2020 Clubhouse Rental Agreement-Village
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Village Green Townhomes c/o Elite Management Professionals 4112 Blue Ridge Rd Suite 100 Raleigh NC 27612 Ph: 919-233-7660 Fax: 919-233-7661 RENTAL AGREEMENT FOR THE VILLAGE GREEN HOA CLUBHOUSE Requested Date: Time of Function: Purpose: Will alcoholic beverages be served? Yes** No **(If Yes, the Host Liquor Liability Agreement must be completed) Owner: Address: Daytime Phone: Evening Phone: DEPOSIT ENCLOSED AS SEPARATE CHECK Required: $150 for Security ($100) / and Cleaning ($50) RENTAL FEE ENCLOSED AS SEPARATE CHECK Clubhouse $55 The clubhouse will be checked immediately after the rental. The management company will be notified by the onsite inspector of any damages or additional cost for cleaning (if necessary). Your deposit will be returned within two (2) weeks after the rental. Any damages in excess of the $150 security deposit will be billed directly to the homeowner. Please complete and sign the statement below, enclose ALL checks PAYABLE TO VILLAGE GREEN HOA, and mail to: Elite Management Professionals 4112 Blue Ridge Rd Suite 100 Raleigh, NC 27612 Ph: 919-233-7660 Fax: 919-233-7661 Address questions to Danielle Thomas 919-233-7660 at Elite Management Professionals who will arrange the key pick up with the Village Green coordinator. I, the undersigned owner hereby request to rent and assume responsibility for the pool/clubhouse facilities of Village Green Clubhouse, located at 826 Kensington Dr., Cary, NC 27511 on during the hours of to . I agree to pay a rental fee of $ plus a $ security/ cleaning deposit. It is understood that the deposit will be refunded ONLY after the property has been inspected and found to be clean by the contracted professional cleaning service and in good order. This refund, whole or in part, at the sole discretion of Pool/Clubhouse Manager, will be mailed no later than two (2) weeks after the rental period. It is understood that a homeowner will be present during the entire time period that the Clubhouse is being rented. I have read and agree to abide by the pool/clubhouse rules. By signing this request, I am agreeing to abide by all Association rules and regulations and agree to hold harmless Village Green Homeowner’s Association from any claim of liability in connection with this event. SIGNATURE OF HOMEOWNER DATE Village Green reserves the right to expel any members and their guests not conforming to the rules and regulations, or causing undue commotion. GENERAL CLUBHOUSE RULES The use of tobacco in any form is NOT permitted within the clubhouse. The use of tape NOT permitted on the ceilings or walls. Ensure that the TV is turned off after use and the remote is placed back on the table. Ensure that all lights are turned off, all doors are locked. Upon exiting the clubhouse, the thermostat should be set to the following settings: Fall/Winter: 60° Spring/Summer: 80° Pool Parties: Pool parties shall begin no earlier than 9 AM and end at Sunset during pool season hours. The Village Green pool is not permitted for night time swimming. Clubhouse rental does not exclude the use of the community pool by other residents. Clubhouse renters, who utilize the pool and pool deck area, will be responsible for cleaning up and properly disposing of all their trash. Glassware or Glass Bottles are not allowed in the pool or on pool deck at any time. Cleaning procedures/requirements after the rental of the clubhouse: Portions or all of your $150 deposit may be retained if the cleaning is not performed or the doors are left unlocked. If additional cleaning is necessary, the contracted cleaning service will be paid out of your deposit. If you would like to hire the cleaning service to clean after your event, please make those arrangements with the onsite clubhouse coordinator prior to your rental. Damages to the clubhouse will be billed to the person in charge of renting the clubhouse. When you pick up the key, you will receive a cleaning checklist to follow after rental. The checklist is also posted in the kitchen. This is the checklist the onsite clubhouse coordinator uses for the inspection. Cleaning supplies are located in the bathroom hallway closet, bathroom cabinets, and kitchen cabinets. Posted in the kitchen are photos of the locations where cleaning and paper supplies are stored. Adhere NOTHING to the walls and ceilings in any room, including using tape, pins, push pins, etc. There are nails on the archways dividing the great room to use for draping garlands, hanging streamers, balloons, etc. Damage to walls and ceilings will be taken out of your security Bag all garbage from ALL trashcans, including the bathroom trashcans, and place in the trashcans outside the clubhouse. Wipe all tables and folding chairs (as needed) and return the tables and chairs to their original positions prior to rental. Photos of the rooms, showing the furniture positions, are posted in the kitchen. HOST LIQUOR LIABILITY AGREEMENT The undersigned hereby agrees to accept HOST LIQUOR Liability responsibility for (state activity) held on between the hours of and to hold Village Green Homeowner’s Association, Inc. harmless. SIGNATURE DATE NORTH CAROLINA COUNTY I, , a Notary Public for said county and state, do hereby certify that personally appeared before me on this day and acknowledged the due execution of the foregoing instrument. Witness my hand and official seal, This the day of , 20 . Notary Public My commission expires: , 20 . Village Green Homeowners’ Association Waiver & Release Note: This form must be completed and submitted with the Rental Request Form. Lessee shall indemnify and hold harmless Lessor against any and all claims, demands, causes of auction, suits, judgments (specifically including but not limited to claims, etc., relating in any way to, or arising from the lessee’s use or serving of alcoholic beverages during the use and occupancy of the premises), including expenses incurred in connection with such matters, for death or injuries to persons or for loss of, or damage to property arising out of, or in connection with the use and occupancy of the premises by lessee, lessee'’ agents, employees, or invitees. Signature Date Please sign and return with the completed application to: Danielle Thomas Elite Management Professionals 4112 Blue Ridge Rd Suite 100 Raleigh, NC 27612 VILLAGE GREEN CLEANING CHECKLIST Portions or all of your deposit may be retained if the cleaning is not performed or the doors are left unlocked. If additional cleaning is necessary, the contracted professional cleaning service will be paid out of your deposit. Arrangements should be made prior to your rental if you would like to hire the cleaning service to clean after your event. As you perform these tasks, please check them off. Return the completed checklist to the address below. Main rooms: If furniture was moved, please move furniture back into its original orientation. Sweep and vacuum floor of main room and dining room. Mop Floor if needed. Remove any streamers or balloons or other decorations. Bag all garbage and place in the trashcans outside the clubhouse. Put back any folding chairs or tables borrowed from the storage room across the breezeway. Turn off TV and place Remote Control on table under the TV. Lock all doors. Bathrooms: Flush and wipe toilets. Sweep and vacuum floor. Mop the floor in bathrooms if needed. Clean sinks and counter tops. Empty all trash receptacles. Kitchen and wet bar area: Sweep and vacuum floor. Mop the floor in kitchen if needed. Scrub down sink and wipe down counter tops and cabinets in kitchen. Clean stovetops and ovens after each use (inside and out). Ensure oven and stove are turned off. Remove all food from refrigerator and wipe out. Pool Deck area: Bag all trash and recycling and dispose in the clubhouse dumpster bins. Lower all umbrellas that were used. Clean all table top surfaces that were used. Signature: Name: Phone Number: Date of Rental: Please send to: Danielle Thomas Elite Management Professionals 4112 Blue Ridge Rd Suite 100 Raleigh, NC 27612 Attn: Village Green Clubhouse Rental The clubhouse inspector will use this checklist to verify that all cleaning meets the rental requirements. VILLAGE GREEN WIFI ACCESS and CHANNEL GUIDE Community WIFI Username and Password: 2G Network: (Longer Range, Slower Speed.) Username: MySpectrumWIFId8-2G Password: absurdlake662 5G Network: (Shorter Range, Faster Speed.) Username: MySpectrumWIFId8-5G Password: absurdlake662 Community Channel Guide: 04-1 UNC-TV PBS 04-2 ROOTLE PBS Kids 24/7 04-3 UNC-EX PBS Encore 04-4 NCCHL North Carolina Channel 05-1 WRAL HD NBC 05-2 WRAL DT COZI TV 05-3 WRAL 3 Start TV 11-1 WTVD-D1 ABC 11-2 WTVD-D2 Live Well 11-3 WTVD-D3 Laff 17-1 WNCN-HD CBS 17-2 CourtTV Court TV 17-3 Grit Grit 17-4 CTV Mys Court TV Mystery 22-1 CW CW 22-2 Stadium Stadium 22-4 Antenna Antenna TV 28-1 MyTV MyTV 28-2 Charge! Charge! 28-3 Comet Comet TV 30-1 WRAY TCT 40-1 WUVC-DT Univision 40-2 UNIMAS UniMás 40-3 BOUNCE Bounce TV 40-4 getTV GetTV 40-5 Justice Justice Network 43-1 WLXI TCT 47-1 ION ION 47-2 qubo Qubo 47-3 Shop Infomercials 47-5 QVC QVC 47-6 HSN HSN 50-1 WRAZ HD FOX 50 50-2 MeTV Me-TV 50-3 DABL Dabl 54-1 WRTD CD Telemundo 62-1 IONPlus ION Plus 66-2 WWIW Daystar .