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Advising Within the Graduate School

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Advising Within the Graduate School Vol.18, No.2 May 2014 Advising within the Graduate School Teruyoshi Sasaki p.1 /Mikitoshi Isozaki p.3 /Masaki Ina p.4 /Kenya Kubo p.6 Materials relate to the Graduate School …………………… Master’s Course p.7 /Doctoral Course p.11 Report on the FD Seminars “50+ Hyper-Engaging Strategies for Any Class Size” / Yuki Nishinoh …………………………… p.15 “Reasonable Accommodation in Higher Education: Recent Trend” / Kenya Kubo ……………… p.16 Advising within the Graduate School Teruyoshi Sasaki Dean, Graduate School Since its founding, International Christian Inasmuch as such have only have a weak relation University (ICU) has placed major emphasis on the to advising, and due to the lack of space, I will advising of its students, and the same is true of its XQIRUWXQDWHO\KDYHWRRPLWKHUHWKHÀQDOWZRRIWKHVL[ graduate students. This Special Issue seeks to provide issues taken up in the division of issues by Chikada clarification on advising-related issues within the (2009)—namely, first, the low level of the student- Graduate School. Below, in regards to what issues to-space ratio (replenishment rate of student quotas) we have generally within the Graduate School, after DQGWKHGLIÀFXOW\RIÀQGLQJHPSOR\PHQWLQUHVHDUFK an itemized introduction of the results of the Nagoya related jobs, and second, the effects of the results- University survey, I will discuss what I as the Dean of oriented (performance-based) academic environment. the Graduate School consider to be important advising (1) Decline of basic academic abilities of graduate issues. students Also, for this Special Edition we have had our Examples: Declining basic academic abilities top personnel responsible for our different Graduate of students, especially insufficient English- School Programs write in concrete details about the language skills, many students are poor at issues faced within each of their Programs. Following writing compositions, graduate school entrance the articles, administrative information is provided, examinations have become easier, there has which should be commonly shared by faculty involved been a diversification of basic academic abilities in advising. (especially among students entering graduate- school programs at Nagoya University from 1. What are the general issues that exist for advising? elsewhere), etc. First, let me address some of the general issues (2) Decline of enthusiasm of graduate students for faced by graduate schools via introduction of a their studies survey performed of faculty at Nagoya University, as ([DPSOHV,QVXIÀFLHQWFDSDELOLWLHVRIVWXGHQWVWR reported in Chikada (*refer to the footnote) (2009). set and solve problems by and for themselves, lack Chikada (2009) reports deeply interesting results of ambition and passion, etc. from an interview-based survey of 15 professors from (3) Feebler mental aspects and temperaments among all 13 research departments of Nagoya University graduate students (the Graduate Schools of Letters, Education and ([DPSOHV6WXGHQWVÀQGLWKDUGWRVD\ZKDWWKH\ Human Development, Law, Economics, Science, want to say, students seem mentally weaker, such Bioagricultural Sciences and Agricultural Sciences, as they shed tears when scolded, etc. International Development, Mathematics, Languages (4) Problem points on the side of the University itself and Cultures, Environmental Studies, Information and faculty groups Science, Engineering, Medicine). From among the Examples: As faculty have become busier, graduate-school related issues found by Chikada (2009) it is more difficult to secure times for research in his survey, advising-related items are summarized supervision and guidance, faculty do not agree hereafter (pp. 97-100). among themselves about basic guidelines for －1－ May 2014 FD Newsletter Vol.18, No.2 research supervision and guidance, faculty is required to develop mutual understanding, it members did not receive sufficient supervision is difficult to find matching times for regularly when they themselves were students, etc. scheduled meetings, multiple faculty are required for advising each student, etc. Although the above are examples from Nagoya Among Students themselves: There are few University, it is thought that ICU shares these issues as ties among students, and the knowledge of senior well. students is not communicated to junior students. Among Faculty themselves: Problems in personal 2. Advising-related issues at ICU relations with other faculty, exchanges with faculty At a meeting of the GS Program Committee on from other programs are required, advising methods February 18, 2014, a simple survey was performed differ with those of faculty from other specialties regarding advising issues within the Graduate School. programs, etc. Responses were obtained from all 32 faculty members, and the results are described hereunder for comparison 3. The above thus serves as a summary of issues with the results of Chikada (2009). concerning the advising of graduate students at ICU, (1) Decline of basic academic abilities of graduate using the survey results of Nagoya University as students reference. You can see that there are many issues Examples: Insufficient basic academic abilities at ICU that overlap with those found in the survey DWWKH*UDGXDWH6FKRROGLYLVLRQOHYHOLQVXIÀFLHQW results at Nagoya University. Also emerging from the writing skills, lack of English-language abilities, results of this simple survey at ICU are the problems students take a long time to decide their dissertation described above in “(5) Issues regarding mutual WKHPHLQVXIÀFLHQWNQRZOHGJHFRQFHUQLQJKRZWR interactions among students and faculty.” Below, let compose and write the thesis, etc. me present one of the activities we are undertaking (2) Decline of enthusiasm of graduate students for in the education field as a means of resolving these their studies issues. Examples: Lack of autonomous enthusiasm and -RLQWVHPLQDUV learning abilities, students are unable to dedicate Every Tuesday evening, we hold a joint seminar enough time for their studies due to part-time jobs in the field of education; here, students and faculty and other factors, etc. attend, and study groups are convened. Presentations (3) Feebler mental aspects and temperaments among are made sometimes by students, and sometimes by graduate students faculty. At these seminars, there is mutual sharing of When students are asked to do many things, what one is researching, and one has an opportunity to they misunderstand that their advisor is “bullying” hear multifaceted ideas and opinions. Strict questions (harassing) them. and comments are made regardless of the student/ (4) Problem points on the side of the University itself teacher relationship; all learn that, in this way, research and faculty groups can progress, and one senses that this also helps in Examples: Few courses available (sciences), resolving the above-described “issues (and problems) tuition fees are high, faculty need to consult with regarding mutual interactions among students and VWXGHQWVDERXWWKHLUIXWXUHHPSOR\PHQWVXIÀFLHQW faculty.” advising is impossible due to large number of Finally, let me discuss the problem of plagiarism. undergraduate students writing theses, completion Among the questionnaire responses from our faculty, requirements must be stated in an easier way the following comments were made: “Too much time to understand, it is hard to grade students when is required to make checks of student writing,” and “We considering the requirement that students must must always check for the possibility of plagiarism.” maintain a B average GPA, there is difficulty The maximum usage of the Grammarly (Grammarly, gathering the three persons required for the Inc., USA) software provided on the ICU Library’s dissertation committee, etc. Internet site will enable, at the very least, prevention (5) Issues regarding mutual interactions among of plagiarism of English-language academic papers; students and faculty XQIRUWXQDWHO\KRZHYHUQRVXSHULRU-DSDQHVHODQJXDJH Examples: Between Students and Faculty: Time software currently exists. With increased digitalization －2－ Vol.18, No.2 FD Newsletter May 2014 of academic papers, open access has become possible Reference Document from throughout the world—how to properly respond *Masahiro Chikada (2009) “Issues and Improvement Strategies in this situation is a problem not only for the Graduate in Research Supervision Methods within the Graduate School: School, but for the entire University as well. From the Results of an Interview-based Survey of Nagoya 8QLYHUVLW\)DFXOW\µ1DJR\D-RXUQDORI+LJKHU(GXFDWLRQ1R 93-111. (QJOLVKWUDQVODWLRQSURYLGHGE\WKH)'RIÀFH Mikitoshi Isozaki Director, Education and Psychology Program What are some advising-related issues within the It goes without saying that our students have Graduate School? What is the positive significance a diversity of cultural backgrounds, and that with of newly taking up such issues at this time? What are entrance into our Graduate Schools, these students the bases of advising? These questions are both old require not only academic guidance, but also responses and new. In the personal contacts between a student suited to their individual characteristics and needs. Yet and her or his professor, indispensable are, of course, it is precisely this diversity that, in many cases, brings deep mutual sympathy and trust between these two great joy to the researchers, faculty, and staff who have persons who share an ambition for academic pursuits. dedicated themselves to our University. Within a small- On the foundation of that sympathy and trust, ordinary
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