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Local Emergency Management Committee Meeting Local Emergency Management Committee Meeting MINUTES FOR THE MEETING TO BE HELD 07 NOVEMBER 2017 COUNCIL CHAMBERS - 41 WALLCLIFFE ROAD, MARGARET RIVER COMMENCING AT 4:30PM Notice of Meeting Please be advised that a meeting of the Local Emergency Management Committee will be held on 07 November 2017 in the Margaret River Council Chambers, commencing at 4.30pm. This meeting is open to members of the public. If you are unable to attend the meeting, please contact Katie Taylor, Community Development Officer. Contact Number: 9780 5233 Email Address: [email protected] (LEMC) LOCAL EMERGENCY MANAGEMENT COMMITTEE A G E N D A Please be advised that a Local Emergency Management Committee meeting will be held on Tuesday, 07 November 2017 in the Margaret River Council Chambers, commencing at 4.30pm. ORDER OF BUSINESS 1.0 DECLARATION OF OPENING 2.0 ATTENDANCE / APOLOGIES 2.1 Attendance 2.2 Apologies 2.3 Non-attendance 2.4 Welcome to new members 3.0 PUBLIC QUESTION TIME 4.0 DISCLOSURE OF INTEREST 5.0 CONFIRMATION OF MINUTES OF PREVIOUS MEETING 5.1 Confirmation of Minutes: 08 August 2017 6.0 MATTERS ARISING FROM PREVIOUS MINUTES 7.0 SHIRE OFFICERS AND DELEGATE REPORTS 8.0 GENERAL BUSINESS 8.1 Letter to local government CEOs re considerations for pre-season preparedness (Attach.1) 8.2 Approval of LEMC Arrangements (Attach.2) 9.0 MATTERS FOR WHICH THE MEETING MAY BE CLOSED (CONFIDENTIAL ITEMS) 10.0 CLOSE (LEMC) LOCAL EMERGENCY MANAGEMENT COMMITTEE MINUTES The Local Emergency Management Committee meeting was held on Tuesday, 07 November 2017 in the Margaret River Council Chambers, commencing at 4.30pm. ORDER OF BUSINESS 1.0 DECLARATION OF OPENING Pam Townshend, LEMC chairperson opened the meeting at 4.33pm. 2.0 ATTENDANCE / APOLOGIES 2.1 Attendance Roma Boucher : Department of Communities Marion Hutton : Department of Communities Gary Yates : Water Corporation David Holland : Chief Bush Fire Control Officer Marie Tweedie : WACHS –SW Bernie Feenan : WACHS –SW (Augusta Hospital) Patricia Macshane : Margaret River Volunteer Fire and Rescue Sargent Rik Lok : Augusta Police Sargent Brett Cassidy : MR Police Leisa Prangnell : St John Ambulance Aug & MR Council Staff Members Pam Townshend : Shire President Nigel Anderson : Local Recovery Coordinator Chris Lloyd : Community Emergency Services Manager Kirstie Davis : Proxy Minute Secretary 2.2 Apologies Jeremy Friend : DPaW Nathan Hall : Department of Fire and Emergency Services Lewis Hawkins : State Emergency Service Dave Hull : State Emergency Service Adrian Yates : State Emergency Service Brendan Jordan : St John Ambulance Augusta Mikayla French : St John Ambulance Margaret River Martin Dearlove : Department of Communities Mark Hunt : Department of Communities Emily Lewis : Department of Agriculture and Food Gary Evershed : CEO Annie Riordan : Director Corporate and Community Services 2.3 Non-attendance Paul Higginson : Volunteer Marine Rescue – Augusta Vikram Cheema : Office of Emergency Management Peter Scott : Surf Life Saving 2.4 Welcome to new members Welcome to Bernie Feenan, WACHS – SW Through the Chair we would like to commend Ian Earl for his commitment over the last 4 years to the role, it is an important role and this needs to be recognised. 3.0 PUBLIC QUESTION TIME Nil 4.0 DISCLOSURE OF INTEREST Nil 5.0 CONFIRMATION OF MINUTES OF PREVIOUS MEETING Confirmation of Minutes: 08 August 2017 Add an Apology for Roma Boucher to the previous minutes Moved – Gary Yates (with amendment) Seconded – Marie Tweedie 6.0 MATTERS ARISING FROM PREVIOUS MINUTES 6.1 Please refer to the attached Action List 7.0 SHIRE OFFICERS AND DELEGATE REPORTS 7.1 Chris Lloyd – Community Emergency Services Manager 1. Terms of Reference for LEMC – Amendment The current Instrument of Appointment and Delegation states that the LEMC meetings ordinary meetings of the Committee shall be held on the first Wednesday of each month in February, May, August and November each year. Previous meetings have actually been held on the second Tuesdays of each of these mentioned months. LEMC to agree on the amendment. 2. Proposed Revocation of Westplan Dambreak Delegates were requested to provide support for or against the revocation by COB Tuesday 5th September 2017. Email was sent with revocation letter and Westplan Dambreak. Whilst there were no responses of delegates being against the revocation some important concerns and suggestions were provided. These were collated and a letter to SEMC was sent from the Shire’s CEO, Gary Evershed on October 13, 2017. 3. State Risk Project Workshops held for Local Government • The Shire attended and completed four risk workshops • Flood and storm on the 29th August 2017 • And Human Epidemic and Electrical Supply/power disruption 3rd October 2017 A further Risk Workshop to be organised for the Hazard of Bushfire. The idea is to organise a special meeting in December to complete the risk workshop with the LEMC delegates and have additional expertise and subject matter experts on hand if required. A credible scenario to be developed to complete the risk workshop. Maybe December during the day, for a full day. Open to suggestions for people in attendance to complete the Bushfire Risk Workshop. Discussion occurred about timing of the workshop with agreement on either December or January and a whole day would be preferred. This can be used as an annual table top exercise for the year, as a special meeting. Action: Chris to propose dates. Chris spoke about the future of the LEMC meetings and reminded everyone to send through reports prior, so we can run the committee in an improved format. E.g. exercise scenarios, discuss and communicate possible solutions. This was supported. Discussing upcoming major events was also raised as an important component of the meeting as major events that come to town do affect hospitals, ambulances etc. E.g. events such as C2CMTB, Gourmet Escape. It was mentioned that the Surf Pro had a debrief, C2CMTB didn’t and it impacted the hospitals a lot. The Shire can provide events calendar through Cath Gardner) this has been happening through email with Cath in past but a more formal approach for this committee is required. Action: Send Events calendar with the Minutes. Chris also requested for people attending other LEMC meetings, to provide feedback to the group on what others are doing and he continues to welcome suggestions from members. 4. Rural Urban Interface & Incident Management Team exercise planning commenced for November 12th 2017 The RUI exercise and Shire IMT exercise will be run simultaneously on Sunday 12th November. This is the morning component, which aims to test both the Shire’s Volunteer Bushfire Brigades and DFES Volunteer Fire and Rescue Brigades our response capability and procedures. The afternoon session from 1pm, is a street meet with the local community of Mansfield Avenue, Karri Loop and surrounds which involves property inspections, community preparedness discussions, and the roll out of the DFES campaign called ‘fire chat’. 5. Pre season Bushfire Captains and Fire Control Officer forum conducted on October 7th 2017 Over 30 shire Fire Control Officer’s and Volunteer Bushfire Brigade leaders attended the forum and FCO refresher at Witchcliffe Station. It was a great opportunity to review current procedures and revisit/discuss tools in preparation for this coming fire season. We also workshopped a couple of items that will improve current practices. 7.2 Nathan Hall - Department of Fire and Emergency Services Lower South West • DFES 400 MHz Project As part of the recent 400 MHz spectrum changes completed by the Australian Communications and Media Authority (ACMA), the Department of Fire and Emergency Services (DFES) are required to make changes to UHF radio systems. To comply with regulatory changes, DFES must transition to new UHF channels (frequencies) known as Harmonised Government Spectrum (HGS) within timeframes prescribed by the ACMA. There will be some changes to the way DFES operate UHF in the future due to ACMA’s new radio licensing rules and regulations, the availability of replacement UHF channels and the future direction of operational radio communications. The 400 MHz Project will focus on meeting compliance and enhancing communications so DFES frontline staff and volunteers can continue to operate UHF radio safely and effectively during emergency response. • WAFES Conference The annual WAFES Conference hosted by DFES will be held this year from the 8th to the 10th September 2017. Registrations for volunteer VFRS, BFB and SES have been called for through relevant associations. The conference will be another highlight of the year with attendees able to access a wide variety of tours, key note speakers and networking opportunities. • Recent Incidents Minor storm damage across the region has been reported, following a series of cold fronts passing over the south west region of the state in recent weeks. Information on Storm Safety and how property owners prepare their properties can be accessed via https://www.dfes.wa.gov.au/safetyinformation/storm/Pages/default.aspx. • Winter Safe Burning Presentation A winter safe burning presentation was conducted by the Shire and DFES in the Calkarri Estate during June to provide information to local residents in how to safely conducting fuel reduction burns during the cooler months in preparation for the fire season. There was a great turn out of around 35 member of the public. • Capability Review DFES will be working with local governments to undertake reviews on brigade membership numbers and AIIMs capability for level 3 preformed teams, including LG employee support roles prior to the 2017/18 fire season. • Bushfire Risk Management Coordinator DFES is waiting on the State Government to release its 2017/18 budget to ascertain the ability to extend the existing BRMC contract which will now look to cover three local governments, Nannup, Augusta Margaret River and Busselton. • The Burning Question Forum Western Australia is hosting The Burning Question Forum from the 8th to the 11 August which is based in the Capes region.
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