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Massey University Council Meeting Papers MEETING OF MASSEY UNIVERSITY COUNCIL FRIDAY 6 DECEMBER 2013 commencing at 11.00 am to be held in THE UNIVERSITY HOUSE MEETING ROOM, UNIVERSITY HOUSE, MANAWATU CAMPUS MASSEY UNIVERSITY COUNCIL A meeting of Massey University Council will be held in University House Meeting Room, University House, Manawatu Campus on Friday 6 December 2013 commencing at 11.00am AGENDA- PART I Official Information Act 1982 and Local Government Official Information and Meetings Act 1987 Massey University (including its Council) is subject to the Official Information Act 1982. This means that if a specific request for disclosure is made, information that it holds must be disclosed unless non-disclosure can be justified in the terms of the Official Information Act 1982. Matters that are included in Part II and most matters in the Finance Section of Council (or Committee) meetings are protected from disclosure under the Official Information Act 1982. That is, non-disclosure of information relating to such matters can usually be justified in terms of the Official Information Act 1982. Therefore, care should be taken to ensure that papers relating to Part II or Finance Section matters are not seen outside Council (or its relevant Committee) and that such matters are not mentioned outside Council (or its relevant Committee). All requests (whether written or oral) by any person who is not a Council member for information included under Part II or the Finance Section of Council (or Committee) meetings and requests for the minutes of those parts of Council (or Committee) meetings must be referred immediately to the Registrar for decision on disclosure or otherwise. Individual members are advised not to disclose Part II or Finance Section matters. Interest: Declaration and Disqualification In accordance with the Education Act 1989 members are reminded that if they have any direct or indirect pecuniary interest (including their conditions of service as the Chief Executive or as a member of the staff of the institution) in a matter being considered or about to be considered by the Council (or Committee) then as soon as possible after the relevant facts have come to their knowledge they: (a) must disclose the nature of the interest at a meeting of the Council (or Committee); (b) must not be present during any deliberation or take part in any decision of the Council (or Committee) with respect to that matter unless the Council decides otherwise. Index Item Paper Number Number 1.0 INTRODUCTION 1.1 Welcome 1.2 Apologies A 1.3 Declaration of Interest/ Register of Interest 1.4 Meeting Agenda Review B 1.5 Minutes of Council meetings – Part I - Meeting held on 4 October C13/134 2013 1.6 Matters Arising 1.6.1 Outcome of Elections for Chancellor and Pro Chancellor Positions - oral C 1.7 Follow-up Schedule as at 6 December 2013 D 1.8 Council Agenda Plan as at 6 December 2013 2.0 KEY REPORTS 2.1 Chancellor’s Report - Part I 2.1.1 Chancellor’s Report - oral E 2.1.2 Council submission: Review of the Legislative Settings for C13/135 University Governance to the Ministry of Education F 2.1.3 Council submission: Draft Tertiary Education Strategy 2014 – C13/136 2019 to the Ministry of Education 2.2 Vice-Chancellor’s Report – Part I G 2.2.1 Vice-Chancellor’s Report C13/137 HI 2.2.2 Financial Report for the ten months ending 31 October 2013 C13 /138 3.0 DECISION ITEMS 3.1 Council Statute and Related Documents JK 3.1.1 Council Statute on the Definition and Establishment of a Policy C13/139 L 3.1.2 Regulations and Criteria for Conferring Honorary Degrees and C13/140 Professor Emeritus/a Titles and Awarding of Massey University Medals M 3.1.3 Council Code of Conduct 2014 C13/141 3.2 University Polices 3.2.1 Finance Policies N 3.2.1.1 Capital Projects Policy C13/142 O 3.2.1.2 Capital Development Post Completion Reviews C13/143 Policy 3.2.2 Risk Management Policy PQ 3.2.2.1 Protected Disclosure Policy and Procedure for the C13/145 Disclosure of Serious Wrongdoing R 3.2.2.2 Official Information Policy C13/146 3.3 Council Committee Terms of Reference S 3.3.1 Governance Committee Terms of Reference C13/147 T 3.3.2 Honorary Awards Committee Terms of Reference C13/148 UV 3.4 Council Agenda Plan 2014 C13/149 4.0 COMMITTEE, ASSOCIATED ENTITIES AND OTHER REPORTS 4.1 Academic Board Reports – Part I W 4.1.1 Academic Board Chair’s Report C13/150 XYZ 4.1.2 Academic Board meeting held on 16 October 2013 C13/151 30 4.1.3 Academic Board meeting held on 20 November 2013 – to be C13/152 tabled 5.0 INFORMATION/BACKGROUND ITEMS 31 5.1 Council Evaluation 2013 C13/153 6.0 MOVING INTO PART II 6.1 Exclusion of the Public THE CHANCELLOR WILL MOVE THAT, EXCLUDING • Mr Stuart Morriss, Assistant Vice-Chancellor and University Registrar • Ms Rose Anne MacLeod, Assistant Vice-Chancellor – Finance, Strategy and Information Technology • Mr James Gardiner, Communications Director • Ms Paddy Nicol, Executive Secretary WHO HAVE, IN THE OPINION OF COUNCIL, KNOWLEDGE THAT COULD BE OF ASSISTANCE, MEMBERS OF THE PRESS AND PUBLIC BE NOW EXCLUDED FROM THE MEETING SO THAT FOR THE UNDERNOTED REASONS THE FOLLOWING MATTERS MAY BE DISCUSSED WITHOUT PUBLIC DISCLOSURE; THE COMMITTEE BEING SATISFIED, WHERE APPROPRIATE, THAT THERE ARE CONSIDERATIONS WHICH OUTWEIGH THE PUBLIC INTEREST OF DISCLOSURE. Reference: Section 48 (1) of the Local Government and Information and Meetings Act 1987. Reference: Section 9 as detailed hereunder of the Official Information Act 1982. Item Reason for Proposed Public Exclusion Item 7.1 C13/154 These matters were considered in Part II of Confirmation of Minutes the meeting held on 4 October 2013 Item 7.2 Matters Arising These matters were considered in Part II of the meetings held on 4 October 2013 Item 7.3 Follow-up Schedule as at 6 December 2013 These matters were considered in Part II of the meetings held on 4 October 2013 and before Item 8.1.1 Chancellor’s Report To prevent the disclosure or use of official information for improper gain or improper advantage Reference: section 9 2 (k) To protect the privacy of natural persons Reference: Section 9 2 (a) Item Reason for Proposed Public Exclusion Item 8.1.2 To protect the privacy of natural persons Council Committee Membership Reference: Section 9 2 (a) Item 8.1.3 C13/155 To prevent the disclosure or use of official Health and Safety Spokesperson’s Report information for improper gain or improper advantage Reference: section 9 2 (k) To protect the privacy of natural persons Reference: Section 9 2 (a) Item 8.1.4 C13/156 To prevent the disclosure or use of official Report on e-ballot: All of Government information for improper gain or improper Contract for Air Travel advantage Reference: section 9 2 (k) Item 8.2.1 C13/157 To prevent the disclosure or use of official Vice-Chancellor’s 2013 Objectives: Period information for improper gain or improper January - October 2013 advantage Reference: section 9 2 (k) To protect the privacy of natural persons Reference: Section 9 2 (a) Item 8.2.2 C13/158 To prevent the disclosure or use of official Financial Report for the eight months ended information for improper gain or improper 31 October 2013 advantage Reference: section 9 2 (k) Item 8.2.3 C13/159 To prevent the disclosure or use of official Debtors Report as at 31 October 2013 information for improper gain or improper advantage Reference: section 9 2 (k) Item 8.2.4 C13/160 To prevent the disclosure or use of official Major Capital Projects Report: Quarter information for improper gain or improper Three, 2013 advantage Reference: section 9 2 (k) Item 8.2.5 C13/161 To prevent the disclosure or use of official Consolidated Performance Report: Quarter information for improper gain or improper Three, 2013 advantage Reference: section 9 2 (k) Item 8.2.6 C13/162 To prevent the disclosure or use of official Enrolment Update Report information for improper gain or improper advantage Reference: section 9 2 (k) Item 8.2.7 C13/163 To prevent the disclosure or use of official Health and Safety Update Report – January – information for improper gain or improper October 2013 advantage Reference: section 9 2 (k) Item 8.2.8 To prevent the disclosure or use of official C13/164 information for improper gain or improper Insurance Placement 2013-2014: Delegation advantage Report Reference: section 9 2 (k) Item 9.1.1 C13/165 To prevent the disclosure or use of official 2014 University Operating Budget information for improper gain or improper advantage Reference: section 9 2 (k) Item Reason for Proposed Public Exclusion Item 9.1.2 C13/166 To prevent the disclosure or use of official 2014 Capital Plan - Update information for improper gain or improper advantage Reference: section 9 2 (k) Item 9.1.3 C13/167 To prevent the disclosure or use of official Massey University Annual Plan 2014 information for improper gain or improper advantage Reference: section 9 2 (k) Item 9.2.1 C13/168 To prevent the disclosure or use of official Student Management Solution information for improper gain or improper Implementation (SMSI) Programme advantage Business Case Reference: section 9 2 (k) Item 9.2.2 C13/169 To prevent the disclosure or use of official Information Security Business Case information for improper gain or improper advantage Reference: section 9 2 (k) Item 9.3 C13/170 To prevent the disclosure or use of official Crown Asset Transfer Process information for improper gain or improper advantage Reference: section 9 2 (k) Item 9.4 C13/144 To prevent the disclosure or use of official Investment in Developing and information for improper gain or improper Commercialising Intellectual
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