following observations made by Members, particularly with regard to access and siting, which appeared to be in oonflict with the submitted application and information previously provided by the applicant. Following a site meeting with the applicant I find that part of the land included in the current application is no longer in the ownership of the applicant having recently been sold to an adjoining occupier. Furthermore, I find that the applicant does intend to gain access via an existing access adjoining 21 Newton Hall Gardens and not via his existing curtilage, although neither The access or intervening land between the access and site of the stables were shown or included in the application plans. The applicant however does not own this access or the intervening land and there is no written agreement between him and the owner whereby he could fulfil the necessary requirements to declare himself the owner for the purposes of the Section 27 certificate accompanying the application. The inclusion of this access and intervening land will require the applicant to submit a certificate 'B' under Section 27 and to serve a notice on the owner of the land to give the owner an opportunity to comment • This procedure requires a period of 20 days to elapse following The service of the notice before the application is determined.
The application must therefore remain deferred until the application plans and documents are suitably amended and the necessary Section 27 procedure completed.
3 '748, 'qrI!I' !'I WIT' '!rT'h1 r' I 'I1 11!I 1 ii r
B. ROC/742/BO ROCHFORD
Re—site Mobile Club Caravan. Southend Airport, Rochford. Seaning Flying Club Ltd., c/o Mr. 1). Rylands, 9 Scratton Road, Southend—on.-Sea.
D.T.P. — Grant permission subject to:.-
Std. Cond. 3. — Commence in 5 years.
9. ROC/670/BO RAYLEIGH Outline' application to erect one dwelling. Land at rear of 35 and 35a Church Road, Rayleigh. Mr. E.W. Haywood, do Mr. N. Cooper, MFB., 52 Sutton Road, Rochford.
Frontage of Plot; 16.2m. (5ft.3ins.) Depth of Plot: 37.1Cm. (l22ft.Oins..) Floor Area: —
IJT.P. — Refusepermission for the following reasons:—
1. The proposal represents an undesirable form of piecemeal backland development which could not fail to intrude into, and detract from, the outlook and nenities of the adjacent elderly persons home and the residential properties. 2. A house on this land in close proximity to the rear of existing resi- dential curtilages would infringe privacy of the adjacent properties to an unreasonable degree.
NOTE: Objections to the proposal have been received from 35 Church Road and the Springboard Housing Association who have recently constructed a home for elderly persons on adjoining land.
The latter are concerned about the impact the proposal would have on their scheme which adjoins the site and the possible danger to elderly persons created by a vehicular access across their footpath. They consider The proper use of the land would be added amenity space to their scheme.
The occupier of number 35 Church Road objects on grounds of loss of privacy and damage to his amenities. W
I . 749 -4- I U 'i I huIl Ih1? 'r'''t Ir!J1 PI!1 'If
10. ROC/594/60 HAWKWELL
Change use of retail shop to an Indian Food Takeaway. 17 Golden Cross Parade, Rochford. Mr. A. Quddus, c/c Mr. J.F{.. Breley, 44a Lascelles Gardens, Ashingdon. D.T.P. — liefuse permission for the following reason:—
The proposal, if permitted, would be detrimental to the amenities of the locality and local residents by reason of smell, litter and disturbance by noise outside normal shopping hours. NOTE; These premises have been used for the retail sale of glass for some years, but were originally built in 1966 s the end unit of a block of 17 shops with flats over. Immediately to the west in Manated Gardens, directly opposite the site, and beyond the rear service area, are residential dwellings.
Following publication in the press of the application, 51 letters of objection were received from the occupiers of residential properties in the immediate vicinity of the site, the closest residents being immediately adjacent and the most distant being 210 feet away. The majority of the objectors however, reside within 100 feet of the application site. No individual letters supporting the application have been received, but a petition has been received signed by 118 people who wish to support the change of use. All but three of the addresses contained therein are a considerable distance from the site, ranging from several hundred feet to two miles or more. The three names and address in support of the application are:—
1) The occupier of the flat above the premises.
2) No.26 Craven Close, (150 feet from the site).
3) No.1 Boswell Avenue, (150 feet away).
Almost without exception all 51 letters echo the concern that is felt by the residents over the problems that already exist with the presence of the two takeaway hot food shops in the Parade, i.e. parking congestion, late night opening hours and disturbance by noise, the dumping of litter and cartons in gardens, and cooking smells which are obnoxious to those residents. They are most concerned that any additional hot food shops will exacerbate these problems to an unbearable degree and feel that a further unit is unjustified or unwarranted in this small group of secondary shops, and such shops should in any case be sited in High Street locations away from residential properties. The letters of objection received were from the following addresses:—
Nos. 19—31, 35—47, 61—65, 2—6, 10—14, 22 Mansted Gardens; Nos. 1—9, 19—23, 27—29, 2—14, 20, 28 Craven Close; Nos. 301, 305, 262 Ashingdon Road; No. 10 Rectory Poad; Nos. lbs (flat), 16, 11 (Chinese takeaway) Golden Cross Parade.
— 5 — oontinued... 150 The County Surveyor does not object to the proposal. The Essex County Fire Brigade do not object to the proposal. The Director of Health and housing feels that even though he can ensure that an adequate ventilation extract system is installed, there is no guarantee that complaints will not be made regarding smells, by adjoining or nearby residents.
Solicitors acting for the owners of the premises have indicated that their client has not yet agreed to permit the change of use from a landlords point of view, although this is a private matter.
The applicant himself, in support of his application has stated that there is a demand for an Indian takeaway, that a precedent has been created for takeway food shops, that the opening hours would be similar to the Chinese takeaway, (1.unchtimes and from 6.00 p.m. to midnight), and that he feels that a refusal may be construed as prejudice against the Indian culture.
Concerning these points, the fish and chip shop (No.2) was built as such in 1966, the Chinese takeaway shop did not require express planning permission (it was establishdd prior to the 1972 amendment to the Town and Country Planrnng (Use Classes) Order 1963).
Begardirig the last point, Members will agree that many planning permissions have been granted in recent years for hot food establishments of a variety of cultures, as have refusals been issued where the planning merits of the particular case prevail against the granting of such permissions.
11. ROC/753/8O RAYLEIGH Erect two sludge storage tanks. Rayleigh West Sewage Treatment Works, Beeches Road, Rayleigh. Anglian Water Authority, Braxted Park, Great Braxted, Withani. D.T.P+ — Grant permission subject to:—
Std. CoccI. 3. — Commence in 5 years.
12. ROC/522/80 CANEWDON
Extension of existing golf course to form an 18 hole golf course. (Approx. 66 acres) Land adj. existing golf course at Ballards Gore, Stainbridge. W.J., P. & J.J.Caton, do The James Abbott Partnership, (Rev: BC/3256), 22 South Street, Rochford.
D.T.P. — Refuse permission for the following reasons:—
— 6— continued....,
751 1. The site comprises approximately 26 hectares of good quality agricultural land.
2. The granting of permission in this case could lead to further applications being made to develop adjoining land of similar quality.
NOTE The reasons for refusal are those advised by the Ministry of Agriculture in response to the statutory consultation required by Article 15 of the General Development Order. Ministerial advice in the handling of applications involving agricultural land is contained in DOE Circular 75/76 and under the provisions df Paragraph 12 the Ministry expects further discussion should the Committee consider there is a case for granting planning permission, indeed if opposing views cannot be reconciled, a request may be made to the Secretary of State to call in the application and determine it.
In this pase the Ministry has objected in support of the Government's policy for the afeguarding of agricultural land of Grades I, II, III and lilA. The site is included in the land classification map as Grtade II and whilst the recreational facility of a golf course may be approved in the Extended Green Belt, planning considerations apart from need must be considered. It is true that the Ministry may not object to the loss of land in other locations and Rectory Farm, Ashingdon is probably the most recent case locally where no objection was entered. The essential difference is that the Aahingdon land is graded below lilA. I accept that an argument could be advanced in the current case that permission should be granted since the existing 9 hole course is established and there appears to be a need for another 18 hole course in the area. However, I regard the protection of productive aricultural land to be overriding and in line with the attitude adopted at the Rectory Farm Inquiry. X support the recommendation of the Ministry of Agriculture. For the avoidance of doubt may I add that the existing 9 hole course is sited predominantly on land which was a brickworks and which had laid unused for many years. The inclusion of about 13 acres of arable land to establish that course was considered justified.
Messrs. 1). and A. Stacey are the agricultural tenants of the land and have objected to the loss of the site from their farming enterprises based at Scotts Fall Farm. They claim the land to be classified Grade hA in agri- cultural quality and that its loss would result in a serious decrease in production. The land has formed part of Scotta Hall Farm for more than 50 years The economic structure of the farm has been geared to the freehold land as well as rented land of which the site forms part, therefore, if the application is successful the farming business must contract resulting in redundancies and a capital loss on machirery and plant which has been acquired to deal with the total area of the farm. It is also felt that to be deprived of the land would put the Scotts Hall enterprise at risk. Fear is sxpressed too that an extended golf course would raise the level of activty generally to the detriment of crops on adjoining land and might lead to an extension of activities to include squash and other leisure pursuits. The land is within the Extended Metropolitan Green Belt. There is a presumption in the subnitted Structure Plan against the taking of high quality agricultural land into other uses; the application should be refused planning permission.
/ — 7 — continued. 152 . 1IL•II ¶ ii ''.V\'V1 I 1\
The ftca3 branch of the National Farmers Union objects to the loss of good quality land, to the introduction of additional traffic on rural roads in the area and an increase in the incidence of damage to surrounding land.
The Nature Conservancy Council and the Essex Naturalist's Trust do not raise objection but the latter comments that the high nature conservation interest in the area was largely destroyed with the creation of the existing golf course.
Canewdon Parish Council comments only to the extent that public rights of way through the site must be preserved. On the basis of need1 the Eastern Council for Sport and Recreation supports the proposal. For the avoidance of doubt I would also recommend that in the event of members considering that there may be a case for granting planning permission the matter should be referred back for further discussion with the Minatry of Agriculture in accordance with Circular 75/76.
13. ROC/527/75 CANEWDON
Extend existing ctztline planning permission for residential development. Land between Best Cottages and the Village Pond, Lambourne Hall Road, Canewdon. Canewdon Educational Foundation, do Mrs. G.E. Jones, 39 Oak Road, Rochford. Frontage of Plot: 27.4m. (9Oft.) Depth of Plot: 45.lm. (lsoft.) Floor Area: —
D.T.P. — Grant permission subject to:— 1. Std. Cond. 1. — Reserved matters to be approved.
2. Std. Cond. 2. — Commence in 5 years or 2 years. 3. The proposed development shall comprise frontage development only to Lambourne Hall Road, S 4, Any detached dwellings erected on the land shall have a frontage to Lambourne Hall Road of not less than 9.l4m. (3Oft.). 5. Any semi—detached dwellings erected on the land shall have a frontage to Lambourne I-tall Road of not less than l5.24ni. (SOft.Oins.) for each pair of semi—detached xits.
6. The proposed dwellings and any garages or parking spaces shall be sited relative to the highway control line which affects part of the site as indicated in pink on the plan returned herewith. 7. Access gates, if erected, shall be set back not less than 4.2m. (l4ft,.) from the carriageway of Lambourne Hall Road.
continued..... - 'ui H! ' !! '!!'I j! ''W!TI '7' !'r 'U1' "'
B. A haLrdstanding Sm. x 2.brn. (l6ft.Sins x Bft.234ins.) shall be provided within the curtilage of each dwelling, convenient to the front door whether a garage is provided or not.
9. Provision shall be nde within the eurtilage of the site for one garage or garage space in addition to one parking space per residential unit in accordance with details to be submitted prior to the development commencing showing the siting of the garage and parking spaces1 the paz-king space to be clear of the highway and to be convenient for use by visitors to each dwelling unit and constructed before the dwelling ta occupied.
10. A sbheme of tree planting shall be submitted to and approved by the local planning authority prior to the conimencement of development. Such planting shgll be carried out during the first available season following the commencement of development. Any tree or shrub dying within five years of planting shall be replaced by the applicant or their successors in title to the satisfaction of the local planning authority4
11. Any garages to be erected on the site shall be located not less than 6.lm. (2Oft.) from the lnghway control line.
12. Std. Cond. 30. — Access and crossings laid out to sketch attached.
NOTE: This application seeks to renew the outline permission granted in September 1975.
Whilst Canewdon is situated within the E.xtended Green Belt it is included in the list of settlements in the Written Statement accompanying the Develop—. ment Plan where limited development within the existing built up area may be permitted. This site is within the existing built up area of the village.
Conditions 6, 8, ii and 12 are imposed at the direction of the highway authority.
14. ROC/735/80 FOCKLEY Erect one house with integral garage. Plot adj. 5 High Road, Hockley, Mr. K. Walker, 183 Southend Road, Rochford.
Frontage of Plot: l3.lO6m. (43ft.) Depth of Plot: 34.75m. (ll4ft.) Floor Area: 159.3tn. (l,7l4.68sq.ft.)
D.T.P. — Grant permission subject to:—
1. Std. Cond. 3. — Commence in 5 years.
2. Std. Cond. 4. — Hedgerows to be retained.
— 9 — continued.....
754 r I'l'!• I P I 1uj ) ¶ ¶ 'I! rrii .rI!rrfl!'lT
3. Std. Cond.12A. — Garage to be incidental to enjoyment of dwelling.
4. Std. Cond. 14. — 1.8 metres (6 feet) high fencing to be erected.
5. Std. Cond. 17. — Provision for vehicles leaving site in forward gear.
6. Std. Conch 32+ — Access and crossings laid out to attached sketch.
7. The vehicular driveway shall not exceed a gradient of 1 in 10.
8, Std. Cond. 34. — Certain windows to be obscure glazed.
NOTE: An earlier application to develop the site with one detached house was granted permission on 3rd May 1978, application No. ROC/55778. The present proposal relates to a similar site coverage but is to a different design. Condition Noa. 5, 6 and 7 have been directed by the County Surveyor. .
15. R0C7730/8O GREAT WAKERING
Erect a scrubbing off platform. Mill Head Basin, Great Wakering. Wakering Yacht Club, do Mr. A.J. Poole, ARIBA., 16 Whitehall Road Great Wakering.
1J.T.P. — Grant permission subject to:'-
Std. Conch 3. — Commence in 5 years.
NOTE: Following consultation both the Nature Conservancy Council and the Roach Area Fairways and Conservation Committee have not objected to the proposal.
16. ROC/179/80 1-IOCKLEY
Erect agricultural building for use as a hay barn and implement store. Field adj. 2 Murrells Lane, Hock],ey. Mr. W.J. McGirr, 4 hturrells Lane, Hockley.
Size of building: lO.4m. (34ft.2ins.) long x 5.4m. (l7ft.Sins.) wide
D,T.P. — Grant permission subject to:—
1 Std. Cond. 3. — Commence in 5 years.
— 10 — continued.....
55 U! 'ii'jii"riiu' i ri'i rr" t I
2. Details of the colours and materials used in the external cladding of the building shall be submitted to and approved by the local planning authority before the development is commenced.
The building hereby permitted shall be used for the storage of hay or crops grown on the application site only and for the storage of agricultural implements and machinery used in connection with the agricultural use of the application site and for no other purpose without the prior consent in writing of the local planning authority.
NOTE: The application site is a grassed field in Murrells Lane adjoining a dwelling, No. 2. The applicant does not own this dwelling, but has an established use on land to the rear as a breakers yard. He also owns and resides in No. 4, a dwelling almost opposite the site on the east side of Murrells Lane. At present the applicant Hr. Mc9irr owns agricultural machinery which be uses on various páPcels of agricultural land he cultivates or uses locally, although he is not willing to disclose the location of these other areas of land. Mr. McGirr occasionally lets out certain of these pieces of machinery for use by other land operators and at present keeps the machines in sheds and structures in his rear garden and requires the agricultural storage building to house these machines. He also requires storage areas to store hay grown on the application site, by his machines, for use by himself to provide fodder for cows etc., already kept on the application site and on other sites he operates. Thus, the application is in respect of the erection of building on agricultural land for the sole purpose of keeping agricultural machines and implenients used on the land and to provide a covered storage area for hay. From a planning point of view I do not think it is material whether the stored hay is used for cow's grazing on the application site or on some of the applicants other sites, so long as the building and land is used for agricul- tural purposes in connection with the application site.
The plan originally submitted was in respect of a single storey building l8.4m. (eOft.) long by 5.4m. (l7ft.Sins.) wide, but this size has since been reduced to lO.4m. (34ft.2insJ long.
CondLtions are suggested which are designed to ensure that the building is not used for purposes other than an agricultural use requisite to the permitted agricultural use of the application site.
-11- 756
I I ¶ • prF. ipU.I hurl I 11!I' 11111 11 r
NOTE The following explanatory note should be read in conjunction wath the 1014 owing four items on this schedule.
The application site forms part of a large grassed field which is situated immediately adjoining the rear gardens of Nos. IS to 29 Newton Hall Gardens. Since these dwellings were first occupied about 17 years ago, two of the occupiers have erected fencing around land adjoining their rear gardens which they own. Recently, other occupiers have acquired or taken steps to acquire extra land of similar areas which also adjoins their rear gardens.
The occupiers of the properties, by removing the existing rear fences and using the additional land as part of their residential garden have changed the use of the land from vacant grazing or agricultural lapd to that of private res!i,dential garden, and therefore planning permission is required.
17. EOC/739/BO ASHINGOON
Change use of land from agricultural to residential garden. 15 Newton Hafl Gardens,. #ochford. Mr. A.C. Churchley, 15 Newton Hall Gardens, Rochford.
Dinensions of land: 36rn. (ll8ft.) wide x 24..7m. (Rlft.) average width
D.T.P, — Grnt permission subject, to:—
With the exception of the existing swimming pool, garden shed and stable building already erected on the land and indicated on the subnitted plan, and notwithstanding the provisions of Class 1 of Schedule 1 of the Town and Country Planning General Development Order 1977, no structures or buildings shall be erected within the curtilage of the application site without the prior consent in writing of the local planning authority.
NOTE: Although a small garden shed, a sull greenhouse and an open swimming pool already exist on the land, they are unobtrusive and acceptable. An enclosing timber fence about l.Sm. (Gft.) high $as also been erected around the land, which is also satisfactory from a planning point of view.
18. ROC/7O5/8O ASHINGDON
Change use of land to domestic garden. Land rIo 19 Newton Hall Gardens, Ashingdon, Rochford. Mr. C. Tivey, 19 Newton Hall Gardens, Ashingdon, Rochford. Dimensions of land: 7.62m. (25ft.) wide x 22.86m. (75ft.) deep
— 12 — oontinued..... a
r 757 -.I " ii r " !' '! I! i'rn'I! !I' '
b.T.P. — Grant permission subject to:—
1. Notwithstanding the provisions of Classes I & II of Schedule 1 of the Town and Country Planning General Development Order 1977, no struc- tures, buildings or fences shall be erected on the land without the prior consent in writing of the local planning authority.
2. Std. Cond. 3. — Commence in 5 years.
19. ROC/723/SO ASHINODON
Change use of land to residential garden. RIo 17 and l7a Newton Hall Gardens, Ashingdon. Mr. A. Wilson, 17 Newton Hall Gardens, Ashingdon.
Dimensions of land: 31.2m. (lO2ft.) wide x 23.2m. (76ft.) deep
DI.T.P. — Grant permission subject to:-.
Notwithstanding the provisions of Class 1 of Schedule 1 of the Town and Country Planning General Development Order 1977, no structures or buildings, with the exception of the existing small garden shed and small greenhouse, shall be erected on the land without the prior consent in writing of the local planning authority.
NOTE: This land has already been included within the curtilage of the dwelling— house, used as private residential garden, and a l.8m. (6ft.) high close boarded timber fence has been erected. This fence is satisfactory. The two small domestic structures, a small shed and a greenhouse are also satisf- actory.
20. ROC/754/80 ASHINGDON
Change use of agricultural land to private garden. Land rear of 21 Newton Hall Gardens, Ashingdon. Mr. F.J. Atton, do R.H. Facey & Lang, 56 West Street, Rochford. -
Dimensions of land: 9.14m. (Soft.) wide x 22.86n. (75ft.) deep
D.T.P. — Grant permission subject to:-.
1. Std. Cond. 3. — Commence in 5 years.
2. Notwithstanding the provisions of Classes I & II of Schedule I of the Town and Country Planning General Development Order 1977, no struc- tures, buildings or fences shall be erected on the land without the prior consent in writing of the local planning authority.
— 13 — 4 - 75s, ¶rrI11 rj rr I; ! I '!F a 21. ROC/736/SO ASHING1)OL'4 w
Renew existing hay store. Field adj. King Georges Playing Field, Ashingdon Road, Rochford. C. & G. (Ashingdon) Ltd., 278 Ashingdon Road, Rochfor'd.
Site Area: 4.73 acres Floor Area: 132.Ssq.m. (l,4SOsq.ft.)
D.T.P. — Grant permission subject to:—
1. The building shall be used for the storage of hay or food crops grown on the land included in the application only and for no other purpose unless previously agreed in writing by the local planning authority.
2. Std. Ccind. 5. — A scheme of tree end/or shrub planting to be approved. NOTE: The building is being re—built to a smaller size. Originally it S was some Sm. (2Oft.) longer and this is substantiated by reference to Ordnance Survey Sheets
Work commenced on the building prior to the application being submitted, the applicants being under the impression that consent was not required. They explain that the building was vandalised earlier this year end serious damage caused. They are anxious to rebuild the structure to store hay which is too valuable to leave in the open. Previously hay has been stored outside when harvests have exceeded the capacity of the building and much of this has been lost by children playing on and destroying the bales. Access to the building was originally obtained off Church Road. Access is nov obtained via the new residential estate in course of development at the junction of Church Road and Ashingdon Road.
Materials to match the external finish of the original structure are being used where possible and the applicant is perfectly willing to plant trees and/or shrubs on the site. I have included a condition covering the latter in my recommendation.
22. flOC/570/8O HULLBRIDGt
Outline application to erect 9 detached houses. S Land between Alfreda Avenue and The Avenue, Hull— bridge. Mr. L. Mitchel, do Mr. K. Smith, lCñ Church Road, Benfleet. Front Density
Alfreda Avenue 24.3&. (COft.) 36.57m. (l2Oft.) Sd The Avenue 54.86m. (lSOft.) 48.77n. (l6Oft.) .p.a. a — 14— continued.....
-
I b '''TI !' F' T'T ! '?'!I' iiii'r' r'' I!'!!' ' I
D.T.P. - Grant permission subject to—
1. Std. Cond. 1. — Reserved matters to be approved.
2. Std. Cond. 2. — Commence in 5 years or 2 years.
3. This permission conveys no approval to the disposition or plan form of the proposed dwellings as shown on the submitted plan returned herewith.
4. Std. Cond. 5. — A scheme of tree and/or shrub planting to be approved. 5. Std. Cond. 10. — Details of screening.
6. Std. Corid.273. — Provision within curtila.ge of site for garage or garage space.
NOTE: The itire site lies within an area zoned primerily for residential use on the County Development Plan. Following discussions revised plans have now been submitted showing frontage development comparable with other plots in The Avenue and Alfreda Avenue and a reduction in the number of dwellings from 11 to 9.
Rochford District Council owns part of the application site which is being exchanged with the applicant for a greater area of land within the area zoned for Public Open Space on the river frontage.
One letter of objection has been received from Mr. P. Widdham of 32 The Drive, ilulibridge, who objects to development on the river frontage. As previously stated the whole of the application site is zoned for residential purposes and does not affect land on the river frontage.
The Hullbridge Parish Council has been consulted and raises no objection to the proposals.
23. ROC/731/3O SUTTON
Erect an 11kv overhead line on wooden poles. Between Butlers Farm and Slated Row, Shopland Road, Rochford. Eastern Electricity Board, Rayleigh Office, Thaneside Area, 190 London Road, Rayleigh.
Length; 290m. (S5Oft.) approximately'
RECOMMENDATION: That no objection be raised to the granting of deued permission.
— 15 — continued.,,..
769 y• rrc'r''!1!1 1 '!'' ri !1 i I r t•i' r
NOTE: This proposal is to construct an 11kv overhead line between an existing overhead line north of Slated Row, Sutton Road, running in a north—easterly direction past Shopland Road and thence northwards to serve the farm buildings at Butlers Farm.
The proposed line will be reasonably well screened by existing mature trees and hedgerow and will not adversely affect the siting of the adjoining Listed Building at Butlers Farm.
No objections have been received from the Nature Conservancy Council regarding the prvpoaals affect on the Roach Valley Conservation Zone.
24. ROC/721180 ROCHFORD I Erect 19 Nursery ln&istrial Units. Plot 18, Aviation Way, Rochford. Architectural Projects (Land & Securities) Ltd., 0/0 Robert Leonard Design Services Ltd., 612/514 London Road, Westcllff—on—Sea. .
Frontage of Plot: 46.73m. (lE3ft.4ins.) Depth of Plot: Average ll3m.(3701t.9ins.) Floor Area: 14 x l35,4aq.m. (l,457sq.ft.) 4 x 1l2.32sq.m.(l,209sq.ft.) 1 x 102.33sq.m.(l,lOlsq.ft.)
D.T.P. — Grant permission subject to:—
1. Std. Cqqd. 3, — Commence in 5 years.
2. This permission shall relate to the use of the proposed units for any purpose within Classes III or XV of' the Town and Country Planning (Use Classes) Order 1972, and for no other purpose without the consent in writing of the local planning authority.
3. No goods or materials shall be stored on the open areas of the site.
4, The -areas shown for car parking servicing and circulation shall be hardaurfaced to the satisfaction of the local planning authority prior to the commencetnent of use of any part of the development hereby permitted. 5, Std. Cond. 33. — Car parking spaces to be marked on parking area. Aw 6. Std. Cond. 13. -. 1.8 metres (6 feet) high brick screen walling to be erected,
7. Std. Cond. 5. — A scheme of tree and/or shrub planting to be approved.
— 16 — .,
• 761. 25. ROC/756180 RAYLEIGH Outline application to demolish existing bungalow and erect 2 detached houses. Site of 5 Leonard Drive, Rayleigh. Mr. ILL. Green, 5 Leonard Drive) Rayleigh
Frontage of Plot 21.3m. (69ft.llins.) Depth of Plot: 43m. (l4lft.) Floor Area: —
D.T.P. — Grant permission subject to:—
1. Std. Cond. 1. — Reserved matters to be approved.
2. Std. Cond. 2. — Commence in 5 years or 2 years.
3. This permission conveys no approval to the disposition or plan form of the proposed dwellings indicated on plans which accompany the appli— cation. — 4, Std. Cond. 8. Submit materials schedule.
5. Std. Cond. 10. — Details of screening.
6. Std. Cond.27B. — Provision within curtila,ge of site for garage or garage apace. 7. Std. Cond. 30. — Access and crossings laid out to sketch attached.
8. A 4.Sn. (16ft.) x 2.4m. (Bft.) hardstanding for vehicles shall be provided within the site convenient to the front door of the dwellings.
9. No obstruction above the height of 914nm. (aft.) shall be permitted along the site frontage.
NOTE: Local residents were consulted and their objections are as follows:— 3 Leonard Drive — loss of light and privacy 11 Leonard Drive — loss of privacy;
13 and 10 Leonard Drive — comment that they feel the form of development is inappropriate on this site. The site is adjacent to a pair of semi—detached houses approved in 1967. The exact siting of the houses has been deleted from the application to be dealt with at the detailed stage.
-17- 7!62 '''r ti'' ' Mn'!'?r' ?'?i'' !F1 IT1J r,PPI9 II'? Ir''!i !I[!] '
DELECATE PLANWENG DECISIONS . I have decided the following planning applications in accordance with the policy oI delegation and subject to conditions—
ROC/421/80 Add. rooms in roofepace at 'Ri4igate', Lower Road, Rookiey - Mr. J. fluckfield.
BUC/4 51/80 Add kitchen, laundry, bedroom extension at 346 Plumbe row Avenue, Hockley - Mr. R. Burling.
900/563/80 Add a playroom and extend existing boundary wall at 2 Willingale Avenue, Ray1ei — Mr. B. Budge. ac/seo/so Add detached garage at 'liew Beke Rail', Beke Rail Road South, Ray1ei - Mr. L. Pys. R00/598/80 Install new shopfront at 17 Eastwood RoadS E.ay1ei — Mr. A. Joannou.
RUC/634/80 Add dining room extension with bedroom and bathroom over at 7 Station Road, Hockley — Mr. & Mrs. P. Marks. Roc/648/so Add rear extension to form dining room at 140 Conway Avenue, Great Wakerin.g - Mr. 3.0. Prayers. oc/6 so/so Add cloakroom, dining room and utility room extension at 106 Downhall Road, Rayleigh — Mr. 3. Houghton. aoc/6 60/so Add lounge and dining room extension at 30 Deepdene Avenue, Rayleigh - Mr. & Mrs. Lucibello. x/6 30/so Internal alterations and rooms in roof at• 37 Golden Cross Road, Rochford - Mr. P. Lengden. noo/6sa/so Add extension to form kitchen and dining rc4 at 222 Aahingdon Road, Rochford — Mr. B • w Dover.
ItoC/697/so Add. ground floor rear extension at Malory House, The Walk, Rullbridge - Mr. H. Saveall. mo/646/so Add side extension to form kitchen and garage at 65 Conway Avenue, Great Wakertng - Mr. & Mrs. Smart.
A/RoC/2o/8o Erect an internally illuminated fascia elga at 17 Eastwood Road, Rayleigh - Mr. A. Joannou. 763 — 18 — ROC/566/80 Erect a detached double garage at tjiarj Poultry Pait', Vanderbilt Avenue, Ray1eii - Mr. W.J. Dunn.
RoC/609/8o Add detached garage at 49 South Street, Roohford - Mr. R.V. Shaw. c/695/so Install bay window to ground floor rront at 52 Rawkwell Cflase, Hawkwell -. Mr. L. Bailey.
rtoc/59l/ao Add bedroom extension at 10 Hawthorn Way, Rayleigh - Mr. G. Mather.
iux/668/so Add a Bide extension at 7a High t4ead, i Rayleigh - Mr. N. flack.
Jc/74a/eo Convert existing garage into childrens playroom and add detached garage at 29 Osborne Avenue, Hockley - Mr. C.V.tfnswortb.
ROC/766/8O Add kitchen/diner extension at 117 Eaatwood Road, Rayleigh - Mr. Sullivan. x/769/8o Add detached garage at 23 Station Road, Hookley - Mr. A. Gent. Internal alterations and kitchen and bathroom extsion at 3 Lasoelles Gardens, Rochford - Mr. & Mrs. A. Carter.
ROC/647/SO Add laizi.ge and kitchen extension and room iii roof at S Willow Walk, Hookley - Mr. H. Katee.
moc/69o/Bo kid two storey side extension at 4 Warren Close, Ray1ei — Mr. & Mrs. L. pooner. Add rooms in roof at 133 Bull Lane, Rayleigh - Mr. A.P. nith.
moo/i 37/So Renew existing conservatory at 43 Cestnut Close, Hockley - Mr. A. Fairnan. roc/T49Je.o Add detached garage at 21 Kendal Close, llullbrldge - Mr. S. Reynolds. I noo/77fto Add lotmge extension at 100 Clarence Road, Rayleigh - Mr. V.R. rnes. acc/752/ao Erect carport at 1 Grange Gardens, Rayleigh - Mr. B.A. (Thee.
ROC/403/&0 Erect two storey rear extension and extend entrance hail at 56 Coombes Grove, Rochford — Mr. A Peroy.
Add rear and side extension tp existing dwelling at 1 Diaragli Road, Rayleigh Mr. H.P. Cast.' -19- 764 I I' ''•' '' 1 '!h1!tI' r' 'ir'I!''l lii '! 'liii
noc/4/8o Erect a two storey side extension at 14- Weir Gardens, Rayleigh — Mr. V.P. Bober. rtoc/a 3/80 Add study/dining room extension at 17 Hapstead Gardens, Rockley - Mr. A. Banyard.
rtoc/639/30 Replace west dormer with gable end extension, at 19 Brays Lane, Roohford - Ni. 3. Attridge. tcc/661/so Add a kitchen extension at 6 Braxted Close, Rochford — Mr. C. Langetone. mx/669/eo Re—site boundary fence at 15 Village Green, Canewdon - Mr. D. \ihittingham. wc/6o/ep Add4 extension to form morning room at I-la Lasoefles Gardens, Rochford — Kr. B. Fisher. Roe/684/so Add rear extension to form dining room and shower room at 29 Orchard Avenue, Rookley Mr. 3.3. Oldbury. 0/69 2/80 Add rear porch at "Greenways", Barrow Hall Road, Great Wakering - Mr. P. Mason.
1100/704/80 Add kitchen extension at 1 Waltham Road, Re.ylei - Mr. & Mrs. W.H. Weir.
1100/711/80 Erect detached garage at 4 Eastern Road, Ray1eii — Mr. 11. Moa.kes.
1100/713/SO Add detached garage at 23 Danbury Road, Rayleigh - Mr. A. Smith.
1100/715/80 Add utility room extension and carport at 4 Monkeford Drive, Rullbridge - Mr. & Mrs. 11. ElpUlok. wc/i 25/80 Add. breakfast roc*n at 20 The Rylands, Hoc Mr. Ludernan.
xtoc/776/8o Extend ensting garage and modify entrance halt at 49 Pltmberow Avenue, flockley - Mr. J.B. Cousins. w Th)0/433/8() Add rooms in roof space at 16 Orchard Avenue, Rayleigh - Mr. A. Bakonvari.
1100/586/80 Add porch and rear extension to form lounge with bedroom over at 21 Neroer Avenue, Great Wakering - Mr. A.P. Cozena.
4 -20- a 765 w r •'ri'r' ! I' rr'ru'rç'f'
REFtTSLLS
ROC/l85/80 Use of land for parking of vehicles and trailers at "The Hollies", Stambridge Ioad, Great Stambridge — Mr. G.H.Naylor. Reasons: 1. Not essential to local. aioultural interests and would be detrimental to the character and appearance of the Extended Green Belt.
2. Increase vehicular reversing movement onto the Stambridge Road and restricted visibility onto the hiiway from the existing access are to the detriment of hiway safety1
ROC/606/80 Thect detached garage in front of dwelling at 418 Ashingdon Road, Roohford - !tr.B.Hall.
Reason: Vjsually discordant element in the scene. Create an undesirable precedent.
ROC/778/8O Outline application for residential development on land. adj. Selsey, Wore Road, astwood — Mrs. D.E. Stroud.
Reason: E.G.B. (residential).
ROC/l095/79 frect extension to kitchen, store, garage, hail end cloakroom at 65 Conway Avenue, Great Wakering - Mr. & Mrs. Smart.
Reasons: 1. The proposed development would be detrimental to the architectural ap'peertce of the building. 2. The proposed extension in advance of the building line is considered. excessive.
I
- 766 — 21 — S 1 '' ''L r' I iuI! '!
uocHnmDIs'ratcT COUNCIL MInutes of the Land Sub—Committee
At a Meet ing Id ort2 ptem,. Presents Councillore P.B.G. Jopson (Chaiman), Lit. Blyther, Mrs. L.M.A. Campbell—Daisy, Mrs. P. Cooke, L.K. Cope, A.J. Harvey, D.R. Helson, R.H. Holman, Mrs. t.M. Madden and Mrs. J.L Munson. Visiting: Councillors S.W. Barnard, LB. Foster, J.A. Sheaf and. T.J. Warner.
kpologies Oounclllor 0.B. Alger.
COUMCJILORE,V. MA,TON 671. The Chairnen of the Sub-.Conmittee stated that Counoiflor LV. Naton had been admitted, to hospital and was to undergo an operation the following day. Members also learned with recet of the illness of Councillor CB. Alger. Resolved that the best wishes of Members end Officers be conveyed to Counciflors Aler and. Maton for a speedy and ccap1ete recovery to good health. (231) (CE)
672. Resolved that the Minutes of the meeting of 12th June, 1950 be approved as a correct record and sigoed by the Chairman. MOTTPORINGOPP'ORMABCE — tCiING OP 12THJ'Ol{E 1380. 673. The Sub—Committee was satisfied that all necessary action had 'been taken. (21210)
LAND TRANSACTIONS — 0CBESS Castle Road, Rayleix (Minute 4/8q), 674. The Sub—Committee noted that the Policy and Resources Committee on 30th September were being asked to consider the passing of the final resolution in connection 'with the deemed planning consent procedure and that the proposed deve1opent had been advertised in accordanoe with the Minor Departure requirements. Mambers also noted that Messrs. Savills, the Council's Agents for the disposal of the site, had advised that because of the present economic climate and. the depressed state of the building industry the demand for land had fallen. (ao65A) (DTP) d 767 U ! !' '"! r'çu''' I!' 'U! II!!I!' !I! IuI!flhI! Land %b—Committee
Locke Hill Site, Rochford ftute 542/80)
675. The Sub—Committee were advised that the Director of Town Planning would be reporting to a meeting of the Chairmen' s Panel on 26th September on the progress of negotiations with the Carroll Group of Companies on the preparation of a scheme for the possible developcent of this site. (84/3) (iYJP)
Land at the Rear of Council Offices, Roohford. LMinute ?2L8!L
676. Since the meeting of the Sub—Committee in June, Members were informed that Officer level discussions had taken place with the North East Thames Regional Health Authority on several alternative proposals by which the Council and the Health Authorities mist exchange to mutual advantage certain of their land holdings in the area and that a further meeting with the Regional Health Authority was to be arranged in October. The Sub—Committee expressed their disappoiniment at the lack of progress in the negotiations with the Health Authorities and asked the Chief Executive and Director of Finance to take all possible steps to expedite a satisfactory conclusion. (22268) (DA & CE) Purchase of Acacia. Rouse, East re, Rochford. (Minute 91/j
677. The Sub—Committee were reminded that the Council had authonsed. the acquisition from the Hospital Authorities of Acacia House on terms to be agreed by the District Valuer. Negotiations had since been concluded successfully by the District Valuer and it was hoped that the premises would be in the Council's ownership in the fairly near future.
RJO1EITDED That the Head of Legal Services be authorised. to conclude the purchase of Acaoia House on the terms negotiated by the District Valuer. (21753) (as) Rayleii Community CentrqjMinute 44/80] r7g, The Sub—Ccgmnjttee were advised that the Director of Technical Services was undertaking feasibility studies into the use of land fonni ng part of the St. John Fisher Playing Field for use as a Camnunity Centre site. The land in question adjoined the Primary School and had access from Little Wheatleys Chase. Officers considered that it was suitable in planning terms snd services were available. Althou the use of this site would involve the loss of sports pitch facilities these could be provided by bringing into playing field use an area immediately to the south—west already in the Council's ownership. Farther discussions on the acceptability of the site would be held by the Rayleii Community Centre Working Party.
The Sub—Committee were informed that the concurrent negotiations wIth the Gas Board for a site for the Ccnmunity Centre on its land to the south of the Grange had been abandoned as the District Valuer had been unable to agree the price being sout by the Boanl. Members noted that the negotiations with French Kier Homes Limited for a site to the south of the Council's playing field for the Community Centre and,/ or open space were proceeding very well and that even if it was decided ultimately to proceed with the Community Centre on the Council's
'768 I I
Land. Sub-Committee
site on the St. John Fisher Playing Field, the acquisition of land from Prench iCier Homes Limited would accord with the Council) s long term objective of making adequate open space provision available for the Little biheatleys area. It was noted that in the discussions with French iCier Homes Limited they had indicated that a golf course on their land was not possible at this stages (11549) (NT) Land at the Grav(inu2fl8Oj 679. The Sub-Cmnittee heard that the Depariment of the Ehivironment were of the view that the best means available to the Council for aoquiring the land at the GrangE remaining in. private ownerehtp would be to proceed under the compulsory purchase powers contained in Town and Country Planning legislation. However, the legal provisions involved were likely to be replaced in the Local Government Planning and Land Bill which it was expected. would be enacted in the next session of Parliament. The Sub— Coawiittee noted that as it was not anticipated that the new powers would differ substantially from the existing provisions, the Officers were undertaking the necessary preparatory work. (6900/1) (as) Laid atPurd Industrial Estate (Ninule 275/80) 680. The Sub—Committee were advised that an option aceement had been concluded with the owners for the acquisition by the Council of land for re—location purposes (13882) (as & np) PL1JMBBROW AVENIJE PUBLIC OPEN SPACE IMinute 43/80) 681. The Head of Legal Services reported further on the methods which miit be adopted to achieve a satisfactory form of land assembly and re—zoning of part of the Plunaberow Open Space area for residential purposes in order to achieve ad.dittonal open space provision adjaoent to Beckney Wood. Members noted that it appeared from the Local Government Planning and Land Bill, which it was expected would be enacted in the next session of Parliament, that the Council would be released from the obstacle of having to obtain the consent of Parliament to the use for other purposes of land held in t!trntII for open space or to provide equal areas of open space in the locality by way of exohange. A Counsel's Opinion was being ob+ained as to the purport of these new provisions. On the basis of the new provisions being enacted it was considered that two alternative courses of action miit be available to the Council for the land assembly, either by the Council itself dealing with the matter throua the District Valuer and making any Ccinpulsory Purchase Order that miit be necessary, or by placing the matter in the bands of a developer. The Sub— Ccniittee thouit the preliminary views of the District Valuer should be obtained at this stage on which he felt to be the best of these alternatives and as to the value of the land involved.I lul Up ! •'!P fl P — •ii 1ir pr upP1uwA !IIL!9 Land Sub-Committee
w Members were of the opinion that the Council, as a matter of policy, should. seek to acquire adtitional agricultural land in the immediate area for open space/recreational use in order that adequate provision could be made to meet the future needs for these facilities and asked that a report on land availability in the area be made to the Sub-. Committee on the 18th December. IC((END (i) That authority be given now for a formal approach, in. confidence, to the District Valuer to gauge his initial reaction to adopting one or other of the two alternative courses of action and an estimate obtained as to the value of the land involved. P. (2) That the Council do, as a matter of policy, seek to acquire ad4itional aioulturaJ. land. in the immediate area of the Plumberow Open Space for recreational use and that a further report on the matter be made to the meeting of the Sub—Committee on 18th December. (174) (NT) • OOUNCTh OWND LAND (4/ 682. The Sub—Committee considered maps prepared by the Head of Legal Services and the Director of Town Planning showing the undeveloped land in the Council' a ownership within the District and congratulated the Officers for their woi* in this connection. Members felt that it would be helpful to the Sub—Ccnittee in core idering whether to offer the use of particular sites to the Parish Councils or to community based or'ganisations if each page of the maps was accompanied by a brief description of each of the sites on that page, i.e. whether already leased or licensed, 'whether development pending, etc. It was agreed that any Member with an enquiry as to whether any further land was in the Council's ownership should contact Miss L, Bendall, Senior Legal Assistant, and that the maps would be up-dated as necessary at subsequent meetings of the Sub—Ccnittee. It was also felt that a general item concerning these sites and their use should be included on each Agenda for the Sub—Committee so as to give Members the opportunity • to keep the matter under review. The Sub—Ccnnittee accepted that it was not possible to lay down any general guidelines as to the use of any of these sites but that consideration would need to be given individually to any proposal which miat be put forward. HEINE&DEID That the foregoing proposals be approved. (2081) (ilLs & n'r)
CHILDREN'S PLAYGRO1JNDC2iWAY AVENUE, GTthAT WAK]RD 683. The Chairman reported that this children's playground yas only available for use by the children of Any personnel but that thq facility was needed generally in the area and an approach miit be made to the appropriate Authorities to this owl. ILEiCIThENIED That the Officers be authorised. to negotiate arrangements whereby the playground can be available to children generally. (252) (Rr1S) • 770
I I 1 5fl F! 'Sl II;çrII 'I •p'u!!!'u11 Land Sub—Coitinittee
LAliD WITH1N THE DISThICT OWNtI BY SO1]THEITh BOBO1J(1 COIThCIL.
684. The Chief Executive and Director of Finance reported on iniorm&L discussiornith the Chief Executive of Southend. on two sites in the District which were owned by that Authority. RE)JC*IMENDKD That the Chief Executive and Director of Finance be authorised to pursue with Southend Council the possibility of a joint development of these sites by the two Authorities. (841) (an)
771 —I 4' 1' 1'r![;r I r'j 'r r
HOORPORD DISTRICT COUNCIL Minutes pj Po lip4_ ResourcesConittee
At a Meeting held on 0th September I. Present: Councillors A.J. Haney [Chairman), E.H. Adcock, MN. Anderson, S.W. Barnard, 1.11. Budge, L.liC. Cope, B.A. Crick, LB. Poster, Mrs. N. Garlick, liii. Ho].man, Mrs. J.M. Jones, P.3G. Jopson, Miss B.G.J. Iovett, J.L Nokea, J.A. Sheaf, A.L. Tate, B. Taylor and T.J. Warner.
ppogiest Councillors J.A. Gibson, LV. b.ton end D.C. Wood. NINUS
665. Resolved that the Minutes of the Meetings of the Czittee held on 24th July and 19th August 1960 be confirmed as a cbrrect record and sigued by the chairman.
MONITORING OP PERFORMAY$CE
(A) Policy and Resources Committee — Meetings of l9thPebruary and 17th June 1980,
(B) Council— Meetings of 26thFebniad4 June1980.
686. The Committee were satisfied that all necessary action on these Minutes had been taken. Minutes 149 and 440 were carried forward. (21210) (oR)
I MINThPES OP COPCTTEIS
687. The Committee received the Minutes of the following Committees:—
Counnittee Bate Minute Nos.
Development Services 2nd September 1980 566 — 578
Housing Services 4th September 1980 579 — 589 Recreation & Amenities 9th September 1980 590 — 601 Park Sports Centre - Scuash CourJNinute8/80) The Committee noted a report from the Director of Technical Services that a broad measure of agreement had now been reached in negotiations with the contractorsand specialist suppliers for the execution of these repairs at no cost to the Council and tint the work would be put in hand shortly. (6006) (DTS)
Health and Righways 11th September 1980 602 — 623
Anglian Water Authority Agency (Minute 609/60) Hiiwys Anpy (inutei?/Q} Resolved that the above Min.uteq be considered further after the exclusion of the Press and public.
Finance & Personnel 16th September 1980 624 — 644
Development Servicee 23rd September 1980 654 — 670 - 77 I !T1 '1nh1'!f !r1! !' 1r !! Policy and Resources Committee
Schedule of Plain Applications and Recomtendatione (Minute 66LBO) a w REC0MMJNDED That Pam 22 — ROC/570/80 of the above Minute be amended by the insertion of the following words — It}j, Councillor K.J. Bowen declared an Interest in this application by way of employment with the landowners and being iiwited to remain in the Meeting, took no part in the discussion or voting thereon". NflUTS OF SUB-C0CTTEES
6s8. Resolved that the Minutes of the Meetings of the Sub—Committees indicated below be adopted:—
Sub-Committee Ite Minute NoB.
Performance Review 18th September 1980 645 — 651
Land 25th September 198q 671 — 684 ocriaa C0rCNITY CENTRE WQRfl1, PARTY
689. The Committee considered the appended reports o the meetin.of the Working Party held on 30th July and 15th September 1980 and were further advised that both the Eockley Parish Council and the Hockley Community Centre Association bad sinoe confined their participation in the project on the basis of the arrangements recommended by the Working Party. RECOMME2WED That the flockley Community Centre projeot be proceeded with on the basis detailed in the reoonnendations contained in the report of the Working Party held on 15th September 1980, (4267) (C.EX., DTS & nis)
RESIGNATION OF CO1ThCILLCJR
690. The Chief Executive and Director of Pinance reported the resiiation on 30th August 1980 of former Councillor AG. Chandler who had represented the Barflng and Sutton Ward. The Chairman of the Committee added that if run independently a by—election for the seat would cost in the region of a £1 ,000, whereas bearing in mind the Governmentt s call for economies in public this expenditure could be avoided if the by—election was held concurrently with the County Council Elections in May 1981. The Council was not bound in law to hold an election in the ward until the next ordary elections were due unlesetwo electors for the Ward served notice requiring it to do so, HEC(INDD (1) That the office of Cauncillor for the Barling and Sutton Ward formerly held by Mr. A.c2, Chandler be not filled for the tine being. (2) That the ri&its of electors to !require a by—election to be held be explained in the next issue of the "Rochiord News". (22021) (us)
D$IEMBU) P1 CONSENT - RcJ49ñ/8O -_OLINLICtTIQN FOR RESflNTtAL DEVELOPMEINT LAND - JUNCTION OP-— DAWS HEATR ROAD AND CASTLE-- ROADJ RAYLEIGH fl4inute 518ThY 691. The Director of Administration reported that the Development Services Committee on 22nd July last had resolved to grant Deemed Planning Permission for this development subject to the conditions set out in Minute 518 and that it was the a Council' a Policy that the site be sold with the benefit of Planning Permission w for residential development. The County had indicated that they bad no objection to the proposals subject to the comments of the County Surveyor aad to the andscaping of the site both of these matters being dealt with in \he conditions \/Gf the planning consent. Pursuant to the minor departure procedhe proposals Pol ic and Resources Committee
had been advertised and two letters of objection had been received emphasising the need to retain the site as an open space amenity area particularly for use by the elderly.
Members discussed the need for an amenity area for elderly persons in this particular location, noting that little use was made of such facilities provided elsewhere in the District and that provision already existed at the King George's Playing Field close to the Town Centre which was the natural focus of the Cctrunity.
RECO1IMENDED That, for the purposes of Regulation 5 of the Town and Country Planning General Regulations 1976 authority be given for the carrying out of the development referred to in application R0C/496/S0 subject to the prior approval of the Ltcal Planning Authority being obafted to the siting, design and external appearance of the building, the means of access thereto and the land- soaping of the site, and subject to the additionalconditions detailed in Minute 518/80. (2065) (DTP & BA)
LOCAL AUTHORITY MORTGAGE INTRREST HATES - SECTIC 110 - HOUSING ACT 1IQO
692. The Treasurer submitted the appended report on the effects of the above legislation.
RECOMMENI1ED (1) That the Council declares its local average rate of interest for house purchase loan advances and sums left outstanding on the sale of Council houses for the period 3rd October to 31st March 1981 at 12w. (2) That the Council charges 15% on all new advances with effect from 3rd October 1980 as required under Section 110 of the Housing Act 1980. (3) That the Council re—affirms its Policy to review the rate of interest chargeable on existing &rtgages at the end of 1980/81. (612) (T) LI9R LICENSING APPLICATIONS - HU1LBRII 693. The Director of Administration reported on applications de to the Licensing Justices for Licences to supply intoxicating liquor at the undennentioned promises and on the officerst reaction thereto also detailed, below:— (a) fl9 Ferry Road. I Applications for Licence to sell liquor for consumption on or off the premises. Likely to give rise to nuisance to nearby residents by reason of noise and general disturbance. Proposed oar parkthg inadequate and a lack of turning space 'within the site • A Planning application to be considered by the I'v'elopment Services Ccanittee for change of use from a Swpern.rket was likely to be rectmended for refusal on the foregoing grouMs. (b) 14erry, Road Application for Licence to sell liquor for consumption on or off the premises. Cly four pa±ing spaces indicated in the proposals and no turning area. Noise and disturbance to residents likely to occur as above. 774 ' V II'1 I 1!7 PIIrp!p,1,Irrri1I11Hy hr'!!' PoLicy and Resources Committee
(c) Welcome Halljery Road
Application for Licence to provide liquor only in association with functions held at the premises. No objection, With regard to the premises dealt with in (a) and (b) above the Committee shared the concern of the Officers. If these applications were granted Members pointed out that there would be no fewer than 2 licensed premises within a small area. It was understood that local residents and the Parish Council were flinty opposed to these two applications IOOMMENIIWD That the Council do object to the foregoing Licence applications in respect of 129 and 142 Perry Road on the ground evinced above. (16583 & 1os58) (as)
I EXCLUSIOH OF THE PUBLIC
£94. Resolved that, in accordance with Section 1(2) of the Public Bodies (Admission to Meetings) Act 1960, the public be now excluded from the meeting for the reason that publicity would be prejudicial to the public interest, the business about to be discussed being the subject of confidential reports.
MIGLIAN WATER AUTHORITY AGENCY LMim4e 6Q9Iso,) HIGHWAYS AGENCY (Minute .61 2/80
695. The Committee noted that the County Council bad deferred consideration of the District Council's application for a full highways agency. The Chief Executive and Director of Finance reported that he bad under review as part of the expenditure cuts exercise the advantages and disadvantages to the Council of retaining the highways claimed functions and the ASIA agency. He was proposing as detailed in the next following Minute, that a Special Meeting of the Policy and Resources Committee should be convened with authority from the Council to implement changes in the Council's establishment and suggeste4 that the Special Meeting should also be given full authority to determine the Council' e Policy with regard to the agency functions including snow and ice clearance. 'Whether it was decided to abandon the present agency functions altogether or to press for a full highways agency in addition, a decision could not now be implemented before 1982/83. The Committee asked that the ?hnagement Team should submit a report to the Special Meeting detailing —
a) the agency functions at present carried cut by the Council, the advantages, disadvantages and cost and
b) the additional functions, staffing, equipment and cost to the Council of accepting a full highways agency.
RECOMMSN1IF]]] (1) That the Council do delegate to the Special Meeting of the Policy and Resources Committee full authority to determine the Council's Policy with regard to snow and ice clearance, the highways claimed functions, the full highways agency and the ASIA agency and to act thereon. (2) That the Menagement Team report as above to the Special Meeting of the Committee. (4267) (NT) XPQ_QTS (Minute 243/80.) 696. The Chief Executive and Direotor of Finance proposed that a small panel of Members should be appointed to consider his staffing proposals and to carry out the appraisal of Chief Officers. He further suggested th4t the "7 s'a,anl should report thereon to a Special Meeting of the Policy and Resctrcos ;'c Qtittee to be held on 8th October 1980 with full authority from ) Council to implement any necessary action. I rr ''i'1rr n'r1i r ¶ I I'!''I'? Policzrtd Resources Committee
(1) That the Council do delegate to the Policy and Resources Committee full authority to implement the staffing proposals put forward by the panel of Members
(2) That the membership of the panel comprise the Chairman and Vioe.-Chairnaxi of the Council, the Chairman and Vice- Chairmen of the Policy anti Resources Committee and Councillor GibflOflG
(j) That a Special ?eting of the Policy and Resourccs Committee be held on 8th October 1980 to deal with this matter and the business referred. to in the previous Minute. (708) (CE) CLENENTS HALL PHASE IV 697. Although it was not clear at the present time that finance could be obtained for the projeet, the Committee considered that design work on Phase IV of the Clements Hall Sports Complex should proceed in the hope that, the economic climate permitting a start might be made on site in March 1982. Phase IV would provide for the general purpose ball and associated accomodation planned originally as part of Phase III and with fees on design of arozimately £40,000, wa anticipated to cost about £500,000. Even if finanne was not available in 1982 the design would have been completed for implementation by the Council when the economic situation improved. BECONMEINTYLID That the Director of Teohnical Services be authorised to proceed with design work on Phase IV of the Clements Hall Sports Complex and to engage such assistance from outside consultants as may be necessary in this connection. (6771) (ix?s) Clfl&ENTS HALL SPORTS COMPLEIX - A DITIOHAL ACCESS Iiiite535f80)
698. Note; Councillor J.A. Sheaf disclosed a pecuniary interest as a landowner in the area and being invited to remain in the meeting took no part in the discussion or voting thereon, The Ccamnittee were of the opinion that a new primary means of access was imperative for the enlarged complex. Having examined the various alternatives, including a suggestion that the County Council might be prepared to consider an access from Rawkwell Park Drive, the Committee formed the view that the only real solution, accepting that to use Hawkwell Park Drive would merely transfer the problem from Sweyne Avenue, was for an entirely new access road to be built between the Clewents ll site and Rectory Road to the south across Green Belt land.
RECOtV4E1U)ErD (1) That the Council be asked to determine as a matter of policy that a new primary means of access to the Clements Hall Sports Complex is imperative. (2) That the Officers be au.thorised to enter into negotiations with the owners of the site in question with a view to securing such access. (6771) (m & ilLs)
LAN]) AT LOCKS HILL ROCHE'QR3) (Minute 542/60) 699. The Committee noted a progress report on prel,tthinar proposals from the Carroll Group of Companies for a developmenb on the 4 1 Back lane frontage of the Council' s oar park with additional car parking being provided on the former Caravan Park Site4
RECONMEINIiE]) (1) That approval in principle be given to the deve. of the Council's land at Locks Hill by the Carroll Group of Coirpanies, details of the scheme and the desige to be settled concurrently work on the Roohford Town Centre Project Plan, .,, r ri !I 'i ir nrrur' ' (II! ' Policy and Resources Commi Utee a (2) That the District Valuer be instructed to determine the selling price of the Council land to be used for the scheme,
(3) That the services of St. Qu.intin, the Councilts Agents for the disposal of the site, be terminated.
(4) That the (rroll Group of Companies be asked to consider the acquisition of additional land adjoining the Council a Locks Hill holding. (5) That the Management Team Investite the possibility of providing additional car parking north of the Market Square. (84/3 ) (Dw&DA) DISPOSAL OF 24 SOU StEFT, 1tOC1tPCmjNinute 496180) 700. The Committee were advised of the receipt of an offer from a consortium of iglish Freesone to acquire the freehold of these prises as the home for a number of Lodges with connections in the area, The offer included the fin'niture and fittings (excepting those of the Citizens Advice Bureau) but no parking facilities0 No alterations to the exterior of the building would be necessary and only minor internal modifications were planned. It would be the Counca.l' s responsibility to relocate the Citizens Advice Bureau and this was not erpected to present any difficulties.
The Committee agreed that it was an attractive offer from purchasers of hi standing. RECOMM8NTJED (1) That subject to the concurrence of the District Valuer as to the tens, the offer from the consortium of Thtg1ish Freemsons for the freehold of 24 South Street inclusive of funaiture and fittings be accepted (2) That the Council accepts responsibility for the relocation of the Citizens Advice Bureszz. (206) (CE & HLS) BUILDINGS TO E REAR 0$' 24 SOUTH STREETS BCPDjALPH lEpAIiEW ornas) (Minute 46&Q) 701. TheChief Thcecutive and Director of Finance reported that a Meeting had been arranged with County Members and Officers to discuss the use for a Branch Library of the District Council's Health Offices to the rear of 24 South Street. Members felt that whilst it miit be the County's Policy to prefer sites with a train road frontage for Branch Library purposee, they should be advised that Rocbford presented particular difficulties in that no such site could be provided with associated car parking whereas the Health Offices adjoined the Back Lane car park and constituted a prime site in view of the developmenLt proposals referred to in Minute 699/80 above.. (206) (CE) - P I!I1T' II 'I7 I'I WV1r1!fI't 7 Apnda Item 9
ROCBPOBi) DIS1ICT C01BCTh Policy & Resources Co itt —30th $eytember 1980 Rport of the Hockler CotmityCentre Working Party At a )!eetingjae].d on 30th July 1980. Present: reaentitg the_Rochiord District Council - Counciflors A.J. Barvey (dhafrman), R.D. Foster and D.C. Wood. Rpresentirig the Hockley Parish Council - CounciUors Mrs. Mason and B. O'Shea and Mr. A.G. Coflinson. Representina the Hookleyj)oxmnunity Centre Associgtjon — Mr. J. thirn, Mr. AR. Keyte and Mrs. R. Keyte. APOLOCrI: Cowioillors J.D.W. Burt of the Parish Council and Mr. B. Witherington of the Coaiinity Centre Association.
1. The Minutes of the Meeting of 18Th June were confirmed as a correct record subject to the names of Mr & Mrs. Keyte being spelt correctly.
2. The Chairr of the WothDg Party reported on the fofloving progress since the last meeting — (a) Ap].ication for County Council Grant The Scheme had been desiied so that construction would be undertaken in two continuous stages and the application to the County Council for a voluntary projects grant in 1961/82 towards the cost of the second phase works had been submitted. The County' a consideration of the application would not delv a start being made on the site in the Autumn of 1980. (b) uliding Brief The Brief for the building had been agreed and tenders were to be invited shortly from six selected contractors on a desi and build basis as this would save time. A further meeting of the Working Party would be held on 15th September 1980 to consider the tenders received and to decide which scheme was the most acceptable. The District Council would need the opportunity to carry out an initial appraisal of the schemes submitted in view of its heavy financial invo1veznt in the project. (c) Braxnerton Road A revised leyout for the next stage of the Betts Parm Estate had been approved 'which, though not providing for the extension of Brenerton ReM on to the development, left a buffer strip between Brtrton Road and the Estate road which might still therefore be joined at some time in the future. The Parish Council and the Comunity Centre Association should press the County Council for the extension of Brwaerton Road on to the Estate.
7Th (a) Access
To ensure an early start on site the District Council was entering inte an agreement with George Wimpey Limited, the developers of the Estate, to finance the Company's construction of the access road to the Comity Centre site ahead of the Estate building progeae. This would avoid having to provide a. temporary access and. the disruption of the Conimnity Centre contract which would occur if the access road was laid in stages. The iediate cost to the Council would be £30,000 but this was to be reimbursed by the Company in due course. (e) Services Discussions were taking place on the connection of temporary services to the Corinity Centre site for the purposes of the contract period. (r) Pund Raising The Council was now publishing a Newsletter for the benefit of residents of the District and would willingly include an item from the Coxtimity Centre Association to assist their fund raising efforts for the project. a (g) Drt Constitution The tft Constitution had now been aeed by all parties irrvolved.
CUTRACT
3. The Director of Technical Services explained that once a desi bad been chosen it would be necessary to negotiate with the contractor on the detail of the proposed building with particular regard to cost. The Chief Executive and Director of Finance added that beomise of the anticipated controls on Local .Authority Capital Expenditure it would be necessary for the building contract to be between the Parish Council or the Association and the selected contractor. It miat be that the contractor mint be happier to undertake the contract for the Pariah Council. The Parish Council representative promised to raise the matter with their Members. The Chairman of the Panel foresaw no problems with such an arrangement as the Parish Council were assured of the District Ccunc il' a full support. Mr. Keyte placed on record his thni*s to the District Council for all the help which the Association had received with the Conmximity centre project.
7M '77;) '!I"I''I '7'! lirU 'I !Y I!!! Agenda Itej RO HP RD DISTRICT COTJNCU Policy & Resources Cittee - 30th September 1980 Report of the Hockley Cozmmxnitx Centre Wqrkint Party At a Meetinp held. on 11th September 1980. Present:
Representipg the Rochfpd_DjstriQt Cowtcil - Councillore A.J. Harvey (Chairman), R.D. Poster and D.C. Wood. Representinghe Bocklçy Parish Council — Councillors Mrs. Mason and. J D.W. Burt and Mr. A.G. Collinson. Rerosenting_the Hockley Commmity Centre Associdion - Mr. J.P. Hun, lfr. A.R. ICeyte and Mrs. R. Keyte. Apologies: Councillor B. O'Shea of the Parish Council and. Mr. B. Witherington of the Conmunity Centre Association.
IWn Th.e Minutes of the Meeting of 30th July 1980 were confirmed as a. correct record subject to the word "would" in line 5 of paragraph 3 being aended to read "might" as it was now the intention that the contract for the constriction of the comrrnmity centre would be between the selected contractor and the Coirrinity Centre Association.
4I1S 2. Tenders were invited on a building brief from six selected contractors on a design and build basis and the Director of Technical Services submitted
a report indicating the following response:
Pin Tender- Price Unit Rate per Sciiuare Metre
S. Wernick & Sons Ltd 161,921 223 Swlftplan Ltd. 220,100 315 Cuildway Homes Ltd 252,755.80 297 C.S. Wiggins & Sons Ltd 265,700 549 Norwest Hoist Ltd No tender -
George Wimpey Ltd. No tender 7So 'i r' 9 I!!!!' IIII!IuI!! i!! '" I ip pP•
Plans of the four designs were displayed at the meeting. The plans S submitted by S. Wernick & Sons Ltd., and Swiftplan Ltd., were for w the supply of an industrial sectionalised building with a flat felt roof and large ertenaal areas of painted or wooden clad surfaces. The character of the buildings was out of keeping with adjoining residential develorcent and would be expensive to mntnta1n. Gixi]4wv homes Limited's design provided for a modular system of assembly for the interior with a traditional exterior of facing brickwork and pitched roof which was compatible with the surrounding development. Certain rooms in the building were perhaps too large but these could be reduced in size without difficulty. Provision would need to be made however to meet the entertainments licensing requirements. The unit rate per square metre also compared favourably with the other schemes. The design proposed
by C •S. Wiggins & Sons Ltd., would have provided a very pleasing building architecturally of traditional construction but it was small by cttparison mid incorporated a number of unfortunate functional deficiencies. PRCRIØJRE FOR 3 MD 3. The Chairman explained that the Council side of the Working Party had already examined the four schemes mid had reached a conclusion as to which design it preferred. It was agreed at his suggestion that the Council side should withdraw so that the representatives of the Parish Council and the COUMty Centre Association oould consider the four designs with the benefit of advice from the Director of Technical Services, that the three sides should then reconvene to select one of the designs, that the Coimnunity Centre Association r,resentatives should then withdraw so that the District and Parish Council representatives could discuss the funding of the project and finally the whole Working Party would discuss the financial
position.
sat cx,pg Cm' flESIffli AND DFEISW$ PROCRAIQ4E
4, The Parish Council and Coxunity Centre Association representatives having 781 considered the four desi and the Council side having rejoined the Meeting, the Working Party agreed unanimously that subject to minor endments and discussion of detail with the tenderer, the achezs submitted by Guildway Thnes Limited was most certainly the best available. The Chairman asked that the Parish Couzjcil wvi the Coimmmity Centre Association should call meeti.ngsof their respective bodies and advise the Chief Esectttive prior to the Policy an'). Resources Cewnittee on 30th September 19&) whether they were happy that the project should go ahead. If a decision had not been reached by that time a further cycle of meetings would elapse before the District Council could give the necessaty approvals during which time inflation would have added to the cost. The Parish Council and Conmzunity Centre Association representatives agreed to convene meetings accordingly and the Director of Technical Services confined that he was willing to attend these meetings to erplain the scheme.
The Rockley Couummity Centre Association representatives then withdrew from the meeting.
FINANCE 5. The Chainnsn explained that the total project cost including furniture and fittings was now of the order of £275,000 and he suggested that this sum be I inaxaced a follows:—
District Council Grant 100,000 Parish Council Grant 100,000 District Council Loan to Association 50,000 Hockley Counity Centre Association Contribution 25,000
Re proposed that the District Council' s loan should be interest and principal.
782 'S rr fl!IrI'F' 'ii 'ri 'r'' '! r ' ti p r 'I"
free for the first five years and that repayments should corence in the sixth year for a 30 year period therefrom. If formally selected Guildway
Homes Limited would be acti.ng as nominated suppliers with the building a t being undertaken by a math contractor, Taylor's (Hookley) Ltd. The contract for the erection of the building would be between the contractor and the Cqrrrunity Centre Association and in order to protect the financial interest of the District and Pariah Council, the loan of £50,000 would be secured on the land and buildings. An application had been made to the County Council for a Department of Education and. Science grant in 1981/82 for the second phase of the contract which if successful might bring a
contribution of as much as £50,000. As the project would have aireafty started no grant might be forthcoming but the Chairman suggested that whatever sum was received night be utilised to reduce the District Council's loan to the Association.
The Parish Council representatives expressed concern that its grant was now equal to that of the District Council bearing in mind that the loan
would be repaid eventually whereas originally the Parish Council grant
was placed at between £30,000 and £40,000. They questionod why the . Hockley Ratepayer should be called upon to pay more than the flistrict Council Ratepayer. The Chairman indicated that no other Parish had been assisted to this extent, that there was a considerable input of expensive Officer expertise which if supplied by private practice would have involved fees in the region of £50,000, that the District Council was also providing the site and were financing the access road. Coiancillor Wood added that Hockley Parish Council would not be making anythtrg like the contribution which the Canewdon Parish Council had made and that the District Council would no doubt wish to be satisfied on this point. 9 IjI' !'rr' u'r'ir' ri " I
(i) The Director of Technical Services would supervise the contract on behalf of the Association
(2) The Chief Executive and Director of Finance would maintain a capital
fund and arrange for the payment and audit of any accounts connected with the project. (3) The Head of Legal Services would act on behalf of the Association in the preparation of the building contract and advise generally on legal 3 esues. The Chairman emphasised the need for the Association to raise the funds required for furniture and fittings within the 12 mtbn before the completion of the project. He said that there might be opposition from local licensees to the application for a liquor licence for the new premises but that other centres had obtained help from breweries towards furnishing costs.
The Chief Executive and Director of Finance explained that interest on any loans arranged through the District Council for this project would be % above the Loans Pool rate which at present stood at 12%.
flNGS OP ThE HOCKLfl PARISH COUNCIL AND ROCK1t CCrMIJBnY OniR1 ASSOCIATION
6. The Parish Council and Ccmtunity Centre Association agreed to convene the meetings of their respective organisatiom in the Parish Hall, Hockley, on 22nd Septeniber 1980 and to adyise the Chief Executive and Director of finance of the outco by telephone the following day and in writing thereafter.
7. The Working Party authorised the Director of Technical Services to advise the unsuccessful tenderers accordingly and to inform Guildway Homes Ltd., that their tender was still under consideration.
784 • !''' i I
In order to resolve the situation it was agreed that in the event of a Department of ducation and Science grant being made by the County Council half the sum received by the Association would be used to rebate the Parish Council grant and that this would be made a condition of the latter grant. The Chairman confirmed that the remM!rider of the Countys grant would be utilised by the Association to reduce the District Ccyuncilt s loan and thereby the Associations financial burden in the future years.
The Chief Executive and Director of Finance explained that because of the
impending controls on capital expenditure, which it was understood would
not affect Parish Councils, the District Council would want to undert&ce us pert of the funding of construction first and that no contribution was likely to be required from the Parish Council until 198)J82.
The Chairman confirmed that enquiries would be made of the fin nrciaJ. standing of Gufldway Homes Limited and Paylora (Hockley) Linited prior to any contract being let but that it was unlikely that a performance bond would be required as this would lead to increased costs on the contract. Taylors were a local firm and had done regular work for the County Council.
Although stressing that the Parish Council was being asked for more than was anticipated, the Parish Council representatives agreed to pat the proposals before the Parish Council for its consideration.
The Comnunity Centre Association representatives then rejoined the Meeting and the Chairman explained the proposed arrangements for financing the project as diacu.seed with the Parish Council representatives above. He added that in order to lend the Association every assistance with the contrast Slid to reduce the cost of fees, the District Council would be recoirnended to ajp,ee that the services of the followia' officers be made available free of charge '•• 7.aaindicated below;— flflçXTVW CflTflNII ,fli1E A.SSOQThPION - PRESIDENCY 3. Mr. Keyte indicated that the Arirnzal General Meeting of the Association at which the new constitution would be adopted was due to be held on 21st October and he extended to Cotincillor A.J. Harvey a cordial invitation to be president of the Association in its hugural year. Cotmoillor Harvey considered it an honour and was glad to accept.
tIX)OEDED That, eabject to the agreement of the Hockley Parish Council
and the Hockley Connunity Centre Association, the Hockley Contnaity Centre project be proceeded with on the basis (a) of the desii and. build tender in the sw of £252,755.80 suthdtted
by Guildvay Homes Limited, modified as necessary as regards room sizes, entertainment licensing requirements and matters of detail, all to be agreed by the Director of Technical Services and the Association. (b) That the contract for the construction of the premises be between the Association and the Contractor. (c) That finance for the total project cost of £275,000 be provided as follows: (1) A District Council grant to the Association of £100,000 to be advanced from the ccencnnt of the contract as pments become
dues
(2) On the depletion of the District Council's grant a Pariah Council grant of £100,000 in l98]/82. (3) A District Council loan of £50,000 to the Association interest and principal free for the first 5 years repaynts becoming due in the 6th year for 30 years. (4) The District Council loan to be secured on the land mid buildings to the mutual benefit of the District and Parish Councils.
-" 78C • ! 't !' 'I 9!! r'i r
(5) The Association to raise from the community £25,000 for funiture and fittings before the completion of the contract. (6) The Parish Council itto be conditional upon the Association rebating 1lf of any Department of Education & Science grant received from the County Council. ('i) The Association retaining the balance of any County grant to reduce the District Council' a loan and thereby the future financial burden on the Association,
(d) That the Director of Technical Services be appointed the Association's Supervising Officer for the purposes of the contract. (e) That the Chief Executive and tirector of fluance eatablish a Capital Fund and arrange on behalf of the Association for the pnnent and audit of any accounts associated with the project.
(r) That the Head of Legal Services acts on behalf of the Association in the preparaticn of the building contractend advising generally on legal issues arising frcn the project. (g) That the District Council' a Officers be anthorised. to conclude any legal documentation necessary to give effect to the foregoing decisions. ( 4267) I
a
• a7z1 r ¶71''!' !1 'tI'1 1'T !'1' I Agpds Item 12
ROCItF1OIW DISTRICT COUNCIL
POLICY & RESOURCES CCRIMfl'TEE - 30Th SEIPTEMBER 1980
lIE 0R41' OF TIlE TREASURER
L.GCAL AUTHORITY MORTGAGE ThPflWST RAThS - s:ExTI0N .110 HOUSING ACT 1980
The Treasurer reports that the Housing Act 1980 became law on 8th August. The timing of the introduction of many of its clauses is dependent on the appropriate regulations being made by the Secretary of State for the Environment. The Council was notified on 16th September that Section 110, which speolfies the basis on tch local authorities shall in future charge interest on loans for housing purposes, will be brouit into effect on 3rd October, 1980. The Section will apply to loans made by local authorities or sins left outstanding by them : (i) for acquiring, constructing, converting, altering, enlarging, repairing or improving a house under Section 43 of the Housing (Financial Provisions) Act 1958 or Section 100 of the Housing Act 1974 (the Council's RPL scheme for private sector borrowers); (ii) on the disposal of local authority owned dwl1ing under Section 104 of the Housing Act 1957 end the Housing Act 1980 (the Council's sale of Council houses scheme).
It will not, however, apply to existing mortgages or to mørtgages taken in pursuance of a binding contract entered into before 3rd October or entered into by the acceptance of an offer made by the local authority which was capable of being accepted before 3rd October. Your officers are making every effort to despatch purohase offers by 30th September to Council house tenants currently negotiating the purchase of their properties in order that they may avoid the interest rate increase detailed below. Generally, the effect of Seotion 110 is to require authorities to charge interest at a rate declared by the Secretary of State from time to time rlectthg the rate or rates charged by the building societies (Icnown as the "wtartdard national rate"). Where authorities costs of financing are particularly hi and such a requirement to charge the standard pational rote would have resulted in their making a loss, a hiier rate must be harged.
Authorities are required to determine, for a period not exceeding Bit no'-uths coimnencing on 3rd Octcber, and for every subsequent period of six itontha, rates of interest applicable to HPL advances and sums left outstanding on dispocal of Council houses. The Act stipulates that each authority must declare the above rates knom as the local average rates, during the month preceding the period ccncetned. The Ac b further requires authorities to charge the higher of either the anwt national rate or the applicable local average rate. ccnt/d... I —2—
Tho Sec r'tary of State has declared that with effect from 3rd October 1980 the ranard. national rate shall be 15%. The meal average rate, which is defined under the Act as the rate of aLterest which is necessary to service the authority's loan charges, plus an allowance for adinmistration of , is in Rochford' a ease estimated to be 12 for HFL advances and sums left outstanding on the sale of Council houses. As stated earlier in the report, existing mortgages are not affected by the legislation anti the rate of Interest charged was fixed by the Council in April 1980 (Minute 242/80), The current rates are 13% for EPL cases and 14% for PSA houses and Sale of Council Houses. Council policy is to review these rates at the end of the current financisi year. 4
RHJC*IMEN1)ED That (i) the Council declares its local average rate of interest for I[PL advances and sums left outstanding on the sale of Council houses for the period 3rd October to 31st Mait 1981 at 12. (2) the Council charges 15% on all new advances with effect from 3rd October 1980 as required under Section 110 of the Housing Act 1980.
(3) the Copndil re-affins its policy to review the rate of interest chargeable on existing mortgages at the end of 1980/81.
(612)
wa 1' i '!F''' 1!!!UI I U ''t r9'r' 9 u • u puq1iuiiJ ROCHEORD DISTRICT COUNCIL
L. LOCK.DJNGLEY AMBIAI COUNCIL OFFICES. Dhoeor of Adcnk'istv.tbqn OCHFQRD. Taroa. loviMad on S.. 54S3U ESSEX $54 SW MyRI Your R•f When calling or telephoning please ask for 26th Septnber 1980.
Dear Ccimcillor, Manbers of the Council are stxmed to a meeting as detailed below.
Yours sinoerely
':7
Director of Administration.
WE: THURSDAY, 2nd OOTOBW, 1980. TThE: 7.30 P.M.
PIACth COUNCIL CHM1BP1, RAYLEIGH. AGflDA
PRAflRS 1, MINUTS OP TilE 1lEEJtTWS OP 31st JULY MU) 2lrdSEI!PIMBaL 1980
2. MOLOGIIB ADSINCES
-I ft a
3. ChAIR'S 9UNQEMESjJany).
4. ALLCY]!ME}IT Qu?ai41iTiuU 1950, (Minute 344/80). The Director of .Adniniatration reports the result of the Aflotinent Competition, judged by Rayleigh Horticultural Society, as follows:—
1 at Prize and Allotment Shield to Mr A.W. Green. 2nd Prize and Certificate of Merit to Mr H. Harris. 3rd Prize anA Certificate of Merit to Mr H. Alabaster. The Chairman of the Council will present the prize winners with their awards. (6056),
5. To receive Coznittee minutes as listed and to pass such resolutions as may be necessary.
Committee. D,te, Minutp Noa1
Policy & Resources 19/8/80 564 — 565. Development Services 2/9/80 566 — 578. Housing Services 4/9/80 579 — 589. Recreation & .Amaities 9/9/80 590 — 601 Health & Highways 11/9/80 602 — 623. Plnnnce & Personnel 16/9/80 624 — 644. Develoirant Services 23/9/80 654 — Policy & Resources 30/9/80 6, To consider questions under Stamitng Order 7.2 (it any) of which appropriate tADtice has been given.
a I w
a w iöt