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Kyoto University Compliance Guidebook 京都大学 根拠資料３－２－Ｂ－２

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Kyoto University Compliance Guidebook 京都大学 根拠資料３－２－Ｂ－２ 京都大学 根拠資料３－２－Ｂ－２ Kyoto University Compliance Guidebook 京都大学 根拠資料３－２－Ｂ－２ Kyoto Univer Compliance G Contents 1 Message from the President 1 12 Main areas of compliance at the university 2 Kyoto University’s Mission Statement 2 1 Duties (dedication to work, concurrent employment, etc.) 6 3 Qualities Required of Faculty and Staff Members 2 Ethics (interested parties, bribery, etc.) 7 at Kyoto University 3 3 Wrongful Receipt of Allowances 8 4 Who are Quasi-Public Servants? 3 4 Harassment 9 5 The WINDOW Concept 4 5 Respect for Human Rights and the Prohibition of Discrimination 10 6 The 3rd Medium-Term Goals and Plans 4 6 Public Relations Ethics 11 7 Kyoto University’s Basic Policy against Antisocial Forces 4 7 Appropriate Handling of Personal Information 12 8 What is Compliance? 5 8 Prevention of Information Security Incidents 13 9 Why is Compliance Important? 5 9 Appropriate Rating and Handling of Information 14 10 Maintaining Compliance 5 10 Research Misconduct (fabrication, falsification, and plagiarism) 15 11 The Consequences of Compliance Violations 5 京都大学 根拠資料３－２－Ｂ－２ rsity Guidebook 13 University Regulations and Guidelines Relating to Compliance 33 Illegal11 or Inappropriate Use of Research Funds 17 14 University Guidebooks and Other Materials Relating to Compliance 35 Appropriate12 Response to Conflicts of Interest in Industry- Government-Academia Collaboration Activities 19 15 Organizational Chart: Compliance at Kyoto University 36 Acts13 Causing Financial Damage to the University Consultation about Compliance and Where to Report (Prohibition of Breach of Trust) 20 16 Compliance Related Matters at Kyoto University 37 14 Maintaining Ethics and Safety in Life Sciences and Other Research 21 Security15 Export Control 23 Fire16 Prevention and Control 24 What17 to Do in the Event of an Earthquake 25 18 Handling of Chemical Materials (poisonous and deleterious substances, etc.) 27 19 Use of Radioactive Materials (radioisotopes, x-ray devices, nuclear fuels, etc.) 29 Occupational20 Safety and Health 31 Management21 and Disposal Regulated by Environmental Laws (effluent, waste, etc.) 32 京都大学 根拠資料３－２－Ｂ－２ 1 Message from the President Since its foundation, Kyoto University has sought to cultivate a spirit of autonomy, independence, and creativity through its philosophy of academic freedom based on frank and open dialogue. It has pursued excellence in higher education and cutting-edge academic research with the ultimate aim of tackling complex global problems and contributing to peaceful co-existence within the Earth’s human and ecological community. In these times, we have a growing responsibility to foster the capabilities of aspiring scholars from Japan and around the world to gain international competence, pursue diverse research, and share the findings of that research as the common property of all humanity. Kyoto University also has a profound responsibility to society as a national university corporation and a public institution. Considering the social responsibility entailed in our education, research, and medical services, the university’s compliance with laws and regulations is a necessity, and we must ensure that we never allow any violations. In order to ensure fair and equitable university operation and maintain society’s confidence, all executive officers, faculty, and staff members who work for the university must observe all applicable laws and university regulations regardless of their type of employment or status. In recent years, however, various compliance violations at universities have been reported by the Japanese media, including, unfortunately, several that were found at Kyoto University. “Stronger compliance” is one of the strategic priorities included in The WINDOW Concept, a set of goals and guidelines formulated to guide Kyoto University during its current phase. It emphasizes the university’s efforts as follows: “In order to maintain a sound ethical sense among our students, faculty, and staff, and in order to maintain and increase society’s confidence in the university, we will employ a comprehensive framework to enhance compliance education and awareness of compliance responsibilities. We will also develop the university’s systems and infrastructure with an emphasis on risk management and preventative measures.” In line with that strategic priority, The Kyoto University Compliance Guidebook was developed to raise awareness of compliance, prevent the occurrence of any compliance violations, and provide specific guidelines that our faculty and staff members can refer to when necessary. We hope that each of our faculty and staff members will keep this compliance guidebook at hand, and use it to protect the university and themselves from compliance-related risks. If you have any doubts or questions, please do not ignore them, but take appropriate action, such as talking to your superiors or colleagues, or contacting the appropriate division or consultation services within the university. Finally, I would like to ask you to reconfirm your own obligations as a faculty or staff member of Kyoto University, and increase your own awareness of compliance to ensure that you are not involved in any actual or suspected acts of noncompliance with laws or regulations. Juichi Yamagiwa President, Kyoto University COMPLIANCE 1 GUIDEBOOK KYOTO UNIVERSITY 京都大学 根拠資料３－２－Ｂ－２ 2 Kyoto University’s Mission Statement (December 4, 2001) Kyoto University states its mission to sustain and develop its historical commitment to academic freedom and to pursue harmonious coexistence within the human and ecological community on this planet. 【 Research 】 1. Kyoto University will generate world-class knowledge through freedom and autonomy in research that conforms with high ethical standards. 2. As a university that comprehends many graduate schools, faculties, research institutes and centers, Kyoto University will strive for diverse development in pure and applied research in the humanities, sciences and technology, while seeking to integrate these various perspectives. 【 Education 】 3. Within its broad and varied educational structure, Kyoto University will transmit high-quality knowledge and promote independent and interactive learning. 4. Kyoto University will educate outstanding and humane researchers and specialists, who will contribute responsibly to the world’s human and ecological community. 【 Relationship with Society 】 5. As a university committed to a broad social engagement, Kyoto University will encourage cooperation with local and national society, and will disseminate knowledge informed by the ideals of freedom and peaceful coexistence. 6. As an international institution, Kyoto University will promote foreign academic exchange and thereby strive to contribute to the well-being of the world. 【 Administration 】 7. In order to enhance the free development of learning, Kyoto University will pay due respect to the administrative independence of each of its component institutions, while promoting cooperation among them. 8. Kyoto University will conduct its administration with regard for the environment and respect for human rights and will be accountable to society at large. COMPLIANCE 2 GUIDEBOOK KYOTO UNIVERSITY 京都大学 根拠資料３－２－Ｂ－２ 3 Qualities Required of Faculty and Staff Members at Kyoto University (July 20, 2004) Kyoto University’s faculty and staff members are required to be aware of their duties with regards to education, research, support services, and administration at the university and in its departments, and they must endeavor to fulfill their duties to realize the university’s vision and attain the goals of its mission. Faculty and staff members are expected to make their best efforts to promote the highest possible level of education and research. They must respect academic freedom, the most essential prerequisite for achieving the above objectives, in every aspect of education and research, and with due consideration of social norms and ethics. As education is the process of transmitting knowledge and culture, and developing students’ abilities and personalities, faculty and staff members involved in education must not discriminate on the basis of sex, ethnicity, religion, or other such factors. As research is the process of developing knowledge and culture, and contributing to the accumulation of intellectual assets, faculty and staff members must promote the advancement of research with a high standard of ethics and morals. The work of supporting education and research and the management of the university and its departments is vital to their sustainable development. Faculty and staff members are required to be aware of the university’s social responsibilities, pursue personal-development to fulfill their duties with a high-level of expertise and a comprehensive perspective, and help strengthen the infrastructure for education and research, and assist in the smooth operation and development of the university and its departments. 4 Who are Quasi-Public Servants? Kyoto University’s faculty and staff members must comply with the regulations regarding employment, duties, and other working conditions, including the Kyoto University Work Rules for Faculty and Staff and the regulations regarding compliance to ensure that they are applied rigorously and appropriately. Article 19 of the National University Corporation Act stipulates that “the officials and employees of a national university corporation are considered employees who engage in official businesses by law, with respect to the application of the penal code and other
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